Loading...
9/9/2008 - Regular Board MeetingTHAMES VALLEY DISTRICT SCHOOL BOARD REGULAR BOARD MEETING,PUBLIC SESSION 2008 SEPTEMBER 09,7:00 P.M. BOARD ROOM,EDUCATION CENTRE AGENDA V-verbal M -material 1.CALL TO ORDER V 2.O CANADA V 3.SPECIAL MUSICAL PRESENTATION -none V 4.APPROVAL OF AGENDA M 5.OFFICIAL RECORD 6.RECOGNITIONS a.Brian Greene,Past President,Ontario Association of School Business Officials V b.Forest City Volleyball Under 17 Boys'National Championship Winners V c.Down Syndrome Research Institute V d.Banff Work Experience V 7.CONFLICTS OF INTEREST V 8.CHAIR'S ANNOUNCEMENTS V 9.DIRECTOR'S ANNOUNCEMENTS V 10.PRESENTATIONS a.Middlesex 1 Accommodation Review Committee Public Input M 11.MINUTES OF THE 2008 JUNE 24 REGULAR BOARD MEETING AND THE 2008 AUGUST 26 SPECIAL BOARD MEETING a.Confirmation of Minutes M b.Business Arising from the Minutes 12.STUDENT TRUSTEES'UPDATE V 13.REPORTS FROM THE ADMINISTRATION a.Administrative Response to the London 3 Accommodation Review Committee (ARC)(Brick Street,Manor and Highland Park,Woodland Heights M Public Schools)M b.Minority Report London 3 ARC -Michelle Burnett,Suzanne Obbema M c.Minority Report London 3 ARC -Lloyd Stevenson,Beth Petersen M d.2008-2009 Approved Budget -Recommendations 4 & 5 postponed from the 2008 M June 24 Board Meeting e.2008-09 Board Meeting Schedule M 14.REPORTS OF COMMITTEES a.Chairs'Committee,2008 September 03 M b.Committee of the Whole,In Camera,2008 September 09 V 15.COMMUNICATIONS a.Ontario Public School Boards'Association -Update V 16.NOTICE OF MOTION 17.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -none 18.ADDITIONAL ITEMS 19.QUESTIONS/COMMENTS BY MEMBERS 20.ADJOURNMENT r-'. THAMES VALLEY DISTRICT SCHOOL BOARD REGULAR MEETING, PUBLIC SESSION 2008 SEPTEMBER 09 The Board met in regular sessionon 2008 September 09 in the Board Room atthe Education Centre,meeting in public session at 7:05 p.m.to 9:55 p.m.The following were in attendance: TRUSTEES J.Bennett S.Doub F.Exiey T.Grant Regrets:M.Hendricl<,P. Sattler ADMINISTRATION AND OTHERS B.Tucker L.Elliott B.Greene M.Sereda G.Hart P.Jaffe S.Peters S. Polhill (-9:30) T.Roberts J.Rowe J.Stewart (Chair) R.Tisdale L.Varghese C.Bourbonnais-MacDonald K.Bushell L.Griffith-Jones S.Christie S.Hughes K.Meeson M.Moynihan G.Owens V.Nielsen W.Scott B.Sonier K.Young M.E.Smith S.Young P.Tufts B.Wagner 1.CALL TO ORDER. Board Vice-Chairperson J. Stewart called the meeting toorderat7:05 p.m. ChairStewartwelcomed LauraVarghese to her first official Board meetingas Student Trustee. 2./3. O CANADA AND MUSICAL PRESENTATION The meeting opened with the singing of O'Canada. 4.APPROVAL OF AGENDA The agenda was approved on motion of F.Exiey,seconded byP. Jaffe. 5.OFFICIAL RECORD -none 6.RECOGNITIONS a.BRIAN GREENE, PAST PRESIDENT,ONTARIO ASSOCIATION OF SCHOOL BUSINESS OFFICIALS Ontario Association of School Business Officials President Bruce Thomson and Executive Director Bill Blackie were introduced and welcomed.Executive Superintendent Brian Greene was recognized for his leadership and direction during his term as President of OASBO.Mr. Thomson advised that Mr.Greene was instrumental in redefining the purpose of OASBO and settingstrategic directions. The Boardwas thanked forsupporting Mr.Greene's participation in this important role and for allowing him toactas aii ambassadorforthe TVDSB.Mr.Thomson noted that OASBO continues to value Mr.Greene's ongoing participation and dedicated service. 2008 September 09...2 6.RECOGNITIONS -cont'd b.FOREST CITY VOLLEYBALL UNDER 17 BOYS'NATIONAL CHAMPIONSHIP WINNERS W.McConnell,Secondary Athletics Co-ordinator,announced that the Forest City U17 Boys' Voiieyball team won London's firstNationalChampionshipGoldMedalduringthe spring of2008. He explained that 12 students from eight Thames Valley schools came together as a team and displayed character and spirit during difficult matches that resulted in winning the final championship round against the Ottawa Mavericks for the gold medal. Coaches J. Fish, South S.S,. and P.Sidler,Thames S.S., introduced the following players; Spencer Gee, Banting S.S.;Bryan Duquette Central Elgin S.S.;T,J.Sanders and Kartll< .Vaideswaran, Oakrldge S.S.; Evan Bradley,Parkside C.l.;Jordan Timpany,Justin Scapinello, and Kevin Rown,Saunders S.S.;Adam Orth, and Andrew Ross,South S.S.;and John Drummelsmith and Andrew McWilliam,West Elgin S.S.Congratulations of the Board was extended to the Forest City U17 Boys'Volleyball team for their outstanding achievement. A video clip of the final moments in the playoff winning game was viewed. c.DOWN SYNDROME RESEARCH INSTITUTE The Down Syndrome Research Institute recognition was deferred to the 2008 September 23 Board Meeting. d.BANFF WORK EXPERIENCE - The Banff WorkExperience recognition was deferredtothe 2008 September 23 Board meeting. 7.CONFLICTS OF INTEREST -No conflicts of interest were declared. 8.CHAIR'S ANNOUNCEMENTS -none 9.DIRECTOR'S ANNOUNCEMENTS Director B. Tucker referred to a number of excellent newspaper articles regarding educational programs that appeared recently in the media and specifically an article in the London Free Press regarding suicide awareness.He extended thanks to the staff responsible for raising the awareness of student suicide prevention. Exec. Supt. B.Greene referred to a recent'Ministry funding announcement released during 2008 August. The new funding enhancements throughthe Grants forStudent Needs (GSN)have been approved for 2008-09 and future years. The Ministry has indicated its commitment to support Provincial Discussion Table Agreements (PDT)with a3 percent increase in salary benchmarks above the 2008-09 GSN as well as an intention to provide funding to eligible boards for a furthersalary benchmark increase of 3 percent in 2009-2010,2010-11,and 2011-12. Exec. Supt.Greene highlighted other PDT enhancements during 2008-09 including elementary supen/ision,secondary programming,occasional teachers and professional developmentand training for education support workers amounting to $2.4M. As well,during 2009-2010,there are to be 14 new funding enhancements.It was noted that complete information regarding Memorandum 2008:B10 is available on the Ministry of Education website. 2008 September 09...3 10.PRESENTATIONS a.MIDDLESEX 1 ACCOMMODATION i^iEVIEW COMMITTEEPUBLIC INPUT The following individuals and organizations presented public input related to the Middlesex 1 Accommodation Review Committee considerations. 11, 12. Roxanne McDougall Melbourne community Middlesex 1 Karen Aranha Glencoe District High School Revitalization Group Middlesex 1 Flora MacKellar Deller Individual Middlesex 1 Jeff Denning Metcalfe School Community Council Middlesex 1 Joanne Vanderheyden Strathroy-Caradoc Municipality Middlesex 1 Jenny Gough Individual Middlesex 1 Angela Brodie Individual Middlesex 1 Ron Carruthers Individual Middlesex 1 Millar Nichol Caradoc South School Council Middlesex 1 Don Langford Individual Middlesex 1 Steve Taylor Individual Middlesex 1 Heather McVicar Individual Middlesex 1 •Stephanie Smith, Paul Middlesex Junior Farmers Middlesex 1 Doug Smith Individual Middlesex 1 Chair Stewart advised that the Board will consider the ARC recommendations and public input at itsmeetingon2008 September 23. Heextended appreciationon behalfofthe Boardto all the presenters. MINUTES OF THE 2008 JUNE 24 REGULAR BOARD MEETING AND THE 2008 AUGUST 26 SPECIAL BOARD MEETING a.CONFIRMATION OF MINUTES The minutes ofthe Regular Board Meeting,2008 June 24 were adopted on motionofR.Tisdaie, seconded byG.Hart. The minutes ofthe Special Board Meeting,2008August26were adopted on motion of R.Tisdaie,seconded by G. Hart. b.BUSINESS ARISING FROM MINUTES -none STUDENT TRUSTEES'UPDATE Student Trustee J. Rowe advised that he and Student Trustee L.Varghese are looking forward to working with the Board.Presently,they are seeking input from secondary school principals and student advisors in order to plan and schedule meetings ofthe Student Advisory Council.Student Trustee L,Varghese commented that she is looking forward to the opportunity of representing students at the Board table. 2008 September 09...4 13.Reports from the administration a.ADMINISTRATIVE RESPONSE TO THE LONDON 3 ACCOMMODATION REVIEW COMMITTEE (ARC) (BRICK STREET,MANOR AND HIGHLAND PARK, WOODLAND HEIGHTS PUBLIC SCHOOLS) Superintendent V.Neilsen introduced the administrative response to the London 3 Accommodation Review Committee (ARC)noting it has completed its task to revievir accommodation issues affecting Brick Street,Manor and Highland Park,and Woodland Heights Public Schools as recommended and approved by the Board at its meeting of 2007 April 10.. Trustee R.Tisdale,in her capacity as Chair of the London 3 Accommodation Review Committee, presented a summary of its Final Report.She extended appreciation to each of the committee members:Michelle Burnett,Beth Petersen,Karen Henderson-Harrington,Suzanne Obbema, Lloyd Stevenson,Deb Gregor,Shelley VanderWeyst,Councillor David Winninger,Trustee Polhill, and TVDSB administrative support for their time, effort and commitment to this important process Members of the ARC in attendance were introduced. Trustee Tisdale advised that London 3 ARC has been engaged in discussions since 2007 May 28 with the final ARC Committee meeting held exactly one year later. The London Study Area 3 ARC was established to review accommodation issues at Brick Street, Manor and Highland Park,and Woodland Heights Public Schools.Specifically,Senior Administration recommends that students currently at Brick Street and Manor &Highland Park be consolidated at Woodland Heights.Renovations and the addition of portables would be required to accommodate the additional students at Woodland Heights.Brick Street and Manor and Highland Park Public Schools would close. Presently,Brick Street Public School has an On-the-Ground (OTG)capacity of 270,last year's enrolment was 246 Full-time Equivalent (FTE)resulting in an occupancy rate of 91 percent.Brick Street is also the home of the Alternative Parent Participating Learning Experience (APPLE) program.Just more than 47 percent of the students at Brick Street are enrolled in the APPLE program.Manor and Highland Park Public School has an OTG capacity of 204,last year's enrolment was 115.5 FTE and is at 57 percent capacity.Woodland Heights Public School has an OTG of 574,last year's enrolment was 331.5 FTE and is at 58 percent capacity. The ARC membership met a total of 10 times including the initial organization meeting with all ARCs.Public input included a total of 21 presentations from individuals,11 group presentations, and 8 written submissions.Tours of the facilities were made available at each school,as well as a tour of Penny Lane Park located at Brick Street Public School. The Committee's final recommendations are as follows: 1.Close Brick Street Public School and combine Brick Street Public School and Woodland Heights Public School at Woodland Heights Public School in 2009 September. 2.Keep Manor and Highland Park Public School open. 3.Continue APPLE program at Woodland Heights as it currently operates up to Grade 6 and expand to Grade 7 in 2010 and Grade 8 in 2011. 4.Keep the Special Education classes for Developmentally Challenged students at Woodland Heights. 5.Relocate Penny Lane Park of Brick Street Public School to Woodland Heights Public School yard. 6.Upon amalgamation,a new school name be established in place of Woodland Heights Public School. 7.That a TVDSB transportation bus stop be established in the vicinity of Commissioners Road and Topping Lane to accommodate families ofstudents who access child carefacilities in this ^ location. 2008 September 09...5 13.REPORTS FROM THE ADMINISTRATION -cont'd a.ADMINISTRATIVE RESPONSE TO THE LONDON 3 ACCOMMODATION REVIEW . COMMITTEE (ARC) (BRICK STREET,MANOR AND HIGHLAND PARK, WOODLAND HEIGHTS PUBLIC SCHOOLS)-Trustee Tisdale's comments -cont'd Trustee Tisdale concluded that the final report also contains a request and information regarding the relocation of Penny Lane Park,if Brick Street PS were to close.There have been two Minority Reports submitted,one from the Brick Stree.t representatives,and the other from the Manor and Highland Park representatives.They were included In the agenda material for trustees'information and consideration. Administrative Response Supt. V. Neilsen presented the Administrative response to the final report of the London 2 Accommodation Review Committee.The Senior Administration's response and rationale to the recommendations were outlined as follows.The ARC completed its process with a final public input meeting on 2008 May28 after which the Final ARC Report was forwarded to the Senior Administration for response. Supt. Neilsen reported thatthe London3Accommodation ReviewCommittee's recommendation to keep Manor and Highland Park Public School open cannot be supported by the Senior Administration.The consolidation of students from all three schools to the Woodland Heights site will allow program benefits for both the Brick Street and the Manor and Highland Park students that would not be possible staying at their present sites.Increased number of students and resultingstaffallocated tothe consolidated school will realizeprogram benefits whichincludebut are not limited to: increased special education resources resulting inmore flexibility to meet student needs; greater budget for centralized resources;e.g.,Library,athletics, literacy; increased opportunities for teacher specialization; increased adults available for co-curricular and extracurricular activities; increased flexibility and number of adults for supervision of students; increased Learning Support Teacher and Teacher Librarian time; on-site staff collaboration for curricular responsibilities; increased opportunities for teacher sharing on-site,within divisions; and; increased flexibility for class organizations to benefit students. She advised that the closure of the two schools isfiscally responsible as it eliminates the ongoing operating costs of both Manor and Highland Park and Brick Street PublicSchools.In addition, closure of Manor and Highland Park eliminates the surplus space at this site (the facility is at approximately 50% capacity). Another program recommendation of the ARCwas to leave the classes for Developmentally Challenged students at theWoodland Heights PublicSchoolsite. Senior Administrationsupports the ARC'Sprogram recommendation and agrees that the Woodland Heightssite could continue to be the host of the Developmental program at this time. The consolidation of the students from Woodland Heights,Brick Street,Manor and Highland Park, and the Developmental program can be accomplished withminor renovations to Woodland Heights PublicSchool and the addition of portables to accommodate proposed enrolment. Supt.Tufts explained that Recommendation 3.0dischargesthe ARC as pertheThames Valley District School Board's procedure on "Pupil Accommodation and Facility Organization." Appreciation Is extendedto the ARC Committee members and the personnel ofthe Thames Valley District School Board who provided an invaluable resource tothe Committee.The work completed,the time spent, and the careful deliberations ofthe members contributes to the processof providing the maximum program opportunities for the maximum number ofstudents. 2008 September 09...6 13.REPORTS FROM THE ADMINISTRATION -cont'd a.ADMINISTRATIVE RESPONSE TO THE LONDON 3 ACCOMMODATION REVIEW COMMITTEE (ARC) (BRICK STREET,MANOR AND HIGHLAND PARK, WOODLAND HEIGHTS PUBLIC SCHOOLS)-Administrative Response -cont'd Senior Administrative Response to Specific London 3 ARC Recommendations a.Keep IVlanor and Hiohiand Park Pubiic Scliooi open As detailed above,keeping IVlanor and Highland Park Public School opened cannot be support by Senior Administration as this does not enhance program opportunities for the Manorand HighlandPark students,nor is it.fiscally responsible to operate this facility v^rhen it is at approximately 50%capacity. b.Continue the APPLE program at Woodland Heights as it currently operates up to Grade 6 and expand to Grade 7 in 2010 and Grade 8 in 2011. This accommodation and expansion of the APPLE program v^^ould increase the need for classroom space on the Woodland Heights site. It is projected that 8 portables would be required to accommodate the APPLE program.Thus,the Senior Administration is in agreement to the expansion of the APPLE program to grade 8, but at an alternative London elementary school site. c.Relocate Penny Lane Park of Brick Street Public School to Woodland Heights Public School Yard: As per regular practice inthe consolidation of school populations,Administration will work with the Transition Committee to relocate as many components ofthe Penny Lane Park as isfeasible to appropriate location(s)on the Woodland Heights PublicSchool Property. d.Upon amalaamation.a new school name be established in place of Woodland Heiahts Public School: Itis the regular practice of Administration to encourage the T ransition Committee to workwith the communities in choosing a new name for the consolidated student body. e.That a TVDSB transportation bus stop be established In the vicinity of Commissioners Road and Topping Lane to accommodate families of students who access child care facilities in this location: The regular Transportation policiesand procedures ofthe Board will guide the establishment of bus stops for the new consolidated population. Thetimelinespresented indicated a 2010 September completion date forthe Amalgamation ofstudents from Brick Street Public School,Manorand Highland ParkandWoodland Heights Public Schools to the Woodland Heights site as well as relocation and expansion of the APPLE program to grade 7. Also indicated was a 2011 September date for the expansion of the APPLE program to grade 8 at the new site as determined for 2010 September. RECOMMENDATIONS; 1. That the students of Brick Street Public School be accommodated at Woodland Heights Public School effective 2010 September 01;and That the present Brick Street PublicSchool at 393 Commissioners Rd.W., London, be closed and declared surplus effective 2010 June 30. 2.That the students of Manor and Highland Park Public School be accommodated at Woodland Heights Public School effective 2010 September 01;and That the present Manor and Highland Park Public School at 77 Tecumseh Avenue West, London,be closed and declared surplus effective 2010 June 30. 3.That the London 3 Accommodation Review Committee be disbanded. 2008 September 09...7 13 REPORTS FROM THE ADMINISTRATION -cont'd a.ADMINISTRATIVE RESPONSETOTHE LONDON 3 ACCOMMODATION REVIEW COMMITTEE (ARC)(BRICK STREET,MANOR AND HIGHLAND PARK,WOODLAND HEIGHTS PUBLIC SCHOOLS)-cont'd Recommendations 1 and 2 were moved byR. Tisdale arid seconded byJ. Bennett. The Administration responded totrustees'questions.The Director advised that aiternative sites for the APPLE program w/ouid be identified w^ithin Thames Valley should the recommendations be approved.Planning Officer G.Owens advised thatthe APPLE program enrolment for Junior Kindergarten (JK)to Grade 6 for 2007 was 116.5 Full-time Equivalent (FTE)and should the full JKto Grade8 program be implemented for 2012 enrolment would be approximately 144 FTE. Mr.Owensnotedthatthe 2012-13 projected enrolmentfor Manor and Highland ParkP.S.,is 117- 120 FTE. ExecutiveOfficer K.Bushell commented onthe proposed renovationstotheWoodland Heights P.S.facility noting that the upgrades and enhancements will exceed Board standards (e.g., gymnasium,library,etc.). The following motion was moved by R.Tisdale,seconded by J.Bennett and carried: That Recommendations 1 and 2 ofthe Senior Administrative response to the London3 ARC be deferred to the 2008 November 11 Board meeting for consideration. Recommendation 3 was adopted on motion of R.Tisdale,seconded byT.Grant: That the London 3 Accommodation Review Committee be disbanded. ChairStewartadvised that public input for London 3 ARC will be held at the 2008October14 Regular Board meeting. b.MINORITY REPORT LONDON 3 ARC A Minority Report was submitted by Michelle Burnett,School Representative,and Suzanne- Obbema,Community Representative,Bricl<Street P.S.with nine recommendations inresponse to the Senior Administration's recommendations. c.MINORITY REPORT LONDON 3 ARC -LLOYD STEVENSON,BETH PETERSEN A Minority Report was submitted by Lloyd Stevenson,Community Representative,and Beth Petersen, School Council Representative,Manor and Highland ParkP.S.requesting that options be considered for students living on Centre Street as wellas special needs students. d. 2008-2009 APPROVED BUDGET -RECOMMENDATIONS 4 &5 POSTPONED FROM THE 2008 JUNE 24 BOARD MEETING Recommendation 4 That 50%of facility operation savings,derived from school consolidations,(ie.Utilities, Maintenance,Cleaning Supplies,etc.)be directed to Capital Improvements toenhance school programs,with amounts tobe approved by Board motion. Recommendation 5 That a portion of any actual surplus at the end of each fiscal year be allocated toward a program facility enhancement reserve up to $2M,with amounts to be determined by Board Motion. The following motion was moved by G.Hart,seconded by R.Tisdale and carried: That Recommendations 4 and 5 from the 2008 June 24 Board meetingbe defen-ed to the 2008September 23 Board meeting for consideration. 2008 September 09...8 13.REPORTS FROM THE ADMINISTRATION -cont'd e.2008-09 BOARD MEETING SCHEDULE The draft scheduleof2008-09Regular Board and Information Committee ofthe Whole meeting dates was presented.The following recommendation was approved on motion of T. Grant, seconded by R.Tisdale: That the Board meeting schedule for the period 2008 September 01 to 2009 November 30 be approved as attached. THAMES VALLEY DISTRICT SCHOOL BOARD Schedule of Regular Board and Information Committee of the Whole Meeting Dates 2008 September 01 to 2009 November 30 1 DATE TIME BOARD/COMMITTEE 2008 9 5:00 p.m.and 7:00 p.m.In-camera and Regular Board SEPTEMBER 23 5:00 p.m.and 7:00 p.m.in-camera and Regular Board OCTOBER 7 7:00 p.m.Special Board Meeting 14 5:00 p.m.and 7:00 p.m.In-camera and Regular Board 28 5:00 p.m.and 7:00 p.m.In-camera and Regular Board NOVEIVIBER 4 7:00 p.m. -Special Board Meeting 11 5:00 p.m.and 7:00 p.m.In-camera and Regular Board 25 5:00 p.m.and 7:00 p.m.In-camera and Regular Board DECEMBER 2 7:00 p.m.Special Board Meeting g 7:00 p.m.Inaugural Meeting 16 5:00 p.m.and 7:00 p.m.In-camera and Regular Board 2009 JANUARY 13 5:00 p.m.and 7:00 p.m.In-camera and Regular Board 27 5:00 p.m.and 7:00 p.m.In-camera and Regular Board FEBRUARY 10 5:00 p.m.and 7:00 p.m.In-camera and Regular Board 24 5:00 p.m.and 7:00 p.m.In-camera and Regular Board MARCH 10 5:00 p.m.and 7:00 p.m.In-camera and Regular Board 24 5:00 p.m.and 7:00 p.m.In-camera and Regular Board APRIL 7 7:00 p.m.Infonnatlon Cttee of the Whole 14 5:00 p.m.and 7:00 p.m.In-camera and Regular Board 28 5:00 p.m.and 7:00 p.m.In-camera and Regular Board MAY 12 5:00 p.m.and 7:00 p.m.In-camera and Regular Board 26 5:00 p.rn.and 7:00 p.m.In-camera and Regular Board JUNE 2 7:00 p.m.Infonnatlon Ctte of the Whole 9 5:00 p.m.and 7:00 p.m.In-camera and Regular Board 23 5:00 p.m.and 7:00 p.m.In-camera and Regular Board SEPTEMBER 8 5:00 p.m.and 7:00 p.m.In-camera and Regular Board 22 5:00 p.m.and 7:00 p;m.In-camera and Regular Board OCTOBER 13 5:00 p.m.and 7:00 p.m In-camera and Regular Board 27 5:00 p.m.and 7:00 p.m.In-camera and Regular Board NOVEMBER 10 5:00 p.m.and 7:00 p.m.In-camera and Regular Board 24 5:00 p.m.and 7:00 p.m.In-camera and Regular Board 2008 September 09..,9 14.REPORTS OF COWIMITTEES a.REPORT OF THE CHAIRS'COMMITTEE 2008 September 03 10:15 a.m.-1:05 p.m. MEMBERS ADMINISTRATION AND OTHERS J.Bennett P.Sattler (Chair)B.Tucl^er S.Young. G. Hart ("11:15)J.Stewart (10:26)S.Christie K.Young 1.APPROVAL OF AGENDA The agenda was approved with the addition of 10.a-d. 2.CONFLiCTS OF INTEREST-none deciared 3.REVIEW OF 2008 SEPTEIWIBER 9 BOARD AGENDA The agendas for the in-camera and public Board meetings of September 9, 2008, were discussed and updated.It was agreed to reschedule an unsolicited presentation to a future meeting. 4.CORRESPONDENCE The following correspondence will be providedto trustees for their information: WiPP S.Peters to Minister of Education re:County of Elgin resolution calling for changes to school facilities funding, Ontario Public School Boards'Association regarding its role. A letter from the Thames Valley Council of Home &School Association regarding the -possible ban on the sale of bottled water will be brought forward to a Board meeting in October (date to be confirmed), when this agenda item will be discussed. 5.UPDATE -TRUSTEE TECHNOLOGY/TRUSTEE BLACKBERRY DEPLOYMENT Manager S.Young joined the meeting to discuss deployment of blackberrys for trustees. He provideda summary of the distribution including goals and strategies.All trustees will be provided withvoice mail boxes through the central 452-2000 Thames Valley system, to enable the senior administration to contact all trustees with one call.Manager Young will investigate options to enable trustees to continue to use handsets withtheir home fax lines for constituency work, and will report back at the next meeting. 6.ACCOMMODATION REVIEW COMMITTEE PHASE 1 UPDATE In lightof the number of Phase 1 ARC reports and presentations anticipated throughout the fall, the need to schedule a special Board meeting to consider the reports of the Design Committees was discussed.Itwas agreed to hold a special Board meeting on October 7 in this regard. A second,special Board meeting was scheduled for November 4 to consider the French Immersion Review. 7.MP-MPP SCHEDULED MEETINGS The MP meeting scheduled for September 19 was cancelled because onlyone MP confirmed participation.In viewofthe upcoming Federal election, it will be rescheduled for a later date. The MPP meeting scheduled for September 12 was also cancelled to accommodate MPP availability,and tentatively rescheduled forOctober 31.Chair,Sattler will confirm the date with the MPPs and advise trustees accordingly. 2008 September 09...10 14.REPORTS OF COMMITTEES -cont'd a.REPORT OF THE CHAIRS'COWIMITTEE -cont'd 8.OPSBA 2008-2009 MEMBERSHIP FEES • The following motion was moved and carried: That the Board authorize payment of the 2008-09 membership fees to the Ontario Public School Boards'Association in the amount of $127,099.35. 9.OSTA 2008-2009 MEMBERSHIP FEES . It was agreed to defer consideration of payment of the 2008-09 Ontario Student Trustees'. Association fees until the October Chairs' Committee meeting, pending receipt of additional information. 10.FUTURE CHAIRS'COMMITTEE MEETING DATES The following future meetings were scheduled for 9:00 a.m.in the Governor Simcoe Room: September 17; October 1,8, 22, 28 (following the Board meeting); November 5,19; December 10. 11.OTHER BUSINESS a.Communications Toolkit K. Young,Communications Manager,joined the meeting to discuss the OPSBA Communication toolkit on provincial bargaining.It was agreed that the full package will go to the Negotiations Committee for consideration. Itwas emphasized that Chair Sattler and Director Tucker are the Board's spokespeopie on bargaining inquiries.A brief one-page communications summary will be prepared for trustees'information on September 9. b.OPSBA Requested Input Chair Sattler indicated that OPSBA has requested inputfrom boards by September 15 on the proposed Information/Communication Standard for the Accessibilityfor Ontarians withDisabilities Act. Input will be sought on the Standard from the Accessibility Working Group and brought to the Board for discussion.Given the short turnaround time given by OPSBA, it was noted that itis unlikelythat the Board will be able to meet the September 15 timeline. OPSBA has also requested input related to declining enrolment by September 15. This will be considered at the September 9 Board meeting under "OPSBA Update," and further discussed at a trustee caucus. c.Budget Debrief Atrustee caucus will be scheduled to discuss declining enrolment and the multi-year budget process.Trustees will be apprised once a date has been determined. d.Mileage Review Committee Director Tucker described the establishment of a Mileage Review Committee to consider amendments to the current mileage rate, as set by Board policy.Itwas agreed not to appoint a trustee to this administrative committee,since the recommendations must go to Policy,then Board,for consideration and action. 12.ADJOURNMENT The meeting adjourned at 1:05 p.m. by motion. 2008 September 09...11 14.REPORTS OF COMMITTEES -cont'd a.REPORT OF THE CHAIRS'COMMITTEE -cont'd RECOMMENDATION: That the Boardauthorizepayment ofthe 2008-09 membership fees to the OntarioPublic School Boards'Association in the amount of $127,099.35. P.SATTLER, Chairperson The recommendation was adopted on motionof J. Bennett,seconded by P. Jaffe. Exec. Supt.M.Sereda advised that the MP-MPP meeting tentatively rescheduled for2008 October 31 conflictswithprincipal/viceprincipalinterviews.Trustee Stewart advised that the Chairs'Committee will consider an alternative date for the MP-MPP meeting at its next meeting. b.REPORT OF THE COMMITTEE OF THE WHOLE - IN CAMERA 2008 September 09 MEMBERS PRESENT J.Stewart{Chair) J.Bennett S.Doub F.Exiey T.Grant G.Hart (-4:35) P.Jaffe S.Peters S.Polhill T.Roberts J.Rowe R.Tisdale L.Varghese ADMINISTRATION AND OTHERS B.Tucker B.Greene C.Bourbonnais- MacDonald K.Bushell L.Griffith-Jones S.Hughes M.Moynihan M.E.Smith B.Sonier P.Tufts B.Wagner K.Will^inson S.Christie K.Young S.Young Regrets:M.Hendrick, P.Sattler The Committee met in camera from 4:40 p.m.to 6:24 p.m. 1.APPROVAL OF AGENDA The agenda was approved by motion. 2. CONFLICTS OF INTEREST - No conflicts of interest were declared. 3.Confidential personal, property,legal and negotiationmatters were discussed. 4.RISE AND REPORT A motion to rise and report was moved at 6:24 p.m. and carried. RECOMMENDATION: That the motions approved at the in-camera session of2008 September 09 related to transportation contracts for the period 2008 September 01 to 2009 August 31 be approved. J.STEWART. Chairperson The recommendation was adopted on motion ofT. Grant,seconded byG. Hart. 2008 September 09...12 15.COWIWIUNICATIONS a.ONTARIO PUBLIC SCHOOL BOARDS'ASSOCIATION -UPDATE Trustee Tisdale advised that she will be attending the OPSBA Education Program/Policy Development Work Teams'joint meeting on 2008 September 18 and 19.She requested that trustees submit any discussion itemsto her as soon as possible. 16.NOTICE OF MOTION -none 17.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -none 18.ADDITIONAL ITEMS Director Tucker officially welcomed Kevin Bushell to his new role as Executive Officer. 19.QUESTIONS/COMMENTS BY MEMBERS a.Trustee Bennett reminded trustees ofthe Parent Learning Forum to be held on 2008 October .25 noting that keynote presenter Alvin Law will reflect on living and learning with a never-give- up attitude.Appreciation was extended to Arlene Morell,Chair,Thames Valley Parent Involvement Committee (TVPIC),Public Affairs &Community Relations staff and Exec.Supt. of Program Services L.Elliott for organizing and supporting this important parent/community initiative. b.Trustee Grant asked If the Board was exploring avenues for input to OPSBA orat the Ministry level regarding addressing the TVDSB and itscoterminousboards'transportation policy/procedure as they relate to residence distances from schoolsand walking distance anomalies.'Director Tucker commented thatdiscussions are ongoing with the Chairs' Committee regarding this matter. Trustee Hartalso asked abouta specific situation relatedto pick up/drop offsites that are other than the student's primary residence.Exec. Supt.Greene commented that the role of the Consortium.is to administer Board policies and find efficiencies between TVDSBand Its coterminous boards. Hereferredto the Board's publications Transportation Sen/ices, Your Guide to Policies and Procedures;and Transportation Services:YourGuideto Roles and ResponsibHities - StudentSafetyand Discipline.Henoted that everySeptember there are transportation questions/concerns and that school principals are requested to ensure clarification regardingthe Board's policy on transportation are conveyed toparents.Mr. Greene indicated thatstudents will beassignedto a specific stopbutmay request,through the school,touse an alternate,existing stop.This schedule must be usedona regular daily basis and is based on available school bus.space. c.Trustee Petersasked for an update onthe Medway High School and Montcalm Secondary School twinning.Supts.K.Wilkinson,P.Tufts and C.Bourbonnaise-MacDonald provided information on school opening indicating a smooth transitionas Medway and'Montcalm S.S. students commenced sharing thesame facility for the 2008-09 school year.The Medway and Montcalm S.S. staffandstudents were congratulated on working together in making the twinning transition as seamless as possible.It was noted that "A Channel"featured television coverage ofthe event earlyonTuesday, 2008 September 09. Supt.Wilkinson indicatedthat additional information will be provided at the2008September23 Board meeting under Departmental Updates. ^2008 September 09...13 20.ADJOURNMENT The meeting adjourned at 9:55 p.m.,on motion-of R.Tisdale,seconded byS. Peters. 666^CONFIRMED:»•I ~— Chairperson 2008 September 09...14 SUMMARY OF APPROVED RECOMMENDATIONS OF 2008 SEPTEMBER 09 That Recommendations 1 and 2 of the Senior Administrative response to the London 3 ARC be deferred to the 2008 November 11 Board meeting for consideration. That the London 3 Accommodation Review Committee be disbanded. That Recommendations 4 and 5 from the 2008 June 24 Board meeting related to the 2008-09 Budget be deferred to the 2008 September 23 Board meeting. That the Board meeting schedule for the period 2008 September 01 to 2009 November 30 be approved as follows: THAMES VALLEY DISTRICT SCHOOL BOARD Schedule of Regular Board and information Committee of the Whole Meeting Dates 2008 September 01 to 2009 November 30 1 DATE TIME BOARD/COMMITTEE 1 2008 9 5:00 p.m.and 7:00 p.m.In-camera and Regular Board SEPTEMBER 23 5:00 p.m.and 7:00 p.m.In-camera and Regular Board OCTOBER 7 7:00 p.m.Special Board Meeting 14 5:00 p.m.and 7:00 p.m.In-camera and Regular Board 28 5:00 p.m.and 7:00 p.m.In-camera and Regular Board NOVEMBER 4 7:00 p.m.Special Board Meeting 11 5:00 p.m.and 7:00 p.m.In-camera and Regular Board 25 5:00 p.m.and 7:00 p.m.In-camera and Regular Board DECEMBER •2 7:00 p.m.Special Board Meeting 9 7:00 p.m.Inaugural Meeting 16 5:00 p.m.and 7:00 p.m.In-camera and Regular Board 2009 JANUARY 13 5:00 p.m.and 7:00 p.m.In-camera and Regular Board 27 5:00 p.m.and 7:00 p.m. In-camera and Regular Board FEBRUARY 10 5:00 p.m.and 7:00 p.m.In-camera and Regular Board 24 5:00 p.m.and 7:00 p.m.In-camera and Regular Board MARCH 10 5:00 p.m.and 7:00 p.m.In-camera and Regular Board 24 5:00 p.m.and 7:00 p.m.In-camera and Regular Board APRIL 7 7:00 p.m.Information Cttee of the Whole 14 5:00 p.m.and 7:00 p.m.In-camera and Regular Board 28 5:00 p.m.and 7:00 p.m.In-camera and Regular Board MAY 12 5:00 p.m.and 7:00 p.m.In-camera and Regular Board 26 5:00 p.m.and 7:00 p.m.In-camera and Regular Board JUNE 2 7:00 p.m.Information Ctte of the Whole 9 5:00 p.m.and 7:00 p.m.In-camera and Regular Board 23 5:00 p.m.and 7:00 p.m.In-camera and Regular Board SEPTEMBER 8 5:00 p.m.and 7:00 p.m.In-camera and Regular Board 22 5:00 p.m.and 7:00 p.m.Ill-camera and Regular Board OCTOBER 13 5:00 p.m.and 7:00 p.m In-camera and Regular Board 27 5:00 p.m.and 7:00 p.m.In-camera and Regular Board NOVEMBER 10 5:00 p.m.and 7:00 p.m.In-camera and Regular Board 24 5:00 p.m.and 7:00 p.m.In-camera and Regular Board r 2008 September 09...15 That the Board authorize payment ofthe 2008-09 membership fees to the Ontario PublicSchool Boards'Association in the amount of $127,099.35. That the motions approved at the in-camera session of 2008 September 09 related to transportation contracts for the period 2008 September 01 to2009 August 31 be approved.