4/22/2008 - Regular Board MeetingTHAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR BOARD MEETING,PUBLIC SESSION
2008 APRIL 22,7:00 P.M.
BOARD ROOM,EDUCATION CENTRE
AGENDA
V-verbal
M -material
1.CALL TO ORDER V
2.O CANADA V
3.SPECIAL MUSICAL PRESENTATION -Southwold Public School Band,Southwold V
4.APPROVAL OF AGENDA M
5.OFFICIAL RECORD M
6.RECOGNITIONS
a.Education Week 10^Anniversary Project M
b.A.B'Lucas S.S.Senior Girls'Hockey Team -Ontario Federation of School Athletic
Associations (OFSAA)Winners V
c.A.B.Lucas S.S.Boys'Hockey Team >OFSAA Bronze Winners V
7.CONFLICTS OF INTEREST V
r
8.CHAIR'S ANNOUNCEMENTS V
9.DIRECTOR'S ANNOUNCEMENTS V
10.PRESENTATIONS
a.Environmental Advisory Committee Annual Report M
11.MINUTES OF THE 2008 APRIL 08 REGULAR BOARD MEETING
a.Confirmation of Minutes M
b.Business Arising from the Minutes
12.STUDENT TRUSTEES'UPDATE V
13.REPORTS FROM THE ADMINISTRATION
a.Monthly Financial Reporting M
b.Senior Administrative Response to the London 1 Accommodation Review
Committee (Huron Heights,Centennial Central,Northridge and Northdale
Public Schools,and Stoney Creek Holding Zone)M
c.Minority Report for London Study Area 1 M
d.Senior Administrative Response to the Middlesex 2 Accommodation Review
Committee (Biddulph Central,Leesboro Central,Lucan,Plover Mills and
Prince Andrew Public Schools)M
e.Minority Report for Middlesex Study Area 2 M
f.Departmental Updates M
^14. REPORTS OF COMMITTEES
a.Native Advisory Committee,2008 April 08 ' M
b.Budget Advisory Committee,2008 April 14 M
c.Audit Committee,2008 April 15 M
I y
d.Chairs'Committee,2008 April 16 iVI
e.Committee of tiie Whole,In Camera,2008 April 22 V
15.COMMUNICATIONS
a.Chair's Summary Report V
b.Ontario Public School Boards'Association -Update V
0.Annandale School re Pilot Proposal M
16.NOTICE OF MOTION
17.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -none
18.ADDITIONAL ITEMS
19.QUESTIONS/COMMENTS BY MEMBERS
20.ADJOURNMENT
r"
THAMES VALLEY DIStRICT SCHOOL BOARD
REGULAR MEETING, PUBLIC SESSION
2008 APRIL 22
The Board met in regular sessionon2008 April 22 inthe Board Room atthe Education Centre,meeting in
public session at 7:08 p.m.to 10:50 p.m. The following were inattendance:
TRUSTEES
J.Bennett
S.Doub
F.Exiey
T.Grant
ADMINISTRATION AND OTHERS
B.Tucker
K.Dalton
L.Elliott
B.Greene
IVi.Sereda
Regrets:G. Hart, J.Rowe
Absent:M.Hendrick
P.Jaffe
K.Patterson
8.Peters
8.Polhill
L.Griffith-Jones
S.Hughes
V.Nielsen
M.E.Smith
P.Tufts
B.Wagner
K.Wilkinson
T.Roberts
P.Sattler (Chair)
J.Stewart
R.TIsdale (+8:25)
K.Bushell
C.Dennett
K.Meeson
J.Neville
W.Scott
1.CALL TO ORDER.
BoardChairperson called the meetingto order at 7:08 p.m.
2./3.O CANADA AND MUSICAL PRESENTATION
The appreciationofthe Boardwas extended tothe Southwold Public School Band,Southwold,and
conductorGrant Thornton for leading in the singing of O'Canada and performing three musical
selections.
4.APPROVAL OF AGENDA
Theagenda was revised adding "Elementary Enrolment Projections"to item 13.f.:"Native Advisory
Committee Appointment"as Item 15.d.and uncircling items ll.a.and 16.d.The agenda, as
amended,was adopted on motionof F.ExIey,seconded byP. Jaffe.
5.OFFICIAL RECORD
B.Tucker, Directorof Education read the following official record Intothe minutes:
We regret to record the death ofFredAube,a teacher at Eastdale PublicSchool,Woodstock
on 2008 April 13.
6.RECOGNITIONS
a.A.B.LUCAS S.S.BOYS'HOCKEY TEAM
The congratulations ofthe Boardwas extendedtothe A.B.LucasS.S.Boys'Hockey Teamas
winners ofthe Ontario FederationofSchool Athletic Associations (OFSAA)Bronze award.Mr.
Tim Orr,A.B.Lucas S.S. teacher-coach.Introduced 12team membersand provided highlights
oftheirseason accomplishments and athletic successes.Mr.Orrcommentedonthe outstanding
support ofstudent athletes,teacher-coaches,teachers,principals,and sport administrators in
their commitment to the philosophy ofeducation through school sport.
b.A.B.LUCAS S.S.GIRLS'HOCKEY TEAM
The congratulations ofthe Boardwas extendedtothe A.B.LucasS.S.Girls'Hockey Teamas
first place winners of the Ontario Federation of School Athletic Associations (OFSAA)
Championship.Mr.Wayne Grant,A.B.LucasS.S. teacher-coach, introducedthe hockeyteam
members and applauded them for a successful season inwinning34 of38 games.
2008 April 22...2
6.RECOGNITIONS -cont'd
b.A.B.LUCAS S.S.GIRLS'HOCKEY TEAM -cont'd
Mr.Orrand Mr.Grant commented on the positiveinfluenceofthe OFSAA organization. Ashort
audio/video presentation highlighting the A.B. Lucas S.S. boy's and girls' hockey team
accomplishments was vievi/ed.
Trustee Roberts extended his congratulations to the A.B. Lucas S.S.hockey teams and the
coaching stafffordisplaying sport's excellence throughout the season and duringthe OFSAA
competition.
c.EDUCATION WEEK 10™ANNIVERSARY PROJECT
R.PrincIs,Co-ordinator Development and J. Rake, Supervisor, Public Affairs and Community
Relations,presented an overviewofthe Education Week 10"'Anniversary Project.
Ms. Princis, inher capacity as Chairperson ofthe Education Week Committee, explained that
In celebration of 2008 Education Week and in support of the Board's 10*^Anniversary, the
Education Week Committeeis planningto produce and publisha commemorative bookentitled,
"A Weekinthe Life ofthe Vaiiey'."A Week"will featurea collection ofphotographs from TVDSB
schools and workplaces, alltaken by Thames Valley students duringEducationWeek held2008
April28 to May 01.
She advisedthata 12"by 9",200-page,high quality,hardcover picture book will be produced
that will guidereaders ona photographic journeyas seen through the eyes and camera lenses
of students.Ms.Princis emphasized that all schools across the District are encouraged to
participate.The editing,production and printing ofthe commemorative book will be managed by
Public Affairs and Community Relations.
Photographers are asked tocapturethe diversity,size,success and heartofThames Valley.
Some suggestionsand photographic tipsare available;however,photographers are given the
freedom toshootwhatevertheydiscover during theweek. Studentsare encouragedtotakea
good variety of pictures each day during Education Week focusing on originality,creativity,
freshness and fun.Along with the photographer's name, a recordofthe time and placeeach '
photowas taken will be recorded as well as a brief caption explaining the photoand identifying
the subject(s).
The photographers have been asked to submit their 25 best shots to Public Affairs no later than
2008 May 14,Ms.Princis advisedthatstudentshavebeenencouragedtosubmittheirbest five
photos perday during Education Week.Mr.Rake reported that information was provided to all
schools/departments during 2008 January/February and three workshops were held 2008 April
14,16 and 17 for school photography teams. It was noted that all 184 schools will be
participating in the Education Week initiative.
Ms.Princis expressedappreciation tothe Education Week Committee and recognized all Thames
Valley studentsand stafffor participating inan excellent project intendedtocelebrateandshare
Thames Valley's achievements during itsfirst decade.
Chair Sattler extended thanks for an informative presentation.
7.CONFLICTS OF INTEREST - No conflicts of interest were declared.
8.CHAIR'S ANNOUNCEMENTS -none
2008 April 22...3
\
9.DIRECTOR'S ANNOUNCEMENTS
B.Tucker,Director of Education,encouraged everyone to plan on attending the Education Week 10
Anniversary launch scheduled to be held In the Education Centre Atrium on 2008 April 28 at 10.30
a.m.He also reminded everyone of the HIckson Central Public School,HIckson,Rededlcation
Ceremony on 2008 April 23 at 1:00 p.m.
10.PRESENTATIONS -none
11.MINUTES OF THE2008 APRIL08 REGULARBOARD MEETING
a.CONFIRMATION OF MINUTES
The minutes of the Regular Board Meeting,2008 April 08 were adopted on motion ofT.Grant,
seconded by F.Exiey.
b.BUSINESS ARISING FROM MINUTES -none
12.STUDENT TRUSTEES'UPDATE
Student Trustee K.Patterson reported that the Student Trustee Election will be held on 2008 Apnl 25
and that everyone is anticipating a successful day and looking forward to welcoming the 2008-09
Student Trustees.Trustee Patterson advised thatthereare six candidates for student toistee-four
representing the counties of Oxford,Elgin and Middlesex and two from the City of London.
13.REPORTS FROM THE ADMINISTRATION
a.MONTHLY FINANCIAL REPORTING
The month-end financial report as at 2008 March 31 was presented.The update Included the
year-to-date activity,the summary of revenues,expenditures by expenditure type,expenditures
by area,and expenditure type.
Exec.Supt.B.Greene explained that an in depth review of one particular area of the financial
statement Is to be presented at every Audit Committee meeting and encouraged trustees to
attend In order tohearthe detailed analysis.He noted thata report will be provided ata 2008
May Board meeting related to the 2008 March 31 enrolment count and its impact on budget
revenues.
b SENIOR ADMINISTRATIVE RESPONSE TO THE LONDON 1 ACCOMMODATION REVIEW
COMMITTEE (HURON HEIGHTS,CENTENNIAL CENTRAL,NORTHRIDGE AND
NORTHDALE PUBLIC SCHOOLS,AND STONEY CREEK HOLDING ZONE)
Exec.Supt.K.Dalton advised that the London 1 Accommodation Review Committee (ARC)has
completed its task to review accommodation issues affecting Huron Heights French Immersion
School,Centennial Central,Northridge,and Northdale Public Schools,and the Stoney Creek
Holding Zone as recommended and approved by the Board at its 2007 April 10 meeting.The
ARC completed Its process with a final public input meeting on 2008 April 10 after which the final
ARC reportwas forwarded tothe Senior Administration forresponse.
TrusteeJ.Bennett,In her capacity as Chair ofthe London 1 Accommodation Review Committee,
presented a summary of Its Final Report and Introduced the community members who served on
the Committee.She noted her appreciation for their hard work and co-operation as they
undertook to understand the complex Issues.
Trustee Bennett advised that the recommendations contained inthe London 1 ARCreport are
the resultsofthe efforts of 11 members representing fourschool communities and one holding
zone who met five times beginning in2007June. She extended thanksto Trustees Peters,
Sattler,Exiey,Tisdale and Grant for their participation as well as for the administrative support
provided by Exec.Supt.M.Sereda,Principals F.Rheault,R.Taylor,J.McCredie,and L.
Campbell,Planning Officer G.Owens,Manager K.Bushell and Assistant S.Cornell.
ith
2008 April 22...4
13.REPORTS FROM THE ADMINISTRATION -cont'd
b.SENIOR ADMINISTRATIVE RESPONSE TO THE LONDON 1 ACCOMMODATION REVIEW
COMMITTEE (HURON HEIGHTS, CENTENNIAL CENTRAL, NORTHRIDGE AND
NORTHDALE PUBLIC SCHOOLS,AND STONEYCREEK HOLDING ZONE)- cont'd
During the course of the meetings, the Committee considered,discussed and investigated the
benefits,issues,concerns and consideration for the Administrative recommendations.It heard
individual and group presentations,studied surveys from StoneyCreek,Northdaleand Centennial
Central Public Schools as well as reviev/ed letters.The committee members informed and
consulted their respective communities.
The London 1 ARC study addressed several criticalplanning issues and prioritiesfor the Board,
consistent with the draft five-year Capital Plan's guiding principles and criteria for review.
Included would be:
a small school (Northdale Public School) currentlyoperating a Junior Kindergarten to
Grade 6 (JK-6)organizationwhichwouldbe reviewedforpossible closure orconversion
of use;
a single vs. dual-track French Immersion program questions as well as future enrolment
pressure based on nearby growth In the Centennial Central Public School area;
the possible requirement for a new school based on subdivisiongrowthfor the Stoney
Creek holding area;
- a large Junior Kindergarten to Grade 8 (JK-8)school, Northridge Public School,in need
ofan addition and enhancements better to accommodate Itsstudent population;and
the prioritization of increasing efficient use ofschool buildings oncommon elementary-
secondary sites which could be accomplished by moving the Huron Heights French
Immersion program to a refurbished Northdale Public School on the A.B.-Lucas
Secondary School campus.
Trustee Bennettsummarizedthe following issues reviewed bytheARC including a possiblenew
school in Stoney Creek and French Immersion in the north-east.
The Huron Heights French Immersion PublicSchool representatives supported a moveto the
current Northdale P.S.siteeithertoaccommodate the growing French Immersion (Fl)enrolment
ortoexpand and enhance the presentsite. There Ispresently limited program opportunities (I.e.,
gym size, busingcongestion at a dead-end street and necessary playground expansion). The
multi-level building makes barrier-freeproblematicwiththe consensus beingthat familiesshould
be kept together in one Fl location.
The Centennial Central P.S. has had several studies overthe last few years and the ARCwould
like to know the direction that the Board will take. The English track numbers are declining,
however,90percentofthe families surveyedsupportedthatFrench Immersion stay inthe county.
Withthe boundaries for Flbeing verylarge compared tothe English track.Itwas feltthat a review
must occur.
At Northridge P.S., an addition and renovations are needed to accommodate over capacity
enrolment.Program issues that need to be considered for enhancement include physical
education,Intramural activities and music.The community use ofthe school isalso limited by
the gymnasium space.
The London 1 ARC supported a new school in the Stoney Creek area. The Stoney Creek
communitywas verysupportiveof building a newJunior Kindergarten toGrade 8 English school
Inthe area withthe return of students attending Northdale, Northridgeand Sir John A.Macdonald
Public Schools. A petition with more than 500 signatures supporting the new school was
received.Parents have also indicated the desire that their children attend schools that are
geographically closer to their homes,where space permits, untila new school can be built.
2008 April 22...5
13.REPORTS FROM THE ADMINISTRATION -cont'd
b.SENIOR ADMINISTRATIVE RESPONSE TO THE LONDON 1 ACCOMMODATION REVIEW
COMMITTEE (HURON HEIGHTS, CENTENNIAL CENTRAL, NORTHRIDGE AND
NORTHDALE PUBLIC SCHOOLS.AND STONEY CREEK HOLDING ZONE)-cont'd
The London 1 ARC believes that there is a need for three English language schools in North-east
London in order to accommodate the current and growing population.Concerns were expressed
with vehicle congestion and pollution if Fl and A.B.Lucas bus,automobile and pedestrian traffic
have to be accommodated on Tennant Avenue.The majority of the Northdale community would
like Northdale P.S.to remain open as an English program school and retain its current
boundaries.Survey results indicated that the community would like Northdale to become a JK-8
school once again.
Trustee Bennett advised that the recommendations were finalized after public input,extensive
brainstorming and finally through the use of a recorded selection process.
Administrative Response
Exec.Supt.K.Dalton presented the Administrative response to the final report of the London 1
Accommodation Review Committee.
It was noted that the Senior Administration does not support Recommendations 4 and 6,as set
out below.
4.That the French Immersion Students of Centennial Central P.S.be accommodated
at a new French Immersion school located In llderton and that adjustment to the
boundaries of Centennial Central P.S.occur to maximize the English language
student population.
OR
That a boundary review occur for Centennial P.S.for both the French and English
students to more equally balance the population.This review should consider
necessary renovations to the Centennial P.S.site to accomplish such a balance.
Exec.Supt.Dalton provided the following rationale for the Senior Administration not supporting
the ARC'S recommendation:
a)Senior Administration continues to be committed to creating regional single track French
Immersion schools;
b)The current French Immersion population (180)at Centennial Central Public School does not
warrant the building of a new single track French Immersion school in llderton;
c) The current boundaryforCentennialCentral PublicSchoolalreadyincludesthefuture Upland
North development (North of Sunningdale Road).This Is an area of significant potential
student growth which will ultimately Impact the enrolment at Centennial Central Public
School;
d)French Immersion boundaries that designate students to Centennial Central currently may
be adjusted followinga decision from a boundary review and/or a future ARC that studies the
single track French Immersion accommodation for the French Immersion students in west
Middlesex County.
6.That students from the Stoney Creek holding zone be afforded the opportunity
to attend schools geographically closer to their home,where space permits,
r specifically,Centennial Central Public School.
2008 April 22...6
13.REPORTS FROM THE ADMINISTRATION -cont'd
b.SENIOR ADMINISTRATIVE RESPONSE TO THE LONDON 1 ACCOMMODATION REVIEW
COMMITTEE (HURON HEIGHTS,CENTENNIAL CENTRAL, NORTHRIDGE AND
NORTHDALE PUBLIC SCHOOLS,AND STONEY CREEK HOLDING ZONE)-cont'd
Administrative Response to ARC recommendations -cont'd
Exec.Supt.Dalton advised that tfie poiicyand procedure ofthe Board entitled,"Attendance Area
of Students",guides the acceptance of out-of-area pupils.The current population of Centennial
Central Public School exceeds Its on-the-ground capacity resulting in the use oftwo portables on
the school site.As the Senior Administration is recommending that French Immersion and
English students remain at Centennial Central until a French Immersion boundary review is
completed,there would not be space at the school to accommodate students from the holding
zone.The reason for the designation ofa holding zone is because of the Inabilityof neighbouring
schools to accommodate residents.The'situation is not projected to change in north London or
just north of London until decisions regarding the accommodation of Middlesex County French
Immersion elementary students is completed.
The remaining recommendations of the ARC are supported by Senior Administration.The
following is the Senior Administration's rationale for the recommendations.
The student population in the area,described in Recommendation 2, known as Stoney Creek,
has sufficient population currently (403)to support a new school.The community has been
advocating strongly,previous to and during the ARC process,for a neighbourhood school.
Senior Administration supports a school to accommodate 443 pupils to reflect the projected
sustainable enrolment.
The ARC has given the choice of hosting the French Immersion students at Northdale or Huron
Heights Public School to accommodate present and future French Immersion needs of the area.
In comparing the two sites,Senior Admiriistration Is supporting the option of the Huron Heights
site for the following reasons:
a. Huron Heights property (8.42 acres)is larger than the Northdale property (4.35 acres);
b.Huron Heights is adjacent to recreational facilities;
c.There are more classrooms at Huron Heights to accommodate the population;
d.There Is more flexibility for accommodating future growth In enhanced program facilities; eg,
using the gymnasium to host a library/computer resource centre;•
e.The students currently attending Huron Heights are not disrupted;and
f.The Northdale property could be sold since the Lucas property (19.77 acres)is sufficient for
a secondary school.
Consolidation of the two student populations of Northridge and Northdale will allow for program
enhancements at the Northridge site to maximize program opportunities for both student
populations.The addition and renovations will lead to the enhancement of programs and will
accommodate the projected enrolment of the consolidated schools with a new on-the-ground
capacity of 598 pupils.The closure of the Northdale site will result in ongoing operational
savings.
2008 April 22...7
13.REPORTS FROM THE ADMINISTRATION -cont'd
b.SENIOR ADMINISTRATIVE RESPONSE TO THE LONDON 1 ACCOMMODATION REVIEW
COMMITTEE (HURON HEIGHTS,CENTENNIAL CENTRAL, NORTHRIDGE AND
NORTHDALE PUBLIC SCHOOLS,AND STONEY CREEK HOLDING ZONE)-cont'd
Administrative Response to ARC recommendations -cont'd
As outlined above,the recommendations for the French Immersion students at Centennial
Central Public School were not supported by Senior Administration.This report recommends that
the Board continue to work toward the consolidation of French Immersion students in single track
regional French Immersion schools.
The 180 French Immersion students in the north-east region of Middlesex County are not
sufficient in number to create their own single track French Immersion elementary school.Thus,
at this time,the reasonable action is to consolidate these students with students of northeast
London.However,recognizing the input from the community,it is recommended that
consolidation be delayed to allowfora French Immersion boundary study ofall Middlesex County
students.The accommodation of French Immersion students in west Middlesex and Dorchester
could impact the number of students in north-east Middlesex to be accommodated and thus
influence decisions regarding the location of programs.
Huron Heights French Immersion students will remain at Huron Heights until the decisions of the
French Immersion boundary review are completed.
Cost/Savings
To be determined upon completion of the design.
September 2010 Opening of new Stoney Creek school,completion of addition to Northridge
Public School,and closing Northdale Public School.
Subject to the Ministry of Education's approval process.
To be determined French Immersion Boundary Study for Middlesex County (to be co-ordinated
with a future ARC involving French Immersion in west Middlesex County)
RECOMMENDATIONS:
1.That a new Junior Kindergarten to Grade 8 (JK-8)elementary school be constructed in the
Stoney Creek area,and that the elementary students residing north of Fanshawe Park Road
and the students residing in the Stoney Creek holding zone attend the new school.
2.That the boundary for the new Stoney Creek area elementary school commence at the
-centre line of the intersection of Highbury Avenue and Fanshawe Park Road,then proceed
north along the centre line of Highbury Avenue to the intersection of the centre line of
Highbury Avenue and the northern boundary of the City of London,then proceed westerly
along the northern boundary for the City of London to the intersection of the northern
boundary of the City of London and the centre line of Adelaide Street,then in a southerly
direction along the centre line of Adelaide Street to the intersection of the centre line of
Adelaide Street and the centre line of Fanshawe Park Road,then in an easterly direction
along the centre line of Fanshawe Park Road to the intersection of the centre line of
Fanshawe Park Road and the centre line of Highbury Avenue.
3.That the students of Northdale Public School residing south of Fanshawe Park Road be
accommodated at Northridge Public School with an addition and renovations completed to
enhance program and meet enrolment needs;and
That the present Northdale PublicSchool at 655 Tennent Avenue,London,be closed and
declared surplus.
2008 April 22...S
13.REPORTS FROM THE ADMINISTRATION -cont'd
b.SENIOR ADMINISTRATIVE RESPONSE TO THE LONDON 1 ACCOMMODATION REVIEW
COMMITTEE (HURON HEIGHTS, CENTENNIAL CENTRAL, NORTHRIDGE AND
NORTHDALE PUBLICSCHOOLS,AND STONEY CREEK HOLDING ZONE) -cont'd
4.That the Senior Administration be directed to undertake a review of the elementary French
Immersion boundaries for l\^iddlesex County with the goal that French immersion students
are accommodated in a single track school(s).
5.That a Design Committee be appointed to provide input to the new Stoney Creek area
school.
6. That a Design Committee be appointed to provideInputto the additionto NorthrldgePublic
School.
7.That the London 1 Accommodation Review Committee be disbanded.
Exec.Supt.Dalton extended appreciation to the London 1 ARC members and Board staff who
provided an invaluable resource to the Committee.Chair Sattler explained the Board process
of 60 days hence before the final vote of trustees occurs.
The Administration responded to trustees'questions.Exec.Supt.B.Greene referred to the
recent Ministryfunding announcement for growth areas.In response to a discussion related to
the application process for accessing funding for growth areas,Director Tucker advised that he
will be contacting Nancy Naylor,Ministry of Education,regarding the status of this funding.
The following motion was moved byJ. Bennett,seconded by P.Jaffe and carried:
That Recommendations 1,2, 3, 4, 5 and 6 of the Senior Administrative response to the
London 1 ARC be deferred to the 2008 June 24 Board meeting for consideration.
Recommendation 7 was adopted on motion of R.Tlsdale,seconded by P.Jaffe.
Secretary's Note:Subsequent to the 2008 April 22 Board meeting, a correction was made to the Report
ofthe Senior Administrative Response to the London1ARC(item 13.b.)replacing part
2 of Recommendation 4. to accurately reflect the London 1 ARC'S recommendation.
c.MINORITY REPORT FOR LONDON AREA 1
AMinority Report was submitted by Mary MacDonald,School Representative,and Ron Plaskett,
Citizen Representative,NorthdaleP.S., proposingthatNorthdaleP.S. remainopen and extending
itto a Junior Kindergarten to Grade 8 (JK-8) English school maintaining its present boundaries.
The Minority Report supported the need for three English tract public schools to accommodate
present and futijre needs in this area.The report also detailed the opinion that Northdale P.S.
Is not a suitable site for a large Fl school.
d.SENIORADMINISTRATIVERESPONSETOTHEMIDDLESEX2 ACCOMMODATION REVIEW
COMMITTEE (BIDDULPH CENTRAL,LEESBORO CENTRAL, LUCAN,PLOVER MILLSAND
PRINCE ANDREW PUBLIC SCHOOLS)
Exec. Supt. K.Daltonnoted that the Middlesex2 Accommodation Review Committee (ARC)has
completed Its task to review accommodation Issues affecting Biddulph Central,Leesboro Central,
Lucan, Plover Mills and Prince Andrew Public Schools as recommended and approved by the
Board at its 2007 April 10 meeting. The ARC completed its process with a final public input
meeting on'2008 April 10 after which the final ARC Report was forwarded to the Senior
Administration for response.
2008 April 22...9
13.REPORTS FROM THE ADMINISTRATION -cont'd
d.SENIORADMINISTRATIVERESPONSETOTHEMIDDLESEX2ACCOMMODATIONREVIEW
COMMITTEE (BIDDULPH CENTRAL,LEESBORO CENTRAL,LUCAN,PLOVER MILLSAND
PRINCE ANDREW PUBLIC SCHOOLS)-cont'd
Trustee Peters,In her capacity as Chair of the Middlesex 2 Accommodation Review Committee,
presented a summary of its Final Report and introduced the community members on the
Committee.She distributed a map of the schools in the Middlesex 2 area that highlighted the
schools being discussed.
Trustee Peters advised that the Middlesex 2 ARC included the schools of Biddulph Central,
Lucan,Prince Andrevi/,Leesboro Central and Plover Mills.The Administrative recommendation
for this ARC was to close these five schools and build two nevy ones-one in Lucan and one in
Thorndale.The Board Is awaiting the government's response regarding Pupil Teacher Ratio
(PTR)funding.
Trustee Peters noted that because of the number of schools involved,it was a large committee.
She thanked committee members for their dedication and commitment to the task in stepping
fonvard to give a significant time commitment to serve on the Committee.
The main point of ARC discussion centred around whether there was a way that Prince Andrew
P.S.could remain a viable school,with the other four schools closing,and building two new
schools.Members of the Prince Andrew PS community and a number of presenters from that
community informed the committee that both the school building and grounds are used by many
different community groups throughout the year,and is considered by community members as
the hub of the community.The members appointed for the four other schools were all in favour
of closing their schools and building two,new ones.They felt the new buildings and the additional
opportunities in a new,larger school would be good for their communities,and that most people
in their communities agreed with that position.
The Committee discussed all the information presented and requested.The members were
interested in finding a way to keep Prince Andrew PS open as a viable school,but in the end,it
voted to close all five.The members from the four other schools were concerned that without
Prince Andrew's students included,building the two,new schools would be in jeopardy.
Prince Andrew PS members felt that their community still wanted to look for ways to keep their
school viable (e.g.,by looking at boundary adjustments),and have submitted a Minority Report.
The ARC put forth recommendations thatdiffer slightlyfrom the administrative recommendations,
and also include additional recommendations.ARC Recommendation 11s essentially the same
as the Administrative Recommendations 1 and 2.
The ARC'S Recommendation 2 is different from Administration's Recommendation 3,in that it
includes more schools that Prince Andrew PS students might wish to attend.The Committee felt
that since some of the Prince Andrew students would be closer to some schools and
communities outside the ARC area,they should be included In the recommendation.
The ARC'S Recommendations 3,4 and 5 are additional to those of the Administration and are
self-explanatory.ARC Recommendation 6 recognizes the Importance of the Prince Andrew site
to its community and requests that the Board.investigate the possibility of negotiating withthe
municipalityto transfer ownership or controlofthe site to the municipality.Trustee Peters noted
that she advised the Committee that any action of this nature would have to be within the process
set out in the Education Act regarding disposing of excess school properties.
Trustee Peters summarized by thanking the Committee members for all their work,as well as all
the community members who provided input at the public sessions.
2008 April 22...10
13.REPORTS FROM THE ADMINISTRATION -cont'd
d.SENIORADMINISTRATIVERESPONSETOTHEMIDDLESEX2ACCOMMODATIONREVIEW
COMMITTEE (BIDDULPH CENTRAL,LEESBORO CENTRAL,LUCAN,PLOVER MILLS AND
PRINCE ANDREW PUBLIC SCHOOLS)-cont'd
Administrative Response
Exec.Supt.K. Dalton presented the Administrative response to the final report of the Middlesex
2 Accommodation Review Committee.The Senior Administration's response and rationale to
the recommendations were outlined as follows.
Construction of Two New Schools
The first recommendation of the ARC to close the five schools and build two new schools is
supported by the Senior Administration and is reflected in the Senior Administration's
Recommendations 1 and 2.Considering the Prohibitive to Repair status,the potential to receive
funding and the ability to consolidate students into two buildings,this solution maximizes the
program opportunities for the maximum number of students ip the review area.
Consultation with Prince Andrew School Council to Consider Boundary Alternatives
Students from the Prince Andrew community could be designated to either the new Lucan or the
new Thorndale school,it would be beneficial for Senior Administration to work with the Prince
Andrew School Council to receive Input regarding the determination of boundaries for each of the
new schools.The option of including Centennial Central and Oxbow Public Schools in the
discussion regarding potential attendance areas for students from Prince Andrew Public School
is not supported by Senior Administration as both schools are beyond their current capacity and
utilizing portable accommodation.
Consultation with Parents Reaardina Graduation Implications for Students
In situations of school closures and the consolidation of students,itis the practice of the Thames
Valley District School Board to create a transition committee composed of staff,students,and
parents.This recommendation of the ARC to be part of the work of the transition committee was
welcomed.
Busing of no longer than 35 minutes
Bus routes are determined according to the Board's Transportation pPblicy.
Location of the Schools
The potential site for each of the schools has been investigated,negotiated,and approved bythe
Board of Trustees.
Transferring Ownership and/or Control of Prince Andrew Public School Site and Facilitv to the
Township of Middlesex Centre
Senior Administration would be in favour of holding discussions with Middlesex Centre
administrative staff to explore the potential of the Township acquiring the current Prince Andrew
Public School site and facility.
Establishment of Design Committee
The motion to establish a Design Committee for the new Lucan and Thorndale schools
immediately is made Inan effortto have the design ofthe potential new schools underway inthe
event that the T rustees decides In favour of the ARC's recommendation to build two new schools.
If the Design Committee awaits the final vote of the trustees (in 60 days hence),there would be
no potential of the design and construction process to be completed for the new school for a 2009
Fall opening.Itis the opinion of the Senior Administration that a two-month delay Inbeginning
the work of the Design Committee is not worth the delay of one year to open the new school.
2008 April 22...11
13.REPORTS FROM THE ADMINISTRATION -cont'd
d.SENI0RADMINISTRATIVERESP0NSET0THEMIDDLESEX2ACC0IVIM0DATI0NREVIEW
COMMITTEE(BIDDULPHCENTRAL,LEESBORO CENTRAL,LUCAN.PLOVERMILLS AND
PRINCE ANDREW PUBLIC SCHOOLS)-cont'd
Administrative Response,Establishment of Design Committee -cont'd
ItIsto be noted that the work of the Design Committee inno way determines the outcome of the
final decision of the trustees.The superintendent assigned to the Design Committee would
explain that the worl<of the Committee would be the result of the approval of the ARC's
recommendation (to offer the possibility of a Fall 2009 opening)and that, should, the
recommendation be defeated,the work of the Committee would not be utilized.
Disbandment of the ARC
Exec.Supt.Dalton explained that Recommendation 6 disbands the ARC as per the Thames
Valley District School Board's procedure on "Pupil Accommodation and Facility Organization."
She extended appreciation to the ARC members for their professionalism and to the Board staff
who provided an invaluable resource.The work completed,the time spent,and the careful
deliberations of the members contributed to providing the maximum program opportunities for
the maximum number of students.
Cost/Savings - To be determined upon completion of the design.
The timelines presented Indicated a 2009 Fall opening of the proposed new Lucan and Thorndale
schools and a closure offive existing schools (Biddulph Central,Leesboro Central,Lucan,Plover
Mills,and Prince Andrew Public Schools).It was noted that all timelines are subject to the
Ministry of Education's approval process.
RECOMMENDATIONS:
1.a.That a new Junior Kindergarten to Grade 8 (JK -8)elementary school be constructed in
Lucan to accommodate students from Biddulph Central,Lucan and a portion of the
students from Prince Andrew Public Schools;and
b.That Biddulph Central Public School at 34297 Saintsbury Line,Lucan,be closed and
declared surplus;
c.That Lucan Public School at 270 Main St.,Lucan,be closed and declared surplus;and
d.That Prince Andrew Public School at 15237 Thirteen Mile Rd.,Denfleld,be closed and
declared surplus.
2. a.That a new Junior Kindergarten -Grade 8 elementary school be constructed In
Thorndale to accommodate students from Plover Mills,Leesboro Central and a portion
of the students from Prince Andrew Public Schools;and
b.That Plover Mills Public School at 17231 Plover Mills Rd.,Thorndale,be closed and
declared surplus;and
c.That Leesboro Central Public School at 17406 Evelyn Dr.,Thorndale,be closed and
declared surplus.
3.That Senior Administration consult with the Prince Andrew School Council in order to
facilitate Inputon boundary alternatives forschool designation,and the transition of pupilsto
the two new schools.
4.That a design committee be appointed to provide Input to the new Lucan school and
commence Itswork immediately following the Board's receipt of this report of 2008 April 22,
not withstanding the final vote of the Board.
2008 April 22...12
13.REPORTS FROM THE ADMINISTRATION -cont'd
d.SENIORADMINISTRATIVERESPONSETOTHEMIDDLESEX2ACCOMMODATIONREVIEW
COMMITTEE (BIDDULPH CENTRAL,LEESBORO CENTRAL, LUCAN,PLOVER MILLSAND
PRINCE ANDREW PUBLIC SCHOOLS)-cont'd
RECOMMENDATIONS -cont'd
5. That a design committee be appointed to provide input to the new thomdaie school and
commence Itswork Immediately foiiowing the Board's receipt ofthis report of2008 April 22,
not withstanding the final vote of the Board.
6.That the Middlesex 2 Accommodation Review Committee be disbanded.
The Administration responded to trustees'questions.Exec. Supt. Dalton commented on the
format for submitting.Presenters'Packages to the 2008 May 13 public Input session.Chair
Sattler added that presenters may also communicate byemailing the Chair ofthe Board,writing
to trustees individually, or by telephone.
The following motion was moved byT. Grant,seconded by S. Doub and carried:
That Recommendations 1,2 and 3 of the Senior Administration response to the Middlesex
2 ARC be deferred to the 2008 June 24 Board meeting for consideration.
Recommendation 4 was adopted on motion of F.Exiey,seconded by J. Bennett.
Recommendation 5 was adopted on motion of T. Roberts,seconded by J. Stewart.
Recommendation6 was adopted on motion ofJ. Bennett,seconded byR.TIsdale.
Chair Sattler extended the appreciation of the Board to the Middlesex 2 Accommodation Review
Committee and community representatives for their admirable effort as well as Trustee Peters,
Supt.Tufts and Thames Valley staff for their support.
e.MINORITY REPORT FOR MIDDLESEX STUDENT AREA 2
A Minority Report was submitted by Randy Aldrich,Melanle Dodds and Ron Smith of the Prince
Andrew Public School ARCto ensure that the Board received the public inputwhichthe ARC
process was designed to provide. The Minority Report states that the ARC process fallsinthis
mandate as only volunteers appointed to the ARC and select Senior Administration staff hear the
public input.The ARC Minority Report was submitted to ensure that the Prince Andrew
community is heard and theirconcerns properly analyzedand dealt with fairly.
f.DEPARTMENTAL UPDATES
Operations Services
Supt.P. Tufts presented the following elementary enrolment projections statistics effective
2008 April 18:
Primarv Class Size fPCSl -JK/SK to Grade S fexcludino Gr.3/4 splits^
89 percent (1,033 of 1,163)classes -at 20 or fewer students
10.3 percent (120 of 1,163)classes -at 21, 22 or 23 students*
- Approximately 1 percent (10 of 1,163)classes - at greater than 23 students*
- 1.5 percent (18 of 1,163)classes - at fewer than 15 students,with the
greatest majority of these classes at the
JK/SK level.
*these situations are being acted upon bythe appropriate Superintendent in order to ensure
that compliance expectations are met;
2008 April 22...13
13.REPORTS FROM THE ADMINISTRATION -cont'd
f.DEPARTMENTAL UPDATES -cont'd
Operations Services -cont'd
-Elementary Enrolment Projections Statistics -cont'd
Grade 3/4 Splits
Organization to date indicates 89 of ttiese classes a slight decrease from 92 in 2007-08.
Allof these classes are at 23 or fewer students;
Junior and Intermediate Classes
Average Class Size (ACS) -grades 4 to 8 including 3/4 splits - at 26.19
ACS grades 4 to 8 excluding 3/4 splits -at 26.57
Asmall number of additional teachers will be allocated to individual schools inthe spring of
2008 in order to assist In meeting the needs related to PCS and grade 4 to 8 ACS.These
additional allocations will be made in consultation withthe appropriate Superintendent and
Elementary District Staffing Committee.As per the Collective Agreement,itis the intend to
.retain 35 teachers in the Fall "Holdback" to be used in 2008 September.
Supt.Tufts noted that the Ministry's average class size expectation is 25 and that TVDSB
currently has a 26.5 average class size.It was noted that school board will face a financial
penalty for not reaching the target.Supt. Dalton will provide a report of the number of
teachers for the next meeting.
Exec. Supt. Dalton advised that the Senior Administration has responded to five
Accommodation Review Committee (ARC)Final Reports received bythe Board of Trustees.
Two additional reports are scheduled to be received by the Board one on 2008 May 13 and
the other on 2008 May 27;
Modifications are underwayforthe elementary and secondary School ValuationTemplates
for use in the next series of ARC's,once established.The modifications will reflect
suggested changes as a result of the initial ARC process as well as the Impact of updates
to the Pupil Accommodation and Facility Organization Independent Procedure once
completed.
Support data continues to be provided to the ARC's as a part ofthe studies.Support forthe
development of the Senior Administrative response to the ARC Report is ongoing;
Detailed enrolment projections for 2008-09 have been included inthe initial elementary and
secondary staffing process.These projections will be used in development of the draft 2008-
09 Budget;
Work is proceeding with Statistics Canada in obtaining most recent Birth Data by Census
Subdivision Districts to assist as background support data in the development of long-term
projections;
-The elementary staffing process continues on schedule thanks to the collaborative efforts of
the District Elementary Staffing Committee,Elementary Principals and Supervisory Officers,
the major allocation of teachers for Reoular Classrooms occurred 2008 March 28.Since
2008 March 28 the following Elementary Staffing matters have occurred:
more than 25 schools have been allocated small amounts ofadditionalregularteaching
staff in order to help them to avoid having to declare very small portions of a teacher
surplus;
Principals,in consultation with their In-School Staffing Committees,have
completed/submitted their2008-09 school organization for review in terms of compliance
with Primary Class Size requirements consistent Collective Agreement language;
2008 April 22...14
13.REPORTS FROM THE ADMINISTRATION -cont'd
f.DEPARTMENTAL UPDATES -cont'd
Operations Services -cont'd
-Elementary Enrolment Projections Statistics -cont'd
additional teaching staff will be allocated to schools.In consultation with the appropriate
Superintendent,In order to assist them to better achieve the above;
the staffing for Mitchell Hepburn P.S.is currently underway and In sequence teaching
staff are being moved because of the reorganization of Elgin Court,Forest Park,
Homedale and New Sarum Public Schools ;
the staffing moves because of school reorganizations at White Oaks /Ashley Oaks /Rick
Hansen and Sir J.A.MacDonald / Lord Elgin has been completed.
Round one of the teacher initiated transfer process is scheduled to begin during thefirst
week of 2008 May.
The Secondary Staffing process for the 2008-09 school year iswell underway.Schools have
received their staffing allocation based on projected enrolment and school administrators
have started determining course offerings for next year.The first round of postings for
Secondary Headship positions have also begun;
On 2008 March 5th, New Administrators (elementary and secondary)engaged In an
interactive session entitled "Leading Instructional Intelligence InYour School."Facilitated by
Barrie Bennett from OlSE,participants were able to gain first hand knowledge in their new
role as school administrator,regarding engaging staff In the use of instructional Intelligence
strategies as means of meeting student learning needs;
The Ontario Principals'Council,the Board and the Ministryof Education are partnering to
support teams of school administrators (Principal Learning Teams or PLTs) as they
collaborate to improve student learning.The first cohort of mentoring administrators
participated In the final mentoring/coachingtraining sessions on 2008 January 28th and 29'^
and the second on 2008 March 26. This learning serves to assist In building staff capacity
within each participating school and is supporting mentors In the formal mentoring role of
New Administrators.Breakfast meetings forboth cohorts were held on February 29 and are
planned for April 25.Steering Committee members were invitedto share our Implementation
model withthe Province at a Ministry Symposium on 2008 March 28.Throughout 2008 April,
participants will continue with the mentoring and give feedback on this initiative through
participation Inan online survey.Survey results will be shared by teams of participants with
both Ministry consultants and OPC representatives during 2008 May;continued financial
support for this valuable leadership Initiativeis anticipated;
Safe Schools InitiativesIncluded:Violence Prevention Committee;Sustainable Strategies For
Safe Schools,ETFO Bullying Prevention Workshops,Bus Driver Training,Safe Schools
Committee,Missed Opportunities;
Regional Instructional Intelligence Teams continue to bring quality programs to Thames
Valley staff and guests.Throughout 2008 March and April,CEC Central East and South held
events bringing Barrie Bennett to staff in a manner that built lateral capacity.The new DVD
on Co-Operative Learning,prepared with Barrie Bennett and under the direction of Polly
Stringle,was presented in April,and was enthusiastically received for Its pedagogical value
and creative presentation.In the near future,each school will receive a copy of the DVD for
use.The final two sessions for 2007-08 inCEC West and East will be held 2008 April 29 and
30.With an average of 100 staff attending each of the regional sessions,the District teams
are responding to professional needs of a staff that are excited and energized by their
learning.
2008 April 22...15
13.REPORTS FROM THE ADMINISTRATION -cont'd
f.DEPARTMENTAL UPDATES -cont'd
Operations Services -cont'd
The Tri-Board team will meet with York and Peel in 2008 Mayfor the final planning session
In order to prepare for the Instructional Intelligence Summer Institutes being held on August
12, 13 and 14.Groundwork is being laid In Thames Valley for the offering of Additional
Qualifications courses witha focus on building instructional intelligence capacity.DistrictCo
ordinating Committee members are reflecting on the successes of this year's plan, and will
begin next month to organize for the 2008-09 school year.
Research &Assessment staff undertook/completed the following projects during late 2008
March and early April:
Presented workshops on data use for school teams;
Supported work on the School Effectiveness Framework Implementation;
Supported development of School and System Improvement Plan templates;
Evaluated external research requests;
Worked with Privacy and Information Management Taskforce;
Work with Skopus data system - DRA discrepancies,comparison continues;
Reviewed Key Performance Indicators from Skopus system;
Budget tracking for Projects to Support Students At Risk;
Native Self-Identification Committee work;
Supported school-based projects -consultation on outcome measures and data;
Supported schools with analysis and reports on school-based surveys;
Secondary Student Safe School survey -processing of surveys;
Secondary Student Safe School survey -analysis of comments;
Support for SBLl projects;
Presented U-turn evaluation framework and data collection requirements to U-turn
staff;
Analysis of Reading Recovery data;
Presented EDl overview to Elgin County Children and Youth Network;
Met with Lighthouse Project to provide input regarding measures of success;
Transition Coach -developed student feedback survey;
Reconnect -revised staff database to reflect changes to program;
MPLAR -revised teacher database;
Summarized feedback from Student Council Leaders;
Attended First Class 9.1 training;
Coordinated efforts to modify processes In managing FSL &NSL information;
Developed strategies to address March OnSIS submission needs;^
Worked with District Elementary Staffing Committee and schools In completing initial
school organization and PCS plan;
Completed the allocation of secondary regular classroom teachers;
Obtained required data for the interim report on the U-turn program;
Developed several forms and templates to capture evaluation data for Lighthouse
Projects;
Level Reading Assessment -preparation for spring assessments;
Organized and chaired meeting for presentation by CTC on Canadian Achievement
Test;
ESL Projections -prepared spreadsheet to be used for assigning ESL teachers to
schools;
Pathways -Ministry District Review -preparation of materials;
Provided ratings on MISA Core Capacity rubric;
Family of Schools Math Assessment development for end of grade 8 Math
assessment;
Analysis of data on Co-op requests and placements;
Preparation of DRA materials for Spring assessment;
Enrollment projections.
2008 April 22...16
13.REPORTS FROM THE ADMINISTRATION -cont'd
f.DEPARTMENTAL UPDATES-cont'd
Operations Services -cont'd
In response to an earlier request from trustees,the Operations Services Departmental
Report summary of October 31 - March 31 retention rates for all secondary schools for the.
last three years v/as presented by Supt.K.Wilkinson.She noted that 47 headship vacancies
have been posted.During the week of 2008 April 28 the administration will begin looking at
changes on a school by school basis as well as secondary retirements and any teacher
surplus that may exist at the schools.
Program Services
Special Education
As part of the CODE Project,25 Smart Boards have been purchased and are currently being
installed in our special education classes.The 25 teachers who received Smart Boards
participated ina full day of related training.The second part of the project provided a half day
of literacy professional development for all elementary and secondary special education
classroom teachers (Developmental,PDD, Hearing Impaired,Gifted,Intensive Support,
Steps for Success);
Two full time Psychologists are currently being hired to provide increased support to
students,programs and schools throughout the Board;
Approximately 700 teachers and educational assistants have been trained since February
In the use of Applied Behaviour Analysis (ABA)strategies in the classroom.Follow up
funding for shared collaboration to plan for specific students in schools was used by more
than 300 classroom teachers and support staff;
Research,Trillium,Information Technology and Special Education staff are collaborating to
update our Special Education Student Data data collection process for accurate data
regarding students on lEP's;
- The Ministry of Education has recommended that one professional development day inthe
2008/09 school year be related to special education,withthe focus of improving outcomes
for students with special education needs;
Dr. Linda Baker,an independent psychologist,has been hired to review our Steps for
Success Behaviour Transition classes (ie.criteria,application process,placement,locations)
and recommend changes or improvements to serve the needs of TVDSB students.She will
also be reviewing The Board's mental health model in general in order to provide
recommendations for future directions;
• -The Ministry of Education and the Ministry of Children and Youth Services have joined
together on the Student Support Leadership Initiative,aimed at "establishing and enhancing
local partnerships through collaborative planning,coordination and referrals that will more
effectively meet the needs of students."Thames Valley DSB Is partnering with the London
Catholic District School Board to work with our community partners.
Alternative Education
In accordance with Bill 212 the nw U-Turn programs have opened with three teachers and
support staff across the Board working with students who have been suspended or expelled
from school;
Congratulations on the Mature Prior Learning Assessment Review (MPLAR)program
receiving a nomination from the Canadian Mental Health Association for establishing and
promoting positive mental health and wellness within the Board;
2008 April 22...17
13.REPORTS FROM THE ADMINISTRATION -cont'd
f.DEPARTMENTAL UPDATES -cont'd
Operations Services -cont'd
School and Communitv Services
In support of Reading Recovery as a powerful intervention forthe prevention ofreadingand
writing difficulties of young children, a .recent review conducted by the United States
Department of Education (USDE), "What Works Clearinghouse"has found Reading
Recovery to have positive effects In raising student achievement as compared to other
published beginning reading programs. The official review can be found at
httD://ies.ed.Qov/ncee/wwc/reports/beqinnlnq readina/readlna recoverv/l
Reading Recovery Teacher Leaders J.Sweeney and T.Elcombehave been Invited by some
Reading Recovery schools to present sessions/workshops to primary teachers on using
running records as one method of assessment for reading.The workshop,entitled Taking
and Using Running Records More Effectivelyinthe Classroom",assists teachers In using
running records to inform teaching,assess text difficulty,and capture progress of students
over time.This Interactive workshop presents teachers with the opportunlty to practice taking
running records Ina systematic way, and to analyze the evidence of how well children learn
to direct their knowledge of letters,sounds and words to understanding the messages in the
text;
Six Reading Recovery Teachers attended the Canadian Institute of Reading Recovery
(CIRR)National Reading Recovery and Early Literacy Conference earlier this month in
Richmond Hill.This conference provided many opportunities for enhancing their.knowledge
and expertise as Reading Support Teachers in both their Reading Recovery and Literacy
Teacher roles.
The Central Region of the Canadian Institute of Reading Recovery (CCIRR)Teacher
Leaders and National Trainer will assemble for their semi annual Professional Development
Session,at the TVDSB Reading Recovery Training Site at Lord Nelson on 2008 May 9;
Speech and Language staff will be rescreening kindergarten students'phonological
awareness skills InMay.All senior kindergarten students are eligible for this rescreening.
The results of the screening provide classroom teachers with information related to students'
reading readiness skills;
The month of May is designated as Better Hearing and Speech Month.Plans for a public
education campaign is underway to promote Increased awareness of communication
difficulties In our school communities as well as the community at large;
- Oneexpectation ofthe OntarioPsychologicalAssociationStudent Assessment Project(OPA)
projectisto increase teacher capacityrelatedto literacy developmentforstudents whohave
received speech and language and psychological assessments.In early March, 200Junior
Kindergarten to Grade 1 Classroom Teachers,Reading SupportTeachers,Literacy Coaches,
and Speech-Language Pathologists attended an Inservlce that focused on the oral
language/literacy connection and narrative development.Language manipulatives that
included Braidy the Story Braid and Story Grammar Mariners were demonstrated and
provided to the teachers as resources for the classrooms.A video demonstrating best
practices forstory telling using these manipulatives is currently Inproduction;
2008 April 22...18
13.REPORTS FROM THE ADMINISTRATION -cont'd
f.DEPARTMENTAL UPDATES -cont'd
Program Services -School and Community Services -cont'd
Anotherexpectation ofthe OPA projectistoreduce waitlistsand waittimes for psychological
and speech and language assessments.A number of assessments were provided by
Speech and Language and Psychological Services staff during the March Break.Additional
assessments will be offered on Saturdays through the middle of June;
-VIP Field Trip
Approximately 5,000 grade 6 students from the City of London (TVDSB, LDCSB and
independent schools)attended the Values,Influences and Peers Presentation at the Thames
Valley Education Centre.The London Police hosted this very valuable week.Students
listened to various speakers regarding alcohol,drugs and bullying.There were also
presentations by the canine unitand the Police band "DutyCalls";
-London RCMP Racing Against Druos
Approximately 2000 grade 5 students from the City of London (TVDSB, LDCSB, and
independent schools)attended the RCMPRacing Against Drugs program at HMC Prevost
duringthe week of February 25th to 29th. This worthwhile program focuses on avoidance
of substance use and abuse.The students attended 15 different stations "pitstops"hosted
by various community partners;
Elgin Youth Against Drugs
Approximately 600 grade 5 students from Elgin County will be attending the Elgin Youth
Against Drugs program at Port Stanley Arena from May 13th to 15th.There will be 10
different stations "pitstops"forthestudents toattend with the message of avoiding substance
use and abuse;
Helmets on Kids
The Ontario Trial Lawyers Association and the London Brain Injury Association will once
again be donating bicycle helmets to students within our London Schools in June.We are
assisting the two associations Indistributingfree bicycle helmets to students who could not
afford to purchase a helmet.This partnership will be donating 1 057 bicycle helmetsto29
London elementary schools;
Roots of Empathy
Attendance and Social Work Serviceshas once again offered Rootsof Empathy (ROB)in
29elementaryschoolsthisyear.ROE involves a neighbourhood parentand infant visiting a
classroom once each month.Through infant observation and discussion,students develop
Increased levelsof emotional literacy,learntotake others' perspectives, and enhance their
cohflict resolution skills;
Awards
In February,Sandra Miller,Attendance Counsellor for Saunders/Glencoe and Reserve Native
students, was recognized byOSSTFand the Catholic Dioceseof London as a recipient of
the BishopTownshend Award. Congratulations was extended to Sandra;
Alternative Education Proiects
Counselling andSupportWorkershave been integral in providing supportand services toat
risk students through 4 new projects this year. These new projects include the new
Alternative Education Site serving Montcalm and Clarke Road students,the St.Thomas
Transition Coach project which providesadded support to.at-riskyouthas they move from
grade 8 to secondary school,the U-Tum project, which addresses the academic and social-
emotional needs of youth who have been suspended or expelled from their school.
2008 April 22...19
13.REPORTS FROM THE ADMINISTRATION -cont'd
f.DEPARTMENTAL UPDATES -cont'd
Program Services -Community Programs -cont'd
It aiso includes the addition of a First Nations Counselling and Support Worker at the
Wlingashk Alternative School site,offering students support and guidance from a culturally-
sensitive perspective.Each of these projects is making a significant difference in the lives of
many of the students attending-these programs;
Ready for School is w/ell under way this school year at 46 TVDSB schools.Most schools
have completed the first two offour sessions -the orientation session with all the community
partners and the literacy session.The Day 3 Numeracy sessions are just starting.As we
approach our numeracy session we are noticing that Ready for School attendance at
sessions is close to the number of JK registrations at many of the participating schools.
Session 4 when the children visit the JK classroom will run throughout May and June;
Aboriginal Self-Identification
Several meetings have been held with the Aboriginal Self-Identification Committee to develop
the .procedure for Aboriginal students to self-identify.Revisions have been made to the
student registration form to include a section for self-identification.In addition,the Student
Information Sheet to be distributed to all Thames Valley students in 2008 September aiso
allows existing students to self-identify.A brochure on Aboriginal Self-Identification will
accompany the Student Information Sheet;
CODE Aboricinal Project Update
A one day Professional Development workshop on 2008 May 16 entitled 'Walking the Path
to Educational Success for Aboriginal Students'has been offered to selected schools based
on their enrolment of Aboriginal students.The workshop will be held at Althouse College
Faculty of Education,UWO from 8:30 a.m -3:30 p.m.Trustees are invited to attend;
- ' A questionnaire has been distributed to schools for the purposes of gaining detailed
information about the resources that are needed in schools to support Aboriginal learners.
In addition,selected schools have been allocated a per pupil amount for the purchase of
resources;
Each of the three First Nations communities,along with the N'Amerind Friendship Centre
were provided with funds to hold meetings with parents with a focus on transitions as well as
self-identification;
Exec.Supt.Elliott reported that new Aboriginal Self-Identification registration forms are to
be ready for 2008 September Aboriginial intended to identify First Nations students living on
and off the Reserve)and noted the many partnerships involved in this process;
Exec,Supt.Elliott advised that on 2008 May 02 the TVDSB will be hosting student voices
session regarding the use of technology.Two students have been selected from every
secondary school to participate in this session to be held at the Education Centre from 1:00
p.m.to 3:00 p.m.and Trustees were invited to attend.
Business Services
Exec. Supt. B.Greene reported on the delay of the opening of the Mitchell Hepburn P.S.
because of severe weather conditions experienced this past winter.It is planned that the
project will be substantially completed by2008 October 10 withthe expected occupancy of
the school for staff and students on 2008 October 14th.Administration currently is
developing a plan to temporarily accommodate the students of Mitchell Hepburn until the
school is ready for occupancy;
2008 April 22...20
13.REPORTS FROM THE ADMINISTRATION -cont'd
f.DEPARTMENTAL UPDATES-cont'd
.Business Services -Transportation announcement -cont'd
Facility Services Projects and IVlaintenance update included tine Capital Projects at: Mitchell
Hepburn P.S..Medway High School Renovation &Additions;Princess Anne French
Immersion P.S.Addition;Northbrea P.S.Best Start Addition;School Renewal/Good Places
to Learn Project;and relocation of portables during 2008 July;
Financial Services isworking together withInformation Technology and Purchasing Services
to installthe next version of BAS2000. This next version will allowforthe required reporting
of fixed assets utilizing WorkTech's Fixed Asset Module;
Exec.Supt.Greene reported that the Ministry of Transportation (MTO)issued a press
release on 2008 April 14, re "Ontario School Buses Get Top Grades."The Ministry of
Transportatlon conducted a two-week safety blitz between March 17 - 28 and 94%ofschool
buses tested met or exceeded Ontario's tough safety standards.
Inthe Thames ValleyDistrict,the Western Ontario School Bus Association reported that the
bus operators had over 200 buses inspected with similar results at the provincial level.
TVDSB bus operators advise that the MTO has a permanent ongoing school bus inspection
program In place and operators have a comprehensive program of Inspections and servicing
schedules that compliment the daily circle check inspection done each day by drivers and
staff.
-Exec.Supt.Greene in his capacity as President of Ontario Association of School Business
Officials (OASBO)for 2007-08,announced that the annual conference is to be held in
London on 2008 May7 - 9 at the London Convention Centre.This year's theme "Embracing
Change and Sharing Success""Englober le changement Partager la r6ussite"sets the stage
for an excellent program which includes workshops,superb keynote speakers and an
educational industry trade show that will display the latest in technology, products and
services.
Director's Services
Directorof Education Bill Tucker visitedArthurFord P.S.as part ofthe Schools on the Move
initiative.Healso visitedGlenCairnP.S. forthe official launch ofthe Sustainable Strategies
Resources for safe schools.While at both schools,Mr.Tucker visited classrooms and met
with students and staff;
Director Tucker attended the following meetings and events;Council of Director's of
Education Annual Spring Conference;Staff Development Meeting for Presidents and
Executive members of Support Staff groups;Oxford County Council Meeting; Student
Advisory Council Meeting;Variety Is;ElementarySchools Dance Festival;Thames Valley
Education Foundation;Trustee Governance Workshop and the Thames Valley Home and
School Executive Meeting;
- Director Tucker was the keynote luncheon speaker at the 2008 Leadership Conference for
school administrators and managers.His address focused on the Foundation principle
"Integrity";
John Davidson and Rick Moss from Jesse's Journey Foundation met with the Director to
discuss Thames Valley's involvement Intheir upcoming fundraising day;
2008 April 22...21
13.REPORTS FROM THE ADMINISTRATION -cont'd
f.DEPARTMENTAL UPDATES -cont'd
Director's Services -cont'd
Bob Adams,newly-appointed CEO of United Way,and Barbara Patterson,Account
Representative,met with the Director to discuss Thames Valley's support and the 2009
United Way Campaign;
-The Director advised that he has concluded his Entry Plan meetings with trustees,chief
executive officers,employee groups,managers,community representatives and staff. He
also met with the Chiefs of Police from London,Oxford. Elgin and Middlesex to discuss
common opportunities and areas of mutual concern;
Over the past year,the Supervisor-Corporate Services has been working with OASBO and
the University of Guelph to develop a certification course for Freedom of Information (FOI)
and Records Information Management (RIM)practitioners.The program is designed to
provide a comprehensive overview ofall aspects of FOI and RIMincluding an understanding
of the legislation affecting access and privacy and its implementation as well as providing a
basis for managing an effective FOI/RIM program;
The program is open to anyone working with or interested In the Municipal Freedom of
Information and Protection or Privacy Act and the Freedom of Information and Protection of
Privacy Act including education,health,municipality,college and university staff.Upon
completion of each course,participants are required to write a 3-hour examination in order
to qualify for accreditation.The program is an option for completing the Business diploma;
Thefirst course ofthe four-year program Is scheduled for2008July21-25 and will focus on
the fundamentals of access,privacy and records information management;
-•The Supervisor-Corporate Services has participated over the past year on a provincial task
force created to develop consistent privacy practices and resources to support Ontario school
boards.Three work groups were established to address access and privacy,records
information management and privacy impact assessments with representation from across
the province on each work group;
The Supervisor-Corporate Services participated on the Privacy/Security Standards and
Guidelines provincial Privacy Information ManagementTask force workgroup which focussed
on legal,ethical and operational issues related to information access,privacy protection and
systems security such as privacy breach protocols,confidentiality agreements and clauses
withthird party vendors.A Privacy Standard and supporting materials have been developed
to provide for the security of personal information and the right of privacy with respect to
personal Information that is collected,used,disclosed and retained ina school system.The
10 commitments are based on recognized fair information principles;
Presentations by the workgroups have been made to CODE,the Ministry of Education and
the Information Privacy Commission.The official launch of the deliverables Is slated for 2008
September.Over the coming year,training materials will be developed to support
implementation of the various guidelines and the Privacy Standard.
Staff Development Update included:NewTeacher Induction Program:NTIP Mentor Matches,
NTIP Mentor Training Part IV;NTIP Specialized Instructional Coaching;NTIP Steering
Committee;Leadership:Leading Lesson Study:The 7 Habits of Highly Effective People;
Administrative Mentoring Prograrn;Strategic Plan;Teacher Learning and Leadership
Program;Self-directed Professional Learning;Support Staff Professional development and
Training;Professional Reading program;and the 2008 Leadership Conference.
2008 April 22...22
13.REPORTS FROM THE ADMINISTRATION -cont'd
f.DEPARTMENTAL UPDATES -cont'd
Director's Services -cont'd
Public Affairs and Community Relations update included plans for the 2008 Education Week
celebration April 28 - May 02.Manager Dennett highlighted the key events during the
Education week that included: A Week in the Lifeof the Valley student photographic project;
The Board's 12-page newspaper:LINKS, A Report to the Community;Information re
accessing the website links to schools across the system that open doors during Education
Weekto welcome visitors;andthe Award of Distinction ceremony to be^held on2008 May
01 at the Education Centre;
Mr.Dennett advised that Rogers TV will broadcast a special half-hour program "Achieving
Together"on stations in London,Woodstock,Tillsonburg, St.Thomas and Strathroy.The
show is produced by the TVDSB Public Affairs and Community Relations alohg with Rogers
TV Cable 13.
Human Resource Services
Disability Management staff are working with approximately 72 staff members ina return to
work programs as a result of non-occupational and occupational illnesses and Injuries;! 3.
For the month of 2008 April,the Thames ValleyDistrictSchool Council (TVDSC)activities
included the following:
TVDSC Chairperson Brenda Hopkins continued to send email communication to Thames
Valley School Councils during April related to:
Topics of Discussion for School Councils;
Parent Involvement Funds -Base Mobilization Grant;
Annual School Council Report Reminder of Responsibility; "
Helpful Website Links;
Events of Interest.
TVDSC meetings are held at the Thames Valley Education Centre in the Oxford Room.
Theagendaforthe2008 April 24 meeting at7:00p.m.Ispostedonthe TVDSB website.
Chairperson Hopkinscontinues toattend school council meetings toprovide assistance
and support to the councils.
- Elementary' staffing is underway.All schools have been allotted the teaching staff
complement and classroom organizationshave been completed.. Inthe comingtwomonths,
internal transfers of teachers will be takingplace. Staffingof Mitchell Hepburn InSt Thomas
has also been completed;
Atotal of912 Occasional Teachers took part inthe Professional Development Dayheld on
2008 April 18. In addition to the mandated WHMIS and Violence Awareness Training,
participants were also offered workshops dealing with SmartBoards,Assessment,Core
French Teaching and Quality Daily Physical Activity.Thiswas the second of two paid P.D.
days that Occasional Teachers are afforded through the collective agreement;
- HRstaff are reviewing secondary teacher staffing needs fornext year.Schools have received
next year's allocations and are Identifying staffing requirements.An in-service was
completed for members from the In-School Staffing committees on critical dates and
procedures to follow fornext year's staffing needs.The in-servicewas attended byabout 74
staff and administrators.
There are currently977 secondary occasional teachers on the list of which approximately
22%(215)are retirees."
2008 April 22...23
REPORTS FROM THE ADMINISTRATION -cont'd
f.DEPARTMENTAL UPDATES-cont'd
Human Resource Services -cont'd
Exec. Supt.Sereda commented on the accomplishments of the Thames Valley Parent
Involvement Committee (TVPIC).Arlene Morell,Chair of the Thames Valley Parent
Involvement Committee,distributed copies of the Annual Report and indicated that each
school receives $500 noting that the process in place to utilize what kinds of things the
money can be used for by Thames ValleySchool Parent Groups.
14.REPORTS OF COMMITTEES
a.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING 2008 April 08
Members Present
G.McGahey,Chippewas of the Thames
M. Elijah,Oneida of the Thames
J.Bennett,Trustee
Administration and Others
P. Cornelius, Native Counsellor,A.E.Duffield P. Sydor, Vice Principal,Saunders S.S.
P.S.B.Tichenoff,Principal.A.E.Duffield P.S.
S. McCombe, Principal,M.B.McEachren C.Lahgille,N'Amerind Friendship Centre
P.S.(-3:06)L.Elliott,Executive Superintendent
B. Miskiman, Principal,Thames S.S.C.Graves,Program Services
T. Sillaby-Ramsey, NativeCounsellor,H.B.M.Henry,Corporate Services
Beat S.S.
T.Smith,Westminster Central P.S.
E.Good,Program Services
Regrets:
M.Hendrick,Trustee,Chair
L.Brown,V.P.,H.B.Beal S.S.
J.Antone,Native Counsellor,Saunders S.S.
Absent:
A.Collar,Munsee-Delaware
S.Albert-Ninham,Chippewas of the Thames
R.Doxtator,Oneida of the Thames
K.Hopkins,Oneida on The Thames
S.Boddaert,Learning Coordinator
T.Grant,Trustee
T.Summers,Fanshawe Student
V. Hopkins,Counsellor,Thames S.S.
1.CALL TO ORDER
The meeting was not held because of a lack of quorum.
M.Hendrick,
Chairperson
2008 April 22...24
14.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE BUDGET ADVISORY COMMITTEE 2008 April 14
2:00 p.m.-4:03 p.m.
MEMBERS PRESENT ADMINISTRATION AND OTHERS
F.Exiey
T.Grant
8.Peters
T.Roberts (Chair)
R.Ttsdale
Trustee Visitor:J.Bennett
K.Dalton
C.Dennett
B.Greene
S.Macey
K.Meeson
B.Tucker
J.Berkin
1.APPROVAL OF AGENDA
The agenda was approved on motion.
2.CONFLICTS OF INTEREST
None declared.
3.EDUCATION FUNDING FOR 2008-09 •
Executive Superintendent B. Greene provided highlights of the education funding
announcement for 2008-09.He discussed the labour framework and noted there will be no
impact on the 2008-09 Budget as both the August 31 grid Increase and preparation time
increase are included inthe funding announcement.He provided details of an Increase in
ESLfundingand estimated that the Program Enhancement grant will increase to $1.7M for
2008-09.He responded to trustees'questions.
4.BUDGET ISSUE SHEETS
Exec. Supt. Greene distributed the following three Multi-Year Preliminary Budget Review
sheets submitted by the Budget Development Group:
Moving Suoervlsorv Officers into CEC Central/Close CEC South
Director Tucker provided a description ofthe issue and responded to trustees'questions.
The following motion was moved and carried:
That the Multi-Year Preliminary Budget Review issue "Moving Supervisory Officers into
CEC Central/Close CEC South" be presented to the Board on April 22,2008 forfurther
discussion and consideration.
Cost of New Schools and Additiohs
Exec.Supt.K.Dalton provided a description ofthe issueand its relationship tothe Ministry
of Education's Capital Liquidity Template that boards are required to submit.She described
the need for a Capital Project Reserve fund to support the Accommodation Review
Committee process and responded to questions from trustees.
The following motion was moved and carried:
That the Multi-Year Preliminary .Budget Review issue "Cost of New Schools and
Additions"be presented to the Board on April 22,2008 for further discussion and
consideration.
2008 April 22...25
14.REPORTS OF COMMITTEES-cont'd
b.REPORT OF THE BUDGET ADVISORY COMMITTEE -cont'd
4.BUDGET ISSUE SHEETS-cont'd
Surplus Space
Exec. Supt.Dalton described the proposal designed to assist with payment of the Boards'
multi-year capital plan as detailed in the Annual Accommodation Reports.She responded
to questions from trustees and providedfurtherdetails ofcapitalfundingand the Ministry of
Education Capital Liquidity Template requirements.
The following motion was moved and carried:
That the Multi-Year Preliminary Budget Review issue "Surplus Space"be presented to
the Board on April22,2008 for further discussion and consideration.
5.OTHER BUSINESS
Exec. Supt.Greene distributed a draft budget calendar.Discussion and revisions followed.
The following motion was moved and carried:
That the Budget calendar be approved as revised.
6.NEXT MEETING
The next meeting was scheduled for Monday,April 28 at 1:00 p.m.
7.ADJOURNMENT
A motion to adjourn was moved and carried at 4:03 p.m.
RECOMMENDATIONS:
1.That the Multi-Year Preliminary Budget Review issue "Moving Supervisory Officers Into CEC
Central/Close CEC South"be presented to the Board on 2008 April 22 for further discussion
and consideration.
2.That the Multi-Year Preliminary Budget Review Issue "Cost of New Schools and Additions"
be presented to the Board on 2008 April22 for further discussion and consideration.
3.That the Multi-Year Preliminary Budget Review issue "Surplus Space"be presented to the
Board on 2008 April 22 for further discussion and consideration.
4.That the 2008-09 Budget calendar be approved.
T.ROBERTS,
Chairperson
The Multi-Year Preliminary Budget Review sheets related to Surplus Space;Cost ofNew Schools
and Additions;and Moving Supervisory Officers Into CEC Central,were distributed and the
proposed efficiencies discussed.Exec. Supt.Greene explained that the review sheets are
intended as information onlyto ensure that trustees are aware ofall the budget Issues priorto the
presentation of the 2008-09 Preliminary Budget.Multi-Year Budget sheets will come to the
Trustees for discussion and no action is required at this time.
Recommendations 1, 2 and 3 were adopted on motion of T.Roberts,seconded by J.Stewart.
Recommendation 4 was adopted on motion of T.Roberts,seconded by R.Tisdale.
2008 April 22...2S
14.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE AUDIT COMMITTEE
MEMBERS PRESENT
T.Grant R.Robertson
J.Stewart (Chair)T.van Pinxteren
R.Tisdale
Trustee Visitor:S.Peters
2008 April 15
3:00 p.m.-4:02 p.m.
ADMINISTRATION AND OTHERS
B.Greene
D.Gurnham
8.Lentz
K.Meeson
B.Tucker
J.Berkin
1.APPROVAL OF AGENDA -The agenda was approved by motion.
2.CONFLICTS OF INTEREST -none declared.
3.OVERVIEW -AUDIT COMMITTEE
-INTRODUCTION -COMMUNITY REPRESENTATIVES
Exec.Supt.B.Greene gave a brief overview of the Committee's history and new community
representatives Rick Robertson and Tiny van Pinxteren were welcomed.
4.MULTI-YEAR INTERNAL AUDIT PLAN PROPOSAL
Board Auditor D.Gurnham and S.Lentzfrom Deloitte distributed the document InternalAudit
Plan -April 15,2008.Mr.Gurnham provided information on the background surrounding the
model presented.He described the Internal Audit role and outlined the plan to develop the
next three years*mandate.
S.Lentz described the areas of focus in establishing the internal audit plan.She noted the
three types of risk facing the Board;financial risk,business risk and reputation risk.Fees for
developing the three-year Internal Audit plan were estimated at $7,600.Exec.Supt.Greene
noted the budget recommendation to hire an individual to perform the school audits and
reported on the history of the internal audit function.D.Gurnham and S.Lentz responded
to questions from the Committee and clarified the process.The Internal Audit Plan will be
presented to Executive Council in June.
5.MONTHLY FINANCIAL STATEMENTS -2008 MARCH 31
Manager K.Meeson distributed the monthly financial statements.She described future plans
to provide an in depth review of each department.'She proceeded to highlight the high level
summaries and detailed supporting ledger.Ms.Meeson provided a brief description of the
account structure and Ministry reporting dates.
6.OTHER BUSINESS
D.Gurnham responded to questions from the Committee regarding the qualification on the
annual financial statements due to PSAB.
7.NEXT MEETING
The next meeting was scheduled for 2008 May 20 with the time changed to 2:00 p.m.
J
8.ADJOURNMENT
A motion to adjourn was moved and carried at 4:02 p.m.
2008 April 22...27
14.REPORTS OF COMMITTEES-cont'd
c.REPORT OF THE AUDIT COMMITTEE -cont'd
RECOMMENDATIONS:none
J.STEWART,
'Chairperson
d.REPORT OF THE CHAIRS'COMMITTEE 2008 April 16
9:00 a.m.-11:45 a.m.
MEMBERS ADMINISTRATION AND OTHERS
J.Bennett P.Sattler (Chair)B.Tucker S.Christie
G.Hart ,J.Stewart
1.APPROVAL OF AGENDA -The agenda was approved.
2.CONFLICTS OF INTEREST -none declared
3.REVIEW OF 2008 APRIL 22 BOARD AGENDA
The agendas for the in-camera and public Board meetings of 2008 April22 were discussed
and updated.
4.CORRESPONDENCE
A letter to the Minister of Education &Minister of Municipal Affairs and Housing from the
Waterloo Region DSB regarding the cost of school site acquisitions and a letter from the
Minister of Education regarding an early school start at Montcalm Secondary School were
included in the trustees'information package.
A letter from the Annandale School Council seeking approval to participate as a pilotlocation
for the return of specialty programs was added to the April 22 Board agenda under
"Communications".
5.MP MEETING
Discussion surrounded the scheduling of a meeting with the area MPs.It was agreed to try
to schedule a meeting the first Friday in September.
6.EDUCATION WEEK INITIATIVE
R.Princis joined the meeting to update the Committee on plans for the lO''^anniversary
celebration ofthe Thames ValleyDistrictSchool Board centred around the theme "ADayin
the Lifeof the Valley".She indicated that students will be photographing activities taken at
their schools for inclusion in a bound commemorative book to be available for purchase in
September,it is anticipated that all schools and their communities will participate inthe
initiative.
Ms.Princis distributed a resource package prepared to assist school photographers intaking
effectivepictures notingthat steps are inplace to ensure that consent has been obtained for
all students depicted in the book.She noted a number of corporate sponsors who have
offered to support this initiative.
A formal presentation will be made tothe Board atthe April 22 Board meeting and a display
will be created in the Atrium of the Education Centre for the Education Week kick-off on April
21.
2008 April 22...28
14.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE CHAIRS'COMMITTEE -cont'd
7.ACCOMMODATION REVIEW COMMITTEE (ARC) PHASE 1 PRESENTATIONS TO
BOARD
The schedule of public input and Senior Administration responses to the completed Phase
1 Accommodation Review Committees was discussed.It was agreed that, In accordance
with Board Bylaws,solicited public input may be received at either the first or second Board
meeting of the month prior to Board consideration of the ARC recommendations.If
necessary,a special Input meeting may be scheduled.
It was agreed to schedule a trustee in-service to discuss the ARC process on May6 from
4:30-6:00 p.m. The Director, Exec. Supt.K.Dalton and Manager K.Bushell will be asked
to attend.
8.RESPONSE TO THAMES VALLEY DISTRICT SCHOOL COUNCIL (TVDSC)
RECOMMENDATION TO THE BOARD
Chair Sattler Indicated that, by Board motion, the Board is to respond to the following
recommendation from theThames ValleyDistrictSchool Council In its annual report of2008
January 8 by the end of 2008 May;
That the TVDSB create a more formal method ofensuring that each Thames Valley
school has an effective school council established.The TVDSC continues to receive
requests for assistance from school councilor parents ofa school community In
establishing a school council each year, holding elections by the required deadline,
meeting expectations of number of parent members or meetings,etc. The TVDSC
requests that the TVDSB institute a requirement for each school to submit a "Certification
of Establishmenr to the superintendent byan predetermined deadline each year. A
sample of a form already used by the Alberta School Council Association has been
Included in this report.
It was agreed that a draft response will be prepared for trustees*consideration.
9.COMMUNICATIONS DURING NEGOTIATIONS (IN CAMERA)
The Committee moved in camera to discuss negotiationmatters.Following the discussion,
the committee reconvened In public session.
10.OTHER BUSINESS
a. AppointmentofOPSBA Voting Delegates to AnnualGeneral Meeting
Chair Sattler indicated that OPSBA has requested the names of the two trustees who
hold the positions of voting delegate and alternate delegate for the Annual General
Meeting and Regional Council meetings as well as the names of the two trustees who
have been appointed as Director and Alternate Director to serve on the OPSBA Board
of Directors for the June 2008-June,2009 term.
The following motion was moved and carried:
That BoardChairPeggySattler be appointedthe voting delegate forthe OPSBA
Annual General Meeting 2008 and Past Chair Graham Hart as the alternate.
2008 April 22...29
14.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE CHAIRS'COMMITTEE -cont'd
10.OTHER BUSINESS -cont'd
b.Early Learning Initiative
Chair Sattler distributed Information from OPSBA regarding a request for input on the
government's initiativeon full-time Early Learning.It is looking for information on capital,
staffing,community partnerships and program.
At the April22 Board meeting,trustees will be Invited to provide any additional input to
the response prepared by Director Tucker.The draft response will be included in the
trustees'information package along with the OPSBA email Inthis regard.
11.DATE AND TIME OF NEXT MEETING
Future meetings were scheduled for 9:00 a.m.on the following dates:
• May 7.21;
•June 4,18.
12.ADJOURNMENT
The meeting adjourned at 11:45 a.m.by motion.
RECOMMENDATION:
That Board Chair Peggy Sattler be appointed the voting delegate for the OPSBA Annual General
Meeting 2008 and Past Chair Graham Hart as'the alternate.
P.SATTLER.
Chairperson
Recommendation 1 was adopted on motion of J. Bennett,seconded byT.Roberts.
Itwas agreed toholda special Trustee/Administration In-service on 2008 May06 from 7:00-10:00.
p.m.to discuss negotiation communication with unions.Director Tucker described the
background of Gary Furlong,the recommended presenter for the session.
Chair Sattler advised that the 2008 May23 meeting with area MPPs has been cancelled noting
that It may be necessary to wait until 2008 September to reschedule.
e.REPORT OF THE COMMITTEE OF THE WHOLE • IN CAMERA 2008 April 22
MEMBERS PRESENT
J.Stewart(Chair)P.Jaffe
J.Bennett
S.Doub
F.Exiey
T.Grant
M.Hendrick
K.Patterson
S.Peters
S.Polhlll
T.Roberts
ADMINISTRATION AND OTHERS
B.Tucker V.Nielsen
B.Greene B.Wagner
K.Dalton K.Wilkinson
L.Elliott C.Dennett
M.Sereda S.Pullam
C.BourbonnaiS'MacDonald
L.Griffith-Jones
S.Hughes
M.Moynihan
Regrets:P.Sattler,G. Hart, J. Rowe, R.Tisdale
2008 April 22...30
14.REPORTS OF COMMITTEES-cont'd
e.REPORT OF THE COMMITTEE OF THE WHOLE -IN-CAMERA -cont'd
The Committee met in camera from 5:05 p.m. to 6:15 p.m.
1.•APPROVAL OF AGENDA
The agenda was approved by motion.
2.CONFLICTS OF INTEREST -No conflicts of Interest were declared.
3.Legal and Negotiation matters were discussed.
4.RISE AND REPORT
A motion to rise and report was moved at 6:15 p.m.and carried.
RECOMMENDATIONS:
1.That the TVDSB enter into a three-year contract for the period of2008 September 01 to 2011
August 31 with Ricoh Canada to provide photocopiers and laser printers to all secondary
schools and administrative sites within the TVDSB.
2.That approval be granted to award the contract for Student Response Systems be awarded
to e-instruction for a one-year term with yearly renewals up to three years.
J.STEWART,
Chairperson
Recommendations 1 and 2 were adopted on motion of J.Stewart,seconded by F.Exiey.
15.COMMUNICATIONS
a.CHAIR'S SUMMARY REPORT
Chair Sattler advised trustees that during 2008 March and April she attended the following
meetings and events:
IWD Breakfast;
OSSTF President's Dinner;
Budget Webcast;
Environment Advisory Committee;
Ontario Undergraduate Students'Alliance Partners In Education;
Thames Valley Education Foundation;
London #1 ARC;
Board Governance Workshop;
OPSBA Western Regional Council;
Thames Valley District School Council Executive Meeting;
OSSTF McTavlsh Awards;
Student Trustee Election.
b.ONTARIO PUBLIC SCHOOL BOARDS'ASSOCIATION
Chair Sattler advised that the OPSBA Board of Directors'meeting is scheduled for 2008 April
25 and 26 at the Metropolitan Hotel in Toronto and that Trustees Hart and Roberts will be
attending.She noted that the agenda will be forwarded electronically to trustees and asked
that any comments/concerns regarding the discussion items be submitted to either Trustee
Hart or Trustee Roberts within the next two days.
2008 April 22...31
15.COMMUNICATIONS-cont'd
b.ONTARIO PUBLIC SCHOOL BOARDS'ASSOCIATION -cont'd
Chair Sattler advised that OPSBA has been invitedto provideinputintothe governance ofearly
learning initiativesin areas related to capital planning, community partnerships,staffingand
program.Director Tucker commented that he has spoken with Dr.Charles Pascal regarding
this initiative. Exec. Supt. B.Greene advised that a submission on capital issues related tothis
initiative has been submitted on behalf of TVDSB.
Trustees asked ifalltheir concerns had been covered by Exec.Supt.Greene's submission and
Director Tucker's comments to Dr.Pascal.It was noted that Dr.Pascal will be communicating
with OPSBA and that there will be opportunities in the future for input as the initiative evolves.
c.ANNANDALE SCHOOL RE PILOT PROPOSAL
A copy of a letter from Tracey Rutherford,Annandale School Council Chair to Minister of
Education Wynne,has been received.Ms.Rutherford advised that the School Council strongly
supports that the Ministry restore the Integrated Art and Technology speciality programs to
•Annandale School and that the school be designated as a pilot location.Trustee Stewart
requested that the letter be referred to the Administration for consideration and a report brought
back to a subsequent Board meeting.
d.NATIVE ADVISORY COMMITTEE APPOINTMENT
A letter from the Munsee-Delaware Nation Chief and Council,including a resolution appointing
Candy Thomas as their representative on the Board's Native Advisory Committee has been
received.The following motion was moved by J.Bennett,seconded by J.Stewart and carried:
That Candy Thomas be appointed the representative for Munsee-Delaware Nation,
replacing Angela Collar on the Board's Native Advisory Committee,effective 2008 April 09.
16.NOTICE OF MOTION -none
17.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -none
18.ADDITIONAL ITEMS
19.QUESTIONS/COMMENTS BY MEMBERS
Trustee Stewart advised that the Oxford 4 Accommodation Review Committee (ARC)met at Norwich
DHS for public input on 2008 April 21.The Oxford Study Area 4 has submitted the following
additional recommendation requesting a response from the Senior Administration:
That the Senior Administration produce a comparative analysis,between the re-boundary
Norwich District High School proposal (Township of Norwich proposal)and the closure of
Norwich District HighSchool proposal (senior administration proposal)including operating
costs,transportation costs,facility enhancements with costs,and programming costs that
wouid be necessary.A template Isto be populated reflecting the re-boundaries ofthe ARC
and be attached to the ARC's final report when it comes to the Board with the senior
administration report.
DirectorTucker responded that ifthe ARC'S request is within the mandate,the Administration will
comply.Henotedthat timelineshave been established forARC Phase 1 and that the matter will be
taken under advisement.Exec. Supt. Dalton asked Trustee Stewart forfurther clarificationnotingthat
this request is extremely involved requiring that several staff members do research as well as a
financial and transportationcomponent. She will contact Trustee Stewart regardingthe matterand
the feasibility ofhavinga response readyforthe 2008 May 13 Boardmeeting.
2008 April 22...32
19.QUESTIONS/COMMENTS BY MEMBERS -cont'd
Clarification was requested in response to the Minority Report for London Study Area 1 regarding the
Corporation forthe Cityof London forecast ofan increase of 83,000 inthe City'spopulation between
2006 and 2031. Exec. Supt. Dalton advised that she will ask Planning OfficerG.Owens to speak to
this issue at a subsequent meeting as it relates to the provision of land development.
20.ADJOURNMENT
The meeting adjourned at 10:50 p.m., on motion of T.Grant seconded by R.Tisdale.
CONFIRMED:
Chairperson
r >
2008 April 22...33
^SUMMARY OF APPROVED RECOMMENDATIONS OF 2008 APRIL 22
That Recommendations 1,2, 3, 4, 5 and 6 of the Senior Administrative response to the London 1
ARC be deferred to the 2008 June 24 Board meeting for consideration.
That the London 1 Accommodation Review Committee be disbanded.
That Recommendations 1,2 and 3 ofthe Senior Administration response to the Middlesex2 ARCbe
deferred to the 2008 June 24 Board meeting for consideration.
That a design committee be appointed to provide Input to the new Lucan school and commence Its
work Immediately following the Board's receipt of this report of 2008 April 22, not withstanding the
final vote of the Board.
That a design committee be appointed to provide input to the new Thorndale school and commence
itsworkImmediately following the Board's receipt ofthis reportof2008 April 22, notwithstandingthe
final vote of the Board.
That the Middlesex 2 Accommodation Review Committee be disbanded.
That Board Chair Peggy Sattler be appointed the voting delegate for the OPSBA Annual General
Meeting 2008 and Past Chair Graham Hart as the alternate.
That the TVDSB enter Intoa three-year contract forthe periodof2008 September 01 to 2011 August
31 with Ricoh Canada to provide photocopiers and laser printers to all secondary schools and
administrative sites within the TVDSB.
- That approval be granted to award the contract for Student Response Systems be awarded to e-
Instructlon for a one-year term with yearly renewals up to three years.
ThatCandy Thomas be appointed the representative forMunsee-Delaware Nation,replacingAngela
Collar on the Board's Native Advisory Committee,effective 2008 April 09.
That the Multi-Year Preliminary Budget Review Issue "Moving Supervisory Officers into CEC
Central/Close CEC South" be presented to the Board on 2008 April 22 for further discussion and
consideration.
That the Multi-Year Preliminary Budget Review Issue "Cost of New Schools and Additions"be
presented to the Board on 2008 April 22 for further discussion and consideration.
That the Multi-YearPreliminary Budget Review issue "Surplus Space"be presented to the Board on
2008 April 22 for further discussion and consideration.
That the 2008-09 Budget calendar be approved.
/•'
THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR BOARD MEETING,PUBLIC SESSION
2008 MAY 13,7:00 P.M.
BOARD ROOM,EDUCATION CENTRE
AGENDA
V-verbal
M -material
1.CALL TO ORDER V
2.O CANADA V
3.SPECIAL MUSICAL PRESENTATION -Wilton Grove Public School Band,London V
4.APPROVAL OF AGENDA M
5.OFFICIAL RECORD M
6.RECOGNITIONS -none
7.CONFLICTS OF INTEREST V
8.CHAIR'S ANNOUNCEMENTS V
9.DIRECTOR'S ANNOUNCEMENTS V
10.PRESENTATIONS
a.Public Input re London 1,Oxford 2 and Elgin 1 Accommodation Review
Committees M
11.MINUTES OF THE 2008 APRIL 22 REGULAR BOARD MEETING
a.Confirmation of Minutes M
b.Business Arising from the Minutes
12.STUDENT TRUSTEES'UPDATE V
13.GLENDALE HIGH SCHOOL CONSTRUCTION PROJECT DEFERRED MOTION M
14.REPORTS FROM THE ADMINISTRATION
a.Administrative Response to the Middlesex 1 Accommodation Review
Committee (ARC)Report (Caradoc Central,Caradoc North,Caradoc South,M
Ekcoe Central,Metcalfe Central Public Schools)
b.Report of Middlesex 1 ARC Minority Recommendation - M.Bedford M
c. Minority Report Middlesex 1 ARC - C.McFadden,S.Paisley M
d.Additional Information Requested -Senior Administrative Response to the
Oxford 2 ARC Drumbo Central and Princeton Central Public Schools V
e.Automated External Deflbrillators M
15.REPORTS OF COMMITTEES
a.Environmental Advisory Committee Annual Report M
^b.Policy Working Committee,2008 April 22 M
c.Trustee Professional Development Committee,2008 April 22 M
d.Budget Advisory Committee,2008 April 28 M
e.Chairs'Committee,2008 May 07 M
f.Special Education Advisory Committee,2008 April 01 M
g.Committee of the Whole,In Camera,2008 May 13 V
16.COMMUNICATIONS
a.Ontario Public School Boards'Association -Update V
b.Alliance of Canadian Cinema,Television and Radio Artists (ACTRA)M
c.Township of South-West Oxford Draft Resolution M
17.NOTICE OF MOTION
18.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -none
19.ADDITIONAL ITEMS
20.QUESTIONS/COMMENTS BY MEMBERS
21.ADJOURNMENT