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4/8/2008 - Regular Board Meetingr THAMES VALLEY DISTRICT SCHOOL BOARD REGULAR BOARD MEETING,PUBLIC SESSION 2008 APRIL 08,7:00 P.M. BOARD ROOM,EDUCATION CENTRE AGENDA V-verbal M -material 1.CALL TO ORDER V 2.O CANADA V 3.SPECIAL MUSICAL PRESENTATION -Lucan Public School Grade 3 Choir,V Lucan 4.APPROVAL OF AGENDA M 5.OFFICIAL RECORD 6.RECOGNITIONS -none 7. .CONFLICTS OF INTEREST V 8.CHAIR'S ANNOUNCEMENTS V 9.DIRECTOR'S ANNOUNCEMENTS V 10.PRESENTATIONS a. London Military Family Resource Centre Certificate Presentation V 11.MINUTES OF THE 2008 MARCH 25 REGULAR BOARD MEETING a.Confirmation of Minutes IVI b.Business Arising from the Minutes 12.STUDENT TRUSTEES'UPDATE V 13.GLENDALE HIGH SCHOOL CONSTRUCTION PROJECT DEFERRED MOTION M 14.REPORTS FROM THE ADMINISTRATION a.Senior Administration Response to the Elgin 1 Accommodation Review M Committee (Elmdale,Myrtle Street,Port Stanley and Scott Street Public Schools b.Senior Administration Response to the Elgin 2 Accommodation Review M Committee)(Wellington Street and Homedale Public Schools) (Material to be faxed prior to meeting) 15.REPORTS OF COMMITTEES a.Special Education Advisory Committee,2008 March 03 M b. SEAC Chair's Report,2008 April 07 V c.Information Committee of the Whole,2008 April 01 M d.Committee of the Whole,In Camera,2008 April 08 V 16.COMMUNICATIONS a.Ontario Public School Boards'Association •Update 17.NOTICE OF MOTION 18.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -none 19.ADDITIONAL ITEMS 20.QUESTIONS/COMMENTS BY MEMBERS 21.ADJOURNMENT THAMES VALLEY DISTRICT SCHOOL BOARD REGULAR MEETING,PUBLIC SESSION 2008 APRIL 08 The Board met In regular session on 2008 April 08 in the Board Room at the Education Centre,meeting In public session at 7:06 p.m. to 8:30 p.m.The following were In attendance: TRUSTEES P.Sattler (Chair)P.Jaffe J.Bennett G.Hart F.Exiey K.Patterson T.Grant S.Peters 8.Polhlll ADMINISTRATION AND OTHERS B.Tucker S.Hughes K.Dalton M.Moynihan L.Elliott V.Nellsen B.Greene M.Smith M.Sereda B.Sonier C.Bourbonnals-MacDonald P.Tufts Regrets:S.Doub,M.Hendrick T.Roberts J.Rowe J.Stewart R.TIsdale B.Wagner K.Wilkinson K.Bushell S.Christie C.Dennett W.Scott 1.CALL TO ORDER Board Chairperson Sattler called the meeting to order at 7:06 p.m. 2./3.O CANADA AND MUSICAL PRESENTATION The appreciation of the Board was extended to the Lucan Public School Grade 3 Choir and Conductor Nancy Grady for leading in the singing of O'Canada and performing two musical selections. 4.APPROVAL OF AGENDA The agenda was approved on motion of J.Stewart,seconded by R.Tisdale. 5.OFFICIAL RECORD •none 6.RECOGNITIONS -none 7.CONFLICTS OF INTEREST -No conflicts of interest were declared. 8.CHAIR'S ANNOUNCEMENTS Chair Sattler advised that Steven Marshall has been appointed the new Deputy Minister of Education effective 2008 March 31. She reported that notification has been received from the Ministry that the regulation governing grants for school boards for the 2008-09 fiscal year has been approved by the Lieutenant Governor in Council. Chair Sattler reminded trustees of the Ontario Public School Boards'Association's Governance workshop to be held on 2008 April 17 and 18 and asked that they contact S.Pullam In the Trustees' Office to confirm attendance. 9.DIRECTOR'S ANNOUNCEMENTS B.Tucker,Director of Education,extended congratulations to the students and organizing committee involved In the performance of 'Variety is"held at the John Labatt Centre on 2008 April02. He noted that this spectacular student performance is indicative of the caliber of the music programs being taught in Thames Valley schools. 2008 April 08...2 9.DIRECTOR'S ANNOUNCEMENTS -cont'd The Director extended congratulations to theA.B.Lucas Secondary School Senior Girls'Hockeyteam as this year's winners of the Ontario Federation ofSchool Athletic Associations'(OFSAA)provincial title. The Director announced that Lord Roberts French Immersion Public School won the Woodfield Community Association Streetscape Improvement Award for 2007.He applauded the team effort displayed by the TVDSB staff,students and the community toward restoration of this historical building and naturalization of the surrounding grounds. Trustees S.Peters and F.Exiey also commended the participants involved in the production of 'Variety Is",an outstanding musical program in celebration of the talents of 25 secondary musical groups from across the District.They noted the John Labatt Centre as an excellent venue for this year's performance with a seating capacity that accommodates a larger audience. 10.PRESENTATIONS a.LONDON MILITARY FAMILY RESOURCE CENTRE CERTIFICATE PRESENTATION Chair Shannon Boyce-Kisslinger,Executive Director Gary Willaert and Corporal George Myatte, London Military Family Resource Centre,were introduced and welcomed.Chair Boyce-Kisslinger presented the Board with a plaque In recognition of Thames Valley's outstanding support of Red Fridays and the YellowRibbon Campaign supporting Canadian Forces deployed in Afghanistan. Board Chair P.Sattler and Manager C.Dennett,Public Affairs and Community Relations, accepted the certificates on behalf ofTVDSB staff and students.A short slide presentation of the schools that participated in the "Support Our Troops"events,was provided.Ms.Kisslinger requested that the Board consider supporting this effort again In the fail of 2008. 11.MINUTES OF THE 2008 MARCH 25 REGULAR BOARD MEETING a.CONFIRMATION OF MINUTES Chair Sattler requested a motion to approve the correction to the 2008 March 25 minutes under item 12.b.,Recommendation 4 and the summary page amending the word to "schooKsV.The minutes,as amended,were adopted on motion of R.Tisdale,seconded by P.Jaffe. Trustee Peters provided further clarification regarding her comment under item 12.b.related to high efficiency initiatives being "incorporated"for all new school construction.She advised that her comments were in reference to "considering"Green Alternative initiatives.K.Bushell, Manager,FacilityServices,clarifiedthat duringthe design process,efficiencies are automatically included in all renovations and new construction projects (e.g.,heating systems,equipment, additional insulations,etc.). b.BUSINESS ARISING FROM MINUTES -none 12.STUDENT TRUSTEES'UPDATE Student Trustee J.Rowe provided an update regarding the Student Advisory Council meeting held on 2008 April 01 noting that Insightful data was received as a result of the Director's Entry Plan Student Survey.He advised that the Student Trustee Elections are scheduled for 2008 April25. A meeting to provide campaign information to student trustee candidates is scheduled for 2008 April 10.Student Trustee Rowe thanked all trustees for their ongoing support. 13.GLENDALE HIGH SCHOOL CONSTRUCTION PROJECT DEFERRED MOTION The following deferred motion was moved by G. Hart,seconded by J.Stewart: "That the Board approve the proposed renovations and program enhancements to Glendale High School to accommodate the Grade 9's from Annandale contingent upon approval offunding from the MinistryofEducation forthe currently estimated $6.6M necessary forcapital renovations.This project is in the context of the overall Capital Plan and contingent upon provincial funding." J 2008 April 08...3 13.GLENDALE HIGH SCHOOL CONSTRUCTION PROJECT DEFERRED MOTION -cont'd Trustee Hart provided the rationale for postponing the Glendale District High School construction project motion to the 2008 May 13 Board meeting noting that the senior administrative response to Oxford 4 ARC has not yet been presented.Manager Bushell commented on the timelines to ensure completion of the Glendale District High School construction project,if approved,for a 2009 September opening. The following motion was moved by G. Hart,seconded by J.Stewart and carried: That the motion related to proposed renovations and program enhancements to Glendale High school be deferred to the 2008 May 13 Board Meeting for consideration. 14.REPORTS FROM THE ADMINISTRATION a.SENIOR ADMINISTRATION RESPONSE TO THE ELGIN 1 ACCOMMODATION REVIEW COMMITTEE (ELMDALE,MYRTLE STREET,PORT STANLEY AND SCOTT STREET PUBLIC SCHOOLS) Exec.Supt.K. Dalton noted that the Elgin 1 Accommodation Review Committee (ARC)has completed its task to review accommodation Issues affecting southwest St.Thomas for Elmdale, Myrtle Street,Port Stanley and Scott Street Public Schools as recommended and approved by the Board at its 2007 April 10 meeting.The ARC completed Its process with a final public input meeting on 2008 March 20 after which the final ARC report was forwarded to the Senior Administration for response. Trustee F.Exiey,in his capacity as Chair of the Elgin 1 Accommodation Review Committee, presented a summary of Its Final Report and introduced the community members on the Committee.He noted that the results of their efforts are very much appreciated and extended thanks to them. Mr.ExIey advised that the recommendations contained in the Elgin 1 ARC report are the result of the efforts of 11 members on the Committee,4 principals and Superintendent K.Wilkinson who met seven times beginning in 2007 June.He explained that,as with most committees,the final decisions were based on much public input both from the speakers who addressed the Committee and correspondence received during deliberations and school surveys.One issue required that an extra meeting be held before finalizing the recommendations.Trustee ExIey highlighted the following rationale for the Elgin 1 ARC recommendations: Recommendation 1 The rationale for recommendation 1 to build a new Junior Kindergarten to Grade 8 school in the southwest part of St.Thomas was quite obvious. Recommendation 2 Elmdale Public School was built in 1920 and has been declared prohibitive-to-repair and is In need of replacement.One main concern that parents have had for many years is the lack of a gymnasium space as well as Grades 7 and 8 students having to access programs at another St.Thomas school location A new facility will allow the students from this school area to be placed In one Junior Kindergarten to Grade 8 school,a procedure that Thames Valley District School Board endeavours to make as its norm. 2008 April 08...4 14.REPORTS FROM THE ADMINISTRATION -cont'd a.SENIOR ADMINISTRATION RESPONSE TO THE ELGIN 1 ACCOMMODATION REVIEW COMMITTEE (ELMDALE,MYRTLE STREET,PORTSTANLEY ANDSCOTT STREET PUBLIC SCHOOLS)-Elgin 1 ARC rationale -cont'd Recommendation 3 Myrtle St. PublicSchool was builtin 1903 and has also been declared Prohibitive-to-Repair. The school enrolment is presently just less than 200 students.Several years ago the former Elgin County Board of Education made some renovations to the school adding an all-purpose room. However,age has not been kindto this school and a three-story buildingwith wooden stairwells,at times,has been a safety concern for some parents.Trustee Exiey emphasized that to close a school of this size always produces mixed feelings.The Myrtle St.School is presently a Junior Kindergarten to Grade 6 facility and a new school will allow for students to be in one school from Junior Kindergarten to Grade 8. Recommendation 4 Changes occurred at French Immersion School over several years as the number of Fl students increased.Since the French Immersion School initially accommodated non- immersion students who lived in the school boundaries as well, a problem occurred when the number of French Immersion students increased required that the entire school be designated French Immersion.Non immersion students were transferred to Scott Street Public School,a location out of the normal area for these students.With the building of the new southwest school,the non inimersion students presently attending Scott Street Public School,that reside south of Talbot St.can now attend the school in their area. The second part of recommendation 4 addresses the students left at Scott Street Public School,once the students from the area south of Talbot St.are relocated.For those Scott Street P.S.,students the hope is that a new Accommodation Review Committee will recommend the closing of another school in the north part of St.Thomas.The addition of two schools in that area (Edward and Lockes)will accommodate the students from Scott Street P.S.,as well as the students from another aging facility that an ARC may wish to close in the north part of the city. If that ARC recommends closing the school and making the additions to Lockes and Edward St.Schools,Scott Street P.S.,could then be closed and the pupils relocated at the renovated sites (noted in the last part of recommendation 4). Recommendation 5 Students presently attending a school out ofthe area are considered in this recommendation. Shaw Valley is a new subdivision in south-west St.Thomas that initially sent students to Elmdale Public School.As the area population grew,students could no longer be accommodated at Elmdale P.S.and were then bussed to Port Stanley Public School.The proximity of the new school being builtin the southwest part of St.Thomas will enable these students to walk to the new school thus eliminating transportation. Recommendation 6 This recommendation Is a summation resulting from recommendations 2 to 5. Recommendation 7 This issue was considered at length and is basically separate from the parts dealing with the southwest school.It does,however,Impact students attending Port Stanley Public School who live outside that school area,an issue similar to that in Shaw Valley. Up until several years ago students in the Lynhurst part of St.Thomas were transported to Southwold Public School a distance ranging up to 5 km. As the Lynhurst area subdivisions grew,elementary students increased with newer students to the Lynhurst area no longer being accommodated at Southwold Public School and being bussed to Port Stanley (a distance ranging up to/more than 16 km). With the Southwold P.S.,population declining there is room for these students (100)from the Lynhurst area attending Port Stanley P.S.to be accommodated at Southwold A - y 2008 April 08...5 r 14.REPORTS FROM THE ADMINISTRATION -cont'd a.SENIOR ADMINISTRATION RESPONSE TO THE ELGIN 1 ACCOMMODATION REVIEW COMMITTEE (ELMDALE, MYRTLE STREET,PORT STANLEY AND SCOTT STREET PUBLIC SCHOOLS)-cont'd Public Scliool.Members expressed concern tliat removing the Shaw/Valley and Lynhurst students from Port Stanley P.S.,w/ould drastically affect the programming at Port Stanley P.S.As a result of administration recommendation to repatriate Lynhurst students to Southwold P.S.,the Committee requested a boundary review for Port Stanley Public School. Administrative Response Exec.Supt.K. Dalton presented the Administrative response to the final report of the Elgin 1 Accommodation Review Committee. It was noted that the Senior Administration supports Recommendations 1 through 6 from the Elgin 1 ARC as reflected in the first six recommendations.Exec.Supt.Dalton explained the rationale for the Administration replacing Recommendation 7,below,of the Elgin 1 ARC's. That a boundary review be done for Port Stanley,Sparta and Southwold before the new south-west school is open to ensure that all students in the affected regions are appropriately accommodated at the same time and that this does not delay the construction of the new south-west school. She advised that it is the recommendation of the Senior Administration that the students of the Lynhurst and Ferndale areas be designated to Southwold Public School.The Lynhurst and Ferndale areas,although contained within the geographic boundary for Southwold Public School, is currently a holding zone designated to Port Stanley Public School.At the time of this area's development,there was not the capacity to accommodate these students at Southwold Public -School.The enrolment patterns of Southwold Public School indicate that it is now possible for these students to be returned to their natural geographic location. During the Elgin 1 ARC process,input from the Lynhurst and Ferndale residents indicated that families were In favour of moving their children to their home school of Southwold Public School. Continuing to bus students from the northwest corner of St.Thomas to Port Stanley when they can be accommodated in their home school is not reasonable.It is the opinion of the Senior •Administration that,due to the information received during the ARC process from Lynhurst and Ferndale residents,this redesignation can be accomplished through a recommendation within this report without involving the communities of Sparta or Southwold (not present at the ARC table during the process)in a boundary study. The motion to establish a Design Committee for the new south-west school immediately is made in an effort to have the design of the potential new school ready in the event that the Trustees decides in favourof the ARC's recommendation to build a new school in south-west St.Thomas. If the Design Committee awaits the final vote of the Trustees (60 days hence),there would be no potential of the design and construction process to be completed for the new school for a 2009 September opening.It is the feeling of the Senior Administration that a two-month delay in beginning the work of the Design Committee Is not worth the delay of one year to open the new school. It was stressed that the work of the Design Committee in no way determines the outcome of the final decision of the Board.The superintendent assigned to the Design Committee would explain that the work of the Committee would be the result of the approval of the ARC's recommendation (to offer the possibility of a 2009 September opening)and that,should the recommendation,be f---defeated,the work of the Committee wouldnot be utilized. Exec. Supt. Dalton explained that Recommendation 9 disbands the ARC as per the Thames ValleyDistrictSchool Board's procedure on "PupilAccommodation and Faciiity Organization". 2008 April 08...6 14.REPORTS FROM THE ADMINISTRATION -cont'd a.SENIOR ADMINISTRATION RESPONSE TO THE ELGIN 1 ACCOMMODATION REVIEW COMMITTEE {ELMDALE,MYRTLE STREET,PORTSTANLEY AND SCOTT STREET PUBLIC SCHOOLS)-cont'd Administrative Response -cont'd Cost/Savings To be determined upon compietion of the design. Funding Sources: Prohibitive to Repair $7,412,303. Proceeds from disposition of Eimdale,Myrtle Street,and Scott Street To Be Determined Public Schools The timelines presented indicated a 2009 September opening for the new school in southwest St.Thomas and the closing of Eimdale and Myrtle Street Public Schools. RECOMMENDATIONS: 1.That a new Junior Kindergarten to Grade 8 elementary school be constructed in southwest St.Thomas at the Parkside Collegiate Institute site. 2.That the students of Eimdale Public School be accommodated at the new southwest elementary school;and that Eimdale Public School at 25 Elm Street,St.Thomas be closed and declared surplus. 3.That the students of Myrtle Street Public School be accommodated at the new south-west elementary school;and,that Myrtle Street Public School at 42 Myrtle Street,St.Thomas be closed and declared surplus. 4.That the students of Scott Street Public School residing south of Talbot Street be accommodated at the new south-west elementary school; That the students of Scott Street Public School residing north of Talbot Street remain at Scott Street Public School untilan addition and renovations are completed at Edward Street and Locke's Public School to accommodate them;and that Scott Street Public School at 50 Scott Street,St.Thomas be closed and declared surplus. 5.That the students of Shaw Valley subdivision be accommodated at the new south-west elementary school. 6.That the school boundary for the new south-west elementary school consists of the current boundaries of Eimdale and Myrtle Street Public Schools,the Scott Street Public School boundary south of Talbot Street and the Shaw Valley subdivision. 7. That the Lynhurstand Ferndale areas nolonger be a designated holding zone to Port Stanley Public School,and that the students be accommodated at their geographic home school of Southwold Public School. 8.That a Design Committee be appointed for the new school and commence its work immediately following the Board's receipt ofthis report of 2008 April08;notwithstanding,the final decision which will be made by the Board at a future meeting. 9.That the Elgin 1 Accommodation Review Committee be disbanded. 2008 April 08...7 14.REPORTS FROM THE ADMINISTRATION -cont'd a.SENIOR ADMINISTRATION RESPONSE TO THE ELGIN 1 ACCOMMODATION REVIEW COMMITTEE(ELMDALE,MYRTLE STREET,PORT STANLEYAND SCOTT STREET PUBLIC SCHOOLS)-cont'd Exec.Supt.Dalton extended appreciation to the ARC Committee members and the personnel of the Thames Valley District School who provided an invaluable resource to the Committee.She noted that the work completed,the time spent,and the careful deliberations of the members contributed to providing the maximum program opportunities for the maximum number of students. The Administration responded to questions.Exec.Supt.Dalton commented on the 60-day notice process contained In the independent procedure "Pupil Accommodation and Facility Organization"as well as the public input to be held on 2008 May 13. The following motion was moved by F.Exiey,seconded by T.Grant and carried: That Recommendations 1,2,3,4,5, 6,and 7 of the Senior Administration response to the Elgin 1 ARC be deferred to the 2008 June 10 Board meeting for consideration. Recommendation 8 was adopted on motion of F.ExIey,seconded byT.Grant.Recommendation 9 was adopted on motion of F.ExIey,seconded by T.Grant. Chair Sattler extended the appreciation of the Board to the Elgin 1 Accommodation Review Committee,thanking community members and Thames Valley staff for their time and effort throughout the process. b.SENIOR ADMINISTRATION RESPONSE TO THE ELGIN 2 ACCOMMODATION REVIEW COMMITTEE (WELLINGTON STREET AND HOMEDALE PUBLIC SCHOOLS) Exec.Supt.Dalton noted that the Elgin 2 Accommodation Review Committee (ARC)has completed its task to review accommodation Issues affecting French Immersion for Homedale and Wellington Street Public Schools as recommended and approved by the Board at its 2007 April 10 meeting.The ARC completed its process witha finalpublic input meeting on 2008 April 03 after which the final report was fon/varded to the Senior Administration for response. Trustee T.Grant,in her capacity as Chair of the Elgin 2 Accommodation Review Committee, provided opening remarks regarding its final report.The input from the Elgin 2 Accommodation Review Committee as summarized in the final report was also provided. Trustee Grant advised that the Elgin2 ARC met six times.She extended thanks to Trustee ExIey for his participation as well as for the administrative support provided by Supts.B.Wagner,C. Bourbonnais-MacDonald and K.Wilkinson,Principals D.Herter,H.Coughlin,and J.Hanbuch, Manager K.Bushell and Assistants J.Parker and C.Bain. During the course of the meetings,the Committee considered,discussed and investigated the benefits,issues,concerns and considerations for the Administrative recommendations.The Committee members informed and consulted with their respective communities before endorsing the Senior Administration's recommendations. T rustee Grant advised that information was sent to all parents of Wellington Street and Homedale Public Schools providing them with information regarding the ARC process and listing the dates and locations of the public input meetings.Information was sent to parents of both school communities requesting feedback on the Senior Administration's recommendations. 2008 April 08...8 14.REPORTS FROM THE ADMINISTRATION-cont'd b.SENIOR ADMINISTRATION RESPONSE TO THE ELGIN 2 ACCOMMODATION REVIEW COMMITTEE (WELLINGTON STREET AND HOMEDALE PUBLIC SCHOOLS)- cont'd Trustee Grants remarks -cont'd The Elgin2 ARC also discussed the possibilityof adjusting the On-the-Ground (DIG)capacity to 470. With the possible introduction offull-time Junior Kindergarten/Senior Kindergarten and expansion of Extended French, the Committee recommended adjusting the OTG during the design process to accommodate the projected enrolment of 470. Administrative Response Exec. Supt. K. Dalton presented the Administrative response to the final report of the Elgin 2 Accommodation Review Comrhittee. Itwas noted that the Senior Administration supports Recommendations 1 through 4 from the Elgin 2 ARC as reflected in the first four recommendations. Exec. Supt. Dalton noted the following changes: a. The ARC's grade specifications in Recommendation 1 has been changed to reflect accurately the current assignment of students to the respective schools; b.The name of the new southeast school in St.Thomas has been identified as Mitchell Hepburn Public School.. The addition of Recommendations 5 and 6 reflect the desire of the community and the Administration to structure English elementary schools as defined in Recommendation 6 in St. Thomas based ona Junior Kindergarten toGrade8 (JK-8)organization overthe nexttwoyears. Schools currently organized as Junior Kindergarten to Grade 6 (JK - 6)schools will retain their students inorder to have an organization of Junior Kindergartento Grade 7 (JK- 7) duringthe 2008-09 school year and JK - 8 the following school year. The motion to immediately establish a Design Committee for the addition to Homedale Public School is made in an effort tohavethe designofthe potential new addition to Homedale ready in the event that the trustees decide in favour of the ARC's recommendation to build a new addition onto Homedale Public School. Itwas notedthat If the DesignCommitteeawaitsthe final voteof Trustees (60 days hence),there wouldbe no potentialforthe design and construction process to be completed for the addition and renovations project for a 2009 September opening.It is the consensus of the Senior Administration thatatwo-monthdelayinbeginningtheworkofthe Design Committee isnot worth the delay of one year in opening the new addition and accommodating all of the Wellington students at the Homedale site. It was also noted that the work of the Design Committee in no way determines the outcome of the final decision of the Board. The Superintendent assigned to the Design Committee would explain that the work of the Committee would be the result of the approval of the ARC's recommendation (to offer the possibility of a 2009 September opening), and that, should the recommendation be defeated,the work of the Committee would not be utilized. Exec. Supt. Dalton explained that Recommendation 8 disbands the ARC as per the Thames Valley District School Board's procedure on "PupilAccommodation and Facility Organization". Cost/Savings To be determined upon completion of the design. Funding Sources: Primary Class Size $740,000 Proceeds from disposition of Wellington Street Public School To Be Determined 2008 April 08...9 14.REPORTS FROM THE ADMINISTRATION -cont'd b.SENIOR ADMINISTRATION RESPONSE TO THE ELGIN 2 ACCOMMODATION REVIEW COMMITTEE (WELLINGTON STREET AND HOMEDALE PUBLIC SCHOOLS)-cont'd The Senior Administration provided the following response and rationale to the list of specific recommendations established by the Elgin 2 ARC. a.Gymnasium with adjacent activity room Aminimum of6,000 square foot gymnasium is required toprovide proper physical education programming.To have the required space for proper scheduling of physical education,an adjacent activity room is also required.This additional space will also benefit the needs of the community. With the potential of expanding to extended Grade 7 and Grade 8 French Immersion in Elgin County, the population of Homedale French Immersion could reasonably be predicted to reach approximately 500 pupils.With this number of students,according to the Board's program standards,it is reasonable to provide a full gymnasium and an activity room. The Senior Administration supported the ARC's enhanced recommendation. Exec.Supt.Dalton advised that Exec.Supt.B.Greene,Business Services,has received notification from the Ministry that Homedale Public School is eligible for a Pupil Pressure Grant because Its OTG capacity of 154 pupils exceeds 100 and,therefore,qualifies for funding in the amount of $2.4M to be used towards the renovations/addition to enhance program and accommodate enrolment. b. Library Resource Centre Homedale requires improved libraryfacilities. Renovation/addition plans must include a Library Resource Centre. Itwould be expected that the Design Committee would rehovate in such a way that the Library Resource Centre would support the projected enrolment of the school.The Senior Administration supported the ARC's recommendation. 0.General Arts Rooms A General Arts Room is required as designated space for Music, Visual Arts,Dance and Drama. The Board's facility standards for program would support the designation of space for a General Arts Room within the design process.The Senior Administration supported the ARC'S recommendation. d.Early Years Space Committee members indicated that itis Important that specialized facilities are available for Early Years. The Board's facility standards for program would support the design and Inclusion of specialized facilities to accommodate early years students.The Senior Administration supported the ARC's recommendation. e.Additional Classroom Space Itis the expectation of the Committee that all students be accommodated within the school building;Plans for additional space should take Into consideration the potential expansion of the French Immersion program. It is the practice of Administration to design and build an addition to support reasonable, sustainable enrolment.The Senior Administration supported the ARC's recommendation. 2008 April 08...10 14.REPORTS FROM THE ADMINISTRATION -cont'd b.SENIOR ADMINISTRATION RESPONSE TO THE ELGIN 2 ACCOMMODATION REVIEW COMMITTEE (WELLINGTON STREET AND HOMEDALE PUBLIC SCHOOLS)- cont'd Administrative Response -cont'd f.Upgrade/modernize tlie facility to make itcomparabletonewschools being built inthe area Committee members stressed the importance ofthe sustainabillty ofthe program to compete with other new school locations. This would be achieved by modernizing the current facility throughout the entire school using renewal funds (i.e.,painting,replacing blackboards, flooring,windows,Building/Fire Code requirements). itis the practiceof Facility Services to deal with necessary renewal needs during a major expansion to a facility.All current building and fire codes must be implemented in the existingschool when an addition of this magnitude is constructed. Senior Administration advised that this is standard practice,therefore not a necessary recommendation. g.Establish a Design Committee Upon acceptance of these recommendations, the Elgin 2 ARC requested that the Board consider both design and safety issues. This request was incorporated intothe Senior Administration's recommendations. h.Establish a Transition Team Committee members have stated that they would like the project to commence as soon as possible. A Transition Team will be formed to examine the timelines ofthe project. Further discussion Involved Transition Team involvement infollowing up with school Administration on implementinga Balanced Day schedule whichcurrentlyis in place at Wellington Street but not at IHomedale. It is standard policy and practice when two school communities are amalgamating to establish a Transition Team tofacilitate the time from decision to implementation.The Senior Administration supported the ARC's recommendation. i.Conduct a Regional Survey in Elgin for Extended French for consideration for 2009 September implementation. Thiswould assist Board personnel to more accurately predictthe enrolment withina potential extended French program. The Senior Administrationsupported the ARC'S recommendation. RECOMMENDATIONS: 1.That the Senior Kindergarten to Grade 5 (SK-5)French Immersion students accommodated at Wellington Street Public School be consolidated with the grades 6, 7 and 8 French Immersion students at Homedale Public School at 112 Churchill Crescent,St.Thomas,to create a Senior Kindergarten to Grade 8 (SK - 8)single track French Immersion school. 2.That renovations and an addition be completed at Homedale French Immersion Public School to enhance program and to accommodate enrolment. 3.That"the grades 7 and 8 English students currently accommodated at Homedale Public School be returned to their home schools orto the new southwest or Mitchell Hepburn Public Schools as part of the overall restructuring of elementary schools in St.Thomas. 4.That Wellington Street Public School at 50 Wellington Street,St.Thomas be closed and declared surplus. 2008 April 08...11 14.REPORTS FROM THE ADMINISTRATION -cont'd b.SENIOR ADMINISTRATION RESPONSE TO THE ELGIN 2 ACCOMMODATION REVIEW COMMITTEE (WELLINGTON STREET AND HOMEDALE PUBLIC SCHOOLS)-confd Recommendations -cont'd 5. That the current grade 7 English students remain at Homedale PublicSchool during the 2008-09 school year to complete their elementary school education at Homedale Public School. 6. Thatthecurrentgrade 6 students atthe following schools remain intheirhomeschoolforthe 2008-09 and 2009-10 school years to complete their elementary education at their home school: ElginCourt, Elmdale,Forest Park and Myrtle Street Public Schools. 7. That a Design Committee be appointed for the addition and renovations project,and commence Itswork immediately following the Board's receiptof this reportof2008 April 08; notwithstanding the final decisionwhich will be made bythe Boardat a futuremeeting. 8.That the Elgin2 Accommodation Review Committee be disbanded. Exec.Supt.Dalton extendedappreciationtotheARCmembersandthe personneloftheThames Valley District School who provided an invaluable resourcetothe Committee.Trustee Hartalso extended congratulationsto Elgin 2 Accommodation ReviewCommittee thankingthe community membersfortheirinterestand supportas well as noting the significant contribution of TVDSB staff.Director Tucker recognized the contribution of Exec. Supts. B. Greene and K.Dalton,- Manager K.Bushell and Planning Gfficer.G.Owens. The Administration responded to trustees'questions. Inresponse toa questionregardinggaging the effectiveness of the ARC process,Chair Battler advised that some type of evaluation/ assessment process is to be considered by the Chairs' Committee. The following motionwas moved byT. Grant,seconded by F.Exiey and carried: That Recommendations 1,2,3,4,5 and 6 ofthe Senior Administration response to the Elgin 2 ARC be deferred to the 2008 June 10 Board meeting for consideration. Recommendation 7 was adopted on motion of T. Grant,seconded by F.ExIey. Recommendation 8 was adopted on motion of T.Grant,seconded by F.ExIey. 15.REPORTS OF COMMITTEES a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE 2008 March 03 7:05 p.m.-8:55 p.m. Members J.Bennett,Trustee T.Grant,Trustee P.Sattler,Trustee R.TIsdale,Trustee M.Barbeau,VOICE for Hearing-Impaired Children J.Gritzan,Thames Valley Children's Centre B.Harvey,Epilepsy Support Centre B.Hoffman,Autism Ontario London M.Masters Integration Actionfor Inclusion London Chapter S. Wilson,Community Living Education Committee 2008 April 08...12 15.REPORTS OF COMMITTEES -cont'd a. REPORT OF THESPECIAL EDUCATION ADVISORY COMMITTEE - cont'd Administration and Others J. Johnston, Special Education Learning Supervisor P.Cool<,Elementary Principal V.Tow/ell,Secondary Vice Principal (alt) Regrets:D.Almost,Ontario Assoc.For Families of Children with Communication Disorders, D.Ensing,Association for Bright Children;Ed Hagar,London Down Syndrome Association; Elizabeth Karry,Children's Aid Society of London &Middlesex;G.McGahey,Chippewas of the Thames First Nation Board of Education;Montminy,IVladame Vanier Children's Services; A.Morse,Easter Seal Society:S.Hughes,Superintendent of Education. Absent:A.Loebus,London Down Syndrome Association;D.Lee,Learning Disabilities Association -London Region (LDA-LR);C.Walker,Thames Valley District School Council. 1.CALL TO ORDER The meeting was called to order at 7:08 p.m.in the London Room at the Education Centre. 2.CONFIRMATION OF AGENDA , The motionto approve the agenda was carried. M.Barbeau noted that in the report of2008 February 05shewas marked absent in error.The report was approved as amended. 3.CONFLICTS OF INTEREST There were no conflicts of interest declared. 4.DEAF AND HARD OF HEARING REVIEW REPORT The Deaf and Hard of Hearing Program Review -Results and Recommendations report was presented by V.Fernandez,Coordinator,Speech and Language,and A.Leatham,Coordinator, Special Education Learning Coordinator,and attached. 5.SECTION 23 FACILITIES UPDATE F.Sutherland,Principal,W.D.Sutton,provided Information regarding the various education sites In Care Treatment and Custodial Facilities under Section 23 for the Board. 6. REQUEST FOR MEMBERSHIPFOR COMMUNICATIONS COMMITTEE. P.Cook advised that the Special Education Plan Review Committee has requested representatives for the Communications Committee.It will review the "York Communication to Parents"document and Haldimand-Norfoik documents and will report back to the Review Conimittee with any recommendations.P.Cookand A.Morse volunteered to participate. 7.SPECIAL EDUCATION STAFFING UPDATE J.Johnston advised that Administrative Council is reviewing the self-contained classroom locations throughout Thames Valley,she noted that there could be some classes that are moved,added, and/orclosed depending on needs and locations throughout the Board. 8.COMMITTEE UPDATES 8.1 SPECIAL EDUCATION PLAN REVIEW COMMITTEE J. Johnston reported that the review of the Special Education Plan is well unden/vay. Groupsand Individuals are reviewing sectionsandthe committee will meetagainearly In April. 2008 April 08...13 15.REPORTS OF COMMITTEES -cont'd a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd 8.2 MENTAL HEALTH AND WELLNESS COMMITTEE J.Johnston reported that the MentalHealth and Wellness Committee will recommend to the Board the hiring of a consultant to review mental health services and provide gap analysis. 9.SPECIAL EDUCATION PLAN REVIEW -GOAL SETTING SEAC representatives were asked to fon/vard any Ideas with respect to specificgoals forthe Special Education Plan to S.Plltman fordiscussion at the next ReviewCommitteemeeting on 2008 March 28. Committee members stressed the Importanceofcommunications beingopen withparents and through all stages of their child's education,as well as the willingness to explain the process to them and seek input. An evaluation component for the Plan was discussed. 10.CORRESPONDENCE J.Johnston reviewed the February Special Education Newsletter. The appropriateness of posting the newsletter on the website was discussed.Trustee"P. Sattler noted that it Is necessary to indicate that Itisa "staffnewsletter". Inthe past, principalsused theirdiscretion regarding distribution of the newsletter. J.Johnston suggested that at the April meeting,she will reviewthe Items,information,forms, etc.,that are on the employee Special Education website. 11.FORUM UPDATES B.Hoffman described an upcoming session presented byAutismOntario London on 2008 May 14 at Centennial Hall In London with Dr.P.Szatmari.Additional information can be obtained through her. B.Hoffman advised thatthere isa Social LearningOpportunityfor grandparents ofchildrenwith ASD.Further information is available through her. 12.FUTURE MEETINGS Future meetings were scheduled for: 2008 April 01 -11:45 a.m. Lunch, 12:15 p.m. Meeting- Katherine Harley Room, Education Centre 2008 May 05 -7:00 p.m.London Room,Education Centre 2008 May 20 -7:00 p.m. London Room,Education Centre 2008 June 03 -11:45 a.m.Lunch,12:15 p.m. Meeting -London Room,Education Centre 13.ADJOURNMENT The meeting was adjourned at 8:55 p.m.by motion. RECOMMENDATIONS:none B.HOFFMAN, Chairperson 2008 April 08...14 15.REPORTS OF COMMITTEES -cont'd b.SEAG CHAIR'S REPORT OF 2008 APRIL 01 Trustee R.Tisdale advised that Exec.Supt.B.Greene and Manager K.Meeson,Business Services,attended the Special Education Advisory Committee meeting of 2008 April 01 and provided an update on the 2008-09 Budget process. Trustee Tisdale reported that information was presented about the Eariy Intervention Program at Madame Vanier Children's Services slatedtoclose this yearbecauseofthe lack ofcore funding. SEAC recommended thata letter be written tothe Ministry of Children and Youth Services in support of core funding to maintain the Early Intervention Services Program at Madame Vanier. c.REPORT OF THE INFORMATION COMMITTEE OF THEWHOLE 2008 April01 7:00 p.m.-8:55 p.m. MEMBERS F.Exiey (Chair) G.Hart M.Hendrick P.Jaffe K.Patterson S.Peters S.Polhill J.Rowe P.Sattler J."Stewart R.Tisdale ADMINISTRATION AND OTHERS B.Tucker K.Dalton L.Elliott B.Greene M.Sereda C.Bourbonnais- MacDonald L.Griffith-Jones S.Hughes M.Moynihan V.Nielsen M.Smith P.Tufts B.Wagner K.Wilkinson K.Bushell S.Christie C.Dennett C.Graves E.Good K.Meeson W.Scott Regrets: J. Bennett, T. Grant, T.Roberts' Absent:S.Doub 1.APPROVAL OF AGENDA The agenda was approved on motion. 2.CONFLICTS OF INTEREST No conflicts of interest were declared. 3.CHAIRPERSON'S ANNOUNCEMENTS-none 4.DIRECTOR'S ANNOUNCEMENTS Director Tucker displayed the hockey trophy won by the Education Center team in a tournament played with Lord Dorchester S.S. 5.U-TURN PROGRAM S.Hughes,Superintendent of Education,Introduced and welcomed Vice Principals C. Trembley and G.Dimmer,School ofAdult,Alternative &Continuing Education.Vice Principal Trembley intr^oduced U-Turn Team members P.Miniely,E.Hovyarth,R.O'Halloran,E.Hardy, K.Hooper,K."Knights,D.Thomas as well as Students N.Kazimer,J.Allen andParent Mrs. Kazimer. Vice Principals Trembley and Wimmer provided a powerpoint presentation about the U-Turn program which provides long-term,suspended and expelled students with the opportunity to continue their learning to develop positive attitudes and behaviours to help them maintain a positive connection with the TVDSB while on suspension or expulsion.It is a voluntary program that supports studentis who have been suspended or expelled for 6to20 days. Through participation in U-Tum,students gain a clear understanding ofthe underiying issues relatedtotheir suspension/expulsion andthe impactthat their behaviour has on themselves and others. 2008 April 08...15 c.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd 5.U-TURN PROGRAM -cont'd Utilizinga holistic,restorative approach,U-Turn focuses on student strengths and encourages student capacity building both socially and academically.Rather than focusing on what rule has been broken,Restorative Practices focuses on helping the student understand how his/her behaviour has harmed others and how that student now has an obligation to repair,that harm. The needs of the person harmed and the person who did the harm are also addressed. The U-Turn program consists of a site-based,delivered program and an itinerant teacher, delivered program.The site-based program is located in London.One itinerant teacher is assigned to the Elgin/Oxford area and one is assigned to the London/Middlesex area.U-Turn (London)staff consists of one site-based teacher,two Itinerant Teachers,one Educational Assistant,two Counselling and Support Workers,one Psychologist and one half-time clerical staff. Home schools will continue to deal with students suspended for fewer than six days.Boards are not expected to provide programs for students who have been suspended for fewer than six days and are not required to provide a non-academic component for suspensions of 6 to 10 days.These students will be serviced through the Itinerant component of U-Turn.Students suspended for 11 to 20 days will be serviced through the site-based U-Turn Program.Students expelled will be serviced through the site-based U-Turn program. Referral Process,Intake and Student Action Plan Development Upon suspension/expulsion ofa student,the Principal recommends the U-Turn program.The suspended/expelled student and/or parent/guardian notifythe Principal of the student's interest to participate in U-Turn.The Principal Invites relevant school personnel,the student and, wherever possible,the student's parent/guardian to attend a collaborative planning meeting. The Student Action Plan (SAP)is created and fonwarded,along with course work and all other pertinent information to U-Turn for Intake and further development.It was noted that this process needs to occur promptly in order to maximize the support for the suspended/expelled student while away from the home school. Intake to U-Turn Program The U-Turn team meets with the student and parent/guardian for an Intake Meeting.Where there are concerns around risk of harm factors,a formal Risk Assessment is requested from the U-Turn "Assessment Team".Risk management strategies may then become part of the SAP. The Student Action Plan will include recommendations for academic support,non-academic support,re-entry as well as additional relevant information (i.e., cultural medical).The SAP is reviewed regularly to ensure student needs are being met. A question-and-answer period followed the presentation.Trustee Exiey noted that it is not mandatory for students to participate in the U.-Turn program and asked if enrolment numbers are tracked.Supt.Hughes explained that data is being collected regarding students that take advantage of U-Turn and those that do not.The U-Turn program is recognized as regular school attendance. Trustee P.Jaffe asked how principals determine the length of suspension,whether it should be less than 10 days when the added Intervention of experts and programs readily available at a site-based program would benefit the student.Supt.Hughes explained the rationale for some students being serviced through the Itinerant component of U-Turn while others are serviced through the site-based U-Turn program. 2008 April 08...16 15.REPORTS OF COMMITTEES -cont'd c.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE •cont'd Intake to U-Turn Program -cont'd Trustee Jaffe asked about students who may not be candidates for U-Turn but would benefit fromthe experience.Supt. Hughes emphasized thatthe resources thatare inplace in Thames Valleysuch as hiring the psychologistand restorative justice practices greatly assist students at the school level and are intended as early interventions,when necessary.Director Tucker advised thatany new prevention Initiatives are considered and best practices are incorporated to assist the student toward a successful resolution. Exec.Supt.Dalton advised that the U-Turn program was funded by the government as an intervention to ensure that student's education is not interrupted.She commented on the Waterloo StrictDisciplineprogram notingthat the U-Turnprogram is integrated under the Adult, Alternative &Continuing Education as a stand alone program Incorporating best practices. Trustee G. Hart asked if an expelled student may simply re-register at a school In another board and avoid the suspension/expulsion.Supt.B.Wagner advised that information related to the expulsion program Is included In the Ontario Student Record (OSR)and It must be declared If the student did not go through the program if s/he attempts to register at a school In another board.Trustees requested that an update on U-Turn be provided at a future meeting. Director Tucker thanked the presenters on behalf of the Senior Administration.Trustee Exley extended appreciation for an informative presentation. 6.ENGLISH LANGUAGE LEARNERS Exec.Supt.L. Elliott introduced C.Graves,Learning Supervisor,and E.Good,Learning Coordinator,ESL/ELD/NSL.Copies of the following documents were distributed:English Language Learners,ESL (English as a Second Language)and ELD (English Literacy Development)Program and Services_Policies and Procedures;Supporting English Language Learners in Kindergarten-,and.Many Roots Many Voices:Supporting English Language Learners in Every Classroom. Ms.Graves and Ms. Good provided a powerpolnt presentation of the Ministry's language- acquisition policy that support English Language Learners (ELL). Language-Acquisition Policy The policy sets over-arching goals that support school boards In meeting the needs of English language learners so that these students can develop the proficiency in English that is necessary for success in school.These goals have never been stated ina policypriorto 2007. Definition An English Language Learner.is a student in a provincially-funded school whose first language is a language other than English,or Is a variety of English (dialects)that is significantly different from the variety used for instruction in Ontario's schools.The student may require focused educational supports to assist them In attaining proficiency In English and may be Canadian- born (e.g..Aboriginal students whose first language is other than English) or recently arrived from another country.The students may come from diverse backgrounds and school experiences and have a wide variety of strengths and needs. 2008 April 08...17 15.REPORTS OF COMMITTEES -cont'd c.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd 6.ENGLISH LANGUAGE LEARNERS -cont'd Policy Goals The framework for the K-12 Policy for English Language Learners,describes effective procedures for reception,orientation,placement and programming for ELLs.The policy describes procedures for initial and ongoing assessment of ELLs and for reporting to parents. As well, it defines the roles and responsibilities of teachers and administrators,provides opportunities for them to develop the skills they need to support ELLseffectively;and ensures appropriate allocation of resources to support ELLs. Thames Valley's ELLs include 1,800 elementary students In96 schools receiving ESL/ELD support.There are 350 secondary students receiving ESL/ELD support at HB Beal,Montcalm and Westminster Secondary Schools as well as 20 secondary students at East Elgin,Glendale District and Woodstock DCI. Where do we stand? Many of the items contained In the Framework for K-12 Policy document are already In place In Thames Valley through the independent procedure for English Second Language such as: 2.4.2.A student's level of proficiency in English will not influence the choice of grade placement;and 2.5.1 School boards will implement programs and services that will enable English Language Learners to continue their education while learning English. Ms.Good indicated that some policy Items are In place but require modifications and enhancements while others still require Implementation. Modifications Required The following issues require some modification within Thames Valley: 2.1.1 As part of the Board Improvement pian and the student success/Learning to 18 Action Plan,all boards will Include a section that addresses the needs of English language learners;and 2.4.2b In secondary schools,placement ina grade or In specific subjects will depend upon the student's prior education,background in specific subject areas,and aspirations. Significant Change Required The following issues contained in the Framework for K-13 Policy require significant change within Thames Valley: 2.2 Reception and Orientation of English Language Learners and their Families; 2.2.1 ...protocols to define procedures and practices for welcoming English language learners and their families and providing them with appropriate orientation to the Ontario school system,in the first language of the students and their families where ever possible; 2.3 Initial Assessment of English Language Learners; 2.3.1 School boards will assign staff to assess the English language proficiency of all English language leamers.The assessment procedure will include a structured Interview to assess oral communication skills;reading comprehension;student writing;and mathematical knowledge and skills; 2008 April 08...18 15.REPORTS OF COMMITTEES-cont'd c.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd 6.ENGLISH LANGUAGE LEARNERS-cont'd 2.3.2 If an initial assessment Indicates that an English language leaner has had limited prior schooling,the board will provide additional support to the student; 2.10.1 English language learners should receive ESL/ELD program support until they have acquired the level of proficiency required to learn effectively in English with no ESL/ELD support. TVDSB Initiatives The document entitled Supporting English Language Learners in Kindergarten is a resource and tool for teachers,administrators and other school staff to support ELLs in achieving the expectations of the Kindergarten program.Ms.Good advised that In service for all Junior Kindergarten/Senior Kindergarten teachers is scheduled for 2008 April. The document entitled Steps to Engiish Proficiency has been developed to provide school boards with a tool to assess the English language proficiency of ELLs in elementary and secondary schools.Ms.Good advised that Thames Valley is participating in the Pilot &Field Test from 2007 to 2009. A question-and-answer period followed.In response to a question regarding ESL funding, Ms. Good advised that ESL grants specificaliy cover students for the first four years they reside in Canada.Exec.Supt.Elliott noted that during her reviews of related policy documents of the Ministry of Education,it has become obvious that there are many more students coming to Canada and that the funding component of ESL vi/ill need to be addressed further. Trustee Jaffe asked hov^^the system will address the gap between supporting the needs of the English language learner and what Is accomplished.Ms.Good responded that itIsan ongoing struggle with ESL and the classroom teacher to find enough time In the day to spend with students to help them move fonward with language skills.She noted that in observing English language learners,many teachers Incorrectly assume that once the student can converse in English,s/he is proficient in using the language and requires no additional support or consideration.She indicated that research shows that a student is often proficient in conversation and the use of day-to-day language within a year or two still needs several more years'support to develop academic language. It was noted that while older students have an advantage in learning vocabulary and grammar because their first language is more developed,younger children learn the sound of a new language much more effectively than older learners.Ms.Good emphasized the need for more professional development for the classroom and itinerant teachers would enlarge their repertoire of strategies. Other resources that are available and currently used Include ERGO (ESL/ELD Resource Group of Ontario),a provincial association for coordinators and consultants for ESL & ELD prograrns as well as the Cross-cultural Learning Centre. In response to a question,Ms.Good explained the role of the Itinerant teachers Inmoving from school to school as support is needed.The Itinerant teacher may also be attached to a school Ina consultant role to liaise with teachers and resource people as well as maintain an accurate assessment of the student,adding additional strategies and support as required. 2008 April 08...19 15.REPORTS OF COMMITTEES -cont'd c.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE •cont'd 6.ENGLISH LANGUAGE LEARNERS -cont'd Asked to comment on the recent media coverage indicating increased ESL population growth in the area,Ms.Good explained the variables exist v/ith the influxes of groups of students In recent years with the elementary pane!experiencing a slow and steady intake.The adult education Immigrants tend to come in unique groups by age with a significant growth in young single adults ages 20-30.Itwas noted that the funding for some young students expires before they get into an ESL program decreasing at a ratio of 100%,70%,50%and 25%over the allotted four-year period.Based on Census data,the funding for children born in Canada that will require English Language Learning is also lagging behind. Board Chair P.Sattler asked if any partnerships are being explored with the Federal government regarding programs for immigrants entering Canada from the United States (e.g. Settlement Workers).Ms. Good commented that some proposals have been,submitted to Citizenship and Immigration Canada and as yet no response has been received.She further commented on the continuous intake of area schools within Thames Valley's jurisdiction that exist In pockets outside of London. Director Tucker expressed appreciation to Ms.Graves and Ms.Good for their presentation. He further congratulated Ms.Good on her pending retirement and recognized her long and outstanding career In education.Chair Exiey extended appreciation for an informative presentation. 7.GRANTS FOR STUDENT NEEDS ANNOUNCEMENT Exec.Supt.B.Greene presented a high level overview of the 2008-09 Education Funding announced by the Ministry of Education on 2008 March 26. He noted that Ministry Memorandum 2008:B2 and a Fact Sheet were sent to all trustees following the announcement. It was noted that a regulation to govern grants to school boards Intheir 2008-09 fiscal year has not yet been made.The Ministry Intends to seek approval for a regulation by the Lieutenant Governor In Council and will advise schools boards viiThen received. 2008-09 GSN Overview Prior to the conclusion of the current provincial labour discussions,total education funding through the 2008-09 Grants for Student Needs (GSNs)is projected to be $18,768.The projected amount is $315M (1.7%)more than in 2007-08 and $4B (27%)more than In the 2002-03 school year. Enhancements for2008-09 included:completion offunding commitments flowing from'2004-08 labour framework;implementation of2007 August enhancements;increased supportfor at-rlsk students through the new Safe Schools Supplement (Includes Urban and PriorityHigh Schools component):enhanced funding for Improved student achievement;enhanced funding to sustain existing capital programs and support new capital commitments; In addition to Safe Schools funding,New Teacher Induction Program and Reporting Entity Project funding is being transferred into the GSN in 2008-09.It was noted that this funding was previously provided through grants outside the GSN. 2008 April 08...20 15.REPORTS OF COMMITTEES-cont'd c.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd 7.GRANTS FOR STUDENT NEEDS ANNOUNCEMENT -cont'd 2004-08 Labour Frameworl< In 2008-09,GSN,the Government will complete itstwo remaining commitments from the 2004- 08 labour framework: an $103M increase of all salary benchmari<s for teaching and non- teaching staff in the GSN;and,$44M to fund the 10-minute increase in elementary teacher preparation time from 190 to 200 minutes,this translates into funding for 590 additional elementary specialist teachers for 2008-09.The majority of collective agreements expire on 2008 August 31.The Province is facilitating discussion between boards and unions on issues which,if resolved provincially,would advance local bargaining.Once the current provincial labour discussions are concluded,there may be further enhancements to the 2008-09 GSN. 2007 August Enhancements In 2007 August,the Government announced a two-year commitment to increasing Ontario's investment in its publicly funded schools,with an in-year addition of $182M in 2007-08 to be followed by a further $127M in 2008-09.The enhancements for 2008-09 included: New Schools in Growrth Areas As a result of significant new residential development,some boards are facing the need for new schools.Funding in 2008-09 will increase to provide an additional $10M to support a further $137M for Growth schools through the Pupil Accommodation Grant. Exec.Supt.Greene advised that under the New Schools in Growth Areas funding provision the Administration will be drafting an application for funding for new schools (e.g.,Stoneycreek area). Safe Schools Supplement In 2008-09,the following two allocations for the Safe Schools Strategy are being transferred into the GSN's new $43.5M Safe Schools Supplement:$10.5M to support professional resources for at-rlsk students;and $23M to support programs for students on long-term suspension or expulsion.New for 2008-09,the Government has introduced the $10M Urban and Priority High Schools component to help schools,students,their families and communities facing safety issues.Boards are to be advised in the near future of the specific criteria for selecting these schools and applying for funding. Community Use of Schools For 2008-09,the Community Use of Schools Allocation has been restructured and will be supported bya $12.9M enhancement bringing the total allocation to $32.9M.The enhancement consists of:$6.5M to support energy and labour costs,reduced rates,and increased access to programs;and,$6.4M to support the cost of Outreach Coordinator who will co-ordinate programs and ensure their effectiveness.This restructured allocation responds to the demand for school space for community activities during non-school hours.The Government has committed to increase funding to $66M over the next four years. Special Education An Investment of $57.3M will continue to support special education while work proceeds innew approaches tofunding. Inaddition,an Investment of $1OM announced inAugust is unallocated at this time.This funding supports the Government's commitment to increase special education funding by 8 percent by 2011-12.This funding Includes: High Needs Amount to keep in 2008-09 funding stable In declining enrolment boards; Special Equipment amount to recognize growth in demand for specialized equipment for students with special needs; 2008 April 08...21 15.REPORTS OF COMMITTEES -cont'd c.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd 7.GRANTS FOR STUDENT NEEDS ANNOUNCEMENT -cont'd Special Education -cont'd Special Incidence Portion to recognize the number of claims made on behalf of students who require extraordinary staff support; Facilities Amount to address non-salary costs,to establish and maintain the proposed Roy McMurtry Centre in Peel region;and to increase the number of programs for children and youth in Government approved facilities. Exec.Supt.Greene,Supt.Hughes and Manager Meeson met with the Special Education Advisory Committee on 2008 April 01 to provide an overview of additional special education -funding for 2008-09. Program Enhancement Grants An additional $10M Investment (announced in August)will Increase the per-school amount used to calculate the Program Enhancement Grant to $9,650.This represents an increase of $2,150 per school and supports the Government's commitment to providing a well-rounded education through programs such as arts,music,outdoor education,and physical education. English as a Second Language and Perfectionnement du Fran^ais A $10M enhancement (announced In August)is being provided to the English as a Second Language (ESL)and Perfectinnement du fran^ais (PDF)component of the Language Grant. Funding will adjust the formula for calculating the allocation by Increasing the weighting factor for second year immigrant students from the current 70%to 85%.This investment supports the Government's commitment to enhance ESL funding by 18%by 2011. First Nations,M6tis and Inuit Education A $5M enhancement will be provided through the per pupil funding component for the First Nations,Metis and Inuit Education Supplement.This new funding is unallocated at this time. For the purposes of the GSN board-by-board projections,the per-pupil component,net of the $5M will be allocated based on 2001 Census data.The per-pupil component,including the $5M will be readjusted once the 2006 Census data Is received and analyzed by the Ministry. Boards will be advised of their new allocation before the end of the school year. Adult Education A $6.5 M increase (announced In August)will enhance adult and continuing education.This funding is currently unallocated. Benefits An additional $50M will be allocated in 2008-09 to assist boards with existing cost of benefits for educational assistants,office support staff and professional/para-professlonal staff and classroom teachers. Non-salary benchmarks An $8.5M enhancement provides a 1%increase In non-salary benchmarks for items such as textbooks and learning materials,classroom supplies,classroom computers,and school office supplies. Student Transportation An enhancement of $27.1 M will Increase student transportation by 3.5%.This enhancement includes $10M to support wage enhancements for bus drivers; $15.4M to increase the cost benchmark by2%forfuel,capital,and otheroperatingcosts; and $1JM to supportincreased funding for growth boards. 2008 April 08...22 15.REPORTS OF COMMITTEES -cont'd c.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd 7.GRANTS FOR STUDENT NEEDS ANNOUNCEMENT -cont'd School Board Administration A $10M Increase (announced inAugust) to provide enhanced support for the cost ofschool board administration for low enrolment boards.All boards with an enrolment of less than 26,000 ADE will receive a base amount of $200,000 in addition to the current base amount $91,216. School Operations An additional $1OM in 2008-09 to the School Operations Allocation was announced in August to address cost pressures such as custodial staff, utilitiesand insurance.School Operations funding is being enhanced by a further $7M to address the rising cost of energy and utilities. This $7M investment represents a 1%Increase in the non-salary benchmark of the School Operations Allocation. School Capital Programs 2008-09 New Funding A one-year capital Investment will support $750Minexistingcapital programs and newcapital commitment valued as follows: $250M for Good Places to Learn (GPL)Stage 4 to address school renewal needs;and $500M to continue to support school boards'capital needs. This funding will be allocated to priority school projects to be builtfor 2010-11 and 2011-12. New Schools in Growrth Areas Newfunding of$1 OM (announced inAugust)will support $137M in construction activityfornew schoolsin areas of significant residential development.Changesare being madetothe Growth Schools Program so that more boards will qualify for new schools in areas of residential development In 2008-09.Funding eligibility will be extended to schools that will open by 2011- 12.Funding eligibility will be extended to boards that do not have an Education Development Charge (EDC)by-law. Long-Term Financing The Ministry and the Ontario Financing Authority(OFA)will continue to offera provinciallong- term financing vehicle for:Good Places to Learn Renewals;Prohibitive to Repair;Primary Class Size Reduction Capital; Growth Schools;and Capital Transitional Adjustment for French- language boards.The Ministry will also work with boards to provide long-term financing through the OFA for construction costs funded under the New Pupil Places allocation that are not permanently financed.Boards will continue to be reimbursed for their short-term Interest costs for projects that are undenway. New Capital Funding Model The capital financial analysis template,which is currently being completed by boards,will provide an accurate assessment ofa board's current capital financial position..The Ministrywill work with the sector to develop a new approach to address current capital needs. '-A 2008 April 08...23 15.REPORTS OF COMMITTEES -cont'd c.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd 7.GRANTS FOR STUDENT NEEDS ANNOUNCEMENT -cont'd Programs Transferred into the GSN New Teacher Induction Program The New Teacher Induction Program (NTIP)provides a full year of professional support so that new teachers can develop the skills and knowledge to be successful in the classroom.Starting in 2008-09,the $15M NTIP allocation will become a component of the Cost Adjustment and Teacher Qualifications and Experience Grant. Reporting Entity Project The Reporting Entity Project supports boards with the costs of preparing and reporting financial information to the Ministryusing standards prescribed by the Public Sector Accounting Board (PSA).Starting in 2008-09 the $6M reporting Entity Project allocation will become part of the Board Administration component of the School Board Administration and Govemance Grant. Reporting and Accountability:ESL/ELD Funding In 2008-09,each English-language school board is expected to show specific ESL/ELD allocations at the school and board level;and indicate how these allocations support the board's strategy to improve student outcomes,priority programs and activities.In 2008-09,the Ministry will work with boards to review their ESL/ELD strategies and programs.For 2009-10, each board will be expected to report publiclyon its strategy to improve outcomes for students and the allocation of ESL/ELD funds to support this strategy. Exec.Supt.Greene reviewed the followingMinistry dates for submission of the 2008-09 school year financial reports.The Ministry expects that Estimates forms will be available on EFIS before 2008 April 10. 2008 June 30 -2008-09 Board Estimates; 2008 November 14 -2007-08 Board Financial Statements; 2009 May 15 - Board Financial report for 2008 September 1to 2009 March 31 Declining Enrolment Working Group Declining enrolment has become a realityfor more and more boards.A Declining Enrolment working Group will be established to assess the effectiveness of current measures In the GSN designed to mitigate the impact of declining enrolment.The Group will study new strategies to help boards adjust their costs to declining enrolment in ways that advance the goals of student retention and student achievement.Recommendations of the Working Group will be an important part of the 2010 review of the funding formula.Details on the Working Group will be announced in the coming weeks. Outside the GSN In 2008-09,the Government will continue to support other education initiatives with more than $270 in investments outside the GSN. Details are to be announced by2008 May 15. Exec.Supt.Greene summarized his comments noting itis apparent from the Ministry's 2008-09 Education Funding announcement that the Ontario government Is committed to a level of funding to provide a stable learning environment and Improve learning outcomes. 8.ADJOURNMENT The meeting adjourned at 8:55 p.m.on motion. F.EXLEY, Vice Chairperson 2008 April 08...24 15.REPORTS OF COMMITTEES -cont'd d.REPORT OF THE COMMITTEE OF THE WHOLE,IN CAMERA 2008 April 08 MEMBERS PRESENT ADMINISTRATION AND OTHERS J.Stewart(Chair) J.Bennett S.Doub F.Exiey T.Grant G.Hart M.Hendrick P.Jaffe K.Patterson 8.Peters 8.Poihiil T.Roberts J.Rows P.Sattler R.Tisdale B.Tucker B.Greene K.Dalton M.Sereda 0.Bourbonnals- MacDonald 8.Hughes M.Moynihan V.Nielsen M.E.Smith P.Tufts B.Wagner K.Wilkinson K.Bushell 8.Christie C.Dennett The Committee met in camera from 5:10 p.m. to 6:20 p.m. 1.APPROVAL OF AGENDA The agenda was approved by motion. 2.CONFLICTS OF INTEREST -No conflicts of interest were declared. 3. Confidential personal,property and legal matters were discussed. 4.RISE AND REPORT A motion to rise and report was moved at 6:20 p.m.and carried. RECOMMENDATIONS: 1.That,in accordance with the independent procedure -Promotional Practices:Selection Procedures and Appointment of Principals and Vice-Principals,the following people be appointed to the pool of candidates ready for appointment to the position of Vice-Principal,Secondary Schools. Candidates Randy Anderson Mary Ellen Frauts Larisa Grant Scott Howard Melanle Selfert Present Assignment Student Success Teacher,Westminster 88 Dept.Head -Business Studies,Huron Park 88 Learning Coordinator,Business Studies and Co-operative Education/ Experiential Learning,Program Services Reconnect Program Learning Coordinator -Secondary English and Literacy,Program Services. 2.Ttiat the motions approvedat the In-camera session of2008 April 08 relatedto property matters, two resignations to retirement and an RFP for security services be approved. J.STEWART. Chairperson Recommendations 1 and 2 were adopted on motion of J.Stewart,seconded by J.Bennett. 2008 April 08...25 16.COMMUNICATIONS a. ONTARIO PUBLIC SCHOOL BOARDS'ASSOCIATION (OPSBA) Trustee Hartreported that an OPSBABoardof Directors'meetingisscheduled for2008 April 25 and 26 at the Metropolitan Hotel in Toronto.The OPSBAWestern Regional Council meeting is being hosted byTVDSB on2008 April 19 atthe Education Centre.He noted that TrusteeJaffewill be speaking on Media Violence.It was requested thattrustees confirm theirattendance with S. Pullam,Trustees'Office. Chair Settler advised that copies of the agenda for the upcoming OPSBA Board of Directors' meeting will be supplied totrustees. She requested that anycomments/concerns regarding the items to be discussed be given to her or Trustee Hart as soon as possible. 17.NOTICE OF MOTION -none 18.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -none 19.ADDITIONAL ITEMS -none 20.QUESTIONS/COMMENTS BY MEMBERS Trustee Grant advised that she attended the 13"*National Congress on Rural Education In Canada held 2008 March 30to April 01 inSaskatoon, Saskatchewan. A CD and a copyofthe resource materials relatedtowestern challenges and therewardsofteachingin rural schools are availableintheTrustees' Conference Room. 21.ADJOURNMENT The meeting adjourned at 8:30 p.m. on motion of R.Tisdale,seconded byF.Exley. CONFIRMED: Chairperson 2008 April 08...26 SUMMARY OF APPROVED RECOMMENDATIONS OF 2008 APRIL 08 That the motion related to proposed renovations and program enhancements to Glendale High school be deferred to the 2008 May 13 Board Meeting for consideration. That Recommendations 1,2,3,4,5,6,and 7 of the Senior Administration response to the Elgin 1 ARC . be deferred to the 2008 June 10 Board meeting for consideration. That a Design Committee be appointed for the new school and commence its work immediately following the Board's receipt of this report of 2008 April 08;notwithstanding,the final decision which will be made by the Board at a future meeting. That the Elgin 1 Accommodation Review Committee be disbanded. That Recommendations 1,2,.3, 4, 5 and 6 of the Senior Administration response to the Elgin 2 ARC be deferred to the 2008 June 10 Board meeting for consideration. That a Design Committee be appointed for the addition and renovations project,and commence itswork immediately following the Board's receipt of this report of 2008 April 08; notwithstanding the final decision which will be made by the Board at a future meeting. That the Elgin 2 Accommodation Review Committee be disbanded. That,in accordance with the independent procedure -Promotional Practices:Selection Procedures and Appointment of Principals and Vice-Principals, the following people be appointed to the pool of candidates ready for appointment tothe position ofVice-Principal,Secondary Schools. Candidates Present Assignment Randy Anderson Student Success Teacher,Westminster SS Mary Ellen Frauts Dept.Head -Business Studies,Huron Park SS Larisa Grant LearningCoordination,Business Studies and Co-operative Education/ Experiential Learning,Program Services Scott Howard Reconnect Program MelanieSeifert Learning Coordinator -Secondary English and Literacy,Program Services. That the motions approved at the in-camera session of2008 April 08 related to property matters, two resignations to retirement and an RFP for security services be approved.