1/8/2008 - Regular Board Meeting*REVISED
THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR BOARD MEETING,PUBLIC SESSION
2008 JANUARY 08,7:00 P.M.
BOARD ROOM, EDUCATION CENTRE
AGENDA
1.CALL TO ORDER
2.O CANADA
3.SPECIAL MUSICAL PRESENTATION -Sir Wilfrid Laurier S.S. String &
Guitar Ensemble (London)
4.APPROVAL OF AGENDA
5.OFFICIAL RECORD
6.RECOGNITIONS
a.United Way Presentation
7.CONFLICTS OF INTEREST
8.CHAIR'S ANNOUNCEMENTS
9.DIRECTOR'S ANNOUNCEMENTS
10.PRESENTATIONS
a.Thames Valley District School Council
11.MINUTES OF THE 2007 DECEMBER 18 REGULAR BOARD MEETING
a.Confirmation of Minutes
b.Business Arising from the Minutes
12.STUDENT TRUSTEES'UPDATE
13. REPORTS FROMTHE ADMINISTRATION
Monthly Financial Reporting
14.REPORTS OF COMMITTEES
a.Special Education Advisory Committee,2007 November 08
b. PolicyWorkingCommittee, 2007 November 27
c.Capital Planning Advisory Committee,2007 December 06
d.Audit Committee,2007 December 18
e.Chairs'Committee,2007 December 19
*
15.COMMUNICATIONS
a.Ontario Public School Boards'Association -Update
b.District School Board of Niagara
c.Ministry of Education
d. SEAC Appointment*
V-verbal
M -material
V
V
V
M
V
V
V
V
M
M
V
M
M
M
M
M
M
16.NOTICE OF MOTION
17.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -none
18.ADDITIONAL ITEMS
19.QUESTIONS/COMMENTS BY MEMBERS
20.ADJOURNMENT
THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR MEETING,PUBLIC SESSION
2008 JANUARY 08
The Board met inregular session on 2008 January 08 inthe Board Roomat the EducationCentre, meeting
in public session at 7:05 p.m. to 9:40 p.m. The following were in attendance:
TRUSTEES
J.Bennett
S.Doub
F.Exiey
T.Grant
G.Hart
ADMINISTRATION AND OTHERS
B.Tucker
B.Greene
IVI.Sereda
C.Bourbonnais-MacDonald
J.Empringham
Regrets:T.Roberts
M.Hendrick
P.Jaffe
K.Patterson
Si Peters
S.Polhill
L Griffith-Jones
V.Nielsen
P.Tufts
B.Wagner
K.Wilkinson
J.Rowe
P.Sattler (Chair)
J.Stewart
R.TIsdale
K.Bushell
S.Christie
C.Dennett
K.Meeson
W.Scott
1.CALL TO ORDER.
Board Chairperson Sattler called the meeting to order at 7:05 p.m.and welcomed Bill Tucker in his
new role as Director of Education.
2./3.O CANADA AND MUSICAL PRESENTATION
The appreciation of the Board was extended to the SirWilfrid Laurier S.S.String and Guitar Ensemble
and conductors Bob Kubica and LydIa Kendell for leading in the singing of 0'Canada and performing
two musical selections.
4.APPROVAL OF AGENDA
The agenda was amended to add Special Education Advisory Committee Appointment as item 15.d.
The agenda,as amended,was approved on motion of S.Polhill,seconded by J.Bennett.
5.OFFICIAL RECORD -none
6.RECOGNITIONS
a.UNITED WAY PRESENTATION
J.Rake,Public Affairs and Community Relations,and R.Salazer,Program Services,in their
capacity as Co-Chairs of the Board's 2007 United Way campaign welcomed and introduced
members of the campaign committees representing Elgin, London-Middlesex and Oxford. Ms.
Salazer presented certificates of recognition to 10 key contributors inthis year's campaign which
Included staff members and student organizers as selected by the UnitedWay organizers.
It was announced that the students and staff ofTVDSB raised a record setting donation to United
Way of $304,959 surpassing the goal of $285 000. The total was unveiled in a special
presentation by students from Saunders S.S.,London,Prince Andrew P.S.,Denfield,and Jack
Chambers,P.S.,London. Mr. Rake explained that funds were raised by staff through payroll
deduction and special events,and by students who participated Ina wide variety of activities
includingthe annual Stair Climband UnitedWayfootball games.The funds are divided between
the three United Way organizations based on where the money was earned across the system,
with Oxford receiving$47 276,Elgin receiving$47 295, and London-Middlesex receiving
$210 388.
2008 January 08...2
6.RECOGNITIONS -cont'd
a.UNITED WAY PRESENTATION-cont'd
8.Lechner of the United Way -Elgin accepted the donation on behalf of all the United Way
organizations and extended appreciation to Thames Valley staff and students fortheir incredible
support that will ultimatelymake a difference In thousands oflives across Thames Valley.
Director of Education Tucker concluded that many families,students and staff members have
been impacted by the United Way organization.He extended congratulations to the Thames
Valley 2007 United Way Committee and to all staff who contributed as part of the Board team
toward the success ofthis year's campaign.He expressed pride In Thames Valle/s outstanding
achievements that support community outreach such as the United Way in building on the
Board's commitment of Improving student teaming every day.
7.CONFLICTS OF INTEREST -No conflicts of interest were declared.
8.CHAIR'S ANNOUNCEMENTS
ChalrSattler reported that an invitation has been received from Minlsterof Education Kathleen Wynne
to attend an important announcement to be held at Jack Chambers Public School (London) on 2008
January 09.
Chair Sattler advised that she and Exec. Supt. B.Greene will be attending a regional meeting with
Ministry representative Dwight Duncan on 2008 December 10 to present issues related to Thames
Valley.She will also be joining Director Tucker and Exec.Supts.Greene and Sereda to view a
OPSBA webcast presentation on 2008 January 11.An in-camera Budget Advisory Committee
meeting has been planned for 2008 January 29 to begin discussions for the next Budget year.The
meeting will be heldinthe EducationCentre Thames Roombeginningat 4:00p.m. The MPPmeeting
Is scheduled for 2008 February 15 at 9:00 a.m.In the Governor Simcoe Room.
Trustees were also reminded of the 2008 OPSBA Public Education Symposium being held 2008
January 24 to 26 at the Sheraton Centre Hotel in Toronto.As well,the Ontario Network of Trustees,
a fledgling organization,will be meeting at CityHall following the Symposium.Chair Sattler advised
that S. Pullam,Trustees'Office,will prepare a revised schedule of the upcoming ARC meetings.
Further, the Trustees'Govemance workshop Is scheduled for2008 April 17and 18.Further details
will be provided as they are confirmed.
9.DIRECTOR'S ANNOUNCEMENTS
Director Tucker welcomed Lynne Griffith-Jones to her first official Board meeting as Superintendent
of Education. He advised that Exec. Supt.Elliott and Supts.Moynihan and Hughes were absent to
attend an assessment workshop in Toronto.
DirectorTucker reported that a memorandum has been received from Cheri Hayward,Director,
School Business Support Branch,Ministry of Education, regarding Operational Reviews of District
SchoolBoards. The OperationalReviewisa Ministry Initiative undertakeninpartnership with school
boardsintendedtostrengthenbusinesspracticesand build management capacity,encouragegood
stewardship,as well as Identify opportunities forcost savings and continual Improvement.
Exec.Supt.Greene provided a brief overview of Ministry Memorandurfi SB34 outlining the
Operational Review process noting the Ministry's goal isto strengthen operational business practices
In order to increase the effectiveness,efficiency,transparency and responsiveness of Ontario's
publicly funded education.It is anticipated thatthe information gained from the Operational Review
will become the foundation for developing standards of "best practice".Exec.Supt.Greene
explained that the Board's operational structure will be reviewed by Deliotte or PriceWaterhouse
Cooperoveran eight-week period commencing in2008 February.
Mr.Tucker concluded the announcements stating thathe Is looking forward to working with trustees,
administration and support staff in his new role as Director of Education.
2008 January 08...3
10.PRESENTATIONS
a.THAMES VALLEY DISTRICT SCHOOL COUNCIL
The following 2005-06School Council Annual Reportwas presented byBrenda Hopkins,Thames
ValleyDistrict School Council (TVDSC)Chairperson,Arlene Morell,Vice-Chairperson and Laura
Momsh.
Ms. Hopkins advised that the Thames ValleySchool Councils across the Board are continuing
to be more effective active partners ineducation.This year's report documents the activitiesof
these valuable partnerships In fulfilling the mandate of the Ontario Ministry of Education
Regulation 612/00.
In compliance withthe Regulation 612/00,school councils must submit an annual report. Inthe
spring of 2003,the Thames Valley District School Council (TVDSC)implemented a process to
collate the Information from these submitted reports and Identify areas of strengths and needs
for Thames Valley school councils.This enables the Thames Valley District School Council to
effectively address the areas of support needed.The summaries of the School Council Annual
Reports may be found on the Board's website:www.tvdsb.on.ca/schoolcouncHs/screport.shtml
Ms.Hopkins advised that throughout the school year,the TVDSC continues to respond to a
number of needs Identified In previous and current reports.As well,recommendations continue
to be made to school councils based on best practices.Some of the many activities that the
TVDSC has worked on throughout the year Included:
creation of the Thames Valley Acronym Flyer;
^-revision of the "Your Guide to School Councils"brochure;
/-review of Thames Valley Inserts to the Ministry's School Council Guide;
providing "mini"workshops on various topics prior to TVDSC regular meetings;
-supporting the Thames Valley Parent Involvement Committee and provided representation;
-attended training sessions provided by Ministryor Provincial organizations;
-supporting Secondary School Council Networi^Committee;
supporting Region School Councils;
providing regular School Council Email Updates;
submitting monthly written reports to the TVDSB on the activities of TVDSC;
gathering input to submit to the Ministry of Education on various topics;
continuing to enhance the school council section of the Board's website;
attending regular meetings with the TVDSB's Chairperson &Vice-Chairperson;
supporting Thames Valley school councils -attended meetings,answered questions,etc.;
continuing to Improve communication pathways among all stakeholders;
providing Input to TVDSB trustees and administration;
planning and hosting the Fourth Annual Provincial School Council Symposium;
providing representation on many Board and community committees;
collecting data on the use of the Parent Involvement Grant of $500;
- collecting school council reports, examining the data and reporting on Information.
Ms.Hopkins advised that the 2005-06 Annual School Council Summary Report presented to the
Board in 2007 January included six recommendations on how the organization would respond
to the reports.A follow-up on how those recommendations were addressed,or If there is still
work to be done,was provided In the report.
r
2008 January 08...4
10.PRESENTATIONS -cont'd
a.THAMES VALLEY DISTRICT SCHOOL COUNCIL -cont'd
Ms.Morell reported that there had been a steady increase In the numberofsubmissions since
the TVDSp started collecting,collating and examining the school council reports.In 2005-06,
155 completed school council reports were submitted an increase from the 136 submitted in
2004-05,106 reports in 2003-04 and in 2002-03 when only 76 were completed.Unfortunately,
in 2006-07 this upward trend did not continue.The number of reports completed and submitted
decreased byfourfor a total of 151 reports.
This school year,secondary school council report submissions reached 84%with only five that
did not submit a completed report.This isan increase from the 73%secondary that submitted
lastyear,73%in 2004-05 and 57%in 2003-04.Adifferent trend hasbeen noticed for elementary
school report submissions,lastyearthe submitted reports peaked at 87%,with this year seeing
a slight decline to 82%submission.Charts were viewed that compared reports submitted by
secondary and elementary schools overthe past fouryears.
It was noted that a total of nine schools (seven elementary and two secondary)have not
submitted a completed report in thethree previous yearsthatthe TVDSC hasbeen collecting and
examining this information.This school year,five ofthe nine schools (four elementary andone
secondary)did follow through and submitted a completed report.Unfortunately,this has not
madean impact duetoothersthat previously did submit but did not follow through onfor this
year.
Ms.Morell emphasized thatthe TVDSC wishes that all Thames Valley School Councils will
comply and submit a completed report.With an overall response rateof 83%for this year,
compared tothe 85%last year,special attention will havetobe given to ensuring the response
rate reaches an upwardtrendagain.TheThames Valley District School Council is committed to
improving student learning and assisting school councils across the Valley in fulfilling their
mandate.
The School Council plans on performing the following to assist school councils:
1.The TVDSC will contact the Thames Valley School Councils who did not file a completed
report to offer assistance with the requirement for this school year.Again,specific
consideration will be given tothe school councils that have never filed a report In the period
of time that the TVDSC has been reviewing the documents.As well as inquiring as to why
those that usuallysubmita reportdidnotthisyear.
2.The TVDSC will provide assistance to all school councils on effective ways to use the
Ministry of Education Parent Outreach Grant of$500.
3.The TVDSC will focus efforts on assisting school councils that have less than seven parent
members on theirschool councils.The TVDSC will also assist the schoolcouncilsthat have
reported meeting for less than the mandated four meetings ayearandthosethatdonotmeet
for what is perceived asan effective meeting length or time ofday.
4. The TVDSC will,again,offer assistanceto school councils who indicated in their submitted
reports that they are experiencing specific difficulties.
The following School Council recommendation was presented for Board consideration;
That the TVDSB create a more formal method of ensuring that each Thames Valley school
has an effective school council established.The TVDSC continues to receive requests for
assistance from school council or parents of a school community in establishing a school
council each year,holding elections by the required deadline,meeting expectations of
2008 January 08...5
10.PRESENTATIONS -cont'd
a.THAMES VALLEY DISTRICT SCHOOL COUNCIL -cont'd
TVDSC Recommendation -cont'd
number of parent members and meetings,etc.The TVDSC requests thatthe TVDSB
institute a requirement for each school to submit a "Certification of Estabiishmenf tothe
superintendent by a predetermined deadline each year.Asample ofa form already used by
the Alberta School Council Association has been Included In the report.
Trustee Jaffe inquired ofschools thatdonothavea School Council.Director Tucker responded
thatin many schoolsa Home and School Association may exist,and therefore,it may be more
difficult to find another group of seven individuals willing to commit to the School Council
membership.Heassured trustees that principals are worthing diligently at encouraging parents
to participate butthatthereare a variety ofreasons why representatives are not available.
Chair Sattler extended thanks for an informative presentation.She noted that,last year, the
Board approved a new process and that the TVDSC report and recommendations will be
considered bythe Chairs'Committee fora response in2008 May.(Note:Itwas later confirmed
that the new process was not approved by motion.)
11.MINUTES OF THE 2007 DECEMBER 18 REGULAR BOARD MEETING
a.CONFIRMATION OF MINUTES
The minutes of the Regular Board Meeting,2007 December 18 were adopted on motionof T.
Grant,seconded by P.Jaffe.
b.BUSINESS ARISING FROM MINUTES
Trustee Grant referred to the 2007 Summer School Report (item 12a.)and requested a brief
summary ofthe revenues and expenditures requiredtoprovidethe program. Exec.Supt.Greene
reportedthatrevenues included continuing education,transportation andenrolment-basedgrants
totaling $521,140 forthe 2007 summer school. Expenditures includedsalaries, supplies and
transportationof$466,943, as well as facilities costs of$54,000 resulting ina totalcost recovery
of revenues balancing expenses.
Trustee Exiey referred to the Report of the Committee of the Whole, In Camera (item 13.e.
recommendation 2) regarding awardingthe Medwayadditions/renovations projectto Gracevlew
Enterprises Inc.Trustee Exley requested that the Administration provide a brief summary ofthe
proposed program offerings not part of the present facility.Supt. Wilkinson responded that the
renovations at Medway will provide a significant number of program enhancements in many
areas.Supt.Tufts highlighted program enhancements Includingvocal music area,dance studio,
visual arts,drama studio expansion and developmental special education capacity Increase from
two to three classes.As well,the technology area will include design labs,broadcasting
communications areas and regular classroom computer banks.Manager Bushell explained that
Medway High School is one of the Board's older facilities requiring upgrading and that withthe
accommodation increase of 17 instmctional spaces portable classrooms can be eliminated from
the property.
It was noted that as part of the discussions underway regarding capital building design
presentations,communication isveryimportant. Agood communication plan will ensure that the
message is conveyed to the public Indicating examples of the Board's commitment to the best
educational programs and services possible being delivered to elementary and secondary
students.Manager Dennett,Public Affairs and Community Relations,cited a number of
strategies being developed to demonstrate to parents and communities the Board's commitment
(^to enhancing education programs and facilities.
12.STUDENT TRUSTEES'UPDATE
Student Trustee Rowe advised that a Student Advisory Council meeting has been scheduled for2008
January 31 from4:30 -6:30 p.m. He noted that the Student Trustee elections are scheduled for 2008
April 25. Information will be sent to principals by mid February.
2008 January 08...6
13.REPORTS FROM THE ADMINISTRATION
a.MONTHLY FINANCIAL REPORTING
Exec. Supt. Greene presented the month-end financial report as at 2007 November30. The
update included the year-to-date activity,thesummaryofrevenues,expenditures by expenditure
type,expenditures by area,and expenditure type.
K.Meeson,Manager,Financial Services,commented on the enrolment of 2007 October31
noting a decrease of elementary studentsandincreaseofsecondarystudentsequatingtoa net
increase enrolment of 181 students.The changes result in an revised estimate due to the
enrolment increase of $250 000.
14.REPORTS OF COMMITTEES
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE 2007 November 06
12:18 p.m.-3:30 p.m.
Members
J.Bennett,Trustee (Chair)
T. Grant,Trustee D.Lee,Leaming Disabilities Association -
R.Tlsdale,Trustee London Region (LDA-LR)(-2:45 p.m.)
M.Barbeau,VOICE forHearing Impaired Children A.Loebus,London Down Syndrome
(+2:20p.m.,-3:25 p.m.)Association
B.Boyd (alt)Thames Valley District School Council m.Masters (alt)Integration Action for Inclusion
D.Ensing,Association for Bright Children (-1:50p.m.)London Chapter (lAI)
J.Gritzan,Thames Valley Children's Centre b.Montmlny,Madame Vanier Children's ^
E.Hagar,(alt)London Down Syndrome Association Serv(-2:55 p.m.)
B.Harvey,EpilepsySupport Centre (-1:55 p.m.)c.Thammavongsa,(alt.)Association for
E.Kany,Children's Aid Societyof London and Bright Children)
Middlesex C. Walker,Thames Valley DistrictSchool
Council
S. Wilson,Community Living Education
Committee
Administration and Others
S.Hughes Superintendent of Education V.Towell,(Alt)Secondary School Vice-
P. Cook, Elementary Principal Principal
B.Noble,Special Education Leaming Supervisor J.VanBommel,Secondary Vice Principal
Regrets:P.Glllis,Integration Action for Inclusion London Chapter (lAI)B.Hoffman,Autism
Ontario London
A. Morse,Easter Seals R.Salazer,Leaming Supervisor,Program Services,R.Tlsdale,
Trustee
Absent:D.Almost, Ontario Assoc.For Families of Children with Communication Disorders,
G. McGahey, Chippewas ofthe Thames FirstNation Board of Education
Guests:J.Johnston,Principal,J P Robarts PS (Learning Supervisor Special Education -
January);
L.Elliott,Executive Superintendent of Program Services; K.McLellan,Montcalm SS; T.
Burch, Huron Park SS; B. Cowan,West Elgin SS;A. McBride,Sir George Ross SS
1.CALL TO ORDER
The meetingwas calledtoorderat 12:18p.m.inthe KatherineHarieyRoomatthe Education
Centre.
A
(
2008 January 08...7
14.REPORTS OF COMMITTEES -cont'd
a. REPORT OF THESPECIAL EDUCATION ADVISORY COMMITTEE-cont'd
2.CONFIRMATION OF AGENDA
Amotionto approve the agenda was carried.
3.BUDGET
Executive superintendents.GreeneandS.Maceyfrom the Finance Department joined the
meeting todiscussthe upcoming Budget process.Mr.Greene provided a detaiied overview
oftheSpecial Education 2007 -08 Budgk.The Committee requested that he attend a future
meeting and presenta complete iist ofthe expenditures iisted onthe2007- 08 Approved
Special Education Budget sheet.
4.SYSTEM PLAN -LITERACY/NUMERACY
ExecutiveSuperintendent L.Elliott joinedthe meetingto providean overview ofthe System
Planfor Literacy/Numeracy andthe Expected Literacy,Numeracy andStudentPathwaysfor
Success Practices for TVDSB Schools.
Committee Chair Bennett thanked Learning Supervisor B. Noblefor ali of her worlc over the
years on behalfofSEACandwishedher well inher retirement.J. Johnston,Principal,JP
Robarts P.S.,was introduced.Ms.Johnston wiil be assuming the responsibilities ofLearning
Supervisor,Special Education effective 2008 January 01.
5.CONFLICTS OF INTEREST
No conflicts of interest were declared.
6.REPORT OF MEETING FROM 2007 OCTOBER 01
The Motionto approve the report of the 2007 October 01 meeting was carried.
7.BUSINESS ARISING FROM THE MINUTES
.7.1 ONSIS Foiiow-Up (lEP Data)
B. Nobie provided infonnation on the number of students for which Independent
education plans have been developed,by exceptionality.She recommended that this
information be provided to SEAC monthlyand that the November 7 data be used as the
baseline for future reports.
7.2 Incluslonary Committee Update
SupL S.Hughes advised that the Incluslonary Committee Is meeting on Monday,
November 12*^.He will bring a reportto the nextSEACmeeting.
7.3 Suspension/Expulsion Data
Supt.Hughes advised the committee that he has received suspension/expulsion data
and has contacted K.Stewart,to extract the data from SKOPUS.He will report back at
the next meeting.
7.4 RSEC Update
Supt.Hughes provided a brief overview of information received at the recent Regional
Special Education Conference (RSEC).
7.5 Ontario Psychological Association -deferred to the next meeting
8.BMS IN PLACE OF CPl
Supt.Hughes advised the committee that the Board has moved to the BMS system as
recommended by the Ministry of Education.He noted that it Is a non-profit,Canadian
system while the CPl is an American,purchased system.
2008 January 08...8
14.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE-cont'd
9.SEAC UPDATES
9.1 CODE Update
The Learning Co-crdinators and B.Noble met and approved the purchase of 18
SmartBoards for schools with self-contained programs and will be providing In-service
on the use of the SmartBoards.In-service will also be provided to elementaryand
secondaryschoolson Literacy/Numeracy forself-contained classes also funded through
the $110 000 previouslyapproved.
9.2 Special Education Plan Review Committee
Supt.Hughes noted that the Special Education Plan Review Committee met on October
30 and will reviewthe full plan although"there Is no requirement from the Ministry of
Education to revise It.This committee is scheduled to meet on November 13 in the
Dundas Room at the Education Centre at 10:00 a.m.
10.MENTAL HEALTH AND WELLNESS COMMITTEE
Supt.Hughes advised that the Mental Health and Wellness Committee met on November 1
and has scheduledthenext meeting for November 27at 11:0d a.m.inthe Dining Room.B.
Nobledistributedprovideda handoutfromlast year's Symposium ForumheldonOctober25,
2006. Itwas suggested thatan eveningsession forparents could be provided to request
information/focus items for this committee. It was suggested that Diane Benoit be
approached to participate in this Initiative.
11.COMMITTEE UPDATES - deferred to next meeting
12.CORRESPONDENCE
The Special Education Newsletter for October was reviewed.
13.FORUM:ASSOCIATION UPDATES
E.Hagar,London Down Syndrome Association,describedthe summer trip the grouptook
with 16 students.
A.Loebus received an achievement award forhis work with the London Down Syndrome
Association.
14.TRANSITION PLANNING - LD SECONDARY
V.Towell introduced K.McLellan,Montcalm Secondary School; T.Burtch,Huron Park
Secondary School;B.Cowan,West Elgin Secondary School;and A..McBride,Sir George
Ross Secondary School.The group provided Information to the committee on steps,
processes,programs,etc. that schools have In place and agencies that are utilizedto assist
students with transitions at the end of secondary school.
15.FUTURE AGENDA ITEMS
•Suspension / Expulsiondata - S. Hughes -December
PPM 140/PPM 141 /Bill 212-B.Wagner -December / January (Global overview of
new legislation)
•OPA Report - R.Salazer -December
Incluslonary Committee Update -info from D.LeConte meeting -S.Hughes -December
• Ontario Secondary School Literacy Test -December
Shared Solutions -January
16.FUTURE MEETING DATES
The following meetingswere scheduled for 12:15 p.m.with lunchavailableat 11:45 a.m. at
the Education Centre:
2008 January 08...9
f ^14.REPORTS OF COMMITTEES -cont'd
^a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE-cont'd
Future Meetings -cont'd
2007 December 04,Katherine Harley Room;
2008 January 08,London Room;
2008 February 05,Katherine Harley Room;
2008 March 04,Katherine Harley Room;
2008 April 01,Katherine Harley Room;
2008 May 06,London Room;
2008 June 03,London Room.
17.ADJOURNMENT - A motion to adjourn at 3:30 p.m.was earned.
J.BENNETT,
Chairperson
b.REPORT OF THE POLICY WORKING COMMITTEE 2007 November 27
3:05-4:45 p.m.
MEMBERS ADMINISTRATION AND OTHERS
J.Bennett (Chair)T.Roberts J.Thorpe S.Christie
S.Doub R.Tisdale (3:30)B.Strong S.Hughes
P.Jaffe M.Sereda B.Greene
B.Wallace J.Verbalcel
r"^Trustee Visitor:S.Peters,F.Exiey,T.Grant
V (3:50)Visitors:A.Morell,B.Hopkins
1.APPROVAL OF AGENDA -The agenda was approved by motion.
2.CONFLICTS OF INTEREST-none declared
3.COMMITTEE REPORT OF OCTOBER 23,2007,AND TRACKING SHEET-provided for
information
4.INTRODUCTION OF DRAFT POLICY/PROCEDURE -none
5.CONSIDERATION OF POLICY/PROCEDURE FOLLOWING PUBLIC INPUT
a. Policy:Health and Safety
B.Strong and B.Wallace joined the meeting.Manager Strong advised that the Ministry
of Labour has requested that an updated report be posted on the Board's website
annually and reviewed annually.The date of the review will be reflected in the policy
amendment date.
The following motion was moved and carried:
That amendments to the policy on Health and Safety be forwarded to the 2007
December 18 Board meeting for approval.
-b.Procedure:Lockout -Energy Isolation
(It was noted that the Lockout-Energy Isolation procedure was posted to the Board's
website for public input;however,no input was received.The Ministry of Labour has
requested that the draft procedure provide more specific machine lock out provisions,site
specific training and the retention of additional documentation at the worksite..The
following motion was moved and carried:
2008 January 08...10
14.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE POLICY WORKING COMMITTEE -cont'd
5. CONSIDERATION OF POLICY/PRQCEDURE FOLLOWING PUBLIC INPUT -cont'd
c.Procedure: Procedure:Lockout -Energy Isolation - cont'd
Thattheamended procedureon Lockout-Energy Isolation be forwarded tothe 2007
December 18 Board meeting for information.
c. Procedure:Principal Inputon System SupportStaff
Input has been received from the OSSTF PSSP bargaining unit on the procedure
regarding Principal Input on System Support Staff.Manager Strong described the unit's
proposed changes relatedto malcing the procedure more specific to PSSP members.
It was noted that as the document applies to all itinerant staff, not all recommended
changes have been adopted.
All checklists from principals will be shared with staff and a copy ofthe principal's Input
will be provided tothe staffmember during the performance appraisalprocess.
Trustee Roberts requested thatthe wording inSection3.3 be amended toread that the
principal "musfhave the opportunity to discuss the input being considered for
submission. Itwas noted that as an employeemayworkinmore than one school itis
mandatory forone principal to provide input with the option forotherstoalso provide
input.Itwas requested and agreed thatthe employee'ssignature will be added tothe
written appraisal fonn.
Aftera lengthydiscussion, the following motion was movedand carried:
That the amended procedure on Principal Input on System Support Staff be
forwarded tothe December 18,2007, Boardmeetingfor information.
d. Independent Procedure - SupportStaff Hiring
The independent procedure onSupportStaff Hiring was posted tothe Board's website
for public input.Input was received from CUPE 4222 requesting thatthe amendments
be put in abeyance pending resolution of related CUPE grievances.It was agreed to
move forward with the amendments removing the requirement for tuberculosis testing.
The following motion was moved and cam'ed:
Thatthe amended independent procedure on Support Staff Hiring be forwarded to
the December 18,2007, Boardmeetingfor information.
6.DRAFT POLICY/PROCEDURE REQUIRING FURTHER CONSIDERATION -None
7. SUGGESTED POLICY/PROCEDURE REVISiONS
a.Procedure - Naming of Schools
Director J.Thorpe described amendments to the Naming of Schools procedure clarifying
changes to membership ona Naming ofSchools Committee and the process to receive
suggested names.The following motion was moved and carried:
That amendments tothe Naming of Schools procedure be posted tothe Board's
website for60 days for publicinput.
b.independent Procedure - Food InOur Schools Guideline
Superintendent S.Hughes and Learning Supervisor J.Verbakel joined the meeting to
discuss amendments to the Food In Our Schools Guideline independent procedure.Mr.
Verbakel described the discussions noting a survey was completed by a class of Grade
8 students regarding thedocument The committee examining the procedure was a sub-
2008 January 08...11
14.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE POLICY WORKING COMMITTEE -cont'd
committee of the Healthy Schools Committee. It was suggested and agreed that a
connection to the Healthy Schools policy will be included in the independent procedure.
The Healthy Schools policy will also be amended to reflect the new procedure in Its
"Resources"section.
It was suggested that recommendations from the sub-committee be Included in the
document.The document was referred back to the sub-committee for consideration and
return to the Policy Working Committee at its 2008 January 22 meeting.
8.OTHER BUSINESS
a. Policy -Transportation
Executive Superintendent B.Greene and Manager B. Woodley joined the meeting to
discuss trustee concerns over transportation not being provided to students from care
giver homes or day care facilities.Exec.Supt.Greene described the current
Transportation policy. Mr.Woodley described the criteria for providing transportation
from a care giver home or day care facility.The costs and concerns to open up eligibility
to an additional 33,970 non-eligible students were discussed.
He advised the committee that the new Transportation Consortia will provide
transportation services to allfour school boards with the intent to harmonize eligibilityand
operating procedures effective September,2008.It was noted that the present policy
provides equity across the system and stressed that safety is considered in identifying
bus route stops based on the primary address.
Manager Woodley responded to Committee member questions.The information
presented by him was attached to the report.
9.DATES OF FUTURE MEETINGS
The following Committee meetings have been scheduled:
2007 December 18,3:00,Governor Simcoe Room
2008 January 22,3:00 p.m.,Oxford Room
2008 February 26,3:00 p.m.,Oxford Room
2008 March 25,3:00 p.m.,Oxford Room
2008 April 22,3:00 p.m.,Oxford Room
2008 May 27,3:00 p.m.,Oxford Room
2008 June 24,3:00 p.m.,Oxford Room
10.ADJOURNMENT -The meeting adjoumed at p.m. by motion.
RECOMMENDATION:
That amendments to the Health and Safety policy be approved.
J.BENNETT,
Chairperson
The recommendation was adopted on motion of J.Bennett,seconded by T. Grant.
Trustee Hart emphasized that time and consideration may be required to resolve difficult issues
as the Board enters intothe new Transportation Consortium. Exec. Supt.Greene referred tothe
OPSBA briefon transportation funding noting that there has not been a transportation model
2008 January 08...12
14.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE POLICY WORKING COMMITTEE -cont'd
established after 10 years of amalgamation nora distribution of resources among all school
boards.He and Chair Sattler will take this under advisement atthe regional meeting tobe held
on2008January10. Trustee Hart commented thatthepresent situation will require changeand
that OPSBA may be a vehicle to assist.
c.REPORT OF THE CAPITAL PLANNING ADVISORY COMMITTEE
MEMBERS
London
P.Sattler (Chair)
A.Welch
A.Leduc
L.McCallum
M.Moffatt
M.L.Cunningham
C.Langille
8.Polhill
R.Tisdale
T.Roberts
J.Scott
C.Cassidy
M.Wood
J.Bennett
T.Jones
P.Mack
Elgin
F.Exiey
T.Grant
J.Rowe
J.Hanbuch
L.Schneider
C.Walker
D.Guemsey
C.Webb
N.McDougall
D. McKillop
L.Stevenson
(Chair)
Middlesex
S.Peters (Chair)
K.Aranha
S.Doub
K.Patterson
B.Tichenoff
S.Weaver
J.Osbome
C.Anger
Oxford
G. Hart (Chair)
J.Stewgrt
B.Feeney
B.Ball
S.Davis
J.Thomer
M.Thomas .
R.Gordon
M.E.Smith
B. Hopkins
D.Doan
2007 December 06
7:00-8:30 p.m.
ADMINISTRATION AND OTHERS
J.Thorpe
K.Dalton
B.Greene
L.Elliott
M.Sereda
C.Bourbonnais-MacDonald
J.Empringham
S.Hughes
M.Moynihan
V.Nielsen
B.Tucker
P.Tufts
B.Wagner
K.Wilkinson
K.Bushell
S.Christie
C.Dennett
B.Moore
1.WELCOME AND INTRODUCTIONS
Chair Sattler welcomed participants noting there was a mix of new and returning members
tothe committee and herappreciation ofthe number who were able attend the meeting.She
advised that there would bean opportunity at the end of the meeting for members to get to
know the other representatives within their regions.She introduced the Tmstee Chairs,the
Tnjstee members ofeach committee,the Senior Administration and resource staff.
ChairSattler provided an oven/lew ofthe work ofthe committee sinceitlastconvened. She
noted that last winter,the regional CPACs came together to review the five-year capital plan
thathadbeen prepared bystaff.Each regional CPAC discussed the plan andwas asked to
bring forward recommendations onthe establishment ofAccommodation Review Committees
(ARCs)and identify the top student accommodation priorities within the region.The report
2008 January 08...13
O 14.REPORTS OF COMMITTEES -cont'd
^c.REPORT OF THE CAPITAL PLANNING ADVISORY COMMITTEE - cont'd
1.WELCOME AND INTRODUCTIONS -cont'd
of the four regional CPACs was brought to the Board on March 20 and referred to
Administration for comment.Based on the input of the CPACs,as well as their own detailed
review of the Board's capital planning needs,in
April,the Administration presented tnjstees with a recommendation to establish ten ARCs.
Many of the administrative recommendations flowed directly from the CPAC
recommendations,although some were not recommended by CPAC.
Trustees largely approved the ten ARCs Identified by staff and launched a series of
committees in 2007 April.At the same time,tmstees also approved a new process for
considering pupil accommodation issues bydirectingthe Administrationto prepare an annual
report each November with recommendations for ARCs to be established in the following
year.In September,the mandate of CPAC was changed to create a new role for the
committee - to seek feedback from the broader community on the administrative report on
accommodation,provide advice to the Board on the staiffrecommendations and future capital
planning directions.Chair Sattler advised that as a result of this new process,the CPAC
meeting was called.
As directed in the Aprilmotion, a report was brought to the Board on November 27,proposing
an additional 11ARCs.TrusteesreferredthatreporttoCPACtoseekitsinputandfeedback
on the staff recommendations.Chair Sattler requested feedback on the overall direction as
well as on the specific recommendations brought forward by staff.
X-Chair Sattler advised that the sub-committee meetings may be held at the Education Centre
(,whichwouldallowaccess tospecializedstaff like Gil Owens,Kevin Bushell,etc.ora location
oftheirchoice.She advised that should the meetings be held locallyand on the same date,
It may not be possible for administrative staff to attend.
She asked each regional CPACtoconsultwiththe stakeholders they represent,consider the
recommendations specific to their region and report back to the Board noting it does not
preclude giving advice on other areas of the region that the sub-committee feels deserves
study.She stressed that the Board IsInterested intheirviews on whether itis looking a the
rightareas ofthe regionsand the rightgroupingsofschools.She cautionedthat itisthejob
ofthe ARCto consider alternatives tothe staff rationale which is required In order to establish
the ARC, but would not necessarily be the role of CPAC to identify altemative rationales.
She noted, as well,that the Boardis not necessarily looking foradvice on timing,although
itis certainly within the sub-committees' role as an advisory bodyto provide such advice.
Given the resources already involved in running the ten ARCs currently underway,she
pointed out that the Board will obviously not be able to move ahead withthe establishment
of another round of ARCs all at once.
2.COMMITTEE MANDATE/UPDATE
ChairSattler reviewed the committee mandate highlighting amendments increasing the
number of community and school council representatives.
3.PUPILACCOMMODATION AND FACILITYORGANIZATION INDEPENDENT PROCEDURE
Director J.Thorpedescribedthe Pupil Accommodation and Facility Organization independent
procedure.
4.ENROLMENT STATUS
r ExecutiveSuperintendent K.Dalton describedthe enrolment status report provided with the
t agenda material noting a projected enrolment decline from 1999-00 to 2011-12 of 12,452.49
students.She emphasized the need to adjust operating costs and reduce facilities inorder
to be ina position to providean appropriate level of program inThames Valley to ensure
studentsuccess. She asked each regional CPAC toofferreasonsfor considering additional
system efficiencies.
2008 January 08...14
14.REPORTS OF COWIWIITTEES -cont'd
c.REPORT OF THE CAPITAL PLANNING ADVISORY COMMITTEE -cont'd
5.CONSIDERATION OF THE 2007 NOVEMBER 27 THAMES VALLEY ANNUAL PUPIL
ACCOMMODATION REPORT -ACCOMMODATION REVIEW COMMITTEES -PHASE
TWO REPORT TO THE BOARD
Exec. Supt.Dalton described the 11 proposed additional Accommodation Review
Committees as follows based on the 2007 November27 reporttothe Board:
CEC Central -London
I) BishopTownshend, Lome Avenue, St.George's Public Schools
II)F.D.Roosevelt,Prince Charles,Sir Winston Churchill Public Schools
III)SchoolofAdult,Alternative &Continuing Education,SirGeorgeRossSecondarySchool,
Thames Secondary School
Iv)Riverside,Westdale Public Schools
CEC Central -Middlesex
I)East Williams Memorial,McGillivray Central,Parkhill-West Williams Schools
ii)Glencoe High School,Strathroy District Collegiate,West Elgin Secondary School
CEC East
I)A.J.Baker,Thamesford,Zorra Highland Park Public Schools
ii)Beachville,Harris Heights,Princess Anne,Princess Elizabeth,Victory Memorial,
Westfield Public Schools
iii)Hillcresl,D.M.Sutherland, Northdale,Springbank Public Schools
CEC South
I)Arthur Voaden Secondary School,Central Elgin Collegiate Institute,Parkside Collegiate
Institute
ii)Balaclava Street,Edward Street,Locke's Public Schools
6.QUESTIONS AND COMMENTS BY MEMBERS
ChairSattler and Director Thorperesponded to questions posed byCPACmembers.
7.NEXT STEPS
ChairSattlerasked each regional committeetoremainto identify any additional information
theymightneed inorderto assess the staffreportand discuss wherethey would like tohold
the next meeting onJanuary 21.She asked thatmembersemailany information requests
to her and advised that all information available would be shared.
8.CONCLUDING COMMENTS
Chair Sattler thanked all present for their commitment toand interest In the Capital Planning
Advisory Committee.She also indicated that should itbe desired bythe regional CPAC
members,the next meetings could be held locally or a single meeting as proposed for
January 21 in the Education Centre.
9.DATE AND TIME OF NEXT MEETING
Regional meetings were scheduled as follows:
-London and Middlesex - 2008January 21,7:00 p.m.,Education Centre;
-Oxford - 2008January 21,7:00 p.m..CollegeAvenueSS,Woodstock;
-Elgin - 2008January 23.7:00 p.m.,CEC-South Education Centre,St.Thomas.
10.ADJOURNMENT
The meeting adjoumed at 8:30 p.m.
P.SATTLER,
Chairperson
2008 January 08...15
14.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE AUDIT COMMITTEE 2007 December 18
3:00 p.m.-4:27 p.m.
MEMBERS PRESENT ADMINISTRATION AND OTHERS
T.Grant B.Greene D.Gumham
J.Stewart (Chair)P.Hearse 8.Lentz (-4:00
R.TIsdale K.Meeson J.Berkin
Trustee Visitor:S.Peters
1.APPROVAL OF AGENDA
The agenda was approved by motion.
2.CONFLICTS OF INTEREST -none declared
3.2006-07 AUDITED FINANCIAL STATEMENTS
Exec.Supt.B.Greene discussed the 2006-07 audited financial statements noting the
presentation Is a month ahead of usual.He noted the effects of the accounting changes due
to PSAB,particularly on the presentation of the Financial Statements.This is the third year
of consolidated reporting with Thames Valley District School Board having approximately 380
entities Including the Thames Valley Education Foundation,Non-Board Funds,and various
parent groups.He described the operating surplus of $1.2M which Is approximately .2% of
the Board's approved budget.
David Gurnham and Stephanie Lentz of Deloitte presented the Auditors'Report of the
consolidated financial statements of the Thames Valley District School Board.S.Lentz
reviewed the reporting responsibilities of Deloitte noting the audit Included assessing risk,
examining supporting evidence,assessing accounting principles used,and assessing
estimates made by management.She described the quantitative and qualitative
considerations used to determine the materiality of $12,856,400 for the 2007 audit.
D.Gumham submitted a letter of auditor independence to Chair Stewart.The letter,dated
2007 December 18 was attached to the minutes.The three areas of audit emphasis were
consolidation of school generated funds,salaries and benefit expenses and accounts
payable and accrued liabilities.The Management letter, to be presented atafuture date,will
Include internal control considerations.He noted the audit of the August 31,2007 financial
statements Is complete,that there were no limitations placed on the audit and that the audit
was conducted in accordance with Canadian Generally Accepted Auditing Standards
(GAAS). He confirmed Deloitte did not identifyany evidence of fraud and misstatements
arising from error that would materiallyaffect the financial position presented inthe financial
statements.Discussion took place on possible future PSAB protocol with regard to fixed
assets.D.Gumham confirmed the valuation of fixed assets will be formula driven.
Exec. Supt.Greene discussed the financial statements and described factors contributing to
the small surplus of $1.2M,such as the retirementgratuityand utilities estimates. Karen
Meeson highlighted areas ofthe statements and provided explanation on matters such as the
Good Places to Learn financing.
Paul Hearse distributed the 2006-07 financial summary as attached to these minutes.He
provided a high level review ofthe approved budget,revised budget,actuals and variance.
Healso provideddetails on revenues otherthan the Grants for Student Needs (GSN's)such
as tuition fees,interest and restricted grants received during the school year. Clarification
was given on the salary estimates noting they are done on an average salary basis.
2008 January 08...16
14.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE AUDIT COMMITTEE •cont'd
3.2006-07 AUDITED FINANCIAL STATEMENTS -cont'd
E)(ec.Supt.Greene distributed an email he received from DELOITTE regarding an invitation
toattenda seminar titled "Preparing forthe Year-End Audit Committee Meetings."tobe held
atthe Four Points Sheraton on Thursday,2008Jan 10 from 11:00 a.m.to1;00 p.m.Trustees
can letJudy Berkin know iftheyare interested In attending.D.Gumham will look Into the
possibility of retrieving the session on line at a later date.
Chair Stewart confirmed with D.Gumham thatno limits were placed onthe audit andthatany
concerns will be includedinthe management letter.The following motion was moved and
carried:
That the 2006-07audited financial statements be approved.
4.COMMUNITY MEMBERSHIP-UPDATE
Exec. Supt. Greene noted there has been no response from the Chamber of Commerce
regarding membership onthe Audit Committee andthathe will follow-up with them in the
nextfew days.Discussion took placeonthe letter tothe community seeking representation
onthe audit committee.It was confirmed the documents havebeen reposted tothe home
page of the TVDSB website and are contained in the Bulletin Board section.
5.OTHER BUSINESS -None
6.NEXT MEETING
The next meeting will be held onTuesday,January 15 at 3:00 p.m.
7.ADJOURNMENT
A motion to adjoumwas moved and cam'ed at 4:27p.m.
RECOMMENDATIONS:
Thatthe 2006-07 audited financial statements be approved.
J.STEWART,
Chairperson
The recommendation was adopted on motion ofJ.Stewart,seconded by R.Tisdale.Tnjstee
Exiey was absent during the vote.
e.REPORT OF THE CHAIRS'COMMITTEE 2007December 19
9:20-10:30 a.m.
MEMBERS
J.Bennett
J.-Stewart
ADMINISTRATION AND OTHERS
J. Bennett P. Sattler (Chair),o
.1 •steworf 'J-Thorpe S.Chnstie
B.Tucker
Regrets:G.Hart
2008 January 08...17
^14.REPORTS OF COMMITTEES -cont'd
[•e.REPORT OF THE CHAIRS'COMMITTEE -cont'd
1.APPROVAL OF THE AGENDA
The agenda was approved by motion.
2.CONFLICTS OF INTEREST -none declared
3.AGENDA REVIEW
The agendas for the in-camera and public Board Meetings of January 8,2008,were reviewed
and approved.It was agreed to cancel the in-camera meeting for lack of agenda items.
4.CORRESPONDENCE
The following correspondence was approved for inclusion on the January 8 Board agenda
under "Communications":
Niagara DSB re support of motion related to the cun-ent funding fonnula for High Needs
Amount of the Special Education grant;
Ministryof Education re appointment of the Director of Education.
A letter from the Middlesex-London Health Unit regarding Itsvision screening program will
be Included in the Trustees'Infomiation package.
5.OTHER BUSINESS
a. Capital Planning AdvisoryCommittee Membership and January Regional Meetings
Additional members to the Capital Planning Advisory Committee were discussed.The
following motion was moved and carried:
(That the attached amended Capital Planning Advisory Committee Membership be
approved.
Chair Sattler advised that a meeting of the CPAC regional subcommittee Chairs has
been proposed for 12:30 p.m. on January 16 following the Chairs' Committee meeting.
Area maps will be available for the regional CPAC meetings scheduled for London,
Middlesex and Oxford on January 21 and Elginon January 23.
b.2008 January 29 Budget Advisory Committee
Plans for the January 29 in-camera Budget Advisory Committee meeting with the
supervisory officersand trustees were discussed.The meeting will be held from4:00-
7:00 p.m.in the Thames Room.
c.Negotiations Advisory Committee
The process of notifying trustees of Negotiations Advisory Committee meetings was
discussed.DirectorThorpe will request that fonnal meeting agendas be distributed in
advance to all trustees through Corporate Services.
d. Ministerof Education Visitto Thames Valley
DirectorThorpe advised that the Ministerof Education Istentatively planning a visitto
Thames Valleyon January 9.Further details will be provided once the visitisconfirmed.
6.DATE AND TIME OF FUTURE MEETINGS
The following committee meetings have been scheduled:
9:00 a.m.,2008 January 16;
9:00 a.m.,February 6, 20;
,^-9:00 a.m.,March 5,19;
(- 9:00 a.m.,April 2,16;
9:00 a.m.,May 7,21;
9:00 a.m.,June 4,18.
2008 January 08...18
14.REPORTS OF COMMITTEES -cont'd
e.REPORT OF THE CHAIRS'COMMITTEE -cont'd
7.ADJOURNMENT
The meetingadjournedat 10:20 a.m. by motion.
RECOMMENDATION:
That the attached,amended Capital Planning Advisory Committee Membership be approved.
P.SATTLER,
Chairperson
The recommendation was adopted on motion ofF.Exiey,secondedbyJ.Bennett.
15.COMMUNICATIONS
a. ONTARIO PUBLIC SCHOOL BOARDS'ASSOCIATION -none
b.DISTRICT SCHOOL BOARD OF NIAGARA
A letter from Warren HoshizakI,Director of Education,District School Board of Niagara to Chair
Sattler seeking the Board's support of Its motion related to the cun-ent funding formula for High
Needs Amount (ISA 2 and ISA 3)ofthe Special Education grantwas received.
c.MINISTRY OF EDUCATION
A letter from Bany Pervin,Acting Assistant Deputy Minister to Chair Sattler,acknowledging
receipt of notification of the appointment of Mr.William Alexander Tucker to the position of
Director of Education and Secretary with theThamesValley District School Board effective 2008
January 01 was received.
d.SPECIAL EDUCATIONADVISORY COMMITTEEAPPOINTMENT
A letter lias been received from Clayton Eaton,President,Integration Action for Inclusion (lAI),
nominating Michele Master as the lAI representative and Patty Gillis,as the alternate
representative onthe Board's Special Education Advisory Committee.The following motion was
moved byJ. Stewart,seconded byJ. Bennett:
And resolved that Michele Masters be appointed the SEAC representative on behalf of
Integration Action for Inclusion andPatty Gillis the alternate representative.
16.NOTICE OF MOTION
17.MOTION - NOTICEOF WHICH HAS BEEN GIVEN -none
18.ADDITIONAL ITEMS -none
19.QUESTIONS/COMMENTS BY MEMBERS
Trustee Bennett referred to recent newspaper articles and radio announcements regarding Family
Day,a new.annual statutory holiday to be effective 2008 February 18.Supt.Sereda confirmed that
the Ministry has indicated In a recent memorandum that the PD days will not be effected by the new
holiday and,therefore,there Is nothing significant to adjust in with the school year calendars.Supt.
Sereda advised that all employees will receive a memorandum regarding the new statutory holiday.
Trustee Peters advised that the Middlesex County French Immersion program was established in
1988 and will be celebrating Its 20*^year anniversary in 2008 September.
L
2008 January 08...19
20.ADJOURNMENT
The meeting adjourned at 9:40 p.m.on motion ofS.Polhill and secondedbyT.Grant.
=PCONFIRMED:
Chairperson
2008 January 08...20
SUMMARY OF APPROVED RECOMMENDATIONS OF 2007 JANUARY 08 V
That amendments to the Health and Safety policy be approved.
That the 2006-07 audited financial statements be approved.
That the attached,amended Capital Planning Advisory Committee Membership be approved.
And resolved that Michele Masters be appointed the SEAC representative on behalf of Integration
Action for Inclusion and Patty Gillis the altemate representative.
2008 January 08...21
CAPITAL PLANNING ADVISORY COWIWIITTEE MEMBERS BY REGION
2008
TRUSTEES
STUDENT TRUSTEES
STUDENT REPS
OPC -ELEMENTARY
TVSSAC -Sec
DISTRICT SCHOOL
COUNCIL
DISTRICT HOME &
^'"HOOL
_/.=0
OSSTF
CUPE
MUNICIPAL
COMMUNITY
STAFF RESOURCE
ELGIN
=rank Exiey,Chair
Tracy Grant
Jacob Rowe
Jacob Rowe
Jane Hanbuch
Larry Schneider
Carolyn Walker
Deanna Guernsey
N/A
Cindy Webb
OXFORD
Graliam Hart,Chair
James Stewart
Jacob Rowe
Zach Engel
Susan Davis
Judy Thomer
Brenda Hopkins
Randy Gordon
Brian Feeney
Michael Thomas
Nancy McDougall nf representative to be
assigned
Gloria Scoyne
Cliff BapA/ick
John Wilson
Dan McKillop
Linda Stevenson
Dino Fuschino
Stephen Molnar
Donald Doan
Bob Ball
Dick Gardham
MIDDLESEX
Sarah Doub
Jjharon Peters,Chair
Monica Hendrick
Jacob Rowe
Katie Patterson
Bill Tichenoff
Chris Anger
Ariene Morell
James Osbome
Millar Nicol
Scott Weaver
Colleen Canon
Judy Callahan
Joanne
Vanderheyden
Delia Relche
Karen Aranha
Norma Wright
LONDON
Joyce Bennett
Monica Hendrick
Peter Jaffe
Sheri Polhill
Terry Roberts
Peggy Sattler,Chair
Ruth TIsdale
Katie Patterson
Katie North
Jane Shewfelt
Tony Jones
Jeffrey Scott
Christopher Cassidy
Bev Boyd
Lynda McCallum
Phillip Mack
Mary Lou Cunningham
Angle Welch
Cheryl Miller
Roger Caranci
Mike Moffatt
Mary Wood
Aaron Le Due
Chester Langille
Community Resource:
Monika Ferenczy
Bill Tucker,Director of Education
Karen Dalton,Executive Superintendent,Operations
BrianGreene,Executive Superintendent, Business
Laura Elliott,Executive Superintendent,Program
Mike Sereda,Executive Superintendent,Human Resources
Kevin Bushell,Manager,Facility Services
Gil Owens,Planning Officer
2008 January 08...22
Thames Valley District School Board POUSY
Title HEALTH AND SAFETY Policy No.2005
Department DIRECTOR'S SERVICES
Reference(s)-Occupational Health and Safety Act and its Effective Date 2000 June 27
Regulations
-Board Safety Standards
-School Safety Rules
- Policy and Procedure:Emergency Procedures
-Procedures:
-Asbestos
-First Aid and Training
-Hazardous Waste Disposal
-Indoor Air Quality Investigative
- Ministryof Labour Facility Visit
-Respiratory Protection
-Response Protocol and Communication Plan
for Portables
-Tagging of Unsafe Equipment
-Use of Designated Substance
-Independent Procedure:Pediculosis Control
It is the policyof the Board that, to ensure an accident free working and learning environment,all staff,
students and non-Board personnel on Board premises must comply with the Occupational Health and
Safety Act and its Regulations,Board Safety Standards,School Safety Rules,and other applicable
legislation.
it is the responsibility of individual employees and non-Board personnel to ensure that they comply with
the provisions of the Occupational Health and Safety Act and Its Regulations,and Safety Standards
and Rules as enumerated.
A copy of this Policy is to be posted In each Board facility.
The Safety Department and the Joint Health and Safety Committees will act as a resource to all groups
and Individuals. An update/report will be posted on the Board web-site annually.
This policy will be reviewed by the Joint Health and Safety Committees annually.The date of the
review will be reflected in the policy amendment date.
Administered By
Amendment Date(s)2007 April 03 Amendment Resolution No.1Q-C-10Rec.1
HUMAN RESOURCE
SERVICES
Board Resolution No.69-B Rec.12