Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
6/24/2008 - Regular Board Meeting
THAMES VALLEY DISTRICT SCHOOL BOARD REGULAR BOARD MEETING,PUBLIC SESSION 2008 JUNE 24,7:00 P.M. BOARD ROOM,EDUCATION CENTRE AGENDA V-verbal M -material 1.CALL TO ORDER V 2.O CANADA V 3.SPECIAL MUSICAL PRESENTATION -none 4.APPROVAL OF AGENDA M 5.OFFICIAL RECORD 6.RECOGNITIONS a.Down Syndrome Research Institute V b.Banff Work Experience V ^c.WJohn Laughlin Leadership Award V d.Sustainable Strategies for Schools V e.Student Trustees Katie Patterson and Jacob Rowe V 7.CONFLICTS OF INTEREST V 8.CHAIR'S ANNOUNCEMENTS V 9.DIRECTOR'S ANNOUNCEMENTS V 10.PRESENTATIONS a.London 2 ARC Public Input M 11.MINUTES OF THE 2008 JUNE 10 REGULAR BOARD MEETING AND THE 2008 M JUNE 17 SPECIAL BOARD MEETING a.Confirmation of Minutes M b.Business Arising from the Minutes 12.STUDENT TRUSTEES'UPDATE V 13.UPDATE TO STATUS OF RECOMMENDATIONS FROM SENIOR ADMINISTRATIVE M RESPONSE TO THE LONDON 1 ACCOMMODATION REVIEW COMMITTEE(ARC) (HURON HEIGHTS FRENCH IMMERSION,CENTENNIAL CENTRAL,NORTHRIDGE AND NORTHDALE P.S.) 14.UPDATE TO STATUS OF RECOMMENDATIONS FROM SENIOR ADMINISTRATIVE M ^RESPONSE TO THE MIDDLESEX 2 ACCOMMODATION REVIEW COMMITTEE (ARC) (BIDDULPH CENTRAL, LUCAN,LEESBORO CENTRAL, PLOVER MILLS AND PRINCE ANDREW) 15.REPORTS FROM THE ADMINISTRATION a.Approval of the 2008-09 Draft Budget M b.Monthly Financial Reporting M c.Approval of 2008-09 Draft Special Education Plan M d.Proposed Primary Class Size Addition -Princess Anne French Immersion M Public School e.Elgin/South-west St.Thomas Elementary School Design Committee M f.Response to the Thames Valley District School Council Recommendation M g.Departmental Updates M 16.REPORTS OF COMMITTEES a.Special Education Advisory Committee,2008 June 03 M b.Native Advisory Committee,2008 June 10 M c.Audit Committee,2008 June 17 M d.Chairs'Committee,2008 June 18 M e.Committee of the Whole,In Camera,2008 June 24 V 17.COMMUNICATIONS a.Chair's Summary Report V b.Ontario Public School Boards'Association -Update V 18.NOTICE OF MOTION 19.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -none 20.ADDITIONAL ITEMS 21.QUESTIONS/COMMENTS BY MEMBERS 22.ADJOURNMENT THAMES VALLEY DISTRICT SCHOOL BOARD REGULAR MEETING, PUBLIC SESSION 2008 JUNE 24 The Board met in regular session on 2008 June 24 in the Board Room at the Education Centre, meeting in public session at 7:05 p.m. to 1:20 a.m. The following were in attendance: TRUSTEES J. Bennett S. Doub (-9:55) F. Exley T. Grant G. Hart M. Hendrick (+7:10 -11:45) P. Jaffe K. Patterson (-12:05) S. Peters S. Polhill J. Rowe T. Roberts P. Sattler (Chair) J. Stewart R. Tisdale (+8:35) ADMINISTRATION AND OTHERS B. Tucker K. Dalton L. Elliott B. Greene L. Griffith-Jones S. Hughes M. Moynihan V. Nielsen M.E. Smith P. Tufts B. Wagner K. Wilkinson K. Bushell S. Christie C. Dennett P. Hearse S. Macey K. Meeson J. Neville G. Owens W. Scott S. Young 1. CALL TO ORDER. Board Chairperson called the meeting to order at 7:05 p.m. 2./3. O CANADA AND MUSICAL PRESENTATION The meeting opened with the singing of O’Canada. 4. APPROVAL OF AGENDA The agenda was amended moving item 15.e., “Proposed Southwest St. Thomas Elementary School” to follow item 12. and renumbered accordingly. The agenda, as amended, was approved on motion of J. Bennett, seconded by S. Doub. 5. OFFICIAL RECORD S. Christie, Supervisor, Corporate Services read the following official record into the min utes: We regret to record the death of Christie Rose, a 18-year-old student from Parkside Collegiate Institute, St. Thomas, on 2008 June 24. 6. RECOGNITIONS a. W. JOHN LAUGHLIN LEADERSHIP AWARD Trustee Roberts, on behalf of former Thames Valley Directo r of Education John Laughlin, introduced Cheryl Micacchi, Principal of Oliver Stephens P.S., Woodstock, the 2008 recipient of the W. John Laughlin Staff Development and Leadership Award. Ms. Micacchi was recognized for her individual leadership style in modeling professionalism and integrity, as well as displaying a thoughtful, caring approach with staff, students and the community. Her ongoing commitment to making a difference in the lives of students and the community was applauded. Ms. Micacchi was presented with a commemorative gift. Her name has been added to the award plaque displayed at the Education Centre Ms. Micacchi thanked the Board for honouring her and extended appreciation to the Oliver Stephens P.S. staff for their outstanding and ongoing support. 2008 June 24...2 6. RECOGNITIONS b. SUSTAINABLE STRATEGIES FOR SCHOOLS Chair Sattler introduced Lynn Watson, Coordinator for Sustainable Strategies for Safe Schools and recognized her role as a former London Board of Education Trustee. Copies were distributed of the Administrator’s Resource for Sustainable Strategies for Safe Schools , a professional resource developed for principals and stakeholders in school communities. The new violence prevention resource is part of a three-year provincial initiative funded by the Ontario Trillium Foundation, a result of collaboration among the Centre for Children and Families in the Justice System, CAMH Centre for Prevention Science, and the Centre for Research and Education on Violence against Women and Children, Faculty of Education UWO. Participating school boards included Limestone, Rainbow, Toronto and Thames Valley District School Boards. Ms. Watson provided a power-point presentation demonstrating how to access the safe schools website. As well, a two-minute Safe Schools video was viewed. Ms. Watson noted that the TVDSB is a provincial leader in safe schools programs and practices. She and Dr. Peter Jaffe, in his capacity as Co-Director of the province-wide Safe Schools Project, introduced Janet Ewaskiw, Southwold P.S., Murray Macdonald, Medway H.S. and Supervisory Officer representatives L. Griffith-Jones for Harris Heights P.S., K. Wilkinson for Scott St. P.S., V. Nielsen for Glen Cairn P.S., P. Tufts for Beal S.S. and M.E. Smith for Huron Park S.S. In celebration of the launch of the new resource and in appreciation of their contribution, each principal/SO representative was presented with a commemorative plaque to be displayed in the schools’ hallways symbolizing the initiative. As well, a plaque was presented to Chairperson Sattler in recognition of the Board’s support of this project. c. STUDENT TRUSTEES JACOB ROWE AND KATIE PATTERSON Trustee Jaffe in his capacity as Student Trustee Jacob Rowe’s mentor, recognized Jacob for his role as the students’ voice at the Board table. Trustee Jaffe expanded on Jacob’s commitment toward engaging Thames Valley secondary students in providing input to the Board on various topics. Jacob was commended for his participation in entering into the debate at many late night Board meetings. Trustee Jaffe thanked Student Trustee Rowe for his contribution on behalf of the secondary students noting that Jacob has been re -elected for a second term. Trustee Bennett, in her capacity as Student Trustee Katie Patterson’s mentor, thanked and recognized Katie for her contribution to the Thames Valley District School Board over the past year. Trustee Bennett advised that Katie actively participated with Jacob in meeting with the Student Advisory Council as well as in the preparation, distribution and evaluation of the Secondary Student Survey as part of Director Tucker’s Entry Plan. She noted that Student Trustee Patterson also actively participated at the Board table during many long nights. Trustee Bennett advised that this is the last Board meeting for Katie and extended best wishes as she moves on to post-secondary studies in Business at Brescia College, UWO. Student Trustee Patterson presented the following remarks: “I have been a student of the Thames Valley District School Board and the former London Board of Education for the past 13 years. I started in Kindergarten and have made my way through to the end of secondary school. The teachers, students and staff of Thames Valley have been a wonderful community as I have grown up. I have been so privileged to be part of this wonderful Board over the past year, hoping to give back just a little of everything this school board has done for me. I have greatly appreciated the support and mentoring of the trustees and administration. I would like to give a special thanks to my Trustee mentor Joyce Bennett who has always 2008 June 24...3 been there to answer a question when I didn’t know exactly what was going on. As well, to Superintendent Lynne Griffith-Jones, our Student Trustee Liaison, who has been so helpful these past months; and, to each and everyone one of you who have made this year such a great experience. Only with your support, guidance, encouragement and belief in the Student voice can this role be successful. I will carry the exceptional experiences I have gained through being the Student Trustee for a very long time to come. Thank you to the Trustees and Administration for helping throughout this experience, and to the students for giving me this opportunity to be your voice. I have greatly enjoyed it. Thank you.” 7. CONFLICTS OF INTEREST - No conflicts of interest were declared. 8. CHAIR’S ANNOUNCEMENTS Chair Sattler announced that a Special Board meeting will be held on 2008 August 26. 9. DIRECTOR’S ANNOUNCEMENTS Director Tucker introduced and welcomed Kate Young in her new role as the Board’s Manager of Public Affairs and Community Relations. Exec. Supt. M. Sereda introduced Karen Button, Staff Development Coordinator, Dr. Derek Allison, Professor, University of Western Ontario and Dr. Robert MacMillan, Associate Dean, Althouse College, UWO. Exec. Supt. Sereda and Ms. Button explained the focus for System Staff Development and Leadership. Copies of the resource materials that support the Professional Development initiatives were provided. Ms. Button explained the leadership staff development initiative entitled: “Becoming a Principal is it for me......” noting that the booklet is designed to guide a prospective leader through the leadership track process. Copies of documents have been distributed to Superintendents of Education to be used during school visits to ensure that principals and vice principals have discussions with potential applicants. It was noted that 86 TVDSB staff have expressed an interest in leadership positions. Exec. Supt. Sereda described some of the exciting aspects of the initiative noting that sponsored candidates will be given release time from the Board in order to complete courses each year. Dr. Macmillan spoke about the TVDSB and UWO partnership initiative entitled “Living and Leading Change”. He outlined the four modules presented in workshop format intended to provide experienced administrators with a focal point to analyze current new research and reflect on past experiences in order to move toward improving the practices of identified TVDSB goals. Facilitators Dr. Dennis Sparks and Dr. Stephen Anderson will also be working with Thames Valley personnel to provide a job embedded delivery format. Dr. Derek Allison commented that the Master of Education (MED) partnership is intended as a high calibre university program offering a solid fast track for Thames Valley administrators. UWO and Thames Valley leaders will be working collaboratively to identify research topics for study as part of a potential graduate degree. Exec. Supt. Sereda advised that this partnership is considered a first step toward establishing a senior level certification program recognized by the University of Western Ontario. He noted the excellent response rate indicating that 40 applications have been received with good representation from both the elementary and secondary level. He advised that there will be a nominal fee for administrators enrolled in the program with the bulk of funding provided through Staff Development. 2008 June 24...4 9. DIRECTOR’S ANNOUNCEMENTS - cont’d Director Tucker emphasized that the Board is excited to embark on this project with Althouse College and is looking forward to its implementation. Dr. MacMillan indicated the need to look at research in order to deliver the best possible program and noted that there may be something similar offered in the Toronto area. 10. PRESENTATIONS a. PUBLIC INPUT RE LONDON 2 ACCOMMODATION REVIEW COMMITTEE The following individuals and organizations presented public input related to the London 2 Accommodation Review Committee considerations. Mark Newson Talbot Village Parents Committee London 2 Sally Baughman, Tracy Lagoda London Area 2 Minority Report London 2 Carolyn Natterer Individual London 2 Mathew Rynard Individual London 2 Vicki Rynard M. B. McEachren School Council London 2 Christian Kunce Individual London 2 Chair Sattler, on behalf of the Board, extended appreciation to the presenters. Exec. Supt. K. Dalton advised that the Board will make a decision on the London ARC 2 recommendations at the Regular Board meeting to be held on 2008 October 14. 11. MINUTES OF THE 2008 JUNE 10 REGULAR BOARD MEETING AND THE 2008 JUNE 17 SPECIAL BOARD MEETING a. CONFIRMATION OF MINUTES The minutes of the Regular Board Meeting, 2008 June 10 were adopted on motion of F. Exley, seconded by J. Stewart. The minutes of the Special Board Meeting, 2008 June 17 were adopted on motion of F. Exley, seconded by J. Stewart. b. BUSINESS ARISING FROM MINUTES - none 12. STUDENT TRUSTEES’ UPDATE Student Trustee K. Patterson advised that student council activities are wrapping up for this year and that she and Student Trustee Rowe are looking at initiatives for next year. Student Trustee Rowe thanked the trustees and Supt. L. G riffith-Jones for their support during the school year and advised that he is looking forward to next year as another opportunity to represent students at the Board table. 13. UPDATE TO STATUS OF RECOMMENDATIONS FROM SENIOR ADMINISTRATIVE RESPONSE TO THE MIDDLESEX 2 ACCOMMODATION REVIEW COMMITTEE (ARC) (BIDDULPH CENTRAL, LEESBORO CENTRAL, LUCAN, PLOVER MILLS AND PRINCE ANDREW PUBLIC SCHOOLS) Exec. Supt. K. Dalton presented the fourth of 10 ARC reports being brought back to the Board for decision. The report was tabled on 2008 April 22 by the Senior Administration related to the Middlesex 2 Accommodation Review Committee. 2008 June 24...5 13. UPDATE TO STATUS OF RECOMMENDATIONS FROM SENIOR ADMINISTRATIVE RESPONSE TO THE MIDDLESEX 2 ACCOMMODATION REVIEW COMMITTEE (ARC) (BIDDULPH CENTRAL, LEESBORO CENTRAL, LUCAN, PLOVER MILLS AND PRINCE ANDREW PUBLIC SCHOOLS) - cont’d Exec. Supt. Dalton reviewed the recommendations that include a new school in Lucan and closure of Biddulph Central, Lucan and Prince Andrew Public Schools, and a new school in Thorndale and closure of Plover Mills, and Leesboro Central Public Schools. She noted that the enrolment for all five schools is 732 full-time equivalent (FTE) and advised that at a public input session it was suggested that Centennial Central P.S. be added to the boundary alternatives for school designation to the two new schools (see recommendation 3). A map of student locations by address for Prince Andrew Public School was distributed. Using the input received, the Administration presented what a potential boundary would look like if all three schools were designated. Exec. Supt. Dalton gave examples using enrolment figures of what could happen if trustees decided to include Centennial Central P.S. rather than just two new schools. It was noted that Oxbow Public School was not included because it is already overcrowded with five portables on site. Trustee S. Peters, in her capacity as Chair of the Middlesex 2 ARC, provided background information related to the Biddulph Central, Lucan, Leesboro Central, Plover Mills and Prince Andrew communities’ discussions and subsequent recommendations. She reported that it was not an easy committee for its members as there were five school communities involved with the two near Lucan wanting a new school and the two near Thorndale wanting a new school, while Prince Andrew, located in the middle and the hub of the Denfield community, wanted to remain open. Trustee Peters thanked the ARC for its hard work and diligence throughout the process. She noted that the task took a lot of time and members were very committed during the often emotionally draining deliberations. The majority of the Committee agreed on the recommendations made. As some of the presenters indicated during the public input, the inf ormation the Administration provided regarding building the two new schools for 400 students, and needing the Prince Andrew students in order to reach this number, led them to believe that they had no choice but to recommend the closure of Prince Andrew PS. Trustee Peters stated that as a Board, it has since been realized that sometimes this 400 number may be altered because of circumstances. As an example, the Drumbo-Princeton school is to be built for less than 400 students. This action shows that the Board feels a smaller school can be accommodated and can be made to work. Also, in Elgin, a school of approximately 160 students was left in that recommendation and the Administration stated they would see that the school was not disadvantaged because of smaller enrolment numbers. It seems that the Board can still maintain a smaller school and make it work if it is a priority to do so and when creative means are used to ensure a good education for students. Therefore, Trustee Peters suggested that the Board proceed with the recommendation to build the new school in Lucan and in Thorndale even though the population will be a little smaller and leave Prince Andrew Public School open for the time being. Trustee Peters emphasized that there are a number of possibilities to help increase the enrolment at Prince Andrew P.S. As heard at the ARC meetings and in presentations to the Board, Oxbow Public School is overcrowded and is presently using several portables. She felt it would be fiscally responsible for the Board to look at the possibility of changing some boundaries and using the existing Prince Andrew site to accommodate the Oxbow P.S. overflow. Also, without a solution yet to the Centennial Central P.S. issue which has a low enrolment in the English stream, a nd a review of French Immersion being imminent, this is another possible solution that could be investigated. She indicated that perhaps the Board should have included more schools in the ARC (e.g. A.J. Baker). 2008 June 24...6 13. UPDATE TO STATUS OF RECOMMENDATIONS FROM SENIOR ADMINISTRATIVE RESPONSE TO THE MIDDLESEX 2 ACCOMMODATION REVIEW COMMITTEE (ARC) (BIDDULPH CENTRAL, LEESBORO CENTRAL, LUCAN, PLOVER MILLS AND PRINCE ANDREW PUBLIC SCHOOLS) - cont’d Trustee Peters concluded that there are a number of possibilities which should be looked at before a final decision is made about Prince Andrew P.S., a good building, on a large site with fantastic community support. She requested that the Board not rush into a decision and that Prince Andrew Public School be taken out of the considerations until every scenario has been investigated. The following recommendations, deferred from 2008 April 22, were moved by G. Hart and seconded by S. Doub: 1. That a new Junior Kindergarten to Grade 8 (JK-8) elementary school be constructed in Lucan to accommodate students from Biddulph Central, Lucan and a portion of the students from Prince Andrew Public Schools; and That Biddulph Central Public School at 34297 Saintsbury Line, Lucan, be closed and declared surplus; That Lucan Public School at 270 Main St., Lucan, be closed and declared surplus; and That Prince Andrew Public School at 15237 Thirteen Mile Rd., Denfield, be closed and declared surplus. 2. That a new Junior Kindergarten to Grade 8 (JK-8) elementary school be constructed in Thorndale to accommodate students from Plover Mills, Leesboro Central and a portion of the students from Prince Andrew Public Schools; and That Plover Mills Public School at 17231 Plover Mills Rd., Thorndale, be closed and declared surplus; and That Leesboro Central Public School at 17406 Evelyn Dr., Thorndale, be closed and declared surplus. 3. That Senior Administration consult with the Prince Andrew School Council in order to facilitate input on boundary alternatives for school designation, and th e transition of pupils to the two new schools. The Administration responded to questions posed by trustees. In response to a question regarding other possibilities for the use of the Prince Andrew building should the recommendation to close be supported, Exec. Supt. Dalton advised that closing the school under the proposed reorganization plan does not denigrate the option of another use in the future. Trustee Stewart referred to the latest distribution of students’ map and asked why this boundary option wa s not contained in the original recommendation. Exec. Supt. Dalton advised that the area designation changes with the proposed addition of Centennial Central P.S. and during consultations, it was never definitively stated where the boundary would go. She stated that Planning Officer G. Owens at school council meetings indicated a roving boundary line from the beginning. If trustees deem to include Centennial Central P.S. in recommendation 3, it would become a possible option. Trustee Peters asked should Prince Andrew close, could it be reopened as a French Immersion school. Exec. Supt. B. Greene advised that the Board is not obligated to sell the facility. He noted that once the Ministry issues Prohibitive to Repair (PTR ) money to build a new school, it will no longer fund the school(s) being replaced. He advised there will be no funding for necessary maintenance or upkeep (e.g. grass cutting, snow removal, etc.) and that if closed buildings are not sold, they continue to remain the responsibility of the Board. 2008 June 24...7 13. UPDATE TO STATUS OF RECOMMENDATIONS FROM SENIOR ADMINISTRATIVE RESPONSE TO THE MIDDLESEX 2 ACCOMMODATION REVIEW COMMITTEE (ARC) (BIDDULPH CENTRAL, LEESBORO CENTRAL, LUCAN, PLOVER MILLS AND PRINCE ANDREW PUBLIC SCHOOLS) - cont’d Manager K. Bushell explained the funding sources for the Middlesex 2 ARC recommendations indicating that the proceeds from the sale of surplus sites is used to pay for capital costs. Mr. Bushell calculated that the PTR for Prince Andrew P.S. is approximately $3M (benchm ark costing). The Board will be asked to direct the proceeds to assist with the building of the two new schools. He emphasized that opening the two schools without the PTR funding for Prince Andrew and the sale of surplus property will be difficult and may hampers future construction plans for the two new schools. Mr. Bushell advised that Prince Andrew P.S. was one of five schools contained in a business case submitted to the Ministry. Prince Andrew presently requires a septic system replacement in the amount of $400 000 as well as roofing, heating and electrical service upgrades all factored into the business case. He noted that this is a common issue for PTR funding for this size of school noting it does not take long for the costs for repairs to reach the 65 percent level. Manager Bushell indicated that the new Thorndale elementary school will include accommodation for a full-day Junior Kindergarten/Senior Kindergarten with program space for approximately 360 children. He also indicated that the Lucan area growth of 440-460 allows both facilities’ designs to meet the 840 pupil places requirement as submitted in the business cases to Ministry Trustee G. Hart asked if the student transportation issue has been looked at in depth. Exec. Supt. Dalton commented on the ARC’s recommendation of no longer than a 35-minute bus ride for students noting that the routes are determined by the Board’s Transportation policy. Exec. Supt. Greene advised that the guideline is a 60-minute limit on the bus. Mr. Greene indicated that a 35-minute ride is geographically possible with more buses and less stops. Trustee S. Doub advised that she supports the new schools but struggles with closing Prince Andrew and suggested further exploration of boundary issues and postponing this decision until the French Immersion issue has been decided. Trustee R. Tisdale asked why a boundary review did not include Oxbow Public School when it is overcrowded. Exec. Supt. Dalton advised that it would be difficult to convince Oxbow P.S. parent s to have their children leave a school with maximum programming opportunities and move to Prince Andrew, a school with a declining enrolment of 150 children. The Administration strongly supported not involving the Oxbow community in a boundary review. Manager Bushell advised that Oxbow P.S. may qualify for pressure grants and referred to the C. N. Watson report that cited an addition to Oxbow in the near future. He stated that it would be premature to comment on the Centennial Central site as it relates to French Immersion. Trustee P. Jaffe asked about the status and timelines for the Administrative review of French Immersion in Middlesex and north-east London. Exec. Supt. Dalton advised that it is the intention of the Administration to come to the Board by the fall of 2008 with a boundary review of French Immersion for north-east London and Middlesex. She indicated that there will be implications for Centennial Central P.S. only and it does not effect the advantages to the five schools in moving forward with PTR funding. Exec. Supt. Dalton reminded trustees that moving the French Immersion program can be done by recommendation and that an ARC is not needed as it does not effect accommodating children in these sites or areas. She noted that the Administration is not just conducting a Middlesex and north-east London French Immersion boundary study but rather looking where the most central sites will be in order to effectively deliver maximum French Immersion program opportunities for thousands of students in the Middlesex and London areas. 2008 June 24...8 13. UPDATE TO STATUS OF RECOMMENDATIONS FROM SENIOR ADMINISTRATIVE RESPONSE TO THE MIDDLESEX 2 ACCOMMODATION REVIEW COMMITTEE (ARC) (BIDDULPH CENTRAL, LEESBORO CENTRAL, LUCAN, PLOVER MILLS AND PRINCE ANDREW PUBLIC SCHOOLS) - cont’d The following amendment to Recommendation 3 was moved by J. Bennett, seconded by P. Jaffe and carried: That the phrase “and Centennial Central Public School”, be added. 3. That Senior Administration consult with the Prince Andrew School Coun cil in order to facilitate input on boundary alternatives for school designation, and the transition of pupils to the two new schools and Centennial Public School. Trustee Grant asked about pressure grants for Oxbow P.S. and when the Board should expect t o hear from the Ministry of Education. Manager Bushell advised that the Ministry conducts its own study regarding On-the-Ground (OTG) capacity noting as well that the Ministry’s 8 -kilometer calculation is done differently than the Board. He anticipated that the Ministry’s enrolment grant program will be consistent with past practice noting that the Administration will continue to pursue the funding. The following motion was moved by S. Peters, seconded by S. Doub and defeated. That the recommendations related to Middlesex 2 ARC be deferred until the Board has had the opportunity to explore other possible options to increase the enrolment at Prince Andrew P.S. Trustee Doub requested that Recommendations 1 to 3 be voted on separately. Recommendation 1 was moved by G. Hart, seconded by S. Doub and adopted on a Poll Vote as follows: YEAS: J. Bennett, S. Doub, F. Exley, T. Grant, G. Hart, M. Hendrick, P. Jaffe, S. Polhill, T. Roberts, P. Sattler, J. Stewart, R. Tisdale NAYS: Nil ABSTENTIONS: S. Peters Student Trustee Paterson - yea Student Trustee Rowe - yea 1. That a new Junior Kindergarten to Grade 8 (JK-8) elementary school be constructed in Lucan to accommodate students from Biddulph Central, Lucan and a portion of the students from Prince Andrew Public Schools; and That Biddulph Central Public School at 34297 Saintsbury Line, Lucan, be closed and declared surplus; That Lucan Public School at 270 Main St., Lucan, be closed and declared surplus; and That Prince Andrew Public School at 15237 Thirteen Mile Rd., Denfield, be closed and declared surplus. 2008 June 24...9 13. UPDATE TO STATUS OF RECOMMENDATIONS FROM SENIOR ADMINISTRATIVE RESPONSE TO THE MIDDLESEX 2 ACCOMMODATION REVIEW COMMITTEE (ARC) (BIDDULPH CENTRAL, LEESBORO CENTRAL, LUCAN, PLOVER MILLS AND PRINCE ANDREW PUBLIC SCHOOLS) - cont’d Recommendations 2 and 3, as amended, were moved by G. Hart, seconded by S. Doub and adopted on a Poll Vote as follows: YEAS: J. Bennett, S. Doub, F. Exley, T. Grant, G. Hart, M. Hendrick, P. Jaffe, S. Polhill, T. Roberts, P. Sattler, J. Stewart, R. Tisdale NAYS: Nil ABSTENTIONS: S. Peters Student Trustee Paterson - yea Student Trustee Rowe - yea 2. That a new Junior Kindergarten to Grade 8 (JK-8) elementary school be constructed in Thorndale to accommodate students from Plover Mills, Leesboro Central and a portion of the students from Prince Andrew Public Schools; and That Plover Mills Public School at 17231 Plover Mills Rd., Thorndale, be closed and declared surplus; and That Leesboro Central Public School at 17406 Evelyn Dr., Thorndale, be closed and declared surplus. 3. That Senior Administration consult with the Prince Andrew School Council in order to facilitate input on boundary alternatives for school designation, and the transition of pupils to t he two new schools and Centennial Public School. The following motion was moved by S. Peters, seconded by T. Grant: That the Thames Valley District School Board explore all possible options to transfer ownership and/or control of the Prince Andrew Public School site and facility to the Municipality of Middlesex Centre for the lowest possible consideration. The following amendment was moved by M. Tisdale, seconded by F. Exley and carried: That the words “for the lowest possible consideration”, be deleted. The main motion, as amended, was adopted. That the Thames Valley District School Board explore all possible options to transfer ownership and/or control of the Prince Andrew Public School site and facility to the Municipality of Middlesex Centre. Exec. Supt. Dalton referred to Recommendation 3 and advised that Supt. P. Tufts and Planning Officer Owens will be seeking input from the Prince Andrew School Council and the Principal. The Administration will prepare a report on boundary designations based on the input for presentation to trustees early in the fall of 2008. 2008 June 24...10 The meeting recessed at 10:50 p.m. to 10:45 p.m. A motion to sit past 11:00 p.m. to no later than 12:30 a.m. was moved by R. Tisdale, seconded by T. Grant and carried. 14. UPDATE TO STATUS OF RECOMMENDATIONS FROM SENIOR ADMINISTRATIVE RESPONSE TO THE LONDON 1 ACCOMMODATION REVIEW COMMITTEE(ARC) (HURON HEIGHTS FRENCH IMMERSION, CENTENNIAL CENTRAL, NORTHRIDGE AND NORTHDALE P.S. AND STONEY CREEK HOLDING ZONE Exec. Supt. K. Dalton presented the fifth of 10 ARC reports being brought back to the Board for decision. The report was tabled on 2008 April 22 by the Senior Administration related to the London 1 Accommodation Review Committee. Trustee Bennett, in her capacity as Chair of the London 1 ARC, focused on the public input received related to the Administrative recommendations. She advised that Recommendation 1 to build a new Junior Kindergarten to Grade 8 (JK-8) elementary school in the Stoney Creek area was supported by the Stoney Creek community. The Centennial Central P.S. English parents asked that their component be allowed to grow noting that English students have been turned away because of enrolment issues. The ARC believes that a French Immersion (FI) review is a must and requested that the Senior Administration undertake a review for Middlesex County as well as London with the goal that FI students are accommodated in single track school(s). Trustee Bennett advised that a Minority Report was submitted from the Northdale Public School community as well as petitions received from the majority of the community. The Minority Report proposed that Northdale P.S. remain open and be extended to a Junior Kindergarten to Grade 8 (JK-8) English school maintaining its present boundaries. The Minority Report supported the need for three English tract public schools to accommodate present and future needs in this area. Trustee Bennett added that Planning Officer G. Owens will provide a review of the boundaries identified as well as current and projected enrolment numbers. The following recommendations, deferred from 2008 April 22, were moved by J. Bennett and seconded by T. Roberts: 1. That a new Junior Kindergarten to Grade 8 (JK-8) elementary school be constructed in the Stoney Creek area, and that the elementary students residing north of Fanshawe Park Road and the students residing in the Stoney Creek holding zone attend the new school. 2. That the boundary for the new Stoney Creek area elementary school commence at the centre line of the intersection of Highbury Avenue and Fanshawe Park Road, then proceed north along the centre line of Highbury Avenue to the intersection of the centre line of Highbury Avenue and the northern boundary of the City of London, then proceed westerly along t he northern boundary for the City of London to the intersection of the northern boundary of the City of London and the centre line of Adelaide Street, then in a southerly direction along the centre line of Adelaide Street to the intersection of the centre line of Adelaide Street and the centre line of Fanshawe Park Road, then in an easterly direction along the centre line of Fanshawe Park Road to the intersection of the centre line of Fanshawe Park Road and the centre line of Highbury Avenue. 3. That the students of Northdale Public School residing south of Fanshawe Park Road be accommodated at Northridge Public School with an addition and renovations completed to enhance program and meet enrolment needs; and That the present Northdale Public School at 655 Tennent Avenue, London, be closed and declared surplus. 4. That the Senior Administration be directed to undertake a review of the elementary French Immersion boundaries for Middlesex County with the goal that French Immersion students are 2008 June 24...11 accommodated in a single track school(s). 5. That a Design Committee be appointed to provide input to the new Stoney Creek area school. 14. UPDATE TO STATUS OF RECOMMENDATIONS FROM SENIOR ADMINISTRATIVE RESPONSE TO THE LONDON 1 ACCOMMODATION REVIEW COMMITTEE(ARC) (H URON HEIGHTS FRENCH IMMERSION, CENTENNIAL CENTRAL, NORTHRIDGE AND NORTHDALE P.S. AND STONEY CREEK HOLDING ZONE - cont’d; Recommendations - cont’d 6. That a Design Committee be appointed to provide input to the addition to Northridge Public School. The Administration responded to questions posed by Trustees. Planning Officer Owens provided a review of the boundaries identified as part of the ARC London 1 recommendations. A lengthy discussion was held regarding all the boundaries effecting these recommendations. Planning Officer Owens indicated that the north end of London is the major area of growth while the west areas are in the final stages of residential development. He highlighted the areas that are being held for schools for future consideration by the Board. Trustee Hart asked about the $16.5M estimated costs and funding for the projects. Manager Bushell commented on the funding for the proposed new Stoney Creek school as well as the Ministry of Education funding changes related to school growth a nd Prohibitive to Repair. He advised that the Board is waiting to hear from the Ministry on the funding for the Stoney Creek project noting that he is optimistic it will be approved based on the information contained in the business case related to the growth of the area. Planning Officer Owens responded to questions related to the Stoney Creek area noting that there are 190 students residing in that area. He also reviewed the attendance boundaries for Sir John A. MacDonald, Northdale, Northridge, Centennial Central and Huron Heights Public Schools. Mr. Owens provided the number of students south of Fanshawe Park Road within the Northdale attendance area. Exec. Supt. Dalton indicated that the Administration did a second review of the two sites of Huron Heights F.I. and Northdale P.S., contained in ARC Recommendation 2, before deciding on the one to recommend. Manager Bushell referred to the C.N. Watson Focus on Excellence Report proposed that the Board consider Huron Heights as a SK -8 French Immersion sites. He commented that Huron Heights has more of an area to work with than Northdale P.S. In response to a question, Mr. Bushell commented on French Immersion transportation cost using school renewal funding on a yearly basis to alleviate any safety concerns that need to be addressed. It was noted that transportation issues can be addressed more quickly once the size for the F.I. site is known. The following amendment to Recommendation 4 was moved by J. Bennett, seconded by P. Jaffe and carried: That the words “London and” be added to the elementary French Immersion boundaries. 4. That the Senior Administration be directed to undertake a review of the elementary French Immersion boundaries for London and Middlesex County with the goal that French Immersion students are accommodated in a single track school(s). Recommendations 1, 2, 3, 4 as amended, 5, and 6 were adopted on a Poll Vote as follows: YEAS: J. Bennett, S. Doub, F. Exley, T. Grant, G. Hart, M. Hendrick, P. Jaffe, S. Peters, S. Polhill, T. Roberts, P. Sattler, J. Stewart, R. Tisdale 2008 June 24...12 NAYS: Nil ABSTENTIONS: Nil Student Trustee Paterson - yea Student Trustee Rowe - yea Chair Sattler extended appreciation on behalf of the Board to the Northdale P.S. community for their involvement in the London 1 ARC process. 15. REPORTS FROM THE ADMINISTRATION a. APPROVAL OF THE 2008-2009 BUDGET Director Tucker provided opening remarks regarding the 2008-2009 Budget process. He advised that in response to the trustees’ request at the 2008 June 17 Special Bo ard meeting, the Administration ranked the highest priorities related to budget issues. He indicated that by no means were they Administrative priorities but were presented in the proposed 2008 -2009 Budget statement and were not meant to undermine the work of the Budget Advisory Committee. He reviewed the three options for using the Program Enhancement Grant of $1 708 050: fund existing programs; allocate funds to schools; fund Administrative recommendations; or a combination of all three strategies. He proposed bringing a working paper forward in the early fall of 2008 highlighting refinements and efficiencies to the budget development process. Director Tucker reviewed his recommendation to direct $200 000 for Mental Health issues to be utilized by Program Services in response to the consultant’s report and a commitment to set aside funds for program enhancement costs associated with new schools and additions. He emphasized again that the Administrative highest priorities recommendations contained in the 2008-2009 Budget presentation were not intended as a replacement for the budget development sheets. Exec. Supt. B. Greene presented the balanced budget for 2008-2009 as developed at the 2008 June 17 Special Board meeting. At the Special Board meeting held on June 17, trustees considered the Administrative priorities related to the 2008-2009 budget issues and budget increases according to the guiding principles. Exec. Supt. Greene referred to the budget issue sheet “Moving Supervisory Officer into CEC Central - Close CEC South”. He outlined the impact of moving the Supervisory Officer into CEC Central, closing CEC South and moving CEC South Program staff to an alternate location and conversion of the Program area at Woodstock Collegiate Institute back to classroom space. It was noted that CEC South would be disposed of in accordance with Regulation 444/98. Manager K. Meeson, and Supervisor P. Hearse, Financial Services, using an overhead Excel spreadsheet presentation, tracked budget expenditures and transfers from multi purpose reserves as trustees made decisions regarding the 2008-2009 Budget allocations. RECOMMENDATIONS: 1. That the CEC South Office at 400 Sunset Drive St. Thomas be closed and declared surplus. 2. That the 2008-2009 Balanced Budget of $686,621,846, Revenue and Expenditures, be approved for submission to the Ministry of Education by 2008 June 30. 3. That the amount of $168 984 be transferred from the Multi-Purpose Reserve Fund. 4. That 50% of facility operation savings (ie. Utilities, Maintenance, Cleaning Supplies, etc.) be directed to Capital Improvements to enhance school programs, with amounts to be determined by Board motion. 2008 June 24...13 5. That a portion of the actual surplus at the end of each fiscal year be allocated toward a program facility enhancement reserve up to $2M, with amounts to be determined by Board Motion. The Administration responded to questions of clarification. During a discussion regarding the use of the Program Enhancement Grant to enrich existing or new programs, Supt. S. Hughes referred to studies about the experiences of compulsory school age, pregnant women and young mothers and the factors that determine success in continuing with education past age 16. 15. REPORTS FROM THE ADMINISTRATION - cont’d a. APPROVAL OF THE 2008-2009 BUDGET - recommendations - cont’d Supt. Hughes noted that there are approximately 100 TVDSB students that are either young mothers or pregnant and that 50 of these female students are already attached to a health site. He will bring a report in the fall of 2008 regarding this Program. The following motion was moved by G. Hart, seconded by J. Stewart: That 50 percent of the Program Enhancement Grant be distributed to the schools on a FTE basis to allow them to determine their priorities. The motion was withdrawn pending discussion of the highest priorities. The following motion was moved by P. Jaffe, seconded by R. Tisdale and carried: That the following list of highest priorities of $1 074 255 and $200 000 for Mental Health be included in the 2008-2009 Budget: - Director’s Entry Plan $ 151 237 - Community Education Centres 27 550 - Internal Audit 36 150 - Alternative Education 58 292 - Learning Resources (Textbooks) 200 000 - Secondary Staffing 421 845 - SDCI Cleaning Contract 29 181 - Occasional Teachers 150 000 $1 074 255 The following motion was moved by R. Tisdale, seconded by P. Jaffe and carried: That the Program Enhancement Grant items of Environmental Advisory Committee of $72 425; System Athletics: Elementary of $30 000; and Secondary of $50 000; be included in the 2008-2009 Budget. A motion to sit past 12:30 a.m. to no later than 3:00 a.m. was moved by J. Stewart, seconded by T. Grant and carried. The Director advised that a report is to be brought back to the Board outlining the expenditures 2008 June 24...14 under Restricted Grants. The following motion was moved by R. Tisdale, seconded by T. Grant and carried: That $450 000 be allocated to the Program Enhancement Grant for priorities determined by the Senior Administration. The following motion was moved by T. Roberts, seconded by J. Stewart and rejected: That $250 000 be included in the 2008-2009 Budget to address school facility priorities. 15. REPORTS FROM THE ADMINISTRATION - cont’d a. APPROVAL OF THE 2008-2009 BUDGET - cont’d Recommendations - cont’d Recommendations 1, 2 and 3 were adopted on motion of P. Jaffe, seconded by G. Hart. 1. That the CEC South Office at 400 Sunset Drive St. Thomas be closed and declared surplus. 2. That the 2008-2009 Balanced Budget of $686,621,846, Revenue and Expenditures, be approved for submission to the Ministry of Education by 2008 June 30. THAMES VALLEY DISTRICT SCHOOL BOARD 2008-09 PRELIMINARY BUDGET Expenditures Revenues Unallocated Revenues Preliminary Budget - Including Capital Adjustments 685 345 166 686 452 862 1 107 696 Changes Approved 2008 June 24 Program Enhancement Grant 2007-08 Allocation Highest Priorities Director’s Entry Plan Community Education Centres Internal Audit Alternative Education Learning Resources (Textbooks ) Secondary Staffing SDCI-Clea ning (600 000) 151 237 27 550 36 150 58 292 200 000 421 845 29 181 150 000 200 000 72 425 30 000 50 000 450 000 686 621 846 168 984 686 621 846 0 2008 June 24...15 Contract Occasional Teachers PD Mental Health Environmental Advisory Committee System Athletics-Elementary System Athletics - Secondary Program Enhancement Grant Required Transfer from Multi-Purpose Reserve Fund to Balance Budget Approved Budget 3. That the amount of $168 984 be transferred from the Multi-Purpose Reserve Fund. Because of the lateness of the hour, it was agreed that decisions related to Recommendations 4 and 5 of the 2008-2009 Budget would be considered at the 2008 September 09 Board meeting. Director Tucker provided clarification related to facility operational savings (Recommendation 4) explaining how these savings are realized once facilities are closed or consolidated. Manager Bushell explained the method for tracking facilit y operational savings as it relates to school consolidations. 15. REPORTS FROM THE ADMINISTRATION - cont’d a. APPROVAL OF THE 2008-2009 BUDGET - cont’d Recommendations - cont’d The following amendment was moved by R. Tisdale, seconded by P. Jaffe and carried: That Recommendation 4 be amended to add the words, “derived from school consolidations”. 4. That 50% of facility operation savings derived from school consolidations (i.e. Utilities, Maintenance, Cleaning Supplies, etc.) be directed to Capital Improvements to enhance school programs, with amounts to be determined by Board motion. The following amendment was moved by J. Bennett, seconded by R. Tisdale and carried: That Recommendation 4 be amended to change the word “determined” to “approved” , to read as follows: That 50% of facility operation savings, derived from school consolidations, (ie. Utilities, Maintenance, Cleaning Supplies, etc.) be directed to Capital Improvements to enhance school programs, with amounts to be approved by Board motion. The following motion was moved by T. Grant, seconded by J. Stewart and rejected: That Recommendation 4, as amended, be referred to the multi-year budget process. The following motion was moved by G. Hart, seconded by J. Stewart and carried. That Recommendation 4, as amended, be postponed to the 2008 September 09 Board meeting for consideration. Recommendation 5 was moved Tisdale and seconded by J. Bennett. The following amendment to Recommendation 5 was moved by R. Tisdale seconded by J. Bennett and carried: That the words ” the actual” be changed to “any actual”, to read as follows: 2008 June 24...16 That a portion of any actual surplus at the end of each fiscal year be allocated toward a program facility enhancement reserve up to $2M, with amounts to be determined by Board Motion. The following motion was moved by J. Stewart, seconded by F. Exley and carried: That Recommendation 5, as amended, be postponed to the 2008 September 09 Board meeting for consideration. b. MONTHLY FINANCIAL REPORTING The month-end financial report as at 2008 May 31 was presented. The update included the year-to-date activity, the summary of revenues, expenditures by expenditure type, expenditures by area, and expenditure type. c. APPROVAL OF 2008-2009 DRAFT SPECIAL EDUCATION PLAN An update regarding revisions to the 2008-2009 Special Education Plan, prepared for submission to the Minister of Education, was presented. In accordance with Ontario Regulation 306 - Special Education Programs and Services, sec. 2 (3) (4), “2(3) ever y board shall ensure that the special education plan of the board is reviewed annually by the board and that the review is completed prior to July 31 in each year”, and “2(4) in any year where the special education plan is amended by the board, the amendment shall be submitted to the Minister for review on or before July 31 in that year”. 15. REPORTS FROM THE ADMINISTRATION - cont’d c. APPROVAL OF 2008-2009 DRAFT SPECIAL EDUCATION PLAN - cont’d The revised sections of the TVDSB Special Education Plan were presented to the Board on 2008 June 17 and reflected the input from SEAC, the Special Education Plan Review Committee, staff and the community. At the SEAC meeting held 2008 June 03, SEAC passed the following recommendation: “That the 2008-2009 TVDSB Special Education Plan be approved with reservations due to a lack of complete information regarding the TVDSB Special Education Budget for 2008 -2009". It was noted that the 2008-2009 Special Education Plan is to be posted to the TVDSB website following approval. RECOMMENDATION: That the Board approve the 2008-2009 TVDSB Special Education Plan. The recommendation was adopted on motion of R. Tisdale, seconded by J. Bennett. d. PROPOSED PRIMARY CLASS SIZE ADDITION - PRINCESS ANNE FRENCH IMMERSION PUBLIC SCHOOL A update was presented on the status of the proposed primary class size addition at Princess Anne French Immersion Public School and approval sought to tender and construct the project. On 2008 March 25, the Board approved the design and construction of a Primary Class Size Addition at Princess Anne French Immersion Public School. The Ministry of Education has approved 1541 New Pupil Places (NPP) to the TVDSB for additional pupil places to accommodate the Primary Class Size Initiative requirements of 20 to 1. The Board has already constructed additions using a portion of this allotment at Clara Brenton, Forest Park, Chippewa, Kensal Park FI, and Algonquin Public Schools, as well as purchased 24 additional portable classrooms. The design that allows for the addition of 63 On-the-Ground (OTG) capacity, that matches the Primary Class Size allotment for Princess Anne FI P.S. was provided. This additional capacity will be created by converting the existing library and staff room back to classrooms and the construction of an new library resource centre, as well as renovations to the 2008 June 24...17 school including additional parking. Since this proposed addition is a conversion of space and construction of a library resource centre to meet TVDSB program standards, a school design committee was not utilized as with previous addition projects. Facility Services has been working with Cornerstone Architecture Inc., the Principal of Princess Anne, the Superintendent and school staff to discuss the design of the addition as well as alterations to the existing school. The Manager of Projects and Maintenance, Project Coordinator and the Cornerstone Architect have also attended a school council meeting to discuss the proposed plans, schedule and responded to any questions/concerns from the school community. Overview of Project An overview of the project was presented and site and floor plans provided. A one-storey addition is to be constructed at the south end of the school, the addition will include a new library resource centre, and a learning support room. Renovations to the existing library to convert it back to 2 classrooms, as well as alterations to the existing staff room to convert it to an Early Years room are also proposed. Additional parking has also been added to the existing parking lot. 15. REPORTS FROM THE ADMINISTRATION - cont’d d. PROPOSED PRIMARY CLASS SIZE ADDITION - PRINCESS ANNE FRENCH IMMERSION PUBLIC SCHOOL - cont’d Budget The following costs were presented: Design and Construction $1 239 960 Disbursements $ 50 000 TOTAL $1 289 960 It was noted that the total amount includes 5 percent construction contingency allowance and all costs are Net GST. Funding The funding source for the project is the Primary Class Size Grant in the amount of $1 289 960. The proposed timelines were presented as follows: School Council Meeting 2008 June 09 Tender Period 2008 August Construction 2008 October Substantial Completion 2009 April Occupancy 2009 May RECOMMENDATIONS: 1. That the Board approve the design, schedule and budget for the proposed addition for Princess Anne French Immersion Public School and authorize the Administration to proceed to tender and construct the project. 2. That the Board approve the use of the Primary Class Size Grant to fund the proposed addition. Recommendations 1 and 2 were adopted on motion of P. Jaffe, seconded by R. Tisdale. e. PROPOSED SOUTHWEST ST. THOMAS ELEMENTARY SCHOOL Supt. K. Wilkinson provided opening remarks regarding the proposed Southwest St. Thoma s 2008 June 24...18 Elementary School. On 2008 April 08, the Board approved that the Administration plan a new Southwest St. Thomas Elementary School and to report back to with respect to: I) detailed plans; ii) funding; iii) estimated cost/budget; iv) schedule. 2008 June 24...19 15. REPORTS FROM THE ADMINISTRATION - cont’d e. PROPOSED SOUTHWEST ST. THOMAS ELEMENTARY SCHOOL - cont’d Supt. Wilkinson introduced and thanked Design Committee members Lance Dickson, Dickson Partnership Incorporated Architects; Sue Dodds and Sheri Lawrence, Parks ide Collegiate School Council; and K. Bushell and N. Hindmarsh, Facility Services, for participating in the presentation. Mr. Dickson, provided an overhead presentation of the detailed plans for the proposed Southwest St. Thomas Elementary School. After the Board received the Accommodation Review Committee (ARC) Report for Elgin Study Area 1, it approved a recommendation to begin the design process for the new elementary public school for Southwest St. Thomas. As recommended in the ARC Report, a design committee was formed comprised of community representatives from Elmdale, Myrtle Street, Scott Street Pubic Schools and Parkside Collegiate Institute, the Superintendent of Education for this area, an elementary Principal, Principal of Parkside CI, the Manager of Projects and Maintenance and Project Coordinator. The committee worked with Dickson Partnership Incorporated Architects to develop the proposed plan. Manager Bushell advised that during the past three months, design committee meetings were held to receive input and refine the proposed design. The proposed design was presented to the school communities on 2008 June 19. The reception from the school communities was excellent. The process to date has been very beneficial and has resulted in a plan that m eets the needs of students, staff and the community. The new school is to be constructed at the Parkside Collegiate Institute site as previously approved by the Board. Project Synopsis: The objective of this project is to create a new Junior Kindergarten to Grade 8 (JK-8) Elementary School to accommodated pupils as designated in the ARC Report. The Design Committee utilized program standards developed by Board Administration in the Design. The On-the-Ground capacity (OTG) will be 581. This capacity matches the enrolment projection for the proposed area. The proposed school would be a two-storey facility of approximately 57,000 FT² and would include 21 classrooms, 5 Junior Kindergarten/Senior Kindergarten (JK/SK) classrooms, a general arts room, gymnasium, stage and activity room, library resource centre, learning support room and administrative areas. Site Development: The site will include 224 parking spaces, bus and student drop-off area, as well as asphalt and grass playing surfaces. Also major alterations to the Parkside CI, staff and student parking, site access and bus drop-off are proposed. The “Green Building” features that contribute up to a 50 percent reduction in energy consumption were noted. Board Approval of Tender Due to the construction start schedule of 2008 August, it is requested that the Board approve the award of the construction contract and transfer of reserve funds to cover the cost of the project during the month of July. It is proposed that once the tender is closed and reviewed that a Board report would be faxed to Trustees for their consideration and approval. Ministry of Education Project Approval As detailed in Ministry of Education Memorandum B12 dated 2008 April 29, the Ministry now requires the Board to receive approval from the Ministry when utilizing the Prohibitive to Repair Grant or transferring of Reserve Funds for a Capital project, prior to awarding the construction contract. The appropriate submission to the Ministry will be completed once tender results and Board approval has been finalized. It is anticipated that this approval process will take approximately one week. 2008 June 24...20 15. REPORTS FROM THE ADMINISTRATION - cont’d e. PROPOSED SOUTHWEST ST. THOMAS ELEMENTARY SCHOOL - cont’d The following estimated cost/budget was presented: i. ii. iii. Design and Construction Disbursements including permits Furniture and Equipment Total $10 748 300 150 000 710 000 $11 608 300 It was noted that 2.5 percent construction contingency allowance is included in estimated cost for t he design and construction section and all costs are net GST. The funding source was presented as follows: i. ii. iii. iv. Proceeds Disposition TVDSB Other Capital School Renewal Prohibitive to Repair Grant Total $1 875 419 630 214 1 690 364 7 412 303 $11 608 300 The following timelines were also presented: Administration Council Review 2008 June 16 Community Meeting 2008 June 19 Presentation to the Board 2008 June 24 Tender Period 2008 July Board Approval to Award Construction Contract 2008 July Ministry Approval 2008 July Construction to Commence 2008 August Substantial Completion 2009 August Commissioning of Project 2009 August Set-up of School 2009 August School Occupancy 2009 September 01 RECOMMENDATIONS: 1. That the Board approve the plans, budget and schedule for the proposed Southwest St. Thomas Elementary School. 2. That the Administration proceed to tender the Southwest St. Thomas Elementary School. Manager K. Bushell described the approval process, estimated cost/budget, funding and scheduling. He extended appreciation to the architect, consultant team, and the design committee for the quick and 2008 June 24...21 efficient cooperation shown during the process. Supt. Wilkinson advised that she visited Elmdale P.S. noting that the students were excited about the new school. Sheri Lawrence and Sue Dodds, School Council representatives, commented on the needed improvements and the positive response received from the community for this project. 2008 June 24...22 15. REPORTS FROM THE ADMINISTRATION - cont’d e. PROPOSED SOUTHWEST ST. THOMAS ELEMENTARY SCHOOL - cont’d Trustee Exley advised that the Mayor of St. Thomas contacted him regarding concerns about the Parkside CI site plan. He extended appreciation to Sheri Lawrence for attending the St. Thomas City Council meeting and organizing presentations from elementary and secondary students to Council that contributed to permission being granted for the project. During discussions, Manager Bushell commented on the provision for school playground equipment noting that it is not the responsibility of the Board. Recommendations 1 and 2 were adopted on motion of F. Exley, seconded by T. Grant. Appreciation was extended to the design committee for their work. 1. That the Board approve the plans, budget and schedule for the proposed Southwest St. Thomas Elementary School. 2. That the Administration proceed to tender the Southwest St. Thomas Elementary School. f. RESPONSE TO THE 2008 SUMMARY REPORT OF THE THAMES VALLEY DISTRICT SCHOOL COUNCIL Chair Sattler presented the following response to the 2008 Summary Report of the Thames Valley District School Council. “In 2008 January, the Thames Valley District School Council (TVDSC) presented its Summary Report to the Board documenting the activities, challenges and accomplishments of TVDSB school councils as described in the 2006-2007 school council Annual Reports. Regulation 612/00 requires all school councils in the province to prepare annual written reports to both the school and the board at the end of its term, outlining the council’s goals, activities and achievements. The principal, on behalf of the school council, is responsible for ensuring that parents of children enrolled at the school are provided with a copy of the annual report. Since 2003, the Thames Valley District School Council has provided leadership in collating, summarizing, and analyzing the results of the reports, to provide a snapshot of what is happening at school councils across Thames Valley. In 2004, the Thames Valley District School Council officially presented its annual Summary Report to the Board, and also offered recommendations on actions the Board could take to enhance the collaborative working relationship between the Board and school councils, and to support the role of school councils as partners in the education of Thames Valley students. Over the years, the Board of Trustees has appreciated and benefitted from the information provided in the TVDSC Summary Report. Beginning in 2008, the Board of Trustees announced its intention to further acknowledge the work of the Thames Valley District School Council by formally responding, through the Chair’s Committee, to the recommendations of the report before the end of each school year. The Board of Trustees has reviewed the information provided in the 2008 TVDSC Summary Report. We would like to congratulate the Thames Valley District School Council for its efforts to collect comprehensive and meaningful information from all TVDSB school councils. The increase in the number of secondary school councils submitting annual reports is particularly worthy of note. The Trustees would also like to recognize the Thames Valley District School Council for its initiative in responding to its own internal recommendations, in order to improve the organization’s ability to meet the needs of individual school councils. The Thames Valley District School Council continues to demonstrate a strong commitment to Thame s Valley’s caring, learning community through its efforts to increase awareness of the role of school councils, and its assistance in providing a vital two-way communication link between the Board and parents, and between parents and the Ministry of Education. The participation of the Thames Valley 2008 June 24...23 District School Council in the Thames Valley Parent Involvement Committee (TVPIC), together with the Thames Valley Council of Home & School Associations, is further strengthening the collaborative working relationships between partners to promote the role of parents in education. The 2008 Summary Report includes the following recommendation: “That the TVDSB create a more formal method of ensuring that each Thames Valley school has an effective school council established. The TVDSC continues to receive requests for assistance from school councils or parents of a school communit y in establishing a school council each year, holding elections by the required deadline, meeting expectations for the number of parent members or meetings, etc. The TVDSB requests that the TVDSB institute a requirement for each school to submit a “Certificate of Establishment” to the superintendent by a predetermined deadline each year.” In responding to this recommendation, the Board of Trustees strongly endorses the role of school councils in enabling and facilitating parent input and advice to school a dministrators and staff, superintendents, the Board, and the Ministry of Education. We fully support efforts to maximize parental involvement and to assist schools in establishing school councils by organizing elections and ensuring the appropriate representation by school and community members. That said, we are concerned about the recommended implementation of a “Certificate of Establishment.” Such an approach would, in effect, mandate parent volunteerism and could place undue and unrealistic burdens on school principals to recruit parent members. We believe there are a number of issues that create barriers to parent participation in school councils, and we are committed to continuing to work together with the TVDSC to address those barriers and maximize parent involvement. Instead of a Certificate of Establishment, we will continue to look for new approaches and initiatives to support school administrators and school councils in their efforts to develop and enhance effective school councils. For example, the Board of Trustees recently approved the creation of a Parent Resource Centre, which was included in the Strategic Plan presented by the Director in 2008 June. (This approval is subject to final approval of the 2008-2009 Budget. Our second concern relates to the update on the use of the $500 Parent Outreach Grant, as included in the 2008 Summary Report. While we value receiving this information, to avoid confusion we believe that Parent Outreach Grants should be reported by TVPIC rather than the TVDSC, since the funding is provided by the Ministry for parent involvement at the school level, rather than for school council use alone.” Chair Sattler advised that she will contact TVDSC Chairperson Brenda Hopkins in order to follow up on this report. g. DEPARTMENTAL UPDATES Business Services - Facility Services Projects and Maintenance update included the Capital Projects at: Mitchell Hepburn P.S., Medway High School Renovation & Additions; Princess Anne French Immersion P.S. Addition; Northbrea P.S. Best Start Addition; Southwest St. Thomas Elementary School; Homedale P.S. Addition and Renovation; New Drumbo P.S.; and water testing program underway with approximately 20 schools sampled. Testing is scheduled to be completed by 2008 August 01; - Student Transportation Services of Southwestern Ontario held an Open House on 2008 June 13 at its headquarters on Wellington Road in Glanworth. Directors of Education, Trustees and Superintendents from the Thames Valley District School Board, London District Catholic 2008 June 24...24 15. REPORTS FROM THE ADMINISTRATION - cont’d g. DEPARTMENTAL UPDATES - cont’d Business Services - cont’d School Board, Conseil scolaire de district des ecoles catholiques du Sud-Quest and Conseil scolaire de district du Centre were extended invitations. Bill Bryce, Regional Manager with the Ministry of Education and former TVDSB Director was also in attendance; - Ms. Maureen Heath has been appointed to the position of General Manager for the Consortium and was in attendance at the Open House. Ms Heath has been with the London Transit Commission for nine years, first as Manager of Customer Service and then as Manager of Service Delivery with responsibility for the Operations Department. The effective start date for the General Manager is 2008 July 14; - The Board of Directors of the Transportation Consortium have been in negotiations with the Bus Operators for the 2008-09 school year; - The conversion of London Catholic District School Board's data from Bus Stops transportat ion software to Edulog is now complete and all staff have received training which meets one of the criteria required in the process of forming a Consortium; - Facility Services Operations update included: Summer cleaning schedules finalized at all schools; as part of the Custodial Supplies RFP cleaning product samples are being tested in controlled settings at several schools; - Several hardwood gymnasium floors are scheduled to be screened and refinished this summer; various pieces of automatic cleaning equipment are also being tested in an effort to select appropriate equipment for improved productivity as well as accommodating worker restrictions; flame spread testing has been conducted on stage drapery at 25 schools as per NFPA standards. Evaluation is currently taking place to develop a treatment or replacement program. The remainder of all schools will be tested over the next three years; - Approximately 100 custodial staff will be receiving First Aid training this summer. RFP’s have been issued for Custodial Cleaning Supplies, Snow Removal and Air Filter Media. Director’s Services - B. Tucker, Director of Education, visited the staff at Cleardale Public School following the one -day closure of the school on 2008 June 02. He extended appreciation for their efforts in dealing with the closure following the vandalism that occurred over the weekend at the school. He also attended the Beal S.S. Year-End Art show. - An Open House was hosted by the Director for students who contributed art work for display in the Director’s office and conference room. Students were accompanied by their teachers and parents. - The Director attended the following meetings/events: Thames Valley Education Foundation Meeting; TVSAAC Year-End Banquet; - The Director brought greetings and/or made a presentation at the following events: Children’s Aid Society Year-End Staff Meeting; Retired Teachers’ of Ontario District 8 Spring Banquet; Principals’ and Managers’ Meeting; Special Olympics; OSSTF Citizenship Awards Banquet; ETFO Yea r-End Annual Banquet; System Retirement Evening; Lawson Literary Awards Reception; OSSTF Annual Retirement Banquet; Education Centre Gift Fund Luncheon. - Ross Fair, General Manager of Community Services, and Lynn Livingston, Director of Community Services for the City of London, met with Exec. Supt. K. Dalton and Director Tucker to discuss possible municipal and Board partnerships. 2008 June 24...25 15. REPORTS FROM THE ADMINISTRATION - cont’d g. DEPARTMENTAL UPDATES - cont’d Director’s Services - cont’d - Trustees Exley and Grant and the Director met with the Elgin County Council to discuss issues regarding surplus space, possible solutions and future partnerships. - The Director met with in-coming Student Trustee Laura Varghese to discuss her new role and responsibilities. - Staff Development initiatives included: NTIP Mentoring Phase III; NTIP Specialized Instructional Coaching;NTIP Recognition; NTIP Steering Committee; NTIP Mentor Matching Application; Teacher Candidate Planning Team; Leading for Results; Protocols f or Professional Learning Conversations; TVDSB/Western Partnership; Leadership: The 7 Habits of Highly Effective People; Leadership: Administrative Mentoring Program, Leadership Strategic Plan; Leadership: Administrative Mentoring Program, Leadership Strategic Plan; Support Staff Professional Development and Training; Staff Development Coordinator; Professional Reading Program; Principals’ and Managers’ Meeting; - Public Affairs and Community Relations update included: status of the Board’s commemorative book, “A Week in the Life of the Valley”; Thames Valley Education Foundation Grants to Schools Committee; distribution of Awards and Scholarships for June commencements; Lawson Literary Awards recipients and the Strathroy DCI rededication ceremony. Human Resource Services - Benefits Staff are reviewing next September’s premium renewal report and assisting retiring staff with benefit enrolment; - Disability Management staff are assisting employees with their return to work as a result of non-occupational and occupational illnesses/injuries; as well as with both teaching panels with medical placements required under the collective agreement; - Internal elementary staffing in its final stages with placement of surplus teachers and French Immersion pool hires. During July, external hire opportunities will be posted on Apply To Education. New contract teachers during the summer months will be invited for documentation signing and orientation sessions; - By the end of 2008 August, approximately 220 Long-term occasional elementary teaching positions are to be posted and filled; In late August, elementary principals will be asked to assist with new application interviews to the Occasional Teacher list with preference given to candidates that qualify in meeting t he Board’s needs; - HR is completing next years secondary teachers’ allocations and assisting with transfers, headships and surplus teacher issues as stated under the Collective Agreement; - There are currently 970 secondary occasional teachers on the li st with approximately 22 percent (213) being retirees. Operations Services - During the month of June, Trustees received one Administrative Response to an Accommodation Review Committee (ARC) and approved the next five ARCs to begin prior to 2008 October 14. Trustees heard public input from two ARCs and debated decisions surrounding recommendations from four ARCs. To date, as a result of these decisions, a new elementary school will be built in South West St. Thomas and an addition will be constructed at H omedale Public School in St. Thomas to consolidate all French Immersion elementary students in a single track program. Both of these capital planning projects will see students accommodated in their new locations during the fall 2008 June 24...26 of 2009. A schedule of presentations to Board for the original ten ARCs was referenced; g. DEPARTMENTAL UPDATES - cont’d Operations Services - cont’d - Draft amendments to the Pupil Accommodation and Facility Organization Independent Pr ocedure have been completed and submitted to the Policy Working Committee for consideration. Ongoing review of the elementary and secondary School Valuation Templates continues for use in the next series of ARCs, once established. The modifications will reflect suggested changes as a result of evaluation of the initial ARC process; - Support data and analysis has been completed for the Senior Administrative responses to the various ARC Reports submitted, as well, as work on implementing Board decisions rel ated to the completed ARC Reports; - Status of the Primary Class Size Policy Implementation for Thames Valley was provided; - Instructional Intelligence update included the final arrangements for the Summer Institutes in York, Peel and Thames Valley with York and Peel August 12, 13, and 14. The Instructional Intelligence Steering Committee thanked the school Administration for their support of this educational event, with special thanks to Ruth Inglis, Learning Coordinator, for her lead role in organizing this endeavour; - Results of the survey regarding Additional Qualifications courses with an Instructional Intelligence focus have been received. Based on responses, the Steering Committee is now considering which course(s) to offer in the winter of 2009; - Committee members are field testing the Moodle platform to assess its viability for file sharing with our Tri-Board partners. Share Fair dates have been set for 2008 October, November and 2009 April. All members of Thames Valley will have access to each share fair, allowing time to integrate new strategies into teaching plans; - The Instructional Intelligence Steering Committee has worked diligently to build staff capacity in 2007-08, and anticipates next years' plans coming to fruition; - On 2008 June 20th, approximately 60 newly appointed Principals and Vice-Principals (assigned for 2008 January, February or July start dates) participated in a New Administrators' session. Opportunities were provided to learn about the development of entry plans a nd preparing for PD days as well as hearing "first-year reflections." "Tips for Success" were followed by a luncheon with Superintendents. This half day session provided an opportunity for celebration, learning, and professional networking. Planning is under way for a two-day Summer Institute on 2008 August 21 and 22 at which time topics will include: building relationships with stakeholders; the New Teacher Induction Program; teacher performance appraisals; progressive discipline; collective agreements; special education, and safe schools; - In an attempt to ensure that all educational stakeholders have a clear understanding of the TVDSB Assessment and Evaluation Expected Practices for both elementary and secondary schools, a two-pronged plan has been created and shared with school Administrators. Specifically, public access to the Assessment and Evaluation Expected Practice documents via the Board website will be available commencing 2008 August 01. As well, several "news briefs" have been shared with school Administrators for possible inclusion in communications to homes (e.g., school newsletters and websites). These news briefs will also be accessible via the Board website commencing 2008 August 01. The full details were included as a separate attachment to the departmental update; 2008 June 24...27 15. REPORTS FROM THE ADMINISTRATION - cont’d g. DEPARTMENTAL UPDATES - cont’d Operations Services - Research & Assessment -cont'd - Safe Schools initiatives included: Summer Institute - Elementary and Secondary Safe Schools Sessions; Secondary Schools Survey and Action Team revisions to Action Plan for submission by 2008 September 30; Violence Prevention Committee meetings to select secondary drama programs for 2008-2009; a new Dating Violence DVD resource with follow-up activities presented by trained University of Western Ontario facilitators; Elementary schools received booking information for presentations by SAIDAT for students in JK to 8; a new DVD for grade 5-6 students with performances by Pearson Schools for the Arts students will include follow-up activities created for classroom discussion; a new DVD of a multimedia presentation for grade 7 -8 students is being created that focuses on the issue of sexual harassment; follow-up activities for classroom discussion will be included in the package and will be lead by trained secondary school student facilitators involved in leadership courses. - Research & Assessment projects/major project components undertaken/completed during late 2008 May/early June were presented as follows: - Supported work on the School Effectiveness Framework implementation as well as System summary of School Summary Reports for School Effectiveness Review Process; - School visits for data collection for school effectiveness District reviews; - Developed framework and strategic goals for revised Board Improvement Plan; - Developed framework for revised School Improvement Plan; - Evaluated external research requests; - Budget tracking for Projects to Support Students At Risk; - Supported schools with analysis and reports on school-based surveys; - Secondary Student Safe School survey reported to Board, and secondary school Principals; - Support for SBLI and LOG projects; - Level Reading Assessment data from spring processed; - Skovision demonstration and testing; - Phonological Awareness - distribution of spring assessment results to schools; - Preparation of program logic model to support STEPS Review; - Additional Qualifications Course Survey - analysis and report completed; - Targeted Interventions - completion of program logic model for evaluation plan; - Targeted Interventions - initial survey of Reading Support/Reading Recovery teachers; - Primary and Junior DRA materials scanned for analysis and reporting; - Analysis of psychological services and speech/language services wait time data for OPA project; - Aboriginal Resources Survey analysis and report; - Enrolment projections; - Accommodation Review Committee mapping; - Trouble shooting for the DRA Interface; - AERO conference on "Becoming a Research Engaged School"; - Review and analysis of OSSLT material and presentation of TVDSB results; - Supported school staff in administration of the grade 3, 6 and 9 spring EQAO assessments; - Skopus - Reviewed EQAO Grade 9 Math by Feeder School Reports; completed revised TVDSB system assessments summary; - CAT 4 Writing tasks and cost options examined; - SBLI Lucas/Medway teacher feedback reviewed; - Mathematics assessments reports for elementary schools produced as well as aggregated results for secondary schools; - Data files for analysis of PRIME math and DRP/OSSLT relationships prepared; - Transition Coach Pilot Project Student Survey analysis and report; - Ministry of Education Lighthouse Pilot Project Interim Reports completed; - TVDSB PCS Preliminary Plan to the Ministry completed & submitted; 2008 June 24...28 15. REPORTS FROM THE ADMINISTRATION - cont’d g. DEPARTMENTAL UPDATES - cont’d Operations Services - Alternative Education - cont'd - Secondary OnSIS submission training and rollout completed; - Ministry Secondary Class Size report completed; - OnSIS March Submissions coordinated; - Ministry Cohort Credit Accumulation Data Validation coordinated; - Facilitated a solution to address OnSIS Special Education data needs for the 2008 March submission. - Alternative Education programs provide students who, for a variety of reasons, do not respond well to regular day school, modified programming helps them back on track to academic success. This year programs expanded with opening of two new sites in East London and Strathro y; relocating Woodstock site to a more spacious location in order to meet the increased demand for Alternative Education is in process. Currently there are 9 sites in various locations throughout Thames Valley. Each site has a teacher, educational assistant and counselor. There are also school based Alternative Education programs at Glendale High School, East Elgin Secondary School, Ingersoll District Collegiate Institute, Norwich District High School, and West Elgin Secondary School; - All Alternative Education programs offer students the opportunity to obtain Prior Learning Assessment and Recognition (PLAR) credits. This year over 200 students obtained Grade 9 and 10 credits toward their Ontario Secondary School Diploma (OSSD). Many of these students earned a total of 16 credits; - The Reconnect to Your Future program is designed to reduce the drop-out rate and re-engage students who leave school without graduating. This year 300 students participated in Reconnect programs offered in City of London, Elgin County, Middlesex County, and Oxford County; - Specialized Co-operative Education offers TVDSB students an opportunity to earn credits toward their Ontario Secondary School Diploma. Students can earn up to three secondary school credits in a semester for completing 330 hours of work. Students receive workplace training combined with the flexible delivery of the Co-op curriculum. During the 2007-08 school year the Specialized Co-operative Education program has served over 160 students; - The Board’s U-Turn program provides long-term suspended or expelled students with the opportunity to stay on track with their academic courses, and provides personal and social/emotional counseling to help students explore the underlying reasons for their suspension/expulsion. U-Turn is accessible only through a referral from the suspending/ expelling home school. U-Turn is a voluntary program in which students must choose to participate, as a condition of admission. - The U-Turn program consists of both site-based and itinerant program delivery models. Students suspended for 6 to 10 days meet with itinerant teachers in designated locations near the student’s home schools. Each student’s schedule will be developed by the itinerant teacher and the student. Students who are suspended for 11 to 20 days attend the site-based program daily for the duration of their suspension. Students who have been expelled attend the site-based program on a daily basis until they have achieved the objectives of the program and are deemed read y to return to a school. U-Turn was implemented on 2008 February 04 data of the number of students served in the U-Turn program to date was provided; - All U-Turn students who are returning to their home schools or another school, as appropriate, participate in a re-entry process that prepares them and their school communities for the students’ return. Participants in the re-entry meetings assist each student, their families, and the receiving schools with planning for the student to make a successful return to school. 2008 June 24...29 15. REPORTS FROM THE ADMINISTRATION - cont’d g. DEPARTMENTAL UPDATES - cont’d Program Services - Subject specific health and safety committees comprised of Secondary Drama and Visual Arts teachers are planning comprehensive training sessio ns in the fall of 2008, pending allocations of funds. Drama teachers will receive Fall Arrest and Ladder and Lift Training (including training on cherry pickers) so that they are fully qualified to mount lights and set pieces for curricular and co-curricular productions such as school shows and drama festivals. Secondary Art teachers will receive training on the safe handling of materials such as soapstone, clay, and other mediums requiring specific health and safety procedures to be followed. In addition, the current CD bank of Material Safely Data Sheets for Art Teachers, created by the committee in 2007, will be updated to ensure that all documents are current; - Summer writing teams will be busy creating a second series of SMART Art and ART Reach activities integrating Media Literacy, Smartboard Technology with the Visual Arts. A secondary Art Writing Team will be developing the course outline including teaching and learning strategies for the new AVI 4E (Workplace) course in Art. - The past school year has been an exciting time for Grade 7 and 8 students as new instrumental music programs have been implemented in many schools. At amalgamation, ten years ago, 47 schools did not have such programs. Today, with the support of additional Ministry Arts funding, and trustees and superintendents, TVDSB has only twelve schools starting off in 2008 September without instrumental programs. This year alone, 17 programs have been purchased and have already or will be starting in the fall of 2008. Thirty- three music teachers have received workshops and mentor support for these new programs; - The following schools have new instrumental programs this year: Caradoc North, Caradoc Central, Eckoe, North Meadows, Colborne, Southdale, Valleyview, Parkhill, Myrtle Street, Elmdale, Oxbow, Parkview, Elgin Court, Forest Park, Lord Elgin, Mitchell Hepburn and Eastdale Public Schools. Program Services’ goal is to complete the implementation process in the remaining twelve schools next year; - The goal of Business Studies has been to encourage and increase the use of experiential learning programs that support the business curriculum. Participation in business education programs, such as those offered by Junior Achievement, Sprott School of Business, Investor Education fund, the Small Business Centre, and Investors of Tomorrow has increased in classrooms throughout the TVDSB. In addition to this, Business Heads recently participated in a video -conferencing demonstration with a local company to link Business students with Canadian Entrepreneurs and Business Leaders; - This year, Cooperative Education and Work Internship teachers received training on topics relating to Ethical Guidelines & Legal Issues for Experiential Learning programs, Reflective Learning in Co-op programs, and the use of the Management Tool for Experiential Learning (MTEL) system. Over 60 teachers are utilizing the MTEL system to manage data for more than 1,000 students and employers participating in these TVDSB programs; - This year TVDSB's involvement in Skills Canada was very well received with approximately 20 schools participating. At the Provincial competitions Thames Valley students won gold, silver and bronze. Students that attained the gold level moved on to the Canadian competition placing fifth in the Canadian-wide finals. Thames Valley staff and students are looking forward to another successful year in 2009; 2008 June 24...30 15. REPORTS FROM THE ADMINISTRATION - cont’d g. DEPARTMENTAL UPDATES - cont’d Program Services - Applied Studies & The Arts - cont’d - Technological Education is still a major contributor to School to College to Work Initiatives with more than 20,000 credits directly related to technological education subjects with a success rate exceeding 85 percent. Hands on, activity based, project driven courses are providing many positive and successful opportunities for TVDSB students; - The 9th Annual TVDSB Elementary Schools’ Regional Track and Field Final was held on 2008 June 10 at TD Waterhouse Stadium at The University of Western Ontario. Sixteen regional meets involving approximately 160 schools and more than 12,000 student athletes took place in the week previous to determine qualifiers for the finals. There are five different age categories from Grade 4 to Grade 8, participating in nine different events: high jump; long jump; triple jump; softball throw; 100m, 400m, 800m, 1500m races; and the 4 x 100m relay; - Information Technology Services update included: Technology Workshops offered to Elementary and Secondary Teachers; In addition, workshops were held for individual schools; and 65 Workshops were offered by the IT Learning Coordinators through the Computer Workshops for Teachers portion of the Employee Portal. For these workshops, a total of 713 teachers enrolled. Some of the topics included: Computer Support Teacher training; SmartBoard Users: Introduction, Intermediate, Advanced; Designing Effective SmartBoard Lessons; Digital Photography and Media Literacy; Getting started with Turnitin; Google and the Internet in the Classroom; Google Docs in the Classroom; Report Card Training; Student Response Systems; Moodle in the Classroom; Comics and Literacy; Sequential Art: Comic Books; SuccessMaker Introduction Training; and Web Research with Google Notebook. - SmartBoard workshops continued to be very popular, with 33 sessions offered on a system level, in addition to the individual school sessions. The 2008 Summer Institutes 2008 is offering 40 sessions related to Technology including 21 sessions related to the use of SmartBoard; - Lunch and Learn sessions were also offered at schools, with a variety of topics including Digital Photography, SmartBoard, etc.; - IT Learning Coordinators also presented at the following conferences: Regional Computer Advisory Committee (Sequential Art and Technology); Bridges to Learning Conference at University of Toronto (Introduction to the SmartBoard); Waterloo Region Technology Conference (Comics and Literacy using Technology) MACUL in Michigan (Literacy and the SmartBoard); and National Educational Computing Conference (SmartBoards in the Classrooms). - On 2008 April 19th at Sherwood Fox P.S., ITS held a successful SmartBoard User’s Conference with more than 300 teachers participating in 42 sessions. The sessions varied from grade-specific to subject-specific and focussed on curriculum implementation. Sessions were presented by numerous teachers and Learning Coordinators from across TVDSB, with staff sharing their best practices and ideas. Participants heard from representatives from Smart Technologies and received a USB Jump Drive with every presentation file pre-loaded; - On 2008 May 2, 46 TVDSB secondary students participated in the first Student Voices Forum for Information Technology. The forum had three main purposes: to allow students to see things that happen behind the scenes in IT; to provide a forum for free expression of thoughts about the current state of technology in their schools; and to learn more about their ideas for the future of information technology in schools. Students worked in teams to create the “Ideal School”. Student Trustees Katie Patterson and Jacob Rowe assisted in the day activities as well as numerous members of the IT Department. Students participated in three break out sessions providing input on different areas of technology and in an interactive survey using a Classroom Response System; 2008 June 24...31 15. REPORTS FROM THE ADMINISTRATION - cont’d g. DEPARTMENTAL UPDATES - cont’d Program Services - Information Technology Services - cont’d - ITS continues to move the remaining secondary schools to the Board’s standard network operating system in order to complete the three and a half year initiative by the end of the first semester of 2008-2009 resulting in all TVDSB schools using the same operating system; - The scheduled upgrade to the FirstClass email and conferencing system was successfully completed with no disruption to the user community; - ITS continues to work with Business Services in modernizing the Board’s business applications. Work is under way to move to the new version of our bu dget and accounting system (BAS2000). Coupled with the upgrade of the budget and accounting system, ITS is migrating the database back end of the application to its standard database system Microsoft SQL server. All local business application development is also being converted to align with the updated budget and accounting system and standard database; - ITS is working with Human Resource Services and Business Services in the planning and testing of an upgrade to the substitute employee management system (TVARRIS) to take effect for 2008 October; - Library/Media Services update included: Superintendents, principals and teacher -librarians receiving a copy of their own school library collection analysis for the 2007 school year. The focus of this report is: accessibility, currency and utilization of their school library resources over the past calendar year. Statistics are compared to the acceptable standards for Canadian school libraries based from "Achieving Information Literacy- Standards for School Library Programs in Canada - 2006. (Canadian Library Association) Each school now has statistics on the average age of their school library collections, number of books per pupil, and new items per pupil for 2007. This report also gives a collection summary th at compares the number of titles in their collection from 2006 - 2007, total of new items purchased in each year, number of items weeded, lost, or missing; - The report also gives the school circulation statistics for the school year and compare it to th e former year - for students - male and female, as well as how many items were circulated to the staff of the school. Schools also received a comprehensive chart listing the various types of resources in their collection and their ages. Each report will ha ve "Questions for Consideration” under the three main focus areas for the principal and teacher-librarian and superintendents to use when reflecting upon the information. - Student Pathways for Success initiatives included: - The 2008 June edition of the newsletter: Student Pathways for Success Success Update containing information on many of the spring events and activities was provided; - TVDSB Student Success Leaders and four forming board teams met in Toronto from June 11-13 for the 2008 annual provincial spring Student Success Symposium; - The theme of the Symposium was Effective Leadership. Speakers included Dalton McGuinty, Premier; Steve Marshall, Deputy Minister; Barry O’Connor, Senior Advisor to the Minister; Kirsten Parker, Director, SSLT18 Implementation, Training and Evaluation; Grant Clarke, Director, SSLT18 Strategic Policy; Ken Leithwood, Professor, OISE; as well as a panel of Directors from various boards. - The theme of the Symposium was Effective Leadership. Speakers included Dalton McGuinty, Premier; Steve Marshall, Deputy Minister; Barry O’Connor, Senior Advisor to the Minister; Kirsten Parker, Director, SSLT18 Implementation, Training and Evaluation; Grant Clarke, Director, SSLT18 Strategic Policy; Ken Leithwood, Professor, OISE; as well as a panel of Directors from various boards. 2008 June 24...32 15. REPORTS FROM THE ADMINISTRATION - cont’d g. DEPARTMENTAL UPDATES - cont’d Program Services - Student Pathways for Success initiatives - cont’d - The Annual Action Plan for Student Success for 2008-09 will be significantly revised into the following categories (and supporting questions) for consideration when allocating funds and setting priorities for next year: I) Programs to Support Every Student: (a) Literacy, (b) Mathematical Literacy, © Co-operative Education, (d) Dual Credits/School College Work, (e) Specialist High Skills Major, (f) Career Exploration and Experiential Learning Opportunities, (g) Grade 7 and 8, (h) Differentiated Instruction, (I) Transitions Planning and Implementation, (j) Cr edit Recovery/Credit Intervention, (k) Identified Groups of Students, (l) Specific Courses, (m) Tracking and Monitoring, (n) Communication with Parents/Guardians; ii) Support for Every School: (a) Continuum for self-assessment, (b) What is different in our schools now than 4 years ago? © Job Embedded Professional Learning; iii) Differentiated Support for Some Schools: (a) Choose 1-2 schools that have demonstrated significant improvement in student achievement since 2003-04 and 1-2 schools that have yet to demonstrate notable improvement in student achievement. Provide school level achievement data for each. (b) What data do you consider to identify schools that are improving and those that need targeted support? (c) How do you explain the success of improving schools and what actions are you taking to support targeted schools? (d) What lessons have you learned from this school’s work that could be shared? (e) What are your plans for sharing this learning with other schools in your board and beyond for 2008 -09? (f) How will you know that there has been growth at the end of the year? It was noted that the Annual Student Success Action Plan must be submitted to the Ministry by 2008 October. 16. REPORTS OF COMMITTEES a. REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE 2008 June 03 12:15 - 2:08 p.m. Members J. Bennett, Trustee (Chair for the meeting) R. Tisdale, Trustee T. Grant, Trustee B. Harvey, Epilepsy Support Centre (-1:30p.m.) S. Cassell, The Learning Disabilities Assoc. Of Ontario -London Region J. Gritzan, Thames Valley Children’s Centre E. Hagar, London Down Syndrome Assoc. B. Montminy, Madame Vanier Children’s Services(- 2:08 p.m.) M. Masters Integration Action for Inclusion London Chapter A. Morse, Easter Seal Society (- 1:02 p.m.) C. Thammavongsa, Assoc. for Bright Children (alt) S. Wilson, Community Living Education Committee 2008 June 24...33 16. REPORTS OF COMMITTEES - cont’d a. REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE - cont’d Administration and Others S. Hughes, Superintendent of Education, Special Education J. Johnston, Learning Supervisor, Special Education P. Cook, Elementary Principal V. Towell, Secondary Vice Principal R. Salazer, Learning Supervisor, School and Community Services Absent: A. Loebus, London Down S yndrome, C. Walker, Thames Valley District School Council Guest(s): C. DeDecker, Learning Coordinator, Special Education 1. CALL TO ORDER The meeting was called to order at 12:15 p.m. in the London Room at the Education Centre. 2. CONFIRMATION OF AGENDA S. Hughes added “Special Olympics” and “DNR” to the agenda. The motion to approve the agenda as amended was carried. 3. CONFLICTS OF INTEREST - There were no conflicts of interest declared. 4. REPORT OF MEETING FROM 2008 MAY 20 The report of the 2008 May 20 meeting was approved. 5. BUSINESS ARISING FROM THE REPORT OF 2008 MAY 20 a. Allocations for 2008 / 2009 J. Johnston stated that there are 730.75 Educational Assistants (Eas) in the System in Special Education. There will not be temporary EA positions in place next year. There is a holdback of 20 EA positions which will be allocated in early September. Next year there will be a pilot program that will consist of a team of 10 EAs travelling to schools to support children and staff and to assist in making transition plans, behaviour, and safety plans for students. Schools will be able to apply for the support from the team on a temporary basis for up to 6 weeks. From the 730 EA positions, 315 are in special education classes and 415 are being utilized for integrated purposes. 6. BUDGET UPDATES K. Meeson, Financial Services Manager, attended the meeting to discuss budget related matters for 2008-09 advising that preliminary budget sheets for special education are still in process. The Special Education budget information has not yet been presented to the Board. She advised that staffing levels are the same as 2007/08 except for a slight increase in teachers in the secondary panel. When the detailed budget information is available, it will be sent to the Committee. Those who wish to provide input are encouraged to email Exec. Supt. B. Greene or the trustee representatives on SEAC. 7. APPLIED BEHAVIOURAL ANALYSIS (ABA) AND THE REQUIREMENTS OF PPM 140 C. DeDecker, Learning Coordinator, Special Education provided a presentation to the group on Applied Behavioural Analysis (ABA) and the Requirements of PPM 140. The presentation and handout were attached. 2008 June 24...34 16. REPORTS OF COMMITTEES - cont’d a. REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE - cont’d 8. SPECIAL OLYMPICS Supt. Hughes advised that the Special Olympics were held the first week of June and that they were very successful with 1700 students with special needs attending. He noted that, currently, only students in self-contained classes have the opportunity to attend; however, a meeting will be held in the fall to determine if this practice can be modified. 9. DNR FORMS Supt. Hughes advised that he has sought legal advice regarding the DNR forms noting their completion is not a school issue. It is currently the practice to call 911. It is up to the paramedics and firefighters to use the DNR forms. He will prepare a memo to the system advising that the practice remains in effect with no change despite a DNR form. 10. SPECIAL EDUCATION PLAN Supt. Hughes provided the group with the amended sections for the Special Education Plan for review and approval. He provided an overview highlighting the changes. The following motion was moved and carried: That the 2008 - 2009 Special Education Plan be approved with reservations due to a lack of complete information regarding the TVDSB Special Education Budget for 2008 - 2009. The meeting adjourned at 2:08 p.m. because of a lack of quorum. Remaining agenda items were deferred to the 2008 September 08. SEAC meeting at 7:00 p.m. in the London Room, Education Centre. J. BENNETT, Chair Trustee Bennett, in her capacity as Chair of SEAC, noted that SEAC’s recommendation was considered and approved under Agenda item 15.c. b. REPORT OF THE AUDIT COMMITTEE 2008 June 17 3:00 p.m. - 4:16 p.m. MEMBERS PRESENT T. Grant R. Robertson J. Stewart (Chair) T. van Pinxteren R. Tisdale Trustee Visitor: S. Peters ADMINISTRATION AND OTHERS B. Greene K. Meeson B. Hester J. Berkin 1. APPROVAL OF AGENDA - The agenda was approved by motion. 2. CONFLICTS OF INTEREST - none declared. 3. TANGIBLE CAPITAL ASSETS - IMPLEMENTATION OF PSAB B. Hester, Financial Services, distributed Tangible Capital Asset (TCA) Implementation Overview. He described the history, as it relates to the Public Sector Accounting Board (PSAB), and provided details of the reporting requirements. Effective 2008 September 01, local government entities, including school boards, must track and record all capital assets above cap italization thresholds in preparation for reporting in the 2009 August 31 financial statements. 2008 June 24...35 16. REPORTS OF COMMITTEES - cont’d b. REPORT OF THE AUDIT COMMITTEE - cont’d 3. TANGIBLE CAPITAL ASSETS - IMPLEMENTATION OF PSAB - cont’d In describing implementation timelines, he noted disclosure of information is required in the 2008 August 31 financial statements with full reporting of TCA amounts in 2009 August 31. Supervisor Hester reported on an updated BAS 2000 system and WorkTech capital asset module to accommodate the new requirements. He provided information on the assets to be included and capitalization thresholds. Discussion on criteria and amortization followed. Manager K. Meeson discussed the new financial statements and the data that will need to be established. She noted the involvement of the Board Auditors in matters such as software set-ups and the valuation process. 4. MONTHLY FINANCIAL STATEMENTS - 2008 MAY 31 K. Meeson distributed the monthly financial statements. Discussion regarding the format of the report followed. Administration answered questions from Committee members and described the account parenting that takes place. Beginning in September, Manager Meeson will be providing a detailed overview and explanation of the various department accounts on a monthly basis. The current report format, as both a management and internal control tool, were discussed. The ability to view the parent account line was noted as an item that would be a definite asset. Committee members and administration discussed the development of a new format that would provide more relevant information to Trustees to assist in their decision making process. 5. MEETING SCHEDULE A meeting schedule for the 2008-2009 school year will be prepared and distributed. Committee members were asked to provide suggestions for topics they would like to see covered. The next meeting was scheduled for 2008 September 16 at 3:00 p.m. 6. ADJOURNMENT A motion to adjourn was moved and carried at 4:16 p.m. J. STEWART, Chairperson c. REPORT OF THE CHAIRS’ COMMITTEE 2008 June 18 9:10 - 11:36 a.m. MEMBERS J. Bennett P. Sattler (Chair) G. Hart Regrets: J. Stewart ADMINISTRATION AND OTHERS B. Tucker M. Henry 1. APPROVAL OF AGENDA The agenda was approved. 2. CONFLICTS OF INTEREST - none declared 2008 June 24...36 16. REPORTS OF COMMITTEES - cont’d c. REPORT OF THE CHAIRS’ COMMITTEE - cont’d 3. REVIEW OF 2008 JUNE 24, BOARD AGENDA The agendas for the in-camera and public Board meetings of 2008 June 24 were discussed and updated. Some items were deferred to the 2008 September 9, Board meeting. The following motions with regard to the 2008 - 09 Draft Budget were recommended for approval by the Board: That 50 percent of future facility operational savings (i.e. utilities, maintenance, cleaning supplies etc.) be directed to capital improvements to enhance school programs, with amounts to be determined by Board motion. That a portion of the actual surplus at the end of each fiscal year be allocated toward a Program Facility Enhancement Reserve, up to $2M, with amounts to be determined by Board motion. 4. CORRESPONDENCE – none 5. SUMMER APPROVAL PROCESS During the summer months when the Board does not hold regular meetings, there ma y be a need to approve personnel changes which would normally go to the full Board for approval during the regular year. The proposed process to approve personnel changes was used last summer by the Board. The personnel changes are usually mutual consent resignations in order to hire replacement staff, tenders, etc. Each summer we receive a few requests to resign at the end of August, which require mutual consent approval, before we can hire for the resulting vacancy. Any such approvals would be reported out at the first regular meeting of the Board in September. The following motion was recommended for approval by the Board: That the Chair of the Board be authorized on behalf of the Board to approve personnel changes as required during July and August. 6. W. JOHN LAUGHLIN LEADERSHIP AWARD Chairs’ Committee discussed the nominees from the Supervisory Officers for the W. John Laughlin Leadership Award. Following discussion, Cheryl Micacchi, Principal of Oliver Stephens P.S. in Woodstock, was chosen to receive the award. Ms. Micacchi will be invited to attend the 2008 June 24 Board meeting to receive her award from Mr. Laughlin. 7. OTHER BUSINESS a. OXFORD 1 ACCOMMODATION REVIEW COMMITTEE (ARC) It was noted that the response of the senior administration to the report of the Oxford 1 ARC has been scheduled for the 2008 September 23 Board meeting. b. STUDENT TRUSTEE MEETING EXPENSES The issue of the costs of Student Advisory Committee meetings was raised. The committee agreed that these costs should not be charged to individual student trustee PD accounts, but be covered through other trustee budget lines. Chair Sattler will discuss the issue with the Trustees assistant. c. ONTARIO’S LEADERSHIP FRAMEWORK INTO ACTION Director Bill Tucker confirmed that the Ontario Leadership Framework Into Action workshop will be held at Stoneridge on 2008 September 17 and 18. Trustees are invited to attend one of the two days (workshop to be repeated both days). 2008 June 24...37 16. REPORTS OF COMMITTEES - cont’d c. REPORT OF THE CHAIRS’ COMMITTEE - cont’d 8. DATE AND TIME OF NEXT MEETING The next meeting was scheduled for 2008 September 3, at 9:00 a.m. 9. ADJOURNMENT The meeting adjourned at 11:36 a.m. by motion. RECOMMENDATIONS: 1. That 50 percent of future facility operational savings (i.e. utilities, maintenance, cleaning supplies etc.) be directed to capital improvements to enhance school programs, with amounts to be determined by Board motion. 2. That a portion of the actual surplus at the end of each fiscal year be allocat ed toward a Program Facility Enhancement Reserve, up to $2M, with amounts to be determined by Board motion. 3. That the Chair of the Board be authorized on behalf of the Board to approve personnel changes as required during July and August. P. SATTLER, Chairperson Recommendation 3 was adopted on motion of T. Grant, seconded by R. Tisdale. Recommendations 1 and 2 will be considered at the 2008 September 09 Board meeting as noted in Agenda Item 15.a. d. REPORT OF THE COMMITTEE OF THE WHOLE - IN CAMERA 2008 June 24 MEMBERS PRESENT ADMINISTRATION AND OTHERS J. Stewart(Chair) J. Bennett S. Doub F. Exley T. Grant G. Hart P. Jaffe K. Patterson S. Peters S. Polhill T. Roberts J. Rowe P. Sattler R. Tisdale B. Tucker K. Dalton L. Elliott B. Greene M. Sereda L. Griffith-Jones S. Hughes M. Moynihan V. Nielsen M.E. Smith B. Sonier P. Tufts B. Wagner K. Wilkinson C. Dennett Absent: M. Hendrick The Committee met in camera from 5:10 p.m. to 5:40 p.m. 6. APPROVAL OF AGENDA The agenda was approved by motion. 2. CONFLICTS OF INTEREST - No conflicts of interest were declared. 3. Confidential Personal and Negotiation matters were discussed. 2008 June 24...38 4. RISE AND REPORT A motion to rise and report was moved at p.m. and carried. 16. REPORTS OF COMMITTEES - cont’d d. REPORT OF THE COMMITTEE OF THE WHOLE - IN CAMERA - cont’d RECOMMENDATION: That the motions of the June 24, 2008, in-camera meeting related to ratification of a collective agreement and appointment of probationary teachers be approved. J. STEWART, Chairperson Recommendation 1 was adopted on motion of J. Stewart, seconded by T. Grant . 17. COMMUNICATIONS a. CHAIR’S SUMMARY REPORT - none b. ONTARIO PUBLIC SCHOOL BOARDS’ ASSOCIATION - none 18. NOTICE OF MOTION - none 19. MOTION - NOTICE OF WHICH HAS BEEN GIVEN - none 20. ADDITIONAL ITEMS 21. QUESTIONS/COMMENTS BY MEMBERS Trustee Bennett announced that the evening was the last night that Manager C. Dennett would be attending Board meetings and extended best wishes as he began a well-deserved retirement. She thanked Mr. Dennett for his commitment and dedication to the Board over the past years and for the positive changes he has facilitated as Manager of Public Affairs and Community Relations. Director Tucker extended an invitation to trustees and supervisory officers to attend a Wine and Cheese reception at his home on 2008 August 27 from 6:00 p.m. to 9:00 p.m. in celebration of the new school year. 22. ADJOURNMENT The meeting adjourned at 1:20 a.m., on motion of R. Tisdale, seconded by T. Grant. CONFIRMED:__________________________ _ 2008 June 24...39 Chairperson 2008 June 24...40 SUMMARY OF APPROVED RECOMMENDATIONS OF 2008 JUNE 24 - The following recommendations were adopted on a Poll Vote as follows: YEAS: J. Bennett, S. Doub, F. Exley, T. Grant, G. Hart, M. Hendrick, P. Jaffe, S. Polhill, T. Roberts, P. Sattler, J. Stewart, R. Tisdale NAYS: Nil ABSTENTIONS: S. Peters Student Trustee Paterson - yea Student Trustee Rowe - yea - That a new JK - Grade 8 elementary school be constructed in Lucan to accommodate students from Biddulph Central, Lucan and a portion of the students from Prince Andrew Public Schools; and - That Biddulph Central Public School at 34297 Saintsbury Line, Lucan, be closed and declared surplus; - That Lucan Public School at 270 Main St., Lucan, be closed and declared surplus; and - That Prince Andrew Public School at 15237 Thirteen Mile Rd., Denfield, be closed and declared surplus. - The following recommendations were adopted on a Poll Vote as follows: YEAS: J. Bennett, S. Doub, F. Exley, T. Grant, G. Hart, M. Hendrick, P. Jaffe, S. Polhill, T. Roberts, P. Sattler, J. Stewart, R. Tisdale NAYS: Nil ABSTENTIONS: S. Peters Student Trustee Paterson - yea Student Trustee Rowe - yea - That a new JK - Grade 8 elementary school be constructed in Thorndale to accommodate students from Plover Mills, Leesboro Central and a portion of the students from Prince Andrew Public Schools; and - That Plover Mills Public School at 17231 Plover Mills Rd., Thorndale, b e closed and declared surplus; and - That Leesboro Central Public School at 17406 Evelyn Dr., Thorndale, be closed and declared surplus. - That Senior Administration consult with the Prince Andrew School Council in order to facilitate input on boundary alternatives for school designation, and the transition of pupils to the two new schools and Centennial Central P.S. - That the Thames Valley District School Board explore all possible options to transfer ownership and/or control of the Prince Andrew Public School site and facility to the Municipality of Middlesex Centre. - The following recommendations were adopted on a Poll Vote as follows: YEAS: J. Bennett, S. Doub, F. Exley, T . Grant, G. Hart, M. Hendrick, P. Jaffe, S. Peters, S. Polhill, T. Roberts, P. Sattler, J. Stewart, R. Tisdale NAYS: Nil ABSTENTIONS: Nil 2008 June 24...41 Student Trustee Paterson - yea Student Trustee Rowe - yea - That a new Junior Kindergarten to Grade 8 (JK-8) elementary school be constructed in the Stoney Creek area, and that the elementary students residing north of Fanshawe Park Road and the students residing in the Stoney Creek holding zone attend the new school. - That the boundary for the new Stoney Creek area elementary school commence at the centre line of the intersection of Highbury Avenue and Fanshawe Park Road, then proceed north along the centre line of Highbury Avenue to the intersection of the centre line of Highbury Avenue and the northern boundary of the City of London, then proceed westerly along the northern boundary for the City of London to the intersection of the northern boundary of the City of London and the centre line of Adelaide Street, then in a southerly direction along the centre line of Adelaide Street to the intersection of the centre line of Adelaide Street and the centre line of Fanshawe Park Road, then in an easterly direction along the centre line of Fanshawe Park Road to the intersection of the centre line of Fanshawe Park Road and the centre line of Highbury Avenue. - That the students of Northdale Public School residing south of Fanshawe Park Road be accommodated at Northridge Public School with an addition and renovations completed to enhance program and meet enrolment needs; and That the present Northdale Public School at 655 Tennent Avenue, London, be closed and declared surplus. - That the Senior Administration be directed to undertake a review of the elementary French Immersion boundaries for London and Middlesex County with the goal that French Immersion students are accommodated in a single track school(s). - That a Design Committee be appointed to provide input to the new Stoney Creek area school. - That a Design Committee be appointed to provide input to the addition to Northridge Public School. - That the following list of highest priorities of $1 074 255 and $200 000 for Mental Health be included in the 2008-2009 Budget: - Director’s Entry Plan $ 151 237 - Community Education Centres 27 550 - Internal Audit 36 150 - Alternative Education 58 292 - Learning Resources (Textbooks) 200 000 - Secondary Staffing 421 845 - SDCI Cleaning Contract 29 181 - Occasional Teachers 150 000 $1 074 255 - That the Program Enhancement Grant items of Environmental Advisory Committee of $72 425; System Athletics: Elementary of $30 000; and Secondary of $50 000; be included in the 2008-2009 Budget. - That $450 000 be allocated to the Program Enhancement Grant for priorities determined by the Senior Administration. 2008 June 24...42 - That the CEC South Office at 400 Sunset Drive St. Thomas be closed and declared surplus. - That the 2008-2009 Balanced Budget of $686,621,846, Revenue and Expenditures, (as set out below) be approved for submission to the Ministry of Education by 2008 June 30. 2008 June 24...43 THAMES VALLEY DISTRICT SCHOOL BOARD 2008-09 PRELIMINARY BUDGET Expenditures Revenues Unallocated Revenues Preliminary Budget - Including Capital Adjustments 685 345 166 686 452 862 1 107 696 Changes Approved 2008 June 24 Program Enhancement Grant 2007-08 Allocation Highest Priorities Director’s Entry Plan Community Education Centres Internal Audit Alternative Education Learning Resources (Textbooks) Secondary Staffing SDCI-Cleaning Contract Occasional Teachers PD Mental Health Environmental Advisory Committee System Athletics-Elementary System Athletics - Secondary Program Enhancement Grant Required Transfer from Multi-Purpose Reserve Fund to Balance Budget Approved Budget (600 000) 151 237 27 550 36 150 58 292 200 000 421 845 29 181 150 000 200 000 72 425 30 000 50 000 450 000 686 621 846 168 984 686 621 846 0 - That the amount of $168 984 be transferred from the Multi-Purpose Reserve Fund. - That Recommendation 4, as amended, be postponed to the 2008 September 09 Board meeting for consideration. 4. That 50% of facility operation savings derived from school consolidations (i.e. Utilities, Maintenance, Cleaning Supplies, etc.) be directed to Capital Improvements to enhance school programs, with amounts to be approved by Board motion. - That Recommendation 5, as amended, be postponed to the 2008 September 09 Board meeting for consideration. 5. That a portion of any actual surplus at the end of each fiscal year be allocated toward a program facility enhancement reserve up to $2M, with amounts to be determined by Board Motion. - That the Board approve the 2008-2009 TVDSB Special Education Plan. - That the Board approve the design, schedule and budget for the proposed addition for Princess Anne French Immersion Public School and authorize the Administration to proceed to tender and construct the project. - That the Board approve the use of the Primary Class Size Grant to fund the proposed addition. - That the Board approve the plans, budget and schedule for the proposed Southwest St. Thomas Elementary School. - That the Administration proceed to tender the Southwest St. Thomas Elementary School. 2008 June 24...44 - That the Chair of the Board be authorized on behalf of the Board to approve personnel changes as required during July and August. - That the motions of the June 24, 2008, in-camera meeting related to ratification of a collective agreement and appointment of probationary teachers be approved.