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3/18/2008 - Regular Board MeetingTHAMES VALLEY DISTRICT SCHOOL BOARD REGULAR BOARD MEETING,PUBLIC SESSION 2008 MARCH 18,7:00 P.M. BOARD ROOM,EDUCATION CENTRE AGENDA V-verbal M -material 1.CALL TO ORDER V 2. O CANADA V 3.SPECIAL MUSICAL PRESENTATION -Glen Cairn Public School Concert Band,V London 4.APPROVAL OF AGENDA M 5.OFFICIAL RECORD 6.RECOGNITIONS a.Lester B.Pearson School for the Arts Choir Award V 7.CONFLICTS OF INTEREST V 8.CHAIR'S ANNOUNCEMENTS V 9.DIRECTOR'S ANNOUNCEMENTS V 10.PRESENTATIONS -none 11.MINUTES OF THE 2008 FEBRUARY 26 REGULAR BOARD MEETING C^'a^Conflrmatlon of Minutes M b.Business Arising from the Minutes 12.STUDENT TRUSTEES'UPDATE V 13.REPORTS FROM THE ADMINISTRATION a. To Establish a Common,Daily Schedule System-Wide in All Elementary Schools M 14.REPORTS OF COMMITTEES a.Special Education Advisory Committee,2008 February 05 M b.SEAC Chair's Report,2008 March 03 V c.Policy Worldng Committee,2008 February 26 M d.Budget Advisory Committee,2008 February 26 M e.Chairs'Committee,2008 March 05 M f.Committee of the Whole,In Camera,2008 March 18 V 15.COMMUNICATIONS a.Ontario Public School Boards'Association -Update V C'"E?^Special Education Advisory Committee Appointment M 16.NOTICE OF MOTION 17.MOTION -NOTICE OF WHICH HAS BEEN GIVEN a.Trustee Hart M 18.ADDITIONAL ITEMS 19.QUESTIONS/COMMENTS BY MEMBERS 20.ADJOURNMENT THAMES VALLEY DISTRICT SCHOOL BOARD REGULAR MEETING,PUBLIC SESSION 2008 MARCH 18 The Boardmet In regularsession on2008 March 18 In the Board Room at the Education Centre, meeting In public session at 7:07 p.m.to 8:35 p.m.The following were in attendance: TRUSTEES P.Sattler (Chair)G. Hart J.Bennett K.Patterson F.Exiey 8.Peters T.Grant 8.Polhill ADMINISTRATION AND OTHERS B.Tucker S.Hughes K.Dalton M.Moynlhan L.Elliott V.Nellsen B.Greene M.Smith C.Bourbonnals-MacDonald B.Sonier L.Griffith-Jones P.Tufts Regrets:P.Jaffe,M.Hendrick Absent:S.Doub T.Roberts J.Rowe J.Stewart R.TIsdale K.Wilkinson S.Christie C.Dennett J-Rake W.Scott 1.CALL TO ORDER Board Chairperson Sattler called the meeting to order at 7:07 p.m. 2./3.O CANADA AND MUSICAL PRESENTATION The appreciation of the Board was extended to the Glen Cairn Public School Concert Band of London and Conductor Deborah Dawe for leading In the singing of O'Canada and performing two musical selections. 4. 5. 6. APPROVAL OF AGENDA The agenda was approved on motion of T.Roberts,seconded by F.Exley. OFFICIAL RECORD -none RECOGNITIONS a.LESTER B.PEARSON SCHOOL FOR THE ARTS CHOIR AWARD M.Moynlhan,Superintendent ofEducation,recognized the choral achievements ofthe "Pearson Singers" from Lester B.Pearson School for the Arts. Principal Ian Bennett reported that the Pearson Singers,comprising Grade 5to 6 students,won the 2007 National Music Festival David Ouchterlony Chora!Class Award in 2007 August. The Pearson Singers also won the local KIwanis Festival class and the Provincial championship,qualifying them to represent Ontario at the National Music Festival Adjudication In Washington,D.C., In 2008 April. Principal Bennett extended congratulations to the Pearson Singers and conductors Wendy Landon and Robert Cairns for their outstanding achievements.The Trustees and Administration were presented with a personalcopyofthe Choir'snewest CD entitled.ChoralCelebration2007. As well,the Board listened to two CD selections performed at the festival entitled:Oye and To Music. 7.CONFLICTS OF INTEREST No conflicts of interest were declared. 2008 March 18...2 8.CHAIR'S ANNOUNCEMENTS Trustee Battler advised that the Ontario Public School Boai"ds'Association "(OPSBA)Western Regional Council Meeting is scheduled for 2008 April 19 from 9:30 aim.to 1:00 p.m at the TVDSB Education Centre,London. 9.DIRECTOR'S ANNOUNCEMENTS B.Tucker.Director of Education,advised trustees that "Earth Hour,a global conservation effort is to be held on 2008 March 29 at 8:00 p.m.He noted that Thames Valley will be supportinq and participating in this initiative on 2008 March 28 from 1:00-2:00 p.m. Director Tucker advised that the Prime Minister Stephen Harper will be visiting Cleardale Public School,London,on 2008 March 19.The Prime Minister will be promoting the "No Child Without" program through MedicAlert and announcing a $5M infusion of funds to ensure that all children with special medical needs are guaranteed a MedicAlert bracelet.The Director noted that there are presently 28 Thames Valley schools involved in the program. Director Tucker distributed copies of the system staff absence report asat March,2008 He noted that the continuing education instructors and casual teacher figures are not included as the groups use an hourly absence rate rather than daily.The system has an average sick day rate of 6.39 for 2006-07 and 3.8 days for 2008 to date.It was noted that the Board employs almost 8,000 staff. Director Tucker congratulated Student Trustee Jacob Rowe for winning first place in the Royal Canadian Legion Zone Public Speaking Contest.Trustee Rowe will be participating in the Regional Level-Public Speaking Contest at the Royal Canadian Legion in Glencoe on 2008 March 29. 10.PRESENTATIONS -none 11.MINUTES OF THE 2008 FEBRUARY 26 REGULAR BOARD MEETING a.CONFIRMATION OF MINUTES The minutes of the Regular Board Meeting,2008 February 26 were adopted on motion of R Tisdale,seconded by T.Grant. b.BUSINESS ARISING FROM MINUTES Trustee Exiey asked if all trustees were welcome to attend the recent Bishop Townshend Award for Educator Excellence ceremony.Chairperson Sattler advised that an invitation tothe Annual Bishop Townshend Award ceremony was received from the Ontario Secondary School Teachers' Federation (OSSTF)District 11 and that she and Director Tucker represented Thames Valley at the event.The Director will contact OSSTF indicating Trustee interest In attending future ceremonies. 12.STUDENT TRUSTEES'UPDATE Student Trustee Rowe advised that a memorandum and phe student surveys,as part of Director Tucker's entry plan,were distributed to secondary school Principals prior tothe March Break.The surveyresultsare expectedtobe returned by March 20. Trustee Rowe advisedthatthe deadline for Student Trustee Election applications is 2008 March 28.The next Student Advisory Council meeting has been scheduled for2008 April 01 at 4:30 p.m. at the Education Centre. 13.REPORTS FROM THE ADMINISTRATION a. TO ESTABLISH A COMMON,DAILY SCHEDULE SYSTEM-WIDE IN ALL ELEMENTARY SCHOOLS L.Griffith-Jones,Superintendent of Education,presented a report proposing that effective 2008 September,all elementary schools would implement a common six-day rolling schedule. 2008 March 18...3 13.REPORTS FROM THE ADMINISTRATION -cont'd a.TO ESTABLISH A COMMON,DAILY SCHEDULE SYSTEM-WIDE IN ALL ELEMENTARY SCHOOLS -cont'd Background In2007 March a committee ofprincipalsfrom rural/urban and large/small schools convened to discuss the different day schedules {i.e.,5 day/6 day/Monday to Friday)inelementaryschools. A recommendation toeliminateMondaytoFriday schedules effective2007 Septemberwas taken to Operations Council and was endorsed. Thiswas seen as the firststep ofa gradual phasing in of a common,daily schedule system-wide in the future. In 2008 February,the same committee of principals reconvened to discuss the merits of a five (5)day rolling schedule versus six(6)day rolling schedule. The meritsofboth rolling schedules were discussed. Rationale It was determined that,the majorityof elementary (129/154)schools,at the present time,are on a six (6)day rolling schedule with even/odd days.Timetabling is easier^especially with Junior Kindergarten/Senior Kindergarten (JK/SK)students giventhey attend every other day and allows for even number of days of attendance.This schedule allowsfor consistency withpart-time staff and itinerant teachers working In multi-sites. A six (day) day cycle schedule allows for consistency for day-care plans as it will be the same across the System.Preparation time is a non-issue.There was agreement that more subject time can be scheduled (i.e., gymnasium/music). Supt. Griffith-Jones outlined the proposed method for communicating the changes system-wide. 14.REPORTS OF COMMITTEES a.REPORT OF THE SPECIAL EDUCATIONADVISORY COMMITTEE 2008 February 05 12:15 p.m.-2:58 p.m. Members J.Bennett,Trustee A.Morse,Easter Seal Society R.Tisdale,Trustee B.Montminy,Madame Vanier Children's Serv D.Enslng,Association for Bright Children (-1;20 p.m.)C.Thammavongsa Association for Bright J.Gritzan,Thames Valley Children's Centre Children (alt)(+12:35 p.m.) B. Harvey, Epilepsy Support Centre C. Walker,Thames Valley DistrictSchool Council B.Hoffman,Autism Ontario London S.Wilson,Community Living Education A.Loebus,London Down Syndrome Association Committee M.Masters,(alt)Integration Action for Inclusion London Chapter (lAl) G. McGahey,Chippewas of the Thames First Nation Board of Education Administration and Others S.Hughes,Superintendent of Education J.Johnston,Special Education Learning Supervisor P.Cook,Elementary Principal J.VanBommel,Secondary Vice Principal Regrets: E. Hagar,London Down Syndrome Association,E.Karry,Children's Aid Society of London &Middlesex,T.Grant,Trustee 2008 March 18...4 14.REPORTS OF COMMITTEES -cont'd a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd Absent.D.Almost,Ontario Assoc.For Families of Children with Communication Disorders M.Barbeau,VOICE for Hearing Impaired Children,D.Lee,Learning Disabilities Association -London Region (LDA-LR) J.Johnston presided over the meeting pending the election ofthe Committee chair. 1.CALL TO ORDER The rfieeting was called to order at 12:18 p.m.In the Elgin Room atthe Education Centre. 2.ELECTION OF CHAIR J.Johnston led the ejection ofthe Committee Chair.B.Hoffman,Autism Ontario London was acclaimed for the 2008 year. 3.ELECTION OF VICE-CHAIR Trustee J.Bennett was acclaimed as Committee Vice Chair for the 2008 year. 4.CONFIRMATION OF AGENDA A motion to approve the agenda was carried. 5.CONFLICTS OF INTEREST There were no conflicts of Interest declared. 6.FINANCE /BUDGET UPDATE INFORMATION Supt.S.Hughes advised that he has several meetings set up with key personnel regarding the Special Education budget over the next few weeks.Any information or items that SEACIs looking at forbudget should be referredto him or J. Johnston. Committee members sought specifics about the assumptions for the Special Education Budget and the deficit position,i.e.are special education budgets starting In a deficit position? Committee members requested Information with respect to early intervention and how much ofthe program are special education costs or Is part of doing business.They also raised the Issue ofthe useofthe "full cost accounting approach".If the practice continues, the Committee requested a clear Indication that a deficit is acceptable in special education! It was noted thatit would prefer that special education be looked at as a whole,with different revenue streams that would bring revenue into the budget.This would provide a true pictureofthe deficit position.Itwas feltthat If "full costing"isused, then the costs for non-specialeducation itemsshould be removed from the budget line." 7.REGIONAL SPECIAL EDUCATION COUNCIL UPDATE Supt.Hughes statedthat Regional Special Education Council (RESC)meetsthree times a year.Two meetings havebeen heldthisyear. Thenext meeting will be held In London In May with Thames Valley responsible for setting the agenda.It Is expected thatthe meeting will focus on mental health and wellness.It was suggested that at the meeting, an opportunitycould be providedfor SEAC Chairs to meet, network and share effective practices. 8.SPECIAL EDUCATION REVIEW PLAN COMMITTEE Supt. Hughes described the Special Education Plan Review Committee.Information regarding contact information was distributed for review and correction as required. 2008 March 18...5 14.REPORTS OF COMMITTEES -cont'd a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd 8.SPECIAL EDUCATION REVIEW PLAN COMMITTEE -cont'd It was noted that.the Special Education Plan Review Committee is investigating building specific items into the Plan so the Board will be able to identify what goals have been achieved to measure the performance ofthe Plan.The Committee is going to look atthe Special Education Plan and set performance goals.It wassuggested that the goal setting be completed as a whole bySEAC. The next meeting of the Special Education Plan Review Committee was scheduled for 2008 February 19 at 9:00 a.m. 9.MENTAL HEALTH AND WELLNESS COMMITTEE Supt.Hughes described the progress that the MentalHealth and Wellness Committee has made. He noted that it meton2008January09andis developing a proposal tothe Board to hire a consultant for a review of programs and services for TVDSB students with mental health issues. The next meeting ofthe committee Isscheduledfor2008 February 13. 10.HEARING IMPAIRED UPDATE J. Johnston advised that the Hearing Impaired Review is completed and has been presented to the AdministrativeCouncil. Two Learning Co-ordinators will attend the 2008 March 03 SEAC meeting to present the review. 11.BILL 212 -SUSPENSION /EXPULSION OVERVIEW Supt.B.Wagner,Superintendent of Education,joined the meeting and provided an V.overview ofthechanges related to Bill 212 with respecttosuspensionsand expulsions. 12.SHARED SOLUTIONS Copies of the Shared Solutions document were distributed to members.J.Johnston advised that LST'shave receivedin-serviceonthedocumentand principals have received copies to share with their staff. 13.COMMITTEE UPDATES -See items 8 and 9 14.CORRESPONDENCE J.Johnston reviewed Information included in the Special Education Newsletter included with the meeting agenda. 15.FUTURE MEETINGS It was agreed to schedule twoadditional meeting dates as there was not a quorum forthe January meeting and it Is expected that additional meetings may be required to address budget items and the Special Education Plan Review.The following dates were scheduled.S. Piltman will check into the availability of rooms for the meetings. -Tuesday,2008 April 15,12:15 p.m.; -Tuesday,2008 May 20,7:00 p.m. Update - It has been determined that there are no rooms available in the Education Centre for the 2008 April 15 meeting.The London Room has been booked for the 2008 May20 meeting. 2008 March 18...6 14.REPORTS OF COMMITTEES -cont'd a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd 15.FUTURE MEETINGS-cont'd The following meetings have been scheduled: - 2008 March03, 7:00 p.m., LondonRoom -2008 April 01,11:45 a.m.lunch,12:15 p.m.meeting Katherine Harley Room - 2008 May05, 7:00 p.m., London Room -2008 May20, 7:00 p.m., London Room -2008 June 03.11:45 a.m.lunch.12:15 p.m.meeting.London Room 16.ADJOURNMENT Amotion to adjourn at 2:58 p.m. was carried. B.HOFFMAN, Chairperson b.SEAC CHAIR'S REPORT OF 2008 MARCH 03 •Trustee J.Bennett,Special Education Advisory Committee Chair,presented a summary of the 2008 March 03 SEAC meeting.The Deaf &Hard of Hearing Program Review was presented by Learning Co-ordinators Andrea Leatham and Karen Gregory.Results,recommendations and next steps were discussed.An overview of Section 23 Treatment Facilities was presented by Fay Sutherland,Principal,W.D.Sutton School.Updates were provided from the Special Education Plan Review and Mental Health and Wellness Committees. c.REPORT OF THE POLICY WORKING COMMITTEE 2008 February 26 4:05 p.m. - 4:30 p.m. MEMBERS ADMINISTRATION AND OTHERS J.Bennett R.Tisdale P.Exley'T.Roberts B.Tucker S.Christie Regrets:S.Doub Trustee Visitor:T.Grant 1.APPROVAL OF AGENDA -The agenda was approved by motion. 2.CONFLICTS OF INTEREST-none declared 3.COMMITTEE REPORT OF 2008 JANUARY 22 AND TRACKING SHEET-provided for information 4.INTRODUCTION OF DRAFT POLICY/PROCEDURE -none 5.CONSIDERATION OF POLICY/PROCEDURE FOLLOWING PUBLIC INPUT a.Naming of Schools Procedure Director Tucker advised that no public input was received on amendments to the Naming ofSchools procedure.Following discussion.It was agreedtoamendSections3.2and3.3 to clarify the opportunity for committee members to bring suggested namestothe Board for consideration.The following motion was moved and carried: That revisions to the Naming ofSchools procedure be referredto the 2008 March 18 Board meeting for Information. 2008 March 18...7 t 14.REPORTS OF COMMITTEES -cont'd c.REPORT OF THE POLICY WORKING COMMITTEE -cont'd 6.DRAFT POLICY/PROCEDURE REQUIRING FURTHER CONSIDERATION-none 7.SUGGESTED POLICY/PROCEDURE REVISIONS -none 7.OTHER BUSINESS-none 8.ADJOURNMENT -The meeting adjourned at 4:30p.m.by motion. RECOMMENDATIONS:none J.BENNETT, Chairperson d.REPORT OF THE BUDGET ADVISORY COMMITTEE 2008 February 26 1:00.p.m.-2:17 p.m. MEMBERS PRESENT ADMINISTRATION AND OTHERS F.Exiey T.Roberts (Chair) B.Greene K.Meeson T. Grant R.Tlsdale S. Hughes J. Berkin S.Peters S. Macey 1.APPROVAL OF AGENDA . The agenda was approved on motion. 2.CONFLICTS OF INTEREST None declared. 3. MINUTES.2008 February 04 It was noted that the minutes of the 2008 February 04 meeting have been referred to the February 12 Board meeting. 4.BUDGET DEVELOPMENT GROUP -UPDATE,BUDGET ISSUES AND PROCESS Executive Superintendent B.Greene advised that the Budget Development Group met 2008 February 25 to assign and prioritizethe list of Multi-YearPreliminary Budget Issues Identified for Review.He distributed a list of issues Identified for 2008-09 review that Included the names of staff Involved in the analysis and completion of the Budget Review form. Six of the items will be presented to the Board on 2008 April22. He also distributed the document "Multi- Year Preliminary Budget Issues Identified for Review" compiled at the 2008 January 29 Budget Advisory Committee meeting. The following motion was moved and carried: That review of the staffing process for secondary schools be added to the list of Multi-Year Preliminary Budget Issues Identified for Review. Trustee Roberts emphasized the Committee's comrnitment to budget information being provided to all trustees.The process for completion of the Budget Review sheets was confirmed noting they will return to the Budget Development Group and then proceed to the Budget Advisory Committee for consideration. 2008 March 18...8 14.REPORTS OF COMMITTEES-cont'd d.REPORT OF THE BUDGET ADVISORY COMMITTEE-cont'd 4.BUDGET DEVELOPMENT GROUP - UPDATE, BUDGET ISSUES AND PROCESS -cont'd Timelines were discussed with respect to the Budget Development Group meetings, Budget Advisory Committee meetings and Board meetings. The following motionwas moved and carried: That the following dates be scheduled forthe Budget Advisory Committee: 2008 April 14,1:00 p.m.-4:00 p.m. 2008 April 28, 1:00 p.m.-4:00 p.m. 2008 May 12, 1:00 p.m.-4:00 p.m. 2008 May 26,1:00 p.m. - 4:00 p.m. 2008 June 09,1:00 p.m. - 4:00 p.m. 5.MENTAL HEALTH Supt.8.Hughes described the historyof events surroundingthe $200 000allocatedforMental Health.He provided information onthe Mental Health Committee's recommendation tospend $35 000 on a contract with Dr.Linda Baker.The Committeediscussed the process related to accessing the $200 000 currentlyInreserve. Exec. Supt.Greene and Supt. Hughes will develop a report to the Board. 6.COMMUNICATIONS PLAN J. Antonlakand J. Rake joinedthe meeting to describe the TVDSB website as itrelates tothe budget process.Trustee Roberts requested that a demonstration ofthe website information be provided at the 2008 March 18 Boardmeeting. Discussiontookplaceon communication with the Home and School Association and School Councils. 7.AUDIT COMMITTEE MOTION 2008 FEBRUARY 19 Exec. Supt.Greene provided information regarding internal audit and the motionthe Audit CommitteereferredtotheBudgetAdvisory Committeeon2008February 19.Trustee Roberts will confirm the Budget Advisory Committee'sapprovaltoadd the itemtothe budgetprocess at the next Board meeting. 8.NEXT MEETING The next meeting was scheduled for Monday,April 14, at 1:00 p.m. 9.ADJOURNMENT A motionto adjourn was moved and carried at 2:17 p.m. RECOMMENDATIONS:none T.ROBERTS, Chairperson Supt.Hughesresponded toa question regarding the process forthe allocation of Mental Health funds ($200 000). He referred tothe MentalHealth Committee's recommendation to hireDr.Linda Baker as part ofan evolving plan insupport ofchildren with mental health disorders. Exec.Supt.B.Greene advised that the Budget Development Group has met to review and prioritized issues and that Business Services is currently working on the first six issues for presentationat the Budget Advisory Committeemeeting in 2008 April.Henotedthat2008 March 24 is slated as the Provincial Budget announcement date and that the Ministerof Education has indicated thatthe Grants for Student Needs (GSNs)funding istobe released by theendof2008 March or early April. 2008 March 18...9 (14.REPORTS OF COWIWIITTEES -cont'd d.REPORT OF THE BUDGET ADVISORY COMMITTEE-cont'd C.Dennett,Manager,and J. Rake,Supervisor,Public Affairs and Community Relations, demonstrated the TVDSB website links to follow to access the 2008-09 Budget information. Director Tucker expressed thanks tothe Public Affairs and Community Relationsdepartmentstaff for the presentation. e.REPORT OF THE CHAIRS'COMMITTEE 2008 March 05 9:45 a.m.-11:42 a.m. MEMBERS ADMINISTRATION AND OTHERS J.Bennett J.Stewart B.Tucker S.Christie G. Hart P. Battler (Chair) 1.APPROVAL OF AGENDA The agenda was approved. 2.CONFLICTS OF INTEREST -none declared 3.REVIEW OF 2008 MARCH 18 BOARD AGENDA The agendas forthe in-camera and public Boardmeetings of2008 March 18 werediscussed and updated. 4.CORRESPONDENCE A letter from Dwight Duncan,Minister of Finance,regarding Chair Sattler's participation in the Stratford pre-budget discussion on2008January 10 has been received. 5.COMMUNICATION WORKSHOP Arrangements forthe trustee/supervisory officer communication workshop were discussed. It will be he;!d on April 16 from 7:00-9:00 p.m. at the Education Centre. DirectorTucker distributed a draft agenda for comment. 6.TERRY FOX RUN FUNDRAISING Director Tuckeradvisedthe Committee of fundraising issues related tothe recent Terry Fox Run. 7.OTHER BUSINESS a.ETFO Response to Assessment Time Director Tucker distributed copies of the recent issue of the ETFO INFO newsletter in which an article on assessment time was featured. b.Absence Report Director Tucker presented an overview ofsystem staffabsencerates noting an average absence of6.95 days forthe 2006-07 school year. c.Dennis Sparks DirectorTuckerdescribed an initiativeto bring Facilitator Dennis Sparks toThames Valley in 2008 April todiscuss expanding and reculturing leadership,redefining whatitwill look like throughout the system in future and aligning it with the Vision and Foundation Principles. 2008 March 18...1Q 14.REPORTS OF COWIWIITTEES -confd e.REPORT OF THE CHAIRS'COMMITTEE -cont'd 7.OTHER BUSINESS -confd d.PCS Funding Director Tucker advised that $1.1 M infunding has been received to support the French immersion program at Princess Anne P.S. inLondon inrecognition of primary ciass size. A report will be presented to the Board regarding proposed renovations at the school. e.Accommodation Review Committee (ARC)Reporting Trustee Hart sought direction on the Accommodation Review Committee reporting process noting some minority reports have been received related to recommendations coming from the ARCs. Itis anticipated that the first set of ARC reports and minority reports (where submitted),will be presented at the March 25 Board meeting. Through Boardmotion,trustees can directSenior Administration to respond to Issues Identified in minority reports at that meeting. f.Conflicts of Interest Chair Battler enquired whether the provisionsof the Municipal Conflicts of Interest Act related to declaration of conflicts of interest apply to community volunteers who sit on board committees as well as to trustees.Trustee Stewart requested clarification of the definition of conflict of interest under the Act.Director Tucker will ask the Board's solicitor to address these Issues at a future meeting. 8.DATE AND TIME OF NEXT MEETING Future meetings were scheduled for 9:00 a.m.on: -March 19; -April 2, 16; -May7,21:and -June 4,18. 9.ADJOURNMENT The meeting adjourned at 11:42 a.m. by motion. RECOMMENDATIONS:none P.SATTLER, Chairperson Director Tucker encouraged trustees to attend the upcoming sessions by Facilitator Dennis Sparks regarding expanding and reculturing leadership.The in-service will be held at Stoneridge Inn on 2008 April 30 and May01. 2008 March 18...11 14.REPORTS OF COMMITTEES -cont'd f.REPORT OF THE COMMITTEE OF THE WHOLE,IN CAMERA 2008 March 18 MEMBERS PRESENT J.Stewart(Chair)P.Jaffe J.Bennett S.Doub F.Exiey T.Grant G.Hart M.Hendrick K.Patterson S.Peters 8.Polhill T.Roberts J.Rowe P.Sattler R.Tisdale ADMINISTRATION AND OTHERS B.Tucker B.Greene K.Dalton M.Sereda (Via teleconference) 0.Bourbonnals- MacDonald L.Griffith-Jones 8.Hughes M.Moynihan V.Nielsen M.E.Smith B.Sonier P.Tufts B.Wagner K.Wilkinson K.Bushell S.Christie C.Dennett The Committee met in camera from 6'10 p.m. to 6:20 p.m. 1.APPROVAL OF AGENDA The agenda was approved by motion. 2.CONFLICTS OF INTEREST -No conflicts of interest were declared. 3. Confidential personal and legal matters were discussed. 4.RISE AND REPORT A motionto rise and report was moved at 6:20 p.m. and carried. RECOMMENDATIONS: 1.That the Board authorize the purchase of services from a single source vendor of specific student and teacher materials to Increase oral language and literacy. 2. That, In accordance with.the independent procedure - Promotional Practices:Selection Procedures and Appointment of Principals and Vice-Principals,the following people be appointed to the pool of candidates ready for appointment to the position of Principal, Elementary Schools. Candidates Ferrara,Roseanne Gonser,Elizabeth Klssau,Cindy Ledingham,Karen McLelsh,Gail Polychronopoulos,Nora Savage,Cathy Schmalz,Julia Westaway,Linda Present Assignment Acting Principal, Ottervllle PS Acting Principal,Beachvllle PS Vice-Principal, Wilton Grove PS Vice-Principal,Glen Calm PS Acting Principal,Parkhill-West Williams PS Acting Principal,McGlllivray Central PS Vice-Principal, Emily Carr PS External,Former Principal,SImcoe County DSB -Vice-Principal,New Sarum PS 2008 March 18...12 14.REPORTS OF COMMITTEES-cont'd f.REPORT OF THE COMMITTEE OF THE WHOLE,IN CAMERA -cont'd RECOMMENDATIONS -cont'd 3.That,in accordance with the independent procedure -Promotional Practices:Selection Procedures and Appointment of Principals and Vice-Principals,the following people be appointed to the poolof candidates ready for appointment to the position of Vice-Principal, Elementary Schools. Candidates Present Assignment Bonello,Tim Acting Vice-Prlnclpal,Wilfrid Jury PS Helwig,Catherine ActingVice-Principal;Woodland Heights PS Hutton-Walker,Samantha Acting Vice-Prlnclpal,Central PS Krisak,Paulette ActingVice-Principal,Stoneybrook PS Munro, Lisa Literacy Coach Tamasi,Michael Acting Vice-Principal, FD Roosevelt PS J.STEWART. Chairperson The recommendations were adopted on motion of J.Stewart,seconded byT. Grant. 15.COMMUNICATIONS a. ONTARIOPUBLICSCHOOL BOARDS'ASSOCIATION(OPSBA) Trustee Hartreported thathe andTrustee Doubattended theOPSBABoardof Directors meeting held on 2008 February 28 and March 01.The OPSBAAudited Financial Statement was presented and indicated a slight revenue shortfall for last year as a result of one school board's withdrawal fromthe Association.Trustee Hartnoted that the school board has now rejoined OPSBA. The OPSBA operating budget for the coming year was approved. Trustee Hart reported that the OPSBAGood Governance draft document related to bestpractices was presented to the Board of Directors for its final editing and will soon be distributed to school board trustees.Trustee Hart also referred to a joint statement prepared by Eastern Ontario doctors in connection withtheir research into physical discipline inthe home environment in correlationwithsafe schools. DirectorTucker has received a copyofthe extensive research paper for discussion. He will provide trustees with a copy of the Executive Summary portion of the document. b.SPECIAL EDUCATION ADVISORY COMMITTEE APPOINTMENT A letter has been received from Travy Fawdry, Executive Director, Learning Disabilities Association of.Ontario - London Region (LDAO),nominating Stacey Cassell as the LDAO representative on the Board's Special Education Advisory Committee.The following motion was moved by of R.Tisdale,seconded by T.Grant and carried: And resolved that Stacey Cassell be appointed the representative forthe Learning Disabilities Association of Ontario -London Region on the Board's Special Education Advisory Committee. 16.NOTICE OF MOTION -none 17.MOTION -NOTICE OF WHICH HAS BEEN GIVEN The following motion to reconsider was moved by G. Hart,seconded byJ.Stewart and carried: That the following motion of 2007 September 25 be reconsidered: That the Board not proceed with the installation of automated external defibrillators at this time. X- 2008 March 18...13 17.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -cont'd The following motion was moved byG. Hart and seconded byJ. Stewart: Resolved that the Board of Trustees asi<the Senior Administrationto revisitthe current policy of deflbrlllators In schools In response to recent legislative changes withthe Intentofallowing the use in schools where there Is local community support to provide an automated external deflbriliator. As mover of the motion,Trustee Hart asked that the word "ask" be replaced with "direct". The following amendment was moved by M.TIsdale,seconded byJ.Bennett and carried: That the word "policy of be changed to "position on" to read as follows: Resolved that the Board of Trustees direct the Senior Administration to revisit the current position on defibrillatorsin schools in response to recent legislative changes withthe intent of allowing the use in schools where there is local community support to provide an automated external deflbriliator. The motion,as amended,was adopted. 18.ADDITIONAL ITEMS -none 19.QUESTIONS/COMMENTS BY MEMBERS Trustee Stewart referred to the Accommodation Review Committee (ARC)process and advised that the Oxford Study Area 4 ARC met on 2008 March 17 at Norwich District High School.The ARC has proposed fivedraft recommendations related the Oxford south-east secondary accommodation as well as an alternate plan proposed by three members.The Committee has requested that the Director comment early In the process regarding the proposed alternate plan. Director Tucker advised that he has not had an opportunity to examine In detail the draft recommendations from the ARC. He emphasized the Importance of honouring the integrityof the ARC process within Its mandate as well as beingsensitive and supportiveofthe students and families in school areas that are Identified in the requests.He advised that he will review the recommendations in detail and determine the extent to which the Administration may, If reasonably possible, provide information to the ARC.Trustee Stewart will convey the Director's comments to the community and await his response by 2008 March 31. Trustee Roberts asked when Itwould be appropriate to revisitthe ARCholdingzone issue.Director Tucker Indicated he will consider the matter and report at a future meeting. 20.ADJOURNMENT The meeting adjourned at 8:35 p.m. on motionof T. Grant,seconded byR. Tisdale. CONFIRMED: Chairperson 2008 March 18...14 SUMMARY OF APPROVED RECOMMENDATIONS OF 2008 MARCH 18 That the Board authorize the purchase of services from a single source vendor of specific student and teacher materials to increase oral language and literacy. That,in accordance with the independent procedure -Promotional Practices:Selection Procedures and Appointment of Principals and Vice-Principals, the following people be appointed to the pool of candidates ready for appointment to the position of Principal,Elementary Schools. Candidates Present Assignment Ferrara,Roseanne Acting Principal,Otterville PS Gonser,Elizabeth Acting Principal,Beachville PS Kissau,Cindy Vice-Principal,Wilton Grove PS Ledingham,Karen •Vice-Principal,Glen Cairn PS McLeish,Gail Acting Principal,Parkhill-West Williams PS Polychronopoulos,Nora Acting Principal,McGlllivray Central PS Savage,Cathy Vice-Principal,Emily Carr PS Schmalz,Julia External,Former Principal,Simcoe County DSB Westaway,Linda Vice-Principal,New Sarum PS I That,in accordance with the independent procedure -Promotional.Practices:Selection Procedures and Appointment of Principals and Vice-Principals,the following people be appointed to the pool of candidates ready for appointment to the position of Vice-Principal,Elementary Schools. Candidates Present Assignment Bonello, Tim Acting Vice-Principal,Wilfrid Jury PS Helwig,Catherine Acting Vice-Principal,Woodland Heights PS - Hutton-Walker,Samantha Acting Vice-Principal,Central PS '' Krisak,Paulette Acting Vice-Principal,Stoneybrook PS Munro,Lisa Literacy Coach Tamasi,Michael Acting Vice-Principal,FD Roosevelt PS And resolved that Stacey Cassell be appointed the representative for the Learning Disabilities Association of Ontario -London Region on the Board's Special Education Advisory Committee. That the following motion of 2007 September 25 be reconsidered: That the Board not proceed with the installation of automated external defibrillators at this time. Resolved that the Board of Trustees direct the Senior Administration to revisit the current position on defibrillators in schools in response to recent legislative changes with the intent of allowing the use In schools where there is local community support to provide an automated external defibrillator.