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5/13/2008 - Regular Board MeetingTHAMES VALLEY DISTRICT SCHOOL BOARD REGULAR BOARD MEETING,PUBLIC SESSION 2008 MAY 13,7:00 P.M. BOARD ROOM,EDUCATION CENTRE AGENDA V-verbal M -material 1.CALL TO ORDER V 2. O CANADA V 3.SPECIAL MUSICAL PRESENTATION -Wilton Grove Public School Band,London V 4.APPROVAL OF AGENDA M 5.OFFICIAL RECORD M 6.RECOGNITIONS -none 7.CONFLICTS OF INTEREST V 8.CHAIR'S ANNOUNCEMENTS V 9.DIRECTOR'S ANNOUNCEMENTS V 10.PRESENTATIONS a.Public Input re London 1,Oxford 2 and Elgin 1 Accommodation Review Committees M 11.MINUTES OF THE 2008 APRIL 22 REGULAR BOARD MEETING a.Confirmation of Minutes M b.Business Arising from the Minutes 12.STUDENT TRUSTEES'UPDATE V 13.GLENDALE HIGH SCHOOL CONSTRUCTION PROJECT DEFERRED MOTION M 14.REPORTS FROM THE ADMINISTRATION a.Administrative Response to the Middlesex 1 Accommodation Review Committee (ARC)Report (Caradoc Central,Caradoc North,Caradoc South,M Ekcoe Central,Metcalfe Central Public Schools) b.Report of Middlesex 1 ARC Minority Recommendation -M.Bedford M c.Minority Report Middlesex 1 ARC - C.McFadden,S.Paisley M d.Additional Information Requested -Senior Administrative Response to the Oxford 2 ARC Drumbo Central and Princeton Central Public Schools M e.Automated External Defibrillators M 15.REPORTS OF COMMITTEES a.Environmental Advisory Committee Annual Report M b.Policy Working Committee,2008 April 22 M c.Trustee Professional Development Committee,2008 April 22 M d.Budget Advisory Committee,2008 April 28 M e.Chairs'Committee,2008 May 07 M f.Special Education Advisory Committee,2008 Aprii 01 iVI g.Committee of the Whoie,in Camera,2008 IVlay 13 V 16.COMMUNiCATiONS a.Ontario Pubiic School Boards'Association -Update V b.Alliance of Canadian Cinema,Television and Radio Artists (ACTRA)M c.Township of South-West Oxford Draft Resolution M 17.NOTICE OF MOTION 18.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -none 19.ADDITIONAL ITEMS 20.QUESTIONS/COMMENTS BY MEMBERS 21.ADJOURNMENT ^"1 THAMES VALLEY DISTRICT SCHOOL BOARD REGULAR MEETING,PUBLIC SESSION 2008 MAY 13 The Board met in regular session on 2008 May 13 In the Board Room at the Education Centre,meeting in public session at 7:05 p.m.to 11:38 p.m.The following were in attendance: TRUSTEES J.Bennett S.Doub F.Exiey T.Grant G.Hart ADMINISTRATION AND OTHERS B.Tucker K.Dalton L.Elliott B.Greene M.Sereda Regrets:K.Patterson M.Hendrick P.Jaffe 8.Peters S.Polhill T.Roberts C.Bourbonnais- MacDonald L.Griffith-Jones S.Hughes M.Moynihan V.Nielsen M.E.Smith B.Sonier P.Tufts J.Rowe P.Sattier (Chair) J.Stewart R.Tisdale B.Wagner K.Wilkinson K.Bushell S.Christie C.Dennett K.Meeson , W.Scott 1.CALL TO ORDER. Board Chairperson Sattier called the meeting to order at 7:05 p.m. 2./3.O CANADA AND MUSICAL PRESENTATION The appreciation ofthe Boardwas extended tothe Wilton GrovePublicSchool Choir,conductor Misty Niles and accompanists Sharon McHale and Elaine Froese forleading Inthe singing of O'Canada and performing two musical selections. 4.APPROVAL OF AGENDA The agenda was approved on motion of T.Roberts and F.ExIey. 5.OFFICIAL RECORD S.Christie,Supervisor -Corporate Services,read the following official record into the minutes: We regret to record the death of Spencer Knight,a 17-year-old student at H. B.Beal Secondary School,London,on 2008 April 26. 6.RECOGNITIONS -none 7.CONFLICTS OF INTEREST -No conflicts of Interest were declared. 8.CHAIR'S ANNOUNCEMENTS Chair Sattier announced that Jacob Rowe,West Elgin S.S.and Laura Varghese,Saunders S.S.have been elected as the Student Trustees to serve on the Board for 2008-09.Student Trustee Jacob Rowe was congratulated on winning his second term of office. Chair Sattier advised that the Thames Valley Education Foundation is InvolvedInorganizing the John Greenslade Memorial golf tournament and extended an Invitation to trustees to participate inthe event. 9.DIRECTOR'S ANNOUNCEMENTS Director Tucker requested that Supt.S.Hughes comment regarding a community event which recognized TVDSB staff.Supt.Hughes advised that earlier In May, he attended a special 2008 Champion of Mental Health Breakfast held at the London Convention Centre. 2008 Mav13...2 9.DIRECTOR'S ANNOUNCEMENTS -cont'd He advised that two TVDSB staff members,Ralph Hackbarth and Jane Lucas,teachers at the Reconnect Program,were nominated by a student and his parent and recognized by the Mental Health Association.He noted that Mr.Hackbarth and Ms Lucas are excellent examples of the caring staff that make a difference in the lives of Thames Valley students. 10.PRESENTATIONS a.PUBLIC INPUT RE LONDON 1,OXFORD 2 AND ELGIN 1 ACCOMMODATION REVIEW COMMITTEES (ARC) The following individuals and organizations presented public input related to London 1, Oxford 2 and Elgin 1 ARCS.As well,written input was received from Kate,Scott and Lucas Vanderwielen regarding the London 1 ARC. John MacDonald Steve Naftal Northdale Parents London 1 Mary MacDonald Ron Plaskett Northdale Parents supporting the Minority Report London 1 Colleen Dawson Individual London 1 Dale Dawson Individual London 1 Alan Roach and Elizabeth Roach Northdale Community 'London 1 Laurie Cassell Individual (written submission)London 1 Janice Hewitt ' Erin Newburn Mike Mann Stoney Creek Holding Zone Parents London 1 Karen Hatherall Joan Shipley Individuals London 1 Georgina Spanogiannis Individual London 1 Angela Van Lanen Philip Haycock Individuals London 1 Denette Anderson Jennifer Prince Team Hiboux, Huron Heights French Immersion PS. London 1 Wendy Kipp Princeton Community Oxford 1 John Janson Individual (written submission)Oxford 2 Brent Clutterbuck Individual Elgin 1 Mayor Sylvia Hufhuis Councillor David Marr The Corporation of the Municipalityof Central Elgin Elgin 1 Darren Goble Southwold PS Parent Council Elgin 1 Laura Penner Sparta School Council and Parent Teacher Association Elgin 1 2008 Mav13...3 10.PRESENTATIONS -cont'd a.Public Input re London 1,Oxford 2 and Elgin 1 ARCs -cont'd Chair Sattler advised that the dates for Board consideration of the ARC recommendations and public input are as follows: London 1 ARC -2008 June 24 Oxford 2 ARC -2008 May 27 Elgin 1 ARC-2008 June 10 Elgin 2 ARC-2008 June 10 She extended appreciation on behalf of the Board to all the presenters and advised that trustees continue to welcome additional input from the community.They may be contacted via email, telephone or in writing. Following the presentations,the meeting recessed at 9:25 p.m and reconvened at 9:38 p.m. 11.MINUTES OF THE 2008 APRIL 22 REGULAR BOARD MEETING a.CONFIRMATION OF MINUTES The minutes of the Regular,Board Meeting of 2008 April 22 were adopted on motion of J. Stewart,seconded by P.Jaffe.Trustee Roberts was absent for the vote. b.BUSINESS ARISING FROM MINUTES Trustee G. Hart referred to the Annandale School Pilot Proposal (item 15.c.)indicating his support in pursuing the project perhaps in the fall of 2009.He that Chair Sattler write a letter to the Ministry of Education indicating TVDSB interest in the Integrated Art and Technology speciality programs and supporting a pilot project at Annandale School.Director Tucker advised that the Administration will look at the initiative once Ministry details are released.Chair Sattler indicated that the Annandale School Council will be sending a letter to Director Tucker regarding this initiative.The Director will then follow up regarding Thames Valley's interested in a pilot project Trustee T.Grant asked how sites are selected for pilot projects.Director Tucker explained that there are specific criteria attached to initiatives/pilot project and that schools are matched based on the Ministry requirements.' 12.STUDENT TRUSTEES'UPDATE Student Trustee Rowe advised that he and Student Trustee Patterson enjoyed taking part in a very successful Student Trustee Election Day. He extended thanks to the trustees who participated in the event as well as the Trustees'Assistant,Mrs.S.Pullam.Student Trustee Rowe extended appreciation to Exec. Supt. L.Elliott forthe opportunity, along with another student,to attend and gain new perspectives at a recent Technology in Education session. Student Trustee Rowe advised that the next Student Advisory Council meeting is to be held on 2008 June 3 from 4:00 -6:00 p.m.at the Education Centre and invited trustees to attend. 13.GLENDALE HIGH SCHOOL CONSTRUCTION PROJECT DEFERRED MOTION The following motion was deferred from the Board meeting of 2008 April 08. "That the Board approve the proposed renovations and program enhancements to Glendale High School to accommodate the Grade 9's from Annandale contingent upon approval of funding from the Ministry ofEducation forthe currently estimated $6.6M necessary forcapital renovations.This project is in the context of the overall Capital Plan and contingent upon provincial funding." Trustee Hart requested that the motion be withdrawn. 2008 IVlav13...4 13.GLENDALE HIGH SCHOOL CONSTRUCTION PROJECT DEFERRED MOTION -cont'd The following motion was moved by J.Stewart,seconded by G. Hart: That the Board direct the beginning of the design of renovations to Glendaie High School notwithstanding the disbanding of the Oxford 4 ARC at the 2008 June 10 Board meeting. The Administration responded to questions posed by Trustees.K.Bushell,Manager,Projects and Maintenance,clarified the process for approval of the design phase of the Glendaie High School project emphasizing that time is of the essence if the school is to be ready for a 2009 September opening.During the discussion,concerns were expressed over approving the design phase outside of the Oxford 4 Accommodation Review Committee (ARC)process.It was suggested that the Board's solicitor be consulted to ensure that there are no legal implications attached to the recommendation.Trustee J.Stewart requested that Solicitor D.Williams be asked to attend the Board meeting to provide clarification in this regard.. The following motion was moved by R.Tisdale,seconded by J.Bennett: That the issue of establishing a design committee regarding renovations to Glendaie High School be deferred until legal advice has been sought from the Board's solicitor. Following discussion,the mover and seconder agreed to amend the motion adding the phrase "for discussion at the 2008 May 27 Board meeting,if possible."The motion as amended was approved. That the issue of establishing a design committee regarding renovations to Glendaie High School be deferred until legal advice has been sought from the Board's solicitor for discussion at the 2008 May 27 Board meeting,if possible. 14.REPORT FROM THE ADMINISTRATION a.ADMINISTRATIVE RESPONSE TO THE MIDDLESEX 1 ACCOMMODATION REVIEW COMMITTEE (ARC)REPORT (CARADOC CENTRAL,CARADOC NORTH,CARADOC SOUTH,EKCOE CENTRAL, METCALFE CENTRAL PUBLIC SCHOOLS) Exec.Supt.K. Dalton introduced the administrative response to the Middlesex 1 ARC noting it has completed its task to review accommodation issues affecting Caradoc Central,Caradoc North,Caradoc South,Ekcoe Central,and Metcalfe Central Public Schools as recommended and approved by the Board at its 2007 April 10 meeting.The ARC completed its process with a final public input meeting on 2008 April 28 after which the final ARC Report was forwarded to the Senior Administration for response. Trustee Doub,in her capacity as Chair of the Middlesex 1 Accommodation Review Committee, presented a summary of its Final Report.She extended appreciation to each of the committee members for volunteering their time and efforts as well as individuals who provided thoughtful Input.She noted that the final report is quite extensive and highlighted key points. The Middlesex 1 ARC included Caradoc Central,Caradoc North,Caradoc South,Ekcoe Central and Metcalfe Central Public Schools.The 15 members represented five school communities met seven times and drafted 13 recommendations.Each recommendation has an extensive rationale.Trustee Doub spoke to the first recommendation (as follows) noting that it best captures the essence of what the Committee is requesting trustees to consider. That the five schools,namely Caradoc Central Public School,Caradoc North Public School, Caradoc South Public School,Ekcoe Central Public School and Metcalfe Central Public School,remain open,viable,and the hubs of each of their respective communities. 2008 May 13...5 r r" 14.REPORT FROM THE ADMINISTRATION cont'd a.ADMINISTRATIVE RESPONSE TO THE MIDDLESEX 1 ACCOMMODATION REVIEW COMMITTEE (ARC)REPORT (CARADOC CENTRAL, CARADOC NORTH, CARADOC SOUTH,EKCOE CENTRAL, METCALFE CENTRAL PUBLIC SCHOOLS)-cont'd The complete rationale for this recornmendation states that the Committee and the communities represented felt strongly that the economic welfare of their communities are dependant upon neighbourhood schools.The Committee expressed concern over moving students from five to three schools and the resulting impact on student access to libraries,gymnasiums and greenspace as well as consolidation threatening the viabilityof Glencoe District High School. Recommendations 2 and 4 outline the Committee's desire to demolish all but the existing general purpose room and existing kindergarten room currently housed at Caradoc South.There is currently $3.2M of previously approved Prohibitiveto Repair (PTR) funding available that could be used toward this construction project creating a more energy efficient building thus allowing the school to remain a viable part of the Melbourne community. There are potential partnerships that the ARC is requesting the Board to explore.First, a partnership between TVDSB and the Municipalities of Southwest Middlesex and Strathroy Caradoc.The Melbourne community has entered into discussions with these municipalities who have agreed to purchase fully serviced land for the TVDSB should a new school be built.The Melbourne community is also encouraging the Board to seek partnership with Munsee-Delaware First Nations to relocate their children from Westminster Central Public School to Caradoc South Public School.With tuition agreements,set to expire at the end of 2008,are viewed by the ARC as a perfect opportunity for a partnership to be established. The ARC is also encouraging the Board to seek partnerships with the Middlesex County library, that has supported the idea of relocating the existing library into Caradoc South.Finally,the Caradoc South community is encouraging the Board to seek a partnership with the Melbourne Agricultural Society who has agreed to sell or lease land to the Board should additional land for the reconstruction of the Caradoc South building be required. A report has also been compiled and submitted by the Metcalfe community outlining support for the ARC'S recommendation 1 and more specifically to keep Metcalfe Central Public School open and viable.Trustee Doub encouraged the trustees to analyze the document (Appendix 3) prior to deliberations in 2008 September. Trustee Doub commented on the two Middlesex 1 ARC Minority Reports.Both Minority Reports have requested that committees be established to explore Issues of transportation and the student and staff transition process. It was noted that the public Input heard throughout the deliberations strongly supported that all five schools remain open and viable In their respective communities.Concerns were expressed that Senior Administrative recommendations,if supported,would result In the lose of close-knit relationships among students and staff,less extra-curricular opportunities,increased bus rides 'as well as various safety and well being issues. Trustee Doub summarized by thanking the Committee members and community members for their work over the past months. Administrative Response Exec.Supt.K.Dalton presented the Administrative response to the final report of the Middlesex 1 Accommodation Review Committee.The Senior Administration's response and rationale to the recommendations were outlined as follows. 2008 Mav13...6 14.REPORT FROM THE ADMINISTRATION -cont'd a.ADMINISTRATIVE RESPONSE TO THE MIDDLESEX 1 ACCOMMODATION REVIEW COMMITTEE (ARC)REPORT (CARADOC CENTRAL,CARADOC NORTH,CARADOC SOUTH,EKCOE CENTRAL,METCALFE CENTRAL PUBLIC SCHOOLS)-cont'd Senior Administrative Recommendation Rationale Ttie Middlesex 1 Accommodation Review Committee's recommendations cannot be supported by Senior Administration as the recommendations focus on maintaining allfive schools that were studied.The Senior Administration is recommending that the student population (1049.5 FTE as per the 2006-07 school year)in this area be accommodated in three schools.The consolidation of students into three (3)schools will allow: a.Program enhancements to the facility at the Caradoc Central site that would meet the Thames Valley District School Board's standards,and would better serve the students of Caradoc Central and Caradoc South Public Schools. b. c. d. e. Senior Administrative Recommendation Rationale -cont'd Renewal projects at Caradoc Central Public School to be completed in conjunction with construction of the addition and program enhancements. Program benefits for students at Caradoc South Public School (84.5 FTE*)and Caradoc Central Public School (294.5 FTE*)would be possible with the increased number of students and resulting staff allocated to the school.Schools which have experienced growth in student populations and the subsequent additional staffing allocations have realized program benefits which include but are not limited to; Increased potential for special education resources resulting in more flexibility to meet student needs; Increased budget for centralized resources eg. Library,athletics,literacy; Increased opportunities for teacher specialization; Increased adults available for co-curricular activities; Increased number and flexibility of adults for supervision of students; Increased Learning Support Teacher and Teacher Librarian time; Increased on-site staff collaboration for curricular responsibilities; Increased opportunities for teacher sharing on-site,within divisions to meet student needs; Increased flexibility for class organizations to benefit students. *projected enrolments for 2010 September Permanent accommodation for the students of Caradoc Central and Caradoc South Public Schools on the Caradoc Central site (there are currently 4 portables at Caradoc Central and 2 portables at Caradoc South). Program benefits for the students of Metcalfe Central (109 FTE*)and Caradoc North (141 FTE*)Public Schools that would be possible with the increased number of students and resulting staff allocated to the school. *projected enrolments for 2010 September f. Fiscal responsibility with the elimination of the ongoing operating costs of Caradoc South and Metcalfe Central Public Schools. g. More effective use of staff previously allocated at the two small schools to meet system needs. 2008 Mav13...7 14.REPORT FROM THE ADMINISTRATION -cont'd a.ADMINISTRATIVE RESPONSE TO THE MIDDLESEX 1 ACCOMMODATION REVIEW COMMITTEE(ARC) REPORT (CARADOCCENTRAL,CARADOCNORTH,CARADOCSOUTH, EKCOE CENTRAL,METCALFE CENTRAL PUBLIC SCHOOLS)-cont'd Senior Administrative Response -cont'd It would be beneficial for Senior Administration to work with the Caradoc South and Metcalfe Central School Councils to receive input regarding the determination of the boundaries that would designate students from Caradoc South and Metcalfe Central Public Schools. Exec.Supt.Dalton explained that Recommendation 6 discharges the ARC as per the Thames Valley DistrictSchool Board's procedure on "Pupil Accommodation and Facility Organization." Appreciation is extended to the ARC members and the personnel of the Thames Valley District School Board who provided an invaluable resource to the Committee.The work completed,the time spent,and the careful deliberations of the members contributes to the process of providing the maximum program opportunities for the maximum number of students. Senior Administrative Response to Middlesex 1 ARC Recommendations The Middlesex 1 ARC established specific recommiendations for Trustee consideration.The recommendations and rationale found In the Final ARC Report included Appendices that expanded on the recommendations and-provide detailed rationale from the writers of the recommendations.As stated previously, the Senior Administration cannot support the ARC's recommendation to keep all five schools in the area open.Below are specific responses to the individual recommendations from the ARC. a.Keep All Schools Open While the Senior Administration appreciates the perspective taken in the Middlesex 1 ARC recommendations,it remains the Senior Administration's"responsibility to make recommendations which maximize program opportunities for the maximum number of students.Keeping allfive schools open does not achieve this goal as the Board's resources continue to be spread thin. As stated previously,consolidating students in three facilities allows for program enhancements,accommodation of more students in permanent facilities, program benefits that accompany Increased number of staff,and decreased operational costs. b.Demolish A Portion of Caradoc South and Rebuild Caradoc South on the Caradoc South Site The estimated costs of maintaining the existing gymnasium and kindergarten facility (the newer portion of the facility),demolishing the remaining facility and rebuilding Caradoc South Public School to Thames Valley District School Board standards is estimated at $3,581,000. This costing Is based on the accommodation of 109 FTE or 118 students (2006-07 enrolment numbers that have been utilized throughout the ARC's deliberations). c.Caradoc South Students Be Placed in Portables During Construction While the Middlesex 1 ARC inits recommendation suggests that the existing gymnasium and kindergarten class would be available for use during construction,in fact these facilities would not be available.Thus this would increase the difficulty to program effectively for students restricted solely to portable facilities.Lease arrangements could be made with the Municipalityfor the use oftheir office and washroom facilities during the year of construction. ^d.Use Remainino Prohibitive to Repair Funds to Construct a New Gvmnasium and General Arts Room at Caradoc Central The cost of a new gymnasium and general arts room on the Caradoc Central site is estimated at $1,413,000.With the cost of construction on the Caradoc South site ($3,581,000 outlined above),there would not be sufficient funds remaining from the $3.2 million in Prohibitive to Repair funding to provide these facility enhancements for program. 2008 Mav13...8 14.REPORT FROM THE ADMINISTRATION -cont'd a.ADMINISTRATIVE RESPONSE TO tHE MIDDLESEX 1 ACCOMMODATION REVIEW COMMITTEE (ARC) REPORT (CARADOCCENTRAL,CARADOC NORTH, CARADOCSOUTH, EKCOE CENTRAL, METCALFE CENTRAL PUBLIC SCHOOLS)-cont'd Senior Administrative Response -cont'd e.Relocate Munsee-Delaware First Nations Students to Caradoc South .This is a matter for negotiations with the First Nations bands. The addition of Munsee-Delaware First Nations students would increase enrolment by approximately 20 students resulting in an increased cost of $210,000 to the capital costs identified by the Senior Administration above ($3,581,000).This added cost reflects the addition of one classroom. f.Boundarv Adiustments to Ekcoe Central and Caradoc Central Adjusting the boundaries of Ekcoe Central and Caradoc Central Public Schools to increase the student population of Caradoc South to approximately 150 -200 students would still leave Caradoc South Public School with the ongoing challenges of a small school.Inaddition, the students that would be transferred from Ekcoe Central and Caradoc Central Public Schools would not be advantaged with these boundary changes.This would not be maximizing program opportunities for the maximum number of students. g.Partnership with Middlesex Countv Public Librarv Similar to the partnership developed at Plattsville Public School,discussions could occur with the MiddlesexCounty Public Library for a shared facility and shared operating and capital construction costs. h.Acquire Additional Land If Necessary The acquisition of additional land to reach the desired size for an elementary site of 5 - 8 acres (current size is 2.59 acres)would involve additional costs inacquisition and ongoing operating expenses for the benefit of a small number of students. i.Review Boundaries and Move Students from Strathrov to Metcalfe and Build onto Metcalfe Adjusting the boundaries of Strathroy to increase the student population of Metcalfe Central Public School would result incapital costs to build classrooms,no program enhancements for students,and leave Metcalfe Central withthe continual challenges of a small school. Increasing the population would increase the stress on the existing sanitary and water services that present challenges currently. The ongoing operating costs ofthe facility would be not be eliminated. j.Transfer Some of the French Immersion Students from Colborne to Caradoc North Historically,French Immersion inMiddlesex County did see a split inthe student population with a portion of the French Immersion program at Caradoc North.Dyer time,the former Middlesex County Board of Education consolidated the French Immersion students and staff at Colborne Street Public School to maximize French Immersion program benefits.This recommendation wouldrelieve the current enrolment pressure at Colborne Street but would not move the program any closer to a single track French Immersion program. The accommodation of Middlesex County French Immersion students requires a total review as has been recommended by Senior Administration inthe response to the London 1ARC.In addition, this French Immersion study needs to be coordinated with an Accommodation Review for the Town of Strathroy. 2008 Mav13...9 14.REPORT FROM THE ADMINISTRATION -cont'd a.ADMINISTRATIVE RESPONSE TO THE MIDDLESEX 1 ACCOMMODATION REVIEW COMMITTEE (ARC) REPORT (CARADOCCENTRAL, CARADOCNORTH,CARADOC SOUTH, EKCOE CENTRAL,METCALFE CENTRAL PUBLIC SCHOOLS)-cont'd Senior Administrative Response -cont'd !<.Scheduling a Principal or Custodian for an Afternoon or Evening Shift Durino the Weel< Scheduling a custodian in the afternoon or evening is possible but would leave the school withouttrained personnel to operate the buildingduring the instructional day when students are in attendance.The custodian is the first line of response to handle building issues and emergencies." • Principals'working hours are not on specified shifts. Principals currently devote many hours outside of the instructional day to support their school community. Cost/Sayings - To be determine upon design completion. Funding inthe amount of$3.2 million Isavailable tothe Thames ValleyDistrictSchool Board through previously approved Ministry Prohibitive to Repair Allocation. The timelines presented indicated a 2010 September date for completion of addition on Caradoc Central P.S.and closure of Caradoc South P.S.and Metcaife Central P.S.It was noted that all timelines are subject to the Ministryof Education's approval process. RECOMMENDATIONS: 1.That the students of Caradoc South Public School be accommodated at Caradoc Central and Ekcoe Central Public Schools:and That an addition be constructed and renovations be completed at Caradoc Central Public School to enhance program and meet enrolment needs;and That the present Caradoc South Public School at 611 Peter St., Melbourne, be closed and declared surplus. 2.That Senior Administration consult with the Caradoc South School Council In order to facilitate input on boundaries for school designation. 3.That the students of Metcaife Central Public School be accommodated at Caradoc North and Ekcoe Central Public Schools;and That the present Metcaife Central Public School at 6100 Calvert Dr.R.R.#3 Strathroy,be closed and declared surplus. 4.That Senior Administration consult with the Metcaife Central School Council in order to facilitate input on the boundaries for school designation. 5.That a Design Committee be appointed to provide input to the addition and renovations at Caradoc Central Public School. 6.That the Middlesex 1 Accommodation Review Committee be disbanded. The Administration responded to trustees'questions.Manager Bushell provided clarificationon the criteria for calculating the Prohibitiveto Repair funding for the proposed addition/renovation at Caradoc Central P.S. 2008 IVIav13...10 14.REPORT FROM THE ADMINISTRATION -cont'd a.ADMINISTRATIVE RESPONSE TO THE MIDDLESEX 1 ACCOMMODATION REVIEW COMMITTEE (ARC)REPORT (CARADOC CENTRAL,CARADOC NORTH,CARADOC SOUTH, EKCOE CENTRAL,METCALFE CENTRAL PUBLIC SCHOOLS)-cont'd Senior Administrative Response -cont'd A motion to sit past 11:00 p.m. to 11:45 p.m.was moved by J.Bennett,seconded by R.Tisdale and carried. The following motion was moved by T.Roberts,seconded by S. Doub and carried: That Recommendations 1,2,3,4,and 5 of the Senior Administrative response to the IVliddlesex 1 ARC be deferred to the 2008 September 23 Board meeting for consideration. Recommendation 6 was adopted on motion of S.Doub,seconded by F.Exiey. b.REPORT OF MIDDLESEX 1 ARC MINORITY RECOMMENDATION A IVlinority Report was submitted by l^avis Bedford,Ekcoe Central Public School Community Representative.It indicated that it does not support all the recommendations contained in the Middlesex 1 Accommodation Review Committee Final Report.It supports the original TVDSB recommehdation to close Caradoc South and Metcalfe Public Schools and relocate the students to Caradoc Central,Cafadoc North and Ekcoe Central Public Schools.The Minority Report emphasizes the program benefits for students in elementary schools of at least 400 students. c.MINORITY REPORT MIDDLESEX 1 ARC A Minority Report was submitted by Cheryl McFadden,Community Representative and Sandra Paisley,School Council Representative,Caradoc Central P.S.expressing concern that the Middlesex 1 ARC recommendation fails to address the funding issues presented and does not provide realistic and reasonable options forthe childrenand communities involved. The Minority Report supports the Board's proposal to close Caradoc South and Metcalfe Central P.S.and consolidate their catchment areas into Caradoc Central,Caradoc North and Ekcoe Central Public Schools.This process would allow for a major enhancement project and addition to Caradoc Central using Prohibitive to Repair funding from the Ministryof Education. d.ADDITIONAL INFORMATION REQUESTED -SENIOR ADMINISTRATIVE RESPONSE TO THE OXFORD 2 ARC DRUMBO CENTRAL AND PRINCETON CENTRAL PUBLIC SCHOOLS K.Bushell,Manager,FacilityServices,presented additionalinformation requested bythe trustees at the 2008 March 25 Board Meeting pertaining to the Senior Administration response to the Oxford 2 ARC. Inparticular,alternate site implications, costing for a septic system inPrinceton for a proposed new school and the possible development ofa "Green School"were requested. Alternate Site(s) The trustees requested information on disposal of the existing school sites in Princeton and Drumbo.In discussion with the Board's solicitor, David Williams, itis his opinion that the Board must follow Regulation 444-98 entitled "Disposition of Surplus Real Property'.This Regulation requires the Boardto follow certain procedures when disposing ofsurplus propertyafter having the property appraised priorto offeringitto preferred parties listed inthe regulation (coterminous boards,ministries and municipalities). Ifthere is no interest from the preferred parties,then the Board can offer itfor sale to the public. Anynew sites to be acquired by the Board would follow the acquisition process used in the past. Costing of a Seotic System in Princeton The second request for information from the meeting centered around the cost to develop sanitary sewage facilities on a site in Princeton, since this Village does not have municipal services.Upon reviewing Ministryof Environment criteria,the capacity of the proposed school would generate a design flowof 12,750 litres per day. Using this volume to design the system is estimated to cost $416,000 including fees. 2008 I\/Iav13...11 14.REPORT FROM THE ADMINISTRATION -cont'd d.ADDITIONAL INFORMATION REQUESTED -SENIOR ADMINISTRATIVE RESPONSE TO THEOXFORD2ARC DRUMBO CENTRAL AND PRINCETON CENTRAL PUBLIC SCHOOLS- cont'd Green Schools The possibility of the TVDSB constructing a "Green School" was questioned.The following details information on building a Green School and the associated costs: With the ever growing concern of how our environment is deteriorating,it Is important that the education sector participates in designing,constructing and operating energy efficientand environmentally friendly schools. The Leadership in Energy and Environmental Design (LEED)Certification is the current program in place to ensure that a building meets anticipated standards for energy efficiency, uses environmentally friendly building products and has a minimum operational impact on the environment. Todesign and construct a LEED Certified building is estimated tocost between $180 to$200 per FP (current Ministry benchmark funding is $156.24 per FT^).This equates approximately to an increase of $835,000 to $1,670,000 for a typical elementary school of 400 students. There is an additional cost of $20,000 to have a school LEED Certified at the completion of the project. • In discussions with our Consultants (architectural,mechanical and electrical)the present designs of our new schools and additions are in keeping with the energy efficiencies that would be required in a LEED certified school at a minimum. At the present time there are only twenty five (25) LEED registered elementary schools and fifteen (15)LEED registered secondary schools in Canada according to the Canada Green Building Council website (CAGBC),with the majority of these projects in western Canada. Currently the Ministryof Education does not provide additional Capital funding intheir Pupil Accommodation Grants to fund energy or environmentally friendly initiative for new school design. • With the Ministry being the Boards only source of revenue to design and construct new schools,and with the pressure of constructing these schools at the current Ministry benchmark cost,itIs impossible to take any significant initiative towards LEED Certification under the current funding model. The Administration responded to trustees'questions.Chair Sattler commented that the Ontario Public School Boards'Association (OPSBA)Executive has endorsed the concept of "Green Schools".A motion is to be presented at the OPSBA's 2008 Annual General Meeting and Program (AGM)requesting that the Ministry consider moving in that direction. Chair Sattler advised that information will be presented to trustees as It becomes available. Because of the lateness of the hour,the following motion was moved by P.Jaffe,seconded by S. Polhill and carried: That agenda items 14.e.,15.d.,and 16.b.be deferred to the 2008 May27 Board meeting for consideration. 2008 Mav13...12 e.AUTOMATED EXTERNAL DEFIBRILLATORS The Automated External Defibrillators report was deferred to 2008 May 27 Regular Board Meeting for consideration. 15.REPORTS OF COMMITTEES a.ENVIRONMENTAL ADVISORY COMMITTEE ANNUAL REPORt Exec.Supt.L. Elliott introduced the Environmental Advisory Committee Annual Report.She recognized Janine Pitman,Learning Supervisor,Math,Science &Technology,for her leadership role in this initiative.• The report indicated that,per Procedures 5002 -Environmental Education and Management Program,the Environmental Education and Management Committee is required to make recommendations to Senior Administration with respect to Environmental Education and Management programs and practices and to prepare an annual report to the Board. The Environmental Education and Management Committee has prepared its annual report to the Board.Within the report,the Committee has identified four future projects for consideration at an additional cost of $72,425.Each project would require an adequate level of resource allocation.The suggested projects include the following: provide programs and training that willbring schools into compliance with the 3R regulations: continue to work on the implementation of the recommendations from the Shaping Our Schools,Shaping Our Future report; continued implementation of EcoSchools; establishment of an Ecological Literacy Integration Team would allow the Board's goals to be reached. RECOMMENDATION: That the Annual Report of the Environmental Advisory Committee of 2008 May 13 be referred to the Budget Advisory Committee for consideration of the requests for additional funding. The recommendation was adopted on motion of J.Bennett,seconded by T.Grant. Chair Sattler extended congratulations on behalf of the Board to the Environmental Advisory Committee for moving this Initiative forward. b.REPORT OF THE POLICY WORKING COMMITTEE,2008 April 22 Trustee Bennett spoke to the April 22 PolicyWorking Committee report noting the procedure on Procedures for Supervision of Teaching Staff had not been attached to the report. As such,the following motion was moved by J.Bennett,seconded by R.TIsdale and carried: That the 2008 April 22 report of the PolicyWorking Committee be deferred to the 2008 May 27 Board meeting for consideration and that copies of the Procedures for Supervision of Teaching Staff be provided to all trustees other than members of the Policy Working Committee. 2008 IVlav13...13 15.REPORTS OF COMMITTEES -cont'd c.REPORT OF THE TRUSTEE PROFESSIONAL DEVELOPMENT COMMITTEE 2008 April22 4:00 -4:50 pm MEMBERS ADMINISTRATION &OTHERS P.Jaffe S.Pullam J.Stewart S.Doub +4:25 1.APPROVAL OF AGENDA The agenda was approved by motion. 2.ELECTION OF CHAIR Trustee James Stewart was elected Chair for the 2007-08 year. 3. UPDATE ON 2007-2008 PROFESSIONAL DEVELOPMENT (PD) BUDGET A report outlining the P.D.expenditures from 2007 September to 2008 April 01 was reviewed. The report was attached.Each trustee has approximately $1781 allotted for P.D. opportunities up to April 01. 4.P.D.COMMITMENTS AFTER APRIL 01 Twelve P.D.forms requesting approval of funds from the P.D.monies pooled after April 01 for various P.D.opportunities were received.It was determined that there were adequate funds remaining to cover the cost of these requests and it was recommended that approval for release of those funds be given.Any funds remaining in the P.D.line after 2008 August 31 would be brought forward to the next budget year and deposited in the P.D. - New Trustee line as per Board motion.If all requests are approved,all but one trustee will have made use of P.D.funds. The following recommendation was made: That since there are adequate funds,the requests submitted for funds for Professional Development opportunities after 2008 April 01 be approved. 5.Other Business -none 6. Next Meeting - to be determined. 7.Adjournment -The meeting was adjourned at 4:50 p.m. RECOMMENDATION: That since there are adequate funds,the requests submitted for funds for Professional Development opportunities after 2008 April 01 be approved.• J.STEWART, Chairperson The recommendation was adopted on motion of J.Stewart,seconded by P.Jaffe. 2008 May 13...14 15.REPORTS OF COMMITTEES -cont'd d.REPORT OF THE BUDGET ADVISORY COMMITTEE,2008 APRIL 28 The Report of the Budget Advisory Committee of 2008 April 18 was deferred to the Board meeting of 2008 May 27. e.REPORT OF THE CHAIRS'COMMITTEE 2008 May 07 9:15 a.m.-11:35 a.m. MEMBERS ADMINISTRATION AND OTHERS J.Bennett P.Sattler (Chair)B.Tucker S.Christie G.Hart J.Stewart 1.APPROVAL OF AGENDA The agenda was approved by motion. 2.CONFLICTS OF INTEREST -none declared 3.REVIEW OF 2008 MAY 13 BOARD AGENDA The agendas for the in-camera and public Board meetings of May 13,2008,were discussed and updated. 4.CORRESPONDENCE The following correspondence will be included in the trustees'information packages: Peel District School Board to Minister of Education regarding School Site Acquisition -/" referred to the Senior Administration for response; Corporation of the County of-Elgln regarding a recommendation to establish an ARC to study Westminster Central PS and South Dorchester PS. A letter from ACTRA regarding a corporate film funded by TVDSB was added to the May 13, 2008,Board agenda under "Communications".Supt.B.Sonier will be asked to respond to the request. 5.FUTURE MPP/MP MEETINGS Dates for meeting with the area MPPs and MPs were discussed.It was agreed to schedule a tentative meeting for September 12 with the MPPs from 9:00-10:30 a.m.and with the MPs on September 19 from 9:00-10:30 a.m.Chair Sattler will arrange to have the necessary contacts made. 6.RESOLUTION OF THE TOWNSHIP OF SOUTH-WEST OXFORD A draft resolution from the Township of South-west Oxford to the Minister of Education related to the use of school facilities in the township was discussed and added to the May 13 Board agenda under "Communications".Director Tucker will contact the Township requesting its assistance in having a similar resolution considered by area municipalities. He suggested having a half-day forum organized with the municipalities to discuss expanding community partnerships and sharing resources and facilities.Chair Sattler will send a letter of appreciation to the Township of South-West Oxford for their support. 7.REQUEST TO PRESENT TO BOARD A request to present to the Board seeking the Introduction of a ballroom dancing course was discussed.It was agreed to schedule the presentation for the June 10 Board meeting. 2008 Mav13...15 15.REPORTS OF COMMITTEES -cont'd e.REPORT OF THE CHAIRS'COMMITTEE -cont'd 8.OTHER BUSINESS a.Transportation Consortium Director Tucker updated the Committee on the Transportation Consortium noting ithas set up its office on Wellington Road South in Glanworth. A memo to the system and trustees will be emailed in this regard along with contact information. A report will be brought to trustees in June. b.Response to CPAC Recommendations Director Tucker advised the Committee that responses to the Capital Planning Advisory Committee recommendations will be coming to the Board on May 27.The role and term of CPAC was discussed. c.Student Trustee Attendance at OSTA -deferred to next meeting d.Response to Tollgate Public School Parent A letter from a Tollgate Public School parent regarding the French Immersion program in Oxford County was discussed.Chair Sattler will respond to the letter noting that Trustee Stewart will be meeting with the Tollgate School Council in this regard. 9..DATE AND TIME OF NEXT MEETING Future meetings were scheduled for 9:00 a.m.on May 21,June 4 and 18. 10.ADJOURNMENT The meeting adjourned at 11:35 a.m.by motion. RECOMMENDATIONS:none P.SATTLER. Chairperson f.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE 2008 April01 11:45 a.m.-2:35 p.m. Members R.Tisdale,Trustee M.Barbeau,VOICE for Hearing-Impaired Children B.Hoffman,Autism Ontario London J.Gritzan,Thames Valley Children's Centre B. Harvey,Epilepsy Support Centre Elizabeth Karry,Children's Aid Society of London & Middlesex A.Loebus,London Down Syndrome Association B. Montminy,Madame Vanier Children's Services A.Morse,Easter Seal Society M.Masters Integration Action for Inclusion London Chapter W.Rodic,Madame Vanier Children's Services (alt) C.Thammavongsa,Assoc.for Bright Children (alt) 2008 Mav13...16 Administration and Others J.Johnston,Special Education Learning Supervisor S.Hughes,Superintendent of Education,Special Education P.Cook.Elementary Principal J. Van Bommel,Secondary Vice Principal Regrets:J.Bennett,Trustee;T.Grant,Trustee;D.Ensing,Association for Bright Children;S. Wilson,Community Living Education Committee;G.McGahey,Chippewas of the Thames First Nation Board of Education Absent:D.Almost,Ontario Assoc.For Families of Children with Communication Disorders 1.CALL TO ORDER The meeting was called to order at 12:18 p.m.in the Katherlne Harley Room at the Education Centre. 2.CONFIRMATION OF AGENDA A.Morse added reports from the following committees to the agenda:Communications Update,Ad Hoc Committee for Inclusion,Mental Health Committee and Special Education Plan Review Committee The motion to approve the agenda as amended was carried. 3.CONFLICTS OF INTEREST There were no conflicts of interest declared. 4.REPORT OF MEETING FROM MARCH 3,2008 The report of the March 3,2008,meeting was approved. 5.SPECIAL EDUCATION BUDGET INFORMATION I UPDATES 2008-09 B.Greene,Executive Superintendent of Business Services,and K.Meeson,Manager of Financial Services,attended to provide updates on the Budget process.B.Greene stated thatthe Ministry of Education announced funding Information for 2008/09 lastweek. A total of $57.3 M will continue to support special education while work proceeds on new approaches to funding. This funding across the province includes: High Needs Amount (HNA)to keep.In 2008/09 funding stable in declining enrolment boards,Special Equipment Amount (SEA) to recognize growth In demand for specialized equipment for students with special needs; Special Incidence Portion (SIP)to recognize the number of claims made on behalf of students who require extraordinary staff support;• Facilities Amount (FA) to address non-salary costs,to establish and maintain the proposed Roy MCMurtry Centre in Peel Region;and • To increase the number of programs for children and youth In Government approved facilities. In addition,an investment of $10M announced in August Is unallocated at this time. This funding supports the Government's commitment to increase special education funding by8% by 2011-12 2008 May 13...17 15.REPORTS OF COMMITTEES -cont'd f.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd 5.SPECIAL EDUCATION BUDGET INFORMATION I UPDATES 2008-09 -cont'd With this announcement,the IVlinlstry prepares a Board profile.The Thames Valley profile shows a decrease of $209,721 from last year (Ministry projections).The high needs amount remains the same.There is a loss of $776,000 on SEPPA funds due to declining enrolment in our Board. Exec.Supt.Greene stated that the Budget Advisory Committee is continuing to work towards a multi-year budget plan to deal with declining enrolment.A Budget Working Group (comprised of principals,superintendents,department staff)are reviewing issues to determine where savings can be found over the next three years. Budget issue sheets will be completed outlining the impact on schools and the system and will identify action plans,implementation strategies etc.These forms will be forwarded to the Budget Advisory Committee and then to the Board.Exec.Supt.Greene advised that there are approximately 40 Issues to review over the next three years with Special Education being one of the first on the list.The list of issues will be available to the public when Itis received by the Board. A.Loebus asked if there will be cuts in special education.Mr.Greene stated that Special Education will be reviewed looking at the next three years and it will consider declining enrolment,how it will impact special education,if the decline will be mirrored in special education and how it will be achieved. C.Thammavongsa asked ifwhen reviewing the special education budget,will the committee take Into account reconciling the budget expenses to ensure that only special education items are being charged to the special education account lines,e.g.Psychological services,as not all items are special education charges.Mr.Greene stated that before the Budget goes to the Board,itwill be brought to SEAC for review. R.Tisdale stated that it is important that the public not think that special education Is the cause of the Board's deficit.Mr.Greene stated that the same levels cannot be maintained each year as long as the Board is in a state of declining enrolment. W.Rodic raised the concern that special education money is going to ESL students.Mr. Greene stated that all ESL money is converted into actual ESL teacher positions and that no LST's are being diverted to ESL. R.Tisdale asked Ifitwould be possible to investigate using some of the grant money that the Board receives towards assisting with the decline in the SEPPA funding. 6.VANIER REPRESENTATIVES PRESENTATION ON THE CLOSURE OF THE EARLY INTERVENTION PROGRAM J.Jones and L.Ondenko attended to present information about the Early Intervention Program slated to close this year because of the lack of core funding.The following motion was moved by A.Loebus ,seconded by C.Thammavongsa and carried: That the Chair of SEAC write on behalf of SEAC a letter to the Minister for Children & Youth Services in support of core funding to maintain Early Intervention Services Program at Madame Vanier. 7.SPECIAL EDUCATION WEBSITE J.Johnston asked to defer the item on Special Education Website to the next meeting. 2008 May 13...18 15.REPORTS OF COMMITTEES -cont'd f.REPORT OF THE SPECIAL EDUCATION ADVISORY COM MITTEE -cont'd 5.SPECIAL EDUCATION BUDGET INFORMATION I UPDATES 2008-09 -cont'd 8.COMMITTEE UPDATES a.Communication Committee A.Morse reported that the Communication Committee met todevelop a Communication Protocols guide forthe TVDSB.She stated that the Committee will be using some ofthe information from the York pamphlet on Communication and will develop other protocols using material from "Shared Solution".It is expected that the draft guide will be available for SEAC to review at the May meeting. b.Ad Hoc Inclusion Committee Supt.S.Hughes stated that he has reviewed the draft report of the Ad Hoc Inclusion Committee.The report will be brought to SEAC for members to view. c.Special Education Review Plan Committee A.Morse stated that the Special Ed Review Plan Committee met on March 28 and is completing its review of the sections.It has completed a form that will be sent to principals for input,as well as available on the website for anyone to complete and submit inputto the Plan. Publicinput will be received until May 16''^. A.Morse advised that the Plan Review Committee is investigating the possibility of having it distributed electronically this year,on a disk to everyone,as well as having It "live" on the Board's website.This would mean that by clicking on a word or phrase within the document,a pop up window could appear that would offer the reader more ^ information or a definition of the term. B.Hoffman stated that the Transportation Committee should meet to review the Transportation policy re transporting to and from respite.J.Johnston advised that the Board has partnership agreements with several agencies providing respite. 9.CORRESPONDENCE Notice has been received from the Learning Disabilities Association of Ontario to replace Debbie Lee with Stacey Cassell as the current representative on SEAC. 10.FORUM:ASSOCIATION UPDATES J.Gritzan reported that Thames Valley Children's Centre and Community Living London have hired parent mentors who are available to parents to assist in developing and maintaining effective relationships with their children. B.Harvey reported that the Epilepsy Centre is holding a Gala Event on Saturday,April 3,2008.Tickets can be obtained through the Centre. W.Rodic reported that Parents For Children's Mental Health is holding a conference on May 09;tickets are available at http://www.parentsforchlldrensmentalhealth.orQ. B.Hoffman reminded the group about Dr.Peter Szatmari's speaking engagement on Wednesday,May 14,at 7:00 p.m.at Centennial Hall in London. It was agreed that parent mentors will be invited to attend the next meeting. 2008 IVlav13...19 15.REPORTS OF COMMITTEES -cont'd f.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd 5.SPECIAL EDUCATION BUDGET INFORMATION I UPDATES 2008-09 -cont'd 11.FUTURE MEETINGS Future meetings are scheduied for: 2008 May5 - 7:00 p.m. London Room, Education Centre 2008 May 20 -7:00 p.m. London Room,Education Centre 2008 June 3 -11:45 a.m. Lunch, 12:15 p.m. Meeting - London Room, Education Centre 12.ADJOURNMENT The meeting adjourned at 2:35 p.m.by motion. RECOMMENDATIONS:none B.H0FFIV1AN. Chair g.REPORT OF THE COMMITTEE OF THE WHOLE -IN CAMERA 2008 May 13 MEMBERS PRESENT J.Stewart(Chair) J.Bennett 8.Doub (6:00) F.Exiey T.Grant G.Hart P.Jaffe K.Patterson S.Peters 8.Poihiii T.Roberts J.Rowe P.Sattier R.Tisdaie Absent:M.Hendrick ADMINISTRATION AND OTHERS B.Tucl<er B.Greene K.Daiton M.Sereda C.Bourbonnais- MacDonald L.Griffith-Jones S.Hughes M.Moynihan V.Nielsen M.E.Smith B.Sonier P.Tufts B.Wagner K.Wilkinson 8.Christie C.Dennett The Committee met in camera from 5:07 p.m.to 6:25 p.m. 1.-APPROVAL OF AGENDA The agenda was approved by motion. 2.CONFLICTS OF INTEREST - No conflicts of interest were declared. 3. Confidential personal and legal matters were discussed. 4.RISE AND REPORT A motion to rise and report was moved at 6:25 p.m.and carried. 2008 Mav13...20 15.REPORTS OF COMMITTEES -cont'd g.REPORT OF THE COMMITTEE OF THE WHOLE - IN CAMERA -cont'd RECOMMENDATIONS; 1.That the motions approved at the 2008 May 13 in-camera meeting related to a resignation to retirement,a staffing referral to the Budget process and negotiation guiding principles be approved. ' 2. ThattheThames Valley District School Board enter into a three-yearcontractwith Compass Group Canada for the period of 2008 July 15 to 2011 July 14 with two,two-year renewal options to provide cafeteria food services in the secondary schools and at the Education Centre. J.STEWART, Chairperson Recommendations 1 and 2 were adopted on motion of J.Stewart,seconded by J.Bennett. 16.COMMUNICATIONS a.ONTARIO PUBLIC SCHOOL BOARDS'ASSOCIATION -UPDATE -none b.ALLIANCE OF CANADIAN CINEMA,TELEVISION AND RADIO ARTISTS (ACTRA) The ACTRAletter was deferred to t^e Board meeting of 2008 May27. c.TOWNSHIP OF SOUTH-WEST OXFORD DRAFT RESOLUTION A draft resolution was received from the Township of South-West Oxford to the Minister of Education related to use of school facilities in the township.Chair Sattler advised that she will be responding to the Township of South-West Oxford. A half-day forum to be held In late fallwith all area municipalities to discuss expanding partnerships,etc.is being considered. 17.NOTICE OF MOTION -none 18.MOTION -NOTICE OF WHICH HAS BEEN GIVEN none 19.ADDITIONAL ITEMS 20.QUESTIONS/COMMENTS BY MEMBERS 21.ADJOURNMENT The meeting adjourned at 11:38 p.m-.on motion of R.Tisdale,seconded by T..Grant. CONFIRMED: Chairperson 2008 Mav13...21 SUMMARY OF APPROVED RECOMMENDATIONS OF 2008 MAY 13 That the issue of establishing a design committee regarding renovations to Glendale High School be deferred until legal advice has been sought from the Board's solicitor for discussion at the 2008 May 27 Board meeting,if possible. That Recommendations 1,2,3,4,and 5 of the Senior Administrative response to the Middlesex 1 ARC be deferred to the 2008 September 23 Board meeting for consideration. That the Middlesex 1 Accommodation Review Committee be disbanded. That agenda items 14.e.,15.d.,and 16.b.be deferred to the 2008 May 27 Board meeting for consideration. That the Annual Report of the Environmental Advisory Committee of 2008 May 13 be referred to the Budget Advisory Committee for consideration of the requests for additional funding. That the 2008 April 22 report of the Policy Working Committee be deferred to the 2008 May 27 Board meeting for consideration and that copies of the Procedures for Supervision of Teaching Staff be provided to all trustees other than members of the Policy Working Committee. That since there are adequate funds,the requests submitted for funds for Professional Development opportunities after 2008 April 01 be approved. That the motions approved at the 2008 May 13 in-camera meeting related to a resignation to retirement,a staffing referral to the Budget process and negotiation guiding principles be approved. That the Thames Valley District School Board enter Into a three-year contract w/ith Compass Group Canada for the period of 2008 July 15 to 2011 July 14 w/ith two,two-year renewal options to provide cafeteria food services in the secondary schools and at the Education Centre.