5/27/2008 - Regular Board MeetingTHAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR BOARD MEETING,PUBLIC SESSION
2008 MAY 27,7:00 P.M.
BOARD ROOM,EDUCATION CENTRE
AGENDA
V-verbal
M -material
1.CALL TO ORDER V
2.O CANADA V
3.SPECIAL MUSICAL PRESENTATION -Westminster Central Public School V
4.APPROVAL OF AGENDA M
5.OFFICIAL RECORD M
6.RECOGNITIONS
a.Student Leadership Conference -Beal S.S.V
b.Skills Canada Winners V
7.CONFLICTS OF INTEREST V
8.CHAIR'S ANNOUNCEMENTS V
9.DIRECTOR'S ANNOUNCEMENTS V
10.PRESENTATIONS-none
11.MINUTES OF THE 2008 MAY 13 REGULAR BOARD MEETING
a.Confirmation of Minutes M
b.Business Arising from the Minutes
12.STUDENT TRUSTEES'UPDATE V
13.UPDATE TO STATUS OF RECOMMENDATIONS FROM SENIOR ADMINISTRATIVE
RESPONSE TO THE OXFORD 2 ACCOMMODATION REVIEW COMMITTEE(ARC)
(DRUMBO CENTRAL AND PRINCETON CENTRAL PUBLIC SCHOOLS)M
14.REGIONAL CAPITAL PLANNING ADVISORY COMMITTEE DEFERRED MOTION Wl
15.REPORTS FROM THE ADMINISTRATION
a.Monthly Financial Reporting M
b.Senior Administrative Response to the London 2 Accommodation Review
Committee (ARC) (A.E.Duffield and M.B.McEachren Public Schools)M
c.Minority Report London 2 ARC - L.Beattie,S.Eagle,G.Faul M
d.Minority Report London 2 ARC "T.Lagoda,S.Baughman,T.Bailey M
e.Automated External Defibrillators M
f.Departmental Updates M
16.REPORTS OF COMMITTEES
a.Policy Working Committee,2008 April 22 M
b.Special Education Advisory Committee,2008 May 05 M
c.Budget Advisory Committee,2008 April 28 M
d.Budget Advisory Committee,2008 May 12 M
e.Native Advisory Committee,2008 May 13 M
f.Audit Committee,2008 May 20 M
g.Information Committee of the Whole,2008 May 20 M
h.Chairs'Committee,2008 May 21 M
i.Budget Advisory Committee,2008 May 26 (to be distributed at the meeting)M
j.Committee of the Whole,In Camera,2008 May 27 V
17.COMMUNICATIONS
a.Chair's Summary Report V
b.Ontario Public School Boards'Association -Update V
c.Alliance of Canadian Cinema,Television and Radio Artists (ACTRA)M
18.NOTICE OF MOTION
19.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -none
20.ADDITIONAL ITEMS
21.QUESTIONS/COMMENTS BY MEMBERS
22.ADJOURNMENT
THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR MEETING,PUBLIC SESSION
2008 MAY 27
The Board met in reguiar session on 2008 l\/1ay 27 in the Board Room at the Education Centre,meeting in
pubiic session at 7:03 p.m. to 11:40 p.m.The foiiowing were In attendance;
TRUSTEES
J.Bennett
S.Doub (-9:55)
F.Exiey
T.Grant
ADMINISTRATION AND OTHERS
B.Tucl<er
K.Daiton
L.Elliott
B.Greene
L.Griffith-Jones
S.Hughes
M.Moynihan
Regrets:K.Patterson,J.Rowe
G. Hart (-8:55 +9:10)
M.Hendrick (7:30)
P.Jaffe
S.Peters
S.Polhill
V.Nielsen
M.E.Smith
P.Tufts
B.Wagner
K.Wilkinson
K.Bushell
C.Dennett
T.Roberts
P.Sattler (Chair)
J.Stewart (-8:55 +9:10)
R.Tisdale
P.Hearse
M.Henry
K.Meeson
J.Neville
W.Scott
1.CALL TO ORDER.
Board Chairperson called the meeting to order at 7:03 p.m.
2.13.O CANADA AND MUSICAL PRESENTATION
The appreciation of the Board was extended to the Westminster Central Public School Primary Choir
and conductor Shawn Crowell for leading in the singing of 0'Canada and performing three musical
selections.
4.APPROVAL OF AGENDA
The agenda was amended removing Skills Canada Winners,Item 6.b.and adopted on motion of F.
ExIey,seconded by J.Stewart.
5.OFFICIAL RECORD
M.Henry,Corporate Services Assistant,read the following official record into the minutes:
We regret to record the death of Jordan Gallant, a 17-year-old student at West Elgin
Secondary School,West Lome,on 2008 May 13.
6.RECOGNITIONS
a.STUDENT LEADERSHIP CONFERENCE -SEAL S.S.
Supt.B.Sonier Introduced and welcomed Lorl Armstrong an English teacher and student council
staff advisory at Beal Secondary School,London.Ms.Armstrong was recognized for her role as
Chair of the organizing committee for the 2008 Student Leadership Conference.This successful
leadership event was arranged over a two-year period and attended by more than 800 students
from across Canada.Mr.Tristan Hill,a long-time volunteer at Beal S.S.,was also thanked for
his contribution to the success of the 2008 Student Leadership Conference at Beal S.S.
b.SKILLS CANADA WINNERS
The Skills Canada Recognition was deferred to 2008 June 10 Regular Board meeting.
7.CONFLICTS OF INTEREST -No conflicts of interest were declared.
8.CHAIR'S ANNOUNCEMENTS-none
2008 May 27...2
9.DIRECTOR'S ANNOUNCEMENTS -none
10.PRESENTATIONS -none
11. MINUTES OF THE 2008 MAY13 REGULAR BOARD MEETING
a.CONFIRMATION OF MINUTES
The minutes ofthe Regular Board IVIeeting.2008 May 13 wereadoptedon motion ofS.Polhill.
seconded by T.Roberts.
b.BUSINESS ARISING FROM MINUTES -none
12.STUDENT TRUSTEES'UPDATE -none
13.UPDATETOSTATUSOFRECOMMENDATIONS FROM SENIORADMINISTRATIVE RESPONSE
T0THE0XF0RD2ACC0MM0DAT10NREVIEWC0MMITTEE(ARC)(DRUMB0CENTRALAND
PRINCETON CENTRAL PUBLIC SCHOOLS)
Exec.Supt.K.Dalton presentedthe first of 10 ARC reports being brought bacl<tothe Board for
decision.The reportwas tabledon2008 March 25 bytheSenior Administration relatedtothe Oxford
2 Accommodation Review Committee.
Trustee Hart,inhiscapacityas Chairofthe Oxford 2 ARC,provided background Information related
• to the Drumbo/Princeton Central communities'recommendation and indicated the pros and cons of
the Princeton site. He explained that Drumbo has been designated as a growth area by the
municipality while Princeton has not.The County of Oxford is currently involved In a design and
costing process related to municipal water system connections to be available, perhaps by2009.
However,presently there are no discussions about a sanitary/sewer process.Trustee Hart
commented that from a historical perspective and as part ofa township, the proposed new school
aligns with the kindsofdecisionsthe municipality has communicated and there is support for the
proposed new school location being ina more central location.
Exec.Supt.Dalton referred to the Senior Administrative Response of2008 March 25 advisingthat
the present total enrolmentbetweenthetwo buildings is300students with projections Indicating 297
students in total. K.Busheil,Manager, Facility Services,reviewed the rationale for choosing the
proposed Drumbo site,commenting further onthewaterandsanitarysystems as well as noting that
the Drumbo site is appropriately zoned,developed,fenced,etc. He responded to the concerns
raised about the proposed new Drumbo site notingthat the safety of students,transportation access,
etc. Isto be addressed appropriately. He emphasized that the construction site is not located near
students'sidewalks.ItIsa major componeht of the Design Committee to ensure safety concerns are
addressed and that the best scenario is adopted.Throughout the design process,there will be an
opportunity for community discussion on this aspect of the project.
Exec. Supt. Dalton commented on the funding sources forthisproject including Prohibitiveto Repair
of $4M, Primary Class Size $740 000 as well as additional funds to standardize programs and
facilities (gymnasium,library,general arts room etc). A 2010 September date Is anticipated forthe
opening of the proposed new Drumbo school.
The following recommendations,deferred fromthe 2008 March 25 meeting,were moved byG. Hart,
seconded by J.Stewart:
1.That a new JK-Grade 8 elementary school be constructed on the existing Drumbo school site at
32 Wilmot St.S.,Drumbo.
2008 May 27...3
13.UPDATETOSTATUSOFRECOMMENDATIONSFROIWSENIORADMINISTRATIVERESPONSE
TOTHE OXFORD 2 ACCOMMODATION REVIEW COMMITTEE (ARC)(DRUMBO CENTRAL AND
PRINCETON CENTRAL PUBLIC SCHOOLS)- cont'd
Recommendations -cont'd
2.That the students of Princeton Central Public School be accommodated at the new school on the
Dn!imbo site;and
That the Princeton Central Public School at 40 Elgin St. E.,Princeton,be closed and declared
surplus.
3.That the students of Drumbo Central Public School be accommodated at the new school on the
Drumbo site;and
That the Drumbo Central Public School at 32 Wilmot St.S.,Drumbo,be demolished.
The Administration responded to questions posed by Tmstees.Exec. Supt. Dalton explained that the
Librarian allocation is formula based and with the new school will equate to one half-time librarian
under one roof as well as based on enrolment with the allocation of more teachers or support staff.
Teachers will be sharing information and collaboratively looking at different aspects of delivering
curriculum from a facility and operational point of view.
Manager Bushell elaborated on the building code aspects of the construction project Including proper
ventilation,fire alarms,(safer)program space enhancements in the kindergarten area,gymnasium
enlarged for proper programming,Instrumental music room,visual arts room larger,learning support
room,and the entire building refreshed.The new school Is designed to allowfor Junior Kindergarten-
Senior Kindergarten (JK-SK)and future growth In the school to 2010.Manager Bushell explained the
Prohibitive to Repair and On-The-Ground (OTG)calculation.He explained how the grant was
generated and that a Business Plan was submitted to the Ministry for review and the proposal
accepted for the Drumbo/Princeton area.
Trustee Jaffe asked about the London District Catholic School Board (LDCSB)and the TVDSB
sharing facilities with St.Francis School.Trustee Hart indicated that there has been some discussion
with Cliff Roach,trustee with the LDCSB,and that there Is no Interest in a partnership for several
reasons one of which is that other facilities are not needed by St.Francis as there currently is
sufficient accommodation for Catholic students.
-Exec.Supt Dalton spoke about consolidation of staff.Supt.L.Griffith-Jones will be in contact with
the Elementary Teachers'Federation of Ontario (ETFO) to ensure that the contractual language
corresponds with whatever decision is made.ETFO and Human Resource Services will be sending
out a declaration form to all teachers requesting their preference.As well, B.Strong,Manager,HRS,
will be responsible for contacting CUPE locals regarding the reorganization of support staff
(secretarial and custodial).
The following motion was moved by S.Peters seconded by J.Stewart and defeated:
That Recommendations 1,2,and 3 of the Senior Administrative response to the Oxford 2 ARC
be deferred to the 2008 June 10 Board meeting for consideration.
Recommendations 1,2 and 3 were adopted on a Poll Vote as follows:
YEAS:.J.Bennett,S. Doub, F.Exiey,T. Grant, G. Hart, M.Hendrick,P.Jaffe,S.Peters,
S.Polhill,T.Roberts,P.Sattler,J.Stewart,R.Tisdale
NAYS:nil
ABSTENTIONS:nil
2008 May 27...4
13.UPDATE TO STATUS OF RECOMMENDATIONS FROM SENIOR ADMINISTRATIVE RESPONSE
TO THE OXFORD 2 ACCOMMODATION REVIEW COMMITTEE (ARC)(DRUMBO CENTRAL AND
PRINCETON CENTRAL PUBLIC SCHOOLS)- cont'd
Chair Sattier thanked trustees for the thoughtful discussion and debate that clearly demonstrated that
the Board has listened to the public input,read emails,etc.and speaks well ofthe process and the
roleofthe community in bringing forward the recommendations. She notedthat the decisionis an
historical moment in the life ofThames Valiey.The Chair acknowledged the significant contribution
of John Thorpe,former Director of Education and Exec.Supt.of Operation Services,and Exec.Supt.
K.Dalton andher team for moving the ARC process forward.Appreciation was extended to all the
community members fortheir role in bringing the recommendations forward.
The meeting recessed from 8:45 p.m.and reconvened at 8:55 p.m.
14.REGIONAL CAPITAL PLANNING ADVISORY COMMITTEE DEFERRED MOTION
Chair Sattier explained that procedurally the following deferred motion must be presented to the
Board on 2008 May27.
"That the report of the Regional Capital Planning Advisory Committees of 2008 February 12 be
referred to the administration and a report brought back to the 2008 May 27 Regular Board
meeting."
The following motion was moved by J.Bennett,seconded by R.Tisdale and carried:
That the Administrative report related to the Regional Capital Planning Advisory Committees'
report of2008 February 12 be deferred to the 2008 June 10 Board meeting.
Trustees G.Hart and J.Stewart were absent during the voting.
15.REPORTS FROM THE ADMINISTRATION
a.MONTHLY FINANCIAL REPORTING
The month-end financial report asat2008 April 30 was presented.The update included the year-
to-date activity,the summary of revenues,expenditures by expenditure type,expenditures by
area,and expenditure type.Manager K.Meeson advised that Financial Services Is currently
working on projections for2007-08expenditures.
b.SENIOR ADMINISTRATIVE RESPONSE TO THE LONDON 2 ACCOMMODATION REVIEW
COMMITTEE (ARC)(A.E.DUFFIELD AND M.B.MCEACHREN PUBLIC SCHOOLS)
Exec.Supt.Dalton introduced the administrative responseto the London 2 Accommodation
Review Committee (ARC)noting It has completed itstask to review accommodation issues
affecting A.E.DufReld and M.B.McEachren Public Schools as recommended and approved by
the Boardat Its2007 April 10 meeting.
Trustee T.Roberts,In his capacity as Chair of the London 2Accommodation Review Committee,
presented a summary of Its Final Report.He extended appreciation toeachofthe committee
members:Tracy Lagoda,Leanne Beattie,Sally Baughman,Trevor Bailey,Geoff Faul and
Councillor Susan Eagle for their time and commitment over the past 12 months to this important
process.
Trustee Roberts noted that the ARC's mandate wasto respond tothe Senior Administration's
recommendation toamalgamatethestudentsofthe two Lambeth schools~A.E.Duffield and M.B.
McEachren-located approximately 9 krri.apart In the Lambeth community,onto one site.
Specifically,ithasbeen recommended by the Senior Administration that A.E.Duffield receive,
programming enhancements which include a renovation and addition to the facility,that the
students of both schools be amalgamated into the enhanced A.E.Duffield site and that
McEachren Public School be considered for closure.
2008 Mav27...5
r^
f
i
15.REPORTS FROM THE ADMINISTRATION -cont'd
b.SENIOR ADMINISTRATIVE RESPONSE TO THE LONDON 2 ACCOMMODATION REVIEW
COMMITTEE (ARC)(A.E.DUFFIELD AND M.B.MCEACHREN PUBLICSCHOOLS) -cont'd
Trustee Roberts advised that McEachren PublicSchoolwas built in 1925 and received separate
additions in 1954,1958,1963 and 1969.It Is a three-level school which Is not accessible
according to the Ontario Disabilities Act. Using the figures provided In the valuation templates
that reflected the 2006-2007 school year,McEachren P.S.has an enrolment of 241.5 PTE
students and Is at 71 percent capacity.Demographics indicate declining enrolment in both
schools.
A.E.Duffield Public School Is a single storey school which was built in 1965 and received an
addition in 1968.It has an enrolment of 269 FTE students and Isat 119 percent capacity. The
relative ages ofthe twobuildingsand physicalconditionwouldindicatethat the amalgamation of
the two schools onto one site would be more flscally responsible as presented In the
recommendation of the Senior Administration.
The ARC membership met seven times and reviewed many possible scenarios Inattempting to
create the best plan for the students of Lambeth.Visits were made to two,different,enhanced
school sites (Clara Brenton/Eagle Heights P.S.)In order to provide insight into the possibilities
that exist in additions/renovations withinthe Board. Publicinput Included 17 presentations from
individuals, 4 group presentations,and 1 written submission.Input was gathered from both
school communities via a survey which was distributed in early 2008 January.
Trustee Roberts indicated that, given the nature of this ARC and the fact that onlytwo schools
were involved, Itwas Important to note that there was a relativelysmall voting ARC membership
(specifically, 6 voting members).This factor is important inreviewing the report which contains
no recommendations to the Board.In most cases,motions and recommendations were defeated
based on 3-3 votes.
As well.It may be relevant in making final decisions for this ARC to note that while the mandate
of the committee was to look at the schools of A.E. Duffield and M.B.McEachren,there was not
a large number of presentations from residents In the North Talbot Holding Zone at the last
meeting.The Board's enrolment date of 2007 October Indicates that 19 children who reside in
the North Talbot Holding Zone,located just north of Lambeth,are bused to Westminster Central
Public School.It vyas the hope of this group that consideration be given to adjusting attendance
boundaries in order that the North Talbot Holding Zone, which is slated for expansion in the
coming years,could be designated to the Lambeth area schools because of its geographic
proximity.
Administrative Response
Exec. Supt. Dalton presented the Administrative response to the final report of the London 2
Accommodation Review Committee.The Senior Administration's response and rationale to the
recommendations were outlined as follows.The ARC Committee completed its process witha
finalpublicinput meeting on 2008 May01 after whichthe FinalARC Report was forwarded tothe
Senior Administration for response.
Although this Accommodation Review Committee gave consideration to numerous options
regarding the schooling of current students in Lambeth as well as the possibility of including
students from the North Talbot Holding Zone,all motions were defeated resulting in no
recommendations from this Accommodation Review Committee.
The Senior Administration recommends that the students from the two elementary schools in the
Lambeth community be consolidated on the A. E. Duffield site.Consolidation of the two student
populations will allow for program enhancements at the A. E. Duffield site to maximize program
opportunities for both student populations.
2008 May 27...6
15.REPORTS FROM THE ADMINISTRATION -cont'd
b. SENIOR ADMINISTRATIVE RESPONSE TO THE LONDON 2 ACCOMMODATION REVIEW
COMMITTEE (ARC)(A.E.DUFFIELD AND M.B.MCEACHREN PUBLIC SCHOOLS)-cont'd
The addition and renovations will lead to the enhancement of programs and will accommodate
the projected enrolment ofthe consolidated schools with a new On-the-Ground Capacity of552
pupils.The closure ofthe M.B.McEachren site will result in ongoing operational savings.The
rationale for choosing the A. E.Duffleid site for the consolidation includes:
a. The site has advantages including a great amount ofland available (7.8vs 5.2 acres)which
allowsforseptic system expansion and greater outdoor space for students.
b. The A.E.Duffield facility,beingnewer (built in1965as opposed to M.B.McEachren having
been built in 1925)would requirefewerschool renewal upgrades to bring the facility upto
current codes and TVDSB facility and program standards.
c. The A.E.Duffield facility can be altered efficiently tocomply with the Ontario Disabilities Act,
unlike M. B.McEachren vyhich would be more difficult to make accessible.
d. The present school locationon the site allowsfor flexibility indesigning the addition. Itwould
also allow for future additions to be constructed,if required.
The consolidation of the two student populations to create a school in excess of 500 F.T.E.
students would allow for:
a.Program enhancements tothe facility at A.E.Duffield whichwould meet the Thames Valley
District School Board's standards,and would better serve the students of A. E. Duffield and
M.B.McEachren Public Schools.
b.Program benefits for students at M.B. McEachren Public School (241.5 F.T.E.*)and A.E.
Duffield Public School (269 F.T.E.*) which would be possible with the increased number of
students and staff allocated to the school.Schools experiencing grovrth in student
populationsandthe subsequent additionalstaffingallocationshave realized program benefits
which include but are not be limited to:
c)
d)
increased special education resources providing more flexibility to meet student needs;
increased budget for centralized resources;e.g.,Library,athletics,literacy;
increased opportunities for teacher specialization;,..
increased adults available for co-curricular activities;
increased flexibility and number of adults for supervision of students;
increased Learning Support Teacher and Teacher Librarian time;
increased on-site staff collaboration for curricular responsibilities;
increased opportunities for teacher sharing on-site,within grades and divisions;
increased flexibilityfor class organizations to benefit students.
*2006-07 enrolments
Two on-site school administrators.
Fiscal responsibility due to the elimination of the ongoing operating costs of M.B.McEachren
Public School.
Review of the North Talbot Holding Zone is recommended as a result of the public input and
discussion during the Comniittee's meetings.Currently this area is designated to
Westminster Central Public School where 18 students are registered from the North Talbot
area.There is an overalltotal of28 students attending TVDSB schools as of 2007 October.
With currently approved development plans,itis conceivable that the population could grow
to 80 students over the next 5 years.Thus,a thorough review of the situation.Including the
impact on all schools affected,is warranted.
2008 May 27...7
15.REPORTS FROM THE ADMINISTRATION -cont'd
b.SENIOR ADMINISTRATIVE RESPONSE TO THE LONDON 2 ACCOMMODATION REVIEW
COMMITTEE (ARC) (A.E. DUFFIELDAND M.B. MCEACHREN PUBLIC SCHOOLS)-cont'd
Exec.Supt.Dalton explained that Recommendation 4 discharges the ARC as per the Thames
Valley District School Board's procedure on Pupil Accommodation and Facility Organization.
Appreciation was extended to the ARC members and the personnel of the Thames Valley District
School who provided an Invaluable resource to the Committee.The work completed,the time
spent,and the careful deliberations of the members contribute to the process of providing the
maximum program opportunities for the maximum number of students.
Costina/Savinas - to be determined upon design completion
The timelines presented'indicated a 2010 September completion date for the addition on A. E.
Duffield Public School and closure of M.B.McEachren Public School.It was noted that all
timelines are subject to the Ministry of Education's approval process.
RECOMMENDATIONS:
1.That the students of M. B.McEachren Public School be accommodated at A.E.Duffield
Public School;and
That an addition and renovations be completed at A. E. Duffield Public School to
accommodate the students and enhance program;and
That the present M. B.McEachren Public School at 4402 Colonel Talbot Road,London,be
closed and declared surplus.
2.That the Senior Administration be directed to undertake a review of the North Talbot Holding
•Zone and report back to the Board of Trustees by 2008 October 31.
3.That a Design Committee be appointed to provide Input to the addition and renovations at
A.E.Duffield Public School.
4.That the London 2 Accommodation Review Committee be disbanded.
The Administration responded to trustees'questions.Trustee Bennett asked where students
would be accommodated in 2009.Exec.Supt.Dalton advised that itwould be necessary for the
Administration to study other schools that are in close proximityto the holding zone(s).
Manager Bushel!advised that both sites are on septic system and have municipal water noting
that A.E. Duffield P.S.currently has an issue with storm run-off.The Board Is discussing costs
with the City of London.Mr.Bushell reported that In the original business case for Pupil Teacher
Ratio (PTR)funding, M.B.McEachren P.S.was included as a chosen site for Ministryfunding.
The following motion was moved by J.Bennett,seconded by T.Roberts and carried:
That Recommendations 1, 2,and 3 of the Senior Administrative response to the London 2
ARC be deferred to the 2008 October 14 Board meeting for consideration.
Recommendation 4 was adopted on motion of T.Roberts,seconded by J.Bennett.Exec.Supt.
Dalton advised that the public input for London 2 ARC is scheduled for the 2008 June 24 Regular
Board meeting.
2008 May 27...8
15.REPORTS FROM THE ADMINISTRATION -cont'd
c.MINORITY REPORT FOR LONDON 2 ARC
A Minority Report was submitted by Leanne Seattle,M.B.McEachren School Council
Representative;Susan Eagle, LondonCityCouncillor-Municipal Representative;and GeoffPaul,
Business and Community Representative,supporting a two-school model. The Minority Report
supported both A.E.Duffield and M.B.McEachren PS remain open,be renovated and brought
up to standard.
d.MINORITY REPORT FOR LONDON 2 ARC
A Minority Report was submitted byTracy Lagoda and Saliy Baughman,A.E.Duffield Community
Representatives,and Trevor Bailey,M.B.McEachren Community Representative,supporting the
Senior Administrative proposal to build one enhanced facility that would be in the best Interest
of children and a fiscally sound decision.
e.AUTOMATED EXTERNAL DEFIBRILLATORS
Exec. Supt. L.Elliott advised that at the 2008 February 26 Board Meeting, the following motion
was approved:
"Resolved that the Board of Trustees ask the Senior Administration to revisit the current
policyof defibrillators in schools in response to recent legislative changes withthe intentof
allowingthe use in schools where there is localcommunity support to provide an automated
external defibrillator".
This motion came forward as a result of the efforts from students at Huron Park Secondary
School whowere raisingfunds forthe purchase ofan automated external defibrillator inmemory
of a secondary school teacher from Huron Park Secondary School who died from a sudden
cardiac arrest whileplayingbasketball after hours inthe school's gymnasium.
A report was presented to the Board on 2007 September 25 recommending that 'the Board not
proceed withimplementationatthistimeforthe reasons listedinthe report.The Board requested
Senior Administration to revisitthe current policyof defibrillators in schools.To be clear,there
is no policy currentlyinplace. However,the motionapproved bythe Board In2007 September
established directionto Senior Administration regarding the use of defibrillators inschools, that
is,to not allow them in schools.
New Information
a. Advice from Unions,Federations and Other Bargaining Groups
Aletterwas sent to all Presidents offederations, unions, and other bargaining groups within
Thames Valley DSB which requested their advice regarding the use of defibrillators in
schools.Responses were received bythe following groups (other groups did not respond):
OSSTF -supports the placement of defibrillators Inschools withtrainingbystaffsimilartothe
First Aid Trainingunder WSIB.Inaddition,theysupportthe purchase inevery school building
and that they be part of the RFP process,and that they ensure that there be a continuous
maintenance program inplace (similarto firesafety equipment found Inschools).
ETFO Thames ValleyOccasional Teachers'Local- do not support the use of defibrillators
by occasional teachers as per Article 19.01 ofthe collective agreement.Article 19.01 states
that 'the Boardshallnotrequireany Occasional Teacher toadministermedicationor perform
any medical or physical procedure on any pupil that mightinany way endanger the safety
ofthe pupilor subject the Occasional Teacher to the riskof Injury or liability for negligence'.
2008 May 27...9
15.REPORTS FROM THE ADMINISTRATION -cont'd
e.AUTOMATED EXTERNAL DEFIBRILLATORS -cont'd
New Information -cont'd
b.
CURE 4222 -does not support the use of defibrillators In schools.While the membership
struggles to maintain up-to-date certification in basic first-aid,they cannot imagine the
logistics required for annual recertiflcatlon on AED's. In addition they do not believe that
CUPE 4222 should be providing front line emergency services.
OPC - do not support the use of defibrillators In schools.While they are sympathetic to the
Idea of providing support,they have concerns as follows:
•maintaining a pool of trained staff;
•costs related to use -schools currently struggle with finding resources to support day-to
day programming.The costs outweigh the reported frequency and efficacy of use;
• liability -supported board legal advice and advice from OSBIE.There is concern that
employee organizations may not support staff in their use;
provincial scope -ifthis is an essential service for schools,then the Ministry should be
taking the lead in implementation province-wide and provide the necessary funding.
Other District Use of Defibrillators
Since the fall 2007,it has become known that four school districts in Ontario have
implemented AED's in some schools -SImcoe County DSB,Halton DSB,Near North DSB,
and Toronto DSB. Two boards were contacted to discuss the implementation strategy and
other issues.
i.Simcoe County DSB
Currently 22 of 110 schools have Installed defibrillators.The following information was
provided via a telephone conversation regarding installation:
approved as a pilot project Initiated and funded by the Board at $3100 for each
unit/school-will request additional defibrillators for more schools;
difficult to pilot these as once one school has a defibrlllator they will allwant one;
organized through the Public Access Program (PAD)via Heart and Stroke Foundation
(Involves local paramedics);
on-going extra costs:pads and batteries (every two years),maintenance fees,
continuous annual certification and re-certification;
wall cabinets (complete with alarms)and signage was done by paramedics;
training was on volunteer basis with Intent to train 5 per site - In some schools only2-3
volunteered;
training was through seif-study via CD, with no supply teacher coverage and followed
up with half hour testing by paramedics -this did not work we!!as some staff did not
do the training -paramedics not satisfied with.this approach and will provide the entire
training In the future;
once a deflbrillator Is used,a physician must review the print-outs that are generated
with use -the payment of a physician's time must also be considered;
'donations*may be an issue so the board decided that they must have the same kind
of unit for consistency;
administration of the program Is through the Board's Health and Safety Officer who is
now spending time to monitor training and retraining at each site,maintenance of
equipment,and the coordination of Installation -he maintains a database for all
schools;
OSBIE indicated to this board that as soon as you install the equipment you need to
ensure on-going maintenance and have the infrastructure to do this,otherwise the
board Is at greater risk.
2008 May 27...10
15.REPORTS FROM THE ADMINISTRATION -cont'd
e.AUTOMATED EXTERNAL DEFIBRILLATORS -cont'd
d.Emergency Services Responses -Elgin County Ambulance &Emergency Management-
cont'd
Other District Use of Defibrillators -cont'd
il.Haiton DSB
was initiated through EMS in Haiton through the Mikey Network;
installation of defibrillators inall secondary schools within the board this year (cost was
$2300 per unit);
training was a half day for 8-12 staff per school;
training was done free by EMS;schools provided the release time for staff to be trained
through their own budgets and/or combination of on-call coverage;
employee unions were supportive of the initiative;
no plans to install in elementary schools as the need is not as high;
no board administration as this Is not a board initiative;
maintenance is the responsibility of each school.
c.OSBIE June 2007 Article in Oracle
An article which appeared in the June 2007 edition of Oracle described the operational and
legacy risks of installing AED's in schools.Regardless of how the equipment Ifinstalled in
schools (purchase or donation),there are a number of Issues that must be considered from
a risk management perspective if the decision is made to place the devices in schools..
d.Emergency Services Responses
1.Elgin County Ambulance &Emergency Management.
In addition to other information provided on the initial cost and Installation of AED's,this
organization provided the following Information:
Indicated that the PAD program requires a Medical Director to oversee the program
where those certified to defibrillate do so under that medical director's license;
the Chase McEachern Actof 2007 addresses protectionfrom civil liability inthe use
of a deflbriliator;
there Isno Interest yet In Elgin County -perhaps because ofthe proximity of facilities
to EMS;
Ambulance program uses more expensive defibrillators that require specific training
and annual re-certification;
batteries have a shelf lifeof 5 years and run approx.$125 each and the pads have a
shelf lifeof 1 year and may cost $100;
they have no 'position'regarding implementation.
ii.Oxford County Emergency Services
This organization provided the following information:
•students are at a lower riskof heart problems than adults,and higher risk populations
are more likely during evening use within a school;
• they would expect that the Board would provide the contact numbers of those renting
school facilitiesduring the evening so that they could offer training to outside groups
on the use of the defibriilator;
•are creating general awareness and education through their PAD program;
•will fund training with a minimum of 6-10 per site (would not fund release time or the
-unit Itself);they also maintain the unit (replace pads and batteries)and an Inventoryof
equipment;they encourage Health and Safety Inspections to include inspections of
defibrillators;
2008 May 27...11
15.REPORTS FROM THE ADMINISTRATION -cont'd
e.AUTOMATED EXTERNAL DEFIBRILLATORS -cont'd
d.Emergency Services Responses -Elgin County Ambulance &Emergency Management-
cont'd
•there could be potential liabilityifa health care professional is available during the time
of an emergency and chose not to use the defibrillator;
•the Heart and Stroke Foundation has a program to access defibrillators through an
application process -given that TVDSB has four EMS's within its'jurisdiction,four
separate applications would have to be made if the board wanted all schools to be
involved -applications are reviewed by Heart and Stroke and not all will be successful.
e.Chase McEachern Act,2007
The Chase McEachern Act,2007 (Heart Defibrillator Civil Liability)provides the following
protection to users of heart defibrillatlon devices:
Protection from civil liability,user of defibrillator
2.(1)Despite the rules of commonlaw,a person described in subsection (2)who,in good
faith,voluntarily and without reasonable expectation of compensation or reward uses a
defibrillator on a person experiencing an emergency is not liable for damages that result
from the person's negligence in acting or failing to act while using the defibrillator,unless
it is established that the damages were caused by the gross negligence of the person.
2007.c.10.Sched.N, s.2(1).
Protection from civil liability,owner or operator of premises
1.3.Despite the Occupiers'Liability Act and the rules of common law,any person who
owns or occupies premises where a defibrillator is made available for use and who acts
In good faith with respect to the availability or use of the defibrillator is exempt from civil
liabilityfor any harm or damage that may occur from the use of the defibrillator.2007.c.
10.Sched.N, s. 3 (1).
Exception
Subsection (1)does not exempt the person who owns or occupies the premises where a
defibrillator is made available for use from civil liability if.
a.that person acts with gross negligence with respect to making the defibrillator
available;
b.that person fails to properly maintain the defibrillator;or
c.the premises where the defibrillator is made available for use is a hospital or other
premises used primarilyfor the purpose of providing health care to individuals.2007,
c. 10,Sched.N.s.3(2).
f.Board Policy 5001 -Section 1.8 of the Policy outlines the support for staff to assist students
requiring medical attention.Specifically it states;
"In responding to such circumstances,principals or other stalf performing such services,
on a voluntary or emergency basis,are acting according to the principle of "in loco
parentis"and not as a health professional.Failure to act as a prudent parent would do
when a student is in distress,could result in legal liabilityfor the harm that flows from the
failure to act.Staff who provide health support to students under their supervision shall
have full coverage under the Board's liability policies.The Board shall not require any
teacher to administer medication or perform any medical or physical procedure on any
pupil that might iri anywayendanger the safetyofthe pupil orsubjectthe teacher to risk
of Injuryor liability for negligence."
2008 May 27...12
15.REPORTS FROM THE ADMINISTRATION -cont'd
e.AUTOMATED EXTERNAL DEFIBRILLATORS -cont'd
g. First Aid Training
Thames Valley DSB providesFirst Aid Training tostaff based on one trainedstaffmember
per 100 building occupants.The issue continues to be sustaining a pooloftrained staff at
each school site, for example,when a staff member leaves a school, the requirement for
training begins allover again for that site.Additionally,some staff choose not to participate
following their initial training.
Funding for training continues to be an on-going issue with respect to increased costs for
supply time.
An estimate of the current cost of providing First AidTraining to board employees for the
2007-08 school year (to date)is as follows:
• 546 supply days have been utilizedat a cost of $109 200. This would include 211 newly
certified staff on a 2 day Standard Certification Session,as well as 124 staff who were re
certified through a 1 day session.Additional staff to be trained this school year will
amount to $8 000.
Similar issues will prevail if AED's are implemented in schools.The question of who pays for
initial certification and re-certification needs to be resolved,as well as who will fund the
supply costs.
h.Heart and Stroke Foundation
Nadia Yee,Sr.Manager,Government Relations,Advocacy and Health Promotion was
contacted to obtain additional information.In addition to providing the contact names for the
boards above,she also sent a copy of a publication 'Heart &Stroke Automated External
Defibrillation'via email.This booklet provides detailed information about an AED program.
I.Summary -The three significant issues with respect to the implementation of automated
external defibrillators in schools are as follows:
•the lack offunding to train staff (in particular the costs of release time),the on-going costs
of maintenance and re-training,and the dedication of staff time at the board level to
manage the on-going Implementation;
•the lack of support from employee groups to become involved with,the initiative;
•lack of consistency ifnot implemented in all schools.
RECOMMENDATION:
That the Board not support the implementation of any Automated External Defibrillators in a
school and other Board properties.
The Administration responded to questions posed by Trustees.Director Tucker commented on
the collective agreements clauses indicating health interventions are not permitted by staff unless
training has been implemented.Concern was expressed with the costs of maintenance of
defibrillator,liability issues,and asking staff to become front line providers of emergency services.
Trustee Hart restated that the costs and training would become the responsibility of community
members.
The following recommendation was moved by G. Hart,seconded by J.Stewart and subsequently
withdrawn:
It is recommended that the Board support the Implementation of Automated External
Defibrillators in schools with the approval of the Principal and School Council with the full cost
including regular maintenance and training to be covered by the local community.
2008 Mav27...13
r-x
15.REPORTS FROM THE ADMINISTRATION -cont'd
e.AUTOMATED EXTERNAL DEFIBRILLATORS -cont'd
Recpmmendations -cont'd
The following motion was moved by G. Hart and seconded P.Jaffe and carried:
That the Administration be directed to bring a feasibility report back to the Board addressing
the implementation of Automated External Defibrillators In schools as it relates to liability,no
cost to the Board and engaging employee groups.
f.DEPARTMENTAL UPDATES
Program Services
Lanouage &Social Sciences
The Languages and Social Sciences Portfolio has been busy supporting a variety ofactivities
for students.Cultural and leadership opportunities were provided as we celebrated the
accomplishments of second language leamers.Spanish speaking students celebrated their
language accomplishments withFiesta Day.Thisevent was coordinated by TVDSB staff with
the assistance of a group of pre-service Spanish teachers from the Faculty of Education.
French Immersion students celebrated their accomplishments witha culturalday oftheirown.
Students engaged ina series of activities designed to have them connect with peers from
their designated secondary school.Both of these events enabled over 450 students to
participate in numerous cultural activities Involving music,dance and food;
^-Both core and French immersion students participated In speeches and TVDSB sent 6
finalists to the provincial competition.We are still awaiting the results;
-The annual Young Authors Conference,organized bythe London chapter of Phi Delta Kappa,
was held at White Oaks School and over 85 grade 7 &8 students from LDCSB and TVDSB.
Students were treated to a presentation by author Eric Walters before participating in 3
writing workshops.All participants are encouraged to submit their finished piece for
publication;
Social Sciences students have also had opportunities to celebrate their learning. During
Education Week,students participated inthe Canadiana Challenge as well as ina Spelling
Bee both held at the Museum School inBurgessvllle. Through our partnership withHistorica,
elementary students from across the district researched and wrote on a wide range of local,
Canadian and worid history topics. The projects were presented and put on display at
Fanshawe Pioneer Village.Over 175 students rotated through a variety of activities from
story-telling to re-enactments.Students also had an opportunity to browse through the
projects created by their peers.The prize winners will participate at the provincial fair in
Ottawa at the end ofthe month.Secondary students are set toparticipate inthe annual 2 Day
UN Assembly.Schools from across the valley are preparing to engage in a number of
debates on a variety of worid Issues;
As a result ofthe Act Conferences held eariier thisyear,schools have been busy heightening
student awareness around global citizenship and students have been researching the plight
of children around the worid. As a result,our students are funding:
•clean water facilities;
•educational facilities;
•medical and educational supplies;
•sustainable employment opportunities for families/villages;
Some of these projects have received media coverage such as the Pay It Fonward initiative
that ran at Central School In Woodstock.
r
2008 May 27...14
15.REPORTS FROM THE ADMINISTRATION -cont'd
f.DEPARTMENTAL UPDATES-cont'd
Program Services -Language &Social Sciences - cont'd
The code projects involving Aboriginal funding have provided $20 000.00 of resources to
supportthelanguageand native studies programs operating in severalofourelementaryand
secondary schools.In addition,a cultural day was recently held at Althouse College for
teachers and staff from both TVDSB and First Nations schools.Presenters from a number
of First Nations communities shared their heritage and history with the participants.
Math.Science and Technoloav.and Environmental Education
Our two Numeracy Coaches continue to work across the five schools they support -
Knoilwood,Woodland Heights, Northrldge, Maple Lane, and Hickson.The coaches work
together, concentrating their support on grades 2-6, using a co-planning and co-teaching
model to engage and support teachers.The focus continues to be on helping teachers to
teach through problem solving,inlinewiththe Ministry focus within the Mathcurriculum, and
inkeeping with our need as a society to produce students who are able tobe sound problem
solvers;
- With the support of LNSfunding,teachers at the five schools attended workshops related to
teaching through problem solving and the content of the Ministry's Guides to Effective
Instruction InMath related to Problem Solving and Communication.In addition,following an
analysis of their own school's EOAO results,teachers planned and taught a three part
problem solving lesson related to one of the areas of weakness at their school, and then
used half day release time to work through teacher moderation processes to gauge
consistent levels of student achievement.Follow up sessions at each school by division
focused on needs of teachers related to this work within their own schools.These schools
have also used additional funding to purchase teacher and student resources to support this
work;
PRIME diagnostic testing of all students involved inthis project will again occur In June.We
are hoping that the previous year's results will continue to indicates significant Improvement
in math student achievement within our coaching schools compared with other schools In the
project who are not receiving the same support,as was the case for last year;
Following the release of the last three guides inthe five part series of guides from the Ministry
for Primary teachers related to the strands of Measurement,Patterning and Algebra,and
Data Management and Probablljty,our math Learning Coordinators have planned and
presented (with the support of the Primary Math Task Force members)a series of after
school workshops to help introduce teachers to the math content and the three part problem
solving lesson format inherent In the new guides.These sessions were well attended;
In late winter,the Grades 4-6 Guides to Effective Instruction In Math were released for the
remaining four strands and similar optional after school workshops are being presented for
two of these guides and more sessions will be run next year as well;
The 23"^AnnualJunior Math Challenge and the 3""Annual Intermediate Math Challenge took
place at CEC Central just after March Break.Seventy-three Junior and Intermediate student
teams from our elementary schools were represented at these worthwhile and exciting math
problem solving events;
The completion of the necessary two days of training for the use ofthe PRIME tools, which
are a range of tools (tests)that can be used to diagnose specific areas of student
need/strength within the number and operations aspects of math for students Kto 8 occurred
In April. This tool enables teachers to be able to more specifically differentiate students'
learning and it gives teachers directions for the types of activities to best address students'
areas of math weakness.Teachers from our Numeracy Coaching Project were joined by
many teachers from across our Board to take advantage oftrainingforthe use ofthis helpful
diagnostic tool.
2008 May 27...15
15.REPORTS FROM THE ADMINISTRATION -cont'd
f.DEPARTMENTAL UPDATES -cont'd
Program Services -cont'd
Math,Science and Technology,and Environmental Education -cont'd
Math Task Forces led by our Math Learning Coordinators,our two Math.Task Forces,
Primary/Junior Math Task Force and the Intermediate/Senior Math Task Force have helped
broaden the skills of those teachers,to enable them to explore areas of specific Interest in
math,as well as to have leaders within our schools where we can refer other teachers to visit.
As math leaders in our system,we also call upon them to help present workshop as required.
They also help with workshop presentations during the Summer Inservices in August;
With the support of Student Pathways funding, our Grade 7-8 Math Task Force members,
organized into groups offive,have been jointly planning a math lesson,one person teaches
it while the other team members observe it and later give feedback regarding ways of
improving the lesson.It was then re-taught by another team member,observed and
feedback given again.Afollowup round of lessons have broadened the group of teachers
beyond the Task Force members involvedinthis veryworthwhile,collegial Japanese method
of professional development in math;
The Grade 12 Revised Math curriculum,which Is new this year,is moving along Inits second
semester of Implementation thanks to the creativity,experience and perseverance of
secondary math teachers who are teaching the new material without the support of new
textbooks yet. Math Heads and teachers across the province have been actively lobbying
the Ministry and Boards for additional funding to support textbook purchasing.In the
meantime,teachers across the province In various boards have produced and shared
materials that are being,used to help support students inthis first implementation year;
The Ministry'sfinalversion ofthe Revised Science &Technology Grades 1-8 curriculum has
now been sent to all schools for mandatory implementation of this content to begin in
September 2008.A twenty per cent reduction In content and much greater alignment with
in topics and with secondary science is very helpful. (The secondary school courses will be
released next year for Implementation in Fall2009.) The increased emphasis on scientific
investigation processes is a major change;science as inquiryand not as knowledge ina text
is vital to the nature of science teaching methods across all grades;
-The Revised Grades 1-8 Science and Technology (S&T)curriculum workshops are being
presented currentlyfortwo teacher representatives from each elementary school across our
Board.These sessions follow the short principal sessions held at each Community of
Schools Meeting last month to help principals lead the Implementation process at their own
school;
-The S&TWorking Group and learning coordinators produced an excellent DVD outliningthe
changes,including teachers modeling lessons that exemplifythe Increased focus onteaching
science through inquiry,environmental education,and Its links to literacy and numeracy.
Many supporting materials are also Included on the DVD.for staff to use.Summer In-Service
sessions for teachers are planned as well, and our Board's Smarter Science program is a
wonderful support for the content and processes inherent In the revised curriculum;
Within several of the 30 pilot schools Involvedinthe Smarter Science project,several took
the advantage of having Family Science Nights take place In their schools as a means of
fostering literacy skills,student and parent interest In science,along with the increased focus
on inquiry work.Stages three and four are in development for next year as this project
moves into its third year now;
2008 May 27...16
15.REPORTS FROM THE ADMINISTRATION -cont'd
f.DEPARTMENTAL UPDATES-cont'd
Program Services -cont'd
The three environmental centres (Vansittart Woods,Jaffa,and Westminister Ponds)have
worl<ed to revise all of theirprograms in order to be closely aligned with the curriculum
expectations within the Revised Science and Technology curriculum.Through our Board's
website all bookings and related information is available on line.This includes program
information,including curriculum and assessment connections,along with booking processes
for teachers;
- The Environmental Advisory Committee (EAC)has completed a very successful year in its
second full yearof operation.It is moving forward on many environmental issues important
to TVDSB as explained in its recent report to the Board presented on May 13"".It has
.provided input into issues like EcoSchool implementation,writing a set of schoolyard
greening guidelines,and organizing a "Lights Off!"campaign that will raise awareness of
energy conservation.It has many activities planned for the future and is currently seeking
funding through the budgetprocesses to helpsupport Its work onboard initiatives;
- The EcoSchool program continues to graduallygrow across our Board.With increased
support,EcoSchools has the potential to helpthe Board reduce theirenergycosts while
demonstrating environmental leadership. This will continueto be pursued and developed
further nextyear as requestsfor funding supportare In placeto help further thisprocess.
Business Services
- Exec. Supt: B. Greene reported on the delay of the opening of the Mitchell HepburnP.S.
because of severe weather conditions experienced this past winter.It is planned that the
project will be substantially completed by2008 October 10 with the expected occupancy of
the school for staff and students on 2008 October 14th.Administration currently is
developing a plan to temporarily accommodatethe students of Mitchell Hepburn until the
school is ready for occupancy;
Facility Services Projectsand Maintenanceupdate included the Capital Projectsat:Mitchell
Hepburn P.S.,Medway High School Renovation &Additions;Princess Anne French
Immersion P.S.Addition;Northbrea P.S.Best Start Addition;School Renewal/Good Places
to Learn Project;and relocationof29 portables duringthe 2008-2009 school year as wellas
15 portables being offered for sale;
Plans are undenway commencing 2008 June 15 for the Implementation and scheduling for
the 2008-09 water testing of all schools for lead as per O. Reg. 243/07; Could this be
considered as a budget issue;
Financial Services is working jointlywith several groups,the Budget Advisory Committee,
Budget Development Group, Executive Council,Administrative Council, Payroll Services on
the 2008-09 Budget Development process.
Director's Services
Director of Education Bill Tucker visited Knollwood Park P.S.and visited classrooms and met
students and teachers;
Director Tucker attended the following meetings and events;Launch of the Bill Bryce Learn
to Read MobileLibraryCart at Prince Charles P.S.;Beal S.S.Play: All Shook UP; Dennis
Sparks PD Session:Leading for Results; Support Staff Presidents and Executives'Staff
Development Meeting;Elgin County Rural Initiative Committee and the Thames Valley
Education Foundation;
2008 May 27...17
15.REPORTS FROM THE ADMINISTRATION -cont'd
f.DEPARTMENTAL UPDATES -cont'd
Director's Services -cont'd
The Director provided greetings and/or made a presentation at the following events:
AAPSP Breakfast Meeting -Foundation Principle -/nfegrfty Presentation;Trustee Preliminary
Strategic Plan Presentation;OSSTF Ernie McTavish Awards Night;Student Trustee Election;
Education Week Launch -Celebrating 10 Years ofAchieving Together;Award of Distinction
Celebration;Student Voices Forum;Secondary Principals'Retreat - The Next Four Years;
Thames Valley Council of Home and School Association Year End Banquet;Regional
Special Education Council Year-End Meeting;Student Success Symposium and Childrens'
Aid Society -Year-End Staff Meeting;
Bill has begun the process of meeting with Stakeholder groups to share his preliminary
Strategic Plan to be presented to the Board on 2008 June 03;
Julia O'Sullivan,Dean,Faculty of Education and WilmaDeRond,Director, LDCSB met with
Director Tucker to discuss the Faculty of Education's Academic Plan.The plan provides the
framework for teaching,research and community services initiatives as they relate to our
partnership with the University of Western Ontario;
The Director met with the Elementary Issues Committee Executive to discuss the role of the
principal and how to communicate to prospective leaders the positive Impact school
administrators have on student learning;
Bill met with the Chief and Deputy Chief of Police for Elgin County to discuss issues and
initiatives that are of interest to both organizations;
Staff Development Update Included:NTIP MentorMatches,NTIP MentorTrainihgPart IV;
NTIP Steering Committee;NTIP Materials;Leading for Results;Administrative Mentoring
Program;TVDSB/Western Partnership;Leadership:The 7 Habits of Highly Effective People;
Facilitating Effectively for Presenters;Administrative Mentoring Program;Leadership
Strategic Plan;Teacher Learning and Leadership program and Support Staff Professional
Development and Training;
Public Affairs and Community Relations update included:"A Week in the Life of the Valley"
project with almost total school participation and more than 3,000 photographs submitted;
Student Awards and Scholarships and Lawson Literary Awards.
Human Resource Services
Benefits staff are reviewing premium renewal reports for 2008 September as wel!as
providing ongoing assistance to retiring staff and retiree benefit enrolment;
Disability Management staff are assisting employees with their return to work programs as
a result of non-occupational and occupational illnesses and injuries;.
For the month of 2008 May,the Thames Valley District School Council (TVDSC)continued
to send email communication to Thames Valley School Councils related to:
-Media Violence Workshop;
-Teen Anxietyand Depression -Signs,Symptoms &Support Forum;
- Totally Awesome - Inside &Out: A Fun and Funky Workshop;
-Confronting Violence in the Media &Entertainment Industry.
-TVDSC meetings are held at the Thames Valley Education Centre in the Oxford Room.
The agenda for the 2008 May meeting is posted on the TVDSB website.The TVDSC
meeting is Thursday,May 22 at 7:00 p.m.;
2008 May 27...18
15.REPORTS FROM THE^ADMINISTRATION - cont'd
f.DEPARTMENTAL UPDATES -cont'd
Human Resources - TVDSC update -cont'd
- A group of TVDSC parent members continues to meet to discuss the future direction of
the TVDSCand howto providemore support and assistance to Regional School Councils
and school-level councils and encourage more Involvement.The group presented what
has been discussed to date to TVDSB Chairperson Peggy Sattler and Executive
Superintendent Mike Sereda and asked to receive feedback and suggestions.Work
continues to move forward on this topic;
-Chair Hopkins attended school council meetings to provide assistance and support to the
councils;
-TVDSC representatives Jeff Scott,Laura Morrish and Margaret MacPherson participated
in the Media Violence Workshop held In the London area on 2008 May2.Representatives
from the 16 London Regional boards were invited to attend this event.The purpose of the
workshop was to build skills for parents to have the knowledge to address media violence
and its harmful impact on children and youth and to co-lead workshops with educator and
student leaders in their home communities.TVDSC representatives have a meeting date
set to meet with the TVDSB representatives to plan the next steps;
- TVDSC Chairperson Hopkins presented to a group of educators on 2008 May 10.This
group is completing the qualifications required to become school administrators.The
presentation included the relationship between school council and administrators;the
importance of school councils and parent involvement;and the role of school councils in
the school,board and Ministry;
- TVDSC Chairperson Hopkins attended the Confronting Violence in the Media and
Entertainment Industry Symposium held on 2008 May 12 In Toronto.Brenda Is a school
council parent representative on the OPSBA committee that supported the Symposium
and oversaw the development of the resources that were launched on that day.
Supt.K. Wilkinson commented on the elementary staffing for Mitchell Hepburn P.S.in St.
Thomas noting It has been completed prior to beginning the transfer process for other
elementary schools;
The Elementary Transfer Track process began the end of April with third round of posting
continuing to June.Following that,any remaining unfilled positions will open to occasional
teachers and external applicants.While no redundancies are being declared,the number
of new hires will be minimal;
-Approximately 1800 Elementary Occasional Teachers remain on the listwith hiring on hold
until the beginning of the 2008-09 school year;
HR staff are reviewing next year's Secondary Teacher allocations and assisting schools with
teacher transfers,headships,and surplus teacher issues as required under the collective
agreement;
There are currently 975 secondary occasional teachers on the list of which approximately
21%(205)are retirees.
Supt.B.Wagner extended thanks to TVDSC Chair B. Hopkins for her many hours of work
supporting numerous Thames Valley Initiatives.
2008 May 27...19
1
15.REPORTS FROM THE ADMINISTRATION -cont'd
f.DEPARTMENTAL UPDATES -cont'd
Operations Services
The Accommodation Review Committees (ARC)process Is infullswing during the month of
May. Two ARCs held their public input to their draft reports.Two Administrative Responses
and ARC Reports have been presented to the Board of Trustees.Public presentations from
three different ARCs wereheardbyTrusteeson2008 May 13andthe first recommendations,
are scheduled to be debated and voted on by the Trustees;
The Capital Liquidity Template,which reflects the Board's Capital Planning Priorities,has
been submitted,as required,to the Ministry of Education.As part of the review of the ARC
process,feedback regarding the successes and challenges of this past year have been
collected from Trustees,Assistants to the ARCs,and Superintendents;
Ongoing review of the elementary and secondary School Valuation Templates continues for
use in the next series of ARCs,once they are established.The modifications will reflect
suggested changes as a result of their use in the initial ARC process.In addition,work
continues with respect to potential modifications to the Pupil Accommodation and Facility
Organization Independent procedures
Support for the development of the Senior Administrative response to the ARC Report is
ongoing.The use and application of the ARC Info Mapping system is continuing to expand
for potential on-line boundary mapping for general use;
Thanks to efforts of the Elementary District Staffing Committee,the staffing process for2008-
09 continues to proceed on schedule.Since 2008 April 22,the following have occurred;
-additional regular teaching staff have been allocated to assist schools In complying with
Primary Class Size requirements and reorganizing large Junior/Intermediate classes,as
well as helping them to accommodate the placement of teachers;
-Round One Vacancies for teacher initiated transfers has been completed;
-Round Two Vacancies for teacher initiated transfers is In progress;
-Round Three Vacancies are scheduled to be posted 2008 June 03;and
-Unplaced teachers (surplus teachers to their school or teachers returning from a leave of
absence)continue to be placed Into appropriate vacancies.
-Primarv Class SizefPCS)Plans
The Ministry of Education requires all school Boards to submit plans highlighting their
2008-09 projected enrolment and their preliminary school organizations by 2008 June 30
In order to ensure that PCS expectations will be achieved.The TVDSB plan has been
submitted and indicates the following key statistics:
-90.1 % of the Primary Classes (JK/SK-Grade 3)have 20 or fewer students;
-100%of the Primary Classes have 23 or fewer students;and
-100%of the Grade 3/4 splits have 23 or fewer students.
In addition,our plan indicates that the Average Class Size for Junior and Intermediate
classes (Grade 4-8) Is 26.1.The TVDSB plan meets the Ministry's targets and will help
to ensure compliance with all PCS requirements for 2008-09.
System and Regional Instructional Intelligence teams have completed their activities with
Barrie Bennett for the year and are planning for 2008-09.Discussions regarding Share Fairs
have resulted in tentative plans for October delivery.Staff involved in the Tri-Board Initiative
are looking forward to the Implementation of continuing and expanded programs:
- the August 14 Summer Institutes at White Oaks Public School,when Thames Valleystaff
will facilitate Instructional sessions with their team members from York and Peel Boards;
2008 May 27...20
15.REPORTS FROM THE ADMINISTRATION -cont'd
f.DEPARTMENTAL UPDATES -cont'd
Operations Services -System and Regional Instructional Intelligence -cont'd
-.the Winter 2009 offering of an.Additional Qualifications course with an Instructional
Intelligence focus;and
- the furtherdevelopmentofa web-based site forsharing of resources and Instructional
Intelligence video clips developed throughout the year.
- The launching of the Cooperative Learning DVD took place at Community of Schools
meetings being held on May 21, and will be available to all schools in Thames Valley.
Thames Valley staffhave demonstratedastrongbeliefinthe significance ofthe Instructional
Intelligence initiative through their dedication of time,leadership and participation.After five
yearsof involvement andthe strategic allocation of funding,work within schools,throughout
schools and across panels has become an expectation by school staffs intheir efforts to
Improve student learning.
Safe Schools initiatives included;Eva Olsson Holocaust Survivor;Gay Straight Alliance
Conference;Safe schools Consultationwiththe Ministry ofEducation;Leadership inViolence
Prevention Awards Night and Engaging Boys and Men;
Research and Assessment undertook/completed the following projects duringlate 2008 April
early May;
supported workon the School Effectiveness Framework implementation;
supported development ofSchool and System Improvement Plan templates;
evaluated external research requests;
workwithSkopus data system - examination ofdata discrepancies;
budget tracking for Projects to Support Students At Risk;
supported school-based projects - consultation on outcome measures and data;
supported schools withanalysis and reports on school-based surveys;
Secondary Student Safe School sun/ey-system report and comment report completed;
support for SBLl and LOG projects;
U-turn evaluation data collection and preparation of preliminary report;
Reading Recovery data analysis;
Transition Coach -analysis of student feedback;
Level Reading Assessment -processed data from spring assessments;
school visits for information collection on School Effectiveness Framework;
attend Skovision presentation;
Skopus - provided Input on Version 3.1 priorities and TVDSB system assessments
summary;
Perception of Mathematics -coordinated comments on the procedural and conceptual
scoring guides;
College Ave and Saunders Family of Schools Math Assessment -produced and
distributed assessment materials.
16.REPORTS OF COMMITTEES
a.REPORT OF THE POLICY WORKING COMMITTEE 2008 April 22
3;05 p.m.-4:08 p.m.
MEMBERS
J.Bennett (Chair)F.Exley
S.Doub T.Roberts
ADMINISTRATION AND OTHERS
B.Tucker
B.Wagner
M.Sereda
L.Elliott
2008 Mav 27...21
16.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE POLICY WORKING COMMITTEE -cont'd
Regrets:R.TIsdale Community Visitors:A.Morell,T. Bloom
Trustee Visitor:T.Grant
1.APPROVAL OF AGENDA -The agenda was approved by motion.
2.CONFLICTS OF INTEREST-none declared
3.COMMITTEE REPORT OF 2008 FEBRUARY 26 AND TRACKING SHEET-provided for
information
4.INTRODUCTION OF DRAFT POLICY/PROCEDURE
a. Fifth Disease Procedure -Employees
Executive Superintendent M.Sereda joined the meeting to present a draft Independent
procedure "Fifth Disease Procedure".'He explained that the document isintended to provide .
guidance and direction to employees with respect to Fifth Disease.It has been developed
to ensure that when cases of Fifth Disease have been confirmed in Thames Valley schools,
susceptible pregnant employees and employees with medical conditions are treated in a
consistent manner.He responded to trustees'questions.
The following motion was moved and carried:
That the draft independent procedure "Fifth Disease Procedure"be posted to the Board's
website for 60 days for public Input.
b. Allocation of Funding -Parent Involvement Committees (System &School)- Policy &
Procedure
Exec.Supt.M.Sereda explained the purpose of the policy and procedure regarding the
Allocation of Funding related to Parent Involvement Committees Is to outline the operation
of parent involvement funds provided by the Ministry of Education.He responded to trustees'
questions.
The following motion was moved and carried:•
That the draft "Allocationof Funding -Parent Involvement Committees (System &School)
Policy and Procedure"be posted to the Board's website for 60 days for public input.
5.CONSIDERATION OF POLICY/PROCEDURE FOLLOWING PUBLIC INPUT -none
6.DRAFT POLICY/PROCEDURE REQUIRING FURTHER CONSIDERATION -none
7.SUGGESTED POLICY/PROCEDURE REVISIONS
a.Selection Procedures and Appointments of Learning Supervisors Independent Procedure
Exec.Supt.L. Elliott described the revision to the independent procedure on Selection
Procedures and Appointments of Learning Supervisors Procedure noting It clarifies the term of
assignment.It has been presented to Program Council and Administrative Council for review.
She responded to trustees'questions.Additional revisions were suggested.
2008 May 27...22
16.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE POLICY WORKING COMMITTEE -cont'd
7.SUGGESTED POLICY/PROCEDURE REVISIONS -cont'd
The following motion was moved and carried:
That amendments to the Independent procedure "Selection Procedures and
Appointments of Learning Supervisors"bepostedtothe Board's website for 60days for
public input.
b. Selection Procedures and AppointmentsofLearningCoordinators and Teachers onSpecial
Assignment Independent Procedure
Exec. Supt.L.Elliott described amendments to the Independent procedure "Selection
Procedures and Appointments of Learning Coordinators and Teachers on Special
Assignment".She advised thatthe revisionsare to clarify the selection process and termof
an assignment.It has been presented to Program Counciland Administrative Councilfor
review and to Learning Coordinators for information.She responded to trustees'questions.
Additional revisions were suggested.
The following motion was moved and carried:
The amendments to the independent procedure "Selection Procedures and
AppointmentsofLearningCoordinatorsand Teachers onSpecial Assignment'be posted
to the Board's website for 60 days for public input.
c.Revisions to Procedure "Procedures for Supervision of Teaching Staff'
Supt. B.Wagner described amendments to the procedure "Procedures for Supervision of
Teaching Staff'.He explained that both a Board Steering Committee and a School Board
Resource Team,representing the various stakeholders,were involved in drafting the
revisions as well as delivering the in-service for school administrators and union
stewards/branch presidents related to the required changes.The revisions reflect the new,
technical requirements as required in the following, new documents:
New Teacher Induction Program -Induction Elements Manual;
•NewTeacher Induction Program -Manual;for Performance Appraisal of NewTeachers;
Performance Appraisal of Experienced Teachers -Technical Requirements Manual.
Supt.Wagner responded to trustees'questions.Director B.Tucker commented on the
extensive work undertaken in reviewing and updating the document.
The following motion was moved and carried:
That amendments to the procedure "Procedures for Supervision of Teaching Staff'be
forwarded to the 2008 May 13 Board meeting for information.
8.OTHER BUSINESS
a.Smartboards
Trustee F. Exley spoke to a proposal to develop a policy on the use of Smartboards noting
his concern over the ability of some schools to purchase the units and inability of others as
a result of a lack of funds.
Director B.Tucker responded to Trustee Exley's questions and concerns regarding the
purchases and usage of Smartboards inthe schools.Discussion of the costs,training and
availabilityto all schools was explained.It was decided that a policy will not be created at this
time.
^,2008 May 27...23
16.REPORTS OF COMMITTEES-cont'd
a.REPORT OF THE POLICY WORKING COMMITTEE -cont'd
9.DATES OF FUTURE MEETINGS
The following meetings have been scheduled:
2008 May 27,3:00 p.m.,Oxford Room;
2008 June 24,3:00 p.m.,Oxford Room.
10.ADJOURNMENT
The meeting adjourned at 4:08 p.m.by motion.
RECOMMENDATIONS:none
J.BENNETT.
Chairperson
b.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE 2008 May 5
7:00-10:15 p.m.
Members
R.TIsdale,Trustee
J.Bennett,Trustee
M.Barbeau,VOICE for Hearing-Impaired
Children
J.Gritzan,Thames Valley Children's
Centre
B.Harvey,Epilepsy Support Centre
A.Loebus,London Down Syndrome
Association
M.Masters Integration Action for
Inclusion London Chapter
W.Rodic,Madame Vanier Children's
Services (alt)
C.Thammavongsa,Assoc.for Bright
Children (alt)
S.Cassell,The Learning Disabilities
Assoc.of Ont -London Region
Administration and Others
S.Hughes,Superintendent of Education,
Special Education
J.Johnston,Special Education Learning
Supervisor
P.Cook,Elementary Principal
V.Towell,Secondary Vice Principal
Regrets:B. Hoffman, Autism Ontario London, Elizabeth Karry,Children's Aid Society of London &
Middlesex,B. Montminy,Madame Vanier Children's Services,A.Morse,Easter Seal Society,D.
Ensing,Assoc.for Bright Children
Absent:D. Almost,Ontario Assoc.For Families of Children with Communication Disorders,G.
McGahey,Chippewas ofthe Thames First NationBoard of Education
2008 May 27...24
16.REPORTS OF COMMITTEES-cont'd
b.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
1.CALL TO ORDER
The meeting was called to order at 7:00 p.m. in the London Room at the Education Centre.
2.CONFIRMATION OF AGENDA
The motion to approve the agenda was carried.8.Cassell noted that in the report of March 3,
2008,she was marked absent in error.The report was approved as amended.
3.CONFLICTS OF INTEREST
There were no conflicts of interest declared.
4. ' REPORT OF MEETING FROM2008 MARCH 03
The report of the April 1,2008,meeting was approved.
5.BUSINESS ARISING FROM THE REPORT OF 2008 APRIL 01
Update on Vanier Early Intervention Program (EIP)
Supt. S. Hughes advised that the ElP^program at Vanier is going to continue for another year.
Thames ValleyIs currently inthe process of staffing this program. Chair B. Hoffman provided
a draft letter,as requested by SEAC at the April 1 meeting,for committee review.
Itwas suggested and agreed to defer consideration ofthe letter untilallthe particulars are known
regarding continuation of the program.The following motion was moved and carried:
That consideration of the letter regarding the Vanier lEP program be deferred to the next
meeting.
6.SPECIAL EDUCATION BUDGET INFORMATION /UPDATES 2008-09
B.Greene,Executive Superintendent of Business Services,and K.Meeson, Manager of
Financial Services, joinedthe meetingto provide updates on the Budgetprocess. Exec.Supt.*
Greene stated that all grants are affected by declining enrollment and that there is a loss of
$820,385.00 inSpecial Education.A.Loebus asked what criteria the Board uses todesignate
high needs students and noted that B. Noble is tracklngJEP's by exceptionalityfor SEAC. J.
Johnston will bringthis Information to the next SEAC meeting.
Exec. Supt.Greene will provide grant calculations and detailed budget sheets when the
information is available during the budget process.
7.THAMES VALLEY CHILDRENS'CENTRE PARENT MENTORS PRESENTATION
A.Orsiniand M.Muir fromthe Thames Valley Children's Centre attended to provide information
about a new Parent MentorService for parents of youth with special needs.The service Is
funded until the end of September, 2008 and is available to any child of school age. and the
mentors whowork with parents as they develop and maintain effective relationships with their
child's school.
8.AD HOC COMMITTEE ON INCLUSION REPORT
B.Aharan and O. Previl, Learning Coordinators,Special Education,attended to review the Ad
Hoc Committee on Inclusion Report.The committee discussed the recommendations and the
next steps forSEAC with respect to the report. Consideration of the report was deferred to the
next SEAC meeting.
9.STEPS REVIEW INFORMATION
J. Johnston stated that as a resultoffeedback from SEAC,the Special EducationDepartment
is undertaking a review of the Steps program.A review team will be established that will include
a SEACrepresentative, trustees, teachers, supportstaff,a secondary and elementary principal,
a psychologist and school support counsellor,and research and assessment staff.
2008 Mav 27...25
16.REPORTS OF COMMITTEES-cont'd
b.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
I
S.Piltman will send an email to SEAC members seeking interested participants to sit on the
review team..Review meetings will be held during the day.
M.Barbeau stated that in reviewing the inclusionary and gifted reviews, a starting point for
consideration Inthe Steps review could be to determine similarities from past reviews.
10.STUDENT SUPPORT LEADERSHIP INITIATIVE WITH RC BOARD/AGENCIES
Supt. Hughes described the Student Support Leadership initiative noted that itwas created
in February,2008,the Ministryof Education and the Ministryof Children and Youth
Services.The purpose of this initiative Is to develop leadership within and across school
boards and community agencies to establish or enhance local partnerships that will better
meet the needs of students through collaborative planning,coordination and referrals.S.
Piltman will send the information to S^C members.
11.COMMUNICATIONS WITH THE BOARD
Trustee R.Tisdale provided historical information about the disbursement of SEAC reports
and communication updates to the Board.The timing of information to the trustees was
discussed.The following motion was moved and carried:
That the current practice of waiting for SEAC approval of committee reports be
discontinued and that reports from SEAC be forwarded to the trustees at the first possible
Board meeting.Supt.Hughes asked the committee about possible dates/meeting times
(evening /day)for next year.It was decided that at the next SEAC meeting,the
f ^dates/times will be discussed and set.
12.ADMINISTER MEMO RE PA DAY -SPECIAL EDUCATION
Supt.Hughes provided information about the Ministry of Education memo outlining the
•information regarding a dedicated PA day next year for Special Education.
It was noted that this will be an opportunity for the Program Services department,to
highlight their different areas of expertise and to bring in community partners to work with
Program staff to provide effective Professional Development on this day. A Community of
School approach for this Professional Development was suggested.
It was noted that two speakers are tentatively booked for next year—the first related to
Handwriting Without Tears and the second by Donna DeBolt on Fetal Alcohol Syndrome.
Supt.Hughes advised that the Ministry has set up a regional consultation session for the
development of a resource guide for Education for All K-12 on Wednesday,May 21,in
London.S.Piltman will send this Information out and ask for interested SEAC
representatives to attend this session.
13.COMMITTEE UPDATES
Special Education Plan Review - V.Towell informed the committee that the review of the
Special Education Plan is proceeding welland that there are a few more meetings set
before the end of May to finalize the review.
Mental Health and Wellness -Supt.Hughes stated that the Mental Health and Wellness
Committee Is meeting next on May 20"^.He will meet with L.Baker, Consultant, to discuss
her contract related to providing the Board with a gap analysis of special education services
to students with mental health needs.
Communications -P.Cook distributed a draft Communication Guide and Information for
Parents and Students.S.Piltman will send this draft document out with the next SEAC
agenda.Discussion was deferred untilthe next meeting.
2008 May 27;..26
16.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
14.CORRESPONDENCE
Supt.Hughes distributed a letter received from the Toronto District School Board for
mennbers'information.
15.FORUM:ASSOCIATION UPDATES
S. Cassell provided information ona six-month pilot project for partnership with TVDSB.
She will bring further information to the next meeting.
A.Loebus thanked the Boardfor participating intheirToonie for Downsfundraiser from
whichapproximately $2,000.00 was raised bythe system for research.
M.Barbeau advised that May isSpeech and Hearing monthinCanada.VOICE for Hearing
Impaired Children has developed a press release and a video outlining successes ofdeaf
children.She will forward to it to S.Piltman for distribution to SEAC members..
16.ADJOURNMENT
The meeting adjourned at 10:15 p.m. by motion.
RECOMMENDATIONS;none
J.BENNETT,
Chair
c.REPORT OF THE BUDGET ADVISORY COMMITTEE 2008 April 28
1:00 p.m.-2:40 p.m.
MEMBERS PRESENT ADMINISTRATION AND OTHERS
F,Exiey T.Roberts (Chair) B.Greene L.Schneider
T. Grant (+1:12)R.Tisdale C Dennett B.Tucker
S.Peters S.Macey C.Dennett
K.Meeson R.Van Belois
J.Berkin
1.APPROVAL OF AGENDA -The agenda was approved on motion.
2.CONFLICTS OF INTEREST -None declared
3.SECONDARY STAFFING-CLARIFICATION
Exec. Supt. B.Greene spoke of the Budget Development Group's request for clarification
regarding the issue of Secondary Staffing which was added to the list of Multi-Year
Preliminary Budget Issues by the Budget Advisory Committee.
Trustees S.Peters and T.Grant discussed additional staff for a minimum level of programs.
They described a recurring yearly system adjustment process that does not leave sufficient
time for course time tabling and the possibility of a cushion of teachers rather than staffing
to minimum levels.Principal L.Schneider spoke of difficultywith time tabling and to the
large number of enrolments that can take place over the summer months.The
Administration will provide clarification to the Budget Develophient Group.
2008 May 27...27
16.REPORTS OF COMMITTEES-cont'd
c.REPORT OF THE BUDGET ADVISORY COMMITTEE-cont'd
3.SECONDARY STAFFING -CLARIFICATION -cont'd
The following motion was moyed and carried:
That the Issue of Secondary School Staffing be referred back to the Budget Development
Group for recommendation and completion of a Multi-Year Preliminary Budget Review.
4.BUDGET ISSUE SHEETS
Exec.Supt.Greene presented the following four Multi-Year Preliminary Budget Reviews from
the Budget Development Group.
i.Facility Conditions
Exec.Supt.Greene described concerns received from principals regarding the condition of
school buildings.He noted that Inprioritizing items such as health and safety requirements,
aesthetic issues such as painting and flooring tend to move to the bottom of the list.
Principals L.Schneider and R.Van Belois discussed concerns regarding the condition of the
school and its relationship to vandalism and a negative effect on the culture of the school.
Both supported the need for increased funds specifically earmarked for such Improvements.
The following motion was moved and carried:
That the Multi-Year Preliminary Budget Review "Facility Conditions"be presented to
the full Board for further discussion and consideration.
ii.Use and Distribution of MOE's Funding Allocation for Student Success (Grades 7-12)
Manager K.Meeson highlighted details of the review noting Itis an information item, not
a request for Increased funds.She described the Ministry of Education restrictions and
reporting requirements and spoke of reporting mechanisms that determine Ministryfunds.
Discussion regarding funds allocated specifically for marketing and promotion followed
and Director Tucker described similar concerns expressed at the provincial level.
The following motion was moved and carried:
That the Multi-Year Preliminary Budget Review "Use and Distribution of MOE's
Funding Allocation for Student Success (Grades 7 -12)"be presented to the full Board
for further discussion and consideration.
ill.Learning Materials -Textbooks,Secondary and Elementary
Manager Meeson described the two-part recommendation to add $125,000 to the 2008-09
Bbudget and use $75,000 from the special reserve funds to assist schools with the
purchase of mathematics and science books.Principal Schneider remarked on the huge
expenditure to keep up with the textbooks required for the new math curriculum.The
likelihood of requiring the additional funds on a yearly basis was noted.
The following motion was moved and carried:
That the Multi-Year Preliminary Budget Review "Learning Materials -Textbooks.
Secondary and Elementary"be presented to the full Board for further discussion with
further consideration to allocate $200,000 in 2007-08 from the multi-purpose reserve
fund.
2008 May 27...2S
:\
16.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE BUDGET ADVISORY COMMITTEE -cont'd
4.BUDGET ISSUE SHEETS -cont'd
iv.CommunityUse of Facilities - Recommendation to Centralize
Exec.Supt.K.Dalton describedthree main pressures supporting theneedto centralize the
Community Useof Facilities function.She toldofunused funds with numerous restrictions
applied andspokeoftheadvantagesof centralizing thecurrentprocess.She described the
inconsistent application ofthe Ministry initiative and work-load Issue identified byCUPEB
employees. She highlighted a new influx of funds and stressed the plans for
communication with principals.
!
The following motion was moved and carried:
That the Multi-Year Preliminary Budget Review "Community Use of Facilities" be
presented to the full Boardfor further discussion and consideration.
5.BUDGETSCHEDULE
The Board-approvedBudgetSchedule was reviewedand discussion regarding the tentative
PublicInputdate followed.The Importanceofclearly identifying timelinesforpublicsubmission
was noted.Manager C.Dennett will ensure proper website notification.
6.COMMUNICATION PLAN
ManagerDennettadvised thatthere has been nofeedback fromthe public throughthe Budget
section ofthe Board website.Heconfirmed that any correspondence received will be circulated
to all trustees.It was confirmed that Multi-Year Preliminary Budget Reviews will be posted to
the website after they have been presented to the full Board.^^
Trustees requested that Administration provide the complete list of Multi-Year Preliminary
Budget Issues Identifiedfor Review at the next meeting.
7. NEXT MEETING -The next meeting was scheduled for Monday, May 12, at 1:00 p.m.
8. ADJOURNMENT - A motion to adjourn was moved and carried at 2:40 p.m.
RECOMMENDATIONS:
1.That the issue of Secondary School Staffingbe referred back tothe Budget Development Group
for recommendation and completion of the Multi-Year Preliminary Budget Review.
2.That the Multi-Year Preliminary Budget Review "Facility Conditions"be presented to the full
Board for further discussion and consideration.
3. That the Multi-Year Preliminary Budget Review "Use and Distribution of MOE's Funding
Allocation for Student Success (Grades 7 - 12)" be presented to the full Board for further
discussion and consideration.
4.That the Multi-Year PreliminaryBudget Review"Learning Materials -Textbooks,Secondary and
Elementary" be presented to the full Board for further discussion withfurther consideration to
allocate $200,000 in 2007-08 from the multi-purpose reserve fund.
5.That the Multi-YearPreliminary Budget Review"Community Use of Facilities" be presented to
the full Board for further discussion and consideration.
T.ROBERTS,
Chairperson
2008 May 27.-29
16.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE BUDGET ADVISORY COMMITTEE -cont'd
Secretary's Note: The recommendations contained In the Budget Advisory Committee Report
of 2008 April 28 (set out above) were discussed and considered at the 2008
May20 Information Committee ofthe Whole meeting and, therefore, were no
longer relevant at the 2008 May27 Regular Board meeting.
Amotionto sit past 11:00 p.m. to 11:30 p.m. was moved byJ. Bennett,seconded byR.TIsdale
and carried.
d.REPORT OF THE BUDGET ADVISORY COMMITTEE 2008 May 12
1:00 p.m.-2:39 p.m.
MEMBERS PRESENT ADMINISTRATION AND OTHERS
F.Exiey T.Roberts (Chair) B.Greene B.Tucker
T.Grant R.TIsdale 8.Macey C.Dennett
S.Peters K.Meeson J.BerkIn
1.APPROVAL OF AGENDA
The agenda was approved on motion.
2.CONFLICTS OF INTEREST -none declared
3.BUDGET ISSUE SHEETS
Executive Superintendent B.Greene presented the following two Multi-Year PreliminaryBudget
Reviews submitted by the Budget Development Group.
1.Increase to Alternative School Staff
Supt.S.Hughes described an Increase In demands for Alternative Education and a request
for additional funding for one counselling and support worker,to be based at the Strathroy
and Springbank sites,at a cost of $58,292.He described an inequity of support staff
among the Alternative sites and noted this location does not have a support worker.
Trustees sought clarification regarding funds available for Alternative Education.
Discussion regarding the difficultyin projecting enrolment for such programs followed.
,The following motion was moved and carried:
That the Multi-Year Preliminary Budget Review "Increase to Alternative School StafT'be
presented to the full Board for further discussion and consideration.
11.Internal Audit
Manager K.Meeson described the history surrounding a motion passed by the Audit
Committee to refer the Issue of Internal Audit to the Budget Advisory Committee.She
provided highlights of the four options considered by the Audit Committee and its
subsequent recommendation related to the'hiring of a staff member to perform school
compliance reviews.
The following motion was moved and carried:
That the Multi-YearPreliminary Budget Review "Addition of Internal Auditposition to perform
school compliance audits" be presented to the full Board for further discussion and
consideration.
2008 May 27...30
16.REPORTS OF COMMITTEES -cont'd ^'
d.REPORT OF THE BUDGET ADVISORY COMMITTEE -cont'd
4.OUTSTANDING BUDGET ISSUES SHEETS
Exec.Supt.Greene noted that the Multi-Year Preliminary Budget Review "Professional
Development Delivery"is forthcoming as part ofthe Director's Entry Plan.Both the System
Athletics and Secondary Staffing Multi-Year Preliminary Budget Reviews are expected tobe
presented at the next Budget Advisory Committee meeting.
5.MULTI-YEAR PRELIMINARY BUDGET ISSUES IDENTIFIED FOR REVIEW
Exec.Supt.Greene distributed the list submitted from the Budget Development Group.
Administration respondedtoquestionsfrom Trustees regarding the inclusions and prioritization
of issues.DirectorTucker noted operational issues,contractual implications,outstanding
funding Information and repetition as someofthe factors influencing the development ofthe
list.
The following motion was moved and carried:
That the document "Multi-Year Preliminary Budget Issues Identified for Review" be
placed on the TVDSB website afterpresentation and approvalat the full Board.
6.BUDGET INPUT SESSION 2008 JUNE 11
The website notificationofthe Budget Input Session was reviewed and revisions,as discussed,
will be made. Manager Dennett sought directionregarding further distribution ofthe notice.
the following motion was moved and carried:
That the notice of the Budget Input Session be provided to all local newspapers as a
media release.
7.COMMUNICATION PLAN
Discussion took place regarding budget communication received by Trustees directly versus
through the Board budget website communication tool. The importance of alt Trustees
receiving communications, along with the need to streamline the process,was noted. Chair
Roberts discussed a communication received from R.McNaughton through the website tool
and described his response.
8.OTHER BUSINESS
a.PROPERTY MATTER
The Committee moved in-camera to discuss a Property matter at 2:21 p.m.
The public session of the Budget Advisory Committee reconvened at 2:38 p.m. The
motion approved in-camera,related to a property matter,was approved Inpublic session.
9.NEXT MEETING
The next meeting was scheduled for Monday,May 26,at 1:00 p.m.
10.ADJOURNMENT
A motion to adjourn was moved and carried at 2:39 p.m.
RECOMMENDATIONS:none
T.ROBERTS.
Chairperson
r
2008 May 27...31
16.REPORTS OF COMMITTEES -cont'd
e.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING 2008 May 13
1:40-3:32 p.m.
Members Present
M.Hendrick,Trustee,Chair
8.Albert-Ninham,Chippewas of the Thames
C.Thomas,Munsee-Delaware
Administration and Others
P.Cornelius,Native Counsellor,A.E.Duffield
P.S.
S.McCombe,Principal,M.B.McEachren
P.S.(-3:06)
B.Miskiman,Principal,Thames S.S.
T.Sillaby-Ramsey,Native Counsellor,H.B.
Beal S.S.
T.Smith,Westminster Central P.S.
E.Good,Program Services
L Brown,V.P.,H.B.Beal S.S.
Regrets:
J.Antone,Native Counsellor,Saunders S.S.
M.Elijah,Oneida of the Thames
Absent:
R.Doxtator,Oneida of the Thames
S.Boddaert,Learning Coordinator
G.McGahey,Chippewas of the Thames
J.Bennett,Trustee
T.Grant,Trustee
P.Sydor,Vice Principal,Saunders S.S.
B.Tichenoff,Principal,A.E.Duffield P.S.
L.Elliott,Executive Superintendent
C.Graves,Program Services
V.Hopkins,Counsellor,Thames S.S.
M.Henry,Corporate Services
Roger Holstein,Onelda on The Thames
1.
2.
CALL TO ORDER
The meeting convened at 1:35 p.m. at Westminster Central P.S. T. Smith welcomed everyone
and invited the Primary Art Group into the meeting.The children distributed pictures that they
created for each person from the Native Advisory Committee.Mr.Balnes,from the JIDC Class
was Introduced . He did a demonstration on a Smartboard with his assistant,Brandon Albert, a
Grade one student.Mr.Balnes explained different techniques usingthe Smartboard forprimary
grades and explained some uses for the higher grades.Mr.Balnes noted that the Smartboard
is a very useful tool for all the children.
APPROVAL OF AGENDA
Approved as printed.
3.CONFLICTS OF INTEREST
No conflicts of interest were declared.
4.CONFIRMATION OF VOTING MEMBERS
-Trustees (3)J.Bennett,T.Grant,M.Hendrick
-Oneida of the Thames (2) M. Elijah, R.Doxtator
-Chippewas of the Thames (2) S.Albert-Ninham,G.McGahey
-Munsee-Delaware Nation (1)C.Thomas
5.WELCOME AND INTRODUCTIONS
Chair Hendrick welcomed everyone and introduced Candy Thomas from the Munsee-Delaware
Nations.
2008 May 27...32
16.REPORTS OF COMMITTEES -cont'd
e.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING -cont'd
6.REPORT OF MEETING-2008 March 18
It was noted that the March 18 report was approved at the Board.
7.MINISTRY PROJECT UPDATES -SELF IDENTIFICATION
Bill and Chester spoke to the events Friday,May 16 at the University of Western Ontario,
Althouse College.It was noted that registration closed last week with about 160 people
participating.There will be a total of six workshops being done in three different rounds
throughout the day.Participation ofguestspeakers havebeen requested tospeak of their
life as they had expected itto be when theywere young and on the achievements they have
made over the course of their lives.Bill advised that four candidates are needed for this event;
recent graduates or students still attending schoolcan speak about theireducational experience.
It was noted thatthespeaker wilfhave aseven minute window to present,the titfe for this event
is "Who We Are".
Bill responded to questions fromthe members.Laura thanked Bill,Chester and Mary Elijah for
their hard work.
Laura discussed her meeting with Senior Executives on Self Identification. It was noted that
there are a community of school meetings next week and that Self Identificationis on the
agenda for allprincipals to see and discuss.She advised that the material will be sent to the
parents ]n the fallto follow the new process of regular events planned throughout the year.
CODE PROJECT:
Exec.Supt.L. Elliott spoke to the electronic survey that was done for the May 5,2008 deadline,
and noted that there were 59 responses to the survey,she will bring the report back to the June
meeting.She advised members that schools had requested resources for Language,Native
Studies and resources for Native students.She mentioned that there was approximately $20,000
available to use.
Charmaine joined in the discussion and described the book fair success with teachers who came
in advising that some books where for the library but many were ordered for the classrooms.
Laura mentioned that some of the money has been put aside for posters,Native Reflections,etc.
The annual funding for this event was questioned and Laura responded that the Ministry usually
announces the funding on a year to year basis but that there has been no comment from the
Ministry for next year.It was thought that we may receive more money in the fall for future
funding.Steve expressed his thanks to Laura for her hard work and appreciation for the funding
that is provided to the children.
8.DIRECTOR'S COUNCIL ON ABORIGINAL EDUCATION
Laura advised members of the Directors'Council on Native Education and noted that all Boards
are Invited to attend.It was noted that Bill Tucker,Director of Education was invited.Laura
explained that the Director's meet 2-3 times per year to discuss Aboriginal students and discuss
the learning in order to share the policies,funding,updates on tuition agreement,EGO and oral
language.It was noted that two new Director's will be included next year.
Laura responded to questions from the members and informed the Committee that not all school
Boards are public. G.McGahey questioned ifa First Nations Rep.will be in attendance during
these meetings.Laura replied that only the Director will be in attendance at this point but other
members will be included in the future.The Native Advisory Committee members requested a
Native Rep.be included in the discussions on behalf of the Native students.Laura will inform the
Director of the request and follow up with the Native Advisory Committee at her earliest
convenience.The concern of when the results will be coming forward was raised for the schools
to have the information prepared for distributing in September.Laura advised that brochures will
be sent to each family.
2008 May 27...33
16.REPORTS OF COMMITTEES -cont'd
e.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING-cont'd .
9.TUITION AGREEMENT UPDATES
Laura discussed the work with the Chippewa, Oneida, and Munsee Nationsthat have been put
on the table with recommendations that were sent inwriting regarding tuition agreements.She
informed the committee that this matter was discussed earlier today at Executive Counciland is
anticipating a response to be returned to Native Advisoryby mid June.
10.PRINCIPALS'UP-DATE
A.E.Duffield P.S.-B.TIchenoff spoke tothe homework plan that is in place,the sport teams,and
bus programs.
Thames S.S.- B. Misklman thanked Charmalne and Laura for their support to purchase books
for the students.Bob commented on the PD Session this Friday,May, 16 for staff and the
successful garden sale on May 10.Henoted thatthere were 3,400 transactions by debit/credit
card machine and estimated 5,000 people went through the school to view the displays. He
mentioned that this Friday,May 16 isthe Grade 8AthleticDaywhere opportunitiesfor secondary
students will be available to show them what they can do In the school.He mentioned that
Thames is dominant in sports and had great success last week.Thames S.S.represented
TVDSBat Skills Canada and got a silver metal,second best in Canada for floor hockey. One
young lady received one of the three metals achieved through the Board. Bobdiscussed the
mentoring program next year for grade 9 and senior classes.It was noted that there isa holdon
the project due to the success ofthe building due to the shortage ofstaff. He commented on the
waiting listat the school forthe kids, and will have to send out 60 letters to childrenforrefusalto
accommodate due to the volume of applicants.
V.Hopkins commented on the variety of events happening at the school and advised committee
ofthe upcoming talent show on May23.She mentioned that there are plans forvisitors to come
and do soap stone carving, track and field is gearing up,peer mentor program are In place and
informed committee that the first Graduation dance is being planned.*
Bob spoke to the Ontario Vocational schools and noted that one Item of concern was the
programs. Although he does not have specific members for both Ministries,he plans on
discussing this at the May 15 meeting.He commented that there is a strong interest and desire
to ensure children attend vocational schools.He advised that this Is a wonderful opportunity for
students to further their skills for both development and jobs.
Saunders S.S.- P.Sydor referred to the cancer campaign that has come to a close. He noted
that $53,000 was raised last year;over the past 5 years they have raised about 1.4M. It Is
estimated that $50,000 was raised again this year.Chippewa classes raised over $761.33 for
this campaign.Paul commented that the EQAOmath and literacy is getting better every year.
The Growler has 3 Native student articles for this month.Progress reports are May 21 and
Commencement is June 3.Photography is successful for Native students as a role model for
other students.On June 12,Aboriginal games are being planned,more details to come.
Paul spoke to the concerns and the sad accident that occurred at Saunders during the past
month; a student Injury inshop class; smoking on school property and the sad death of Harry
Gerls,a formerOlympian. Paul also advised the Committee ofa problemamong Nativeand non-
Native students at both Saunders and Beal over the course of the past few weeks.Paul
distributed copies of a letter that the Saunders Native students voluntarily wrote to the Native
Advisory Committee on the matter. Paul sought direction from the Committee regarding the
letter. The process ofthe Justice Circlewas explained by Chester Langllleon the steps that need
to be done for disposition. Members suggested that mediation may be better for this matter.
Suzanne suggested that allschools provide details to all Nations with steps on howto move
forward with these kinds of problems rather than having It escalate.Itwas suggested to have
Paul fonfl/ard this information to the next AD HOC meeting to discuss the matter further for all
schools.The Committee asked for volunteers;Valerie,Gina,Candy,Suzanne and Monica
agreed to meet withPaul to further discuss the details.
2008 May 27...34
16.REPORTS OF COMMITTEES -cont'd
e.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING -cont'd
10.PRINCIPALS'UP-DATE -cont'd
H.B.Beal S.S.-L. Brown commented on the Elvis musical which is doing well during the day and
night.She advised members that this week is a Cultural Festival, and that term 3 reports are
going home withthe students next week. T.Sillaby-Ramsey commented on the Multi-Community
event that is being held on May, 28 In the football field.She advised that all the surrounding
communities will come together to sample food, clothing etc.Tracy updated the committee of
the upcoming tour at Universityof Western Ontario on May 14,where the Native students will
receive a complete tour of the campus,have lunch provided and have the opportunityto meet
staff.She advised members that on Tuesday May 20,the Grade 8 Conference will be held at
Beal welcoming the Grade 8 students.
M.B.McEachren P.S.-S.McCombediscussed the events that have been happening at the
schools.He thanked TO Canada Trust for all the assistance.Steve discussed the Fourth R's
schedule for next week stating that they are going to the Aquatic Centre.He discussed the "What
Works"pamphlet for the Ojibway and is encouraging the teachers to read it. He mentioned that
the planning of fall will be determined due to the decisions surrounding the school.
Westrhinster Central P.S.- T.Smith provided a summary of term 2 report cards noting the
literacy and math subjects.He referred to the conference and noted that it would be flexible
dependirig on age and the level of writing the students are at with impact being on the younger
age.Ted advised that the teachers would benefit from the In-service arrangement of the
conference techniques.EQAO was discussed and advised that the actual performance was 7 -
10 percent below the EQAO range.He explained that the students in grade 3,6,and 8,spend
approx.90 minutes per cycle to assist their understanding of the process to perform the tests in
January.The school is planning on bumping up the strategy for mid level kids in school by
providing them smaller group interventions for reading,writing or math,to be successful.Ted
also discussed the sport teams that the students are managing,the track and field teams,the
success of the dance festival and Education week.
11.2008-09 CULTUFV\L FUND BUDGET -APPROVAL
Supt.L. Elliott handed out the "Expenditure of Cultural Funds 2008 - 09 Budget Sheet"and spoke
to the funds that may be available but noted that meetings and dates need to be confirmed.
Although this was expected to end in March,Laura has requested two separate extensions for
this to continue into the fall,the Ministry approved her request
Charmaine handed out a sheet for the finances.She explained the handout and discussed the
break down of the finances.She advised that the final amounts will be brought back at the next
meeting.
Charmaine noted that $300.00 was for the PD and advised that this amount Is not normallyput
in the chart.It was suggested that in January,reallocation will be needed.
Charmaine described the requesting of funds process and noted that not everyone gets $250.00
from the fund,depending on the requests the funds will go towards various needs.She advised
that PD can pay for fees such as the joining plans.Charmaine advised members that schools
need to find out how to access and obtain these funds.She advised principals of the procedure
required to retrieve expenses from these funds.
The approval of the handout was requested as the proposed budget.Motion to approve the
budget was given by GIna and seconded by Suzanne.Recommendation was given for it be
forwarded to the finance department.
-
I
2008 May 27...35
16.REPORTS OF COMMITTEES -cont'd
e.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING -cont'd
12.ADDITIONAL ITEMS
a.GIna inquired about the teachers who are leaving at Ojibway and questioned ifFirst Nations
is part of the process for the position.Laura responded and advised that she will discuss the
matter with Scott Hughes and follow Up shortly.
b.Charmaine spoke to the ASKEW group needs that will start up again next year.She advised
that the deadline is May 15,and requested that all names be forwarded to her for the
engraving to be finalized for the plaque.
c. Monica will request from Onelda Nations that Roger Holstein be sworn in as an Oneida Rep.
13.DATE.TIME LOCATION OF FUTURE MEETINGS
The following meetings have been scheduled:
2008 June 10,3:00 p.m.,Elgin Room,Education Centre
14.FIRST NATIONS LANGUAGE -none
15.LEARNING ABOUT FIRST NATIONS COMMUNITIES -see item 7
16.ADJOURNMENT
A motion to adjourn the meeting at 3:32 p.m.was carried.
RECOMMENDATIONS:none
M.HENDRICK,
Chairperson
f.REPORT OF THE AUDIT COMMITTEE,2008 May 20
The following motion was moved by J.Stewart,seconded by T.Grant and carried:
That the Report of the Audit Committee of2008 May20 be deferred to the 2008 June 10 Regular
Board meeting.
g.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE 2008 May 20
4:12 p.m.-5:50 p.m.
MEMBERS ADMINISTRATION AND OTHERS
J.Bennett (Chair)
S.Doub
F.Exiey
T.Grant
G.Hart
P.Jaffe
K.Patterson
S.Peters
T.Roberts
J.Rowe
P.Sattler
J.Stewart
R.Tisdale
Regrets:S. Polhill
Absent:M.Hendrick
B.Tucker
K.Dalton
B.Greene
M.Sereda
C.Bourbonnais-
MacDonald
L.Griffith-Jones
S.Hughes
M.Moynihan
1.CALL TO ORDER
Chair Bennett called the meeting to order at 4:12 p.m.
V.Nielsen
M.Smith
B.Wagner
K.Wilkinson
K.Bushell
J.Berkin
S.Dawson
C.Dennett
P.Hearse
S.Killip
S.Macey
K.Meeson
J.Neville
S.Young
W.Scott
2008 May 27...36
16.REPORTS OF COMMITTEES -cont'd
g.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE -cont'd
2.APPROVAL OF AGENDA
The agenda was approved on motion.
,3.CONFLICTS OF INTEREST
No conflicts of Interest were declared.
4.CHAIRPERSON'S ANNOUNCEMENTS -none
5. DIRECTOR'S ANNOUNCEMENtS - none
6.2008-09 PRELIMINARY BUDGET
Budget Advisory Committee Chair T.Roberts Introduced the draft 2008-09 Budget.Heexplained
thatthe BudgetAdvisory Committee Reports for2008 April 28and May 12 are being presented
for information only.These two reports contain recommendations pertaining tothe Multi-Year
Preliminary Budget Review Items to be presented to the full Board for further discussion and
consideration on 2008 May27. He extended thanks to the Administration and Exec. Supt. B.
Greene and Business Services staff for the presentation noting that there are still multi budget
issues to be reviewed at upcoming Budget Advisory Committee meetings.Trustee Roberts
referred to the list of Multi-Year Preliminary Budget Issues identified for review by the Budget
Development Group.Director Tucker commented on the status of the issues referred Iq
Administrative Council as well as the multi-year issues.
B.Greene, Executive Superintendent,Business Services,provided opening remarks related to
the 2008-09 PreliminaryBudget notingthat today's presentation is another step inthe process
as the budget continues to change until late 2008 June.Exec. Supt.Greene referred to the
approved Board motion from the Budget Advisory Committeeof2007 May22 as follows:
"That proposals for new Initiatives or any aspect of Increasing the 2007-08 Budget also
include where funding could be derived;
Background Information was providedregardingthe 2007-08 Budget approved bythe Boardon
2007 June 26. It was explained that the 2008-09 budget reflects the Guiding Principles for the
development of the Board's Multi-Year Budget and begins with the preliminary budget
assumptions,Involves presentations byadministration, allows for public input, and provides for
.Trustee discussion and debate leading to Board approval and submission according to the
Ministry of Education Timetable. The 2008-09 Preliminary Budget Assumptions (General,
Revenues and Expenditures)were also reviewed.
The Budget Advisory Committee assists inthe development of the 2008-09 preliminary budget
by providing information, advice and liaison between Trustees and staff charged with the
development ofthe annual budget.Recommendations will be prepared for consideration bythe
Board and public input will be sought.Itis anticipated that the Board will approve the 2008-09
budget at its 2008 June 24 meeting for submission to the Ministry by2008 June 30.
On 2007 August 14,the Ministry announced additionalfundingof $182M In 2007-08 and $127M
in 2008-09 to assist boards in dealing with province-wide financial pressures.Pressures were
Identified by board through their 2007-2008 budget processes,through submissions to and
discussions withthe Ministry.Itwas the Ministry's expectation that boards would make timelyand
effective use of the funding to balance budgets and address other challenges identifiedin the
2007-2008 budget process,such as supporting education programs and services that meet
student or local needs.The 2007-08 Enhanced Educational Funding Budget approved 2007
November 30 and the 2007-08 Reserve Fund Continuity Schedule were presented In order to
clearlytrackthe Multi-Purpose Reserve FundBalanceof$2,171,318.
2008 May 27...37
16.REPORTS OF COMMITTEES-cont'd
g.REPORT OF THE INFORMATION COMMITTEE OF THEWHOLE - cont'd
6.2008-09 PRELIMINARY BUDGET -cont'd
The Budget Development Group comprised ofSupervisory Officers, Managers,Principals and
Resource Staff met during 2007 Dec. to 2008 Maytodevelop and prioritizea listofbudget issues
and template for review.These issues were consolidated into a multi-yearbudget plan to be
used in subsequent annual budget process.
Declining Enrolment
K.Meeson,Manager,Financial Services,reviewed statistics related to declining enrolment.She
indicated that declining enrolment does continue to be a major fiscal issues facing the Board as
elementary and secondary enrolment levels continue to drop. Actuals indicate a loss from2000-
01 to 2007-08 of 7,209 students.Projections indicate that 2008-09 to 2011-12 a loss of 5,090
students.It is now forecasted that the total loss of students over the 12 year period ofdecline will
be 12,299 or 15.2 percent of total enrolment.
2008-09 Grants For Student Needs fGSNs)
On 2008 March 26,Ministry of Education Memorandum 2008:B2 announced enhancements for
2008-09.The enhancements included funding commitments for the remaining year of2004-2008
labour framework;Implementation of 2007 August enhancements;increased support forat-risk
students;funding for Improved student achievement;and enhanced funding to sustain existing
capital programs to support new capital commitments.
Labour Framework
An increase inall salary benchmarks for staff, for the 0.7 per cent increase as of 2008 August 31.
Funding for 10 minutes increase in elementary teacher preparation time from 190 to 200 minutes.
2007 Aucust Enhancements
The enhancements included: an additional $10M to Special Education.An increase in Student
Transportation benchmarks and operator costs;school operations for regular and rural schools;
expanding criteria for new schools in growrth areas;Benefits adding Educational Assistants,
secretaries,technicians and teacher lines;adjusted English as a second Language (ESL)
weighting factors in enrolment;program enhancements raised per school amount 30 percent;
Adult and Continuing Education increase after provincial negotiations are completed.
Safe Schools
New Safe Schools funding now received through GSN's as well as a new 2008-2009 component
for Urban and Priority High Schools (details to be announced).
Student Achievement
Student Achievement included extending high needs funding for Special Education;additional
annual amounts for First Nations,Metis and Inuit Education support;addressing cost pressures
(e.g. utilities) for Community Use of Schools and enhance community outreach initiatives; a 1
percent increase for utilities and non-salary benchmarks (e.g.textbooks).It was noted that
transportation grants as a component of Student Achievement are currently under review bythe
Ministry.
Capital Programs
The 2008-09 GSN's Include new capital funding for new schools in growth areas and support of
Good Places to Learn Stages 3 and 4.
Program Enhancement Grant
The Program Enhancement Grant, new in2007-08,supports the government's commitment to
a well-rounded education through programs such as arts,music,physical education and outdoor
education.Funding can be used to fund or enrich existing programs.The amount available for
new initiatives or existing programs for 2008-09 is $1,108,950.
2008 May 27...38
16.REPORTS OF COMMITTEES -cont'd
g. REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE - cont'd
6.2008-09 PRELIMINARY BUDGET-cont'd
Special Education
Declining enrolment continues to affect the Special Education envelope.Elementary enrolment
In congregated classes is projected to decline by60 Full Time Equivalent (FTE).Secondary
enrolment in congregated classes is projected to Increase by 10 FTE in 2008-2009.The grant
revenue projected decline is an net amount of $300,565.Itwas noted that Ministry grants forhigh
needs students remains constant with the 2007-08 amount even in the reality of declining
enrolment.
Onaoina Initiatives
The ongoing initiatives Included in the 2008-2009 Preliminary Budget were originally approved
as new initiatives with defined timelines.Many have required extensions of the original target
dates.The Senior Administration is currently reviewing the status of these initiatives as they
relate to Ministry directions and alignment with new strategic directions and will bring a report to
the Board on 2008 June 17.The initiatives are as follows;
Financial Analyst -Program Services $ 46 639
Instructional Intelligence 180 000
Early Year's Literacy 228 000
MISA (non-grant portion)115 594
The preliminary figures for the 2008-09 Budget were presented as follows:
Revenues
Grants for Student Needs
Other Legislative Grants
Other Revenues
Continuing Education Revenues
Transfers from Reserves
Expenditures
Operating Expenditure
Transfer to Reserves
Preliminary Surplus/(Deflclt)
2008-2009 Budget Issues
Surplus Space
2008-2009
Projected
669 470 856
1 228 497
8 451 385
3 410 000
682 560 738
681 453 042
1 107 696
2008-2009
Projected
2007-2008
Approved
Budget
655 924 733
1 223 466
7 519 497
3 500 900
2 909 647
671 078 243
668 906 925
2 171 318
2007-2008
Approved
Budget
Increase/
(Decrease)
13 546 123
5 031
931 888
(90 900)
f2 909 647)
11 482 495
12546117
(2171 318)
1 107 696
Increase/
(Decrease)
2008 May 27...39
Cost of New Schools &Additions 2 000 000 - 2 000 000
CommunityEducation Centres 27 550 - 27 550
Internal Audit 36 150 -36150
Alternative Education 58 292 -58 292
2)System Athletics TBD
Learning Resources (Textbooks)125 000 - 125 000
Community Use of Schools
Facilities Operations,Ongoing 250 000 - 250 000
Maintenance,Enhancements
Secondary Staffing TBD
3)Professional Development Delivery TBD
Total Budget issues 2 496 992 - 2 496 992
Budget Increases -Guiding Principles
SDCI -Cleaning Contract 29 181 - 29 181
Occasional Teachers*PD 150 000 -150 000
Program Enhancement 1 108 050 - 1 108 050
Director's Entry Plan 151 237 - 151 237
2)Environmental Advisory Committee 72 425 - 72 425
Report Board Referral -2008 May 13
Total Budget Increase 1 510 893 - 1 510 893
Total 4 007 885 - 4 007 885
Notes:
1)Potential Sources of Funds
-2007-2008 Projected Surplus -Unknow^n
-Multi-Purpose Reserve Fund - $2 171 318
2) May qualify under Program Enhancement Grant
3)Included under Director's Entry Plan
C.Dennett,Manager,Public Affairs and Community Relations,advised that all 2008-09 budget
information is available on the TVDSB budget website.An easy use email response envelope
has been provided. The Preliminarybudget and supporting materials have been posted and kept
uptodate as well as budgetassumptions,principles andtimelines.Mr.Dennettalsoadvisedthat
the 2008-2009 budget public input date has been set for 2008 June 11 and all informationfrom
tonight'spresentation will be posted tothewebsiteonMay21.The scope ofbudget public input
advertising inlocal and community newspapers is to be determined within the twoweeks.
Exec.Supt. Greene extended appreciationto Manager K.Meeson, Assistant J.Berkin and the
Financial Services staff for preparation of the preliminary budget presentation.
2008 May 27...40
16.REPORTS OF COMMITTEES -cont'd
g. REPORT OF THE INFORMATION COMMITTEE OFTHE WHOLE - cont'd
6.2008-09 PRELIMINARY BUDGET -cont'd
The Administration responded toquestions posed by Trustees.Exec.Supt.Greene advisedthat
an in-depth analysis of2008-2009Operating Expenditures istobe presented at the information
Committee of the Whole meeting on 2008 June 03.
Exec. Supt. Greene responded to questions regarding the role of the student transportation
consortium, a merger with TVDSB,LDCSB and two French-language school boards mandated
by the Ministry of Education.He explained that the consortium board of directors will be
considering long-term efficiencies and savings from both a government and. school board
perspective. With ail services now housed under one roof in Glanworth, beginning 2008
September,boards will be using a single transportation software package to administer the
routes.Supt.Greene advised that there will be no disruption to TVDSB bus routes or services
for 2008 September.Future talks will Include a wide-range of efficiency options intended to
streamline transportation costs (e.g. double/triple runs; walking distances,school hours, etc.).
Mr.Greene advised that transportation initiatives as they evolve will be brought to Administrative
Council and then on to the Board for discussion.It was noted that transportation funding for
student achievement is under review.As well, a competitive bidding process for transportation
providers will be part of future labour framework discussions.
Director Tucker concluded by thanking Exec.Supt.Greene,Manager Meeson and the Financial
Services staff for their significant efforts In preparing the draft 2008-09 Budget.
•7.BUDGET SCHEDULE
The budget time lines were presented as follows:
2008 June 03 Information Committee of the Whole
2008 June 10 Regular Board (budget if required)
2008 June 11 Public Input
2008 June 17 Budget Debate
2008 June 24 Final Budget Approval
2008 June 30 Submission to Ministry of Education
8.ADJOURNMENT
The meeting adjourned at 5:50 p.m.on motion.
h.REPORT OF THE CHAIRS'COMMITTEE
J.BENNETT,
Chairperson
2008 MAY 21
9:00 -11:58 a.m.
MEMBERS ADMINISTRATION AND OTHERS
J.Bennett P.Sattler (Chair)
G.Hart
Regrets:J.Stewart
B.Tucker
M.Sereda
M.Henry
K.Bushell
1.APPROVAL OF AGENDA
Items 8 a, b, c, d, e and f were added to the agenda.It was approved by motion as amended.
2008 May 27...41
16.REPORTS OF COMMITTEES-cont'd
h.REPORT OF THE CHAIRS'COMMITTEE -cont'd
2.CONFLICTS OF INTEREST -none declared
3.REVIEW OF 2008 MAY 27.BOARD AGENDA
The agendas for the in-camera and publicBoard meetings of May 27,2008 were discussed
and updated.
4.CORRESPONDENCE
Information about a Thames ValleyEducation Leadership Workshop for administrators,SOs
and trustees was included in the trustees'information package.Exec.Supt.M.Sereda
joined the meeting to describe the background of the Institute for Education Leadership,and
advise the trustees of their invitation to participate inthe workshop.He provided a handout
and referred to the areas of interest for the upcoming session.Dates and times (tentatively
scheduled for September)will be confirmed at a later time.
5.CORRESPONDENCE FROM UPPER GRAND DISTRICT SCHOOL BOARD AND PEEL
DISTRICT SCHOOL BOARD REGARDING SCHOOL SITE ACQUISITION
Aletterfromthe Upper Grand DistrictSchool Board School,In support ofthe letters fromthe
Waterloo and Peel District School Boards about school site acquisition,was included inthe
trustees'information package.Manager K.Bushelljoined the meeting to discuss the issue
of school site acquisition,as outlined In the letter from Peel,and explained that Thames
Valley faces similar pressures in growth areas of the Board.The committee recommended
that Chair Sattler write to the Ministers of Education and MunicipalAffairsin support of the
letters from Waterloo,Peel and Upper Grand to raise Thames Valley's concerns about this
issue.
6.REVIEW OF OPSBA RECOMMENDATIONS
Chair Sattler will communicate with trustees to request their reviewofthe emailed resolutions
from OPSBA for discussion in advance of the June 12-15 OPSBA AGM.
7. STUDENT TRUSTEE'S ATTENDANCE ATOSTA (defen-ed from May7. 2008)
Student Trustee attendance at the annual general meeting of the Ontario Student Trustees'
Association was discussed.Chair Sattler will contact OPSBA to enquire about collaboration
between OPSBA and OSTA,especially around shared PD.She will also contact OSTA to
request information about the OSTA budget, inlightof Thames Valley's financial support for
the association.
8.OTHER BUSINESS
a.PERSONAL ISSUES (INCAMERA)
The Committee moved in camera to discuss personal issues.
b.SOLICITOR ADVICE (IN CAMERA)
The committee moved in camera to discuss legal advice from the Solicitor.Following
the discussion,the committee reconvened in public session.
c.TRUSTEE EXPENSES
The Finance Department provides Information to trustees as necessary to ensure that
expense claim forms are properly receipted and meet the requirements of the Board's
Expenditure Reimbursement policy.The Chair will be copied on Information sent to
trustees from the Finance Department.
d.TRUSTEE GOVERNANCE WORKSHOP UPDATE
The committee discussed next steps to follow up on the April 2008 Governance
Workshop.Chair Sattler will contact OESC to arrange for an October follow-up meeting
on Evaluation processes for Board and Director (tentativeIy October 9,10,or 24)and
2008 May 27...42
16.REPORTS OF COMMITTEES -cont'd
h.REPORT OF THE CHAIRS'COMMITTEE-cont'd
8.OTHER BUSINESS -cont'd
d.TRUSTEE GOVERNANCE WORKSHOP UPDATE -cont'd
report back to the Chairs'Committee.Chair Sattler will circulate the governance job
descriptions developed at the April workshop to prepare for a discussion of these items at
the 2008 September 9 Board meeting.
e.RESPONSE TO TVDSC
ChairSattler distributed a draft response to the TVDSC Annual reportfor discussion.To
enabletrustee feedback into the response, the Chairs*Committee recommendedthatthis
matter be brought forwardto the June Board meeting.
f.BOUNDARY REVIEW PROCESS
ChairSattleradvisedthecommitteeofa questionraised bya community member aboutthe
Board's boundary review process.Board documentation abouttheprocess Is included in
the minutesofthe 2004 April 13 Board meeting.The committee discussed making this
information easily accessible onthe website.Director Tucker will follow upand update the
committee at the next Chairs'Committee meeting.
9.DATE AND TIME OF NEXT MEETING
Futuremeetingswere scheduled for9:00a.m. on June 4 and 18.
10.ADJOURNMENT
The meeting adjourned at 11:58 a.m. by motion.
RECOMMENDATION:
That ChairSattlerwriteto Ministers Kathleen Wynneand Jim Watson to support the issues raised
bythe Waterloo,Peel,and Upper Grand District School Boards regarding school site acquisition.
P.SATTLER,
Chairperson
The recommendation was adopted on motion,of J. Bennett,seconded byS.Peters.
i.REPORT OF THE BUDGET ADVISORY COMMITTEE 2008 May 26
1:00 p.m.-3:24 p.m.
MEMBERS PRESENT ADMINISTRATION AND OTHERS
• F.Exley T. Roberts (Chair)B.Greene B.Tucker
T.Grant P.Sattler S.Macey P. Tufts
S.Peters R.Tisdale K.Meeson K.Wilkinson
M. Moynihan C.Dennet
Trustee Visitor:J.Bennett
1.APPROVAL OF AGENDA
The agenda was approved on motion.
2.CONFLICTS OF INTEREST -none declared.
J.Berkin
C'
2008 May 27...43
16.REPORTS OF COMMITTEES -cont'd
i.REPORT OF THE BUDGET ADVISORY COMMITTEE -cont'd
3.MULTI-YEAR PRELIMINARY BUDGET REVIEWS
Exec.Supt.Greene presented the following four Multi-Year Preliminary Budget Reviews
submitted by the Budget Development Group:
i.Secondary Staffing
Supt.K.Wilkinson describedthe recent opportunity given tosecondaryschoolstorequest
additional lines based on a set of criteria includingprogram demands,timetabling and
collective agreement requirements.She noted 209lineswere requested with 84 lines
having been allocated.The recommendation brought'forward suggests an increase of
5.0 F.T.E.additional secondary teachers to establish a holdbackto address program and
collective agreement demands system wide in September, 2008. The cost ofthe five
additional teachers would be $421,845.Supt. Wilkinson responded to questions from
Trustees and clarifiedthe staffing process for secondary teachers.She confirmed
enrolment projections are based on a combinationofcurrent projections,historical data
from the three previous years and input from principals.In discussingthe addition ofstaff
inpreviousyears,she noted that allprevious additions were allocated.Revisions tothe
recommendation were discussed.
The following motion was moved and carried:
That the Multi-Year PreliminaryBudget Review "Increase of 5.0 F.T.E.additional
secondary teachers", as revised, be presented to the full Boardforfurtherdiscussion
and consideration.
ii.Professional Development Delivery
Director Tucker discussed the current model of Professional Development noting
inefficiencies,disjointed communication and a need for expansion of services forsupport
staff. He described the transfer of professional development funds from the various
department accounts to an amalgamated system account and the hiring ofa newStaff
Development Officer to provideleadership development opportunities to supportstaff.
The Learning Supervisor,System Staff Development and the new position would move
from Director Services to Human Resource Services.Director Tucker noted he
anticipates realizing savings due to efficienciesand eliminatingduplicationofservices by
the end of the 2008-09 school year.
The following motion was moved and carried:
That the Multi-Year Preliminary Budget Review "Professional Development
Delivery"be presented to the full Boardfor further discussion and consideration.
iii.Elementary Athletics
Supt.M.Moynihan provided a brief description ofthe history and factorsthathave
influenced the elementary athletics deficit,notingprime time bussing costs and supply
teacher costs specifically.She described an increase inparticipationlevels, despite
declining enrolment,and a deficit inthe Elementary Sports Council budgetoverthe past
two years.
The following motion was moved and carried:
That the Multi-Year PreliminaryBudget Review"Elementary Athletics"be presented
to the full Board for further discussion and consideration.
2008 May 27...44
16.REPORTS OF COMMITTEES -cont'd
i.REPORT OF THE BUDGET ADVISORY COMMITTEE -cont'd
3.MULTI-YEAR PRELIMINARY BUDGET REVIEWS -cont'd
iv.Secondary Athletics
Supt.P.Tufts provided background Information regarding recent reviews performed by
the Thames Valley Regional Athletic Association in response to secondary principals'
requests. Hedescribedincreased transportation costs and lost Instruction time dueto
scheduling as specific concerns. Supt.Tufts notedthree main problem areas in the
budget;an annual operating deficit of $15,000,contract negotiations with officials and
increased transportation costs.Revisions to the recommendation were discussed.
The following motion was moved and carried:
That the Multi-Year Preliminary Budget Review "Secondary Athletics",as revised,be
presented to the full Board for further discussion and consideration.
Trustee Bennett discussed revisions required to the previously presented Multi-Year
Preliminary BudgetReview"Increase to Alternative School Staff."The revised review will
be provided at the next Board meeting.
Adiscussion regarding the previously presented Multi-Year PreliminaryBudget Review"
Use and distribution of the Ministry of.Education's funding allocation for Student Success
(Grades 7 -12)"took place.Trustees requested further Information regarding howthe
Ministry funds are allocated and spent.Exec. Supt.Greene suggested the report submitted
to the Ministry be Included Ina Program Services department update.Trustee Tisdale
described concern both locally and provlnclally regarding the use of funds for this program.
Alengthydiscussion regarding the listof Multi-Year PreliminaryBudget Issues Identified for
Review took place.Trustees discussed the Intentionof the list, formation and prioritization
of items,and lack of savings brought forward at this point In the budget process.They
sought clarification and rationalization on prioritized and deferred items.Exec.Supt.
Greene suggested concerns be brought fonward at the June 3 Board meeting.He noted
three possible means for funding the recommendations from the Budget Development
Group;the multi-purpose reserve fund,the Program Enhancement grant and a potential
surplus In the 2007-08 budget.
4.PUBLIC INPUT SESSION
Exec.Supt.Greene confirmed with Manager Dennett that there has been no response to the
invitation for public Input on June 11.Discussion followed and it was agreed decisions
regarding the format would be made after the May 30 submission deadline.
5.COMMUNICATIONS
Manager Dennett noted there have been no comments received from the website.
6.OTHER BUSINESS
a.Discussion regarding the multi-purpose reserve fund took place and a need for
clarification was discussed.Chair Sattler suggested the yellow preliminary budget sheet
be revised to clearly Identify where funds can be derived for each item Identified on the
list.
b.Trustee Peters sought Information regarding the rural top-up funds.Manager Meeson will
provide detailed Information at the June 10 Board meeting.
7.NEXT MEETING
The next meeting is scheduled for Monday,June 09 at 1:00 p.m.
8.ADJOURNMENT
A motion to adjourn was moved and carried at 3:24 p.m.
2008 May 27...45
16.
17.
REPORTS OF COMMITTEES -cont'd
i.REPORT OF THE BUDGET ADVISORY COMMITTEE -cont'd
RECOMMENDATION:None
T.ROBERTS,
Chairperson
Trustee Robertscommentedthat presentationsofthe Multi-Year Preliminary Budget Review
sheets tothe Budget Advisory Committee are now concluded andthata full package Is tobe
provided at the 2008June 17 presentation.
A motion tositpast 11:30 p.m.to 11:40 p.m.was moved by J.Stewart,seconded by J.Bennett and
carried.
J-REPORT OF THE COMMITTEE OF THE WHOLE - IN CAMERA
MEMBERS PRESENT ADMINISTRATIONAND OTHERS
2008 May 27
5:10 p.m.-6:20 p.m.
J.Stewart(Chalr)P.Jaffe
J.Bennett
S.Doub
F.Exiey
T.Grant
G.Hart
8.Peters
S.PolhlH +5:30 p.m.
T.Roberts
P.Sattler
R.Tisdale
B.Tucker
B.Greene
K.Dalton
L.Grifflth-Jones
8.Hughes
M.Moynlhan
V.Nielsen
M.E.Smith
B.Sonier
P.Tufts
B.Wagner
K.Wilkinson
K.Bushell
C.Dennett
P.Hearse
G.Owen
K.Meeson
W.Scott
Absent:M.Hendrick
Regrets:K.Patterson,J. Rowe
The Committee met In camera from 5:10 p.m.to 6:20 p.m.
1.APPROVAL OF AGENDA
The agenda was approved by motion.
2.CONFLICTS OF INTEREST - No conflicts of interest were declared.
3. Property matters were discussed.
4.RISE AND REPORT
A motionto rise and report was moved at 6:20 p.m. and carried.
RECOMMENDATIONS:none
COMMUNICATIONS
J.STEWART,
Chairperson
a.CHAIR'S SUMMARY REPORT
Chair Sattler advised trustees that during 2008 May,she attended the following meetings and
events:Award of Distinction Reception:OPSOA Conference Dinner;Thames Valley Education
Foundation Grant Subcommittee;Thames Valley District School Council planning meeting;
Columbia Institute "Leadership Matters"Conference;Thames Valley District Home and School
Association:Thames Valley Teacher Librarian Association;and a PD session:"Walking the Path
to Educational Success for Aboriginal students".She will be attending a LabourRelations Network
MeetinginToronto at the end of the week.
2008 May 27...46
17.COMMUNICATIONS -cont'd
b.ONTARIO PUBLIC SCHOOL BOARDS'ASSOCIATION
Trustee Hart advised that the OPSBA 2008 General Meetingand Program isto be held In Niagara
Falls from 2008 June 12 to 15.Chair Battler advised that the recommendations being considered
by OPSBA have been forwarded electronically to all trustees.Trusteeswere invited to submit
input/comments aboutthe OPSBA recommendations tothe Board delegates who will be attending
"the AGM.
c.ALLIANCE OF CANADIAN CINEMA,TELEVISION AND RADIO ARTISTS (ACTRA)
Aletter was received fromNorm MacAskill,Organizer,ACTRAToronto Performers,to ChairSattler
regardingthe Board's fundingofa corporate videoondatingviolence.ACTRA expressed concern
that FacilitatorFilms,the productioncompany responsible forproducingthe video,Isnotan ACTRA
signatory and, therefore,does not comply with the accepted industry standards.
18.NOTICE OF MOTION -none
19.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -none
20.ADDITIONAL ITEMS
21.QUESTIONS/COMMENTS BY MEMBERS
Trustee Bennett reminded trustees of the invitation included with their Board package to attend the 7"^
Birthdaycelebration ofthe Childrens'Safety Village to be heldonSunday, 2008 June 01,from 12:00 p.m.
to 4:00 p.m.
Trustee Grant advised that she,along withtwoBoard Superintendents,attended a conference regarding
fetal spectrum disorders notingthat TVDSBis a leader inthis area and was the only Ontario delegate at
the symposium.
Trustee Roberts referred to the Audit Management letter noting it will be attached to the Audit Committee
Report of 2008 May 20 when presented at the 2008 June 10 Regular Board meeting.
22.ADJOURNMENT
The meeting adjourned at 11:40 p.m., on motion of S.Polhill,seconded by P.Jaffe.
CONFIRMED:
Chairperson
c
\
L.'
2008 May 27...47
SUMMARY OF APPROVED RECOMMENDATIONS OF 2008 MAY 27
Thata new JK-Grade 8elementaryschoolbe constructed onthe existing Drumbo schoolsiteat32 Wilmot
St.S.,Drumbo.
That the students of Princeton Central Public School be accommodated at the new school on the Drumbo
site;and
Thatthe Princeton Central Public School at40 Elgin St.E.,Princeton,be closed and declared surplus.
That the students of Drumbo Central Public School be accommodated at the new school on the Drumbo
site;and
That the DrumboCentral PublicSchool at 32 Wilmot St. S., Drumbo,be demolished.
Recommendations 1,2 and 3 were.adopted on a PollVote as follows:
YEAS:J. Bennett,S.Doub,F.Exiey,T. Grant,G.Hart,M.Hendrick,P. Jaffe,S. Peters, S.
Polhill, T.Roberts,P.Sattler,J.Stewart,R.TIsdale
NAYS:nil
ABSTENTIONS:nil
Thatthe Administrative reportrelatedtothe Regional Capital Planning Advisory Committees'report of2008
Febmary 12 be defen-ed to the 2008 June 10 Board meeting.
ThatRecommendations 1,2,and 3oftheSenior Administrative response tothe London 2ARCbe deferred
to the 2008 October 14 Board meeting for consideration.
That the London 2 Accommodation Review Committee be disbanded.
That the Administration be directed to bring a feasibility report back to the Board addressing the
implementation ofAutomated External Defibrillators inschools as Itrelatesto liability,nocost tothe Board
and engaging employee groups.
That the Reportofthe Audit Committeeof2008 May 20 be deferred tothe 2008June 10 RegularBoard
meeting.
ThatChairSattler write to Ministers Kathleen Wynne andJimWatsontosupportthe issues raisedbythe
Waterioo, Peel, and Upper Grand District School Boards regarding school site acquisition.