11/25/2008 - Regular Board MeetingTHAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR BOARD MEETING,PUBLIC SESSION
2008 NOVEMBER 25,7:00 P.M.
BOARD ROOM,EDUCATION CENTRE
AGENDA
V-verbal
M -material
1.CALL TO ORDER V
2.O CANADA V
3.SPECIAL MUSICAL PRESENTATION - H.B.Beal Secondary School,London V
Classical Guitar Ensemble
4.APPROVAL OF AGENDA M
5.OFFICIAL RECORD
6.RECOGNITIONS
a.Dylan Moore,Michelle Gibbs,Forest City School V
b.Student Participation •"Good Intentions"DVD V
7.CONFLICTS OF INTEREST V
)8.CHAIR'S ANNOUNCEMENTS V
9.DIRECTOR'S ANNOUNCEMENTS V
10.CHAIR'S VALEDICTORY ADDRESS V
11.MINUTES OF THE 2008 NOVEMBER 11 BOARD MEETING M
a.Confirmation of Minutes
b.Business Arising from the Minutes
12.STUDENT TRUSTEES'UPDATE V
13.ADMINISTRATIVE RESPONSE TO THE OXFORD 1 ACCOMMODATION REVIEW
COMMITTEE (EAST OXFORD CENTRAL,SWEABUR(3 PUBLIC SCHOOLS)M
14.2008 AUDITED FINANCIAL REPORT (report available on Board website)M
15.REPORTS FROM THE ADMINISTRATION
a.Boundary Review Middlesex ARC 2 M
b.Annual Pupil Accommodation Report M
c.Short-Term Financing for Balance of Stage 2 and Stage 3 of Good Places to M
Learn
d.Monthly Financial Reporting M
e.Departmental Updates M
16.REPORTS OF COMMITTEES
a.Special Education Advisory Committee,2008 November 04 M
b.Audit Committee,2008 November 18 M
c.Chairs'Committee,2008 November 19 M
d.Committee of the Whole,In Camera,2008 November 25 V
17.COMMUNICATIONS
a.Chair's Summary Update V
b.Ontario Public School Boards'Association •Update V
c.SEAC Appointment M
d.Ministry of Education Planning Act M
e.Township of Malahlde M
f.TownofAyimer M
g.Corporation of Municipality of Central Elgin M
18.NOTICE OF MOTION
19.MOTION -NOTICE OF WHICH HAS BEEN GIVEN M
Trustee James Stewart -deferred from 2008 November 11
20.ADDITIONAL ITEMS
21.QUESTIONS/COMMENTS BY MEMBERS
22.ADJOURNMENT
THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR MEETING,PUBLIC SESSION
2008 NOVEMBER 25
The Boardmet inregular session on 2008 November25 Inthe BoardRoomat the Education Centre, meeting
in public session at 7:04 p.m. to 11:30 p.m.The following were in attendance:
TRUSTEES
J.Bennett {+7:05)
S.Doub
F.Exiey
T.Grant
G.Hart
M.Hendrick (-8:20)
P.Jaffe
S.Peters
S.Polhill
T.Roberts
ADMINISTRATION AND OTHERS
B.Tucker V.Nielsen
B.Greene M.E.Smith
M.Sereda B.Sonier
K.Wilkinson J.Thorpe
L.Griffith-Jones P.Tufts
8.Hughes B.Wagner
M.Moynihan K.Bushell
J.Rowe
P.Battler (Chair)
J.Stewart (+7:05)
R.Tisdale
L.Varghese
S.Christie
K.Meeson
J.Neville
G.Owens
K.Young
W.Scott
1.CALL TO ORDER.
Board Chairperson P.Sattler called the meeting to order at 7:04 p.m.
2./3.O CANADA AND MUSICAL PRESENTATION
The appreciation of the Board was extended to the H.B.Beal Secondary School Classical Guitar
Ensemble and Conductor Andy Parr for leading in the singing of 0'Canada and performing two
musical selections.
4.APPROVAL OF AGENDA
The agenda was approved on motion of R.Tisdale,seconded by F.ExIey.
5.OFFICIAL RECORD -none
6.RECOGNITIONS
a.DYLAN MOORE,MICHELLE GIBBS,FOREST CITY SCHOOL
Supt.S.Hughes introduced Forest City Grade 11 Students Dylan Moore,Jimmy Noxell and
Educational Assistant Michelle Gibbs.The congratulations of the Board was extended to Dylan
Moore for his exceptional bravery,heroism and quick thinking in saving the life of his friend,
Jimmy Noxellfrom drowning.Supt.Hughes explained that on 2008 November 07,the Forest City
class was swimming at the South London Community Pool when Dylan realized that Jimmy was
lyingon the bottom of the pool.He quickly alerted Ms.Gibbs and dove in bringing Jimmy to the
surface.
Roberta Reardon,Co-ordinator for the Forest City program at Central S.S.,also acknowledged
the heroic efforts of Dylan and Miss Gibb. Also thanked were Jim Robertson and his staff.Dr.
Michelle Gilpin, Sgt. Paul Gilpin, Principal Patty Baker and the TERT Team for their quick
response and providing support to all the students,families and staff. An A Channel news clip
heralding Dylan's bravery was also viewed.A special assembly in Dylan's honour was held at
Central Secondary School.
2008 November25...2 ^
6.RECOGNITIONS -cont'd
b.STUDENT PARTICIPATION -"GOOD INTENTIONS"DVD
Trustee P.Jaffe provided opening remarks regarding a new anti-violence resource entitled "Good
Intentions,"a DVD that addresses safety inrelationships. T.Wilson, Learning Co-ordlnator,Safe
Schools,introduced Azra Popat and Michelle Lanyi,twoofthe four students who were recognized
for their special support and participation inthe filming of the DVD.
Ms.Wilson advised that there are 30-35 domestic homicides annually and emphasized the
importance of prevention efforts for schools and communities.She explained that anti-violence
programs are intended to alert and educate students about the warning signs of dating violence
and provide ways to support victims and perpetrators.She explained that facilitators from the
University of Western Ontario and classroom teachers assist in the follow-up lesson which
provide students with practical strategies to deal with real situations.It was noted that 12
secondary schools have received the program to date.
7.CONFLICTS OF INTEREST
Trustee Jaffe declared a conflict of interest related to an in-camera negotiation item citing spousal
employment.
8.CHAIR'S ANNOUNCEMENTS
Chair Sattler reminded trustees to complete the 2009 Trustee Committee Request sheets for
discussion next week following the Special Board meeting.
9.DIRECTOR'S ANNOUNCEMENTS x
Director Tucker asked that Acting Exec.Supt.K.Wilkinson comment on the construction and launch _y
of the new Southwest St.Thomas elementary school.Exec.Supt.Wilkinson advised that at a
specialevent held on2008 November 13,future students,trusteesand Administration celebratedthe
official groundbreaking of the second new school for TVDSB located next to Parkside Collegiate
Institute in St.Thomas.She advised that the new school will accommodate 581 students in Junior
Kindergarten to Grade 8 and highlighted some of the activities at the launch noting that Trustee
Exiey's participation as Master of Ceremony.Appreciation was also extended to Principal Paul
McKenzie and the Parkside Collegiate Choir for participating in the ceremony.
10.CHAIR'S VALEDICTORY ADDRESS
Chair Sattler presented the following Valedictory Address:
In many ways,the 2007-2008 term of the Board was a study in contrasts.We embarked on
some exciting new Initiatives under the outstanding leadership of our now well seasoned Director
of Education.We celebrated 10 years as a Board with the launch of a wonderful book "A Week
in the Lifeof the Valley"that captured the essence of the teachers,students,staff and volunteers
who make Thames Valley such a great place to live and to learn.We moved forward with a
comprehensive governance review process to clarify roles and responsibilities and strengthen
the working relationship between the board of trustees,the director and senior administration.
We approved an ambitious and focussed strategic plan, with specific goals,measurable targets,
and detailed strategies,responsibilities and timelines.We opened a new school in St.Thomas,
broke ground on a second new school in Elgin,and unveiled innovative designs for new schools
in Drumbo,Lucan,and Thorndale.We refined our multi year budget process,and have
implemented a rigorous new program of financial oversight through our Audit Committee.
At the same time, we reached the conclusion ofa year-long accommodation review process and
were presented with some of the most painful and difficult decisions we have ever had to make.,'n
Certainly, the recent ARC votes have been harder than any issues I've dealt with since I was first
elected as a trustee.
2008 November 25...3
10.CHAIR'S VALEDICTORY ADDRESS -cont'd
Inreflecting on the year, Iwant to highlight three areas that Ibelieve must continue to be our top
priorities:
First,our responsibility to foster safe learning environments,the fundamental and necessary
precondition for students to learn and be successful at school.
•Second,our obligation to ensure equitable outcomes and inclusive classrooms for all
learners,especially immigrant and refugee children.Aboriginal children, children living in
poverty,and children with special needs.
Third,the key role we can play as a district school board in contributing to strong,vibrant,and
inclusive communities.
Ibegin with kudos to Board staff,students and parents for the incredible Sea of Pink that washed
over Thames Valley last Monday. I saw pink T-shirts,pink hair and pink feather boas ... I saw
little Grade 1 girls and large Grade 12 boys proudlywearing pink,all ready to take a stand,be a
someone,and speak out against bullying.We know that peers are present in the majority of
bullying incidents, and that peer intervention-encouraged byinitiatives like the Sea of Pink-can
successfully stop the bullying.
This is just one of the many reasons that Thames Valley has received provincial and national
recognition for our work inviolence prevention.We need to continue that leadership,and keep
our efforts focussed squarely on safe schools strategies and effective violence prevention
programs ...because children can't learn if they do not feel safe at school.
Just as importantly, we need to challenge deeply ingrained social norms that condone violence,
and engage our students in thinking critically about their own actions and assumptions.
As I reach the end of this term as Chair, I can't help but remember how the term began - with the
shocking news that teacher Angela Sedore had been murdered In a crime of intimate partner
violence.That senseless act brought home the ugly reality of woman abuse,and its Impact on
ourstudents,ourstaffand our schools.This afternoon,on the International Day Against Violence
Against Women,we gathered to mark the launch of the Good Intentions DVD, a project aimed
at high school students to prevent dating violence.The DVDis a fitting tribute to Angela,and to
all those involved in our system as teachers,staff,parents,volunteers,and students,who are
experiencing violence in their daily lives.We must continue to work to create schools where all
students -regardless of gender,sexual orientation,ethnicity,race,religion,age,or ability-can
feel safe,welcome and respected.
My second priority concerns our obligation to achieve equitable outcomes for all learners.Our
Board-wide strategic plan includes a focus on increasing student achievement by reducing
Identifiedlearning gaps.We know where the gaps are, and who is most at risk of falling behind.
Certainly we are making progress in meeting the needs of Aboriginal learners,through the
acquisition of new resources and the development of teacher training and awareness workshops.
We are strengthening our partnerships with other service providers to better understand the
needs of children experiencing mental health challenges,and we are taking every opportunity to
push politicallyfor a coordinated cross-ministry response to the appalling lack of services inthis
area.We are continuing to welcome newcomers into our schools and communities,providing
ESL services and supports to ease the transition of immigrant and refugee students to a new
-^language and a new environment.And through the advocacy of Trustee Grant, we have taken
.some critical steps toward recognizing the needs of children with Fetal Alcohol Spectrum Disorder
- a condition that affects more children In our system than Down Syndrome.
2008 November 25...4
10.CHAIR'S VALEDICTORY ADDRESS -cont'd
These are vital and significant initiatives. But in addition to specialized programs for at-risl<
students,in addition to teacher training and PD, we also need to provide resources to enable all
students to see their lived experiences reflected in the classroom and integrated into the
curriculum - not treated as special units on diversity.We need to recognize and validate the
contributions of First Nations,Metis and Inuit people ...acknowledge and affirm the experience
of immigrant and refugee children.
I can't tellyou how encouraged I am by the Board's annual conference'on Gay/Straight Alliances
in schools,and by the wealth of age-appropriate resources on sexual diversity that have been
identified and collected by our teacher-librarians.Butuntil these resources are fully integrated into
our classrooms,we have a long way to go to reduce the isolation felt by some gay,lesbian and
transgendered students,and the children of same-sex parents.Until Aboriginal children and
immigrant children see themselves reflected inthe curriculum, we will not achieve the inclusion
we seek and the reduction in gaps we need to support.I see this as an ongoing challenge for
our Board.
My third priority concerns the contribution we can make as a Board to building stronger,more
vibrant communities.We knowthat neighbourhood schools offer much more than education to
the families who live nearby. They serve as community centers,parenting centers,and
recreational centers;they provide ESL programming and job training; they offer before and after
school childcare,homework clubs,and links to a wide range of community services.We can
never underestimate the profound sense of loss experienced by a community that is losing its
school,whether rural or urban.We need to be sensitive to that loss -if enrolment trends and
student program needs do not make it possible for the Board to continue to operate a school,we
should be open to exploring other options such as leasing that will maintain the building as a
public asset,and assist communities and municipalities interested in keeping the building in
public hands.
For me,one of the most promising developments of the last year is the enhanced role of the
Partnerships Committee and the commitmentour Director has made to reviewing and supporting
existing partnerships,and nurturing new partnerships in our schools.This does not mean
bringing agency staff in to replace skilled Board employees;it does mean looking for
opportunities to complement Board services in ways that offer clear benefits to our students and
their families.Nowhere is this more important than in dealing with the impact of poverty.
We know that school-based interventions to reduce the impact of poverty are important,which
is why we welcomed this year's establishment of the Thames Valley Education Foundation's
Caring fund.
But what's even more important are coordinated social investments and community services
across all levels of government.Schools are the natural location for these programs and
services,and we welcome opportunities to work in partnership with government and community
partners to respond to local needs.
I want to conclude by thanking each of my fellow trustees for the support you have given me
throughout my two terms as Chair.It's been a privilege to represent you and speak on your
behalf.
Iwant to thank senior administration for your expertise and professionalism,and your abilityto
rise to the occasion in a year that has had more than a few ups and downs.
The Chairperson's remarks were spread upon the minutes on a motion byG. Hart,seconded by P.
Jaffe.
2008 November 25...5
11.MINUTES OF THE 2008 NOVEMBER 11 REGULAR BOARD MEETING
a.CONFIRMATION OF MINUTES
The minutes of the Regular Board Meeting,2008 November 11 were adopted on motion of T.
Grant,seconded by F.Exiey.
b.BUSINESS ARISING FROM MINUTES -none
12.STUDENT TRUSTEES'UPDATE
Student Trustee J. Rowe advised that he and Student Trustee Varghese met with Trustee Assistant
S.Pullam and Liaison Supt.L.Griffith-Jones in order to solidify the ground work toward
reorganizing/reformatting the Student Trustee election procedures.These refinements are intended
to ensure that students who would not necessarily come forward and voice their opinion on a regular
basis are given the greatest of opportunities to participate.Also discussed were further efforts
toward ensuring that the faces of the student trustees and their roles are well known and understood
within the Thames Valley community.It was agreed that, in collaboration with Public Affairs and
Community Relations,a higher profile may be attained in the future.
13.ADMINISTRATIVE RESPONSE TO THE OXFORD 1 ACCOMMODATION REVIEW COMMITTEE
(EAST OXFORD CENTRAL,SWEABURG PUBLIC SCHOOLS)
Acting Exec.Supt.Wilkinson presented the tenth of 10 ARC reports being brought back to the Board
for decision.The report was tabled on 2008 September 23 by the Senior Administration related to
the Oxford 1 Accommodation Review Committee.Public input was received by the Board on 2008
October 28.
Exec.Supt.Wilkinson advised that the ARC completed its process with a final public input meeting
on 2008 June 04,after which the final ARC Report was forwarded to the Senior Administration for
response.She advised that Senior Administration cannot support the Oxford 1 Accommodation
Review Committee's recommendation to keep Sweaburg Public School open.
The Administration believes that the consolidation of Sweaburg P.S.students to the East Oxford
Central P.S.site will allow program benefits for the Sweaburg students that would not be possible
staying at their present site.As well,Increased number of students and resulting staff allocated to
the consolidated school will realize program benefits which Include but are not limited to:
Increased special education resources resulting in more flexibility to meet student needs;
Greater budget for centralized resources eg.Library,athletics,literacy;
Increased opportunities for teacher specialization;
Increased adults available for co-curricular and extracurricular activities;
Increased flexibility and number of adults for supervision of students;
Increased Learning Support Teacher and Teacher Librarian time;
On-site staff collaboration for curricular responsibilities;
Increased opportunities for on site teacher sharing within divisions;
Increased flexibility for class organizations to benefit students.
The consolidation of students at the East Oxford Central site allows for the preferred Junior
Kindergarten to Grade 8 (JK-8) model for all area students,it fills the surplus space at East Oxford,
adds a general arts room at East Oxford, and includes renovations to the office space at East Oxford
to enhance the safety of the facility.In addition, the closure of the Sweaburg school is fiscally
responsible as it eliminates the ongoing operating costs of Sweaburg Public School in partial
response to the impact of declining enrolment on the Board's finances.
Senior Administrative Response to Specific Oxford 1 ARC Recommendations
^The Board provide totheSweaburg community an opportunity topresent resultsofThe Township of
South West Oxford and Sweaburg Public School Partnership Study prepared bv the Township of
South West Oxford
The proposal named was included as an appendix to the report.Inaddition, any group may request
to present to the Board of Trustees at a public Board meeting.
2008 November 25...6
3.ADMINISTRATIVE RESPONSE TO THE OXFORD 1 ACCOMMODATION REVIEW COMMITTEE
(EAST OXFORD CENTRAL,SWEABURG PUBLIC SCHOOLS)-cont'd
The Board receive the Township of South-West Oxford's Approved Motion and consider future
partnerships across the district
Partnerships are considered in all regions of the Thames Valley District Schooi Board where the
partnership is sustainable,tax efficient, ina location to maximize facility use and is beneficial to both
parties.Partnerships would be pursued in facilities where there is surplus space and the facility is
conducive to such an endeavour.The Sweaburg site does not meet these criteria.
Discuss with the community issues pertaining to program enhancements,transportation,facility
upgrades and,student programming and supports,including additional washrooms,emergency exits
in the ovmnasium.and reconfiguration of the main office to allow for enhance security.
As mentioned above,the senior administration proposes a general arts room as a program
enhancement and a renovated office space to enhance security at the East Oxford site.
It was noted that transportation arrangements will follow the Board's Transportation Policy and
Procedures.Other identified areas could be included in discussions held with an established
T ransition Committee.The amalgamation of students at East Oxford Central would take place in 2009
September.
The following recommendations,deferred from the 2008 September 23 meeting were moved by G.
Hart,seconded by J.Stewart:
1 .a That the students of Sweaburg Public School be accommodated at East Oxford Central Public
School effective 2009 September 01;and
1 .b That the present Sweaburg Public School at R. R.1,Dodge Line,Woodstock,be closed and
declared surplus effective 2009,June 30.
The Administration responded to questions posed by Trustees.Trustee Exiey expressed concern
regarding the time factors for bussing students.Exec.Supt.Wilkinson advised that transportation
arrangement follow the Board's Transportation Policy and Procedures and indicated that all students
qualify for transportation with the longest ride taking approximately 35 minutes,the shortest 15
minutes and the average 25 minutes.She noted that a Transition Committee will look at the
transportation component.It was noted that changes may occurwith the closure of Sweaburg P.S.,
no longer being used as the transfer hub as more direct and timely routes are incorporated.
In response to a question regarding additional washroom facilities and emergency exits at East
Oxford Central P.S., Executive Officer K.Bushell talked about additional exits not being necessary
to meet code standards and noted that the present washroom facilities are more that sufficient to
meet the school population.Mr.Bushell provided different scenarios should extra washrooms be
included as well as commenting on the officerenovation costs and budgeted amounts forthe project.
Planning Officer Owens provided the current enrolment figures for East Oxford Central P.S.,as 259
Full-time Equivalent (FTE);Sweaburg P.S.at 39.0 FTE with a combined total of298.0 FTE and based
on projections within the 300 FTE range in next four or five years.K.Bushell also provided
information regarding the business case submitted to the Ministry of Education related to Sweaburg
P.S.
Trustee Doub asked if partnerships had been investigated.Exec. Supt. Wilkinson and Director
Tucker indicated that possible partnerships had been looked at related to facilities where surplus
space existed.
Trustee G. Hart, inhis capacity as Chairofthe Oxford1ARC,summarized that closing a school does
not get any easier withtime and that public input indicated the tremendous passion and support for
this K-3community school. However, a decision to move to a Junior Kindergarten to Grade 8 model
for ail area students will realize important program benefits. This plan helps to address
accommodation and equity issues and continues the Board's visionto have program standardization
for all students across Thames Valley.
2008 November 25...7
13.ADMINISTRATIVE RESPONSE TO THE OXFORD 1 ACCOMMODATION REVIEW COMMITTEE
(EAST OXFORD CENTRAL,SWEABURG PUBLIC SCHOOLS)-cont'd
Trustee Hart noted that the Board gave the community an extra five years following the first study and
that even though the municipality has provided some Insight Into partnerships It has not been clearly
defined how these possibilities would address enrolment,facility,and fiscal challenges at Sweaburg
P.S.T rustee Hart extended appreciation to the Sweaburg P.S.staff for having done a commendable
job of using the available resources.
Trustee Stewart echoed Mr.Hart's comments stating that itis always sad to deal with the closure of
a school.However,it behooves Trustees to endorse the benefits of student programming and
manage the Board's resources Ina sound fiscal manner in order to provide the best education for
all students.He advised that Trustees do recognize the value of school buildings and properties to
these communities (e.g.,skating rink,recreation centres,etc.)Trustee Stewart suggested that
Trustees must carefully consider what can be done withthe disposition of the buildingand property
In the future to be of benefit to communities.
Recommendations 1 and 2 were adopted on a Poll Vote as follows:
1a.That the students of Sweaburg Public School be accommodated at East Oxford Central Public
School effective 2009 September 01;and
1b.That the present Sweaburg Public School at R. R.1,Dodge Line,Woodstock,be closed and
declared surplus effective 2009,June 30.
YEAS:J.Bennett,S.Doub,F.Exiey,T.Grant,G. Hart, M.Hendrick,P.Jaffe,S.Peters,
S.Polhlll,T.Roberts,P.Sattler,J.Stewart and R.Tisdale.
NAYS:none
ABSTENTIONS:none
Student Trustee Rowe:yea
Student Trustee Varghese:yea
14.2008 AUDITED FINANCIAL REPORT
Exec. Supt. B.Greene provided opening comments regarding the report and consolidated financial
statements as at 2008 August 31 noting that the reporting process was moved ahead by one month
this year.As a result of this reporting change,the Audit Committee met on 2008 November 04 to
approve the 2007-08 Transfer to and From Reserves.On 2008 November 18 Deloitte presented the
findings from the Internal audit.K.Meeson,Manager,Financial Services,presented the revisions
made at the Audit Committee.
K.Meeson,Manager,Financial Services,advised that the financial statements,notes and
accompanying reports were sent to all trustees and senior administration priorto the Audit Committee
meeting of2008 November 18.Duringthe Committee meeting several recommendations were made
regarding modifications to working and explanations withinthe statements or accompanying notes.
Manager Meeson highlighted the following revisions:
a.Management Report - the names of the Director of Education and the Executive
Superintendent of Business Services have been above their titles to ensure readability.
b.Page 11 - Note 6111)the term "interest"has been changed to "Discount Rate" to more
accurately reflect the calculations of the accrued benefit obligations.
c.Page 14 - Note 11 -Expenditure by Object - the headings have been added to the top ofthe
three columns;
c.Page 16 - Note 14 -"Conseil Scolaird"has been corrected to "conseil scolaire".
2008 November 25...8
14.2008 AUDITED FINANCIAL REPORT -cont'd
d.Page 16 - Note 15 -Repayment of "55 School Board Trust" funding - working has been
added to ciarify that the Province has assumed the iiabiiityof this agreement and so the
amount is not required to be reported in the financial statements as a Iiabiiity.
e.Page 17-Consolidated Schedule of Operating Fund Activities -"asset"has been corrected
to "assets","chance"has been corrected to "change".
Exec.Supt.Greene advised that the recommendation for approval of the 2007-2008 Audited
Financial Statements appears in the Audit Committee report of 2008 November 18.Upon
approval,it will be posted to TVDSB website.Trustee Jaffe asked that Exec.Supt.Greene
consider removing the word "controlled" from the financial statements section pertaining to the
relationship between the Board and the Thames Valley Education Foundation.Exec.Supt.
Greene will take the matter under advisement.
15.REPORTS FROM THE ADMINISTRATION
a.BOUNDARY REVIEW MIDDLESEX ACCOMMODATION REVIEW COMMITTEE 2
Acting Exec.Supt.Wilkinson introduced a report that establishes the attendance areas for the
new schools inLucan and Thorndaleasaresultofthe closure of Lucan, Biddulph Central,Prince
Andrew,Plover Mills,and Leesboro Central Public Schools.
She noted that the Board, at its meeting of 2008 June 24,approved the following:
"That Biddulph Central Public School at 34297 Saintsbury Line, Lucan,be closed
and declared surplus;
That Lucan Public School at 270 Main Street,Lucan,be closed and declared
surplus;
That Prince Andrew Public School at 15237 Thirteen Mile Road,Denfield,be closed and
declared surplus;
That Plover Mills Public School at 17231 Plover Mills Road,Thorndale,be closed and
declared surplus;
That Leesboro Central Public School at 17406 Evelyn Drive,Thorndale,be closed and
declared surplus."
The Board also approved the following direction for the Senior Administration:
"That Senior Administration consult with the Prince Andrew Public School Council
in order to facilitate input on boundary alternatives for school designation,and the .
transition of pupils to the two new schools and Centennial Central Public School."
Following the approval of the recommendations,the Senior Administration consulted the Prince
Andrew Public School Council and it was agreed that a public meeting would be held to facilitate
input into a potential boundary for the former Prince Andrew Public School area.
The School Council, in preparation for the meeting,sent out a survey to the community asking
parents their choice of school based on the above motion and schools Identified,and to return
the completed survey to the School Council for tabulation.Maps were prepared for the
Community Meeting showing the family location and school of choice.
A Community Meeting was held 2008 September 29 at Prince Andrew Public School to receive
additional public input on boundaries for Prince Andrew Public School, a summary of the
suggestions received were provided.
2008 November 25...9
15.REPORTS FROM THE ADMINISTRATION -cont'd
a.BOUNDARY REVIEW MIDDLESEX ARC 2 -cont'd
The results of the Community Survey and the input received at the public meeting were reviewed.
The establishment of any boundary will result in some families not being Included in the school
attendance area of their first choice.Senior Administration has attempted to recommend
boundaries that would meet long-term accommodation patterns,would serve the three facilities,
and would meet the majority of the parent choices for school attendance.
Planning Officer G.Owens reviewed the following:Maps of Existing School Boundaries for
Middlesex 2 ARC;Parent School Selection from Community Survey;Boundary Areas (specific
divisions)for Prince Andrew Public School;Proposed School Boundaries for Middlesex 2 ARC;
and a summary of suggestions on boundary Options received at Community Meeting.
RECOMMENDATIONS:
1.That the attendance areas of Lucan and BIdduIph Central Public Schools be designated to
the new school In Lucan effective 2009 September 01.
2.That the attendance areas of Leesboro Central and Plover Mills Public Schools be
designated to the new school In Thorndale effective 2009 September 01.
3.That the attendance area of Prince Andrew Public School be designated as follows effective
2009 September 01:
•CENTENNIAL CENTRAL PUBLIC SCHOOL -the area bounded by the centre line of
Richmond Street (Highway 4) on the west,the north side of Eight Mile Road on the
south,both sides of Highbury Avenue on the east,and mid block between Twelve Mile
Road and Thirteen Mile Road on the north.
• NEW THORNDALE SCHOOL SITE -the area bounded by Prospect Hili on the east,the
north side of Eight Mile Road on the south,on the west to,but not including,the lots on
the east side of Highbury Avenue,and mid block between Twelve Mile Road and
Thirteen Mile Road on the north.
NEW LUCAN SCHOOL SITE -the area bounded by the mid block between Twelve Mile
Road and Thirteen Mile Road on the south.Prospect Hill on the east and continuing on
the east along the centre line of Elginfield Road and the boundary of Middlesex County
to the mid block between Granton Line and Stonehouse Line,and on the west the mid
point between Granton Line and Stonehouse Line,the centre line of Elginfield Road and
the centre line of Richmond Street (Highway 4) Including the community of Birr.
The Administration responded to questions posed by Trustees.Planning Officer Owens provided
the Full Time Equivalent (FTE)and On-the-Ground (OTG)Capacity for Lucan,Thorndale,
Centennial Central (dual track English and French immersion school).
Recommendations 1, 2,and 3,were adopted on motion of J.Bennet,seconded by S. Doub.
b.ANNUAL PUPIL ACCOMMODATION REPORT
Acting Exec.Supt.Wilkinson introduced the Annual Pupil Accommodation Report presented in
accordance with the Board's requirement that Administration annually provide a report on pupil
accommodation.The report provided a yearly view of changes In enrolment following the
October 31 count date,summarized and highlighted the effects of accommodation changes
accomplished through the capital planning process,and recommended next steps to address
ongoing pupil accommodation and programming issues.Members of the Capital Plan Co
ordinating Committee provided clarification as required.
2008 November 25...10
15.REPORTS FROM THE ADMINISTRATION -cont'd
b.ANNUAL PUPIL ACCOMMODATION REPORT -cont'd
Enrolment:
Enrolment in both the elementary and secondary panels peaked in the 1999-2000 school year.
Since then,the elementary Full Time Equivalent (FTE.)Enrolment has continued to decline.The
decline from the elementary peak enrolment has been 6,875.71 FTE or 12.85 percent.The
current year's decline from last year is 1,129.71 FTE or 2.37 percent.In terms of secondary FTE
enrolment,the major portionofthe elementary decline has yet to Impact the secondary schools.
The overall secondary decline has been 1,946.37 FTE or 6.88 percent.The system is projected
to continue to experience decline over the next number of years consistent with data previously
presented to the Board.
Available Space:
The Board continues to operate approximately two million square feet of empty space which
corresponds to approximately 14,400 empty pupil places,but is still experiencing lack of
accommodation in growth areas around the Board.The capital planning process has,to date,
addressed Prohibitive to Repair situations as well as Growth Areas and,as a result,the Board
has approved projects which are constructing approximately 380,000 additional square feet of
buildings.Simultaneously,the closure and consolidation of schools to date has reduced the
Board's building area by approximately 300,000 square feet.The net On-the-Ground Capacity
of the Board,through the Capital Plan process to date,has Increased the Board's OTG by 491.
This OTG increase can be attributed to growth issues,the Primary Class Size Initiative and the
recently announced Ministry decision to fund accommodations Innew schools forfull-dayjunior
and senior kindergarten (FD 4/5). It should also be noted that,through the capital planning
process,the Board will reduce its portable inventory at the affected sites by 73 portables which
equates to approximately 56,000 square feet and accommodation for approximately 1,700
students.
Funding:
Since the Board's foundation grant is generated on a per pupil basis,declining enrolment leads
tothe generation of less funding.The consolidation of schools will assist inthe reduction of costs
and the improvement of student programming,and will allow funds to be directed to other Board
programs and priorities.Funding for the capital planning process includes new schools,additions
and renovations,and will continue to be a challenge for the Board,although the Board's recently
approved recommendations to allow for the use of a portion of both surplus and operating cost
savings to help fund the Capital Plan will assist in this current shortfall.The Board will continue
to use School Renewal and Good Places to Learn grants where applicable and approved by the
Ministry,and will continue to request funding through all of the Ministry's capital funding Initiatives;
namely.Growth Schools,Prohibitive to Repair,and the newly introduced Other Capital Priorities
for proposed projects.
The Capital Plan Coordinating Committee must emphasize in this annual report the critical
importance of the Board prioritizingfinancial support for ongoing capital planning-driven projects
to complete the work of harmonization and providing equitable program opportunities for all
students across the Board.Ministryof Education expectations include the belief that boards must
share in the costs of ongoing enhancements based on the plan In addition to the Ministry
providing funds for eligible initiatives.
School Organization:
The Board's accommodation guidelines provided direct that,where feasible and desirable,the
JK-8 and 9-12 program delivery models be in place for elementary and secondary schools
respectively,and that the French Immersion model be single-track,grade SK-8.Recent changes
through the capital planning process have led to the reduction of anomalies from these models
in a significant number of schools as listed on the Capital Plan Update.
2008 November 25...11
'I
15.REPORTS FROM THE ADMINISTRATION -cont'd
b.ANNUAL PUPIL ACCOMMODATION REPORT -cont'd
FRENCH IMMERSION
Elementary
At present,French Immersion is based on the following models for London and Middlesex
County:
London
French Immersion is delivered to elementary pupils from SK to grade 8 at Huron Heights,
Jeanne Sauve,Kensal Park,Lord Roberts,Princess Anne,and Princess Elizabeth Public
Schools (currently SK,grade 1,and grade 7 extended).
Presently the grade 7 and 8 extended program is offered at Jeanne Sauve,Kensal Park,
Princess Anne,and Princess Elizabeth (grade 7 for 2008-09).
The Princess Elizabeth program opened in September 2007 as SK only and for September
2008, SK,grade one, and extended grade 7 and 8.Princess Elizabeth isthe onlydual track
school within the City of London.
Middlesex County
-French Immersion is currently delivered to elementary pupils from SK to grade 8 at two
schools:Colborne Street and Centennial Central.
Both schools are dual track.
Demand for the French Immersion program continues at a high rate,despite overall declining
enrolment,and additional space is required for the future.
Consistent with Board direction, an Administrative review of elementary French Immersion
boundaries has been undertaken.An initial mapping of a possible boundary scenario for
elementary French Immersion in the London and Middlesex areas was provided.The Senior
Administration would include this boundary option as a part of the overall public consultation
process into the French Immersion Report.The proposed boundaries would include one site in
Strathroy, and seven sites inthe Cityof London.
Secondary
Oxford County
On 2008 October 28,the Board made a decision to close Norwich District High School.Since
students from part ofthat area will be Inrevised catchment areas forCollege Avenue Secondary
School and Glendale DistrictHighSchool, Administration is able to recommend that Woodstock
Collegiate Institute should become the designated school for a secondary French Immersion
program for Oxford County French Immersion students.Administration is preparing a student
Interest survey to be administered to students of Tollgate Central French Immersion School to
determine how many would select such a program when they are preparing to enter Grade 9.The
survey results will assist in determining whether numbers justifythe establishment ofa secondary
French Immersion program In the area.
Program Enhancements/Excellence
Underpinning the capital planning process is the opportunity to enhance excellence in
programming for students through new initiatives and implementing Thames Valley District
School Board standards which continue to emphasize program harmonization.
To date, the Board has endorsed program enhancements which will have affected or soon will
affect approximately 18,200 students through the initiatives introduced inthe Capital Plan. The
Board has expanded instrumental music.Improved library resource centres and physical
education facilities,and introduced a dedicated general arts room inall elementary schools which
have been built or received additions and/or enhancements consistent the capital planning
process.
2008 November 25-12
15.REPORTS FROM THE ADMINISTRATION -cont'd
b.ANNUAL PUPIL ACCOMMODATION REPORT -cont'd
French Immersion -elementary -cont'd
The Board continues to upgrade science rooms,and continues to improve and expand the
technology facilities in the secondary schools.
Capital projects completed,under construction or planned atStrathroy District Collegiate institute,
Medway High School,Glendale High School,and College Ave.Secondary School have or will
improve and/or expand programs offered at these secondary schools.
School Renewal
The Board continues to invest significant capital into the renewal of our building components and
systems by using the annual School Renewal Grant,Energy Management Program,and Good
Places to Learn funding.Since 2005-06,the Board has invested approximately $79,000,000 into
our school infrastructures.Recent decisions by the Board to close a number of schools will allow
the Board to remove dollars of renewal and repair costs from our Inventory,and thus allow the
renewal program to be focused on our other schools.
Ministry Initiatives
The Capita] Plan process will continue to allow the Board increased opportunities to comply with
the Ontario Disabilities Act(ODA)and accommodate the increased space needed for the Primary
Class Size and FD4/5 initiative. Facilities to enhance daily quality physical activity programming
will also be constructed as well as expanding technology programs and facilities to allow the
opportunity for "Learning to 18."
REVIEW OF ACCOMMODATION REVIEW COMMITTEE fARC^RECOMMENDATIONS FOR
THE FUTURE
As part of Phase Two of the Accommodation Review process,the Board considered 11 ARC
studies and approved ARCs 11-15.
CEC Central -London
i) Bishop Townshend,Lome Avenue, St.George's Public Schools
ii) F.D.Roosevelt,Prince Charles,Sir Winston Churchill Public Schools
ill)School of Adult,Alternative &Continuing Education, Sir George Ross Secondary School,
Thames Secondary School
iv)Riverside,Westdale Public Schools
CEC Central -Middlesex
I)East Williams Memorial,McGillivray Central,Parkhill-West Williams Schools
II)Glencoe High School, Strathroy District Collegiate Institute,West Elgin Secondary School
CEC East
i)A.J.Baker,Thamesford,Zorra Highland Park Public Schools
ii)Beachville, Harris Heights,Princess Anne,Princess Elizabeth, VictoryMemorial, Westfield
Public Schools
ill)Hillcrest,D.M.Sutherland,Northdale,Springbank Public Schools
CEC South
i)Arthur Voaden Secondary School,Central Elgin Collegiate Institute,Parkside Collegiate
Institute
11)Balaclava Street,Edward Street,Locke's Public Schools
2008 November 25...13
15.REPORTS FROM THE ADMINISTRATION -cont'd
b.ANNUAL PUPIL ACCOMMODATION REPORT -cont'd
Five of those review^s are in deveiopment with their first meeting to be heid in 2009 January.
ARC #11:Thames,Ross Secondary Schools
ARC #12:Riverside,Westdale Public Schools
ARC #13:Beachville,Harris Heights,Princess Anne,Princess Elizabeth,Victory Memorial,
Westfield Public Schools
ARC #14:D. M.Sutherland,Hillcrest,Northdale,Springbank Public Schools
ARC #15:Balaclava Street,Edward Street,Locke's Public Schools
New Proposed ARCs:
From the outset,It has been clear from both Ministry of Education and Board perspectives that
the capital planning process isa fluid one, responding to needs as they emerge,develop and are
prioritized.The term which has been used is that the plan is a "rolling plan".For that reason,
Administration has identified, and is seeking Board support for CPAC referral,three additional
ARCs which would address priority issues for the Board and the schools and their students.The
three ARC as identified below with the required rationale for each are the subject of
Recommendation 2 of this report:
ARC #18:North Norwich,Norwich,Otterville Public Schools
Projected future pupil enrolment, available capacity, current facility condition,the elimination of
ten portable classrooms,and the limited dedicated program space at these three JK-8 schools
suggest that this review is warranted.Administration recommends that the ARC would consider
the closure of these three schools and consolidating their enrolment at the then-former Norwich
District High Schoolsite.Appropriate renovations would occur to accommodate the elementary
school program.
Given current project and ARC workload for staff and Trustees,no further ARCs are
recommended to begin inthe near future. Ofthe remainingsix approved ARCs,Administration
Is seeking permission to prioritize twoto begin before the remainingfour (see Recommendation
1).As time and resources permit, the remaining four will be considered.
ARC #19: Northdale Central, River Heights, South Dorchester,Westminster Central Public
Schools
Projected future pupil enrolment, available capacity,building condition and the possibility of
adhering more closelyto the Board's elementary JK-8 program deliverymodel at these schools
suggest that this review Is warranted.Administration recommends that the ARC would consider
the closure ofSouth Dorchester and Westminster Central PublicSchools,building a new JK-8
school in Belmont,consolidating the new catchment areas through boundary changes,and
reorganizing the delivery structure of NorthdaleCentral and RiverHeights PublicSchools.
ARC #20:Colborne Street,Southdale,ValleyviewPublic Schools
Projected future pupil enrolment,building condition, French Immersion growth and available
capacity at these twoJK-8 schools and one dual-track English JK-8 and SK-8 French Immersion
school suggest that this review is warranted.Administration recommends that the ARC would
consider closing Colborne Street and Valleyview PublicSchools, movingthe French Immersion
elementary program to Southdale PublicSchool as a single-track program with Southdale Public
School receiving appropriate renovation,and building a newschooltoserve the English program
in the current Colborne Street and Southdale catchment areas.The current Valleyview
catchment area would be consolidated through boundary changes.
2008 November 25...14
15.REPORTS FROM THE ADMINISTRATION -cont'd
b.ANNUAL PUPIL ACCOMMODATION REPORT -cont'd
RECOMMENDATIONS:
1.That Administration be authorized to proceed with the foiiowing Accommodation Review
Committees (ARCs),reviewed by the Capitai Pian Advisory Committee in 2007 December
and 2008 January,and approved by the board on 2008 February 12,prior to the next annual
accommodation report 2009 November,should conditions warrant:
ARC #16:F. D.Roosevelt,Prince Charles,Sir Winston Churchill Public Schools
ARC #17: A.J. Baker,Thamesford,Zorra Highland Park Public Schools
2.That the Board fon/vard the following list of recommended Accommodation Review
Committees (ARCs) to the Capital Planning Advisory Committee for its consideration and
opportunity for input to the Board:
ARC #18:North Norwich, Norwich,Otterville Public Schools
ARC #19:Northdale Central,River Heights,South Dorchester,Westminster Central Public
Schools
ARC #20:Colbome Street,Southdale,ValleyviewPublic Schools
3.That Administration be directed to Initiate public input on the draft accommodation plan for
French Immersion in the County of Middlesex and the Cityof London,and to report back to
the Board by 2009 April 30.
The Administration responded to questions posed by Trustees.Supt.J.Thorpe indicated that
this report contains the major steps to program harmonization and pupil accommodation across
the Districtwith a formal Input process to begin in the new year (2009 Jan.Feb.Mar.) He noted
that the efforts of Exec.Supt.Greene and Exec. Officer Bushell inthis accommodation process
have been recognized at the Provincial level.
Recommendation 1 was moved by G. Hart,seconded by F.Exiey.Trustee Hart commented on
the workload for himself and Trustee Stewart in view of the future priorities. He expressed the
importance of a clear and transparent process being communicated with communities,
specifically that ARC 17 will not be moving forward until 2009 November.Trustee Hart requested
that A.J.Baker P.S.(ARC 17)be postponed to 2009 November as part of a capital plan report.
The following amendment was moved byG. Hart,seconded byJ.Stewart carried.
That ARC 17 be removed and be silent until 2009 November.
A lengthy discussion was held related to keeping ARCs in sequential priority across the District
with the understanding that the Administration will bring any outstanding studies (e.g.,ARC 16)
forward prior to the next Annual Accommodation Report to the Board should condition warrant.
Recommendation 1,as amended,was withdrawn.Recommendation 2 was adopted on motion
of P.Jaffe seconded by J.Stewart.
Recommendation 3 was adopted on motionof J. Bennett,seconded byR.Tisdale.It was noted
that more detailed maps and administrative recommendations will be provided for the meeting
of 2009 April30.Trustee Hart requested that the Chairs'Committee look at timelines for all the
processes to ensure that the public has an opportunity for Input regarding French Immersion
boundaries.Acting Exec. Supt. Wilkinson referred to the publicinput process and its expected
outcomes.
2008 November 25...15
15.REPORTS FROM THE ADMINISTRATION -cont'd
b.ANNUAL PUPIL ACCOMMODATION REPORT -cont'd
The following motion was moved by R.TIsdale,seconded by T.Grant and carried.Trustee
Bennett was absent during the vote.
That the Board defer review ofsix outstanding Accommodation Review Committees from the
2008 June 10 Board meeting until receipt of the recommendations from the 2008-2009
Capital Planning Advisory Committee meeting.
The following motion was moved by F.Exiey,seconded byand carried.
That Scott Street Public School be added to the Accommodation Review Committee 15.
A motion to sit past 11:00 p.m. to no later than 11:30 p.m.was moved byJ.Stewart,seconded by F. Exiey
and carried.
c.SHORT-TERM FINANCING FOR BALANCE OF STAGE 2 AND STAGE 3 OF GOOD PLACES
TO LEARN
Exec.Supt.B.Greene introduced a report seeking approval to secure short-term financing of up
to $33 075 733 forthe balance ofthe TVDSB Stage 2 Allocationand allof the Stage 3 Allocation
of Good Places to Learn about approval for the financing.K.Meeson explained the short-term
financing for Stage 2 and Stage 3 of Good Places to Learn.
On 2005 February 18,the Ministryof Education announced the "Good Places to Learn:Renewing
Ontario's Schools"initiative, in which the government has committed $4 billion for Capital
improvements for Ontario's schools.This amount will be allocated to boards infour stages.To
date,the Ministry has announced funding less than three of the stages and TVDSB's allocations
are outlined in the table below.
The Ministryof Education sought proposals from financial Institutions to finance these projects
on a short-term basis.On 2005 August 30,the Ministry issued 2005:B7 advising boards that the
National Bank of Canada's financing rate was the most favourable.
The Ministry has approved the periodic transition ofthis short-term financing for boards to a long-
term financing arrangement with the Ontario Financing Authority. To date,two issues have taken
place.
Atits 2006 October 24 meeting, the Board passed Bylaw#6 authorizing a loan from the Ontario
Financing Authorityinthe principal amount of $24,111,892 pursuant to a loan agreement under
Section 12 of Ontario Regulation 466/97.
Atits2008 February 12 meeting, the Board passed Bylaw#7 authorizing a loan fromthe Ontario
Financing Authority in the principal amount of $32,857,209,which included $25,486,007 for Good
Places to Learn,pursuant to a loan agreement under Section 12 of Ontario Regulation 466/97.
(The balance,$7,371,202 was transitioned for Primary Class Size Reduction Capital)
Summary of Good Places to Learn Allocations
Stage 1 Allocation $41,210,971
Stage 2 Allocation 23,246,092
Stage 3 Allocation 18.216.569
$82,673,632
Permanently Financed Through Provincial Debentures (49.597.899)
2008 November 25...16
15.REPORTS FROM THE ADMINISTRATION -cont'd
c.SHORT-TERM FINANCING FOR BALANCE OF STAGE 2 AND STAGE 3 OF GOOD PLACES
TO LEARN-cont'd
Remaining AiiocationRequiring Sliort-Term Financing $33.075.733
Wiiere a board documents it has entered into a sliort-term financing arrangement,based on the
National Bank of Canada rate,the actual Interest costs will be recognized by the Ministry of
Education forfunding.Reimbursementwill be at the three-month Bankers Acceptance rate plus
.20%.Currently this rate is 2.74%.
RECOMMENDATION;
That the Board enter into a short-term credit facilitywith the National Bank of Canada for up to
$33,075,733,the remaining amount of the Good Places to Learn -Stage 2 Allocation and all of
the Stage 3 Allocation.
The recommendation was adopted on motion of J.Stewart,seconded by G. Hart.Trustee Exiey
was absent for the vote.
d.MONTHLY FINANCIAL REPORTING
The month-end financial report as at 2008 October 31 was presented.The update included the
year-to-date activity,the summary of revenues,expenditures by expenditure type,expenditures
by area,and expenditure type. Exec.Supt Greene advised that the revised estimates are to
be submitted in 2008 December under the timelines and will be brought to the Board in 2009
January.Manager Meeson advised that the Transfers to and from Reserves (e.g.,school
balances,etc.)will be reflected in the end of November reports.
e.DEPARTMENTAL UPDATES
Program Services
-The Special Education School and Community Services update included hiringof Dr. Barrie
Evans as Coordinator,Psychological Services,effective January 2009.Dr.Evans previously
served as Executive Director of Madame Vanier Children's Services.Dr.Evans replaces Dr.
Tom Boniferro who retired in June.As well,Shelley Markland assumed the position of
Coordinator of Counselling and Social Work Services effective 2008 November.Ms.
Markland was the former Executive Director of Wellspring London and Region;
The Student Support Leadership initiative is a joint venture of the Ministryof Education and
the Ministry of Children and Youth Services.Both local school boards,a number of
community agencies and representatives from employee unions working together are
formulating a plan to better support children's mental health needs.Funding has been
provided to develop a partnership plan and support a 2009 January conference for related
stakeholders;
This fall the Ontario Psychological Association Student Assessment Project funded a full day
of professional development for all Learning Support Teachers.Topics covered included:
Differentiated Instruction,lEP updates.Special Equipment Allocations (SEA)process
revisions.Members of the CPA Committee attended the OPA conference in Toronto on
2008 October 14 to share best practices related to student assessment;
Part of this Council of Ontario Directors of Education (CODE)project funding included the
purchase of 36 SmartBoards for Special Education classrooms.Program Services
department has completed a DVD demonstrating students using SmartBoards to improve
their learning invarious classroom settings.This DVD will be shown as TVDSB's finalproject
at the(CODE)Symposium in November.It is also anticipated that the revised document
Learning forAll K-12 will be released in the new year;
2008 November 25...17
15.REPORTS FROM THE ADMINISTRATION -cont'd
e.DEPARTMENTAL UPDATES -Program Services -cont'd
J.Johnston,Learning Supervisor,explained that in September Program Services staff
established a team of ten Itinerant educational assistants to support students and schools
for short term periods of one to four weeks.Principals may apply to have one of these EA's
in a school for the purpose of easing the transition for a student coming out of a treatment
placement,registering from another board,a short-term medical condition,etc.;
The Mental Health Committee has contracted Dr. Linda Baker to review Steps for Success
transition classes and the mental health services within TVDSB.It is anticipated that this
report will be completed by 2009 March with recommendations for the Committee to
consider.Board funding has been received for several projects to support increased student
mental health needs throughout the District;
Four new Parenting and Family Literacy Centres are up and running with good attendance
from children and their parents and great support from the school community.Participating
schools are:D.M.Sutherland,Haling,Locke's,and McGregor P.S.These centres are funded
bya targeted Ministry grant Learning Supervisor,R.Salazer,School &Community Services,
has been seconded to facilitate the successful start to this project.Children up to six years
of age and their parents or caregivers attend together with the purpose of increasing
children's learning and building confidence in parenting skills. Key goals include;Increasing
parents'knowledge,involvement,and comfort level with schools,helping children transition
more easily to junior kindergarten,early Identification of children with special needs,and
supporting a family literacy program that develops early literacy and numeracy skills to
prepare for school.Trustees were asked to watch for news about the Grand Opening.
Rosine Salazer has extended an invitation for Trustees to come to visit programs;
Again this year,TVDSB has received $150 000 to train staff on Applied Behavioural Analysis
(ABA)strategies for students with autism spectrum disorders.Classroom teachers,learning
support teachers,educational assistants,and support staff will receive training on specific
methods to use when working with these students.In partnership with Thames Valley
Children's Centre ASD School Support Team the Board will be offering a variety of formats
for this training;
-The No Child Without program provides medic alert bracelets to children up to the age of 14
free of charge.At the present time TVDSB has 54 participating elementary schools.TVDSB
was one of the first school boards in Canada to participate and recently received notice that
No Child Without wishes to offer Thames Valley the opportunity to have this program in all
schools.An inservice will be provided to principals of these remaining schools regarding
implementation in late winter with a media announcement to be made at that time;
Business Services
Exec.Officer Bushell provided a Facility Services Projects and Maintenance update that
included the Capital Projects at:Medway High School Addition and Renovation;Southwest
St.Thomas Elementary School;Princess Anne French Immersion P.S.Addition and
Renovation;New Elementary School in Thorndale,Lucan and Drumbo;Homedale P.S.
Addition and Renovation;Initial Design Committees to commence immediately for the
following projects:New Elementary School -Stoney Creek;Northridge Public School -
Addition;A.E.Duffield Public School -Addition:Caradoc Central Public School -Addition;
College Avenue Secondary School - Addition and Glendale High School - Addition;
Financial Services reported that Deloitte &Touche has completed their audit of the 2007-08
results.The audited financial statements were presented to the Audit Committee on 2008
November 18;
Financial Services has completed the required transfers from reserves resulting from the
2008 November 04 Audit Committee approvals subsequently approved by the Board on 2008
November 11;
2008 November 25...18
15.REPORTS FROM THE ADMINISTRATION -cont'd
Business Services -cont'd
Financial Services staff provided several in-service training sessions to various groups within
Thames Valley during 2008 October;
- Financial Services iscurrentlytesting a new release of BASinconjunction with other affected
departments.The conversion is required as the current version is no longer supported by
the vendor. Alongwiththis conversion,staff is testing and implementing software to track
and report tangible capital assets as required for 2008-09;
Financial Services staff involved in international student admissions has been meeting and
working as a resource with Program Services,Secondary ESL Department Heads and the
Assessor for the new ESUELD -Reception,Orientation and Assessment Centre.
Financial Services staff involved in international student admissions has been meeting and
working as a resource with Program Services,Secondary ESL Department Heads and the
Assessor for the new ESUELD -Reception,Orientation and Assessment Centre;
Significant review of the water flushing process is continuing in an effort to reduce overall
flush times or streamline the process utilizingbuilding automation and adjusted occupancy
times.Appropriate shift changes have been made and normal occupancies have been
confirmed on all sites to ensure the Board is compliant with the Ontario Regulations;
-The evaluation process is complete for the selection of custodial supplies and services.The
RFP results will be presented to Board in early December.Planning is undenway regarding
appropriate training and awareness for employees and occupants to support the transition
to a green cleaning environment;
-The process is beginning for upcoming tender requests for Custodial/Maintenance
Equipment,Carpet Cleaning Sen/ices,and Waste/Recycling Services;
- A template is currently being developed to establish a protocol for the purpose of conducting
waste audits and waste reduction work plans for our schools as required under Ontario Reg.
102/94;Manager Neville commented about the costs associated with water flushing at
schools amounts to $250 000 to $300 000 a year as well as custodial costs.
Fall Arrest and equipment Lock Out training for custodial staff is being organized for selected
sites on the December 05 P.A Day and over the Christmas holidays;
Support Services update included:Southwestern Ontario Student Transportation Services
("STS")is pleased to introduce its new website,www.mvbigvellowbus.ca.The site became
available on-line on November 6 and Is a great resource site for schools and parents alike.
Many of the most common transportation questions are answered in a "frequently asked
question"section and there are downloadable brochures to provide more Information for
families. This is the premiere site for school bus delay and cancellation information.With
winter weather rapidly approaching,go online and bookmark www.mvbigvellowbus.ca today!
Director's Services
-The Director attended a professional development session held at Locke's Public School.
The facilitator was Dr.Jean Hewittexamining Balanced Literacy Initiatives.
-The following meetings/events were attended byDirectorof Education Bill Tucker:Program
Services Special Education Learning Coordinators Meeting; MPP Meeting; Ontario Budget
Discussion Session;CODE Special Education Funding Meeting;Trustee and Supervisory
Officer Budget Prioritization Meeting; Ministry of Education Round Table Discussion -
Perceptions of Regional Ministry of Education Office',CODE New Director's Mentoring
Session;CODE Meeting; Home and School Executive Meeting;Student Transportation
Services Open House.
2008 November 25...19
15.REPORTS FROM THE ADMINISTRATION -cont'd
Director's Services -cont'd
Director Tucker brought greetings and/or presented at the following events and meetings:A
Weel<in the Life of the Valley Launch;Take Our Kids to Work Launch;Council for
Exceptional Children President's Dinner;Education Centre Service Recognition Celebration
and 25 Year Service Recognition Celebration.
Manager Kate Young and the Director met with representatives from Telus to discuss a
possible joint fundraising initiative to support the Diabetes Research Foundation;
-The Director met with MPP Deb Matthews to discuss antipoverty initiatives and future
partnerships to enhance opportunities for our students and community;
Trustee Jaffe,Kate Young and the Director met with City of London representatives and a
representative from the London Inter-Community Health Centre to discuss possible
partnerships with Lome Avenue Public School;
-The annual Remembrance Day Service at the Education Centre was held on Tuesday,
November 11.Staff,trustees and visitors to the Education Centre attended.The continued
participation of Education Centre and system staff,the Lester B.Pearson Singers,and Piper
Donald Sanderson at this meaningful service Is appreciated;
Corporate Services Is pleased to announce the hiring of Laurie Schroeder to the position of
Records Information Management Officer. Laurie comes to Thames Valley from the
Waterloo Region DSB where she was Manager of Corporate Services.She will be
responsible for implementing the Board's Records Information Management 5-year plan
approved by the Board in 2007 including the purging and Imaging of OSRs for long-term
retention and establishing the Board's archival program to address the records resulting from
school closures;
The establishment of this centralized program will enable schools to refer any requests for
transcripts and certified copies of diplomas to the Records Centre for processing.The
Centre will be located at the Wheable Centre for Adult Learning;
November is recognition month across the system.The department co-ordinated the Staff
Service Recognition program which recognizes permanent staff who have achieved five
years or a multiple of five years of service to Thames Valley, or its predecessor boards;
Board pins-bronze,silverand gold, denoting the years of service were forwardedto schools
and work sites of more than 1500 pins have been presented to staff who achieved a five-year
Increment in 2008.More than 400 pins were presented to staff at the Education Centre.We
were particularly pleased to present a 45-year pinto an Education Centre staff member;
The Supervisor -Corporate Services recently presented at the Staff Development Leadership
Session on the topic "Welcome to the Education Centre". PrivacyInformation sessions were
also presented to the NewAdministrators, at the Secretarial PD Dayand at the Elementary
Secretarial course on the topic "Balancing the Public's Right to Know with the Individual's
Right to Privacy";
Corporate Services department was pleased to co-ordinate the United Way campaign at the
Education Centre for the ninth year.Representatives from each of the departments within
the Centre planned a variety of activities which ran from October 2 to November 3. More
than $5400 was raised at the Education Centre In addition to payroll deductions.The
campaign Included a variety of raffles, the annual Soup Kitchen,Casual Days, a pie sale and
a draw for 15 reserved parking spaces for those who donated through payroll deductions;
2008 November 25...20
/
15.REPORTS FROM THE ADMINISTRATION -cont'd
Director's Services -cont'd
Public Affairs and Community Relations has had an extremely busy month with dozens of
requests from local media to cover interesting stories throughout Thames Valley.The launch
ofthe lO''^anniversary commemorative book "A Weekinthe Life ofthe Valle/was a great
success with front page coverage in The London Free Press;
-The official construction launch of the new Southwest St.Thomas Public School on 2008
November 13 was an exciting day with future students from three area schools invited on
stage by Trustees F.Exiey and T.Grant.A banner was raised that said "Class of 2016"and
each grade one student received a certificate of thanks with a picture of their new schoo!;
The Sea of Pink anti bullying campaign was very well received with hundreds of Thames
Valley students and staff wearing pink T-shirts that said "Be a Someone"and "Take a Stand."
Still with the Safe Schools theme,the Students Against Violence Everywhere (SAVE)
conference brought together approximately 300 grade 7 and 8 student leaders and teachers
to the Education Centre.Students had the opportunity to work together with local police
services to learn how to prevent violence.A News covered the conference and videotaped
a presentation by their own weather personality Melissa Schenk who talked about "Being a
Someone."
The true story of a young London woman who was the victim of dating violence is the basis
of a DVD called "Good Intentions".Media have shown keen Interest in airing parts of the
video and learning more about this movie produced by the TVDSB aimed at engaging high
school students on violence-related issues.As part of the film,secondary school students
from TVDSB were interviewed and asked questions related to dating;
- Sir Wilfrid Laurier Secondary School's video "Scream and Shout was one of the finalists and
the only Canadian entry in an internationa!online technology contest.The big prize is a
$25,000 classroom technology makeover.A number of media organizations were interested
in this story:
-The decision to close Norwich District High School,Brick Street Public School and Manor &
Highland Park Public School also received media attention,as did the near drowning of a
Forest City student at the White Oaks Pool.His buddy,Dylan Moore,pulled him from the
pool,saving his life.
- And to cap off the month,19 Thames Valley Schools were honoured with the EcoSchools
Ontario certification for excellent programs that deal with waste minimization,energy
conservation,school ground greening,and ecological literacy.
Community Use of Facilities had their first Centralization Committee meeting in November.
Many issues were raised such as seasonable application cut off dates,custodial impacts,
security concerns,and damages to facilities.The committee Isworking on addressing these
concerns and establishing common practices.
A new request for use offacilities application will be available to the public and posted on the
website by mid December.As at October 31, Community Use of Facilities has applied
$503,730 of the Ministry funding to subsidize not-for-profitcommunity groups.
- Avery special thanks to everyone who has purchased a copy of the TVDSB 10th Anniversary
commemorative book.The response to "A Weel<in the Lifeof the Valley"has been very
positive across the District with a view to distributing many more books over the next few
weeks (just in time for the Holiday season);
Public Affairs will continue to promote this special publication to school communities.For
more information,please visit www.tvdsb.on.ca.
2008 November 25...21
15.REPORTS FROM THE ADMINISTRATION -cont'd
Director's Services -cont'd
The Thames ValleyEducation Foundation (TVEF)is delightedwiththe response to its call for
grant applications to the Learning Enhancement Fund.The Foundation's Grants Committee
will be reviewing the more than 50 submissions received from schools across the District.
Final approval will be given by TVEF's Board of Directors on December 10 and grant
recipients will be announced in 2009 January.
Human Resource Services
Retiree benefitplans are upforrenewal in2009 January.MR staffwill be advisingallretirees
of the new rates and assisting them with their choices;
Disability Management is currently working with approximately 67 staff members in their
return to work programs as a result of non-occupational and occupational illnesses and
injuries:
- An Elementary teacher's recruitment analysis was provided. There are plans to visit the
following Faculties of Education to participate in Job Fairs: Althouse (2009 January),
Windsor,Nipissing and Ottawa;
There are 1,656 elementary occasional teachers with379 retirees. There are 186 Long-term
Occasional Teachers with 9 retirees;
- Currentlythere are 873 secondary occasional teachers on the listofwhichabout 22%(192)
are retirees.Presently,there are 226 LTO assignments with retirees filling 13 of those
assignments.
Staff Development update included:NTIP -The Effective New Teacher Part II -
Communicating with Parents and Reporting;NTIP-Fall Mentor/New Teacher Observation
Debrief; NTIP-The Effective New Teacher Part III - Instructional Strategies that Engage the
Brain byDr.Marcia Tate; NTIPCollaborative Strategies Sessions;Leadership:The TVDSB
Picture;Leadership:"Becoming a Principal"Awareness Session;Leadership:Building
Professional Learning Communities;Leadership initiativesincluded: Facilitating Effectively
for Presenters;Exploring the Responsibilities;Leading through Staff Development;
Administrator In Training; 7 Habits of Highly Effective People;The Winter Professional
Reading Program;Masters of Education Partnership Programs with Universityof Western
Ontario Facultyof Education, OPC and Charles Sturt University;Living and Leading Change
and Leading for Results.
Operations Services
Five new Accommodation Review Committees are being initiated in accordance with Board
approval which was received 2008 February 12.Committee organization is underway with
the first public meetings to be held in 2008 January;
Numerous Design Committees and Transition Committees are being developed In order to
address new school construction and consolidations resulting from decisions made by
Trustees following accommodation reviews;
School Improvement instructional Intelligence initiatives Included a meeting held on 2008
November 20 with Thames Valley teaching staff and Dr.Barrle Bennett to begin their work
on action research.Within this group were 10 members who will take part in Tri-Board
teacher inquiry with York and Peel,while the other Thames Valley educators will conduct
their inquiry with local teaching staff.Through their work,teachers will be discovering the
effectiveness of instructional methods in meeting the learning needs of theirstudents.Future
dates for this work are November 26,December 16,February 26 and April 7;
2008 November 25...22
15.REPORTS FROM THE ADMINISTRATION -cont'd
Operations Services - cont'd
- The third offour regional instructional Intelligence symposiawas heldat ParksideCollegiate
Institute on 2008 November 24.Details of the day will be available in the next department
update report;
- Applications are currently being accepted for the Primary, Part 1 additional qualification
course withan instructional intelligencefocus. The course,which begins in2009 January will
be taught by a Thames Valley administrator with a Master of Education in Curriculum,
Teaching and Learning, Instructional Intelligence concentration;
-Safe Schools initiativesincluded:SAVE (Students AgainstViolence Everywhere)Conference
on 2008 November 6 and 10.An exciting day where students had the opportunity to meet
student leaders from other schools to work toward the common goal of preventing violence.
Reaction", a play addressing social bullying and inappropriate use of technology, was
performed bydrama students from Saunders SS;Guest speaker,Melissa Schenk and her
"Spread theSunshine"program encouraged students tomaximizetheirpotentialbychoosing
character over bullying.Students from more than 135 elementary and secondary schools
kicked offthe National Bullying Awareness Week on 2008 November 17 witha "Sea of Pink"
campaign;"Good Intentions"Film Launch on 2008 November 25; The Fourth R -Grade 9
Health&Physical Education;On 2008 November 10,Safe Schools helda "sharing session"
for educators who have been trained and using TRIBES inthe classroom sharing sessions
will be planned for the new year;
Research and Assessment staff undertook/completed the following major project
components during late 2008 October and early November:
attended the EQAO Provincial conference;
-completed 07/08 suspension/expulsion report;
updated U-Turn statistics with fall 2008 data;
continuation of STEPS evaluation (development of survey tools &process maps);
continuation of Targeted Interventions evaluation framework and plan;
- draftedsurveytooland supportingdocumentation forevaluation ofSchool Improvement
Planning process;
-attended MISA London Region PNC Roundtable with student success leaders,school
effectiveness lead;
-STEPS -Continue to refine evaluation framework and process mapping with itinerant
and class subcommittees;
- Phonological Awareness -Produce school reports for principals;
Skopus - Finalizeupload spring 2008 data sets,check for data inconsistencies,attended
provincial committee meeting;
Numeracy Coaching -Assisted in facilitation of meeting with school staff to review
findings;
- OLSAT-Prepare materials for second set of schools.Prepare school report forthe first
set of schools;
Prepared School Based Assessments reports for schools as required;
- Analyzed Grade 8 Math Assessment field test results and review with Learning
Supervisor and coordinators;
prepared material for ARC reviews;
-Commenced 2008 October OnSIS school submissions;
Ongoing management of board and school OnSiS submission activities;
-Analyzed the attendance patterns of self-identified Aboriginal students;
Reviewed the recording and the reporting of SALEP students;
-Assisted school administrators in the interpretation of Ministry regulations;
Prepared and presented OnSIS overview and its implications at the New Administration
Meeting;
Evaluated the multidimensional data needs and specifications of HR educator data;
2008 November 25...23
15.REPORTS FROM THE ADMINISTRATION -cont'd
Operations Services -cont'd
Facilitated interdepartmental roundtable discussions to develop a process to address HR
data needs;
Evaluate a process to introduce the use of Heat to manage Districtwide OnSlS support;
Participated in a Ministry regional conference re MISA needs of Con-Ed data and Night
School data;
Participated in the weekly Ministry teleconference;
Coordinated workaround to update Student lEP and IPRC records for previously lED'd
and IPRC'd students;
Investigated and reported on course offering and credit opportunity statistics to support
ARC activities;
-Analyzed and projected the secondary regular classroom staffing level for meeting
Ministry requirements;
-Produced and supplied reports to Elementary and Secondary Teacher unions to support
staffing processes;
Supported in the preparation of revised Board estimates.
16.REPORTS OF COMMITTEES
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE 2008 November 4
12:17-3:00 p.m.
Members
J.Bennett,Trustee,Acting Chair
T.Grant,Trustee
R.TIsdale,Trustee
M.Barbeau,VOICE for Hearing-Impaired Children
S.Cassell,The Learning Disabilities Assoc.Of Ontario-London Region
D.Ensing,Assoc.for Bright Children
J. Gritzan,Thames Valley Children's Centre
B. Harvey,Epilepsy Support Centre
B.Hoffman,Autism Ontario London
A.Loebus,London Down Syndrome
B. Montminy,Madame Vanier Children's Services,
A.Morse,Easter Seal Society
S.Wilson,Community Living Education Committee
Community Visitor; D. Smith
Administration and Others
S.Hughes,Superintendent of Education,Special Education
J.Johnston,Learning Supervisor,Special Education
P.Cook,Elementary Principal
J. Van Bommel,Secondary Principal
Regrets:D. Almost, Ontario Assoc.For Families of Children with Communication
Disorders
Elizabeth Karry,Children's Aid Society of London &Middlesex
Absent:
M.Masters IntegrationActionfor InclusionLondonChapter, G. McGahey, Chippewa of
the Thames First Nation Board of Education
2008 November 2S...24
16.REPORTS OF COWIMITTEES -cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
1.CALL TO ORDER
The meeting was called to order at 12:17 p.m. in the Elgin Room at the Education Centre.
J.Bennett,Trustee,served as Acting Chair.
2. CONFIRMATION OF AGENDA -The agenda was confirmed as printed.
3.CONFLICTS OF INTEREST -There were no conflicts of interest declared.
4.REPORT OF MEETING FROM OCTOBER 6,2008
The report of the October 6,2008,meeting was approved as distributed.
5.BUSINESS ARISING FROM THE REPORT OF OCTOBER 6,2008
a.Special Olympics
A.Loebus inquired about the process to look at some changes for the Special Olympics
next year.J.Johnston stated that D.Gosset is investigating how to have more students
participate.He stated that some parents have offered to drive students to the Special
Olympics and stay for the day if the Board is willing to designate one or two staff as
supervisors.D.Gosset will attend a future meeting.
b.Budget
Supt.Hughes advised that Executive Superintendent B.Greene and K.Meeson,
Manager,Financial Services,were not able to attend the meeting as planned but will be
at the December 2,2008 meeting to discuss and review the Budget questions put forth
by the Committee.The following additional questions were presented for discussion by
Exec.Supt.Greene and Manager Meeson at the December meeting:
•the breakdown information of the specifics of the approved Special Education
Budget for 2008 /09;
How did the 2007/08 Special Education Budget year end?
What were the final numbers/outcome for the Special Education budget?
a comparison of the budget to the actuals for the 2007/08 year.
c.Special Education Goals
J.Johnston distributed a sheet with the 2008/09 SEAC Action Items for the committee
to review and discuss.The committee split into small groups to review and prioritize the
three items and to brainstorm potential action plans for each item. Ms.Johnston,Supt.
Hughes and A.Morse will meet before the next SEAC meeting to review the committee's
priorities and action plans and bring this Information to the December 2,2008,meeting
for approval.
6.DEAF AND HARD OF HEARING IMPLEMENTATION COMMITTEE REPORT
J.Johnston noted that the Deaf and Hard of Hearing Implementation Committee has met
once and is scheduled to meet again this month.K.Bushell,Executive Officer, Facilities;and
G.Owens,Planning Officer, informed the department that the Deaf and Hard of Hearing
proposal could be for a new school site or renovation inan existing site.Following revision,
the proposal will be referred to Operations Council.
J.Johnston advised that she met with several preschool providers (Tyke Talk, VOICE) last
week as wellas Speech and Language Coordinatorto discuss the possibility ofhaving spots
In preschool locations to provide support to children before they enter Early Years classes.
2008 November 25...25
16.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
7.STEPS REVIEW COMMITTEE REPORT
J.Johnston advised that the STEPS Review Committee is meeting and focussing on both
the STEPS Itinerant Program and the every-other-day ciassroom program.She distributed
a draft list of questions to be used as a survey tool.She also distributed a handout of the
STEPS Itinerant Process Flow chart and the classroom process flow chart.
8.CODE FINAL PROJECT DVD VIEWING
J.Johnston showed the Thames Valley DVDhighlighting the purchase of 36 SmartBoards
for Special Education classrooms funded through the CODE project.
9.COMMITTEE UPDATES
Menta!IHealth and Wellness
Supt.Hughes distributed a handout outlininga proposal for $200,000.00 for Mental Health
and Wellness initiatives to be submitted for Board approval.
10.CORRESPONDENCE
Correspondence from the Durham District School Board, B. Finlay, Director Special
Education Policy and Programs Branch,were distributed to members.
11.FORUM:ASSOCIATION UPDATES
B.Montminy,Vanier Children's Services,stated that the Early Intervention Program Isgoing
to be cut this year and that there is no other mechanism in place to address the children's
needs as they have severe mental health issues.Vanier may once again be calling on
SEAC's assistance and support with respect to saving this program.
12.ADJOURNMENT
The meeting adjourned at 3:00 p.m.
RECOMMENDATIONS:none
b.REPORT OF THE AUDIT COMMITTEE
J.BENNETT,
Acting Chair
2008 November 18
3:00 p.m.-4:30 p.m.
MEMBERS PRESENT ADMINISTRATION AND OTHERS
T.Grant R.Tisdale B.Greene S.Christie
J.Stewart (Chair) R.Robertson K.Meeson B.Hester
P.Hears D.Gurnham
Regrets:T.Van Pinxteren S.Lentz
Trustee Visitor: F.Exiey
Community Visitor: K.Aranha
1.APPROVAL OF AGENDA
The agenda was approved by motion.
2.CONFLICTS OF INTEREST -none declared
2008 November 25...26
16.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE AUDIT COMMITTEE -cont'd
3.2007-2008 AUDITED FINANCIAL STATEMENTS -DELOITTE
Auditor D.Gurnham walked committee members through the Deloitte presentation reporting
out on the Initial plan. Auditor S. Lentz described reporting responsibilities,materiality and
auditor independence confirmation.She noted that management Is responsible for
maintaining a cost effective Internalcontrol environment,maintaining compliance withpublic
sector accounting standards and the preparation of the financial statements and providing
appropriate management representations.
Ms. Lentz advised that the audit assesses risk that the financial statements may contain
material errors.They examine,on a test basis,evidence supporting the amounts and
disclosures In the financial statements,assess the accounting principles used and their
application and assess the significant estimates made by management.She described areas
of emphasis In the audit and noted that no additional areas of risk were Identified and all test
results were satisfactory.
D.Gurnham referred to the Management Report In the financial statements and advised that
the statements are the responsibility of Board management and have been prepared In
compliance with legislation.Board management maintains a system of internal controls
designed to provide reasonable assurance that assets are safeguarded,transactions are
properly authorized and recorded in compliance with legislative and regulatory requirements.
These systems are monitored and evaluated by management.
Questions were raised regarding the qualification In the audit opinion.It was explained that
this Isa standard qualification based on the difficulty in obtaining satisfactory audit verification
of the completeness of revenues collected through the school-based funds. This qualification
Is standard In the audit opinion of the majority of school boards and was agreed to by the
Ministry of Education.Committee member R.Robertson indicated that the financial
statements for the Waterloo District School Board and one other were not qualified and
questioned the variance.This Issue will be addressed at a future meeting.
Materiality Is calculated based on professional judgement which Involves an assessment of
quantitative and qualitative considerations.Materialityfor the 2008 audit Is $13,283,000.All
significant adjustments as well as unadjusted amounts that exceeded $265,000 are required
to be communicated to the Audit Committee.Auditor Gurnham indicated that there are no
amounts to be reported.
Mr.Gurnham spoke to the compilation of the Auditors'report. He highlighted various areas
of the status of the audit,scope and related representations noting:
-the audit was conducted In accordance with Canadian Generally Accepted Auditing
Standards and the firm's standards;
evidence supporting the amounts and disclosures In the financial statement were
examined on a test basis;
the accounting principles used were assessed and significant estimates made by
management reviewed;
- the overall financial statement presentation Is In conformity with local government
accounting standards established by PSAB were evaluated.
2008 November 25...27
16.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE AUDIT COMMITTEE -cont'd
3.2007-2008 AUDITED FINANCIAL STATEMENTS -DELOITTE -cont'd
Mr.Gumham reviewed matters to be communicated to the Audit Committee highlighting the
following areas:
no slgnlflcanttransactlonslnconslstentwlth the ordinarycourseofbuslness and including
fraud or possible fraud were noted;
no misstatements,including unadjusted and audit differences and/or significant errors
were discovered in the audit which have not been corrected;
no disagreements with management were noted;
there were no actions that, If they became public, might cause embarrassment to the
Board.
Exec.Supt.B.Greene presented the 2007-2008 audited financial statements.He extended
appreciation to Finance staff for the work required to develop the statements.The reports
will be taken to the November 25 Board meeting for approval following which they will be
forwarded to the Ministryof Education.
Manager K.Meeson spoke to the consolidated financial statements and their preparation
Includingthe capital fund operating fund, the Thames Valley Education Foundation,deferred
revenue,retirement and other employee future benefits,reserve funds,
Government transfers,and tangible capital assets.Ms.Meeson described the reporting
requirements forthe tangible capital assets notinga closing balance of $367,761,000 at2008
March 31.She responded to members'questions.
Mr.Robertson explained the term "discounting"where future amounts to be paid are
calculated In current dollars using a discount rate. He advised that the higher the Interest
rate used,the smaller the current dollar obligation to the Board becomes.This assumption
is critical to the numbers used.The note 6 ili)willbe adjusted to reflect the more correct term
of discount rate rather than Interest rate.
The use of the term "retirement benefits"was questioned rather than "retirement gratuities"
In Note 6.Manager Meeson indicated that retirement benefits are a combination of the
gratuities and benefits whichIncludethe value ofany post retirement benefits.It was noted
that the MOE prescribes the terms to be used.
Ms.Meeson described the net long-term liabilitiesnoting they are fully funded, the amount
of reserve funds and amounts to be recovered infuture years,debt charges,capital loans
and leases Interest and expenditure by object, the schedule of operating fund activities,
capital fund activities and school fund activities.It was noted that the Thames Valley
Education Foundation is reported In the operating fund. D.Gurnham noted that itwould be
possible to present the results of the Thames Valley Education Foundation as a separate
supportingschedule.It was agreed that Itwill be presented separately In future.
2008 November 2S...28
16.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE AUDIT COMMITTEE -cont'd
3.2007-2008 AUDITED FINANCIAL STATEMENTS -DELOITTE -cont'd
It was further requested that the names of the Director of Education and Executive
Superintendent of Business Services be printed on the statement and that the note is revised
to clarify the fact that the repayment of the 55 School Board Trust funding is without recourse
to the Board. This explains why these amounts are not recorded In the Board's financial
statements.
After a lengthy discussion,the following motion was moved and carried;
That the 2007-08 financial statements be approved.
4.MONTHLY FINANCIAL STATEMENTS -OCTOBER 31
K.Meeson provided a brief overview of the monthly financial statements as at October 31,
2008. Exec. Supt.Greene Indicated that the detailed reports as of 2008 August 31 together
witha presentation on details ofthe surplus will be presented at a future meeting.The focus
of the staff has been on the audit, production of the financial statements and the required
Ministry reporting to try to meet the deadlines as much as possible.
5.OTHER BUSINESS-none
6.DATE AND TIME OF NEXT MEETING
The next meeting was scheduled for December 16 at 3:00 p.m.
7.ADJOURNMENT
A motion to adjourn was approved at 4:30 p.m.
RECOMMENDATION:
That the 2007-08 financial statements be approved.
J.STEWART
Chairperson
The recommendation was adopted on motion of J. Stewart,seconded byT. Grant.
0.REPORT OF THE CHAIRS'COMMITTEE 2008 November 19
9:00-11:05 pm.
MEMBERS ADMINISTRATION AND OTHERS
J.Bennett P.Sattler (Chair) B.Tucker S.Christie
G.Hart J.Stewart
1.APPROVAL OF AGENDA
The agenda was approved.
2.CONFLICTS OF INTEREST -none declared
2008 November 25...29
16.REPORTS OF COMMITTEES -cont'd
0.REPORT OF THE CHAIRS'COMMITTEE -cont'd
3.REVIEW OF 2008 NOVEMBER 25 BOARD AGENDA
The agendas for the in-camera and public Board meetings of 2008 November 25 were
discussed and updated.
Director Tucker will ask the supervisory officers of schools named in the Annual Pupil
Accommodation Report to apprise the schools that the report will be presented at the
November 25 meeting and will encourage staff and parents to attend.Chair Sattler will
advise the Capital Planning Advisory Committee (CPAC)members as well.She will
investigate scheduling a CPAC meeting for 2009 January 20.
4.CORRESPONDENCE
A letter from the Corporation of the Municipality of Central Elgin regarding a proposed area
accommodation review will be included in the trustees'information packages.
The following correspondence was added to the 2008 November 25 Board agenda under
"Communications":
• Minister of Education regarding the Planning Act,
•Township of Malahide regarding the East Elgin SS donation;
•Town of Aylmer regarding the East Elgin SS donation;
Corporation of the Municipality of Central Elgin regarding the East Elgin SS donation.
5.MINISTRY OF EDUCATION CREATION OF GOVERNANCE REVIEW COMMITTEE
It was noted that a memo from the Minister of Education related to modernization of school
board governance has been distributed to trustees.
6.OPERATIONAL REVIEW REPORT
Director Tucker described the Ministryof Education Operational Review report.He advised
that itis anticipated that the management response will be ready in2009 January.Once it
is completed,it will be posted to the Board's website.He noted the positive nature of the
report.
7.OTHER BUSINESS
a. Ministryof Education Review of Accommodation Review Process
Director Tucker updated the Chairs'Committee on the Ministry review of the Board's
accommodation review process.
b. AED Implementation
Trustee Hart sought information on providing assistive devices to schools in lightof the
direction presented by the Ministry of Education.The issue of training in using the
equipment was discussed.The Chairs'Committee asked the Director to provide an
update on the matter.
c. 25 and 5 Proposal
Trustee Hart indicated that OPSBA has endorsed the 25 and 5 proposal,an initiative to
realize a 25 percent reduction in poverty bythe year 2012.He suggested that Thames
Valley develop a position on the issue.The following motion was moved and carried:
That the Thames Valley District School Board endorse the 25 and 5 proposal,an
Initiativeto realize a 25 percent reduction in poverty by the year 2012.
2008 November 25...30
16.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE CHAIRS'COMMITTEE -cont'd
d.Festive Season Social
Chair Sattler suggested that a social be co-ordinated fortrustees and supervisory officers
In December.Director Tucker offered to host the event at his home.The social was
tentatively scheduled for Friday,December 12 or 18th.
A motion to move in-camera was moved and carried at 10:65 a.m.The meeting reconvened
in public session at 11:00 a.m.
8.DATE AND TIME OF NEXT MEETING
Future meetings were scheduled for December 3 and 10 at 9:00 a.m.
9.ADJOURNMENT
The meeting adjourned at 11:05 a.m.by motion.
RECOMMENDATION:
That the Thames Valley District School Board endorse the 25 and 5 proposal,an initiative to
realize a 25 percent reduction in poverty by the year 2012.
P.SATTLER
Chairperson
The recommendation was adopted on motion of G. Hart,seconded by J.Stewart.
Chair Sattler indicated that a conference call is scheduled for 2008 November 28 at 10:00 a.m.to
receive an update on provincial bargaining.Trustee Hart will participate on behalf of Chair Sattler as
well as Exec.Supt.M.Sereda and Public Affairs Manager K.Young.
Trustee Hart commented about the breakfast program and emphasized the increasing need to
pressure the provincial government to address child poverty issues.Director Tucker commented
that the Board's recommendation align with the Child Youth Network and its mandate toward the
reduction ofchild poverty over the next five years.He noted that this initiative is also being endorsed
by the City of London. An electronic form is available to endorse this initiative.
d.REPORT OF THE COMMITTEE OF THE WHOLE - IN CAMERA
MEMBERS PRESENT
2008 November 25
5:00 p.m.-6:25 p.m.
ADMINISTRATION AND OTHERS
J.Stewart(Chalr)P.Jaffe B.Tucker V.Nielsen
J.Bennett S.Peters B.Greene M.E.Smith
S.Doub (5:10)S.Polhill M.Sereda B.Sonler
F.Exiey T.Roberts K.Wilkinson J.Thorpe
T.Grant J.Rowe C.Bourbonnais-P.Tufts
G.Hart P.Sattler MacDonald B.Wagner
R.Tisdale S.Christie
L.Varghese K.Meeson
K.Young
Absent:M.Hendrick
2008 November 25...31
16.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE - IN CAMERA
The Committee met in camera from 5:00-6:25 p.m.
1.APPROVAL OF AGENDA
The agenda was approved by motion.
2.CONFLICTS OF INTEREST
A conflict of interest was declared by Trustee P.Jaffe to Item 8.a "Ratification of Support
Staff Tentative Settlements -PSSP Agreement"citing spousal employment.
3.Confidential property,personal and negotiations matters were discussed.
4.RISE AND REPORT
A motion to rise and report was moved and carried at 6:25 p.m.
RECOMMENDATIONS:
1.That the Board approve the in-camera motion of 2008 November 25 related to two
retirements by mutual consent.
2.That the unsolicited offer to purchase CEC South, 400 Sunset Drive, St.Thomas be
approved.
3.That the tender received on 2008 November 13 from Southside Construction Ltd.For
$7,528,000 excluding GST for the construction of the new elementary school -Drumbo be
accepted and that the Board enter into a contract with Southside Construction Ltd. To
construct the school after Ministryof Education approval is received.
4.That the Board approves the transfer of $47,181 from the Proceeds of Disposition Reserve
Fund to fund a portionofthe new elementary school -Drumbo withthe transfer being subject
0 Ministryof Education approval.
5.That the Board approves the transfer of $563,431 from the TVDSB-Other Capital Reserve
Fund to fund a portionofthe new elementary school - Drumbo withthe transfer being subject
to Ministryof Education approval.
6.That the Board approves the transfer of $600,000 from the Program Facility Enhancement
Reserve Fund to fund a portionof the new elementary school - Drumbowiththe transfer
being subject to Ministryof Education approval.
7.Thatthe Board approves the transfer ofupto$406,888 fromthe Multi Purpose Reserve Fund
to fund a portion of the new elementary school - Drumbo withthe transfer being subject to
Ministry ofEducationapproval. Thetransfer issubjectto Ministry ofEducationapproval with
the required amount ofthe transfer subject tothe availability ofGood Places to Learn funding
for this project.
8.That the Board approve the amendments to the 2005-2008 collective agreement between
the Board and OSSTF Continuing Education Instructors forthe period 2008 September 1to
2012 August 31 as contained inthe Memorandum of Agreement signed on 2008 November
12.
9. That the Boardapprove a 1.0 FTEclerical assistant positionto support the U-Turn program
(Safe Schools).
2008 November 25...32
16.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE - IN CAMERA
Recommendations ~cont'd
10 That the Board approve the amendments to the 2005-2008 collective agreement between
the Board and CURE 4222A (Custodial,i\/Iaintenance,Media Services,Information
Technology Services,Distribution Centre and Printing Services)for the period 2008
September 1 to 2012 August 31 as contained In the Memorandum of Agreement signed on
2008 November 5.
11.That the Board approve the amendments to the 2005-2008 collective agreement between
the Board and CURE 4222B (Office and Clerical) for the period 2008 September 1 to 2012
August 31 as contained in the Memorandum of Agreement signed on 2008 November 17.
12.That the Board approve the amendments to the 2005-2008 collective agreement between
the Board and CURE 4222D (Childminders and Parenting and Literacy Facilitators)for the
period 2008 September 1to 2012 August 31 as contained in the Memorandum of Agreement
signed on 2008 November 19.
13.That the Board approve the amendments to the 2005-2008 collective agreement between
the Board and OSSTF PSSR (Psychological Services,Research and Assessment,
Environmental Education,Speech and Language Services,Attendance,Social Work and
Counselling Services)for the period 2008 September 1 to 2012 August 31 as contained in
the Memorandum of Agreement signed on 2008 November 7.
J.STEWART,
Chairperson
Recommendations 1 through 13 were adopted on motion of J.Stewart,seconded byT.Roberts.
A motion to sit past 11:30 p.m. to 11:45 was moved byJ.Stewart,seconded byJ.Bennett and carried.
17.COMMUNICATIONS
a.CHAIRS'SUMMARY REPORT
Chair Sattler advised trustees that during 2008 November,she attended the following meetings
and events:ECOSchooIs recognition,ground breaking for new Southwest St.Thomas
elementary school;Sea of Pink anti bullying campaign at Jack Chambers P.S.;Ministry Appeal
conducted byDavid Cooke; Aboriginal Awareness Workshop;25-Year Recognition Reception;
DVD "Good Intentions"launch;Thames Valley Education Foundation Grant Committee and the
OPSBA Board of Directors'meeting.
b.ONTARIO PUBLIC SCHOOL BOARDS'ASSOCIATION -UPDATE
Trustee Hart advised that the OPSBA Board of Directors meeting is to be held on 2008
November26 and 27. The agenda has been circulatedto trustees and any comments regarding
Issues to be raised at the meeting are to be sent to Trustee Hart as soon as possible.
c.SEAC APPOINTMENT
Aletter was received from Darlene Snyders,President,Thames ValleyCouncilofHome &School
Associations, nominating David Smith as the Council representative on the Board's Special
Education Advisory Committee. The following motionwas moved byR.TIsdale,seconded byJ.
Bennett and carried:
Andresolved that David Smithbe appointed the representative ofthe Thames ValleyCouncil
of Home and School Associations on the Special Education AdvisoryCommittee.
2008 November 25...33
17.COMMUNICATIONS
d.MINISTRY OF EDUCATION PLANNING ACT
A letter from Kathleen Wynne,Minister of Education,to Chair Battler acknowledging the
Board's request to proclaim subsection 51 (25.1)of the Planning Act related to the cost of
school site acquisition has been received.
e.TOWNSHIP OF MALAHIDE
A letter from R.Millard,Clerk,Township of Malahide,has been received advising that the
Council passed a resolution requesting thatTVDSB revisit its decision regarding rejection of
the $5 000 from the East Elgin Sportsmen's Association for use by East Elgin drama
technical department.
f.TOWN OF AYLMER
A copy of a letter from M. H.Adams,Administrator,Aylmer-Central Elgin-Malahide Liaison
Committee,to Mayors and Councillors of Municipality of Central Elgin,Township of Bayham,
Town of Aylmer,has been received regarding the Liaison Committee's resolution of 2008
November 06 requesting that the TVDSB reconsider accepting the donation of $5,000 from
the East Elgin Sportsmens'Association.
g.CORPORATION OF MUNICIPALITY OF CENTRAL ELGIN
A letter from Dianne Wilson,Deputy Clerk,Central Elgin Municipality, to Director Tucker
regarding its resolution passed on 2008 October 27 has been received requesting that
TVDSB reconsider its decision to decline donations from the East Elgin Sportsmens'Club
for East Elgin Secondary School.
Trustee Exley commented that, inhisopinion,the Boardshould be accepting the $5,000fromthe
East Elgin Sportsmen's Association.Director Tucker advised that he and Supt.Wagner have
budgeted the amounts between two departmental accounts inorder to providethe funds needed
for each individual school.
18.NOTICE OF MOTION -none
19.MOTION -NOTICE OF WHICH HAS BEEN GIVEN
Trustee Stewart's notice of motion was deferred to the first Board meeting for consideration after the
2009 January 20 Capital Planning Advisory Committee meeting.
20.ADDITIONAL ITEMS -none
21.QUESTIONS/COMMENTS BY MEMBERS
a.Trustee Jaffe commented on the evening being Trustee P.Battler's last official meeting as Chair
ofthe 2008 Board. He expressed appreciation, on behalfofthe trustees,to her forhersignificant
contribution to the system over the past year.
b. Trustee Exley advised that a former Elgin Countystudent,Nathaniel Barnes, has, fora second
time,participated on the television game show "Jeopardy" and finished infirst place.
c.Trustee Hart referred to the Oxford Youth Matter report developed by the Oxford County Youth
StrategyCommittee. Headvised that one the Committee's projectsconcluded with the issuing
of resource book intended for Grade 7 to 12 students that contain information about various
issues affecting young people. He noted that more information is available on the following
website:
www.ceswoodstock.orq/vouth/ovs content.html
2008 November 25...34
22.ADJOURNMENT
The meeting adjourned at 11:30 p.m., on motion of T. Grant,seconded by F. Exley.
CONFIRMED
Chairperson
2008 November 25...35
SUMMARY OF APPROVED RECOMMENDATIONS OF 2008 NOVEMBER 25
That the students of Sweaburg Public School be accommodated at East Oxford Central Public
School effective 2009 September 01;and
That the present Sweaburg Public School at R. R.1,Dodge Line,Woodstock,be closed and
declared surplus effective 2009,June 30.
Recommendations 1 and 2 were adopted on a Poll Vote as follows:
YEAS:J. Bennett, S. Doub, F.Exiey,T. Grant, G. Hart,M.Hendrick, P. Jaffe, S.
Peters,S.Polhill,T.Roberts,P.Sattler,J.Stewart and R.Tisdale.
NAYS:none
ABSTENTIONS:none
Student Trustee Rowe:yea
Student Trustee Varghese:yea
That the attendance areas of Lucan and Biddulph Central Public Schools be designated to the
new school in Lucan effective 2009 September 01.
That the attendance areas of Leesboro Central and Plover Mills Public Schools be designated to
the new school in Thorndale effective 2009 September 01.
That the attendance area of Prince Andrew Public School be designated as follows effective 2009
September 01:
• CENTENNIAL CENTRAL PUBLIC SCHOOL -the area bounded by the centre line of
Richmond Street (Highway4) on the west, the north side of Eight Mile Road on the south,
both sides of Highbury Avenue on the east,and mid block between Twelve MileRoad and
Thirteen Mile Road on the north.
• NEWTHORNDALE SCHOOL SITE - the area bounded by Prospect Hill on the east,the
north side of Eight MileRoad on the south,on the west to, but not including, the lots on
the east side of HighburyAvenue, and mid block between Twelve Mile Road and
Thirteen Mile Road on the north.
NEW LUCAN SCHOOL SITE - the area bounded bythe midblock between Twelve Mile
Road and Thirteen MileRoad on the south,Prospect Hill on the east and continuing on
the east along the centre lineof Elginfield Road and the boundary of MiddlesexCountyto
the mid block between Granton Line and Stonehouse Line,and on the west the mid point
between Granton Line and Stonehouse Line,the centre line of Elginfield Road and the
centre lineof Richmond Street (Highway 4)including the communityof Birr.
That the Board forward the following listof recommended Accommodation Review Committees
(ARCs)tothe Capital Planning Advisory Committee forits consideration and opportunity for input
to the Board:
ARC #18:North Norwich,Norwich,Otterville Public Schools
ARC #19:Northdale Central, River Heights,South Dorchester,Westminster Central Public
Schools
ARC #20:Colborne Street,Southdale,Valleyview Public Schools
That Administration be directed to initiatepublicinputon the draft accommodation planfor French
Immersion in the County of Middlesex and the City of London,and to reportbacktothe Board by
2009 April 30.
That ARC 17 be removed from Recommendation 1 and be silent until 2009 November.
2008 November 25...36
SUMMARY OF APPROVED RECOMMENDATIONS OF 2008 NOVEMBER 25 -cont'd
That the Board defer review of six outstanding Accommodation Review Committees from the
2008 June 10 Board meeting until receipt of the recommendations from the 2008-2009 Capital
Planning Advisory Committee meeting.
That Scott Street P.S.be added to the Accommodation Review Committee 15.
That the Board enter Intoa short-term credit facility withthe National Bank of Canada for up to
$33,075,733,the remaining amount of the Good Places to Learn -Stage 2 Allocation and all of
the Stage 3 Allocation.
That the 2007-08 financial statements be approved.
That the Thames Valley District School Board endorse the 25 and 5 proposal,an Initiativeto
realize a 25 percent reduction in poverty by the year 2012.
That the Board approve the in-camera motion of 2008 November 25 related to two retirements by
mutual consent.
That the unsolicited offer to purchase CEC South,400 Sunset Drive, St.Thomas be approved.
That the tender received on 2008 November 13 from Southside Construction Ltd. For $7,528,000
excluding GST for the construction of the new elementary school - Drumbo be accepted and that
the Board enter into a contract with Southside Construction Ltd.To construct the school after
Ministryof Education approval Is received.
That the Board approves the transfer of $47,181 from the Proceeds of Disposition Reserve Fund
to fund a portionof the new elementary school -Drumbo with the transfer being subject to Ministry
of Education approval.
That the Board approves the transfer of $563,431 from the TVDSB-Other Capital Reserve Fund
to fund a portionofthe new elementary school - Drumbowiththe transfer being subject to Ministry
of Education approval.
That the Board approves the transfer of $600,000 from the Program Facility Enhancement
Reserve Fund to fund a portionofthe new elementary school - Drumbo with the transfer being
subject to Ministryof Education approval.
That the Board approves the transfer of up to $406,888 from the Multl Purpose Reserve Fund to
funda portion ofthe newelementary school-Drumbo with the transfer beingsubject to Ministry of
Education approval. The transfer is subject to Ministry of Education approval with the required
amount ofthe transfer subject to the availability ofGood Places to Learn fundingforthis project.
That the Board approve the amendments to the 2005-2008 collective agreement between the
Board and OSSTF Continuing Education Instructors for the period 2008 September 1 to 2012
August 31 as contained inthe Memorandum of Agreement signed on 2008 November 12.
That the Boardapprove a 1.0 FTE clerical assistant position to support the U-Turn program (Safe
Schools).
That the Board approve the amendments to the 2005-2008 collective agreement between the
Boardand CUPE4222A {Custodial,Maintenance,Media Services,Information Technology
Services,Distribution Centre and Printing Services) forthe period 2008 September 1 to 2012
August 31 as contained In the Memorandum of Agreement signed on 2008 November 5.
That the Board approve the amendments to the 2005-2008 collective agreement between the
Board and CUPE 4222B (Office and Clerical)forthe period 2008September 1to2012August 31
as contained In the Memorandum of Agreement signed on 2008 November 17.
2008 November 25...37
SUMMARY OF APPROVED RECOMMENDATIONS OF 2008 NOVEMBER 25 -cont'd
That the Board approve the amendments to the 2005-2008 collective agreement between the
Board and CUPE 4222D (Childmlndersand Parenting and LiteracyFacilitators)forthe period
2008 September 1 to 2012 August 31 as contained inthe Memorandum of Agreement signed on
2008 November 19.
That the Board approve the amendments to the 2005-2008 collective agreement between the
Board and OSSTF PSSP (Psychological Services,Research and Assessment,Environmental
Education,Speech and Language Services,Attendance, Social Work and CounsellingServices)
for the period 2008 September 1 to 2012 August 31 as contained in the Memorandum of
Agreement signed on 2008 November 7.
And resolved that DavidSmith be appointed the representative of the Thames ValleyCouncil of
Home and School Associations on the Special Education Advisory Committee.