10/28/2008 - Regular Board Meeting*REVISED
THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR BOARD MEETING,PUBLIC SESSION
2008 OCTOBER 28,7:00 P.M.
BOARD ROOM,EDUCATION CENTRE
AGENDA
V-verbal
M -material
1.CALL TO ORDER V
2.O CANADA V
3.SPECIAL MUSICAL PRESENTATION -Huron Heights French Immersion P.S.
(London)V
4.APPROVAL OF AGENDA M
5.OFFICIAL RECORD M
6.RECOGNITIONS -none
a.Arlene Kirk,MB McEachren P.S.V
7.CONFLICTS OF INTEREST V
8.CHAIR'S ANNOUNCEMENTS V
9.DIRECTOR'S ANNOUNCEMENTS V
10.PRESENTATIONS
a.Oxford 1 Accommodation Review Committee Public Input M
M
11.MINUTES OF THE 2008 OCTOBER 14 REGULAR BOARD MEETING M
a.Confirmation of Minutes
b.Business Arising from the Minutes
12.STUDENT TRUSTEES'UPDATE V
13.ADMINISTRATIVE RESPONSE TO TRUSTEE QUESTIONS RE ACCOMMODATION M
REVIEW COMMITTEE (ANNANDALE SCHOOL,COLLEGE AVENUE SECONDARY
SCHOOL,GLENDALE HIGH SCHOOL,AND NORWICH DISTRICT HIGH SCHOOL)
14.UPDATE TO STATUS OF RECOMMENDATIONS FROM SENIOR ADMINISTRATIVE M
RESPONSE TO THE OXFORD 4 ACCOMMODATION REVIEW COMMITTEE REPORT
(ANNANDALE SCHOOL,COLLEGE AVENUE SECONDARY SCHOOL,GLENDALE
HIGH SCHOOL,AND NORWICH DISTRICT HIGH SCHOOL)
15.REPORTS FROM THE ADMINISTRATION
a.North Talbot Accommodation Review M
b.Departmental Updates M
16.REPORTS OF COMWIITTEES
a.Native Advisory Committee,2008 October 14 M
b.Audit Committee,2008 October 21 lU]
c.Chairs'Committee,2008 October 14 M
d.Chairs'Committee,2008 October 22 M
e.Budget Advisory Committee,2008 October 27 M
(To be distributed at meeting)
f.Committee of the Whoie,In Camera,2008 October 28 V
17.COMMUNICATIONS
a.Chair's Summary Report V
b.Ontario Public School Boards'Association -Update V
c.Ministry of Municipal Affairs and Housing M
18.NOTICE OF MOTION
19.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -none
20.ADDITIONAL ITEMS
21.QUESTIONS/COMMENTS BY MEMBERS
22.ADJOURNMENT
THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR MEETING,PUBLIC SESSION
2008 OCTOBER 28
The Board met in regular session on 2008 October 28 in the Board Room at the Education Centre,meeting
in public session at 7:00 p.m. to 11:40 p.m.The following were in attendance:
TRUSTEES
J.Bennett
S.Doub
F.Exiey
T.Grant
G.Hart
P.Jaffe
S.Peters (-10:45)
S.Polhilj (+7:20)
T.Roberts
J.Rowe
Absent:M.Hendrick
ADMINISTRATION AND OTHERS
B.Tucker S.Hughes
B.Greene M.Moynihan
M.Sereda M.E.Smith
K.Wilkinson J.Thorpe
C.Bourbonnais-MacDonald P.Tufts
L.Griffith-Jones B.Wagner
P.Sattler (Chair)
J.Stewart
R.Tisdale
L.Varghese
K.Bushel]
S.Christie
8.Kilbourn
K.Young
W.Scott
1.CALL TO ORDER.
Board Chairperson P.Sattler called the meeting to order at 7:00 p.m.
2.IZ.O CANADA AND MUSICAL PRESENTATION
The appreciation of the Board was extended to the Huron Heights French Immersion Public School
Grade 1 Choir and Conductor Heather Nelson for leading in the singing ofO'Canada and performing
two musical selections.
4.APPROVAL OF AGENDA
The agenda was approved on motion of F.ExIey and R.Tisdale.
5.OFFICIAL RECORD
S.Christie,Supervisor,Corporate Services read the following official record into the minutes:
We regret to record the death of Doug Green,a Custodian at Davenport Public School,
Aylmer, on 2008 October 15;and Sanja Pandzic,a 7-year-old student at Eastdale Public
School,Woodstock,on 2008 October 24.
6.RECOGNITIONS
M.Moynihan,Superintendent of Education,introduced Arlene Kirk,an Educational Assistant at M.B.
McEachren P.S.,London.Supt.Moynihan explained that on 2008 October 18, Ms. Kirk and her
mother witnessed a serious automobile accident on Highway 401 just outside of Milton Involvingfour
19-year-oId youths.Ms. Kirk contacted the police,summoned emergency response services,
administered life saving first aid,located and responded to a passenger who was thrown from the
vehicle and provided comfort for over an hour to all accident victims until emergency response
personnel arrived at the scene.
McEachren P.S.Principal S.McCombe applauded Ms. Kirk for her heroism noting that as an
Educational Assistant,she exemplifies dignity, integrity and Is respected by staff and students.He
commented that it is encouraging to know that there are caring,compassionate people like Arlene
Kirkvi/ho are willingto step in and provide crisis Intervention. Ms. Kirkwas commended by the Board
for her bravery and compassion.
2008 October 2B...2
7.CONFLICTS OF INTEREST -No conflicts of interest were declared.
8.CHAIR'S ANNOUNCEMENTS -none
9.DIRECTOR'S ANNOUNCEMENTS -none
10.PRESENTATIONS
a.OXFORD 1 ACCOMMODATION REVIEW COMMITTEE PUBLIC INPUT
The following individuals and organizations presented public input related to the Oxford 1
Accommodation Review Committee considerations.
Lindsay Bartlett Individual
Sue Wilker Individual
Laurie Vanderhaeghe Individual
Rob Dempsey Individual
Jay Heaman
Jim Hayes
Council of South-West Oxford
Mayor of Township of South-West Oxford
Randy Silverthorne Sweaburg Save Our School Committee
Doug Karn Individual
George Van Dorp Director,Ontario Federation of Agriculture
Chair Sattler,on behalf of the Board,extended appreciation to the presenters.She advised that
the Board will make a decision on the Oxford 1 ARC recommendations at the Regular Board
meeting on 2008 November 25.
The meeting recessed at 8:15 p.m.and reconvened at 8:30 p.m.
11.MINUTES OF THE 2008 SEPTEMBER 23 REGULAR BOARD MEETING AND 2008 OCTOBER 07
SPECIAL BOARD MEETING
a.CONFIRMATION OF MINUTES
The minutes of the Regular Board Meeting,2008 October 14 were adopted on motion of F.Exiey
and J.Stewart.
b.BUSINESS ARISING FROM MINUTES -none
12.STUDENT TRUSTEES'UPDATE
Student Trustee L.Varghese reported that she and Student Trustee Rowe have a listof the times and
dates of the Student Council meetings for all secondary schools.This information will allow them to
visit schools,book times,plan agendas and communicate more efficiently.The Student Trustees
have begun contacting and visiting the secondary schools.'
Student Trustee Varghese advised that she is choreographing and teaching a cultural dance to
students in preparation for the Oakridge Multicultural Assembly to be held on 2008 November 13 at
10:30 a.m.Trustees were invited to visit Oakridge S.S.and attend the assembly and festivities
planned for that day.
Student Trustee J. Rowe advised that he attended the Parent Learning Forum on 2008 October 25
and was impressed with the speakers and workshops offered.
'"N
2008 October 28...3
13.ADMINISTRATIVE RESPONSE TO TRUSTEE QUESTIONS RE ACCOMMODATION REVIEW
COMMITTEE (ANNANDALESCHOOL,COLLEGE AVENUE SECONDARY SCHOOL,GLENDALE
HIGH SCHOOL,AND NORWICH DISTRICT HIGH SCHOOL)
J.Thorpe,Superintendent of Education,provided opening remarl<s regarding tlie current enrolment
at Norwicli District High School and presented the most recent NDHS enrolment figures as follows:
•279 individual students on role or 253.89 Full-time Equivalent (FTE);
38 Rehoboth Christian School students taking co-op or 17.33 FTE;
Net 241 students =236.55 FTE at Norwich District High School this year;
Virtual Academy courses - 36 students in semester 1,20 in semester 2.
Planning Officer Owens provided a further breakdown as follows:
56 Grade 9 students or 56 FTE;
56 Grade 10 students or 56 FTE;
52 Grade 11 students or 50 FTE;and
115 Grade 12 students or 91.89 FTE for a total of 253.89 FTE.
He advised that projection patterns remain stable at 253.89 this year,with 246 students In 2009 ando
256 students by 2012.
The following data was presented in response to questions posed by Trustee Hart at the Board
meeting of 2008 October 07:
County of Oxford &Norwich Township Aae Characteristics -Census Data
The Census of Canada Data isfor the last three census periods {1996,2001,2006)and provides total
population for the various age groups at the time of the census.The age 0 to 4 age group has
declined in the two census periods since 1996 inboth the County ofOxford and inNorwich Township.
In addition,the primary school age group has also been in decline.
Non/vich DHS Elementary Feeder Enrolment Data
The historical enrolment data for the three feeder schools to Norwich D. H.8.has been included.
The data is school-by-school and grade-by-grade for the period 1991-1992 to 2008 September 30.
A summary of the three schools enrolment pattern is included as a part of the summary.The data
shows that,since the total peak 1 to 8 enrolment of 793 in 1996-1997,the overall feeder school
enrolment has declined by 252 students or 31.7%to September 30 of this year.
Summary Historical Enrolment for the Period 1998 to 2008 September
Asummary of the historical FTE for the three elementary feeders to Norwich D. H.S.and for Norwich
D. H. S. from 1998 to the current 2008 September 30 figures.The FTE enrolment has declined by
181.91 since 1999 or 41.7%.
Norwich DHS Elementary Feeders Grade 8 Student Destinations
A summary ofthe last two school years student identified destinations from grade forthe end-of-year
Information for the three feeder elementary schools.
14.UPDATE TO STATUS OF RECOMMENDATIONS FROM SENIOR ADMINISTRATIVE RESPONSE
TO THE OXFORD 4 ACCOMMODATION REVIEW COMMITTEE REPORT ANNANDALE SCHOOL,
COLLEGE AVENUE SECONDARY SCHOOL,GLENDALE HIGH SCHOOL,AND NORWICH
DISTRICT HIGH SCHOOL)
Acting Exec.Supt.Wilkinson presented the eighth of 10 ARC reports being brought back to the Board
for decision.The report was tabled on 2008 June 17 by the Senior Administration related to the
Oxford 4 Accommodation Review Committee.T rustee Stewart,inhis capacity as Chair of the Oxford
4 ARC, provided additional comments related to some of the options and conclusions that the
Committee worked with during the course of its meetings.
2008 October 28...4
13.ADMINISTRATIVE RESPONSE TO TRUSTEE QUESTIONS RE ACCOIUIMODATION REVIEW
COMMITTEE(ANNANDALESCHOOL,COLLEGE AVENUE SECONDARY SCHOOL,GLENDALE
HIGH SCHOOL,AND NORWICH DISTRICT HIGH SCHOOL)-cont'd
Acting Exec.Supt.Wilkinson advised that the ARC completed its process with a final public input
meeting on 2008 April 21 after which the Final ARC Report was forwarded to the Senior
Administration for response.She advised that the SeniorAdministration could not support the Oxford
4 Accommodation Review Committee's recommendations because the recommendations focus on
operating three secondary schools that were studied,extending the boundaries of Norwich District
High School to include all students in Norwich Township,and enhancing the Norwich District High
School facilityto provide adequate programming for 420 secondary students.
The Senior Administration recommends that the secondary student population (1876.45 FTE as per
the 2006-07 school year)In this area be accommodated in College Avenue Secondary School and
Glendale High School with additions and renovations at the two schools to enhance program and
meet enrolment needs (Glendale High School only). Exec.Supt.Wilkinson advised that the
consolidation of secondary students into two secondary schools will allow the following:
a)Program enhancements to the facilities at the College Avenue and Glendale sites that would
meet the Thames Valley District School Board's program standards,and would better serve the
currentstudentsofAnnandaleSchool,College Avenue Secondary School,Glendale High School,
and Norwich District High School;
b)Renewal projects at the College Avenue and Glendale facilities to be completed in conjunction
with construction of the additions and program enhancements;
c) Maximum program benefits for all secondary students currently at Annandale School,College
Avenue Secondary School,Glendale High School,and Norwich District High School would be
met with the additions and program enhancements at the two sites;
d)The program enhancements at College Avenue Secondary School would provide the east region
of the Thames Valley DistrictSchool with a Specialized Technology Centre and eliminate the
need for students to travel into the Cityof London to receive these program services (similar to
the recently completed addition to Strathroy District Collegiate Institute which included
horticultural,personal services and hospitality);
e) Fiscal responsibility withthe elimination of the ongoing operating costs of Non/vich DistrictHigh
School;
f)Moreeffective and flexible use of staff previously allocated at the twosmall secondary school
sites (Annandale School and Norwich District High School)to meet system and student needs.
Exec.Supt.Wilkinson advised that it would be beneficial for the Senior Administration to work with
the School Council of Non/vich District High School to receive input regarding the determination of the
boundaries that would designate students from Nonvich District High School to College Avenue
Secondary School and Glendale High School.She reviewed the administrative recommendations
following which the Administration responded to questions posed by trustees.
The following recommendations,deferred from the 2008 June 17 meeting,were moved byG. Hart,
seconded by J.Stewart:
1.That the students of Norwich District High School be accommodated at College Avenue
Secondary School and Glendale HighSchool effective 2010 September 01] and
r
2008 October 28...5
13.ADMINISTRATIVE RESPONSE TO TRUSTEE QUESTIONS RE ACCOMMODATION REVIEW
COMMITTEE (ANNANDALESCHOOL,COLLEGEAVENUESECONDARYSCHOOL,GLENDALE
HIGH SCHOOL,AND NORWICH DISTRICT HIGH SCHOOL)-cont'd
Recommendations -cont'd
That an addition be constructed and renovations be compieted at College Avenue Secondary
School to create a Specialized Technology Centre and to enhance program; and
That the present Norwich District High School at RR 1 Norwich (Stover Street &Hwy 59), be
closed and declared surplus effective 2010 June 30.
2.That Senior Administration consult with the School Council of Norwich District High School In
order to facilitate input on boundaries for school designation.
3.That the grade nine students at Annandale School be accommodated at Glendale High School
effective 2010 Septemberand
That an addition be constructed and renovations be completed at Glendale High School to
enhance program and meet enrolment needs.
4.That a Design Committee be appointed to provide input to the addition and renovations at
College Avenue Secondary School.
5.That a Design Committee be appointed to provide input to the addition and renovations at
Glendale High School.
Trustee Grant requested that the recommendations be separated out.The Chair determined that as
the motions were not distinct but interrelated,they would be voted on as a package.Supt.Thorpe
and Executive Officer Bushell explained the rationale for Recommendation 3 as it relates to
Recommendation 1,further validatingthat the recommendations should be viewed as a package.
Recommendation 2 was amended to remove and substitute the following recommendation on motion
of J.Stewart,seconded by G. Hart:
That a Boundary Committee be established to seek input on secondary boundaries for school
designations In South East Oxford.Further,that consultations occur with the Grand Erie School
Board on possible student accommodation at Delhi District Secondary School.
Trustee Stewart indicated that the Boundary Committee would be comprised of school council
representatives,trustees and community representatives totaling approximately five members.
Director Tucker commented that boundary determination has historically been a function of the
Administration of the Board.He cautioned against engaging the community In discussions regarding
student enrolment.
Trustee Roberts suggested a friendly amendment to the motion removing "Grand ErieDistrictSchool
Board"and Include the words:"consult on all possible student accommodation".Subsequently,
Trustee Roberts'amendment was withdrawn.Trustee TIsdale suggested amendment deleting the
words "Committee is authorized"and replaced with "that consultations occur with the Grand Erie
District School Board"was also withdrawn.
A lengthy discussion followed.Trustee Hart indicated that this was another difficult decision for the
Board and extended thanks to the Norwich community for its contributions to the school over the
years to ensure that students obtain as many credits as possible. He also Indicatedthat trustees
must consider carefully what the school would look likein 10 years should the decision be made to
keep it open.
2008 October 28—6
13.ADMINISTRATIVE RESPONSE TO TRUSTEE QUESTIONS RE ACCOMMODATION REVIEW
COMMITTEE (ANNANDALE SCHOOL,COLLEGE AVENUE SECONDARY SCHOOL,GLENDALE
HIGH SCHOOL,AND NORWICH DISTRICT HIGH SCHOOL)-cont'd
Trustee Doub advised that alternatives to consolidations must be conveyed to the Ministry of
Education.She stated,that in her view,the responsible decision is to keep Norwich DNS open and
accept the Oxford 4 ARC recommendations as an opportunity for the Board to encourage the Ministry
to revisit the rural small school accommodation issues.Trustee Stewart echoed that provincial
funding Is failing rural education and that there is a need to emphasize this using Co-operative
Education and apprenticeship programs and to provide buses so that students do not miss out on
these programs.He indicated that the Board does promote the rural component;however,trustees
recognize the needs of this school community to move forward to ensure that students have the
courses necessary to move to post-secondary education or the world of work.
In response to a question regarding how other boards handle school closures,Supt.Thorpe indicated
that the TVDSB has not had to move to close schools like several other boards across the province.
He used the examples of Lambton-Kent DSB closing the secondary school in Watford which now
serves as an elementary school and the Burford District Elementary School closure.He advised that
a Capital PlanningAdvisoryCommittee update on accommodation is to be brought to the Board on
2008 November 25.
Trustee Hart thanked the Norwich community for their patience in listening to the debate.
Recommendations 1,2 as amended,3, 4 and 5 were adopted on a Poll Vote as follows:
YEAS:J.Bennett,F.Exiey,G. Hart, P.Jaffe,8.Polhill, T.Roberts,P.-
Sattler,J.Stewart,R.Tisdale
NAYS:8.Doub,T.Grant,8.Peters
ABSTENTIONS:none
Student Trustee Varghese nay
Student Trustee Rowe nay
1.That the students of Norwich District High School be accommodated at College Avenue
Secondary School and Glendale High School effective 2010 September 01;and
That an addition be constructed and renovations be completed at College Avenue Secondary
School to create a Specialized Technology Centre and to enhance program;and
That the present Norwich District High School at'RR 1 Norwich {Stover Street &Hw/y 59),be
closed and declared surplus effective 2010 June 30.
2.That a Boundary Committee be established to seek input on secondary boundaries for school
designations in South East Oxford.Further,that consultations occur with the Grand Erie School
Board on possible student accommodation at Delhi District Secondary School.
3.That the grade nine students at Annandale School be accommodated at Glendale High School
effective 2010 Septemberand
That an addition be constructed and renovations be completed at Glendale High School to
enhance program and meet enrolment needs.
4.That a Design Committee be appointed to provide input to the addition and renovations at
College Avenue Secondary School.
5.That a Design Committee be appointed to provide input to the addition and renovations at
Glendale High School.
2008 October 28...7
A motion to sit past 11:00 p.m. to 11:30 p.m.,was moved by J.Bennett,seconded by S.Polhill and carried.
The Committee recessed at 10:45 p.m.and reconvened at 11:00 p.m.
15.REPORTS FROM THE ADMINISTRATION
a.NORTH TALBOT ACCOMMODATION REVIEW
Supt.J.Thorpe advised trustees that the Board, at its meeting of 2008 !\/lay 27,deferred the
motion from Senior Administration and at its meeting of 2008 October 14,approved the following
motion:
"That the Senior Administration be directed to undertake a review of the North Talbot Holding
Zone and report back to the Board of Trustees by 2008 October 31."
He noted that the North Talbot Holding Zone Is bounded by Colonel Talbot Road on the west,
Southdale Road on the north,Bostwick Road on the east,and Pack Road on the south.The area
was designated as a Holding Zone inthe fall of 2000 and subsequently the HoldingSchool was
designated as Westminster Central Public School.
This area has developed slowly since the servicing of the land and the commencement of
construction.The current student population for the Holding Zone is 36, with 25 attending
Westminster Central Public School (as identified in EDULOG).
The initial Talbot Community Plan was developed in 1998 and comprised approximately 190 ha.
{470 acres)south of Southdale Road.This area is proposed to comprise 2,333 single familyunits
and 611 multi-family units.The population is projected to be inthe range of 8,300 based on this
build-out of homes.The current student yieldfor this type of development is projected to result
in an elementary student population between 800 and 900.The 140 lots that can proceed
immediately would generate approximately an additional 60 to 75 students.The remaining 357
lots,once approved,are anticipated to generate a further 145 to 165 students.Based on the
projected student population from the 174 units approved and combined with the existing
students,there would be a need for approximately 90 to 110 pupil places to accommodate this
projected population over the period of the current approved phases.
The students currently attending Westminster Central Public School can be accommodated at
A. E. DuffieldPublic School for 2009 September witha minimum number of additional portables.
The capacity requirements at A. E.Duffield PublicSchool will be adjusted to accommodate the
TalbotArea. A map ofSchool and Attendance Boundaries in Proximity to the TalbotArea was
provided. It was noted that implementation would be 2009 September 01.
RECOMMENDATIONS:
1.That the holding zone of North Talbot be designated to A.E.Duffield Public School effective
2009 September 01;and
2.That the Senior Administration report to the Board on a potential second holding zone area
and holding school forthe North Talbot Communitywhen the enrolment and/or development
warrants consideration.
Recommendations 1 and 2 were moved by T.Roberts,seconded by J.Bennett.
The Administration responded to trustees'questions.Trustee Roberts expressed concern about
the Impact that Recommendation 2 may have on the community and parents.Planning Officer
Owens advised that the intent of Recommendation 2 is not to relocate students from the North
Talbot Holding area.It was noted that this is a second holding area and ifthe Cityof London
proceeds with a new sewage treatment plant, It may be necessary for the Board to look at
additional areas east ofthe North Talbot Holdingzone.Planning Officer Owens also commented
on the second and third phases of the development.
2008 October 28...8 -n
15.REPORTS FROM THE ADMINISTRATION "cont'd
a.NORTH TALBOT ACCOMMODATION REVIEW -cont'd
Recommendations 1 and 2 were separated out.Recommendation 1 was carried:
1.That the holding zone of North Talbot be designated to A. E.Duffield Public School
effective 2009 September 01
Recommendation 2 was withdrawn.
A motionto sit beyond 11:00 p^m.to 11:30 p.m.was moved byJ. Bennett,seconded byS.Polhill and carried.
The meeting recessed from 10:45 to 11:00 p.m.
b.DEPARTMENTAL UPDATES
Human Resource Services
. - Disability Management staff are working with approximately 65 staff members in their return
to work programs as a result of non-occupational Illnesses and injuries.In addition,staff
have completed 47 accommodation programs for employees with occupational injuries;
-Elementary District Staffing,Elementary Principals and Human Resource Services have
worked collaboratively in order for the Primary Class Sizes (PCS)to comply with Ministry
expectations.Additional teaching staff was allocated and internal reorganization of students
occurred in order to achieve the 90 percent compliance rate.The PCS results have been
submitted to the Ministry and TVDSB has achieved all four of the following PCS
requirements:
- all primary classes are 23 or under;
-Grade 3/4 combined classes are 23 or under;
-Average Junior /Intermediate class size is less than 26.5;and
- 90% primary classes are 20 or under.
The current average class size for Grades 4 to 8 (including Grade 3/4 combined classes)is
25.49 which is well below the Ministry expectation of 26.5.Additional teaching staff will be
allocated to schools demonstrating the greatest needs given the following criteria: having
large average class sizes in their Grade 4-8 divisions and having at least one class with
greater than 32 students that cannot be reorganized internally.
-There are 1700 Elementary Occasional Teachers (OTE's)with 166 in LTO position and 10
retirees in LTO positions;
HR continues processing secondary teaching staff for the fall term.Compensation and
benefit records are being established.Credentialing,WHMIS,criminal background checks,
etc.are all being completed;
- HR is reviewing class size reports to ensure compliance as required under the Collective
Agreement:
-There are currently 870 secondary occasional teachers on the listofwhich about 22 percent
(190)are retirees.Occasional teacher lists are being reviewed to determine the needs in
subject areas;
-Staff Development Update included:NTIP-The Effective New Teacher Part I-Classroom
Management;NTIP- The Effective New Teacher Part 11 -Communicating with Parents and
Reporting; NTIP Mentor Training; NTIP - Mentoring: NTIP -Principal's Enhancement
Session;Professional Reading Program;Leadership 2009 Conference;Support Staff-New
HireOrientation; Leadership: the TVDSBPicture;Leadership:Exploringthe Responsibilities;
Leadership:Building Professional Learning Communities; Leadership Track Awareness
Session:Partnership with UWO;Living and Leading Change; and Leadingfor Results;
2008 October 28...9
15.REPORTS FROM THE ADMINISTRATION -cont'd
b.DEPARTMENTAL UPDATES-cont'd.
Human Resource Services -cont'd
Exec. Supt.M.Sereda highlighted the Partnership with Universityof Western Ontario staff
development initiative noting the application process is now open for 2009 entry to the
TVDSB/UWO Masters of Education cohort with four specific groups targeted;
- Supervisory training is being implemented for all new school administrators as well as
supervisors of support staff employees to ensure that all supervisory staff have an
understanding ofthe Occupational Health and Safety Actand their legislative responsibilities
under the Act;
External advertisements will be issued prior to the end of October for Educational Assistant
vacancies which remained unfilled following the internal staffing processes.Inaddition, the
next round of Internalpostings will be issued on or before November 15 which will result in
transfers effective 2009 January 9 in elementary schools and 2009 February 2 in secondary
schools;
Negotiations are ongoing with six support staff employee groups with the aim of having
ratified agreements in place by the 2008 November 30 deadline established by the Ministry
of Education for boards of education to access fullfunding under the provincial discussion
table agreements reached bythe Ministry,unions and representatives of boards of education.
Operations Services
- A number of follow-up reports are being prepared for the ARC'S that have reported to the
Board.In addition,work continues on the Middlesex/London French Immersion
Accommodation Report, the Talbot HoldingZone Report, and boundaries for Middlesex 2
ARC to be presiented to the Board;
The initial data for September 30''^is now available.Atablewas provided ofcomparison of
actual 2007 October 31 withthe actual for 2008 September 30,as well as a comparison of
the projected 2008 October 31 withthe actual 2008 September 30;
There has been a decline in the elementary enrolment (2007 October to 2008 September)
of 1,082 students (2.08%) or 1,119 (2.34%) FTE In terms of the projected data.There are
25 more students or 10.50 more FTE students than projected which is a variance of 0.02 of
1 percent. The secondary FTE decline was 308.17 FTE from 2007 October 31 to 2008
September 30 or 1.15 percent. Interms ofthe projection,there are 26.93 fewer secondary
FTE students than projected or a variance of 0.10 of 1 percent.Overall,based on a system
level projection of73 082.23, there is a differenceof 16.43 fewer FTEstudents or0.02of1
percent;
Prince Andrew Boundary Review:
A publicinput meeting was held 2008 September 29 with members of the Prince Andrew
community,the school Principal,Chair Sattler,Superintendent of Education PaulTufts, and
Planning Officer Gil Owens in attendance. The School Council presented the resultsoftheir
community survey, and summarized parental choices surrounding school destination.In
addition,tlie public present wereable toadd alternativesforconsiderationof Administration,
and ask questions of clarification.A recommendation isto be broughttothe Boardat a later
date;
- The System InstructionalIntelligence team iswellunderway,with plans inplace forthe year.
Two Regional Instructional Symposiums were held after hours on October 16 and 23, and
were attended bymanyschool staffs. Appreciationwas extended tothe regional teams from
CEC Central West and CEC East for their time and organization,and well as to the many
generous staff who gave time to share effective teaching/learning strategies with their
colleagues;
2008 October 28...10
15.REPORTS FROM THE ADMINISTRATION -cont'd
b.DEPARTMENTAL UPDATES-cont'd
Operations Services -cont'd
The Trl-Board initiative will continue this year as a group of Thames Valleystaff work with
York Regionand Peel Boardsto build staffcapacity. Asthe Augustsymposiums were very
well attended by teachers,school and system administrators,the consensus was that this
should be offered again this year.Inaddition, Action Research will be a focus for 2008-09.
Throughthis process,teachers examine theirpractice and document theirfindingsregarding
the effectiveness of selected pedagogical approaches.Dr.Barrie Bennett will lead a group
of Thames Valley teachers through the action research process from introduction towritten
submission,with an objective ofpublishingreports. Beginningin2009 January and running
through April,the first Additional Qualifications course will be offered withan emphasis on
instructional intelligence strategies.Through content and delivery,teachers will learn
effective skills,tactics and strategies for teaching inthe Primary division;
New administrators were once again engaged ina full day of professional learning on 2008
October 14. Inthe morning,administrators had an opportunity to attend a session on Data
Analysis provided by Dr. S.Killip,Research and Assessment Department,or a session
facilitated by M.Chambers on Student Success.Following a networking activity inwhich
participants engaged Indialogue about the successes and challenges of the first six weeks
inthe role,Business Services facilitated a session on registrations,budgets,expenditures,
etc.The next session is planned for 2008 November 04;
- On 2008 October 22 the navigators and mentors from our third cohort of Principal Learning
Teams (PLTs)were assembled for an introductory session to understand PLTs and their
specific roles withinthis learning environment.This group of experienced administrators will
participate informal mentor/coach training during the month of November in order to utilize
these strategies to mentor new administrators in our system;
Safe Schools Initiativesincluded:Safe Schools Action Plans,Sea of Pink Campaign;Youth
Safe Schools Conference (YSSC);Secondary Violence Prevention Committee drama
presentations:Forum Theatre;Reaction and The Game of Telephone;The Fourth R-Grade
8 Health; and "Good Intentions" - A Filmon Dating Violence;
Research and Assessment staff undertook/completed the following major project
components during 2008 October:
-STEPS - refine evaluation framework and process mapping with itinerant and class
subcommittees;
- Phonological Awareness -scan forms and produce initial set offall Speech &Language
Pathologists reports;
-Skopus -upload spring 2008 data sets,check for data inconsistencies,work with
committees;
Numeracy Coaching - finalize material for Principal meeting to discuss findings of the
project;
-OLSAT -prepare materials for firstof schools;present overview of project to Leaning
Co-Ordlnators and LSTs;
School Based Assessments -continue to prepare materials for schools as required;
Grade 8 Math Assessment -prepare student response sheet for project;
- Ontario Writing Curriculum - review document's implications for school assessment
needs;
-Lighthouse 2007-08 Final Project Reports (LEAS,Wllngashk, Transition Coach & U-
Turn)-completed enrolment and participantcreditaccumulation calculationsfor Ministry
reports;
Lighthouse2006-07 TrackingReports (Specialized Coop,WorkInternship)-completed
enrolment and participant credit accumulation calculations for Ministry reports;
2008 October 28...11
15.REPORTS FROM THE ADMINISTRATION -cont'd
b.DEPARTMENTAL UPDATES -cont'd
Operations Services -cont'd
School Effectiveness Framework -read,categorized and summarized Secondary School
summary reports;
Character Development -developed on-line survey in collaboration with Character
Development Committee members;
-Targeted Interventions -analyzed closed ended item responses for the Reading
Recovery/Reading Support Teacher survey,literature review re:essential factors for
successful program implementation;
Ticket Out the Door -analyzed survey results and completed summary report of key
findings for Program Services;
-Completed summary report on results of Ready for School Program respondent survey;
-Developed secondary school example for School Improvement Planning template;
Conducted and presented Elementary and Secondary school examples for SIP template
to school Principals;
Updates to Targeted Intervention evaluation framework;
Drafted key performance indicator report for SOs (in development);
-Attended workshop,"Supporting School Success",featuring Carmela Crevola;
Updated student participant statistics for UTurn program;
Calculations for Student Success Indicators;
Enrolment projections;
- EQAO 5-year trends report;
Print and send Junior DRA bubble sheets;
Completed the school implementation of the Month-End Confirmation Manager;
Managed the roll out of the Month-End Confirmation Manager to all Thames Valley
schools;
-Completed the PCS reorganization and submitted the Board PCS final results to the
Ministry;
Completed 2007-08 OnSIS submissions;
Commenced the elementary OnSlS submission decentralization pilot;
Assessed the quality of elementary report card achievement data;
Reviewed and evaluated Keous's implementation of OnSIS functionality and the impact
to TVDSB educator data;
Commenced the development of data validation strategies for OnSIS educator data
submissions;
- Deployed the workaround to address OnSIS Spec Ed data needs for October OnSIS
submissions;
Support ongoing ARC activities;
Developed and delivered PD sessions;
-Compiled 2007-08 student success indicators:
-Attended OPA conference and Skovision training;•
Presented workshops to teachers new to Grades 3 and 6;data use workshop to new
administrators;data use and analysis to teachers in Grade 9 Applied Math project;
Conducted workshop on School Improvement Planning for Principals.
Program Services
Information Technology Services update included: Learning Technology Support for
Classroom Teachers a new model of support across all Program Services Learning
Coordinators thisyear, the LearningTechnology Coordinators are partofthe JK-6 and 7-12
teams to support the goals of the School Improvement Plans.In addition to their work on
these interdisciplinary teams,they also continue to directly support the use of technology in
our schools.A wide variety of workshops being offered this year to support classroom
teachers in their use of technology with their students was provided;
2008 October 28...12
15.REPORTS FROM THE ADMINISTRATION -cont'd
b.DEPARTMENTAL UPDATES -cont'd
Program Services -Research and Assessment -cont'd
This year,all elementary and secondary schools have an opportunity to register fortwo of the
four programs for the Forest of Reading Program through the Ontario Library Association.
There is also a new free program for Grade 3-6 students in French Immersion schools.The
Forest of Reading is a program that promotes and encourages students Kindergarten to
Grade 12 to read quality Canadian books,both Fiction and Non-Fiction, by Canadian authors
and illustrators.Many of our schools participate and promote the books each Fall,with
students voting on their favourite books In the Spring.The categories for this program are:
Blue Spruce:Kindergarten to Grade 2;Silver Birch:Grades 3-6;Red Maple:Grade 7-8;
White Pine:Grades 9-12;
ITS has completed the installation of a new Unified Threat Management appliance which
replaces the aging Cisco Firewall.The new device provides firewall services,intrusion
detection and prevention,improved traffic shaping and much more robust reporting.This
device is the first step in enabling greater access to the TVDSB network;
Late August was the beginning of the new TSA deployment model which provides a
consistent technical support approach across all schools in the District.This model has
aided in a very smooth startup and an ability to address Ina timely fashion the 5,677 service
requests that ITS received in the month of September;
- Applied Studies andThe Arts update included: Healthand safety trainingfor secondary visual
Arts and Drama Teachers as a result of the Program Enhancement Grant.Subsidies have
been made available to all schools for transportation to local arts events.A music educators
committee has allocated the additional funding for music equipment repairs and replacement
to schools in need.This is in addition to new 7/8 music programs being placed in schools.
Teams of teachers will be trained in early December on the revised Arts curriculum.
Professional Development sessions will follow for the mandatory Implementation for 2009
September (Elementary)and 2010 (Secondary).Professional Development sessions
continue to be offered for new teachers to the Arts;
The Cooperative Education Executive Committee had its first meeting on 2008 October.The
meeting was held at Lambton College.These educators were exposed to the Lambton
College School College to Work Initiative.There are currently 103 secondary school
students from five different school boards participating inthis reach ahead activity.There are
23 students from the TVDSB taking Alternative Energy and Sustainable Construction,
College Orientation, Baking and Pastry,Hairstyling and Aesthetics,Construction Estimating
and Early Childhood Education courses;
-The elementary and secondary schools have received extra materials this year to support
the attainment of the Board's strategic goals of increased credit accumulation in Grade 9 and
an increase in the graduation rate.Trustees received copies of the resources in their
packages.The materials,designed for use by students,teachers and parents include:
elementary and secondary versions ofthe TVDSB Pathway Planner;a Geared to Graduate
Pathway Planner Activities booklet for each Grade 8 student;Exit to,,,bookmarks for each
of the four pathways.The TVDSB Guidance website has been updated to include some of
the new materials. A Power Point for parents entitled Helping Your Teen Prepare for Post
Secondary Pathways has been developed for use in our secondary schools.
2008 October 28...13
15.REPORTS FROM THE ADMINISTRATION -cont'd
b.DEPARTMENTAL UPDATES -cont'd
Program Services -cont'd
-Presently the TVDSB Elementary and Secondary Health and Physical Education (HPE)
committees and associations are working on a number of exciting initiatives.All of our
elementary schools will have matting placed on gymnasium walls to meet OSBIE's and
OPHEA's safety standards.Secondary fitness rooms were assessed last summer and
immediate repairs and replacements will take place thanks to the support of trustees and
Program Enhancement funding.Safety guideline inservlces will also take place for both
elementary and secondary teachers and principals.These are presently being reviewed by
curricular and extracurricular committees with an implementation plan to follow.Daily
Physical Activity and Comprehensive School Health continues to be an emphasis inallofour
schools.Intramural workshops,Teaching Games for Understanding and QualityHealth and
Physical Education Teacher workshops will be offered in the winter along with Fourth R
Training for both elementary and secondary teachers teaching Grades 8 and 9.
-The HPE committees are working hard to form partnerships in curriculum this year in order
to model the importance of working together for schools as well as trying to streamline
programming to become more effective for principals and teachers.As a result HPE has
formed partnerships withHealth Canada for intramurals,Safe Schools for Fourth RTraining,
OPHEA and 'OASPHE for HPE curriculum review and System Staff Development for
Effective HPE training for new Teachers.These are just a few of the new partnerships.
Health and Physical Education will also be hosting a leadership conference for HPE leaders
and supervisors across Ontario in 2009 January.Thames Valley has partnered with the
London District Catholic School Board on this exciting conference with both elementary
teachers and secondary department Heads in HPE attended.HPE provincial curriculum
review Istaking place and the curriculum will be revised and implementation will take place
by 2010;
Technological Education Departments have been busy meeting the requirements of the
PARCS shielding and guarding standards.Technological Educators have been putting in
many extra hours fabricating and installing shields and guarding for our stationary power
equipment. Sheilding and guarding will remain the priority for this school year.
The PARCS report outlined a Magnetic starter deficiency for all schools withinthe Thames
Valley District School Board. Many of our existing magnetic starting switches on our
machines do not meet the current code.Data will be gathered from each secondary school
and a plan will be formulated to address this deficiency.
Subject specialist teachers will be attending curriculum Implementation sessions at the
Ministry of Education inToronto.These sessions will run from 2008 October 22 - Dec 18.
These specialists will lead in-service teams that will provide information to their colleagues
at Professional Development sessions.The New Technological Education Curriculum is
scheduled for implementation 2009 September;
The TVDSB Elementary Cross Country Championships took place at Fanshawe Park in
London, on 2008 October 21.The finals Included 1,650 participants from across Thames
Valley;
2008 October 28...14
15.REPORTS FROM THE ADMINISTRATION -cont'd
b.DEPARTMENTAL UPDATES -cont'd
Program Services -cont'd
-Student Pathways For Success initiatives included Laura Elliott,Marie Chambers (Student
Success Leader),Diana Rajala (secondary Principal)and David Westaway (elementary
Principal)represented TVDSB at the annual fall iVIinistry Student Success Leaders
Symposium on 2008 October 15/16.Highlights of Student Success initiatives for 2008-09
revealed at this event were shared with members of the secondary school Student Success
Teams at a TVDSB symposium on 2008 October 22 Four highlights were:Closing the Gap:
Targeting Support for Grade 11 Students;Student Voice -Ontario's new Student
Engagement Strategy;Grades 7-10 Differentiated Instruction and Transitions;and.
Expansion of Co-operative Education.
Business Services
Facility Services Projects and Maintenance update included the Capital .Projects at: Mitchell
Hepburn P.S.,Medway High School Addition and Renovation;Southwest St.Thomas
Elementary School;Princess Anne French Immersion P.S.Addition and Renovation;New
Elementary School in Thorndale,Lucan and Drumbo;Homedale P.S.Addition and
Renovation:Portable Classrooms update included 4 relocations at Oxbow P.S.,Eagle
Heights P.S.and Banting Annex;and 11 sold by public tender.
Director's Services
Director Bill Tucker visited MacDonald P.S.,London,metwith students and staff and toured
the school.The following meetings and events were attended by Director Tucker:Madame
Vanier Breakfast -Roots and Wings Tribute; Ministry of Education Operational Review
Meeting; Regional Education Council Meeting;Trustee Governance Meeting; UWO Faculty
of Education Open House;Ministry of Education -Special Education Grant Review Meeting;
Director Tucker brought greetings and/or presented at the following events and meetings:
Cityof London -Community and Protective Services Committee;Leadership Presentations -
Living and Leading Change;and The Director's Perspective;
Director Tucker has been asked to participate in a forum related to the Ministry Special
Education funding formula;
Members from the Mclllwraith Field Naturalists of London,Inc.,met with the Director to
recognize the Board's contributions to helping the endangered Chimney Swiftbirdfind refuge
in Thames Valley buildings. A plaque was presented to him recognizing the many schools
that participate In this program;
-.Ruth Mattingley from the Literacy and Numeracy Secretariat met with the Director to review
the Board's System Improvement Plan and the four strategic priorities.
Directors of Education De Rond and Tucker hosted trustees,supervisory officers,managers
and community partners at the Grand Theatre's student production of The Pirates of
Penzance.This unique partnership provides students with the opportunity to work with
professional acting directors,choreographers,musicdirectors,lightingdesigners and behind
the scenes staff. More than 90 students from Thames Valley were Involvedinthis project.
Public Affairs and Community Relations update included:Media interest on a number of
fronts over the past month with education an interest to all of our communities,in St.
Thomas,the opening of Mitchell Hepburn P.S.was met with great enthusiasm on 2008
October 14.Atthe same time,plans were underway for the ground breaking ceremony at
the new South West public school in St.Thomas scheduled for 2008 November 13.
^.2008 October 28...15
15.REPORTS FROM THE ADMINISTRATION -cont'd
b.DEPARTMENTAL UPDATES -corifd
Director's Services -cont'd
-Other issues handled by the Public Affairs department over the last month include the EQAO
results and the decision by Director Tucker to decline a donation from a handgun
competition.Media questions about internet safety and the Board's anti bullyingpolicy were
also handled providing an opportunity to talk about the Board's Safe Schools program.
-The addition of Richard Hoffman as Public Affairs Officer with the Board will strengthen the
department's commitment to communications.Richard is the former managing editor of the
London Free Press and co-owner of MMI Media Management Inc.that worked with
businesses to strengthen their message on a number of fronts.
The Community Use of Facilities Department continues to build relationships with schools
throughout the District to find ways to encourage communities to use Thames Valley
buildings outside of regular hours of learning.A Community Use of Facilities Centralization
Committee has been formed to offer Input into this important issue as the department works
to streamline and organize the use of Thames Valley facilities as community hubs by non
profit groups.Eighty-three schools were utilized by Elections Canada in the Federal Election
on 2008 October 14.
Local media were onslte at Arthur Stringer Public School,London, on October 06 for a very
special award presentation as part of Fire Prevention Week.An 8-year-old student,Treena
Semple,received an award from the Canadian Association of Fire Chiefs for her efforts in
saving her neighbour's life this summer from a house fire.Treena was presented with her
own fire helmet and suit and a certificate,and was named Junior Fire Chief for a Day.The
• London Fire Department and Sparky the Fire Dog spent the day at Arthur Stringer PS
providing Fire Safety education to al!students;
September and October were busy months for the Thames Valley Education Foundation as
more than 800 Student Awards and Scholarship cheques are processed for distribution to
students for fall commencements.Just over $400,000 in awards and scholarships were
presented to these many deserving students across our District;
After months of development,the 10th Anniversary Book "A Week In the Lifeof the Valley"
was unveiled to an enthusiastic crowd at the TVDSB Education Centre on 2008 October 22.
The book Is a compilation of photographs taken at every school in the system and Is bound
tobecome a best seller in the family ofschools. Aspecial Donor Recognition Breakfastwas
held priorto the Launch to thank all of the sponsors that helped bringthis book to reality.
Books are available for sale on line for $25.00;
It Is time once again for Take Our Kids to Work Day scheduled for 2008 November 05 as
Grade 9 students spend the day at work,job shadowing a parent, relative or adult friend.
TVDSB is also committed to participating in this valuable program as a host employer.
Invitations have been extended to all employees who have children in Grade 9to Invitetheir
sons and daughters to join the system for.-a day of work."
Morethan 125 parents attended the Parent Learning Forum at the TVDSBEducation Centre
on October 25 co-presented by the Board and the Thames Valley Parent Involvement
Committee (TVPIC).Arlene Morrell,TVPIC Chair, was thanked for her significant
contribution to another successful event.Some of the topics discussed were:Transition to
High School,PreparingforPost-Secondary Education,and Build YourChild's Literacy Skills.
Guest speaker Alvin Law spoke passionately about havinga never-glve-up approach to life.
2008 October 28...16
16.REPORTS OF COMMITTEES
a.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING 2008 October 14
1:00 p.m.-2:25 p.m.
Members
M.Hendrick,Trustee,Chair
M.Eiijah,Oneida Nation of the Thames
C.Thomas,Munsee-Deiaware Nation
J.Bennett,Trustee
Administration and Others
L. Elliott,Executive Superintendent,Program
Services
T.Siliaby-Ramsey,F.N.Counsellor,H.B.Seal S.S.
C.Rogers,F.N.Counsellor,McEachren/Duffield
P.S.
J.McCredie,Principal, A.E. Duffield P.S.
S. IVIcCombe,Principal,M.B.McEachren P.S.
J.Robinson,ESL/ELD,NL Diversity,Program
Services
P. Sydor,Saunders S.S.
S. Kilbourn,Assistant,Corporate Services
Regrets
P.Sattler,Trustee
T.Smith,Principal,Westminster Central P.S.
R.Doxtator,Oneida Nation of the
Thames
G.McGahey,Chippewas of the
Thames
S.Albert-Ninham,Chippewas of the
Thames
T.Grant,Trustee
J.Antone,Counsellor,Saunders S.S.
M.Reid,Attendance Counsellor,
Thames S.S.
R.Jackson,LifeLong Learning
Admin.Oneida
Nation of the Thames
C.Graves,Learning Supervisor,
Program
Services
B.Miskiman,Principal,Thames S;S.
Guest
Deborah Reitzel-Jaffe,Consulting
Psychologist,Thames Valley District
School Board
1 CALL TO ORDER
The meeting convened at 1:15 p.m.at 271 Jubilee Rd, Muncey,Ontario.
2.APPROVAL OF AGENDA
The agenda was approved as printed.
3.CONFLICTS OF INTEREST
No conflicts of interest were declared.
4.CONFIRMATION OF VOTING MEMBERS
-Trustees (2)J.Bennett,T.Grant
-Oneida of the Thames (2)M.Elijah, R.Doxator
-Chippewas of the Thames (2)G.McGahey,S.Albert-Ninham
-Munsee-Delaware Nation (1)C.Thomas
5.WELCOME AND INTRODUCTIONS
Chair Hendrick welcomed everyone and thanked C.Thomas,Munsee-Delaware Nation,for
hosting the meeting.
6.REPORT OF MEETING -2008 September 9
It was noted that the 2008 September 9 report was approved at the Board.
2008 October 28...17
16.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING -cont'd
7.MINISTRY PROJECT UPDATES
CODE
Exec.Supt.L. Elliott reported that the CODE project is In the process of wrapping up.The
remaining money must be spent by the end of November.A new proposal was submitted-
to the government for $134,000.00 but it has not been confirmed as to whether the proposal
was successful.Chair Hendrick has requested to see a copy of the final report that was
submitted.
8.STUDENT SUCCESS
Effective Communication Skills
Exec.Supt.L. Elliott questioned what effective communication skills could be adapted so
schools could work closer with parents at home regarding attendance issues.Discussion
followed with input from the group.It was suggested that the counsellor working with the
student come to the Band office to discuss attendance issues.Exec.Supt.Elliott reiterated
that the principal is responsible for attendance and it should be dealt with at the school,it
was also noted that not all parents have computers to check attendance and they need to
work closerwith the attendance counsellors with regard to this Issue.As well, it was felt that
there may be underlying problems when it comes to attendance issues and itis important to
Identify these issues as quickly as possible.
9.NATIVE INPUT REQUEST
Guest Dr.D.Reitzel-Jaffe,Consulting Psychologist,spoke on suicide and the student groups
at risk.Background information was presented on high risk groups and a handout was
distributed. The full document can be accessed through the employee portal under "Suicide
Awareness Documentation".Dr.Rietzel-Jaffe is looking for feedback from the Committee
on the documentation and how it could be updated.The Committee suggested that they
would consult with their communities and review the documentation.Itwould forward any
comments to S. Kilbourn and she would pass them on to Dr.Reitzel-Jaffe.
10.PRINCIPALS'UPDATES
A.E.Duffield Public School
J.Credie reported that A.E. Duffield's system strategic goal was to increase the percentage
of primary students attaining levels3 and 4 from68% to 66% and junior students from58%
to 60% or higher on writingon the 2009 spring EQAO assessment.The school goal is to
develop problem solving skillsand increase the number of students at levels 3 and 4 Inthis
area.
An open house was held for the students of Oneida of the Thames First Nation on 2008,
September 23. Nineoffifteen students had family attend. The students and their families
had a chance to meet withtheir teacher and have a pizza lunch.Prizes were provided. C.
Graves presented information on the AboriginalSelf Identification.
The grade 8 MentoringProgram has started.The fourmentors will be working withthe grade
8 NSL students throughout the year.There are nine sessions on Mondays for each term and
the project is beingfacilitatedthrough the FourthR program. Tri-schoolactivitieswere held
as follows:the Turkey Trot Cross Country Meet was held 2008 October 10,as well as a
school tripforthe grade 6 classes that day. Standing Stone School was closed on October
•10^and their students did not attend.
Future plans include a trip to the Pow Wow in November,as well as waiting for their
phraselator to arrive.
M.B.McEachren Public School
S. McCombe reported that they are administering the TVDSB reading test withthe grade 7
and grade 8 students,at M.B.McEachren PublicSchool. This will help them to learn where
their students'strengths are and areas for improvement.
2008 October 28...18
16.REPORTS OF COWIWIITTEES -cont'd
a.REPORT OF THE NATIVE ADVISORY COMiWlTTEE JWEETING -cont'd
10.PRINCIPALS'UPDATES -cont'd
The open house for Oneida of the Thames First Nation was heid 2008 October 1 and was
a great success.There were approximately 50 people who.came to meet the staff,tour the
school,hear a presentation about Native Self Identificationand enjoy a pizza supper.Two
McEachren graduates shared their thoughts about what it takes to be successful in school.
C.Rogers was commended for her help organizing the evening event.
The staff recentlyviewed a video for professional learning that talked about not taking a zero
for uncompleted assignments.
Students recently participated in a soccer tournament finishing third. A number of grade 7
and 8 students are trying out for the volleyball team.
The school is presently investigating the possible purchase of a Phraselator from Voxtec.
This machine gives the proper pronunciation of the Oneida language,an essential element
of the Oneida culture.
H.B.Beal Secondary School
T.Sillaby-Ramsey reported that Fanshawe College offered students training on career
choices by completing a survey. On 2008 November 20,students will travel to Fanshawe
College fortheir survey results.The graduating students will have an opportunityto see what
courses are being offered at different colleges and universities on 2008 October 30.
Five students were trained in the mentoring program at the Fourth R.
Saunders Secondary School
P.Sydor reported that on 2008 October 4 students from Saunders S.S.took part in the
Missing 500 Vigil that was held at the Education Centre.The First Nations Student Council
has been established for the 2008/2009 school year.
First Nations PM Assemblies were held on 2008 October 8 and 9. K.Nicholas, First Nations
Counsellor from UWO,spoke to the students about pathways to success in university and
options specificallyavailable for First Nation students.P. Sydor spoke to the students about
the TVDSB Aboriginal Self Identification initiative.Guest speaker B.Maracle-Buis ran a
Ministry of Education approved two-day, Interactive workshop withthe students,designed
to address issues of bullying and racism.The event was an overwhelming success.The
next step would be to follow up with student leaders in the spring and rerun a modified
version of the event to include students of other cultures to help buildcommunity withinthe
school.
On 2008 October 10,interim report cards Went home.
Eight students were trained in the Fourth R mentoring program.Students represented
Munsee-Delaware First Nation,Oneida ofthe Thames First Nation,Chippewa ofthe Thames
First Nation,as well as Urban.
The Cultural Centre is busy at lunch hourwithMonday being scheduled for students to finish
theirhomework;Tuesdays -NativeStudent Association Meeting,Wednesdays -peer mentor
group meeting,Thursdays -students can finish assignments and Fridays are set aside for
open room day.
Important dates to remember are as follows:October 16-Parent Teacher night,October 30-
Awards nightwhere thisyear the Grade 9's with eight or more credits will also be recognized
at that time, November 5-Take Our Kids to Work Day, November 17-mid term reports go
home and November 18-Native Advisory Committee Meetingat Saunders Secondary.
2008 October 28...19
16.REPORTS OF COWIMITTEES -cont'd
a.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING -cont'd
10.PRINCIPALS'UPDATES -cont'd
Westminster Central Public School (WCS)
S.Colborne reported Fourth R Peer Mentioning Program's purpose is to facilitate a smooth
transition from elementary to secondary school.F. Hurley (coordinator)and two of the
mentors presented an overview of the program to eligible First Nations students on
September 29.The first session began on October 6 with five students from grades 7 and
8 participating.The program will continue for 19 - 25 weeks on Monday mornings.Early
feedback from the students is that they like the program and are positive about its value in
assisting their transition to secondary school.
The Academic Ambassadors program celebrates high-level academic success.Specifically,
students are identified who complete Level 4 work that is so exceptional,itIs shared with the
Principal. At the end of every month,each student receives a Certificate of Achievement and
a prize is drawn at random.In September,10 students were recognized with Krystal Wood
being the prize recipient.So far in October,19 students have been recognized.
On September 30,the cross country running team,under the direction ofMrs.Stewart &Miss
Daykin,participated In an invitational meet at L.B.Pearson Public School.On October 7,
23 students returned to Pearson for the Regional Cross Country meet.The team was very
successful as 10 runners qualified for the TVDSB championships at Fanshawe Conservation
Area on October 21.
It was a record-breaking year for the Terry Fox run as $1,139.00 was generated to support
the research and education programs of the Canadian Cancer Society.
Volleyball tryouts have started with 16 boys and 9 girls attending.
Junior house league soccer is underway. Under the direction of Mrs.Vere,senior students
convene the league and officiate the games.
Under the direction of Mrs.DeLancey and D.Walsh (Public Health Nurse),a group of 15
students have assumed leadership for health conscious initiatives at WCS. To date, the
Health Inspectors have provided public service announcements about good nutritionand
convened the International Walk To School day. As WCS is 100%bussed,the event was
celebrated as Walk ^School day on October 9.Brandon Sickles was commended for his
excellent leadership for this event.
Student Council elections were held during the last week of September.Under the direction
of Ms.Dobson,the Student Council will convene several spirit activities similar to prior years.
The first Spirit Assembly was held on October 1, with Mr.Edwards'class hosting. To
promote school-wide spirit, the senior class authored and performed a play in which
someone had stolen Westminster's school spirit on the last day of June.The challenge for
these senior students was to hunt it down and return it to the school.They closed their
performance by leading the assembly in singing of the new school song.
Thames Secondary School
The school year at Thames remains very successful.There continues to be a strong number
of students seeking registration at the school. The wait listnow consists of six students that
the school is working hard to accommodate.There are 21 classes that are over the
maximum class size restriction.
As an example of the strength of Thames student leadership,one student was selected by
the Cityof London Council to bringthe voice of youth to their Crime Prevention Committee.
This student will represent all Thames Valley students live in the City.
The Parent/Teacher Meeting Night was a huge success;one of the largest parent turnout in
years.
2008 October 28...20
16.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING -cont'd
10.PRINCIPALS'UPDATES-cont'd
The students who participated In the Banff work experience learning opportunity were
recognized at the last Board meeting.Plans are underway for a group of students to work
in either Charlottetown, Prince Edward Island, or Whitehorse,Yukon, this spring.
11.LEARNING ABOUT FIRST NATIONS'COMMUNITIES
C.Thomas,Munsee-Delaware First Nation,welcomed the NativeAdvisory Committee.She
provided a comprehensive presentation on the Munsee-Delaware First Nation noting the
Munsee-Delaware Nation has a membership of523.The presentation included a slide show
of buildings that house a day care centre which accommodates 44 children, Health Services-
Medical Centre,as well as the administration building.Throughout the year,Munsee-
Delaware facilitates various programs for children and elders which include a Hallowe'en
party,Christmas gathering witha meal provided and the Native Youth Olympics.The Nation
has an archery club which meets year round and holds an annual health careers fair. M.
.Hendrick thanked C.Thomas for her informative presentation.
12.ADDITIONAL ITEMS
It was suggested that the team of First Nations should meet regarding the tripod selection
of the First Nation Student Trustee.The last time a First Nation Student Trustee took part
was 2003 October.
It was suggested that the Native Advisory Committee receive a copy of the GAP analyses
study that was conducted.Exec. Supt. L. Elliott will ask S.Killip to do a presentation on the
survey to schools.
13.ADJOURNMENT
A motion to adjourn the meeting at 2:25 p.m.was carried.
RECOMMENDATIONS:none
b.REPORT OF THE AUDIT COMMITTEE
MEMBERS PRESENT
T.Grant
J.Stewart (Chair)
T.Van Pinxteren
R.Robertson
R.tisdale
Visitor:Karen Aranha
M.HENDRICK,
Chairperson
2008 October 21
3:00 p.m.-4:11 p.m.
ADMINISTRATION AND OTHERS
B.Greene K.Meeson
J.Berkin
1.APPROVALOF AGENDA - The agenda was approved by motion.
2.CONFLICTS OF INTEREST -none declared.
3.REVISED MEETING SCHEDULE
Exec. Supt.B.Greene described the revised AuditCommittee Meeting Schedule noting
Ministry of Education timelines and reporting requirements.
V
2008 October 28...21
16.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE AUDIT COMMITTEE -cont'd
4.FINANCIAL REPORTING-REVENUE
Manager K.Meeson provided a review of the Board's general ledger and a description of
TVDSB revenues.She described the Ministryof Education Grants and Municipal property
tax payments received from the Local Government on a quarterly basis.She also provided
information on tuition fees and revenues received from Continuing Education and
transportation services provided to other boards.Exec.Supt.Greene and Manager Meeson
answered questions from trustees and provided information on enrolment reporting,rental
revenues and Special Purpose Grants.
5.FEE DISCLOSURE
Exec.Supt.Greene discussed Deloitte's requirement to disclose their fees.Manager
Meeson provided copies of the Deloitte Letter of Engagement for the 2007-2008 Internal
Audit Plan and the Annual Financial Statement audit engagement letter for 2008 August 31.
6.INTERNAL AUDIT POSITION -UPDATE
Manager Meeson reviewed the posting of an internal audit position. This position was
approved during the 2008-2009 budget process from a recommendation of the Audit
Committee.She noted the position description was presented to the Job Evaluation
Committee of AAPSP for determination of job level.Applications are currently being
reviewed.
7.MANAGEMENT LETTER 2007 AUGUST 31 -FOLLOW UP
Manager Meeson provided a brief review of the status of implementation of the
recommendations resulting in the Management Letter from Deloitte from the financial
statement audit of 2007 August 31.She noted a significant portion relates to the Information
Technology Department and that Deloitte would review the status of the recommendations
as part of the 2008 financial statement audit.
8.OTHER BUSINESS
Discussion regarding the reporting ofthe findings from the Internal Audits conducted during
2007-2008 tooi<place.Exec.Supt.Greene noted that the issue of protection of privacy is
currently being investigated.He also noted that the Chairs'Committee will be considering
the Audit Committee mandate.
9.NEXT MEETING
The next meeting was scheduled for 2008 November 04 at 3:00 p.m.
10.ADJOURNMENT
A motion to adjourn was moved and carried at 4:11 p.m.
RECOMMENDATIONS:none
J.STEWART,
Chairperson
2008 October 28...22
18.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE CHAIRS' COMMITTEE 2008 October 14
11:20 p.m.-11:30 p.m.
MEMBERS ADMINISTRATION AND OTHERS
J.Bennett P.Sattler (Chair)B.Tucker S.Christie
G.Hart J.Stewart
The committee moved in camera to discuss a personnel matter at 11:20 p.m.It reconvened in
public session and adjourned at 11:30 p.m. by motion.
RECOMMENDATIONS:none
P.SATTLER,
Chairperson
d.REPORT OF THE CHAIRS'COMMITTEE 2008 October 22
10:00 a.m.-11:50 a.m.
MEMBERS ADMINISTRATION AND OTHERS
J.Bennett P.Sattler (Chair)B.Tucker"S. Christie
G.Hart J.Stewart
1.APPROVAL OF AGENDA
The agenda was approved.
2.CONFLICTS OF INTEREST -none declared
3.REVIEW OF 2008 OCTOBER 28 BOARD AGENDA
The agendas for the in-camera and public Board meetings of October 28,2008,were
discussed and updated.
4.CORRESPONDENCE
A letter from the Minister of MunicipalAffairs &Housing regarding the cost of school site
acquisition was added to the October 28,2008,Board agenda under "Communications":
Director Tucker will follow up on a request from the Township of East Zorra-Tavistock
regarding the potential purchase or lease of a parcel of Tavistock PS property to construct
a library/childcare facility.He will bring an update to the next meeting.Chair Sattler will
respond to the letter following the Director's update.
5.LONG-TERM COMMUNITY PARTNERSHIPS STANDING COMMITTEE MANDATE
A draft mandate for the Long-Term Community Partnerships Standing Committee was
discussed and amended.The following motion was moved and carried:
That the following mandate of the Long-Term Community Partnerships Standing
Committee be approved:
The Long-termCommunity Partnerships Standing Committee explores possible community
partnershipsto enhance student achievement and facilitatethe Board's long-termoperational
planning through the sharing of resources.It consists of at least three trustees and meets
at the call of the Committee Chair.
2008 October 28...23
16.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE CHAIRS'COMMITTEE -cont'd
6.AGENDA FOR MPP MEETING OF 2008 OCTOBER 31
Agenda items for the October 31 MPP meeting were discussed and updated.Trustees will
discuss education issues/concerns at the meeting.
7.MINISTRY OF EDUCATION OPERATIONAL REVIEW REPORT
The Director and Chair have received a copy of the report on the Ministry of Education
Operation Review.It will come forward to the Board at a future meeting withan overview of
the response to the recommendations.
8.MINISTRY'S NEW INITIATIVE -"STUDENT ENGAGEMENT STRATEGY -STUDENT
VOICE"
Correspondence from the Ministry of Education regarding the creation ofa student advisory
council to seek advice from students has been received.The Council,comprised of 60
students in Grades 7 to 12 across the province,is one part of Ontario's new Student
Engagement Strategy called "Student Voice". Director Tucker will followup with the MOE
Regional Office regarding the expectations for student involvement.
9.EDUCATION CENTRE RENOVATIONS
Director Tucker updated the Committee on planned renovations at the Education Centre to
accommodate new programs and provide additional meeting room space.
10.OTHER BUSINESS
a.Director's Review
Chair Sattler advised that it is necessary to schedule a meeting to complete the
Director's review.She will pollthe trustees for a possible meeting on November 18 or
19 at 7:00 p.m. in the Trustee Conference Room.
b.Capital Planning Advisory Committee (CPAC)
DirectorTucker advised that the annual accommodation reporttothe Board is scheduled
for November 25. He asked for Input on holding one CPAC meeting or regional
meetings,and proposed a CPAC meeting date In January.Following discussion,it was
agreed that it will not be necessary to schedule a meeting at this time as CPAC has
considered the Phase 2 ARCs and made its recommendations.It was suggested that
the Issue of maintaining the CPAC process be discussed with trustees.Director Tucker
will report back at the next meeting.
c.Phase 2 ARCS
Trustee Hart suggested thatorganizational meetings forthe Phase 2ARCsbe scheduled
as the Board approved the ARC Chairs at the October 14 Board meeting. Director
Tucker will ask the supervisory officers to contact the ARC Chairs to initiate the
meetings.
11.DATE AND TIME OF NEXT MEETING
The following meetings have been scheduled for 9:00 a.m.:
Novembers,19;
•December 10.
12.ADJOURNMENT
The meeting adjourned at 11:50 a.m.by motion.
2008 October 28...24
16.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE CHAIRS'COMMITTEE -cont'd
RECOMMENDATION:
That the following mandate ofthe Long-TermCommunity Partnerships Standing Committee be
approved:
The Long-term Community Partnerships StandingCommitteeexplores possible community
partnerships to enhance student achievement and facilitatethe Board's long-term operational
planning through the sharing of resources.It consists of at least three trustees and meets
at the call of the Committee Chair.
P.SATTLER,
Chairperson
Exec. Supt.Sereda requested that the agenda material distributed to trustees be destroyed
following the MPP meeting.
A recommendation was adopted on motion of J.Bennett,seconded by G. Hart. A motion to sit to
12:00 a.m.was moved by R.Tisdale,seconded byT.Grant and carried.
e.REPORT OF THE BUDGET ADVISORY COMMITTEE 2008 October 27
1:10-1:50 p.m.
MEMBERS PRESENT ADMINISTRATION AND OTHERS
F.Exiey T.Robers (Chair)B.Tucker B.Hester
R.Tisdale B.Greene 8.Christie
Absent:T.Grant
S.Peters
Trustee Visitor: J.Bennett (1:15)
1.APPROVAL OF AGENDA
The agenda was approved by motion.
2.CONFLICTS OF INTEREST -none declared
3.REVISED 2008-09 BUDGET PROCESS -
Director Tucker presented and described a revised Budget Development Process following
discussion with,trustees at a recent caucus.He indicated that issue sheet should be a
working documents for reference each year.
As part ofthe process,each department will reporton itsreviewof expenditures and consider
ways to improve its effectiveness and seek additional efficiencies. Each department will form
itsownBudgetDevelopmentCommitteetoreportonIssues developedatthe Budget Priority
meeting. Itis expected that the budget priorities will alignwiththe strategic directionof the
system.Director Tucker advised that a binder of issue sheets will be developed for the
Committee's consideration in Marchof each year inorder to develop the system picture of
budget needs.He proposed that the Budget process be taken to the Boardfor approval. It
was clarified that input from OPC will be builtinto the process.
Following discussion, itwas agreed to Include an additionalnugget and insertit as nugget
3 of the Key Elements:
Departmental budgets which align withthe Board's strategic priorities.
V .
2008 October 28...25
16.REPORTS OF COMMITTEES -cont'd
0.REPORT OF THE BUDGET ADVISORY COMMITTEE-cont'd
REVISED 2008-09 BUDGET PROCESS -cont'd
A Budget Priority meeting has been scheduled for November 4 at 7:00 p.m. to discuss
prioritiesforthe coming budget year.The Importance of trustees attending the meeting was
stressed.
The following motion was moved and carried:
That the Revised Budget Development Process be referred to the October 28, 2008,
Board meeting for approval as amended by the Budget Advisory Committee.
4.GUIDING PRINCIPLES
Director Tucker described the Guiding Principles approved bythe Board on February 12 and
suggested thatan additionalnugget be added toInclude"all budget reviewsand deliberations
will align withTVDSB strategic priorities."
The following motion was moved and carried:
That the Guiding Principles be revised with the addition of the final nugget "All budget
reviews and deliberations will align withTVDSB strategic priorities."
5.OTHER BUSINESS
a.Issue Sheets
DirectorTucker suggested that issues that are no longer applicable be removed fromthe
Issues Listand an amended list be prepared for trustees'consideration at the Budget
Priority meeting.It was agreed that at the November 4 meeting, the Senior
Administration will outline issues it recommends be deleted from the list.
6.NEXT MEETING
The next meeting will be scheduled when the 2009 Committee Is struck.
7.ADJOURNMENT
A motion to adjourn was moved and carried at 1:50 p.m.
RECOMMENDATIONS:
1.That the Revised Budget Development Process be approved.
2.That the revised Guiding Principles be approved.
T.ROBERTS,
Chairperson
Recommendations 1 and 2 were adopted on motion of T.Roberts,seconded by J. Bennett.
DirectorTucker reviewed the 2009-2010 Budget Process and detailed the timeframe as budget
Identified Issues move fonvard.
2008 October 28...26
16.REPORTS OF COMiUIlTTEES -cont'd
f.REPORT OF THE COMMITTEE OF THE WHOLE - IN CAMERA 2008 OCTOBER 28
MEMBERS PRESENT
J.Stewart
J.Bennett
S.Doub
F.Exiey
T.Grant
G.Hart
Regrets:S.Polhill
Absent:M.Hendrick
P.Jaffe
8.Peters
T.Roberts
J.Rowe
P.Sattler
R.Tisdale
L.Varghese
ADMINISTRATION AND OTHERS
B.Tucker
B.Greene
M.Sereda
K.Wilkinson
C.Bourbonnais-
i\/lacDonald
K.Bushel!
L.Griffith-Jones
S.Hughes
M.Moynihan
M.E.Smith
B.Sonier
J.Thorpe
P.Tufts
B.Wagner
8.Christie
R.Hoffman
K.Young
The Committee met in camera from 5:05 to 5:30 p.m.
1.APPROVAL OF AGENDA
The agenda was approved by motion.
2.CONFLICTS OF INTEREST -No conflicts of Interest were declared.
3.Confidential legal,personal and negotiations matters were discussed.
4.RISE AND REPORT
A motion to rise and report was moved and carried at 5:30 p.m.
RECOMMENDATIONS:
1.That the motion approved at the in-camera session of October 28,2008,related to a
resignation to retirement by mutual consent be approved.
2.That approval be granted to negotiate a contract withVisual Education Centre Ltd. (V.E.C.) to
purchase "Learn360"video streaming services.
3.That the Board approve the amendments to the 2005-2008 Memorandum of Agreement
between the parties for the period 2008 September 01 to 2012 August 31 as contained In the
Memorandum of Agreement signed by the parties on 2008 October 20.
JAMES STEWART
Chairperson
The recommendations were adopted on motion of J.Stewart,seconded by T.Grant.
17.COMMUNICATIONS
a.CHAIRS'SUMMARY REPORT
Chair Sattler advised trustees that during 2008 October,she attended the following meetings
and events:Presenter at TVDSB Leadership Picture Workshop;Grand Theatre production of
Pirates of Penzance;Governance Retreat;Medway H.S.Graduation;Launch of"AWeek in the
Lifeofthe Valley"and Donor Recognition Breakfast;LondonPolice Services re:Strategic Plan;
Lucas S.S.Awards Night;Clarke Road S.S.Graduation;and Thames Valley Parent
Involvement Committee Workshop.Chair Sattler plans to attend the upcoming MPP meeting
on 2008 October 31.
2008 October 28...27
17.COMMUNICATIONS -cont'd
b.ONTARIO PUBLIC SCHOOL BOARDS'ASSOCIATION -UPDATE
Trustee Hart advised tliat the OPSBA Regional meeting scheduled for 2008 November 01 has
been cancelled.
c.MINISTRY OF MUNICIPAL AFFAIRS AND HOUSING
A letter was received from Jim Watson,MPP,Ministry of MunicipalAffairs and Housing, to
Chair Battler regarding the Board's letterof support for recent requests fromthe Waterloo,Peel
and Upper Grand District School Boards regarding the cost of school site acquisition.The
letter also acknowledged that theTVDSB has requested that subsection 51(25.1)of the
Planning Act be proclaimed.
18.NOTICE OF MOTION
Trustee Stewart presented the following Notice of Motionto be considered at the Regular Board
meeting of 2008 November 11:
That an Accommodation Review Committee be established to review combined
elementary/secondary pupil accommodation withinthe existing Norwich District HighSchool
boundary.
19.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -none
20.ADDITIONAL ITEMS -none
21.QUESTIONS/COMMENTS BY MEMBERS
Trustee Hart advised that following the MPP meeting on 2008 October 31, Exec. Supt. Wilkinson will
be conducting a tour of Manor&Highland Park P.S.,Brick Street P.S. and Woodland Heights P.S.
starting at 1:00 p.m. All trustees are invited to attend.
Trustee Polhill advised that she attended the Thames Valley Cross Country Finals with her son on
2008 October 21 and extended appreciation to the organizers for an excellent event.
Trustee Tisdale advised that the Child &Parent Resource Institute (CPRI)is conducting a free
seminar on children's mental health on Wednesday,2008 November 05.
22.ADJOURNMENT
The meeting adjourned at 11:40 p.m. on motion of F.Exiey,seconded by P. Jaffe.
CONFIRMED:
Chairperson
2008 October 28...28
SUMMARY OF APPROVED RECOMMENDATIONS OF 2008 OCTOBER 28
Thatthe students of Norwich District High Schoolbe accommodated at CollegeAvenueSecondary
School and Glendaie High School effective2010 September 01\and
Thatan addition beconstructedand renovationsbecompletedat CollegeAvenueSecondary School
to create a Specialized Technology Centre and to enhance program; and
That the present Nonvich District High Schoolat RR 1 Norwich (Stover Street &Hwy 59), be closed
and declared surplus effective 2010 June 30.
That a Boundary Committee be established to seek input on secondary boundaries for school
designations in South East Oxford.Further,that consultations occur with the Grand Erie School
Board on possible student accommodation at DelhiDistrict Secondary School.
That the grade nine students at Annandale School be accommodated at Glendaie High School
effective 2010 September 01;and
That an addition be constructed and renovations be completed at Glendaie HighSchool to enhance
program and meet enrolment needs.
That a Design Committee be appointed to provide inputto the additionand renovations at College
Avenue Secondary School.
That a Design Committee be appointed to provide inputto the addition and renovations at Glendaie
High School.
Recommendations 1, 2 as amended,3, 4 and 5 were adopted on a PollVote as follows:
YEAS:J. Bennett, F.Exiey,G. Hart, P. Jaffe, S.Polhill,T.Roberts,P.
Sattler,J.Stewart,R.Tisdale
NAYS:S.Doub,T.Grant,S.Peters
ABSTENTIONS:none
Student T rustee Varghese nay
Student Trustee Rowe nay
That the holding zone of North Talbot be designated to A. E.Duffield Public School effective 2009
September 01.
That the following mandate of the Long-Term Community Partnerships Standing Committee be
approved:
The Long-term Community Partnerships Standing Committee explores possible community
partnerships to enhance student achievement and facilitatethe Board's long-term operational
planning through the sharing of resources.It consists ofat least three trustees and meets at the
call of the Committee Chair.
That the Revised Budget Development Process be approved.
That the revised Guiding Principles be approved.
I