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4/14/2009 - Regular Board MeetingTHAMES VALLEY DISTRICT SCHOOL BOARD REGULAR BOARD MEETING,PUBLIC SESSION 2009 APRIL 14,7:00 P.M. BOARD ROOM,EDUCATION CENTRE AGENDA V-verbal M -material 1.CALL TO ORDER V 2.O CANADA V 3. SPECIAL MUSICALPRESENTATION -Ryerson Public School String Orchestra V (London) 4.APPROVAL OF AGENDA M 5.OFFICIAL RECORD 6.RECOGNITIONS -none 7.CONFLICTS OF INTEREST V 8.CHAIR'S ANNOUNCEMENTS V 9.DIRECTOR'S ANNOUNCEMENTS V 10.PRESENTATIONS a.Thames Valley Parent Involvement Committee -Annual Report M 11.MINUTES OF THE 2009 MARCH 24 REGULAR BOARD MEETING M a.Confirmation of Minutes b.Business Arising from the Minutes 12.STUDENT TRUSTEES'UPDATE V 13.REPORTS FROM THE ADMINISTRATION a.French Immersion Update M b.Update on 2009-10 Grant for Student Needs (GSN)V 14.REPORTS OF COMMITTEES a.Chairs'Committee,2009 April 08 M b.Trustee Professional Development Committee,2009 April 08 M c.Long-Term Community Partnerships Committee,2009 April 08 M d.Committee of the Whole,In Camera,2009 April 14 V 15.COMMUNICATIONS a.Ontario Public School Boards'Association -Update V b.Carolinian Forest Campground M c.Western Fair Association M 16.NOTICE OF MOTION 17.MOTION -NOTICE OF WHICH HAS BEEN GIVEN 18.ADDITIONAL ITEMS 19.QUESTIONS/COMMENTS BY MEMBERS 20.ADJOURNMENT THAMES VALLEY DISTRICT SCHOOL BOARD REGULAR MEETING,PUBLIC SESSION 2009 APRIL 14 The Board met in regular session on 2009 April 14 inthe Board Room at the Education Centre,meeting in public session at 7:03 p.m. to 10:59 p.m.The following were in attendance: TRUSTEES J.Bennett S.Doub F.Exiey T.Grant Regrets:G.Hart Absent:M.Hendrick ADMINISTRATION AND OTHERS B.Tucker K.Dalton L.Elliott B.Greene M.Sereda K.Wilkinson 0.Bourbonnais-MacDonald M.Hendrick P.Jaffe (-9:40 +9:50) 8.Peters 8.Polhill T.Roberts L.Griffith-Jones S.Hughes B.Sonier M.E.Smith P.Tufts B.Wagner K.Bushell J.Thorpe J.Rowe P.Sattler J.Stewart (Chair) R.Tisdale L.Varghese 8.Christie B.Hester R.Hoffman K.Meeson G.Owens K.Young W.Scott 1.CALL TO ORDER. Board Chairperson Stewart called the meeting to order at 7:03 p.m. 2./3.O CANADA AND MUSICAL PRESENTATION The appreciation of the Board was extended to the Ryerson Public School (London)and Conductor Daniel Bellfor leading in the singing of O'Canada and performing two musical selections. 4.APPROVAL OF AGENDA The deferred motion of2009 March 10 re SEAC Appointment,was added as item 13 and the agenda was renumbered accordingly.The agenda was approved on motion of J.Bennett,seconded by F. Exiey. 5.OFFICIAL RECORD -none 6.RECOGNITIONS -none 7.CONFLICTS OF INTEREST -No conflicts of interest were declared. 8.CHAIR'S ANNOUNCEMENTS -none 9.DIRECTOR'S ANNOUNCEMENTS Director Tucker asked Manager Kate Young to comment on the disappearance of an 8-year-old Grade 3 student from Oliver Stephens PS in Woodstock.Manager Young reported that it has been . a week of uncertainty for the staff and students over the past week. It was reported that Oliver Stephens P.8.Principal Cheryl Micacchi continues to ensure that the students'school day is as normal as possible.Members of the Board's emergency response team have been at the school to assist staff and students who may need assistance in dealing with the situation.Ms.Young advised that the student's classmates made purple ribbons for everyone at the school to wear and sent a bouquet of hope to her family.Director Tucker indicated that he has spoken with the Chief of Police of Oxford County. 2009 April 14...2 9.DIRECTOR'S ANNOUNCEMENTS -cont'd He extended thanks to Principal Micacchi for her sensitivity in handling this difficult situation.As well, PACR Manager K.Young, Public AffairOfficer R. Hoffman and Supt.M.E.Smith were thanked for providing additional support at Oliver Stephens P.S.The Board held a moment of silence for the safe return of the child. 10.PRESENTATIONS a.THAMES VALLEY PARENT INVOLVEMENT COMMITTEE -ANNUAL REPORT Arlene Morrell,Chairperson of the Thames Valley Parent Involvement Committee,thanked the Board for the opportunity to present the 2007-2008 Annual Report that highlights the achievements of parent engagement in Thames Valley.The presentation consisted of background information;the mandate from the Ontario Parent Involvement Policy;achievements and activities of the Committee;a summary of parent involvement Initiatives in Thames Valley schools;as well as TVPlC's future goals and commitments. The major activities of TVPIC during 2007-2008 were highlighted.The Annual Report and the presentation were created by TVPIC members and lead in the early stages by Vice-Chairperson Teresa Blum and incorporates a review of information from school's parent involvement Ending reports. Background On 2005 December 01,the Minister of Education released the Ontario Parent Involvement Policy recognizing that parents playa vitalrole in education and inthe success of schools.The policy and discussion paper stems from the Parent Voice in Education project,one of seven recommendations made to the Minister of Education for each Ontario school board to establish a parent involvement committee. Membership Greater parent involvement in education is one of the key strategies of the Ministryof Education to improve student achievement fromthe Ontario Parent Involvement Policyand annual funding supports school boards in establishing and working collaboratively withthe parent involvement committee.The Committee is chaired by a parent and the membership includes a majority of parents as well as trustees and the Director of Education.The TVPIC membership includes: Trustee J.Bennett,Exec.Supt.M.Sereda,Manager K. Young and School Council Parent Members Colleen Gowan,Sherri Clifford,Christopher Cassidy,Randy Gordon,Carolyn Walker; Home and School Parent Members Teresa Blum and Darlene Snyders and Arlene Morell. TVPIC parents bring a broad perspective to its composition covering both the elementary and secondary panel and representing the geographical regions of Thames Valley.They are leaders in school communities that also hold part time and full-time jobs yet freely volunteer time and energy to this important initiative.All members carry an equal vote although consensus is generally used to reach decisions.TVPIC meets monthly with a one-year term of office from November to November and a four-year committee position to maintain continuity.Each members has the opportunity and responsibility to participate fullyworking together as a team in an atmosphere of trust,mutual respect,cooperation,open communication,shared leadership and decision making. Parent Voice in Education From the Parent Voice in Education project research clearly indicates that children do better in school when parents are involved in their education.Every form of parent involvement in education shows children that their parents care about what they are learning and doing in the classroom and that they value a good education. When parents are engaged in education children have better school attendance,lower drop out rates and higher rates of achievement.Parent involvement is a broad term and includes a range of activities such as good parenting,helping with homework,serving on parent group committees, communicating and meeting with teachers as well as volunteering in the classroom or on school trips. 2009 April 14...3 10.PRESENTATIONS -cont'd a.THAMES VALLEY PARENT INVOLVEMENT COMMITTEE -ANNUAL REPORT -cont'd All forms of parent involvement are Important and act as vehicles to the government's vision for enhanced partnerships,a strong focus on the investments,communication and training that will have a positive Impact on parent Involvement. A genuine partnership requires substantial change that does not take place easily or without ground work. Using the Ontario Parent Involvement Policy and the Implementation of the Policy memorandum the Committee embarked on a journey to build positive relationships with partners, earn respect,and align with the TVDSB.Early on,vision and mission statements were established providing a focus for outreach activities that fulfilled the mandate as well as working through team development stages with the assistance and support of System Staff Development. Working together with the strategies learned a better and stronger Committee was formed resulting in a proficient team approach. Ms.Morel!indicated that a parent involvement committee Is like a school council for the school board.As indicated on the Ministryof Education web site:schools councils focus on local school and the community,parent involvement committees focus on things that affect more than one school.The goals of the Committee are to seek the advice of school councils,other parents, partners,and provide adviceand support,plan and implement strategies to Involve more Thames Valley parents.TVPIC is exactly like a school council (I.e.,Regulation 612)and must include Home and School membership. Our Progress - A Year of Opportunities In order to support the TVPICvision and mission,the Committee has worked tirelessly throughout 2007-2008.Connecting the classroom and the home with activities designed to support what students are learning at school is the most powerful kind of parent involvement.To make this happen three components must exist:reading and understanding the research;participation In training and professional development;and leading Ina manner that supports all stakeholders in decision making initiatives to enhance parent involvement in accordance with the Parent Involvement Policy. The school council/parent group Is the local body accountable for supporting enhanced parent involvement withthe assistance offunds ($500 per school) provided bythe Ministry ofEducation. In addition TVPIC also receives the Base Mobilization and Outreach Grant to support the Committee's key initiatives centered on the three components. Ms.Morell highlighted some of the recent TVPICactivities including:developing an operational framework and reviewing the TVDSB Policy and Procedure to ensure a strong foundation and accountability of parent Involvement funding. During 2007-2008 a new and exciting relationship with our coterminous board was formed.Parent Involvement Workshops is most successful where principals,teachers and parents work together In the best interest of each child requires a common understanding and respect for everyone's role in this partnership.During 2008 November,Dr.Betty Boult attended two workshops for parents and administrators.This Parent Learning Forum, lead by TVDSB staff focused on knowledge and education that will assist parents to be Involved in and supportive of the success of students.As well,a TVPIC Tool Kit of Resource was developed for school parent and leaders to provide advise and assistance to schools as they plan and implement parent involvement initiatives. What parents are doing in Thames Valley schools Is only briefly captured in the Annual Report and includes the most common parent Involvement activities such as hosting family events; welcoming families to the lifeof the school;connecting parents to learning in order to better help parents and students at home;honouring and recognizing parent engagement and its important contributions in breaking down barriers (real or imagined)that may exist. 2009 April 14...4 10.PRESENTATIONS -cont'd a.THAMES VALLEY PARENT INVOLVEMENT COMMITTEE -ANNUAL REPORT -cont'd Ms.Morell indicated that in order to protect the good work of the Thames Valley District School Council,TVPIC would,in discussing the disbanding of the District School Council,survey School Council and parent groups to determine next steps.TVPIC will assume the role as a liaison to school councils in providing support,and assistance to the regional school councils in order to provide a structure to foster parent involvement.Itis the expectation of TVPIC that the ad hoc committee will provide an Interim report with the final report due no later than 2009 June. Chairperson Morell summarized that TVPIC continues to grow, building on past success and the lessons learned.Now more than ever parent involvement is Integral at all levels of the. public education system.By staying current with parent Involvement issues,continuing to read and understand research implications,attending workshops and training opportunities,seeking and participating in leadership opportunities and networking with provincial parent involvement committees,TVPIC will strengthen its ability to fulfil the mandate. In response to the TVPIC surveys,communication and outreach remain our most important activities.During 2009 AprilTVPIC is hosting parent leadership training sessions at four location across the Valleywiththe goals of developing local level engagement and increasing access to training opportunities.Bymaking itselfavailable, TVPIC will provide advice and support and build relationships and connections with parent groups within the regions. Ms.Moreil expressed thanks to everyone who contributed to the parent involvement vehicle for their dedication and commitment. In response to a question,Mrs. Morell explained that the intent ofthe survey was to seek advice from parents and groups on how TVPIC would best serve and address the needs of parents. Chairperson Stewart expressed appreciation for the Informative presentation and asked that trustees receive a copy ofthe TVPIC survey results for future reference. 11.MINUTES OF THE 2009 MARCH 24 REGULAR BOARD MEETING a.CONFIRMATION OF MINUTES The minutes of the Regular Board Meeting,2009 March 24 were adopted on motion of R. Tisdale,seconded by P.Jaffe. b.BUSINESS ARISING FROM MINUTES Trustee Sattler referred to item 12.a."Ban on Bottled Water Motion"and the Director's comments regarding the Administration's follow-up process.Director Tucker advised that preliminary discussions have been held with the Executive Council noting that communication regarding the Board's direction has been sent to the system. 12.STUDENT TRUSTEES'UPDATE Student Trustee Rowe advised that four applications were received for the 2009-10 Student Trustee positions from students to represent the rural secondary schools.The election is to be held on 2009 April30.Applications were sought through the Board Chair for the Cityof London from which three applications were received for trustee consideration and selection.Student Trustee Rowe advised that a Student Advisory Council meeting has been scheduled for 2009 May. 13.RESCINDED MOTION OF 2009 MARCH 10 RE SEAC APPOINTMENT As it has been determined through the Regional Office of the Ministry of Education that the recommended representative for Autism London on the Board's Special Education Advisory Committee is not a Board employee,the followingmotion was moved by J.Bennett,seconded by R. Tisdale and carried: And resolved that Mel Muir be appointed the representative for Autism Ontario-London on the Board's Special Education Advisory Committee. 2009 ADriM4...5 14.REPORTS FROM THE ADMINISTRATION a.FRENCH IMMERSION UPDATE Exec. Supt. Dalton provided opening remarks regarding the French Immersion Update.She extended thanks to John Thorpe for his role as Acting Superintendent and especially for his contribution over the past months in coordinating the preparation of the French Immersion review and for attending the Board meeting to present the report of this complex issue. Supt.Thorpe thanked the Board for the opportunity to complete the work on French Immersion which trustees authorized in 2008 November following the presentation of the Annual Pupil Accommodation report. He presented the following comments: There is a significant opportunity before trustees this evening to take an important step in support of harmonization and equitable delivery of elementary French Immersion programming across the Thames Valley District School Board. As long ago as 2003 October 28 Board meeting,the administration was given direction to review delivery models then in place,seek public input and report back with recommendations on French Immersion program delivery.At that time,guiding principles included preference for Single track delivery and that there should be consistency in program across the Valley,including organizational models and entry points.Much has happened since then,but items still remain to be completed.This report addresses those remaining items. Administration's concept for elementary French Immersion delivery,supported through the capital planning process and reinforced by your guiding Principles for Planning which are reproduced as Appendix 1,is Senior Kindergarten to Grade 8,single-track,with late entry points at grades 1, 7 and 8. With the exception of the recently-established dual-track program at Princess Elizabeth Public School in London,this model is fullyin place in the City of London,It will, ifyou support Recommendation 7 in this report,also by fully In place In Elgin County. As space permits,following the Accommodation Review Committee process currently underway in Woodstock,late entry can be added to the program in Oxford thus completing program offerings there.This goal is referred to in Recommendation 6.The remaining recommendations before trustees this evening support completion of that plan in the county of Middlesex. While I am addressing the issue of delivery model,while not part of this report's mandate, I believe I should make a brief comment on future delivery model changes.It would be Administration's view that a Junior Kindergarten French Immersion entry point should be considered by the Board when the Ministryof education unveils its plan fora full-day program for four and five year olds. I want to extend my thanks to the staff of Corporate Services and Public Affairs and Community Relations fortheir assistance through the publicinput process,to Cathy Bear for her assistance in preparing the report Itself, to Planning Officer Gil Owens for his extensive work in the input process,the boundary reviews and the mapping and to the Capital Plan Coordinating Committee members and Administrative Council for their suggestions and editing. Supt.Thorpe provided a detailed review of the report and recommendations as follows: Purpose The report Is provided to Trustees with an Administrative response to the recently-conducted public input into possible program delivery and boundary changes for elementary French Immersion.The Administration sought Trustee support foron-going planning principles, delivery models and locations for French Immersion program delivery. 2009 April 14...6 14.REPORTS FROM THE ADMINISTRATION -cont'd a.FRENCH IMMERSION UPDATE -cont'd Content At the 2008 November 25 Board meeting, Administration was directed to conduct a process of public Input intoa possible boundary scenario for elementary French Immersion programming inthe County of Middlesex and the Cityof London, and to report back by2009 April 30. Following Board direction,the Administration undertook a process of public input into a possible boundary change scenario for elementary French Immersion delivery inthe Cityof London and the County of Middlesex. Input opportunities and methods were advertised and promoted through local media and the TVDSB website.Two public input sessions were held:Thursday, February 12 at the Education Centre and Thursday,2009 February 26, input Inwriting through Corporate Services and electronically through Public Affairs and Community Relations,from mid January to 2009 February 27. In addition,information was also sent home by all the French Immersion schools Involved in the review. There was one scheduled public presentation on 2009 February 12 and there were four at the February 26 session.Inaddition,each public presentation session was followed by an informal question and answer opportunity, including proposals for and discussion of alternative possibilities. The Huron Heights Parents'Council presentation on 2009 February 12 focused on the need for physical enhancements to parking and bus access,and an Increase to the permanent student accommodation space to reduce portables and accommodate proposed Increased enrolment. These Issues would be addressed through an addition and enhancement project which is anticipated.It was noted that a project is scheduled for completion in the summer of 2009 to address improved bus access at Huron Heights French Immersion Public School. Presentations were made on 2009 February 26 on behalf of the Centennial Central School Council and Home and School Association,llderton parents,Concerned Parents of Centennial Central,and Lord Roberts parents resident east of Adelaide St. In addition the following Input was received; Eight submissions from Individuals,local associations and the School Council regarding the possible Lord Roberts boundary; One submission from an individual regarding the Cleardale area designation; One submission regarding the possible redesignation of part of the Masonville area from Huron Heights to Jeanne Sauv^; • Two submissions,from one individual and the Colborne Street School Community Council, regarding the proposal for an alternate,single-track French Immersion site in Strathrby;and • Nine submissions from Individuals regarding the proposal to redesignate Centennial Central as single-track English and redistribute Its catchment area to other French Immersion sites. Trustees and Administration have received additional submissions since the 2009 February 27 deadline. FINDINGS AND RECOMMENDED ACTION Boundaries The draft boundary scenario plan will be modified intwoways in response to public input: The Lord Roberts proposed boundary will include the east London area west of Quebec and Egerton Streets as suggested by Individuals,groups and the school's Council.This would increase the number of students able to walk to this site rather than be transported to Princess Anne.The area east of Quebec and Egerton Streets would be bused to the Princess Anne site. 2009 April 14...7 14.REPORTS FROM THE ADMINISTRATION -cont'd a.FRENCH IMMERSION UPDATE-cont'd FINDINGS AND RECOMMENDED ACTION -cont'd •The draft boundary plan was based on the assumption that the portion of the current catchment area for French Immersion at Centenniai Centrai north of the Cityof London couid be transferred in whoie to Huron Heights and students from that portion of the County of Middlesex wouid be served at one site.Public input suggests that easier access and shorter distances outweigh keeping the area intact and,hence,the draft boundary will change to allow students west of Richmond Street (Highway #4)and south of Elglnfield Road (Highway #7)to attend the new,proposed west London site (see revised draft boundary scenario). Centennial Central Public School Public input opinion varied widely on the proposed change of location for French Immersion at Centennial Central and Its conversion to a single-track English site.There was nothing close to a consensus. Some enthusiastically supported the proposed changes,as they supported single-track French Immersion delivery,while others equallyvigorously supported retainingthe status quo,dual-track at Centennial Central.Some argued that an alternate dual-track site should be established elsewhere in the County.While they did not agree on the action which should be taken,virtually all those who commented on the current situation at Centennial Central agreed that change was needed to the present model at the current location.Some advocated for making Centennial Central single-track in either French or English while others proposed that two schools should operate on the same site or within a shared facility. In the absence of consistent input supporting an alternative,the Administration recommended that the Board confirm its direction to Administration,consistent with its guiding principles for student accommodation (Appendix A), to continue to plan for single-track elementary French Immersion delivery (see Recommendations 1, 2 and 3). ItIs important to note a number of items and issues whichwere raised through this process of consultation which warrant formal response: •Several respondents commented on their desire to have county students taught Incounty schools.While understandable,this is not the case across the Board and cannot be when programs are dependent on numbers of students registered. From Administration's perspective,Thames Valley is one Board, and former Board boundaries and student program boundaries cannot always coincide with municipal/civic boundaries. Examples currently operate inthe Boardwherebycounty students are served inurban areas,and urban students are served incounty locations.Such examples may Increase,not decrease,over time as enrolment declines and more specialized programs are introduced. This criterion is not a guiding principle for planning purposes. Transportation distances were also raised.Concern was expressed that the proposed changes inthe CountyofMiddlesexwould increase distances for students.WhileInfactthat is true for some parts of the current French Immersion catchment area for Centennial Central, other areas ofthe County of Middlesexcurrently designated to Centennial Central are closer to Princess Anne and a future west London site,and travel distances and times would be reduced.Centennial Central and Huron Heights are approximately nine kilometers apart. The distances which would result from the currentdraftproposed changes would be well within the current distances for French Immersion transportation in other areas of the Board. 2009 April 14...8 14.REPORTS FROM THE ADMINISTRATION -cont'd a.FRENCH IMMERSION UPDATE -cont'd FINDINGS AND RECOMMENDED ACTION -cont'd Centennial Central Public School -cont'd •The issue of snow days was raised.Historically,areas of the County of Middlesex have had more weather-related school cancellation days than have adjacent City of London schools. Concern was expressed about how students and teachers would address larger numbers of absences which could occur for some students.This report recommends that,when changes are made,county students Incity schools should,where possible,be grouped in the same classes so as to allow the potential absence issue to be managed by fewer teachers. Additionally,this proposed class placement plan would allow students to t^e in classes with students with whom they ride buses and live closer to. Current differences in school bell times and schedules were raised.This report recommends that, prior to any boundary change,City of London French Immersion school bell times be reviewed to allow for changes to start their school days later than the current times. •Some suggestions were received advocating twinned schools.The term as used does not refer to twinning more than one school with one Principal, but rather having two distinct schools on the same site or two schools with some shared common facilities. For example, it was suggested that another building could be added to the Centennial Central site to allow both English and French Immersion to continue on the same site. This Is an example of many suggestions which would have merit if student numbers and cost were not factors. Administration did not support adding to the inventory inthis way when the Board has excess space and school sites available. Colborne Street Public School. Ofthe two submissions received on this issue,one from an individual,supported the status quo, and the other, from the Colborne St. School Community Council,supported single-track French Immersion atan alternate site.Consistent with the guiding principles forstudent accommodation, Administration recommended that the Board confirm its direction to continue to plan for single- track French Immersion program delivery in Strathroy and area (see Recommendation 6). Late Entry Option for the Countv of Eloin In response to the Wellington Street/Homedale ARC,itwas agreed that a late entry option for students in the Elgin area would be undertaken since space would be available for such a program at the Homedale single-track French Immersion site in St.Thomas.As part of the ongoing plan to harmonize French Immersion program delivery Board-wide, a survey of all families of students in grades 5 and 6 in Elgin County,excluding Homedale parents, was undertaken in January 2009.Results of that survey indicate that there is sufficient interest to warrant offeringthis programfora September 2009 start ifsufficient students follow throughwith the interest expressed inthe survey (see Recommendation 7). Similarsurveys should be undertaken in the future in the Counties of Middlesex and Oxford when space availability allows for such classes to be accommodated.At present,there is insufficient room to introduce this program elsewhere.It does remain a priority for French Immersion program harmonization Board-wide. Secondary French Immersion Once new elementary French Immersion boundaries are established,it will be necessary to conduct a formal boundary reviewforthe secondary French Immersion program forthe County of Middlesex and the Cityof London.Until that time, it is recommended that the designated secondary school for French Immersion students resident inthe County of Middlesex should be the secondary school designated forthe elementary French Immersionschool theyare attending (i.e., Sir Wilfrid Laurier S.S. for Middlesex students attending Princess Anne),(see recommendation 5). 2009 April 14...9 14.REPORTS FROM THE ADMINISTRATION -cont'd a.FRENCH IMMERSION UPDATE -cont'd FINDINGS AND RECOMMENDED ACTION -cont'd Implementation Finally,apart from the issue addressed by recommendation 5, it was recommended that,when changes to elementary French Immersion boundaries occur, they be implemented simultaneously with no "grandfathering"provisions for then-current students. Resource materials included Pupil Accommodation Planning Guiding Principles, Mapof Boundary Option,French Immersion in London &Middlesex,Table of Selected Distances to French Immersion Sites and,Elgin Late Entry Survey Report. RECOMMENDATIONS: 1.That Administration be directed through the Capital Plan Coordinating Committee to continue planning which supports offering the elementary French Immersion program on a single-track basis,Board-wide. 2.ThatAdministration be directed through the Capital Plan Coordinating Committee to continue to plan for an Increase to the permanent pupil spaces at Huron Heights French Immersion Public School to accommodate the current resident population and the future pupils resident inpart of Middlesex County currently served bythe dual track program at Centennial Central Public School. 3.That the south-east part of the County of Middlesex currently designated to Centennial Central Public School for French Immersion be redesignated to Princess Anne French Immersion Public School,and that the boundaries for Centennial Central French Immersion and Princess Anne French Immersion Public Schools be modified to reflect these changes. 4.That parents of pupils resident in the south-east part of the County of Middlesex currently attending Centennial Central Public School forthe French Immersion program be surveyed to determine ifthey prefer to have their students transfer to Princess Anne French Immersion Public School effective 2009 September 01 or 2010 September 01. 5.That,when French Immersion students in the south-east part of the County of Middlesex are redesignated to Princess Anne French Immersion PublicSchool,their designated secondary school for the French Immersion program be Sir Wilfrid Laurier Secondary School. 6.ThatAdministration be directed through the Capital Plan Coordinating Committee to continue to pursue new locations to accommodate elementary French Immersion program growthin the County of Oxford, the Cityof London for the west portionof the City and part of the County ofMiddlesex currently assigned to Centennial Central PublicSchool, and inthe Town of Strathroy for the western part of the County of Middlesex. 7. That an extended ("late entry")French Immersion program be offered forGrade 7 students In Elgin Countyat Pierre Elliott Trudeau French Immersion PublicSchool beginningin2009 September,if numbers warrant, and extending to Grade 8 in 2010 September. The recommendations were moved by T.Roberts,seconded by P. Jaffe.Trustee Grant requested that the recommendation be separated out. 2009 April 14...10 14.REPORTS FROM THE ADMINISTRATION -cont'd a.FRENCH IMMERSION UPDATE-cont'd The Administration responded to questions posed by Trustees.Trustees debated the pros and cons related to single track versus dual track French Immersion offerings.Many supported that view that single track was the better option wherever possible.It was emphasized that French Immersion considerations are in many ways a case-by-case circumstance whether Indetermining a single or dual track.It was noted that this plan also leaves the door open for other possible models.Planning Officer G.Owens reviewed the boundary distribution for Centennial Central Public School contained within the recommendations. Mr.Owens advised that,based on current data as of 2008 October 31,there are 3,655 students enrolled in French Immersion or 7.07 percent of the student populatlon~an increase of 200 students over 2007 October figures.Supt.P.Tufts advised that of the 54 students In the French Immersion program who graduated,the majority of students transferred to Mother Teresa Secondary School. Aftera lengthy discussion,the following motion was moved byT.Roberts,seconded byP.Jaffe and carried: That Recommendation 1 be deferred to follow Recommendation 7. A request was made to consider Recommendation 2, 3 and 4 together.Trustee Peters requested recommendations 2, 3, and 4 be determined bya recorded vote. Recommendation 2 was adopted on a Poll Vote: 2.That Administration be directed through the Capital Plan Coordinating Committee to continue to plan for an Increase to the permanent pupil spaces at Huron Heights French Immersion Public School to accommodate the current resident population and the future pupils resident inpart of Middlesex County currently served bythe dual track program at Centennial Central Public School. YEAS: J. Bennett, S. Doub, F.Exiey,P. Jaffe, S.Polhiil,T. Roberts, P. Sattler, J.Stewart NAYS:T.Grant,S.Peters,R.TIsdale Student Trustee Rowe:Yea Student Trustee Varghese:Yea Recommendation 3 was adopted on a Poll Vote: 3.That the south-east part of the County of Middlesex currently designated to Centennial Central Public School for French Immersion be redeslgnated to Princess Anne French Immersion Public School,and that the boundaries for Centennial Central French Immersion and Princess Anne French Immersion Public Schools be modified to reflect these changes. YEAS: J.Bennett,S. Doub, F. Exiey, T.Grant,P.Jaffe,S. Polhiil,T.Roberts,P.Sattler,J. Stewart,R.TIsdale NAYS:S.Peters Student Trustee Rowe:Yea Student Trustee Varghese:Yea 2009 April 14...11 14.REPORTS FROM THE ADMINISTRATION -cont'd a.FRENCH IMMERSION UPDATE -Recommendations -cont'd Recommendation 4 was adopted on a Poll Vote: 4.That parents of pupils resident in the south-east part of the County of Middlesex currently attending Centennial Central Public School for the French Immersion program be surveyed to determine ifthey prefer to have theirstudents transfer to Princess Anne French Immersion Public School effective 2009 September 01 or 2010 September 01. YEAS: J.Bennett,S. Doub, F.Exiey,T.Grant,P.Jaffe,S.Peters,S. Polhill,T.Roberts,P. Sattler,J.Stewart,R.Tisdale NAYS:Nil Student Trustee Rowe:Yea Student Trustee Varghese:Yea Recommendation 5 was carried: 5.That,when French Immersion students in the south-east part of the County of Middlesex are redesignated to Princess Anne French Immersion Public School,their designated secondary school for the French Immersion program be Sir Wilfrid Laurier Secondary School. The following amendment to Recommendation 6 was moved byR.Tisdale,seconded byT.Grant and carried. That the words "currently assigned to Centennial Central P.S,"be deleted. Recommendation 6,amended as follows,was carried.Trustee Jaffe was absent during the vote. 6.ThatAdministration be directed through the Capital Plan Coordinating Committee to continue to pursue new locations to accommodate elementary French Immersion program growth in the County of Oxford, the City of London for the west portion of the City and part of the County of Middlesex and in the Town of Strathroy for the western part of the County of Middlesex. Recommendation 7 was carried: 7.That an extended ("late entry")French Immersion program be offered for Grade 7 students in ElginCounty at Pierre Elliott Trudeau French Immersion Public School beginning in2009 September,if numbers warrant, and extending to Grade 8 in 2010 September. Recommendation 1 was subsequently withdrawn: 1.That Administration be directed through the Capital Plan Coordinating Committee to continue planning which supports offeringthe elementary French Immersionprogramonasingle-track basis,Board-wide. The Committee recessed from 9:55 p.m.and reconvened at 10:07 p.m. 2009 ADriM4...12 14.REPORTS FROM THE ADMINISTRATION -cont'd b.UPDATE ON 2009-2010 GRANT FOR STUDENT NEEDS (GSN) Executive Superintendent B.Greene advised that a copy of the Ministry of Education memorandum 2009:B2 has been sent to trustees.He extended thanks to Manager K.Meeson and the Financial Services staff for getting the budget underway while dealing with several software problems.He advised that the 2009-10 Preliminary Budget is to be presented to the Board on 2009 May 19.He presented the following report. Ontario Economic Outlook The global economic outlook has deteriorated significantly.The Ontario Government isprojecting a deficit of $3.9 billion in 2008-2009 peaking at $14.BiHion in 2009-2010.This is due to a significant deterioration in revenues and short-term measures to stimulate the economy.The Ontario government has laid out a plan to balance the budget by 2015-2016. TVDS's Economic Outlook The declining enrolment is projected to continue through the year2012-2013.Decline inFull-time Equivalent (FTE) for 2009-2010 is 993.0 elementary and 486.86 secondary resulting in a total decline of 1,479.84 students. Based on the 2008-2009 revised estimates,this will result ina grant loss of approximately $8.4M. The 2009-2010 Grant for Student Needs (GSNs)indicates a number of short-term and permanent grant reductions.Ontario's fiscal recovery plan is to hold the average annual grant increases to less than the average annual rate of gro\^h in total revenue.The government has already committed to a four-year provincial framework agreements. Grant for Student Needs Highlights The government will fully fund its 2009-10 commitment to support the Provincial Framework Agreements (PFAs).To date,almost 400 of the 475 collective agreements covered by PFAs have been ratified for the four-year period 2008 to 2012.The Ministry has committed to the following enhancements during 2009-10:specialist teachers and preparation time;Grade 4-8 Class Size Reduction;supervision,professional learning (elementary);Professional/para- professional Support;secondary programming;office support staff;school operations,continuing education and International languages and 2009-10 compensation. Recognition of Cost Pressures Enhancement to keep up with costs include: a.School Operations to assist boards in managing increases in energy (natural gas,electricity) and insurance costs; b.Student Transportation includes a 2 percent cost benchmark update for student transportation with constraints providing incentives for consortia to achieve greater efficiencies and negotiations with bus operators not finalized for 2009-2010; c. Audit Capacity support for increased focus on financial accountability as well as funding to establish audit committees and internal audit functions.More information and direction will come from the Ministry when best approaches to implementation of internal audit functions have been determined; d.Components of the Special Education Grants continue to be reviewed and refined to ensure that students with special education needs are supported based on the recommendations of the Working Table.The Ministry intends, during 2009-10, to provide funding stabilityfor boards by maintaining 95 percent of the High Needs Amount allocation,the introduction of Measures ofVariabllity(MOV)withdetails forthcoming,support of Special Incidence Portion (SIP) and Special Education Amount (SEA)claim-based applications,stabilized support for education programs for school-aged children/youth in government approved care and/or treatment,custody and correctional facilities. 2009 ApriM4...13 14.REPORTS FROM THE ADIWINISTRATION -cont'd b. UPDATE ON 2009-2010 GRANT FOR STUDENT NEEDS (GSN) - cont'd Efficiency and Savings Measures 2009-10 and 2010-11 Manager Meeson reviewed the constraint measures starting in 2009-2010 and 2010-2011.In order to continue strong financial management in the current economic and fiscal environment, the Ministry advised a 20 percent constraint on School Renewal Enhancement Amount is being reinstated following the benchmarks for renewal costs calculations.As well,an ongoing reduction of annual funding through Textbooks and Leaning Materials,and Classroom Computers.To maximize purchasing power and offset a least a portion of these reductions,the Ministry will work with boards to encourage pooled purchasing and other creative procurement practices. In 2009-2010,a one-time reduction will occur In annual funding for staff development through the Pupil Foundation Grant (PFG)and two Special Purpose Grants-LOG and Special Education. In 2010-2011,a portion of the funding will be restored to the PFG only. A report from the Declining Enrolment Working Group highlights the need for boards to proactively manage the Impact of declining enrolment on finances and operations.It is necessary to accelerate the necessary cost adjustments in response to enrolment decline.To provide a stronger incentive for boards to adjust their costs in response to enrolment decline the Declining Enrolment Adjustment (DEA) is to be modified in 2009-2010 to recognize that costs funded through PFG can be quickly adjusted. The transition support for transportation to boards with declining enrolment will be limited to 50 percent of any funding decrease due to enrolment decline. As well,there will be a reduction in funding for board administration beginning in 2010-11. Boards currently receive top-up funding for schools notat full capacity byan additional 20 percent to a maximum of 100 percent.In 2010-2011,this top-up funding will be reduced to 18 percent and further reduced to 15 percent in 2011-2012.This will not impact on schools deemed rural or supported.Beginning in 2010-2011,top-up funding will not be provided to new schools forthe first five years of operation. Transfer into GSN's Parent Engagement funding to support implementation of a wide range of policies programs, strategies and initiativesto involve parents Isbeing transferred intoGSNs. The Community Use of Schools funding will be provided outside the GSNs starting in 2009-10 in order to linkit more directly to the recruitment of Outreach Coordinators. Beginning in 2009-2010,funding for the New Teacher Induction Program will be adjusted to improve fundingstabilityand increase the per-board base funding amount.Changes to NTIP are intended to enhance the program's goal of supporting the growth and professional development of new teachers The government will,as in previous years,continue to support other education initiativeswith investments outside the GSN.Details of these Investments will be released in 2009 April. Manager Meeson advised that full details regarding the Education Funding for 2009-2010 is available on the Ministry Website www.edu.aov.on.ca/ena/fundinQ The Administration responded to questions from trustees. 2009 April 14...14 15.REPORTS OF COMMITTEES a.REPORT OF THE CHAIRS'COMMITTEE 2009 April08 9:06 a.m.-11:56 a.m. MEMBERS ADMINISTRATION AND OTHERS J.Stewart (Chair) T.Roberts B.Tucker 8.Christie T.Grant P.Settler 1.APPROVAL OF AGENDA The agenda was approved. 2.CONFLICTS OF INTEREST -none declared 3.REVIEW OF 2009 APRIL 14 BOARD AGENDA The agendas for the in-camera and public Board meetings ofApril 14,2009,were discussed and updated.Itwas suggested that a second request for public input be considered following receipt of the French Immersion report. 4.CORRESPONDENCE A letter from the Carolinian Forest Campground regarding the start of classes in September, 2009,was added to the Board agenda under "Communications". 5.2009 GRANTS FOR STUDENT NEEDS Manager K.Meeson joined the meeting to update the Committee on the Grants for Student Needs for 2009.She described increases to utilities,transportation,and internal audit. Additional funding for special education is being considered with continued support for special incidents equipment and intensive support for high needs students with an emphasis on giving support where support is needed.The Pupil Foundation Grant has been reduced Inthe per pupil grant for textbooks,classroom computers and staff development inan effort to address the current economy.Manager Meeson noted that boards may transfer from other lines in order to address any shortfalls. The Declining Enrolment Group has indicated that boards must address the impact of declining enrolment intheir regions. Itis expected that cost adjustments will be made more quickly with expenses adjusted as well. There isa proviso in Transportation that boards/consortia must have a 1% routing reduction to be achieved in each of ttiree years starting with 2009-2010.On examination,boards that do not achieve optimization will see theirfunding reduced by 1%.The Consortium Manager will be asked to provide comments on the Transportation funding for discussion at the April 14 Board meeting. In 2010-11,the Board will receive 50%based on the effect of declining enrolment. In 2010-2011,the School Operation top-up will be reduced to 18%and in 2011-2012 to 15%. There is no change to the rural top-up.In 2010-11,there will be no top-up for new schools for the first five years of operation.Board administration will also be reduced in 2010-2011 (e.g. payroll,finance,some IT,some staffing). The New Teacher Induction Program will have stabilityimproved and an increase to the per board amount to allowthe enhancement and growthof new teachers.Additional supports will be offered to teachers. Manager Meeson will provide trustees an update on the GSNs at the April 14 Boardmeeting noting the impact to the Board's operation and services currently offered. 2009 April 14...15 15.REPORTS OF COMMITTEES -cont'd a.REPORT OF THE CHAIRS'COMMITTEE -cont'd 6.COMMUNITY REPORT Director Tucker described plans for the development of the Board's 2009 Report to the Community.Henotedthatthe report will becirculated electronically and an ad will be placed In local media advising where the report can be accessed.It will be presented during Education Week. 7.STUDENT TRUSTEE SELECTION -LONDON VACANCY S. Pullam joined the meeting to provide background to the selection of a student representative forthe Cityof London.She noted that applications were received forthe rural representative but notthe Citybythe due date resulting inthe need to solicitapplications in accordance with the Board's procedure on Student Trustees on the Board.Three applications were subsequently received. Itwas agreed that the London candidates will be asked to present tothe trustees at 6:30 p.m. on April 21 following the in-camera meeting. Arecommendation will be taken tothe April 28 Board meeting. 8.WESTERN FAIR MEMBERSHIP STATUS It was noted that the Western Fair is Implementing changes to the membership structure of the Western Fair Association as part of a mandated two-year review of Its governance structure.Membership will be divided Into Friends or Partners of the Association.It was agreed that the matter will be considered under "Communications"at the April 14 Board meeting. 9.OTHER BUSINESS a.MPP Meeting Plans for the May 29 meeting with area MPPs were discussed.At the April 14 Board meeting, Chair Stewart will seek agenda topics from trustees. b.Trustee Cell Phone Trustee Grant noted that call blocking is required on trustee cell phones.DirectorTucker will speak with IT staff in this regard. c.School Information Finder Concern was raised over information posted on the Ministry of Education website related to Ontario school data.It was suggested that a strong letter be sent by the Board Chair emphasizing the inappropriateness of the practice.The followingmotion was moved and carried: That the Board Chair send a letter to the Minister of Education emphasizing the inappropriateness of the School Information Finder posting on the Ministry website. Trustee Grant will email the Ministry of Education linkto the trustees for their information. 2009 April 14...16 15.REPORTS OF COMMITTEES -cont'd a.REPORT OF THE CHAIRS'COMMITTEE -cont'd 9.OTHER BUSINESS -cont'd d.Supervisory Officer Interview Director Tucker advised that the Supervisory Officer interviews will be held on Monday, June 8. The trustees'role on the hiring committees was discussed.DirectorTucker described the revised interview process.Itwas agreed that the Board Chair and Vice- Chair will sitonthe hiring committee with each choosingtheiralternate If necessary. The following motion was moved and carried: That the process ofdetermining trustee representation on supervisory officer hiring committees be referred to the BylawReview Committee for consideration. e.Occasional Teachers Trustee Roberts raised concern over the practice of retiring teachers returning to teaching positions following retirement restricting opportunities for new teachers. Director Tucker Indicated that the Administration Is aware of the concern and is working toward a resolution. f.Trustee Conflict of Interest Chair Stewart referenced an OPSBA memo regarding conflict of interest and recommended that all trustees be aware of the Issue and their personal responsibility in declaring a conflict related to voting on collective agreements. g.Items for Further Discussion Trustee Sattler asked that a recent announcement regarding equityand inclusion as well as the Character Development Initiative be brought to trustees at a future Board meeting for information.She sought a discussion on the Capital Plan and information on the Declining Enrolment Working Group. Itwas suggested that the planning process be reviewed. Trustee Sattler questioned when the budget issue sheets will be available to trustees. It was noted that a package will be provided to trustees at the next Budget Advisory Committee meeting.She also sought informationon any trends to Increase use of Board facilities and on high school specialist majors. It was noted that a special Board meeting is scheduled for April 21 to receive reports from the Design Committees. h.Thames Valley Education Foundation "A Day in the Life ofttie Valle/ Chair Stewart indicated that he has provided a supply of the 10-year commemorative book "A Day in the Life of the Vaiief which is available to trustees for distribution to community groups and partners. 10.DATE AND TIME OF NEXT MEETING The following meetings were scheduled for 9:00 a.m.: • April 22; • May 6, 20; •June 3,17. 11.ADJOURNMENT The meeting adjourned at 11:50 by motion. 2009 April 14...17 15.REPORTS OF COMWIITTEES -cont'd a.REPORT OF THE CHAIRS'COMMITTEE -cont'd RECOMMENDATIONS: 1. That the Board Chair send a letter to the Minister of Education emphasizing the Inapproprlateness of the School Information Finder posting on the Ministry website. 2.That the process of determining trustee representation on supervisory officer hiring committees be referred to the Bylaw Review Committee for consideration. J.STEWART, Chairperson Recommendation 1 was adopted on motion of R. Tisdale,seconded by T. Grant. Recommendation 2 was adopted on motion of R.Tisdale,seconded byJ. Bennett. b.REPORT OF THE TRUSTEE PROFESSIONAL DEVELOPMENT COMMITTEE 2009 April 08 12:30 pm -1:30 pm MEMBERS F.Exiey T.Grant T.Roberts Trustee Visitor:8.Doub ADMINISTRATION &OTHERS 8.Pullam 1.APPROVAL OF AGENDA -The Agenda was approved. 2.ELECTION OF CHAIR -Trustee T.Roberts was elected 2009 Chair of the Committee. 3.UPDATE ON 2008-2009 P.D.BUDGET A report outlining the P.D.expenditures from 2008 September to 2009 April01 was reviewed. The report is attached.Each trustee has approximately $1944 allotted for P.D.opportunities up to 2009 April 01. 4.P.D.COMMITMENTS AFTER APRIL 01 There was discussion related to the subscription of the OPSBA magazine "Education Today" which the P.D.Committee has approved in the past and provided to each school. It was determined that this should be discussed with trustees to evaluate whether to continue this Initiative. Ten P.D.forms,requesting approval of funds from the P.D.monies pooled after April01 for various P.D.opportunities,were received.A report is attached.Itwas determined that there are adequate funds remaining to cover the cost of these requests and It was recommended that approval for release of those funds be given.Trustees will be asked to complete a Professional Learning Session Reflection sheet (attached)when they return from their P.D. session.The form would be provided to trustees either in hard copy or electronically.Funds remaining In the P.D. lineafter 2009 August 31 wouldbe broughtfon/vard tothe next budget year and deposited inthe P.D. "New Trustee"line per Board motion. 2009 April 14...18 15.REPORTS OF COMMITTEES -cont'd b.REPORT OF THE TRUSTEE PROFESSIONAL DEVELOPMENT COMMITTEE -cont'd 4.P.D.COMMITMENTS AFTER APRIL 01 -cont'd The following recommendation was moved and carried: That since there are adequate funds avaiiabie, the requests submitted forfunds for P.D. opportunities after 2009 Aprii 01 be approved. 5.OTHER BUSINESS T.Roberts asked that the Committee discuss and consider proactive suggestions for intemal, provincial and outside provinceprofessional development opportunitiesfor trustees.F.Exiey indicated that It might be helpful to have trustees become more informed about certain programs offered,responsibility of some staff,and some administrative committees.There was a suggestion that there be staff development components incorporated In Committee of the Whole meetings or another appropriate meeting whereby staff could provide trustees with additional knowledge on items such as current programs,positions and others. It was suggested that trustees seek information and attend Internal staff professional development sessions where appropriate to become better informed. It was also feltthat it would be advantageous for trustees to be provided with the same P.D.resources,e.g.books, and resource materials,as the principals and superintendents receive. 6.NEXT MEETING The next meeting is scheduled for Wednesday,June 17 at 12:30 pm. 7.ADJOURNMENT The meeting adjourned at 1:30 pm.. RECOMMENDATION: That since there are adequate funds available,the requests submitted by trustees for funds for P.D.opportunities after 2009 April01 be approved. T.ROBERTS, Chairperson The recommendation was adopted on motion of T.Roberts,seconded by T.Grant. c.REPORT OF THE LONG-TERM COMMUNITY PARTNERSHIPS COMMITTEE 2009 April 08 3:10-4:20 p.m. MEMBERS ADMINISTRATION AND OTHERS J.Bennett T.Roberts B.Tucker S.Christie F.ExIey P.Sattler (Chair)K.Bushell P.Jaffe (-3:35) Trustee Visitors:T.Grant,R.Tisdale Director Tucker presided over the meeting pending election of the 2009 Committee Chair. 1.APPROVAL OF AGENDA -The agenda was approved by motion. 2.CONFLICTS OF INTEREST-none declared 2009 April14...19 15.REPORTS OF COWIWIITTEES -cont'd c.REPORT OF THE LONG TERM COMMUNITY PARTNERSHIPS COMMITTEE -cont'd 3.ELECTION OF COMMITTEE CHAIR FOR 2009 Director Tucker presided over the election of the 2009 Committee Chair.Trustee Sattlerwas appointed by acclamation. 4.BUSINESS ARISING FROM THE 2008 OCTOBER 27 MINUTES a. Item 3.c. -Principals'Liaison in Developing Partnerships Director Tucker reported that the structure of Principals'meetings,family of schools meetings and Operations Council meetings include the sharing of best practices in a variety of aspects.He will ask some principals to attend future Committee meetings to share exceptional practices. It was questioned how this sharing is reinforced in the community and noted that it is included in the Board's annual report and the strategic plan.Director Tucker indicated that this would be articulated strongly in the annual report to communicate to the public -the Board's commitment to enhance partnerships.When the Director reviews the system improvement plan,he will also include an explicit statement to this effect. 5.GLENDALE HIGH SCHOOL/TOWN OF TILLSONBURG PARTNERSHIP Manager K.Bushell joined the meeting to discuss a partnership with the Town of Tillsonburg and Glendale High School related to a shared partnership in building a second gymnasium at the school.He advised that the Town has provided sufficient funds to cover the construction of the second halfof the facilitywhich will provide an additional gymnasium.The agreement includes provision for the Town to have preferred use beyond school needs with no rental charge as costs are covered through Community Use of Schools funds.The agreement also provides full cost recovery for the Board and Is a win-win situation for both the Board and the Town. Community Use of Schools funds are also being used to upgrade the playing field and change rooms at the school.Once the agreement is finalized,the project is ready to go to tender. Manager Bushell described other renovation projects at Glendale to upgrade the facilities and noted that many ofthe Tillsonburg partnership concepts are being used in other areas ofthe District.DirectorTucker commended himfor his efforts inbringing the partnership to fruition. Manager Bushell responded to questions raised by Committee members.He advised that the additional gymnasium space has been costed at $964,000 with all facilities to be consistent with Board standards.Coverage of custodial time on community rentals and required insurance were clarified.Potential partnerships with the Cityof London for playing fields was also discussed. It was questioned if donor names may be recognized infacilities.Manager Bushel!advised that Individual sponsorship may not be posted on a score clock,gymnasium walls, etc. However, at Glendale,a donor wall will be created to list charitable donors to the project. He suggested that a more concise detail be written to provide signage direction with a grandfathering provision for existing sites.It was suggested that the Policy Working Committee conduct a review of signage guidelines. 2009 April 14...20 15.REPORTS OF COMMITTEES -cont'd c.REPORT OF THE LONG-TERM COMMUNITY PARTNERSHIPS COMMITTEE -cont'd Trustee Bennett asked that trustees be made aware of upcoming school events.It was suggested that the matter be included as a standing Board meeting agenda item.Trustee Sattler asl<ed that trustees be included on the distribution list of media advisories.Director Tucker will pursue the matter and report at the next meeting. 6.NEXT STEPS Director Tucker reported on the following continuing efforts to enhance system partnerships: develop reciprocal arrangements with area organizations -Administration is looking at current partnership offerings and new ones that are in alignment with the system; consider partnership offerings - Director Tucker has met with the Chief Administrative Officer of Middlesex County and offered to meet with County Council; explore recreational and library services with communities -Director Tucker is in discussion with the City of London regarding library services; research potential partnerships that require political support -Director Tucker Is working with the Child and Youth Network; consider joint use offacilities -DirectorTucker is in discussion with CAS related to staff, facility and records management sharing; establish a potential date to meet with community organizations - A luncheon is planned with City of London councillors; investigate French Immersion partnerships - to be addressed; consider a process to establish/maintain partnerships -A process is in place through a tracking sheet by the Program department and coordinated with departments; investigate Integration with the community,surplus capacity,etc -The Director has met with the East London Business Association and Rev.Mary Wood and Rev.Theresa Corrigan regarding ]\/lanor and Highland PS as a community outreach centre. Director Tucker advised that he has been meeting with community members to develop a coordinated approach to staffing and funding with the Child and Youth Network. He will bring a plan back to the Committee for support.Trustee Sattler suggested that a trustee be appointed to sit on the Network.Director Tucker suggested that a trustee attend the next meeting with him In May and it was agreed that Trustee Sattler will attend. She Inquired of the status of the Cityof London's poverty reduction strategy.It is unknown if a staff member has been assigned to work with the City In this regard.Trustee Sattler asked that a listof current partnerships withthe Cityof London be developed.It was noted that a meeting is scheduled for May 16 and was recommended that the City trustees attend. The Director will speak with the Communications Manager inthis regard. Trustee Sattler suggested that the Community Use of Schools Coordinator attend the next meeting to give an update on the status of the program regarding the kinds of uses requested and any concerns noted.She asked that a mechanism be put in place to summarize existing and potential system partnerships for the Committee's information. 2009 April 14...21 15.REPORTS OF COMMITTEES -cont'd c.REPORT OF THE LONG TERM COMMUNITY PARTNERSHIPS COMMITTEE -cont'd 7.OTHER BUSINESS a.Canadian Arab Directory Director Tucker distributed information on a partnership with the Canadian Arab Directory.He noted that assistance was offered regarding sharing of cultural Information,attending community groupmeetings,etc. relatedtothe Muslim community. 8.DATE AND TIME OF NEXT MEETING The next meeting will be scheduled as determined by Director Tucker. 9. ADJOURNMENT-The meeting adjourned at 4:20 p.m. by motion. RECOMMENDATIONS:none P.SATTLER, Chairperson d.REPORT OF THE COMMITTEE OF THE WHOLE - IN CAMERA 2009 APRIL 14 MEMBERS PRESENT T.Roberts (Chair) J.Bennett S.Doub F.Exley T.Grant P.Jaffe 8.Peters 8.Polhill J.Rowe P.Sattler J.Stewart R.TIsdale L.Varghese Regrets:G.Hart Absent:M.Hendrick ADMINISTRATION AND OTHERS B.Tucker L.Elliott B.Greene M.Sereda K.Wilkinson K.Bushell L.Griffith-Jones S.Hughes M.Moynihan M.E.Smith B.Sonier P.Tufts B.Wagner S.Christie K.Young The Committee met In camera from 5:10 to 6:10 p.m. 1.APPROVAL OF AGENDA The agenda was approved by motion. 2.CONFLICTS OF INTEREST -No conflicts of interest were declared. 3.Confidential personal and negotiation matters were discussed. 4.RISE AND REPORT A motion to rise and report was moved at 6:10 p.m.and carried. RECOMMENDATIONS: 1.That the motions approved at the in-camera session of April 14,2009,related to negotiations and a resignation by mutual consent be approved. 2.That,in accordance with the independent procedure -Promotional Practices:Selection Procedures and Appointment of Principals and Vice-Principals,the following people be appointed to the pool of candidates ready for appointment to the position of Vice-Principal, Secondary Schools: 2009 April 14...22 15.REPORTS OF COMMITTEES -cont'd d.REPORT OF THE COMMITTEE OF THE WHOLE - IN CAMERA -Recommendations -cont'd 3. 4. 5. Candidate Tiffany Birtch Rob Larsen Present Assignment Acting Vice-Principal,Huron Park 88 Vice-Principal, St. Mary's DistrictColl.&Vocational School That, in accordance with the independent procedure - Promotional Practices:Selection Procedures and Appointment of Principals and Vice-Principals, the following people be appointed to the pool of candidates ready for appointment to the position of Principal, Elementary Schools: Candidate Agar,Ingrid Auckland,Richard Jovichevich,Corene Luce,Ann Marie Mahabir,Helen Miletic,Lorraine Roes,Mary Helen Searles,Wayne Tustin,Nancy Williams,Lisa Present Assignment Vice-Principal,Knollwood Park PS Acting Principal, Myrtle Street PS Vice-Principal,Northridge PS Vice-Principal,Elgin Court PS Vice-Principal,Wilfrid Jury PS Acting Principal,Zorra Highland Park PS Acting Principal,Sherwood Forest PS Acting Principal,A J Baker PS Vice-Principal,White Oaks PS Vice-Principal,Mountsfield PS That,in accordance with the independent procedure -Promotional Practices:Selection Procedures and Appointment of Principals and Vice-Principals, the following people be appointed to the pool of candidates ready for appointment to the position of Vice-Principal, Elementary Schools: Candidate Ashenden,John B^rub§,Michele Burns,Jennifer Campbell,Diane Coombs,Tim Curran,Melinda Dawson,Peter Delorey,Barbara French,Natalie Goulart,Sally Hicks,Jamie Jay,Laurel McManus,Sharon Mills,Pamela Purvis,Scott Ratter,Scott Secord,Nicole Shaheen,Cathy Simpson,Kimberly Present Assignment Acting Vice-Principal,North Meadows PS Acting Vice-Principal,Northbrae PS Acting Vice-Principal,Homedale/Wellington St PS Acting Vice-Principal,Kensal Park French Immersion PS Acting Vice-Principal,Eastdale PS Acting Vice-Principal,Mitchell Hepburn PS Acting Vice-Principal,Lord Elgin PS Acting Vice-Principal,Emily Carr PS Jeanne Sauve PS Acting Vice-Principal,Fairmont PS Acting Vice-Principal,New Sarum PS Acting Vice-Principal,Locke's PS Acting/Temporary Vice-Principal,Eagle Heights PS Acting Vice-Principal,Jack Chambers PS Acting Vice-Principal,Davenport PS Acting Vice-Principal,South Ridge PS Acting Vice-Principal,Princess Anne French Immersion PS Acting Vice-Principal,Oliver Stephens PS Acting Vice-Principal,Ryerson PS That the Board approve the proposed TOSA Differentiated Instruction Grades 7-10 positions for September 2009 funded through Student Pathways to Success Ministry grants. T.ROBERTS, Chairperson The recommendations were adopted on motion of T.Roberts,seconded by F.Exiey. 2009 April 14...23 16.COMMUNICATIONS a.CHAIRS'SUMMARY REPORT -none b.ONTARIO PUBLIC SCHOOL BOARDS'ASSOCIATION -UPDATE Trustee Sattler reported on the upcoming OPSBA Western Region meeting to be heid at the TVDSB Education Centre on 2009 April 18.She emphasized that the meeting wiii be a new grassroots engagement identifying OPSBA priorities for the coming years.Trustees were encouraged to attend. c.CAROLINIAN FOREST CAMPGROUND A ietter from S. Funk, Carolinian Forest Famiiy Campground,requesting that the Board reconsider the decision to commence the schooi year one vjeek eariier this fall as it Impacts student employment during the summer tourist season was received. d.WESTERN FAIR ASSOCIATION A letter from H.Mitchell,CEO,Western Fair Association,advising that the membership structure ofthe Western Fair Association is being implemented and requesting that the Board indicate its choice of category as either:"Friend of the Association"or "Partner of the Association"was received. Trustee Peters felt that the term "partner"is closer to describing the Board's association with the Western Fair both presently and in the past.The following motion was moved by S.Peters, seconded by 8.Polhill and carried: That the TVDSB representative serve as a "Partner of the Association"on the Western Fair Association. 17.NOTICE OF MOTION -none 18.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -none 19.ADDITIONAL ITEMS -none 20.QUESTIONS/COMMENTS BY MEMBERS -none 21.ADJOURNMENT The meeting adjourned at 10:59 p.m. on motion of F.Exiey,seconded by S. Polhill. CONFIRMED: rson 2009 April 14...24 SUMMARY OF APPROVED RECOMMENDATIONS OF 2009 APRIL 14 And resolved that Mel Mulrbe appointed the representative forAutismOntario-London on the Board's Special Education Advisory Committee. That Administration be directed through the Capital Plan Coordinating Committee to continue to plan for an increase to the permanent pupil spaces at Huron Heights French Immersion Public School to accommodate the current resident population and the future pupils resident in part of Middlesex County currently served by the dual track program at Centennial Central Public School. Recommendation 2 was adopted on a Poll Vote as follows: YEAS: J. Bennett, S. Doub, F.Exiey,P. Jaffe, S.Polhill,T. Roberts, P.Sattler,J.Stewart NAYS:T.Grant,S.Peters,R.Tisdale Student Trustee Rowe:Yea Student Trustee Varghese:Yea That the south-east part ofthe County ofMiddlesex currently designated to Centennial Central Public School for French Immersion be redesignated to Princess Anne French Immersion Public School, and that the boundaries for Centennial Central French Immersion and Princess Anne French immersion Public Schools be modified to reflect these changes. Recommendation 3 was adopted on a Poll Vote as follows: YEAS: J.Bennett.S. Doub, F.Exley,T.Grant,P.Jaffe.S. Polhill,T.Roberts,P.Sattler,J. Stewart,R.Tisdale NAYS:S.Peters Student Trustee Rowe:Yea Student Trustee Varghese:Yea That parents of pupils resident in the south-east part of the County of Middlesex currently attending Centennial Central Public School for the French Immersion program be surveyed to determine ifthey prefer to have their students transfer to Princess Anne French Immersion Public School effective 2009 September 01 or 2010 September 01. Recommendation 4 was adopted on a Poll Vote as follows: YEAS:J.Bennett,S.Doub,F. Exley, T.Grant,P.Jaffe,S.Peters,S. Polhill, T.Roberts,P. Sattler,J.Stewart,R.Tisdale NAYS:Nil Student Trustee Rowe:Yea Student Trustee Varghese:Yea That,when French Immersion students in the south-east part of the County of Middlesex are redesignated to Princess Anne French Immersion Public School,their designated secondary school for the French Immersion program be Sir Wilfrid Laurier Secondary School. That Administration be directed through the Capital Plan Coordinating Committee to continue to pursue new locations to accommodate elementary French Immersion program growth in the County of Oxford,the Cityof London for the west portion of the City and part of the County of Middlesex and in the Town of Strathroy for the western part of the County of Middlesex. That an extended ("late entry")French Immersion program be offered for Grade 7 students In Elgin County at Pierre Elliott Trudeau French Immersion Public School beginning in 2009 September,if numbers warrant,and extending to Grade 8 in 2010 September. 2009 April 14...25 SUWIiWARY OF APPROVED RECOMMENDATIONS OF 2009 APRIL 14 -cont'd That the Board Chair send a letter to the Ministerof Education emphasizing the inappropriateness ofthe School informationFinder posting on the Ministry website. That the process ofdetermining trustee representation on supervisory officer hiring committees be referred to the Byiaw Review Committee for consideration. That since there are adequate funds available, the requests submitted by trustees forfunds for P.O. opportunities after 2009 April01 be approved. That the motions approved at the in-camera session of Aprii 14,2009,related to negotiations and a resignation by mutual consent be approved. That, in accordance withthe independent procedure - Promotional Practices:Selection Procedures and Appointment of Principals and Vice-Principals,the following people be appointed to the pool of candidates ready for appointment to the position of Vice-Principal,Secondary Schools: Candidate Tiffany Birtch Rob Larsen Present Assignment Acting Vice-Principal,Huron ParkSS Vice-Principal,St. Mary's District Coll. &Vocational School That,in accordance with the independent procedure -Promotional Practices:Selection Procedures and Appointment of Principals and Vice-Principals,the following people be appointed to the pool of candidates ready for appointment to the position of Principal,Elementary Schools: Candidate Agar,Ingrid Auckland,Richard Jovlchevich,Corene Luce,Ann Marie Mahabir,IHelen Miletic,Lorraine Roes,Mary Helen Searles,Wayne Tustin,Nancy Williams,Lisa Present Assignment Vice-Principal,Knollwood Park PS Acting Principal, Myrtle Street PS Vice-Principal,Northridge PS Vice-Principal,Elgin Court PS Vice-Principal,Wilfrid Jury PS Acting Principal,Zorra Highland Park PS Acting Principal,Sherwood Forest PS Acting Principal, A J Baker PS Vice-Principal,White Oaks PS Vice-Principal,Mountsfield PS That,in accordance with the independent procedure -Promotional Practices:Selection Procedures and Appointment of Principals and Vice-Principals,the following people be appointed to the pool of candidates ready for appointment to the position of Vice-Principal,Elementary Schools: Candidate Ashenden,John B6rub6,Michele Burns,Jennifer Campbell,Diane Coombs,Tim Curran,Melinda Dawson,Peter Delorey,Barbara French,Natalie Goulart,Sally Hicks,Jamie Jay,Laurel McManus,Sharon Mills,Pamela Pun/is,Scott Ratter,Scott Present Assignment Acting Vice-Principal,North Meadows PS Acting Vice-Principal,Northbrae PS Acting Vice-Principal,Homedale/Wellington St PS Acting Vice-Principal,Kensal Park French Immersion PS Acting Vice-Principal,Eastdale PS Acting Vice-Principal,Mitchell Hepburn PS Acting Vice-Principal,Lord Elgin PS Acting Vice-Principal,Emily Carr PS Jeanne Sauve PS Acting Vice-Principal,Fairmont PS Acting Vice-Principal,New Sarum PS Acting Vice-Principal,Locke's PS Acting/Temporary Vice-Principal,Eagle Heights PS Acting Vice-Principal,Jack Chambers PS Acting Vice-Principal,Davenport PS Acting Vice-Principal,South Ridge PS 2009 April 14...26 SUMMARY OF APPROVED RECOMMENDATIONS OF 2009 APRIL 14 >cont'd Secord,Nicole ActingVice-Principal,Princess Anne French Immersion PS Shaheen,Cathy Acting Vice-Principal,Oliver Stephens PS Simpson,Kimberly ActingVice-Principal, Ryerson PS That the Board approve the proposed TOSA Differentiated Instruction Grades 7-10 positions for September 2009 funded through Student Pathways to Success Ministry grants. That the TVDSB representative serve as a "Partner of the Association" on the Western Fair Association.