12/15/2009 - Regular Board MeetingTHAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR BOARD MEETING,PUBLIC SESSION
2009 DECEMBER 15,7:00 P.M.
BOARD ROOM,EDUCATION CENTRE
AGENDA
V-verbal
M -material
1.CALL TO ORDER V
2.0 CANADA V
3.SPECIAL MUSICAL PRESENTATION -Ryerson Public School,London V
4.APPROVAL OF AGENDA M
5.OFFICIAL RECORD
6.RECOGNITIONS
a.Debbie Lukas,Medway High School - UWO Teachers'Wall of Fame V
b.Nancy O'Shea,Strathroy District Collegiate Institute-UWO Awards Dinner
and Elfrida Berzins Award V
c.Susan Smith,AB Lucas Secondary School -Regional Merit Award,Ontario Family
Studies Home Economics Educators'Association,Western Region V
7.CONFLICTS OF INTEREST V
8.CHAIR'S ANNOUNCEMENTS V
9.DIRECTOR'S ANNOUNCEMENTS V
10. PUBLIC INPUT (first Board meeting of month)-none
11.ADMINISTRATIVE PRESENTATIONS -none
12.MINUTES OF THE 2009 NOVEMBER 24 REGULAR BOARD MEETING,2009 M
DECEMBER 01 SPECIAL BOARD MEETING,2009 DECEMBER 08 INAUGURAL
BOARD MEETING
a.Confirmation of Minutes
b.Business Arising from the Minutes
i.Appointment of OPSBA Delegates and Alternates M
13.STUDENT TRUSTEES'UPDATE V
14.REPORTS FROM THE ADMINISTRATION
a.Senior Administrative response to Accommodation Review Committee (ARC)15
(Balaclava Street,Edward Street,Locke's Street and Scott Street Public Schools)M
b.ARC 11(Sir George Ross and Thames Secondary Schools)M
c.Senior Administrative Response to Accommodation Review Committee (ARC)13
(Beachville,Harris Heights,Princess Anne,Princess Elizabeth,Victory Memorial
and Westfield Public Schools)M
d.2008-2009 Director of Education's Annual Report M
e.Monthly Financial Reporting M
14.REPORTS FROM THE ADMINISTRATION -cont'd
f. Ministry of Education Operational Review (please bring material -deferred
from 2009 November 24)V
15.REPORTS OF COMMITTEES
a.Thames Valley Parent Involvement Committee (TVPIC)Update V
b.Long-Term Community Partnerships Committee,2009 November 23 M
c.Policy Working Committee,2009 November 24 M
d.Special Education Advisory Committee,2009 December 01 M
e.Chairs'Committee,2009 December 02 M
f.Chairs'Committee,2009 December 09 M
g.Committee of the Whole,In Camera,2009 December 15 V
16.COMMUNICATIONS
a.Chair's Summary Update V
b.Ontario Public School Boards'Association -Update V
c.Appointment of First Nations Trustee M
17.NOTICE OF MOTION
18.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -none
19.ADDITIONAL ITEMS
20.QUESTIONS/COMMENTS BY MEMBERS
21.ADJOURNMENT
THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR MEETING,PUBLIC SESSION
2009 DECEMBER 15
TheBoardmetinregular session on2009December 15 In the BoardRoomatthe Education Centre,meeting
in public session at 7;05 p.m. to 9:50 p.m. The following were in attendance:
TRUSTEES
J.Bennett P.Jaffe P.Sattler
8.Doub J.Kamphius J.Stewart
F.Exley C. Neville R.Tisdale
T.Grant S.Peters
G.Hart S.Polhill
W.Huff T.Roberts
ADMINISTRATION AND OTHERS
B.Tucker M.Moynihan
K.Dalton V.Neilsen
L.Elliott M.E.Smith
B.Greene B.Sonier
M.Sereda P.Tufts
C.Bourbonnais-MacDonald K.Wilkinson
L.Griffith-Jones K.Bushell
S.Hughes S. Christie
R.Hoffman
K.Meeson
D.Rajala
S.Young
K.Young
W.Scott
B.Strong
1.CALL TO ORDER.
Board Chairperson T.Roberts called the meeting to order at 7:05 p.m.
2./3.O CANADA AND MUSICAL PRESENTATION
The appreciation of the Board was extended to the Ryerson Public School Orchestra and Conductor
Daniel Bellfor leading in the singing of 0'Canada and performing two musical selections.
4.APPROVAL OF AGENDA
The agenda was amended to add item 16.b. "First Nations Advisory Committee Appointment'and
approved on motion of S. Polhill,seconded by G. Hart.
5.OFFICIAL RECORD
S.Christie,Supervisor,Corporate Services,read the following official record into the minutes:
We regret to record the death of Katelynn Porter, a 16-year-old student at West Elgin Secondary
School,West Lome,on 2009 December 12.
6.RECOGNITIONS
a.DEBBIE LUKAS -UNIVERSITY OF WESTERN ONTARIO TEACHERS'WALL OF FAME
Supt. P. Tufts introduced Debbie Lukas,a retired teacher from Medway High School. The
congratulations ofthe Board was extendedto Ms.Lukas,whowas inducted into the University
of Western Ontario's Teachers'Wall of Fame located at the Central Branch of the London Public
Libraryin2009 October.
Supt.Tufts explained thattobe consideredfor induction tothe Wall ofFame,teachers mustbe
nominated bytheirformer students.Ms.Lukas,affectionately known as "Mrs.Literacy,"was
nominated bya former Medway High School student and recognized forher significant impact
on the lives of students inspiring them to achieve and reach their potential.
Ms.Lukas responded thanking the Boardfor its recognition and the privilege of working in a
challenging and rewarding profession with manyyoungpeople and staff
2009 December 15...2
6.RECOGNITIONS -cont'd
b.NANCY O'SHEA -ELFRIDA BERZINS AWARD
Supt.Tufts introduced and welcomed Nancy O'Shea,Department Head of Health and Physical
Education,and Barry Baker,Principal,Strathroy District Collegiate Institute.The congratulations
ofthe Board was extended to Ms.O'Shea as oneofthree recipients ofthe University ofWestern
Ontario's (UWO) Elfrida Berzlns Award.
Supt.Tufts explained that the Elfrida Berzlns Award is named in honour of a former coach and
director of Women's Athletics and is presented to a woman who has participated in UWO
athletics as an athlete,coach or administrator.Ms.O'Shea was recognized for her outstanding
contribution to athletics and demonstrating her belief of "finding your passions in life and doing
them."He noted that as recentas last month,Ms.O'Shea competed in the World Master's
Games in Sydney,Australia with the team winning the Gold Medal.
Ms.O'Sheaexpressed appreciation for the Board's recognition.She commented onthe positive
experiences over thepast24 years in teaching athletics and thanked the Board for allowing her
to travel and compete in the World Games.
0.SUSAN SMITH -REGIONAL MERIT AWARD
Supt.L.Griffith-Jones introduced and welcomed Susan Smith,Department Head of Social
Sciences and Humanities at A.B.LucasSecondary School.Congratulations wereextendedto
Ms.Smith as recipient of the Ontario FamilyStudies Home Economics Educators'Association
Regional Merit Award.
Supt.Griffith-Jones explained that the Award recognizes the contributions of Family Studies
educators based on specific criteria,e.g.,professional commitment,student growth/
development;effective programs.Ms.Smith was recognized for her contributions to Family
Studies and communicating its importance to all students as well as a variety of Family Studies
Leadership roles.
Ms.Smith expressed appreciation for the Board's recognition and In allowing herto travel and
be supported overtheyears in orderto work atthe provincial level on Family Studies and Home
Economics initiatives.
7.CONFLICTS OF INTEREST - No conflicts of interest were declared.
8.CHAIR'S ANNOUNCEMENTS
Chair Roberts reported that he attended the London District Catholic School Board Inaugural meeting
and brought greetings on behalf ofTVDSB.He also attended the inaugural ofthe Middlesex County
Council.Headvisedthat he.SupervisorChristie andAssistantS.Pullam recently attendedasession
regarding Bill 212 and he and Trustee Stewart completed the Director's Review process and
subsequently met with Director Tucker.
9.DIRECTOR'S ANNOUNCEMENTS
School Boundary Maps
Director Tucker reportedthat School Boundary Mapshave been posted on the Board'swebsiteand
parents are now ableto assess this quick link.Public Affairs and Community Relations Manager K.
Young advised thatthemapsare intended for illustrative purposes only.
Early Learning Program
Supt.C.Bourbonnais-MacDonald presented an update onthe implementation ofthe Early Learning
Program (ELP).She reportedthatthe Ministry of Education has confirmed receiptofthe Board's list
of schools for possible Implementation of the Program for the 2010-2011 school year.An
announcement from the Premier has been scheduled for mid 2010 January with a tentativedate of
2010 January 15.
2009 December 15...3
9.DIRECTOR'S ANNOUNCEMENTS -cont'd
Early Learning Program -cont'd
Supt Bourbonais-MacDonald advised that Board staff continue to meet withmunicipal partners.Last
week,they met with the chiidcare providers In Middlesex,Strathroy,and a number of stakeholders
and attended the City of London's System Re-engineering iVIeeting to look at the implementation of
allday learning and Its impact on child care providers within London.She noted that the program to
be delivered In those schools implementing all day learning inthe coming school year has now been
released.
Director Tucker has communicated withthe Ministry of Education regarding the implementation of
the Early Learning Program and advised that the Ministry's expectations are clear that core and
expanded programs are to be delivered by staff hired bythe Board. He expressed concern that there
may be limitations that will affect some positive outcomes for children that the partnerships would
provide. He emphasized the role of partnerships that support and work with the TVDSB to enhance
early learning programs and questioned the need to duplicate the expertise and experience that
partners provide. He indicated that implementation pitfalls may occur ifschool boards attempt this
initiative In isolation. Using local partnerships will result in solutions and best practices resulting in
the best program being provided to students.
Taistee Jaffe asked what part of this process is under the control of school boards.Director Tucker
indicated that the Ministry has indicated that "The model is the model" with the expectation that the
earlylearningprograms will be delivered byschoolboardstaff. As well,itisintendedthatbefore-and-
after school supervision is supported and implemented by school board staff.
Itwas recognized that the Ministry is committed to minimizing capital expenditures at this time.
Director Tucker Indicated that the communityshould have a sense of ownership and feel that the ELP
istheir program. Usingthe two pilot projects underwayat Wilfrid Jury P.S. and AshleyOaks P.S.as
examples, he notedthat localsolutionsmaybe different dependingonthe needs, characteristicsand
natures of the participating neighbourhoods.
The Administration responded to questions posed by Trustees.The Ministry funding for TVDSB's
Early Learning Program amounts to $4.8M and Itwas suggested that itmay go further with more
partnerships.The following motion was moved byJ.Stewart,seconded byR.Tisdaleand carried:
That the Director send a letter to the Minister of Education advising that more students and
families can be helped with flexibility on howto use the EarlyLearning Program funds.
10.Public Input (first Board meeting of month)-none
11.ADMINISTRATIVE PRESENTATIONS -none
12.MINUTES OF THE 2009 NOVEMBER 24 REGULAR BOARD MEETING,2009 DECEMBER 01
SPECIAL BOARD MEETING,AND 2009 DECEMBER 08 INAUGURAL BOARD MEETING
a.CONFIRMATION OF MINUTES
The minutes of the Regular Board Meeting,2009 November24 were adopted on motion of F.
Exiey,seconded by P.Sattler.The minutes ofthe Special Board Meeting,2009 December 01
were adopted on motion ofF.ExIey,secondedbyP.Sattler.The minutes ofthe Inaugural Board
Meeting,2009 December 08were adopted on motion ofF.ExIey,seconded by P.Sattler.
Following approval ofa recommendation to appoint Warren Huff as First Nation Trusteeforthe Board
(see item 16.c.),Chair Roberts invited Mr.Huff totake hisplaceatthe Board table.
2009 December 15...4
12.MINUTES OF THE 2009 NOVEMBER 24 REGULAR BOARD MEETING,2009 DECEMBER 01
SPECIAL BOARD MEETING,AND 2009 DECEMBER 08 INAUGURAL BOARD MEETING -cont'd
b.BUSINESS ARISING FROM MINUTES
I APPOINTMENT OF OPSBA DELEGATES AND ALTERNATES
Atthe2009December Inaugural Meeting,Tmstees,Doub,Roberts.BattlerandTisdalewere
appointed as the Board's representatives forthe OntarioPublicSchool Boards' Association.
Itwas,therefore,necessary to identify the voting delegates and theiralternates.
The following motion was moved byF.Exiey,seconded byP. Sattlerand carried:
ThatTrustees Roberts and Sattler be appointed the OPSBA voting delegates for 2010
and Trustees Doub and Tisdale the alternates.
13.STUDENT TRUSTEES'UPDATE
Student TrusteeC.Neville advised thatheand Student TrusteeJ.Kamphuis continue to visit schools.
They have provided Supt.Griffith-Jones with suggested topics for the Student Advisory Council
meeting tobe held on2010 January24.Student Trustee Neville reported thata letter has beensent
to the Directorof Serco DES, the owner of Drive Test, and the President of UnitedSteel Workers
(USW)Local 9511 regarding the suspension of driver tests during the current strike.
14.REPORTS FROM THE ADMINISTRATION
a. SENIOR ADMINISTRATIVE RESPONSE TO ACCOMMODATION REVIEW COMMITTEE
(ARC)15 (BALACLAVA STREET,EDWARD STREET,LOCKE'S STREET AND SCOTT
STREET PUBLICSCHOOLS)
Exec.Supt K.Dalton,Supt P Tufts,Exec.Officer K.Bushell and Planning Officer G.Owens
presentedthe first Accommodation Review Committee (ARC)report from Phase 2andthe 1
ARC report tobe considered.Exec.Supt Dalton advised thatthe ARC 15 report completes the
reorganization for the Cityof St Thomas.
Planning Officer Gil Owens reviewed the Map ofAccommodation Review Area and the Map of
Proposed Boundariesas well as the initial boundaryoptionforARC 15.
Trustee F.ExIey,in hiscapacity as Chair ofARC 15,presented the following summary ofitsFinal
Report.He extended appreciation tothe ARC members that included School Council parents,
citizen representatives and business and municipal representatives.Appreciation was also
extended to the Administration fortheirsupport.
Trustee ExIey recapped the responsestotheSeniorAdministration's recommendations noting
thatthe decision to close ScottStreet PS was made bythe Board through a previous ARC
process. As of2009 September, Scott Street PS pupilsresidingsouth ofTalbotStreet started
attending the newJohn Wise P.S. The remaining pupils living north ofTalbotStreet are to be
accommodated at Scott StreetPS pending the outcome of this ARC.Trustee ExIey concluded
that the community will be pleased with the Kindergartento Grade 8 format at the north end of
St Thomas with tlie completion of this ARC.
RECOMMENDATIONS:
1.That the students of Balaclava Street Public School be accommodated at Edward Street
Public school;and
That Balaclava Street Public School locatedat 20 Balaclava St,St Thomas, N6P3C2, be
closed and declared surplus effective 2011 June 30.
2. That the students ofScott Street PublicSchool, north of Talbot Street,be accommodated
at Edward Street Public School;
2009 December 15...5
14.REPORTS FROM THE ADMINISTRATION -cont'd
a.SENIOR ADMINISTRATIVE RESPONSE TO ACCOMMODATION REVIEW COMMITTEE
(ARC)15 (BALACLAVA STREET,EDWARD STREET, LOCKE'S STREET AND SCOTT
STREET PUBLIC SCHOOLS)-cont'd
Recommendations -conf d
3.That the JK-6 students residing inthe Dalewood subdivision presently being accommodated
at Edward Street Public School be accommodated at Locke's Public School;
4. That permanent additions, renovationsand enhancement of Program space be made to
meet TVDSB standards for Edward Street and Locke's Public Schools.
5. That Edward StreetPublic School be reorganized to meet the TVDSB preferred JK-8 model.
6. That the Grade 6 students currentlyattending Edward Street PublicSchool attend Locke's
Public School for Grade 7 and remain through to Grade 8 graduation.
7. That, effective 2011 September the school boundary for Edward Street Public School
commence at the centre lineof Talbot Street and the centre line of 1®^Avenue;thence ina
northerly direction along the centre line of I®'Avenuetothe intersection ofthe centre line of
Avenue and the centre lineof Highway 3;thence ina westerly direction alongthe centre
line of Highway 3 to the intersection ofthe centre line of Highway 3 and the Kettle Creek;
thence ina southerly direction along the Kettle Creektothe intersection ofthe Kettle Creek
and the centre lineofTalbot Street;thence inan easterly direction along the center line of
Talbot Street to the intersection of the centre line of Talbot Street and 1®'Avenue.
8. That, effective 2011 September the school boundary for Locke's PublicSchool commence
at the centre line of Talbot Street and the centre line of 1®'Avenue;thence in a northerly
direction along the centre line of1 Avenue tothe intersection ofthe centre line of1^Avenue
and the centre lineof Highway 3; thence in a westerly direction along the centre line of
Highway 3 to the intersection ofthe centre line of Highway 3 and the City ofSt.Thomas
Municipal Boundary line;thence in a generally northerly direction along the City of St.
Thomas Municipal Boundary line to the intersection ofthe City ofSt. Thomas Municipal
Boundary line andthecentre line of Ron McNeil Line;thence in an easterly direction along
the centre line of Ron McNeil Line to the intersection of the centre line of Ron McNeil Line
and the rear lotlineofthe properties fronting on the west side of Highbury Avenue;thence
in a southerly direction along thenrear lot line ofthe properties fronting onthewestsideof
Highbury Avenue tothe intersection ofthe extension ofthe line ofthe properties fronting on
thewestside of Highbury Avenueandthe rearlot line ofthe propertiesfronting onthesouth
and west side ofCentennial Avenue;thence ina southerly directionalong the rear lotlineof
the properties fronting onthewestsideof Centennial Avenue tothe intersection ofthe rear
lot line ofthe properties fronting onthewestsideof Centennial Avenue andtherear lot ofthe
properties fronting onthe north sideofTalbot Street;thence in a westerly direction along the
rear lot line ofthe properties fronting onthe north sideof Talbot Streettothe intersection of
therear lot line ofthe properties fronting onthe north sideofTalbotStreetandthecentre line
of Yarmouth Road;thence ina southerly direction alongthe centre line of Yannouth Road
tothe intersection ofthe centre lineofYarmouth Road and the intersection ofthe centre line
ofTalbotStreet; thence in a westerly direction along the centre line of Talbot Streetto the
intersectionofthe centre line ofTalbot Street and the centre lineof 1®'Avenue.
9. That Design Committees be appointed for Edward Streetand Locke's Public Schools.
10.That Naming Committees be established for Edward Streetand Locke's Public Schools.
2009 December 15...6
14.REPORTS FROM THE ADMINISTRATION -confci
a.SENIOR ADMINISTRATIVE RESPONSE TO ACCOMMODATION REVIEW COMMITTEE
(ARC)15 (BALACLAVA STREET,EDWARD STREET,LOCKE'S STREET AND SCOTT
STREET PUBLIC SCHOOLS)-Recommendations -cont'd
Recommendations1through 10 were movedbyF.Exiey,seconded byT. Grantand adopted on
a poll vote as follows;
YEAS:J. Bennett,S.Doub,F.ExIey,T.Grant,G.Hart,W.Huff,P.Jaffe, S.Polhill,T. Roberts,
P.Sattler,J.Stewart
NAYS:Nil
ABSTENTION:S.Peters
Student Trustee Kamphuis -Yes
Student Trustee Neville -Yes
Trustee Tisdale was absent during the voting.
b.ACCOMMODATION REVIEW COMMITTEE (ARC) 11 (SIR GEORGE ROSS ANDTHAMES
SECONDARY SCHOOLS)
Exec. Supt.Dalton presented a report from the Administration recommending that
Accommodation Review Committee (ARC)11 involving Sir George Ross andThames Secondary
Schools be disbanded.She explained that the report is not in the usual format as ARC 11 is a
unique situation.
Trustee J. Bennett,In her capacity as Chair of ARC 11,provided comments regarding the
deliberations ofARC 11.The Committee convened an Organizational Meeting on 2009 January
28 and held public Input meetingson2009 April 27, June 10,September 17, November05and
16.The Committee continued to emphasize the importance of best programs for Sir George
Ross and Thames Secondary School students and considered where do to go from here to
achieve this.
Trustee Bennett advised that concerns were articulated bythe ARC 11 members regarding the
need for more details about the proposed enhancements to the Service Technology programs
comparedtothose that currently existatSirGeorge Ross and Thames SecondarySchools. The
detailswere requiredbefore the ARCfellitwas able to provideinputto the Board.As a result,
no report has been submitted regarding the ARC'Sdeliberations.
Exec.Supt.Dalton advised that Senior Administration understands the concerns expressed by
the ARC 11 members In this regard and will providethe details of these potential enhancements
as partofthe Senior Administration's overall review of Technology.However,thisreviewcannot
be completed and reported on within the timeconstraints ofthe accommodation review process.
The Senior Administration will conclude Its Review of Vocational Programming and begin a
Reviewof Technology (Including SpecializedService Technology programs within the City of
London)Immediately,and will reportits findings and subsequent recommendations tothe Board.
Until that time, Sir George Ross and Thames Secondary Schools will continue to operate and
offer their current programs.
Following receipt of the reports from the reviews,the Board may consider establishing a new
ARC including SirGeorge Ross andThames SecondarySchools.Additional secondary schools
may be considered for inclusion whenthe newARCis established.
2009 December 15...7
14.REPORTS FROM THE ADMINISTRATION -cont'd
b. ARC 11 (SIR GEORGE ROSS AND THAMES SECONDARY SCHOOLS) - cont'd
RECOMMENDATION:
That Accommodation Review Committee 11 (Sir George Ross and Tliames Secondary Schools)
be disbanded.
The Administration responded to questions posed by Trustees.Exec. Supt. Dalton commented
about the process forappointingand disbanding ARCs notingthat within the parameters set out
bythe Board ARC 11 can be reconstituted.ItIs anticipated thata report will be brought backto
the Board In 2010 June.Exec. Supt.L.Elliott expanded on the focus of the vocational
programming and technology review that will Include more committee members and extensive
consultation.
The recommendation was adopted on motionof J. Bennett and seconded byT. Grant. Chair
Roberts extended appreciation to the members of ARC 11 for their report.
0.SENIOR ADMINISTRATIVE RESPONSE TO ACCOMMODATION REVIEW COMMITTEE
(ARC)13 (BEACHVILLE,HARRIS HEIGHTS,PRINCESS ANNE,PRINCESS ELIZABETH,
VICTORY MEMORIAL AND WESTFIELD PUBLIC SCHOOLS)
Exec.Supt.Dalton provided opening remarkstotheSenior Administrative response to ARC 13
noting that thisIsthe fifth and final ARC.The administrative response was presented noting the
ARChas completed its task toreviewaccommodation Issues affectingBeachvllle,HarrisHeights,
Princess Anne,Princess Elizabeth, Victory Memorial and Westfleld Public Schools as
recommended and approved bythe Board at Itsmeeting of2008 June 10.Planning OfficerG.
Owens explained the attendance boundaries of the six schools.
Trustee J. Stewart, in his capacity as Chair of the Accommodation ReviewCommittee 13,
presented a summaryofIts Final Report.Heextended appreciation to each ofthe committee
members noting it was a daunting task for the ARC with six elementary schools and
accommodation for more than 1600 students being considered.
Trustee Stewart advised that ARC 13 has been engaged in discussions since 2009 January 14.
The 25 Committee members,representing six school communities, met eight times. The
Committee considered,discussed and investigated the benefits,issues,concerns and
considerations for the Administrative recommendation.The Committee also Informed and
consulted their respective communities.
During the course ofits meetings,the Committee was presented with the following options:
•That two new schools be built to accommodate the area,one north of the river and one
south;
• That Harris Heightsbe demolishedand a newschool be constructed on the site.
Discussion centred around the cost to reconstruct Harris Heights PS on the existing site and it
was determined to be cost prohibitive.This proposal was brought forth to ensure that both
sections of the Town of Ingersoll would get a new school. The Ministry approval process was
discussed tothe suitability afterrenovationsofHarrisHeightsand Princess Anneschools tomeet
the needs of students south of the Thames River.
The Committee examined pre-valuation templates for each school Involved,post valuation
templates forthe resulting schools In the Senior Administrative recommendation,boundary maps
for each of the schools involved In the ARC,ReCAPP details for each school Involved,
programming benefits of400 FTE elementary schools,andan EDULOG presentation.
2009 December 15...8
14.REPORTS FROM THE ADMINISTRATION -confd
C. SENIOR ADMINISTRATIVE RESPONSE TO ACCOMMODATION REVIEW COMMITTEE
(ARC)13 (BEACHVILLE,HARRIS HEIGHTS,PRINCESS ANNE,PRINCESS ELIZABETH,
VICTORY MEMORIALAND WESTFIELD PUBLIC SCHOOLS)-cont'd
Trustee Stewart concluded thattheARCvery carefully lookedatthe options availabletothe area.
The following recommendations were reached collaboratlvely and representtheconsensusof
the Committee.
RECOMMENDATIONS:
That none of the schools in the study be closed;however,ifthe Senior Administration goes
forward, the following is recommended:
1.That Westfield PS, Princess Elizabeth PS,Victory iVlemorial PSand Beachvllle PS beclosed.
2. Thatthe original recommendations of renovations to Princess Anne PS and Ham's Heights
PS and a new school inthe northend of Ingersoll,withthe revised boundaries below:
- that all Westfield PS students go to Harris Heights PS
- that all Victory Memorial PS students go to Princess Anne PS
- that Princess Anne PS continue to go to Princess Anne PS
- that a boundary review be completed for Beachvllle PS
- that the north end of Ingersoll students go to the new north school
3. That the Board acknowledge that this ARC is overdue and that our schools are not equal
rightnowand at the end that all schools will be equal and broughtupto date.
4. Thatthe following recommendations are a minimum andthe committeesupportsthe board
exceeding what is listed
5. That the Pre-1969 schools, thatwere ownedalreadyfromthe Township orTowns, be offered
back to the Townshipor Townsfirstto keep them within theircommunity
6.That Westfield PS students be bused to Harris Heights PS
7. That improvementsbe made tothe busing areas forHarrisHeightsPS
8.That the new school be given adequate area
9.That Princess Anne PS remain a walking school
10.That bus stops be optimized for picking up and dropping offof students
11.That improvements be madetothe parking areas of PrincessAnnePS and Harris Heights
PS
12.That "kiss and drive"areas be looked at each school
13.Thatcrossingguards and cross walksbe revisited toensure students' safety
14. That Beachville secondaryschool boundaries be left aloneand the students decide which
high school they would like to attend orbe grandfathered towheretheir siblings attend
2009 December 15...9
14.REPORTS FROM THE ADMINISTRATION -cont'd
c.SENIOR ADMINISTRATIVE RESPONSE TO ACCOMMODATION REVIEW COMMITTEE
(ARC)13 (BEACHVILLE,HARRIS HEIGHTS,PRINCESS ANNE,PRINCESS ELIZABETH,
VICTORY MEMORIALAND WESTFIELD PUBLIC SCHOOLS)-cont'd
Classrooms
15.That fridges and microwaves from closing schools be transferred to the schools remaining
and be placed In kitchens and classrooms
16.That books and other materials withinthe library's of schools being closed go to the school
where the students will be attending
17.That adequate text books be bought for all schools
18.That separate cubbies be provided for grades JK-3 and lockers for grades 4-8 in renovated
and new schools
19.That extra shelving for students and teachers be put Inall classrooms
20.That classrooms be built with windows and a second exit
Gvm/Eaulpment
21. That gyms have proper floors, sound systems with wireless microphone, risers,digital
projectors, drop down screens,storage room and change rooms with showers
22.That each school have double gyms, not a primary activity room with a gym
23.That track and field facilities be Incorporated Intoall the schools -sand pits for long jump,
athletic fields etc.
24.That IDCl's track be Improved so that each school may use Itwithin Ingersoll
25. That new and adequate gymequipment be at each school and that a new score board and
cage be supplied
26.That baseball bleachers be Implemented at each school
27. That a viewing area with sound outside ofthe gym be built for students with special needs
Outside Areas
28.That each school have an outdoor electronic sign
29.That the outside of the schools,If desired,be kept historical
30. That outside school playequipment at the closing schools be kept within the community
31.That each new school have adequate outside play equipment
32. That security systems be installed at each school at all entrances
33. Thatthere be a walkletalkiesystemfor teachers and supervisorsforthe outdoor playground
34. That outside lighting and COTVbe providedforsecurity purposes
35.That all schools be wheelchair accessible at every entrance
36. That 8 footsidewalks be poured around the school forwheelchair accessibility
2009 December 15...10
14.REPORTS FROMTHE ADMINISTRATION - cont'd
C.SENIOR ADMINISTRATIVE RESPONSE TO ACCOMMODATION REVIEW COMMITTEE
(ARC)13 (BEACHVILLE,HARRIS HEIGHTS,PRINCESS ANNE,PRINCESS ELIZABETH,
VICTORY MEMORIAL AND WESTFIELD PUBLIC SCHOOLS)-cont'd
Program
37.That a study of French Immersion be done tosee if a program could be offered in IngersoII.
Thearea tobe studied tobe Tillsonburg,Dorchester,Thamesford and IngersoII,and that
Princess Anne PSbe considered as a possible school for this program.
38. Thata balanced dayprogrambe put in placefor all schools within thisARCand ifa balanced
day program is not going to be implemented,that Grades JK-5 have recess together and
Grades 6-8 have recess at a different time.
39.That instrumental music programs be implemented at all schools with proper music teachers
provided for Grades 7 and 8
40.That Home Economics and Woodworking programs be investigated to being offered at all
schools
41.That recycling and composting programs be implemented especially in a time that being,
"green is in"
Rooms
42.That there bea complete Parent Council Room at all schools including storage and shelves
43. Thatthe Library at Harris Heights PS be improved
44.That a larger room for Educational Assistants and Learning Support Teachers be provided
45.That a staffworkroom with computerand copiers be provided similar to Mitchell Hepburn PS
46. That up-to-code kitchen facilities be Incorporated into each school forsnack or breakfast
programs
47. That the secretarial office be located beside the main entrance to each school
48. That each school have adequate storage areas
49.That French rooms be provided with dictionaries and all other technological equipment that
is needed
50. That the principal's officebe placed inthe middleofthe school
Technological
51.That Smart Boards and FM systems be installedinall classrooms and that the Smart Boards
fromclosing schools be divided amongst allthe schools
52. Thata beforeand afterschoolcare program be investigated
53. That all school heritage pennants,plaques, etc. be sent tothe school where the students will
be
54. That IngersoII students be offeredthe option ofgoingto Woodstock instead of London for
specialty trade schools
55. That an up-to-date computer labbe ineach schooland that each classroom have a minimum
of three computers
2009 December 15...11
14.REPORTS FROM THE ADMINISTRATION -cont'd
c.SENIOR ADMINISTRATIVE RESPONSE TO ACCOMMODATION REVIEW COMMITTEE
(ARC)13 (BEACHVILLE,HARRIS HEIGHTS,PRINCESS ANNE,PRINCESS ELIZABETH,
VICTORY MEMORIAL ANDWESTFIELD PUBLIC SCHOOLS)-cont'd
56. That each classroom be equipped with a TV,DVD and VCR
57.That photocopiers,scanners and colour copiers/printers be provided for programming and
be networked within the school
58. Thata phone/ PAsystembe implemented in each classroom
59. That wikkiesticks /bendaroos be providedat all schools
60.That a TV monitor in the hallway be implemented to show pictures of all the students andthe
schools they came from
61.That refrigerated water fountains for each student height level be installed ateach school
62.Thatanopenhousebe planned for each school for all students and parents
63.That all schools be renamed once the transition is done
64.That wall display cabinets be purchased to display the heritage items from all schools
65.That therebea cafeteria incorporated in the schools orthata servery be incorporated into
the gym
66.That all DC classrooms be equipped with a full kitchen,full washroom with shower,laundry
facilities with a washerand dryer,quiet room,storageforstudentsand teachers,life skills
equipment and a separate fenced area
67.That all JK/SK classrooms be equipped with a large carpeted area with cushions for reading,
a cleanable floor,washrooms and sinks,cubby and bench areas in visible sight ofthe
teacher's desk,Smart Board and computer station,TV with DVD player,CD and tape player,
bright colours and large windows,space for centres -listening,drama,house,water,sand,
painting etc.,lots of movable shelving,ergonomic desk and chair,bulletin boards to display
work,separate entrance,covered entry ways,separate outdoor play area which Is fenced,
storage for students and teachers
68.That all outofarea students remain in the schools they are attending now orthatthe board
be lenient to outofarea requests for Grades 7 and 8 students being transitioned to new
schools more than three times to minimize disruption
Administrative Response
Exec.Supt.Dalton presented the Senior Administrative response to the final report of the
Accommodation Review Committee (ARC)13.The response and rationale to the
recommendations were outlined noting the ARC completed its process with a final public input
meeting on 2009 November 18 after which the final report was forwarded to the Senior
Administration.
Permanent additions,renovations and program enhancements to meet the Thames Valley
District School Board's established standards wouid be completed at Harris Heights and Princess
Anne Public Schools.
2009 December 15...12
14 REPORTS FROM THE ADMINISTRATION -confd
c SENIOR ADMINISTRATIVE RESPONSE TO ACCOMMODATION REVIEW COMMITTEE(ARC)13 (BEACHVILLE,HARRIS HEIGHTS,PRINCESS ANNE,PRINCESS ELIZABETH,
VICTORY MEMORIAL AND WESTFIELD PUBLIC SCHOOLS)-confd
Administrative Response - cont'd
Specifically.Harris Heiglits would receive permanent accommodation and renovations for a total
of 572 JK -8 pupils.Program enhancements would be completed for Physical Education,
General Arts,and Learning Support As well,school improvements would be required for the
Administration areas and the building would be barrier-free at the completion of the renovations.
Princess Anne would require permanent space for 437JK -8 pupils.Program enhancements
would be required for Physical Education,Library Resource.General Arts and Learning Support.
School improvements would be required for the Administration areas and the building would be
barrier-freeat the completion ofthe renovations.
The acquisition of a site in north ingersoll would be necessary to accommodate a new JK to 8
school with a Developmental Centre.The new school would be completed to accommodate a
projected enrolment of 530 pupils and would be built to TVDSB standards.
All projected enrolments and constmction are based on a full-day Early Learning Programming.
ELP will be implemented when the new configuration is in place.
Exec.Supt.Dalton explained that Recommendation 10.disbands the ARC as per the Thames
Valley District School Board's procedure on "Pupil Accommodation and Facility Organization".
She extended appreciation to the ARC members and Board staff who provided an invaluable
resource to the Committee noting the work completed,the time spent,and the careful
deliberations of the members contributes to providing the maximum program opportunities for
the maximum number of students.
Senior Administration's 10 recommendations reflect support for recommendations 1,2.and 63.
from the ARC Report.Exec.Supt.Dalton reviewed the following ARC recommendations andprovidedtherationalefornotincludingthemintheSeniorAdministration's recommendations.
3 THAT tiie Board aclcnowiedge tliat this ARC is overdue and tiiat our scliools arenot
equal right now and at the end that ali schools will be equal and brought up to date.
Fundamental to the Accommodation Review Process Is the desire to accommodate pupils
In an effective manner that allows for maximization of program facility and opportunities.The
recommendations for construction and program enhancements reflect this goal.
4.THAT thefollowing recommendations area minimum and the committee supports the
board exceeding what is listed
The Senior Administration applies a consistent setof standards to all its recommendations
in each ARC.
5.THAT the pre-1969 schools,that were owned already from the Township or Towns,be
offered backtothe Township or Towns first to keep them within their community.
The disposition of all Board property follows steps as outlined clearly in the legislation under
444/98 0-Reg.
6.THAT Westfieid PS students be bused to Harris Heights PS
All transportation decisions will be based on Board policies and procedures.
7.THAT improvements be made tothe busing areas for Harris Helghte PS
All siteissues will be reviewed within the mandate ofthe Design Committee.
8. THAT the new school be given adequate area
The new school will meet TVDSB standards for a new school site and building area.
2009 December 15...13
14.REPORTS FROM THE ADMINISTRATION -cont'd
c.SENIOR ADMINISTRATIVE RESPONSE TO ACCOMMODATION REVIEW COMMITTEE
(ARC)13 (BEACHVILLE, HARRIS HEIGHTS,PRINCESS ANNE,PRINCESS ELIZABETH,
VICTORY MEMORIAL AND WESTFIELD PUBLIC SCHOOLS)-cont'd
Administrative Response -cont'd
9. THAT Princess Anne PS remain a walking school
All walk zones and transportation decisions will be based on Board policies and procedures.
10.THAT bus stops be optimized for picking up and dropping off of students
All transportation decisions will be based on Board policies and procedures.
11. THAT Improvements be made to the parking areas of Princess Anne PS and Harris
Heights PS
All site issues will be reviewed within the mandate of the Design Committee.
12.THAT "kiss and drive"areas be looked at each school
All site issues will be reviewed within the mandate of the Design Committee.
13.THAT crossing guards and cross walks be revisited to ensure students'safety
Crossing guards and cross walks are discussions to be held with the Municipality.
14.THAT Beachviile secondary school boundaries be left alone and the students decide
which high school they would like to attend or be grandfathered to where their
siblings attend
To be referred to the boundary committee for review.
15.THAT fridges and microwaves from closing schools be transferred to the schools
remaining and be placed in kitchens and classrooms
The disposition of resources is discussed and decided through the Consolidation
Committees,Inventory Committees and Transition Committees in preparation forthe closure
of a school.
16.THAT books and other materials within the libraries of schools being closed go to the
school where the students will be attending
The disposition of library resources is discussed and decided through the Consolidation
Committees and Inventory Committees,inconjunction withthe Program Department staff,
in preparation for the closure of a school.
17.THAT adequate text books be bought for all schools
Each school will have an assigned budget to be spent in the consolidation of text book
resources.
18.THAT separate cubbies be provided for grades JK-3 and lockers for grades 4-8 in
renovated and new schools
New and renovated schools will meet TVDSB standards.
19. THAT extra shelving for students and teachers be put In all classrooms
New and renovated schools will meet TVDSB standards.
20.THAT classrooms be built with windows and a second exit
New and renovated schools will meet TVDSB standards.
21.THAT gyms have proper floors,sound systems with wireless microphone,risers,
digital projectors,drop down screens,storage room and change rooms with showers
New and renovated schools will meet TVDSB standards.
2009 December 15...14
14.REPORTS FROM THE ADMINISTRATION -cont'd
c.SENIOR ADMINISTRATIVE RESPONSE TO ACCOMMODATION REVIEW COMMITTEE
(ARC)13 (BEACHVILLE,HARRIS HEIGHTS,PRINCESS ANNE,PRINCESS ELIZABETH,
VICTORY MEMORIAL ANDWESTFIELD PUBLIC SCHOOLS)-cont'd
Administrative Response - cont'd
22.THAT each school have double gyms, not a primary activity room with a gym
New and renovated schools will meet TVDSB standards.
23.THAT track andfieldfacilitiesbeincorporated into all the schools -sand pitsforlong
jump,athletic fields etc.
All site issues will be reviewed within the mandate of the Design Committee.
24.THAT IDCI's track be improvedso that each school withinIngersoll mayuse it
Needs of the track will be reviewed by Facility Services.
25.THAT new and adequate gym equipment beateachschoolandthata new score board
and cage be supplied
New and renovated schools will meet TVDSB standards.
26. THAT baseball bleachers be implemented at each school
Exterior bleachers are not provided byTVDSB.
27.THAT a viewing area with soundoutsideofthe gym be built forstudents with special
needs
New and renovated schools will meet TVDSB standards.
28. THAT each school have an outdoor electronic sign
Electronic signs are not provided by TVDSB.
29.THAT the outside of the schools,if desired,be kept historical
Exterior elevations will be reviewed with the Design Committee
30.THAT outside school play equipment at the closing schools be kept within the
community
Transition Committees decide if they wish the playground equipment tobe considered for re
location tothe consolidated school,provided the equipmentis compliant with CSA standards.
If thisisnotthedesireofthe Transition Committee,thenequipmentwill notbe relocated and
will be sold with the school.
31. THAT each new school have adequate outside play equipment
Playground equipment Is not purchased with Board funds.Existing playground equipment
at closing schools may be relocated if compliant with CSA standards at the discretion of the
Transition Committee.
32.THAT security systems be Installedat each school at all entrances
New and renovated schools will meet TVDSB standards.
33.THAT there be a walkle talkie system for teachers and supervisors for the outdoor
playground
Supervision strategies and resources are a school administration decision In conjunction
with staff.
34.THAT outside lighting and CCTV be provided for security purposes
Newand renovated schools will meet TVDSB standards.
35. THAT all schools be wheelchair accessible at every entrance
Newand renovated schools will meet OBCrequirementsfor accessibility.
2009 December 15...15
14.REPORTS FROM THE ADMINISTRATION -cont'd
c.SENIOR ADMINISTRATIVE RESPONSE TO ACCOMMODATION REVIEW COMMITTEE
(ARC)13 (BEACHVILLE,HARRIS HEIGHTS,PRINCESS ANNE,PRINCESS ELIZABETH,
VICTORY MEMORIALAND WESTFIELD PUBLIC SCHOOLS)-cont'd
Administrative Response •cont'd
36.THAT 8 foot sidewalks be poured around the school for wheelchair accessibility
All site issues will be reviewed within the mandate of the Design Committee.
37.THAT a study of French Immersion be done to see ifa program could be offeredin
Ingersoll. The area to be studied to be Tillsonburg,Dorchester, Thamesford and
Ingersoll,and that Princess AnnePS be considered as a possible school for this
program.
Cun*ently the French immersion program is being offered at Tollgate Central Public School
in Woodstock.
38.THAT a balanced day program be put in place for all schools within this ARC and ifa
balanced day program is not going to be implemented,that Grades JK-5 have recess
together and Grades 6-8 have recess at a different time.
Decisions regarding the schooldayschedule will be made through an establishedprocess
that includes discussions with staff, School Councils/Transition Committees and would
involvea survey to the parents In the school community.
39.THAT instrumental music programs be implemented at all schools with proper music
teachers provided for Grades 7 and 8
A General Arts room to accommodate an instrumental music program is planned for each
ofthree elementary facilities.The availability and hiring of instrumental musicteachers Is
dependent on the staffing process and collective agreements.
40.THAT Home Economics and Woodworking programs be investigated to being offered
at all schools
Atthis time the Ontario curriculum does not include specific study in these areas.
41.THAT recyclingand composting programs be implemented especially ina timethat
being,"green Is In"
Board environmental programs and incentives are available to all Thames Valley DSB
schools.
42.THAT there be a complete Parent CouncilRoomat all schools including storage and
shelves
New and renovated schools will meetTVDSB standards.
43.THAT the Library at Harris Heights PS be improved
The Design Committee will review the existing Library Resource Centre for possible
improvements.
44.THAT a larger room for Educational Assistants and Learning Support Teacher be
provided
New and renovated schools will meet TVDSB standards.
45.THAT a staff workroom with computer and copiers be provided similar to Mitchell
Hepburn PS
New and renovated schools will meet TVDSB standards.
46.THAT up-to-code kitchen facilities be incorporated into each school for snack or
breakfast programs
New and renovated schools will meetTVDSB standards.
2009 December 15...ie
14.REPORTS FROM THE ADMINISTRATION -cont'd
c.SENIOR ADMINISTRATIVE RESPONSE TO ACCOMMODATION REVIEW COMMITTEE
(ARC)13 (BEACHVILLE,HARRIS HEIGHTS,PRINCESS ANNE,PRINCESS ELIZABETH
VICTORY MEMORIAL AND WESTFIELD PUBLIC SCHOOLS)-cont'd
Administrative Response - cont'd
47.THAT the secretarial office be located beside the main entrance to each school
New and renovatedschools will meet TVDSB standards.
48.THAT eachschool haveadequatestorage areas
New and renovatedschools will meet TVDSB standards.
49.THAT French rooms be provided with dictionaries and all other technological
equipment that Is needed
New and renovatedschools will meet TVDSB standards.
50.THAT the principal's office beplaced In the middle ofthe school
New and renovatedschools will meet TVDSB standards.
51.THAT Smart Boards and FM systems be installed In all classrooms and that the Smart
Boards from closing schools be divided amongst all the schools
The relocation of Infonnation Technology equipment is decided through the Transition
Committee in co-ordination with the Information Technology Department.
52.THAT a before and after school care program be Investigated
Abefore and after school care program will be implemented as appropriate with the Ministry
of Education's five year implementation plan.
53.THAT all school heritage pennants,plaques,etc.besenttothe school where the
students will be
The re-location of heritage pennants,plaques etc.will be discussed and decided bv the
Transition Committees.
54.THAT IngersoII students be offered the option of going to Woodstock Instead of
London for specialty trade schools
As of 2010 September,with the construction of the specialized technology facilities at College
Avenue Secondary School,students from Oxford County that decide to pursue a full
technology program will accessthe program in Woodstock instead of London.
55.THAT an up-to-date computer lab be in each school and that each classroom have a
minimum of three computers
Newand renovated schools will meet TVDSB standards.
56.THAT each classroom be equipped with a TV,DVD and VCR
Newand renovated schools will meet TVDSB standards.
57.THAT photocopiers,scanners and colour copiers/printers be provided for
programming and be networked within the school
Photocopiers,scanners and printers are decided through the System Consolidation and
Inventory Committees In coordinating with the Purchasing Department.
58.THAT a phone / PAsystem be Implemented ineach classroom
Newand renovated schools will meet TVDSB standards.
59.THAT wlkkie sticks / bendaroos be provided at all schools
Resources material purchases are decided by the principal in conjunction with the staff.
2009 December 15...17
14.REPORTS FROM THE ADMINISTRATION -cont'd
c.SENIOR ADMINISTRATIVE RESPONSE TO ACCOMMODATION REVIEW COMMITTEE
(ARC) 13 (BEACHVILLE,HARRIS HEIGHTS.PRINCESS ANNE,PRINCESS ELIZABETH,
VICTORY MEMORIALAND WESTFIELD PUBLIC SCHOOLS)-cont'd
Administrative Response -cont'd
60. THATa TV monitor in the hallway be Implemented to show pictures of all the students
and the schools they came from
Pictures are taken of the student body from the previous schools and displayed inthe new
consolidated schools.
61. THAT refrigerated water fountains for each student height level be installed at each
school
New and renovated schools will meet TVDSB standards.
62. THAT an open house be planned for each school for all students and parents
Transition activities will be an integral part of the business of the Transition Committees.
64.THAT wall display cabinets be purchased to display the heritage items from all
schools
New and renovated schools will meet TVDSB standards.
65. THAT there be a cafeteria Incorporated in the schools or that a servery be
Incorporated into the gym
New and renovated schools will meet TVDSB standards.
66.THAT all DC classrooms be equipped with a full kitchen,full washroom with shower,
laundry facilities with a washer and dryer,quiet room,storage for students and
teachers,life skills equipment and a separate fenced area
The new north Ingersoll school is planned to have a DC centre which will meet TVDSB
standards.
67.THAT all JK/SK classrooms be equipped with a large carpeted area with cushions for
reading, a cleanable floor,washrooms and sinks,cubby and bench areas in visible
sight of the teacher's desk,Smart Board and computer station,TV with DVD player,
CDand tape player,bright colours and large windows,space for centres -listening,
drama,house,water,sand,painting etc., lots of movable shelving,ergonomic desk
and chair,bulletin boards to display work,separate entrance,covered entry ways,
separate outdoor play area which is fenced,storage for students and teachers
New and renovated schools will meet TVDSB standards.
68. THAT all out of area students remain in the schools they are attending now or that the
board be lenient to out of area requests for Grades 7and 8 students being transitloned
to new schools more than three times to minimize disruption
Senior Administration will continue to minimizethe disruption to out of area students during
the transition phase from the currentschools tothe three consolidated schools.
Estimated Costs Include:
Harris Heights PublicSchool $3 781 000
Princess Anne Public School $ 6 496 000
NewIngersoll PublicSchool $12 159 000
Total $21 346 000
2009 December 15...18
14.REPORTS FROM THE ADMINISTRATION -cont'd
c.SENIOR ADMINISTRATIVE RESPONSE TO ACCOMMODATION REVIEW COMMITTEE
(ARC)13 (BEACHVILLE,HARRIS HEIGHTS,PRINCESS ANNE,PRINCESS ELIZABETH,
VICTORY MEMORIAL AND WESTFIELD PUBLIC SCHOOLS)-confd
Administrative Response -cont'd
Exec.Supt.Dalton advisedthatthe recommendations are to be considered bythe Board atthe
meeting of 2010 IWarch 09.Public Input regarding the Ingersoll ARC will be held at the Board
meetingof 2010 February23. The following timelineswere reviewed:
2011 June:Closure of Beachville,Princess Elizabeth, Victory Memorial and Westfield
Public Schools.
2011 September:Consolidation of Pupils at Harris Heights,Princess Anneand New North
Ingersoll Public Schools.
RECOMMENDATIONS:
1.That Beachville Public School at 434804 Zorra Line,Beachville,On NOJ1AO,be closed as
of 2011 June 30 and declared surplus.
2. That Princess Elizabeth PublicSchool at 37 William St., Ingersoll,On NSC 1M2,be closed
as of 2011 June 30 and declared surplus.
3. That Victory Memorial Public School at 210 Thames St.S.,Ingersoll,On NSC 2T5, be
closed as of 2011 June 30 and declared surplus.
4. That Westfield Public School at 38 Glenn Ave., Ingersoll, On NSC 2C8, be closed as of
2011 June 30 and declared surplus.
5.That a new Junior Kindergarten - Grade 8 (JK-8)elementary school north of the Thames
River in Ingersoll be constructed.
6. THAT Senior Administration consult with the ARC 13 communities on the boundaries for
Harris Heights and PrincessAnne Public Schools,and the proposed north Ingersoll Public
School.
7. Thatpermanent additions,renovationsand enhancement ofprogram space bemadeto meet
the TVDSB standards for Harris Heightsand Princess Anne PublicSchools.
8. That(a)Design Committee(s)be establishedfor Harris Heights and PrincessAnne Public
Schools, and the proposed north Ingersoll Public School forthe addition and renovations
project,and commence its work immediately following the Board's receiptof this report;
notwithstanding the final decision which will be made bythe Boardat a futuremeeting,and
subject to Ministry of Education approval.
9. That Naming Committees be established for Harris Heights and Princess Anne Public
Schools, and the proposed new JK-8 Ingersoll PublicSchool.
10.That Accommodation Review Committee 13 (Beachville, Harris Heights.Princess Anne,
Princess Elizabeth,Victory Memorial and Westfield PublicSchools) be disbanded.
A question-and-answer period followed.Planning Officer Owens indicated that two additional
meetings will be necessaryto realign the boundaries in orderto minimize transportation Issues,
etc. ChairRobertsexpressed appreciation tothe Committee forthe level of detail in the report
noting thatany additional items thatthe public may want todiscuss further may beaddressedat
the public input session.
2009 December 15...19
14.REPORTS FROM THE ADMINISTRATION -cont'd
C.SENIOR ADMINISTRATIVE RESPONSE TO ACCOMMODATION REVIEW COMMITTEE
(ARC)13 (BEACHVILLE,HARRIS HEIGHTS,PRINCESS ANNE,PRINCESS ELIZABETH,
VICTORY MEMORIALAND WESTFIELD PUBLIC SCHOOLS)-cont'd
The following motionwas moved byJ. Stewart,seconded byG. Hart and carried:
That recommendations 1 through 7, and 9 related to ARC 13 be deferred to the Board
meeting of 2010 March 09 for consideration.
Recommendations 8 and 10 were adopted on motionofJ. Stewart,seconded byG. Hart.
8. That(a)Design Committee(s)be established for Harris Heights and Princess Anne Public
Schools, and the proposed north Ingersoll Public Schoolfor the addition and renovations
project,and commence its work Immediately following the Board's receiptof this report;
notwithstanding the final decision which will be made bythe Board at a future meeting,and
subject to Ministry of Education approval.
10. That Accommodation Review Committee 13 (Beachvilie,Harris Heights,Princess Anne,
Princess Elizabeth,Victory Memorial and Westfield PublicSchools) be disbanded.
Executive Officer Bushell advised that the ARC 13 resource binder has been placed in the
Trustees'Conference Room and contains detailed information.Exec.Supt.M.Sereda was
thanked for his assistance on the ARC.
d.2008-2009 DIRECTOR OF EDUCATION'S ANNUAL REPORT
DirectorTucker introduced the draft2008 Director'sAnnual Report. He explained that Inorder
to fulfill the requirement of Section 283(3)of the Education Act,that at the first meeting in
Decemberofeach yearthe chief executive officer ofa boardshallsubmittothe Board a report
in a fonnat approved bythe Ministry onthe action heorshe has taken during the preceding 12
months under subsection (2)and a copyofsuch reportshall be submittedto the Ministry onor
before the 3^*dayofJanuarynext following.The Chief Executive Officer is required to submit
the Director's Annual Report tothe Minister onor before 2010 January 31 andtohaveit posted
on the board's website by 2010 January 31.
Henotedthatthe Annual Reportis a resultofthe work ofthe Board'ssenior team and staffin
their departments who played a significant role in compiling the information.He extended thanks
to Kate Young and Richard Hoffman,Public Affairs and Community Relations,for their
contribution.
Director Tuckeradvisedthat,in response tothe Government's three keygoals in education:to
improve student achievement,reduce gaps In student outcomes;and increase confidence in
publicly-funded education,the Director's Annual Report for 2008 -2009 will demonstrate the
Board's progress in these identified areas as well as provide additional information regarding
notable accomplishments during the past year.He added that itis his intention at the 2010
January 26 Board meeting to seektrustees'input prior to filing the 2008-2009 Annual Report with
the Ministry of Education.Chair Roberts complimented the Director and Senior Administration
on the excellent report.
Further discussion was held regarding adding a specific link onthe TVDSB website main page
to allow the general public to submit auxiliary comments.It was noted thata template is being
considered for subsequentpublic presentations as well asa method toensure specific questions
maybe communicated viaa website link.
2009 December 15...20
14.REPORTS FROM THE ADMINISTRATION -confd
e.MONTHLY FINANCIAL REPORTING
Exec.Supt.Greene commented onthe Audit Committee meeting held on2009 December 15.
The month-end financial report asat 2009 November 30 was presented.The update included
the year-to-date activity,the summary of revenues,expenditure summary and expenditure
summary by area.
Manager K.Meeson reviewed the Revised Budget that reflects adjustments madetothe carry
forward amounts from the 2008-2009 year-end as well as Transferto Reserves. She advised
trustees that there are pressure points on school budgets already that may result in over
expenditures again this year.Director Tucker commented thatthe pressure oncasualaccounts
is happening at other boards as well and may bea result ofthe absenteeism caused from H1N1.
f.MINISTRY OF EDUCATION OPERATIONAL REVIEW
Director Tucker presented an overview ofthe Ministry of Education Operational Review process
noting the Ministry of Education is conducting Operational Reviews of all school boards over a
three-year period.The Ministry of Education conducted its review of TVDSB in 2008 February
and issued a final report in 2008 June.
The Administration held a debrief meeting with the Ministry and their consultant on 2008
September 23.The Administration prepared a report with a management response toeach
recommendation in 2009 March and a conference call was held with the consultant on 2009
September 23 to review the status of the recommendations.A copy of the Management
response to the Operational Review Report was provided.Director Tucker advised that no
further action is required.
He indicated that some initiatives resulting from the operation review include hiring the internal
auditor,interview process,gathering information,attendancemanagement program,etc. The
reviewcontains some inputfrom trustees through the Chair.
15.REPORTS OF COMMITTEES
a. THAMES VALLEY PARENT INVOLVEMENT COMMITTEE (TVPIC)UPDATE
Ariene Morrel,Chairperson,TVPIC,distributed copies of the School-Age Resource Guide,
Province-wide guidelines for school board policies related to fundraising,corporate partnerships
andfeesfor learning materials and activities;as well as the Draft Parents In Partnership,AParent
Engagement Policy for Ontario Schools.She commented on TVPlC's Involvement with the
consultation questionsand the Parents in Partnership documentation.
b.REPORT OF THE LONG-TERM COMMUNITY PARTNERSHIPS COMMITTEE
2009 November 23
4:12 p.m.-5:12 p.m.
MEMBERS ADMINISTRATION AND OTHERS
P.Sattler (Chair)F.Exiey B.Tucker S.Christie
J.Bennett T.Roberts K.Young
Regrets:P.Jaffe
1.APPROVAL OF AGENDA - The agenda was approved bymotion.
2.CONFLICTS OF INTEREST -none declared
3.REPORT OF THE MEETING OF 2009 NOVEMBER 03
The 2009 November 03 meeting reportwas providedfor information.
2009 December 15...21
15.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE LONG-TERM COMMUNITY PARTNERSHIPS COMMITTEE -cont'd
4.BUSINESS ARISING FROM THE 2009 NOVEMBER 03 MEETING -none
5. DRAFT STRUCTURE FOR JOINT MUNIClPALITYm/DSB PARTNERSHIPS
Director Tucker reported ona draft structure to pursue area municipality partnerships with
the Board.Asample letter was distributed introducing the partnership concepttothe various
system communities in order to open dialogue between thearea politicians and the Board
on initiatives that may Impactfuture planning ofbothentities. Itwas suggested that trustee
representation from the four regions be included onthe Long-term Community Partnerships
Committee in future and that the partnerships be piloted inone area ofthe District initially.
The concept will be discussed with trustees prior to completion ofthe Board committee
appointments on December 1.
It is anticipated that the new partnerships with interested communities will be in place
following the 2010 municipal election looking toserveas the Board's planning mechanism
replacing the Capital Planning Advisory Committee (CPAC).The current and former CPAC
members will be contacted to determine the effectiveness of the CPAC.The new 2010
committee will meet in Januarytoreceivethe annual overview of significant partnerships of
the Board. Atthe January CPACmeeting, the survey will be distributed.
6.OPSBA PARTNERSHIPS FOR THE WHOLE CHILD DOCUMENT
The OPSBA Partnershipsforthe Whole Cft/W documentwasdiscussed. Trustee Sattlerwill
determine fromOPSBA ifsomeone is in charge ofupdatingthe document. Itwas noted that
it includes best practices of boards and is posted on the public section of the OPSBA
website.
7.OTHER BUSINESS -none
8.FUTURE MEETING DATES - to be determined
9. ADJOURNMENT-The meeting adjourned at p.m. by motion.
RECOMMENDATIONS:none
P.SATTLER,
Chairperson
c. REPORT OF THE POLICY WORKING COMMITTEE 2009 November 24
2:30 p.m.-3:65 p.m.
MEMBERS ADMINISTRATION AND OTHERS
T.Grant (Chair)S.Doub (2:55)B.Tucker S.Christie
J.Bennett R.Tisdale K.Edgar V. Nielsen
S.Pullam
Trustee Visitors; G. Hart, S.Peters,T.Roberts
Regrets:P.Jaffe
1.APPROVAL OF AGENDA - The agenda was approved bymotion.
2.CONFLICTS OF INTEREST-none declared
3.COMMITTEE REPORTOF2009 OCTOBER 27 AND TRACKING SHEETOF
2009 NOVEMBER 24- provided for Information
2009 December 15...22
15.REPORTS OF COMWIITTEES -cont'd
c.REPORT OF THE POLICY WORKING COMMITTEE -cont'd
4.NEW POLICIES/PROCEDURES UNDER DEVELOPMENT -none
5.INTRODUCTION OF DRAFT POLICY/PROCEDURE
a. Employee Wireless Devices inVehicles Policy
Supt.V.Nielsen joined the meeting topresentthe draft Employee/Wireless Devices in
Vehicles policy noting ithas been prepared in response to The Countering Distracted
Driving and Promoting Green Transportation Act,2009,which prohibits the use of
wireless devices in vehicles. The policy Indicatesthat the Board will notbe responsible
for any fines,tickets,etc.that may be given toastaffmember while on Board duty who
contravenestheAct Itwas questioned ifthe policy should include trustees as well and
noted that trustees operate undera separate set of bylawsand expectations.
The following motion was moved and carried:
Thatthe draft policy on Employee Wireless Devices in Vehicles be posted tothe Board's
website for 60 days for public input.
6. DRAFT POLICY/PROCEDURE REQUIRING FURTHER CONSIDERATION
a.Protection of Unrepresented Staff and Trustees
Solicitor Peter Thorup joined the meeting to provide input on the draft policy on
Protection of Unrepresented StaffandTrustees. Henotedthat,moreand more,there
are individuals who vent their frustration on individuals withauthority,e.g.administrators,
trustees, etc.often requiring Immediate help to start an injunction in these
circumstances.
Solicitor Thorup distributed amended wording forthe Committee's consideration and
noted that the draft does not include reference to a thirdparty; however, the Board can
elect to do so. He noted that he has not included the monetary threshold of $50,000
which is included in the Board's Purchasing policy.Solicitor Thorup responded to
members'questions.
It wassuggestedandagreedthatthe original draft be replaced with wording presented
by Solicitor Thorup and split to Include the policy statement and the supporting
procedure.Solicitor Thorup noted the Board's duly to protect staff,in particular In
accordance withthe new Bill 168. Director Tucker will bring the revised draft to the next
meeting for consideration.
7.APPROVED POLICIES/PROCEDURES UNDER REVISION TO COMMITTEE
a. BoardSignage - deferred to nextmeeting
8.POLICY/PROCEDURES TO COMMITTEE FOLLOWING PUBLIC INPUT
a.AODA
Supt.K.Edgar joined the meeting to update members on public input received onthe
AODA draft policy and procedure.She advised thatno public input was received onthe
following draft documents:
•Accessibility Standards forCustomerService Policy;
•Training on Accessibility StandardsforCustomerService Procedure;
•Use of Support Persons Procedure;
• Notificationof Disruptionof Service Procedure;
•Monitoring and Feedback on Accessibility Standards for Customer Service
Procedure.
2009 December 15...23
15.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE POLICY WORKING COMMITTEE -cont'd
8.POLICY/PROCEDURES TO COMMITTEE FOLLOWING PUBLIC INPUT - AODA -cont'd
Use of Animals by General Public Procedure
Supt.Edgaradvisedthat communication was received from an individual relatedtothe daily
care ofthe animals feelingthat itisthe school's responsibilityto attend to the animal's care
while on school property.She noted that the guidelines are clear that the school is not
responsible forthe animal's care. As well,ifnecessary, service animals may be removed
from the roomshould any individuals with allergies request it.
The following motion was moved and carried:
That the draft policy on Accessibility Standards for Customer Service beforwardedtothe
December 15 Board meeting forapproval and the following procedures for information:
• Trainingon Accessibility Standards for Customer Service Procedure;
•Use of Support Persons Procedure;
•Notification of Disruption of Service Procedure;
•Monitoring and Feedback onAccessibilityStandards for Customer Service Procedure;
• Use of Service Animals byGeneral Publicprocedure;
• Use of Service Dogs by Students/Staff procedure.
9.DRAFT/APPROVED POLICY/PROCEDURE REQUIRING FURTHER CONSIDERATION
a.Student Trustees on the Board Policy/Procedure
S. Pullam,Trustees'Assistant, joined the meeting to present proposed amendments to
the Student Trustees on the Board policyand procedure In accordance withMOEMemo
of November 2,2009,and recommendations from the student trustees related to the
electionprocess. She advisedthat the revisions providea better and more meaningful
process for election of the student trustees and clarifies specific portions of the
procedure.
It was noted that the opportunity to mentor the students has been expanded to any
interested trustees rather than a past chair of the Board.It was suggested that the
requirementto maintain a minimum 60%overall average be Included inthe policy under
"Eligibility".Itwas noted that there is no legal authorityto remove a student from the
position who does not meet this standard.It was agreed that references to the
achievement level will be removed from the application form. Itwas agreed that a
statement will be Included in the Eligibility section that parent/guardian and principal
support is required for the application.
The following motion was moved and carried:
That revisions tothe policyand procedure on Student Trustees on the Board be posted
to the Board's website for 30 days.
b.Student Advisory Council Procedure
S. Pullam advised that revisions to the Student Advisory Council procedure reflect
changes made to the Student Trustees on the Board policyand procedure.
The following motion was moved and carried:
That revisions to the Student Advisory Council procedure be posted to the Board's
website for 30 days.
10.OTHER BUSINESS-none
11.DATE AND TIME OF NEXT MEETING -to be determined
2009 December 15...24
15.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE POLICY WORKING COMMITTEE -cont'd
12. ADJOURNMENT- The meeting adjourned at 3:55 p.m. by motion.
RECOMMENDATION:
That the policyon Accessibility Standards for Customer Service be approved.
T.GRANT.
Chairperson
The recommendation was adopted on motionofT. Grant and seconded byJ.Bennett.Trustee
Exiey was absent for the vote.
d.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE 2009 December 01
12:26-3:00 p.m.
Members Administration and Others
J. Bennett,Trustee (Chair)K.Edgar,Superintendent of Education,
T. Grant,Trustee Special Education
R.Tisdale,Trustee J. Johnston,Learning Supervisor,Special
M.Barbeau,VOICEfor Hearing-Impaired Children Education
(+1:38)L.Carswell,Elementary Principal
T.Fawdry,The Learning Disabilities Assoc.of R.Culhane,Elementary Principal
Ontario-London Region (-2:00)J. Van Bommel,Secondary Principal
C.Thammavongsa,Assoc.for Bright Children
S. Fox,Children's Aid Society of London and
Middlesex
J. Gritzan,Thames Valley Children's Centre
B. Harvey, Epilepsy Support Centre (-1:42)
A.Loebus,London Down Syndrome Association
A.Morse,Easter Seal Society
A. Morell,School Council
S. Wilson, Community Living Education Committee
D. Almost,Ontario Assoc.For Families of Children
with Communication Disorders
Regrets:B.Montminy,Vanier Children's Services,D.Lee,The Learning Disabilities Assoc. of
Ontario-London Region,D.Ensing,Assoc. for Bright Children,J.Wright,Autism Ontario London.
D.Smith,Thames Valley Council ofHomeand SchoolAssociations,V.Towel!,Secondary Vice
Principal
1.CALL TO ORDER
The meetingwas calledto orderat 12:26p.m.inthe BoardRoomat the Education Centre.
S. Fox introduced Abby Robinson as the alternateforthe Children's Aid Society of London
and Middlesex.
Supt.K.Edgar advised the Committee that A.Loebus made a presentation to Director
Tucker on behalf ofthe London Down Syndrome Association at the November 10 meeting.
Mr.Loebus described the background ofthe Association's camp noting It started five years
ago after he approached Director Tucker.In the first year, The London Down Syndrome
Association summer camp started with eightstudents and has grown to43 students.Itwas
notedthat without the helpandsupportofthe TVDSB,the success thatthe Association camp
has enjoyed would have been muchmore difficult.
2009 December 15...25
15.REPORTS OF COMWIITTEES -cont'd
d.REPORT OF THE SPECIAL EDUCATIONADVISORY COWIIWITTEE -cont'd
1.CALL TO ORDER -cont'd
Trustee J. Bennett introduced Supt. S. Hughes who thanked SEAC members for their
support during hisyearsas Supt.ofSpec.Ed.He praised the gift from the Down Syndrome
Association's children.Supt.S.Hughes noted thattheart work will be hung onthe third floor
of the Education Centre.He thanked the SEAC members for all their hard work and
dedication to students.
2.CONFIRMATION OF AGENDA - The agenda was confirmed as printed.
3.CONFLICTS OF INTEREST -There were no conflicts of interest declared.
4.REPORT OF THE MEETING FROM 2009 NOVEMBER 3
The report ofthe meeting of 2009 November 3 was approved as printed.J.Gritzan noted
that under the "Forum"section, the date forthe SchoolAgeWorkshop was November21 not
November 20. A.Morell was added to the report as being present.
5.BUSINESS ARISING FROM THE REPORT OF 2009 NOVEMBER 3
a.lEP PARENT GUIDE
J.Johnston commented that 10,000 copies of each ofthe newversion ofthe lEP Parent
Resource Guide and the IRPC Resource Guide and 3,000 copies of the Parent
Engagement Communication Guide are being printed at a cost of approximately
$15,000. The guides should be printed by2010 January.
Questioned how schools could access copies of the guide, itwas noted that they may
orderthem through Media Services.The documents arealso located online andcanbe
printed in blackand whiteto save printing costs.
6.ACCELERATION GUIDE UPDATE
J.Johnston introduced Joey McDowell and Barb Aharan,Special Education Learning
Coordinators,who introduced the Acceleration Guide forstudents identified as gifted.Ms.
McDowell distributed a draftcopyofthe document Acceleration:An Effective Intervention,
Grades 4-12.
The presenters described the history ofthe Acceleration Guide noting it was developed from
the gifted review almost two years ago and has been presented to the Administrative Council.
It was noted that the focus of the document is on communication as a critical link between
the stakeholders.Decisions are to be based on assessment and evidence to support a
student's acceleration through theschool PDT and stressed thatthere be sufficient planning.
Asample template Is provided on page 26.
Acopy ofthe checklist ofwho should be involved,who is responsible,timelines,etc.isto be
used by schools and a copy maintained in the student's OSR with a copy to the parents.
Ms.Aharan described the process to determine if a child should be accelerated and noted
in the elementary panel it may be by full grade ora single subject.If the child is determined
to be gifted,the school may respond with a more challenging and enriched program.If
acceleration is an option,a meeting is called with the program development team which
Includes LST,parents,teachers.Learning Coordinators,andthe student.
Ms.Aharan reviewed the key considerations.She noted that the IOWA scale has been
reviewed by Psychological Services.The Board currently has 308 identified gifted students.
2009 December 15...26
15.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
C.Thammavongsa commented that acceleration isoneofthe mostresearched educational
interventions and the social and emotional Impact Is overwhelmingly positive. Mostgifted
students findthat they can interact better socially with children who are one or twoyears
older.
The Committee was asked to review the document and bring any questions or comments
forward to the next meeting.
7.LEARNING FOR ALL UPDATE
Supt.K.Edgar commented thatdiscussions are underway with the learning coordinators and
learning support teachers about a process to review sections of the Learning for All
document.The Ministry has Indicated that full implementation will start In 2010 Septemben
however,Program Services will move forward throughoutthis year.
Program Services is working with other boards in the region through the Ministry Regional
Education Office.A Wiki electronic bulletin board isbeingused to share best practices and
materials.
A Professional Development day Is scheduled for 2010 April 23where Learning for All will
be the focus. In the morning,there will be a variety of sessions and in the afternoon
participants will return to their schools to consider what they learned In the morning.Program
Services is strongly encouraging schools to access the Learning for All overview which Is
available as a preplanned workshop on that day.The Ministry has indicated that the
implementation stage will start next year.
J.Johnston invited any Interested groups wishing todoa presentation atthe Professional
Development day to contact her.
8.STUDENTS BY EXCEPTIONALITY STATISTICS
Supt K.Edgar distributed the handouts "Closing the Gaps:Results and Trends (Primary
Reading:Englisfi-Language Assessments)and Closing ttie Gaps:Results and Trends
(Primary Writing:English-Language Assessments).She noted thatthe hand out is the first
stage of information to be presented.The handout is Provincial information regarding
students with exceptional needs and how theyare performing onthe Provincial test.
Supt.K.Edgar and J.Johnston attended a session on November 5 with Mary Jean
Gallagher,Assistant Deputy Minister-Student Achievement Division,to discuss "Raising the
Barand Closing the Gap."Supt.K.Edgar discussedthe handouts with the Committee.
In response toa question,Supt.K.Edgar advised thatthe Special Education group shown
inthe data includes all identified students excludingthe gifted, notingthat 44% of students
provincially whoare identified are learning disabled.
Although thereisa gap In the ELL and special education student achievement,the students
are making steady progress.Supt.K.Edgar indicated thatfor many ofthe LD students,itis
not thatthey cannot do something,itisthatthey need tobe given the skills and opportunities
to demonstrate their knowledge.
Supt.K.Edgar will bring the EQAO report for TVDSB,if it is completed,tothe next meeting.
9.JK TO 1 CODE PROJECT
Supt.K.Edgaradvised thatthe Council ofOntario Directors ofEducation (CODE)periodically
enters into projects with some funding support for targeted areasandis now supporting the
JKto1 project which will examine intervention strategies for students.The lead Board for
this area Is the Hamilton-Wentworth District School Board.
2009 December 15...27
15.REPORTS OF COMIUIITTEES -cont'd
d.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
9.JK TO 1 CODE PROJECT -confd
Supt.K.Edgar and J.Johnston felt that the $10,000 funding should go to extending the use
of specific resources for speech/language therapy.Program Services will lool<at schools
that are considered iow performing that were not in the previous training and wiil provide the
materials tothosewho attend the in-service.After school andothertraining sessionswill be
planned.
10.TEACHER ON SPECIAL ASSIGNMENT (TOSA)FOR AUTISM ASSIGNMENT
J.Johnston noted thatthe Government is allowing Program Services to carry over someof
the unspent funds to support students with ASD,Autism Spectrum Disorder,in addition to
this year's funding.Program Services sought and received Board approval to hire a TOSA
and a .5 Speech Language Pathologist to support the team for a one year term.Chris
Conley,a teacher from Madeline Hardy school,and Terri Sabourin,Speech and Language
Pathologist, have been hired.
The team focuses on three areas:
a.Connection Students-thesearestudentsthatare involved In phase two ofthe project that
are coming from Intensive Behavioural Intervention Therapy into our schools.There are 21
students in our Board at this time.
b.Support for all students with Autism who are in regular classes.
c.Support for students with Autism who are already in self-contained classes.Normally,
these students have not received additional support from the Autism team as there is
alreadya high degree ofsupportinthe classes.
11.lEP COLLABORATION SESSION
Supt.K.Edgar noted that there were two regional sessions held on November 24 and 25
attended by 16 area boards and provincial authorities.She advised that it has been a
multiple stage process over a number of years lool^ing at different lEP elements and
development.
A.Morell distributed a PowerPoint hand-out from thesessionshe attended noting thetask
wasto look atthe lEP,the development ofthe guide,andto consider the revisions thatwere
required.She also provided templates for review.
lEP and the IPRC processes,feedbacks,how long documents should be retained,etc.were
discussed.Feedback from the day session was collected by the Ministry to determine best
steps in the review process and to introduce a new lEP resource guide,possibly by 2012.
12. GOAL SETTING/ACTION PLAN
The top three SEAC priorities determined atthe last meeting were:
a.lEP Accountability;
b.Communication;
c.Inclusion.
A.Morse distributed a handout that she received from Durham District School Board entitled
"Special Education Advisory Committee Parent Survey2009 Sampie".It was suggested that
this survey could be used asa template for a SEAC Action Plan.
The Committee broke into discussion groups to identify short and long-term goals for each
priority.Theypreparedthe following responses.
2009 December 15...28
15.REPORTS OF COWIIUIITTEES -cont'd
d. REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE-cont'd
12.GOAL SETTING/ACTION PLAN -coned
Group 1
The group discussed having some oftheassociations provide samples ofresults where they
have worked with parents, students and staff regarding lEPs.
It was suggested that recommendations regarding best practices be considered.The
opportunity for parents to talk about transitions from elementary to secondary and how to
implement lEPs into secondary and elementary were discussed.The possible use of
invitations to participate inthe IEP processwas considered.
The group discussed making recommendations regarding respecting family situations and
dynamics related to inclusion.
Group 2
The group concentrated on two actions-a parent survey and communications.Regarding
the parent survey,on a go-forward basis,they looked ata base line measure through a
survey and/or other tools ofwhat the level of parent engagement currently Is in place.
The group reviewed the Durham survey format to see if it might be useable for TVDSB and
supported investigating how to develop a survey through a subcommittee.The subcommittee
would also look at other measures of parental engagement.It was noted that parent
consultation is included onthe IEP butitisanecdotal. There isa requirementorexpectation
that the parent return the signed sheet which could bea measure tostart with.
Communicationwas considered as to howto improve people's knowledge and awareness
of SEAC.Itwas notedthat 2010 isa critical yearas there will be a change of membership.
Ways to communicate information about SEAC such as a video or DVD and school
newsletters were discussed.
The group also discussed if it was better to focus on one action this year and do it well or
divide the energy over two areas.
Group 3
Group 3 also supported a parent survey and altering the Durham template as discussed in
Group 2.In regard to accountability,the group discussed inviting parents to facilitated focus
groupstodiscuss how they feel aboutthe IEP process.
In addressing communication,it was noted thatthere is a Special Education newsletter and
considered if there isa way to incorporate SEAC information into the newsletter.As well,it
was suggested to usethe Board's website with links to SEAC and other association websites.
Communication needs to consider how SEAC can benefit parents.
SEAC agreed that a subcommittee ofTrustee T.Grant,A.IVIorse and M.Barbeau would be
formed to develop a parent survey.The subcommittee is to notify J.Johnston when they will
meet.
13.FORUM;ASSOCIATION UPDATES
Supt.K.Edgar distributed two letters for members'information.Trustee T.Grant
commented thatlast year,funding was discussed anditisa concern thatsome boards are
losing money while others are gaining due to changes in overall student enrollment It was
questioned if there is information regarding the Board's funding.Exec.Supt.B.Greene will
be invited to attend a meeting in the new yearto address this issue.It was agreed thatSEAC
can then write a letter if needed.
2009 December 15...29
15.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
13.FORUM:ASSOCIATION UPDATES -confd
Trustee J.Bennett distributed a Parental Advocacy pampfilet Worl^shops wiil take piace on
2010 January 18,25;February 1, 8 ,22 and March 1. Further information is avaiiabie at
www.saeel<vwheei.com.
A. Morse noted that the organization she worl<s for is a member of the Association for
Parents Associations that provides advice on SEAC and they currentiy have distributed a
survey to get as many SEAC reps to compiete itas possibie by December 11. She has
asl<ed L.Memer to fon/vard the emaii to the Committee members.
Ms.Morse advised that the Ontario Association for Families With Communication Disorders
has prepared a newsietter which she wiii circulate eiectronicaiiy foiiowing the meeting.
A. Loebus sought an update from the discussion at the iast meeting about the Ministry
iool<ing at best practices and alternative assessments fromvarious boards throughout the
province.J. Johnston advised thatthere isnoupdate yet;however,whenthe information is
available, it will be broughttoSEAC.Mr.Loebus commented that itisquitesignificantforthe
Board because if there are uniform courses that are consistent and standardized across the
province,then having best practices will be an asset to help students.
A.Loebus advised that he received a call from the Minister of Education's office noting she
iscommitted to attending the fundraiser forthe Down Syndrome Research Institutein 2010
March.Heisalso Inviting the HonourableDebMatthewsto attend as well as the Mayor,Anne
Marie DiCicco-Best.Itwillbe an information session with dinner and a casino night to follow.
A.Morel!distributed two handouts to the Committee - Draft A Parent Engagement Policy for
Ontario Schools and Draft Policy Consultation.She reviewedspecific aspects where SEAC
is highlighted or noted throughout the documents.
S. Fox noted that her agency has moved to a locationon Dundas Street close to H.B.Beal
Secondary Schoolwhere the Long-Term FosterCare Unit and the supervised parent visiting
access are located.
14.FUTURE MEETING DATES
The following future meetings were scheduled:
2010,Tuesday,January 5 -11:45 a.m.
2010,Tuesday,February 2 -11:45 a.m.
2010,Tuesday,March 2-11:45 a.m.
2010,Monday, April 12 -6:30 p.m.
2010,Monday, May 3 -6:30 p.m.
2010,Tuesday,June 1 -11:45 a.m.
15.ADJOURNMENT
The meeting adjoumedat 2:50 p.mon motion.Trustee J. Bennettthankedthe Committee
members for their dedication and contributions as she has completed her term as Chair of
SEAC. Election of a new Chair and Vice-Chair will take place at the January meeting.
Future agenda items:
a. Election of Committee Chair - first item on the January meeting agenda
b. NetFinancialsRegarding Funding - Exec.Supt.B.Greene to attend a meeting
RECOMMENDATIONS:none
J.BENNETT
Chairperson
2009 December 15...30
15.REPORTS OF COWIIWITTEES -cont'd
e.REPORT OF THE CHAIRS'COMMITTEE
MEMBERS
T.Roberts (Chair)
T.Grant
Regrets:J.Bennett
J.Stewart
2009 December 2
9:30 a.m.-9:50 a.m.
ADMINISTRATION AND OTHERS
B.Tucker S.Christie
(via teleconference)
1.APPROVAL OF THE AGENDA
The agenda was approved bymotion.
2.CONFLICTS OF INTEREST -none declared
3.AGENDA REVIEW
The agenda for the 2009 December 08 Inaugural meeting was reviewed and approved.
4.CORRESPONDENCE -none
5.BOARD SEATING
Revisions to the trustee Board seating were discussed and determined.
6.BOARD COMMITTEES
The Board committees for 2010 were discussed.The following motion was moved and
carried for approval at the 2009December08 Inaugural Meeting:
That the list ofCommittees ofthe Boardand community representation for 2010 be
approved.
7.OTHER BUSINESS-none
8. DATE AND TIME OF FUTURE MEETINGS
Future meetings were scheduled for9:00 a.m. on:
December 9;
January 6,20;
February 3,17;
March 3,10,
April7. 21;
May 5,19;
June 2,16.
9.ADJOURNMENT
The meetingadjourned at 9:50a.m. by motion.
RECOMMENDATION:
Itwas noted that the following recommendation was approved approved at the December 8
Inaugural Meeting:
That the listof Committees ofthe Boardand community representation for 2010 be approved.
T.ROBERTS.
Chairperson
2009 December 15...31
15.REPORTS OF COMMITTEES -cont'd
f.REPORT OF THE CHAIRS'COMMITTEE
MEMBERS
J.Bennett
T.Grant
T.Roberts (Chair)
J.Stewart
2009 December 9
9:00 a.m.-10:40 a.m.
ADMINISTRATION AND OTHERS
B.Tucker S.Christie
1.APPROVAL OF THE AGENDA
The agenda was approved by motion.
2.CONFLICTS OF INTEREST -none declared
3.AGENDA REVIEW
The agendas for the In-camera and public Board meetings of 2009 December 15 were
reviewed and approved.It was agreed that where the chair of a committee is a community
member,that person will be Invited to present the monthly reports to the Board.
The Issue of trustees being provided laptops for Board meeting use was discussed.It was
suggested that a feasibility study be conducted.
4.CORRESPONDENCE-none
5.REPORTS FROM ADMINISTRATION
Director Tucker provided an overview of discussions at the recent Cityof London Planning
Committee meeting regarding the Board's Involvement In plans to Install a water treatment
plant servicing A E Duffield PS.
A schedule of Reports from the Administration was discussed.It was suggested that some
items be planned for presentation at Information Committee of the Whole meetings.Director
Tucker will take the list to the Administrative Council for consideration and identifying any
program costs.
6. CAPITALPLANNINGADVISORY COMMITTEE (CPAC) SURVEY
Director Tucker advised that a Capital Planning Advisory Committee survey Is being
developed.He sought any additional questions related to the CPAC process,timelines and
membership.It was agreed that he will draft a letter to present and past CPAC members
advising that the Board is committed to enhancing the CPAC process that Involves
stakeholders prior to any ARC proceedings and seeking for recommendations.He will bring
a draft letter to the next meeting.
7.DIRECTOR'S REVIEW
Chair Roberts and Past Chair Stewart will meet to finalize the Director's Review.
8.OTHER BUSINESS
a.THAMES VALLEY PARENT INVOLVEMENT COMMITTEE
Trustee Bennett sought clarification on the implications of the Thames Valley Parent
Involvement Committee reporting to the Board as it relates to meeting reporting.It was
agreed to request that a written report be submitted for Inclusion In the Board minutes.
Chair Roberts and Director Tucker will arrange to meet with TVPIC representatives.
b.Property Item
The Committee moved in camera by motion at 10:27 a.m.to discuss a property matter.
A motion to reconvene in public session was approved at 10:35 a.m.
2009 December 15...32
15.REPORTS OF COMMITTEES -cont'd
f.REPORT OF THE CHAIRS'COMMITTEE -cont'd
9.DATE AND TIME OF FUTURE MEETINGS
Future meetings were scheduled for 9:00 a.m.on:
•Januarys,20;
•Februarys,17
•March 3,10
• April7, 21
• May 5,19
June 2,16
•
10.ADJOURNMENT
The meeting adjourned at 10:40 a.m. by motion.
RECOMMENDATIONS:none
T.ROBERTS.
Chairperson
g. REPORTOF THE COMMITTEE OFTHE WHOLE -IN CAMERA 2009 December 15
MEMBERS PRESENT ADMINISTRATION AND OTHERS
T.Roberts
J.Bennett (Chair)
S.Doub
F.Exiey
T.Grant
G.Hart
P.Jaffe
J. Kamphuis (5:13)
C.Neville
8.Peters
S.Polhlll (5:16)
P.Sattler (5:20)
J.Stewart
R.Tisdale
B.Tucker
K.Dalton
L.Elliott
B.Greene
M.Sereda
C.Bourbonnais-
MacDonald
K.Edgar
L.Griffith-Jones
8.Hughes
M. Moynihan
V.Nielsen
B.Sonier
P.Tufts
K.Wilkinson
K.Bushell
S.Christie
D. Rajala
K.Young
R.Hoffman
The Committee met in camera from 5:10 p.m. to 6:15 p.m.
1.APPROVAL OF AGENDA
The agenda was approved by motion.
2.CONFLICTS OF INTEREST - No conflicts of interest were declared.
3. Confidential property and personal matters were discussed.
4.RISE AND REPORT
Amotionto rise and report was moved and carried at 6:15 p.m.
RECOMMENDATIONS:none
T.ROBERTS,
Chairperson
2009 December 15...33
16.COMMUNICATIONS
a.CHAIRS'SUMMARY REPORT
Chair Roberts indicated that this time of year provides an opportunity to reflect on what a
successfui year TVDSB has experienced.He applauded the efforts andsuccesses ofthe
Senior Administration,trustees and staffand wishedeveryonea s Safe and Merry Christmas.
b.ONTARIO PUBLIC SCHOOL BOARDS'ASSOCIATION -UPDATE
Trustee Sattler advised that the AODA Customer Service Training presentation may be
accessed at the OPSBA website for trustees who are interested in using the on-line training
module webmaster@0Dsba.0ra
Trustee Sattler reported that there is significant debate related to the OPSBA election
procedures.The Board of Directors has referred this issue tothe Policy Work team sub
committee to look at OPSBA governance in general.She noted thatanychanges,for example,
tothe vice-presidential structure would require a constitutional amendment.
TrusteeSattleradvisedthat while attending the Policy Work meeting,the OPSBA's fundraising
consultation paper response was discussed.She provided input using the findings from the
Board's Ad Hoc Committee to ReviewStudent and Parent Expenditures. Other items of
interest include Bill 177,governance legislation,Bill 78 and full-day learning noting that
trustees intend to provide input into draft reports.Trustee Sattler reminded everyone ofthe
Public Education Symposium tobe held 2010 January 21 to23 noting the Deputy Minister will
be attending and interesting and informative workshops are planned.
Trustee Doub advised that she attended the OPSBA caucus meeting where discussion
occurred around full-day learning noting the processes are different among boards.The
Ministry has been questioned as to why some boards have been singled out for a different
process for early learning.She further commented on the difference among school boards
noting that TVDSB is very much set apart with what appears tobe heavier weighting in the
calculations.
c.APPOINTMENT OF FIRST NATIONS TRUSTEE
A letter was received from Chippewas of the Thames First Nation Board of Education
appointing Warren Huff as the First Nations Trustee on the Board effective immediately.The
following motion was moved by F.Exley,seconded by P.Sattler and carried:
And resolved that Warren Huff be appointed the First Nations Trustee on the Board
effective immediately.
d.FIRST NATIONS ADVISORY COMMITTEE -APPOINTMENT
A letter was received from Chippewas of the Thames First Nation Board of Education
appointing Terry Smith 11 as Chippewas of the Thames First Nation representative on the
Board's First Nations Advisory Committee.The following motion was moved by F.Exley,
seconded by P.Sattler and carried:
And resolved that Terry Smith 11 be appointed the Chippewas of the Thames
representative onthe Board's First Nations Advisory Committee.
17.NOTICE OF MOTION -none
18.MOTION- NOTICE OF WHICH HAS BEEN GIVEN -none
19.ADDITIONAL ITEMS -none
20. QUESTIONS/COMMENTS BY MEMBERS
2009 December 15...34
21.ADJOURNMENT
The meeting adjourned at 9:50 p.m. on motion of G. Hart,seconded by P.Jaffe.
CONFIRMED:
Chairperson
2009 December 15...35
SUMMARY OF APPROVED RECOMMENDATIONS OF 2009 DECEMBER 15
That the Director send a letter to the l\/Iinister of Education advising that more students and families
can be helped with flexibility on how to use the Early Learning Program funds.
That Accommodation Review Committee 11 (Sir George Ross and Thames Secondary Schools)be
disbanded.
That recommendations 1 through 7,and 9 be deferred to the Board meeting of 2010 March 09 for
consideration.
That (a) Design Committee(s)be established for Harris Heights and Princess Anne Public Schools,
and the proposed north Ingersoll Public School for the addition and renovations project, and
commence itswork immediately following the Board's receipt ofthis report; notwithstanding the final
decision which will be made by the Board at a future meeting, and subject to Ministry of Education
approval.
That Accommodation Review Committee 13 (Beachville, Harris Heights,Princess Anne,Princess
Elizabeth,Victory Memorial and Westfield Public Schools)be disbanded.
That the policyon Accessibility Standards for Customer Service be approved.
And resolved that Warren Huff be appointed the First Nations Trustee on the Board effective
immediately.
And resolved that Terry Smith II be appointed the Chippewas of the Thames representative on the
Board's First Nations Advisory Committee.
That Trustees Roberts and Sattler be appointed the OPSBA voting delegates for 2010 and Trustees
Doub and Tisdale the alternates.
YEAS: J.Bennett,S. Doub, F.Exiey,T. Grant, G. Hart, W.Huff.P. Jaffe, S.Polhill,T.
Roberts,P.Sattler,J.Stewart
NAYS:Nil
ABSTENTION:S.Peters
Student Trustee Kamphuls -Yes
Student Trustee Neville -Yes
That the students of Balaclava Street Public School be accommodated at Edward Street Public
school;and
That Balaclava Street Public School located at 20 Balaclava St., St.Thomas,N6P 3C2,be closed
and declared surplus effective 2011 June 30.
That the students of Scott Street Public School,north of Talbot Street,be accommodated at
Edward Street Public School;
That the JK-6 students residing inthe Dalewood subdivision presently being accommodated at
Edward Street Public School be accommodated at Locke's Public School;
That permanent additions,renovations and enhancement ofProgram space be madeto meet
TVDSB standards for Edward Street and Locke's Public Schools.
That Edward Street PublicSchool be reorganized to meet the TVDSB preferred JK-8 model.
That the Grade 6 students currently attending Edward Street Public School attend Locke's Public
School for Grade 7 and remain through to Grade 8 graduation.
2009 December 15...36
SUMMARY OF APPROVED RECOMMENDATIONS OF2009 DECEMBER 15
That effective 2011 September the school boundary for Edward Street Pubiic Schooi commence
at the centre iine ofTalbot Street and the centre iine of 1®'Avenue;thence in a northeriy direction
along the centre iine of 1®'Avenue to the intersection of the centre iine of 1^Avenue and the
centre iine of Highway 3;thence in a westerly direction along the centre line of Highway 3 to the
intersection ofthe centre line of Highway 3 and the Kettle Creek;thence in a southerly direction
along the Kettle Creek to the Intersection of the Kettle Creek and the centre line of Talbot Street;
thence In an easterly direction along the center line of Talbot Street tothe intersection of the
centre line of Talbot Street and 1®*Avenue.
That,effective 2011 September the school boundary for Locke's Public School commence at the
centre line of Talbot Streetandthe centre line of 1®'Avenue;thence in a northerly direction along
the centre line of 1®'Avenue tothe intersection ofthe centre line of 1®*Avenue and the centre line
of Highway 3;thence In a westerly direction along the centre line of Highway 3 to the Intersection
of the centre line of Highway 3 and the City ofSt Thomas Municipal Boundary line;thence in a
generally northerly direction-along the City of St Thomas Municipal Boundary line to the
intersection ofthe City ofSt.Thomas Municipal Boundary line and the centre line of Ron McNeil
Line;thence in an easterly direction along the centre line of Ron McNeil Line to the intersection of
the centre line of Ron McNeil Line and the rear lot line ofthe properties fronting onthe west side
of Highbury Avenue;thence in a southerly direction along then rear lot line of the properties
fronting on the west side of Highbury Avenue to the intersection of the extension of the line of the
properties fronting on the west side of Highbury Avenue and the rear lot line of the properties
fronting on the south and west side of Centennial Avenue;thence in a southerly direction along
the rear lot line of the properties fronting on the west side of Centennial Avenue to the intersection
of the rear lot line of the properties fronting on the west side of Centennial Avenue and the rear lot
of the properties fronting on the north side of Talbot Street;thence in a westerly direction along
the rear lot line of the properties fronting on the north side of Talbot Street to the Intersection of
the rear lot line of the properties fronting on the north side of Talbot Street and the centre line of
Yarmouth Road;thence in a southerly direction along the centre line ofYarmouth Road to the
intersection ofthe centre line ofYarmouth Road andthe Intersection ofthe centre line ofTalbot
Street;thence in a westerly direction along the centre line of Talbot Street to the Intersection of the
centre line ofTalbot Street and the centre line of 1®'Avenue.
That Design Committees be appointed for Edward Street and Locke's Public Schools.
That Naming Committees be established for Edward Street and Locke's Public Schools
x /
2009 December 15...37
Thames Valley District School Board POUGY
Title
Department
Reference(s)
ACCESSIBILITY STANDARDS FOR No.
CUSTOMER SERVICE
5011
Director's Services
Ontario Regulation 429/07
Policy and Procedures -Medical/Health Supportfor
Students
Procedures:
-Monitoring and Feedbacl<on Accessibility
Standards for Customer Service
-Notification of DisnjptionofService
-Training on Accessibility Standards forCustomer
Service
- Use of Service Animals bythe General Public
- Use of Service Dogs by Students/Staff
-Use of Support Persons
Effective Date 2009 Dec.15
It is the policy of the Thames Valley District School Board to provide an environment in all of
its facilities that builds independence,dignity and respect for our students,parents/guardians,
the publicand our staff.
The Thames Valley District School Board is committed to providing services that are free of
barriers and biases by giving to people with disabilities thesame opportunity ofaccess to our
services In the same location and in a similar way as these servicesare available to all others
we serve. Ourconduct will demonstrate our belief In the strength diversity bringsto our
communities.
1.0 The Board commits to ensuring that:
•all reasonable efforts are madetoensure that all policies,practices and procedures
from thedate of this policy forward are consistent with the principles of
Independence,dignity,integration and equality of opportunity to all with particular
attention for persons with disabilities;
•all members ofthe school and broader community are welcomed to our facilities by
providing services that respect the independence and dignity of persons with
disabilities,such service to incorporate measures that include,but are not limited to,
the use of assistive devices,service animals and support persons;
•appropriate training for all staff who deal with the public or other third parties on
behalf ofthe Board will be provided to ensure a greater awareness and
responsiveness tothe needs of a person with disabilities;
Administered By Program Services Board Resolution No.1 S.c.S.a
Amendment Date(s)Amendment Resolution No.
2009 December 15...38
Accessibility Standards forCustomer Service - cont'd
•training as identified above will be provided to all staff and,when appropriate,to
volunteers.As new staff are hired,the training will become a component of their
orientationtraining and will be provided within a reasonable timeframe;
•its policies and procedures related tothe Accessibility for Ontarians with Disabilities
Act,2005 are made availabletothe public and also ensure there is capacityto
provide communication about these policies and procedures In a format thattakes
into account a person's disability:
• when services that are normally provided to a person with a disability are temporarily
unavailable such as access to an elevator, a disruption of service notice will be
posted at the site;
• a processfor receiving and responding tofeedback will be provided In orderto
monitor the effectivenessof implementation ofthe Accessible CustomerService
Standard.Information about the feedback process will be readilyavailable to all
stakeholder groupsand tothe public and will allow peopleto provide feedback using
a number of methods;
•when purchasing new equipment,designing newsystems or planning a new
initiative,the impact on persons with disabilities will be taken into account.
2.0 The following documents should be read in conjunction with the Accessibility Standards
for Customer Service Policy;
Ontario Regulation 429/07
Policy and Procedure-Medical/Health SupportforStudents
Procedures: -Monitoring and Feedback on Accessibility Standards for Customer
Service
- Notification of Disruption of Service
- Trainingon Accessibility Standards for Customer Service
-Use of Service Animals by the General Public
-Use of Service Dogs by Students/Staff
-Use of Support Persons
Administered By Program Services Board Resolution No.15.0.8.a
Amendment Date(s)Amendment Resolution No.