2/24/2009 - Regular Board MeetingTHAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR BOARD MEETING,PUBLIC SESSION
2009 FEBRUARY 24,7:00 P.M.
BOARD ROOM,EDUCATION CENTRE
AGENDA
V-verbal
M -material
1.CALL TO ORDER V
2.O CANADA V
3.SPECIAL MUSICAL PRESENTATION -Wilfrid Jury Public School Choir (London)V
4.APPROVAL OF AGENDA M
5.OFFICIAL RECORD M
6.RECOGNITIONS
Nicholas Maharaj,2008 Junior Citizen of the Year Recipient V
7.CONFLICTS OF INTEREST V
8.CHAIR'S ANNOUNCEMENTS V
9.DIRECTOR'S ANNOUNCEMENTS V
10.MINUTES OF THE 2009 FEBRUARY 10 REGULAR BOARD MEETING
a.Confirmation of Minutes M
b.Business Arising from the Minutes
11.STUDENT TRUSTEES'UPDATE V
12.REPORTS FROM THE ADMINISTRATION
a.Departmental Update -Parenting and Family Literacy Centres V
b.Monthly Financial Reporting M
c.2009-2010 School Year Calendar (to be faxed prior to meeting)M
d.Long-term Financing Arrangements M
13.REPORTS OF COMMITTEES
a.Special Education Advisory Committee,2009 February 03 M
b.Native Advisory Committee,2009 February 10 M
c.Audit Committee,2009 February 17 M
d.Chairs'Committee,2009 February 18 M
e.Committee of the Whole,In Camera,2009 February 24 V
14.COMMUNICATIONS
a.Chair's Summary Update V
b.Ontario Public School Boards'Association -Update V
c.Waterloo District School Board 2009-2010 School Year Calendar M
d.Canadian National Exhibition re 2009-2010 School Year Calendar M
15.NOTICE OF MOTION
16.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -none
17.ADDITIONAL ITEMS
18.QUESTIONS/COMMENTS BY MEMBERS
19.ADJOURNMENT
THAWIES VALLEY DISTRICT SCHOOL BOARD
REGULAR MEETING,PUBLIC SESSION
2009 FEBRUARY 24
The Board met inregular session on 2009 February 24 inthe Board Room at the Education Centre, meeting
in public session at 7:03 p.m. to 9:22 p.m.The following were in attendance:
TRUSTEES
J.Bennett M.Hendrick
F. Exiey P.Jaffe
T.Grant S.Peters
G.Hart 8.Polhill
T.Roberts
Regrets:S.Doub
ADMINISTRATION AND OTHERS
B.Tucker V.Nielsen
L.Elliott M.E.Smith
B.Greene B.Sonier
IVl.Sereda J.Thorpe
L.Griffith-Jones P.Tufts
S.Hughes B.Wagner
J.Rowe
P.Sattler
J.Stewart (Chair)
R.Tisdale
L.Varghese
K.Bushell
S.Christie
K.Meeson
W.Scott
K.Young
1.CALL TO ORDER.
Board Chairperson Stewart called the meeting to order at 7:03 p.m.
2./3.O CANADA AND iVIUSICAL PRESENTATION
The appreciation of the Board was extended to the Wilfrid Jury Public School "School of Rock"
(London)and Conductor Rosemary Bannerman for leading in the singing of O'Canada and
performing three musical selections.Director Tucker added his appreciation to the students and to
Ms.Bannerman for their musical accomplishments.
4.APPROVAL OF AGENDA
The agenda was approved on motion of T.Roberts,seconded by R.Tisdale.
5.OFFICIAL RECORD
S.Christie,Supervisor,Corporate Services,read the following official record into the minutes:
We regret to record the death of Kevin Dinh, a 17-year-old student at A.B.Lucas Secondary
School,London, on 2009 February 18.
6.RECOGNITIONS
a.NICHOLAS MAHARAJ,2008 JUNIOR CITIZEN OF THE YEAR RECIPIENT
Supt.V.Neilsen introduced and welcomed Nicholas Maharaj,a grade eight student at Kensal
Park French Immersion Public School (London),as well as Principal Andrea Paturel and Vice
Principal Diane Campbell.
The congratulations of the Board was extended to Nicholas as one of 12 recipients of the 2008
Junior Citizen of the Year Award.Nicholaswas selected forthe Ontario Community Newspapers
Association Award from a field of 117 nominees between the ages 6 to 17 who demonstrated
leadership skills and outstanding contributions to their local and global communities.The
recipients will attend a special award ceremony at Queen's Park on 2009 March 03 officiated by
Lieutenant Governor David Onley.
2009 February 24...2
6.RECOGNITIONS -cont'd
a.NICHOLAS MAHARAJ,2008 JUNIOR CITIZEN OF THE YEAR RECIPIENT -cont'd
Itwas noted that Nicholashas demonstrated his contribution locally and globally through Scouts
Canada,Free the Children fundralsing, founder and acting editor of the school newspaper,
volunteer goalie coach, Me to We:Mexico outreach and presently in raising money for the
Equador Clean Water Project.
Nicholas thanked the Board foritsrecognition, his parents and grandparents fortheir nomination
and support.Ms.Paturel and Ms.Campbell extended congratulations to Nicholas on behalf of
Kensal Park French Immersion P.S.staff and students.
7.CONFLICTS OF INTEREST
No conflicts of Interest were declared.
8.CHAIR'S ANNOUNCEMENTS -none
9.DIRECTOR'S ANNOUNCEMENTS
Exec. Supt.L.Elliott advised that a memorandum from the Ministry of Education was received on
2009 February 11 outlining a one-time student success funding initiative of $558 788.82.She
reviewed the four priority areas for the funding citingthe criteria of safety environmental concerns in
technology as aligning withthe Board's number one priority.Exec. Supt.Elliott commented on the
safety of equipment intechnology education classrooms highlighting areas where there Isa need to
ensure safety of equipment such as emergency stops,magnetic switch starters,dust extraction
system,and repair or replacement of equipment as identified In the PARCs report.
Exec. Supt.Elliott advised that the London District CatholicSchool Board (LDCSB)and TVDSB has
been Invited byPhiDelta Kappa, LondonChapter, to participate ina homework forum discussion to
be heldon Saturday,2009 May 02. There will be additional detailsabout thisforumas plans unfold
noting itis a timely issue for many educators and parents.
ActingSupt. J. Thorpe, on behalfofthe CapitalPlan CoordinatingCommittee (CPCC),presented an
update on two recent letters from the Ministry of Education. The first,dated 2009 February 06,
reported on the findingsof independent facilitator David Cooke inhisreviewofthe process whichled
to the Board's decision to close Northdale and Prince Andrew Public Schools.Mr.Cooke found that
the Boarddid follow its Accommodation Review Policy and provided the Board with suggestions for
improvement ofthe process.Supt. Thorpe noted that some ofthe suggestions have been included
inapproved revisionstothe Independent procedure on pupil accommodation. The Administration will
be recommendingfurtheractionon the othersuggestions throughthe currentARCprocess. Supt.
Thorpe noted that the Administration Is pleased that Mr.Cooke's report found the process to be
appropriate and consistently followed.
Asecond letter from Nancy Naylor,Assistant Deputy Minister of Education,advised thatthe Ministry
has appointed Mr.Cooketoconductthe onlyother review requested and deemed appropriate bythe
Ministry forCaradoc Southand Metcalfe Central Public Schools. He will visitThames Valley on2009
March 25 and 26.Director Tucker advised that trustees will have an opportunity to meet with Mr.
Cooke on 2009 March 26 at Metcalfe Central P.S.
DirectorTucker also reported on the Blood Donor Clinicrecently held at the Education on 2009
February 13 noting that47 peoplewere abletogive blood.Asecond Clinic isplannedforthe Spring.
10.MINUTES OF THE 2009 FEBRUARY 10 REGULAR BOARD MEETING
a.CONFIRMATION OF MINUTES
The minutes of the Regular Board Meeting,2009 February 10 were adopted on motion of T.
Grant,seconded by R.Tisdale.
2009 February 24...3
10.MINUTES OF THE 2009 FEBRUARY 10 REGULAR BOARD MEETING -cont'd
b.BUSINESS ARISING FROM MINUTES -cont'd
Trustee Hart inquired about the process related to the Glendale H.S.partnership between the
Tillsonburg Town Council and TVDSB.
Executive Officer K.Bushel!described the partnership with the Tillsonburg Town Council and
TVDSB regarding the community sharing in the cost of an additional gymnasium to be builtat
Glendale High School.He advised that plans are underway for the design and construction at
Glendale.The construction and design agreement is to be brought to the Board once the legal,
communication and financial components are finalized. A letter is being drafted to identify and
formalize the Tillsonburg Town Council's motion.DirectorTucker advised that he and Supervisor
Christie will be Initiating a meeting of the Long-Term Community Partnership Committee to
discuss the matter.
Trustee Roberts commented on the current student transportation policy review emphasizing the
importance of holding a public input forum to discuss issues that have arisen.Exec.Supt.
Greene advised that student transportation services is one of the budget issues for review and
that the Administration will bring Itforward during the Budget process inApril.
Administrative Council will be looking at the Board's draft policy and procedure on transportation
prior to its submission to the Policy Working Committee in 2009 May/June,it was noted that the
costs associated with attaining equitable transportation for eligible students will be considerable.
Exec.Supt.Greene pointed out that the walking distancesare considerably fartherwithin Thames
Valley as compared to the London District Catholic School Board (e.g.,Elementary;TVDSB 2
km vs. LDCSB 1.6 km;Secondary:TVDSB 4.6 km vs. LDCSB 3.2 km).It was noted that the
mandate of the Transportation Consortium is to harmonize all operational and policy issues as
well as maximize transportation efficiencies.Exec.Supt.Greene added that discussions
regarding transportation Inequities began with MPPs as early as a year before the Board was
considering moving to a consortium.He noted a cost of up to $1M to harmonize transportation
services with the LDCSB. As well, itis the expectation of the government that school boards will
harmonize transportation services.
Trustee Hart asked ifItis possible to have different transportation arrangements in place for this
September by fast tracking it through the Budget process as a single Item and separating Itout
from the overall Transportation policy.
Director Tucker cautioned about fast tracking any decisions related to transportation noting the
necessity of seeking public input from all stakeholders.Trustee Tisdale added that budgetary
decisions should be determined as a group and exceptions should not be made to prioritize one
program/service at the expense of others.
11.STUDENT TRUSTEES'UPDATE
Student Trustee Varghese advised that the next Student AdvisoryCouncil meeting is scheduled for
Thursday,2009 February 26,at 4:30 p.m.at the Education Centre.All trustees were invitedto attend.
12.REPORTS FROM THE ADMINISTRATION
a.DEPARTMENTAL UPDATES -PARENTING AND FAMILY LITERACY CENTRES
Exec. Supt.Elliott provided background Information regarding the four Parenting and Family
Literacy Centres established during 2008 September at Ealing (London), McGregor (Aylmer),
Locke's St. (St.Thomas)and D.M.Sutheriand (Woodstock)Public Schools.Funded directly by
the Ministry of Education, the programs,located in high needs areas,support children's early
learning and development,laythe foundations for successful transition to school and positively
engage parents with the school system.
2009 February 24...4
12.REPORTS FROM THE ADMINISTRATION -cont'd
a.DEPARTMENTAL UPDATES -PARENTING AND FAMILY LITERACY CENTRES -cont'd
Rosine Salazar,Learning Supervisor,Kerrilyn Kyles,PFLC facilitator and Dom Lo Russo,
Principal,Ealing P.S.,Lisa Thomas,PFLC facilitator,Locke's P.S.and Jason Rake,Supervisor,
Public Affairs and Community Relations,provided an overhead presentation.
A video demonstrated many of the essential components of the Centre such as learning through
play,parent engagement;family literacy/numeracy,and quality learning environment and
community connections.A second video presented a parent's perspective on these programs.
An example of a schedule of activities was also presented showing the activities repeated so
parents arriving at different times still have the opportunity to participate In the activities being
offered.Ms. Kyles, Mr.Lo Russo and Ms.Thomas presented their perspectives on the program.
Kev Features
The key features include parents and children participating together in a school-based setting
learning through play the early acquisition of literacy and numeracy skills.The programming
promotes positive parent-child interaction and increases parents'knowledge,involvement and
comfort level with schools.The program builds parents confidence and facilitates children's
transition to junior/senior kindergarten as well as provides early identification and parent support
of children with special needs.
Trustees were advised that recent Early Years studies indicate that early child experiences shape
brain development.Brain development strongly influences learning,behaviour and health
throughout life.The early years are a period of heightened opportunities and increased risks.
Research indicates that one quarter of Canada's children between birth and age six are
experiencing some learning or behavioural difficulty.The Parent/Child relationship Is the most
powerful influence on children's early brain development,especially in the first two years of life.
When parents are involved Ina school setting with their child's learning from an early age,they
are more likelyto continue to be involved and participate in their child's school life.The early
positive school connection and greater parental involvement in the child's education contributes
to increased school success.
Programs are school based and are located in elementary schools in order to build familiarity and
positive relationships with the school for both the child and the parent.Parents and children
attend together and can come and go at any time the centre is open to accommodate their daily
routines and schedules.Children from birth to age six attend the program.This maximizes
purposeful learning opportunities for all family members
At the Parenting and Family Literacy Centres,a wide range of key learning experiences are
provided in an active and play-based environment that promotes the development of the whole
child. It is often through play that children learn to make sense of the world around them.
Through play children develop physical coordination,emotional maturity,social skills to interact
with other children,and self-confidence to try new experiences and explore new environments.
Activities that include reading and sharing books,especially ones with rhyming and sequences,
songs,finger plays,and lots of oral language promotes early literacy development.Puzzles,sand
and water tables,play dough,and snack time help to develop early numeracy skills such as
patterning,sequencing,and comparing shapes,and sizes.
These centres are located in Identified at risk neighbourhoods.The intent is to reduce the gap
between those children living in poverty and reduced circumstances and their more affluent
peers.The facilitator supports the children and their families with Ideas and activities that can
be replicated at home to stimulate growth and development.
2009 February 24...5
12.REPORTS FROM THE ADMINISTRATION -cont'd
a.DEPARTMENTAL UPDATES -PARENTING AND FAMILY LITERACY CENTRES -cont'd
Key Goals
Programming promotes positive parent-child Interaction. The parent or careglver remains with
the child at all times and together they participate in the program activities. As the parent or
careglver and the child talk,read and play together they builda repertoire of early learning and
knowledge skills. Through play early literacy and numeracy skills are developed.
Many parents did not have a positive school experience themselves.The Parenting and Family
Literacy Centre can be the first entry point for these families back Into school.Through the PFLC
parents are Introduced into the school system in a welcoming and nonjudgmental atmosphere,
which helps ease the transition to junior kindergarten and begins to build the bridge between
home and school.
Both children and their parents become familiar with the school,the routines and expectations
as they attend the centres.This supports the transition to junior and senior kindergarten.
As parents become more engaged in their child's learning and with the school they become
confident and feel better about themselves.As parents form a relationship with the facilitator,
theyfeelcomfortablediscussing concerns regarding theirchild'sdevelopment.The facilitator can
support the parent in making referrals to outside agencies for further Information and care.The
facilitator also has the opportunity to observe a child's development over time and identify areas
for increased support.
Ms.Salazer concluded that she and the principals agree that the staff working in the centres are
extremely energetic,knowledgeable,kind and caring.They are all early childhood educators who
are In the process of becoming registered with the new college of Early Childhood Educators.
Inaddition, they must be familiarwithadult learning principleswhen workingwiththe parents and
caregivers.These centres are a part of the school working collaboratlvely withthe school team
and participating in professional development activities at both the Board and Ministry level.All
of the staff receive support through the provincial PFLC network which allows staff to offer the
best service possible to the families attending the programs.
A question-and-answer period followed.The following motion was moved by R.Tisdale,
seconded by T.Grant and carried:
That the Chair of the Board write a letter to the Minister of Education highlighting the need
to recognize space utilized In schools (OTG) for programs such as Family Literacy and
Parenting Centres for which the Board is not currently funded.
Chairperson Stewart and Director Tucker expressed appreciation for a very informative
presentation and extended thanks to the Centres'staff fortheir efforts in supporting this exciting
new initiative.
b.MONTHLY FINANCIAL REPORTING
The month-end financial report as at 2009 January 31 was presented.The update Included the
year-to-date activity,the summary of revenues,expenditure and expenditure by area.Exec.
Supt.Greene commented on the approaching second enrolment count date of 2009 March 31.
Financial Services is gearing up for this process in order to determine If enrolment numbers are
different from projections.
Currently,Managers Macyand Meeson are lookingat salary and benefit accounts that comprise
85 percent of the Board's budget. Manager Meeson also advised that withcolder than usual
winter temperatures,the utilitiesand snow removal expenditures will be reviewed as well as
occasional teacher replacement costs that are showing pressure again.
2009 February 24...6
12.REPORTS FROM THE ADMINISTRATION -cont'd
c.2009-2010 SCHOOL YEAR CALENDAR
Acting Supt. J.Thorpe introduced and provided background information related to establishing
the 2009-2010 school year calendars for elementary and secondary schools.He explained that
the item was faxed to trustees because of circumstances related to provincial discussions with
elementary teachers.Exec. Supt.Sereda clarifiedthe tentative date of2009 November 06 being
deemed a PAday for elementary report card writing contingent upon successful completion of
negotiations with elementary teachers.
Supt.M.E.Smith presented a report to comply with Ministry regulations inthe development and
approval of the 2009-2010 School Year Calendars and initiate the request to the Minister for
approval.She advised that the calendars were developed in consideration of the following
priorities and established in consultation with Operations Council:
a.adherence to Ministry of Education guidelines for the 2009 - 2010 school year (i.e., 194
school days, includingno more than six professional activity days between 2009 September
01 and 2010 June 30 two of which are specifically allocated to Ministry initiatives);and
b. maximizing transportation efficiencies.
CURE,ETFO, OSSTF, OPC,TVSSAC,TVPIC and Home &School representatives were part
of the Planning Committee for setting the calendars for 2009-2010.Individuals and groups
responded during the public input period between 2009 January 20-30.Consultation has also
occurred withthe LondonDistrictCatholicSchool Boardand the French First Language Boards
to maximize transportation efficiencies. The greatest savings are effected bya common calendar
within TVDSB and with coterminous boards.The deadline for submission of the modified
calendar to the District Office of the Ministryof Education is 2009 March 01.
RECOMMENDATION:
That the Board approve,for referral to the Minister of Education, the regular 2009 -2010
ElementarySchoolYearCalendar, the regular2009 -2010 Secondary SchoolYear Calendar and
the modified 2009 -2010 School Year Calendar for Sir George Ross Secondary School.
The recommendation was adopted on motionof P. Jaffe,seconded byF.Exiey.
d.LONG-TERM FINANCING ARRAIGNMENTS
Exec. Supt.Greene presented a report regarding long-termfinancing arrangements to provide
authority forthe transition fromthe current short-term financing arrangement for Good Places to
Learn(GPL)and PrimaryClass Sizecapital expenditures tothe long-termfinancing arrangement
with the ProvinceofOntarioand to participate with otherschool boards Inthe provincial long-term
financing arrangement through the Ontario Financing Authority(OFA).
Manager Meeson explained that on 2008 October 24, the Ministry released Memorandum
2008:SB29 "Long Term Financing Arrangements forCapital Projects," announcing the intentto
permanently finance eligibleGood Places to Learn expenditures and other capital expenditures
including those relatedto Primary ClassSize. Thames Valley District SchoolBoard's participation
inthe long-termfinancing arrangement through the Ontario Financing Authority (OFA)consists
of.
Good Places to Learn
-Medway $ 8 181 131
-Expenditures to 2008 August 31 - Various projects 4 745 629
Primary Class Size - Mitchell Hepburn 873 346
Total Long-Term Financing $13 800 106
2009 February 24...7
12.REPORTS FROM THE ADMINISTRATION -cont'd
d.LONG-TERM FINANCING ARRANGEMENTS -cont'd
The costs are funded by Ministry of Educationgrants. The timeline requires Boardapprove by
2009 February 24 inorder to have the funds flowfromthe Ontario Financing Authority on 2009
March 13.
RECOMMENDATION:
That the Board approve By-Law #9 to authorize a loan from the Ontario Financing Authority
(OFA)inthe principal amount of$13 800 106 pursuant to a loan agreement under Section 12 of
Ontario Regulation 466/97.
The recommendation was adopted on motionofT. Grant,seconded byR.Tisdale.
13.REPORTS OF COMMITTEES
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE 2009 February 03
12:15-2:45 p.m.
Members Administration and Others
J. Bennett,Trustee 8.Hughes,Superintendent of
T.Grant,Trustee Education,Special Education
M.Barbeau,VOICEfor Hearing-Impaired J.Johnston,Learning Supervisor,
Children Special Education
S.Cassell,The Learning Disabilities Assoc.Of L.Carswell,Elementary Principal
Ontario-London Region P. Cook,Elementary Principal
S. Fox,Children's Aid Society of London and J. Van Bommel,Secondary Principal
Middlesex V. Towell,Secondary Vice Principal
J.Gritzan,Thames Valley Children's Centre
A. Loebus, London Down Syndrome Association
{-1:25p.m.)
W. Rodic,Madame Vanier Children's Services (alt)
D.Smith,Thames Valley Council of Home and School Associations
R.Teichrob,Easter Seal Society(alt)
S. Wilson,Community Living Education Committee
Regrets:D.Almost,Ontario Assoc.For Families of Children with Communication
Disorders, D.Ensing,Assoc.for BrightChildren, B. Harvey, Epilepsy Support Centre,B.
Montmlny,Madam Vanier Children's Services,A. Morse,Easter Seal Society C.
Thammavongsa,Association for Bright Children (alt).,R.Tisdale,Trustee
Absent:B. Hoffman, Autism Ontario London, G.McGahey,Chlppewa of the Thames First
Nation Board of Education,E. Karry,Children's Aid Society of London &Middlesex,M.
Masters,Integration Action for Inclusion London Chapter,
1.CALL TO ORDER
The meeting was called to order at 12:23 p.m.in the London Room at the Education Centre.
2. CONFIRMATION OF AGENDA -The agenda was confirmed as printed.
3.CONFLICTS OF INTEREST -There were no conflicts of Interest declared.
4.REPORT OF THE MEETING FROM 2009 January 06
The report of the meeting of 2009 January 06 was approved as printed.
2009 February 24...8
13.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
5.BUSINESS ARISING FROM THE REPORT OF 2009 JANUARY 06
Hearing-impaired Services on TVDSB Website - J.Jolinston stated that she has talked to
hearing-impaired staff and requested that information be put together for posting to the
website.
Feedback from the Ministry of Education regarding Special Education Plan 2007 /2008 -
Supt. S. Hughes stated that he contacted the London Regional Ministry office and was
informedthat feedback isonlyprovidedfromthe Ministry when a Comprehensive Reviewis
required and this occurs every fouryears. The last full reviewyear was 2005.
6.BUDGET UPDATE
B.Greene,Executive Superintendent of Business Services,and K.Meeson,Manager,
Financial Services,provided updates to the Budget process.
K.Meeson distributed the 2008-2009 Revised Budget -Special Education.She stated that
the High Needs amount did not change last year and is not going to change for this year.
Exec. Supt.Greene advised that the govemment has formed a committee to look at the
special education funding. Any information/changes to the High Needs amount will come
from that committee.He does not know if the High Needs amount will be held firm for 2010
/2011 at this point.
Exec. Supt.Greene stated that the projected deficit is slightly less than the budget
informationthat was brought to SEAC in December because ofmid-year adjustments.There
will be another adjustment when the elementary PDT (Provincial Discussion Table
Agreements)amounts are known.
A.Loebus asked for clarification on the issue of the number of teachers which appears to be
the same yet there isan increase inthe amount of money for teachers.K.Meeson explained
that at the time of building the 2008 /09 preliminary budget,there was no indication of the
amounts required for contract settlements or salary increases.
S. Fox stated that the bottom lineofthis revised budget appears to be a $4 million deficitand
asked about the plan to address the deficit. A.Loebus also asked if SEAC would have
assurances that itwillnot have reductions in Special Education because of the deficit.Exec.
Supt.Greene stated that the Board has passed balanced budgets the last couple of years
and there is no indication that it would be different for this budget year.Trustee Grant stated
that the Board has passed budgets with higher special education deficits than this current
revised budget indicates.
A.Loebus asked what the process would be to advise SEAC of reductions if declining
enrolment and declining funding continues and if cuts are required in Special Education.
Exec.Supt.Greene advised that Supt.Hughes would bring that information to SEAC. He
stated that when there is an agreement with the elementary teachers,he and Manager
Meeson willbring further budget updates to SEAC.
7.INTRODUCTION OF S.MARKLAND,COORDINATOR.SCHOOL COUNSELLING AND
SOCIAL WORK SERVICES
Supt.Hughes introduced Shelley Markland,the new Coordinator for School Counselling and
Social Work Services.He noted that Ms.Markland started with the Board in November and
comes from a Health background She provided a brief overview of the department and a
synopsis of issues that are being dealt with currently.
2009 February 24...9
13.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
8.MINISTRY OF EDUCATION,LONDON REGIONAL OFFICE
Joan Fallisand Janet Penner from the London Regional Office of the Ministry of Education
reviewed items related to lEP's,Special Education Plan,Special Education and declining
enrolment.J.Fallis stated that there are 16 staff,most of whom are education officers who
are teacher experienced and teacher qualified. J. Fallisand J.Penner's portfoliois Special
Education.She advised that the Ministry office supports 16 school boards,fivefaculties of
education,three Section 68 sites and two provincial/demonstration schools.
lEP's -lEP's are working documents that change from year to year based on data from
student assessments.Communication with parents in clear language is key.Students who
are 14 years of age must have a plan written for them for their transition to secondary school.
The Ministry developed an electronic template for lEP's which is available to boards.
Feedback on the Ministry template is welcome.
Special Education Plan -The last full comprehensive review of the Special Education Plan
for Thames Valley was in2005. ItIsto be submitted electronically this year to the Ministry.
Special Education in Declining Enrolment -Sixty-two boards are Indeclining enrolment.The
High Needs amount Is currently frozen;therefore,there is no recognition of the Increasing
number of students with complex needs who come Into the Board.The Ministry has an
awareness of the many mental health Issues of children.
Trustee Grant asked if there Is anything that can be done as far as GSN's (Grants for Student
Needs).J. Fallis stated that special education funding has increased every year since 2003.
The SEPPA amount is decreasing but funding has increased and will continue to Increase
until 2011.Special education budgets may have differences in how boards allocate their
money to Psychological departments,Attendance Counsellors,and differences inhow money
is allocated to supply and services accounts.
J.Fallis stated that in addition to the GSN's that boards receive in March,there are also
pockets of money that are allocated for training for autism and ABA,etc.A handout of
Special Education websites was distributed for committee members.
9.SPECIAL EDUCATION PLAN -REVIEW TIMELINES
J.Johnston advised that the deadline for submission of the Special Education Plan to the
Ministryof Education is 2009 July 31.This Is an amendment year so a sub-committee will
be established to work on the Plan.Membership on the sub-committee will be discussed at
the next meeting on 2009 March 03.
10.SEAC GOALS /ACTION PLAN -NEXT STEPS
J.Johnston reviewed the three action plans.The revised groups 1 and 3 membership is as
follows:
Goal #1 - Information Night for lEP:Alison Morse,Stacey Cassell,Sue Boddaert,Barb
Aharan
Goal #3 - Information session for community partners:Tracy Grant, Alison Morse, Rhian
Husty,Carleen Dolmage,Barb Aharan
J.Johnston stated that Itis hoped that on March 3,the dates and arrangements for these
information sessions to SEAC members will be provided depending on the work of the
committees.
2009 February 24...10
13.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
11.OTHER BUSINESS
a.Primary Exceptionality by Category
J.Johnston provided a handout on "Primary Exceptionality by Category"with the caution
that it has been mentioned at previous SEAC meetings that there are challenges withthe
lEP Engine related to data collection between ONSIS,Trillium and the lEP Engine.
b.Accessibility for Ontarians with Disabilities (AODA)
Supt.Hughes will be bringingthe AODA Committee together before the end of February
to address the compliance ofthe AODAby January 2010.He will bringan update to the
next meeting.
c.Possibilities Conference
Supt.Hughes stated that the Possibilities Conference held on January 15 and 16 was
a working conference and was very successful.It was related to mental health issues
and brought together partners and agencies from around the area.Trustee Grant
reiterated his comments on the success of the conference.There could be a follow-up
conference inAprilor May of this year.
12.FORUM:ASSOCIATION UPDATES
J. Gritzan,Thames Valley Children's Centre,provided a flyer for a free,one-day Parents
Partnering with Educators session on Saturday,2009 February 28.
r
13.FUTURE MEETING DATES
The following meetings were scheduled:
Tuesday,March 3,2009 -11:45 a.m.lunch,12:15 p.m. Meeting - London Room
Monday,April 6,2009 -7:00 p.m.London Room
Monday, May 4,2009 -7:00 p.m. London Room
Tuesday,June 2, 2009 -11:45 a.m. lunch, 12:15 p.m. Meeting - London Room
14.ADJOURNMENT
The meeting adjourned at 2:45 p.m.
RECOMMENDATIONS:None
J.BENNETT.
Chairperson
b.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING
2009 February 10
1:00 p.m.-3:43 p.m.
Members R.Doxtator,Oneida Nation of the Thames
M.Hendrick,Trustee,Chair G.McGahey,Chippewas of the Thames
P.Sattler,Trustee S.Aibert-Nlnham,Chippewas of the Thames
F.Exiey,Trustee
Administration and Others
L.Elliott,Executive Superintendent,Program M.Reid,Attendance Counsellor,
Services Thames S.S.
T.Sillaby-Ramsey,F.N. Counsellor, H.B.Beal S.S.B. Miskiman, Principal,Thames
C.Rogers,F.N.Counsellor,McEachren/Duffield P.S.S.S.
J. Robinson,ESL/ELD,NL Diversity,Program T. Smith,Westminister Central P.S.
Services D.MacPherson,H.B.Beal S.S.
P.Sydor,Saunders S.S.
L.Merner,Assistant,Corporate Services,Ed Centre
L.Pressey,Learning Supervisor,Ed Centre
2009 February 24...11
13.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING -cont'd
Regrets:R.Jackson,LifeLong Learning Admin.,Oneida Nation of the Thames,8.
iVIcCombe,Principal,M.B.McEachren P.8.
Guests: C. Graves, LearningSupervisor, Program Services (Retired),Dr.8.Killip,Manager,
Research,Assessment and Accountability,Research and Assessment Services
Absent:M. Elijah,Oneida Nation of the Thames,C.Thomas,Munsee-Delaware Nation, J.
McCredie, Principal, A.E.Duffield P.S..S. McCombe, Principal,M.B.McEachren P.S.,J.
Antone,Counsellor,Saunders 8.8.
1.CALL TO ORDER
The meeting convened at 1:20 p.m. inthe library at Thames Secondary School.
2.APPROVAL OF AGENDA
The agenda was approved as printed.
3.ELECTION OF VICE-CHAIR 2009
R.Doxtator vi/as nominated and acclaimed as Vice-Chair for 2009.
4.CONFLICTS OF INTEREST
No conflicts of interest were declared.
5.CONFIRMATION OF VOTING MEMBERS
-Trustees (3)P.Sattler,F.Exiey,M.Hendricl^
-Oneida of the Thames (1)R.Doxtator
-Chippewas of the Thames (2)G.McGahey,S.Albert-Ninham
-Munsee-Delaware Nation (0)
6.WELCOME AND INTRODUCTIONS
Chair Hendrick welcomed everyone and thanked B. Miskiman, Principal,Thames Secondary
School,for hosting the meeting.
Chair Hendrick introduced Trustees Peggy Sattler and Frank Exley,as new members and
welcomed Trustee J.Bennett to the meeting.It was noted that the Munsee-Delaware
representative will be attending the next meeting as a representative has not yet been selected.
The committee expressed its gratitude,best wishes and many thanks for C.Graves for her
support over the years.Chair Hendrick advised that L.Pressey,Learning Supervisor,and L.
Merner,Corporate Services Assistant,are new administrators on the committee.
7.REPORT OF MEETING-2008 October 14
It was noted that the 2008 October 14 report was presented to the Board on 2008 October 28.
8.CULTURAL FUND
There is approximately $4 800.00 left in the operating fund. An email was sent to the
Administration indicating how much Is available to be spent by the end of March 2009.All
requests are to be in by June 15 or itwillroll into the Cultural Fund.Bills are to be submitted
by 2009 March 15.
C.Graves explained the history on the Cultural Fund.She advised that there Is $12 000.00 In
the fund with $2,000 distributed to the elementary schools.The remainder is divided between
the secondary schools to be used for cultural days,drummers,pow wows,trips,guest
speakers,etc.Some of the money Is used for counselors for professional development and
to attend NAC meetings,etc.Once the funds are allocated,the disbursements come to the
Committee for approval where any concerns or comments can be expressed.
2009 February 24...12
13.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING -cont'd
9.ABORIGINAL CONFERENCE
J.Robinson and C.Graves attended the Aboriginal conference last fall. C.Graves
distributed copies ofthe toolkitnotingithas been posted butis still indraftform.The results
from the survey indicated that changes are required and the resources should be updated
as they either are needed by teachers or they are not meeting the needs of the curriculum.
10.ABORIGINAL RESOURCES SURVEY RESULTS
It was recommended that the next step following the Aboriginal Resources survey is to form
a sub committee including NAC members and Program Services staff. NAC members P.
Sattler, F.Exiey,M.Hendrick, G. McGahey, S. Albert-Ninham, R. Doxtator, V. Hopkins, J.
McCredie and Program Services staffindicatedthelrsupport.Asthe committee progresses,
Music, Art and History teachers will be encouraged to help provide background support.
Some ofthe many resources that have been purchased are a PowWow DVD set of 12 discs
and picture books that deal witha number of themes.These books will be put into learning
kits according to themes.All of the material will be available through Media Services.
It was notedthat on February 26^^,there is an elementary book buying event in conjunction
with the Ministry Elementary Library Funding.
He advised that the survey was distributed inMarch,2008, to assess the availabilityand need
for teaching resources to support Aboriginal students.The survey was completed by 84
TVDSB staff ofprimarilyteachers,teacher/librarians, and administrators.Sixty percent said
that there was not enough teaching resources provided and 30%said they did not have unit ,
or lesson plans.DVDs,books and teacher guides were viewed as the highest priority in
terms of needed resources.Arts,Social Studies and Literacy were identified as the subject
areas requiring integration of Aboriginal content.-Human resources,speakers,cultural
presentations and historical presentations were also identified as a high priority.
11.CODE FINAL PROJECT REPORT
Exec.Supt.L.Elliottdisturbed and reviewed the CODE Final Project report.The project was
completed at the end of November 2008 (based on $200,000 received by the Ministry of
Education.)She asked the Committee to review the information and contact her if there are
any questions or concerns.She will bring the financial report to the next meeting.
Exec.Supt.Elliott distributed the TVDSB proposal "Funding Opportunities for Aboriginal
Education",which was submitted to the Ministry of Education.The Board received
approximately $85 000.
12.ABORIGINAL STUDENT SELF-IDENTIFICATION STATISTICS
The number of students not on tuition agreements and who have self Identified include;
•elementary -330 students
•secondary -313 students
The number of students on tuition agreements and who have self identified include:
elementary-157
•secondary - 93
13.NEW MINISTRY FUNDING FOR ABORIGINAL EDUCATION
Brock University Is holding a conference on May 15'''and le*^.ProgramServices maysend
eight representatives to the conference at no cost.The cost per person for additional ^
participants is $200.00.Members were asked to consider who should be Invited to the _
conference.If more than nine people wish to attend.Exec.Supt.Elliott will see if there is
more funding available.There is a call-out for speakers to make presentations at the
conference.
2009 February 24...13
13.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING -cont'd
14.PRINCIPALS"UP-DATE
A.E.Duffield P.S
Grade 8 Mentoring Program
The four mentors continue their work with the Grade 8 NSL students throughout the year.
There are nine sessions on Mondays for each term.The project is being done with the
Fourth R program.
Transition to Grade 9
Registration night at Standing Stone with Saunders,Beai,Thames,Duffield and McEachren
has been scheduled.
Dolphin's Den
The "Dolphin's Den"homework club is offered after school on Wednesdays and Thursdays
until March Break from 3:30-5:00 p.m.
A community circle will be held at M.B.McEachren P.S. for students involved from both
schools on February 12^^.
First Nations Track and Field Meet
Forms have been distributed for the Track and Field Meet in March at U.W.O.
Basketball
A number of Oneida students are on the school basketball teams.
Student Engagement Group
A group meets at lunch hour with the First Nations counsellor.A hot lunch is provided.
Future Plans
Tri-school activities are planned to acquaint the Grade 6 classes from Standing Stone,M.B.
McEachren and AE Duffield P.S.for Terms two and three.The second Fourth R Aboriginal
Transition Conference will be held In the spring.
H.B.Beal S.S.
H.B.Bea!applied for and was successful In,receiving a significant amount of money from
the Ministry ofEducation.The funding was provided under the umbrella of Urbanand High
Priority High Schools. Bealsubmitted a proposal thatfocussed on three main areas:Mental
Health Support for students and families,academic achievement - staying on track, and
support for First Nations programs.
The focus on First Nations programs was a result of being less successful in engaging First
Nations students at Beal.The students are over represented in the attendance and
suspension data, and lag behind other students intheir rate ofcredit accumulation.
The programhas severalcomponents Including the peer mentorshipcreditcourse which has
been re-established.There is a dedicated staff member to assist in the tracking of student
progress with respect to credit recovery and credit rescue.The keyto success will be the
teacher's ability to connect with the students and act as a mentor / role model forthem.
Money has been set aside forthe purchase of culturally appropriate programmaterialsand
resources.In addition,there are funds to create and run an Aboriginal Cultural Heritage
Week. Some money has been ear marked to support staff development related to First
Nations issues.
2009 February 24...14
13.REPORTS OF COWIMITTEES -cont'd
b.REPORT OF THE NATIVE ADVISORY COMWIITTEE MEETING -cont'd
14.PRINCIPALS'UP-DATE -cont'd
On 2009 February 03,an assembly for first Nations students was held to explain the
opportunities and invite input from them regarding programming at Beal.As a way to
formalize the input opportunity,Beal has created a First Nations steering committee
comprised of staff teaching in First Nations programs,the principal and two student
representatives.It will serve to guide the various components of the project in addition to
providing a monthly venue to monitor and address issues specific to the needs of First
Nations students.
Thames S.S.
Peer Mentoring
Peer Mentor training and sessions with peer mentors has been held.They have been
based on attendance and the result of midterm exams.
Grade 8 Transition Conference
A Grade 8 Transition Conference with all the Grade 8's who will be coming to Thames
was held. It was organized by the Fourth R.
Inaddition to the student report (handout sheet),B.MIskiman advised that two groups of
students will be participating in a Canadian citywork experience opportunity.The first
group will travel to Charlottetown,PEl,from April 18 to 25th.One of the students selected
for this group has a Metis heritage. The second group will be travelling to Whitehorse,
Yukon Territory.
Westminster Central P.S.
Fourth R Peer Mentoring Program
Six Munsee students from grades 7 and 8 are participating In the Fourth R Peer Mentoring
program intended to facilitate a smooth transition from elementary to secondary school.
Ten sessions have been held to date.
Aboriginal Transition Conference
Four Munsee students from grade 8 attended the Aboriginal Transition conference at the
Hellenic Centre on 2008 November 26. This year's theme is "Celebrating Our Heritage -
Looking forward to Our Future".The purpose is to further enhance the elementary to
secondary transition for students in their graduating year.
Saunders S.S.
New Course Offerings for 2009-2010 include:
NDA 3M1 -Current Aboriginal Issues in Canada
NOW 4M1 -Issues of Indigenous Peoples in a Global Context *new*
LNN A01,LNO A01 -Oneida,Ojibwe as a Second Language
LNN B01,LN0B01 -Oneida,Ojibwe Level 2
LNN C01,LNO C01 -Oneida,Ojibwe Level 3 *new*
Fourth R Course (GPP 301,GLE 101, GLE 201)*d0pendent on allocation;not in
calendar*
The Growler - Article on pg 3. -"Boozhoo,Segoli,Hello"-Vaughan Albert and the FNSC
Fourth R Project
Saunders S.S.will receive $2 000.00 from the TVDSB Aboriginal Project to promote
positive awareness ofthe Aboriginal learner in Thames Valley.Saunders has volunteered
to have students In the photography Fourth R class take the lead on this in second
semester.The goal is to Increase awareness ofAboriginal culture through visual media -
posters,murals,etc.in the school and beyond.
v.-'
2009 February 24...15
13.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING -cont'd
14.PRINCIPALS'UP-DATE -cont'd
M.B.Mc Eachren
From February 23-27, the students are holding a Heritage Museum. They have been
asked to bring in items and objects from their heritage and a tour that wiii take piace,
February 17^^,has been confirmed.
15.ADDITIONAL ITEMS
a. Universityof Waterloo HighSchool Project Enrichment
Exec. Supt.Elliott distributed handouts for interested Aboriginal students.
b. Aboriginal Education Advisor Position
Questions were raised aboutthe posting forthe AboriginalEducation Advisor position.
c.Fourth R
Chippewa raised concern over not receiving an invitation to the mentoring initiative.
It was noted that an invitation was presented but the teacher declined.
16.DATE AND TIME OF NEXT MEETING
The next meeting was scheduled for 2009 March 10 at Chippewas of the Thames First
Nation.
17.ADJOURNMENT
A motion to adjourn the meeting at 3:43 p.m.was carried.
RECOMMENDATIONS:None
M.HENDRICK,
Chairperson
c.REPORT OF THE AUDIT COMMITTEE 2009 February 17
3:12-3:34 p.m.
MEMBERS PRESENT ADMINISTRATION AND OTHERS
R.Tisdale (3:30)R.Robertson B.Greene 8.Christie
T.Grant (Acting Chair) T. van Pinxteren K.Meeson B.Tucker
8.Peters
Trustee Visitor: F.Exley
In the absence of the Chair of the Committee,Trustee Grant served as Acting Chair and
presided over the meeting.Chair Tisdale joined the meeting at 3:30 p.m.
1.APPROVAL OF AGENDA
The agenda was approved by motion.
2.CONFLICTS OF INTEREST -none declared
2009 February 24...16
13.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE AUDIT COMMITTEE -cont'd
3.SCHOOL AUDIT REPORTS,2008 JANUARY TO JUNE
Director Tucker distributed copies of three recent secondary school audits. He presented
a general,high level overview and described action taken.He advised that the
superintendents,in conversation with the principals,will detail conversations,provide
evidence ofthe recommendations and report back to himbythe end of March. He sought
input from the committee with regard to the appropriateness of the action taken.
Director Tucker advised that various Issues common to all audit were found and reported
noting the response of the principals was very positive. It was agreed that at the end of
each audit, he will bring an overview of audit conducted and any areas of concern that are
identified.The next report will be brought to the Committee in 2009 May.
4.JANUARY MONTH-END REPORT
Manager K.Meeson presented the January,2009,Month-end Report and responded to
questions posed by Committee members.She noted that during the summer,she will
examine the type of information the report is providing.She described the structure of
parenting accounts.It was suggested and agreed that a summary of parented accounts
will be provided in future.
Manager Meeson indicated that Financial Services is working with Operations Services
to set up accounts to accommodate new building projects.
5.OTHER BUSINESS
Exec.Supt.Greene asked the Committee to consider any presenters for the April
meeting.He noted that PD funds should be available for the Committee members outside
of the forma!trustee PD funds.Opportunities will be brought to the Committee for its
consideration.Manager Meeson will also speak with Deloitte regarding possible
presenters.
The management letter from Deloitte will be brought to the April meeting.
6.DATE AND TIME OF NEXT MEETING
The next meeting was scheduled for 2009 April 21 at 3:00 p.m.
7.ADJOURNMENT
A motion to adjourn was approved at 3:24 p.m.
RECOMMENDATIONS:None
d.REPORT OF THE CHAIRS'COMMITTEE
MEMBERS
J.Stewart (Chair)T.Grant
T.Roberts (via teleconference)
Regrets:P.Sattler
TRACY GRANT,
Acting Chairperson
2009 February 18
9:12-10:05 a.m.
ADMINISTRATION AND OTHERS
B.Tucker S.Christie
2009 February 24...17
13.REPORTS OF COMMITTEES -confd
d.REPORT OF THE CHAIRS'COMMITTEE -cont'd
1.APPROVAL OF AGENDA
Items 7 a, b,and c were added to agenda.It was approved by motion as amended.
2.CONFLICTS OF INTEREST -none declared
3.REVIEW OF 2009 FEBRUARY 24 BOARD AGENDA
The agendas for the In-camera and public Board meetings of February 24,2009,were
discussed and updated.
4.CORRESPONDENCE
Director Tucker provided copies of a letter from the Waterloo DSB related to the 2009-
2010 school calendar requesting to change the number of days required or have a
consistent calendar across the province.A letter from the Canadian National Exhibition
raising concern that a change In the school year will affect the number of students
available to assist with the Exhibition was also received.The letters will be added to the
February 24 Board agenda under "Communications".
5.FUTURE MPP MEETINGS
It was agreed to schedule a meeting with the local MPPs In April or May once the grants
are received,possibly April 10 or 17.
6.PERSONAL ITEM
The Committee moved In camera at 9;53 a.m.to discuss a personal Item. It reconvened
In public session at 9:56 a.m.
7.OTHER BUSINESS
a.Job Descriptions
Chair Stewart noted that the Director and trustee job descriptions were discussed
and supported at a recent trustee focus group.The following motion was moved and
carried;
That the roles of the Director of Education and trustees be approved In principle
for referral to the Bylaw Review Ad Hoc Committee.
b.February 26 French Immersion Public Input Update
Chair Stewart reviewed the presenters'listfor the February 26 French Immersion
public input at North Meadows PS In Strathroy.
c.Governance
Chair Stewart indicated that at the February 20 OPSBA meeting,the Board's
governance structure will be discussed.
d.Re-Entry Plan
Director Tucker updated the Committee on Exec. Supt.K.Dalton's return to duty.
8.DATE AND TIME OF NEXT MEETING
Future meetings were scheduled 9:00 a.m.on:
March 4,11 (1:00-3:00)
April 8,22
May 6, 20
June 3,17
9.ADJOURNMENT
The meeting adjourned at 10:05 a.m. by motion.
2009 February 24...18
13.REPORTS OF COWIWIITTEES -cont'd
d.REPORT OF THE CHAIRS'COMMITTEE -cont'd
RECOMMENDATION:
That the roles of the Director of Education and trustees be approved In principle for referral to
the Bylaw Review Ad Hoc Committee.
J.STEWART
Chairperson
The recommendation was adopted on motion of T.Grant,seconded by J.Bennett.
Supt.Thorpe commented on the criteria for the French Immersion (Fl)report to be presented
at the second Board meeting InApril noting that it will not include a firm recommendation for
boundaries.He advised that with a proposed additional site in London and a new site in
Strathroy,itwould be premature to comment on boundaries at this time.
Trustee Hart questioned the reasoning behind the Chair of the Board chairing the FI public input
session and expressed concern that it may give a mixed message.It was stated that the format
for receiving public input,as predetermined by the Board,was followed.The Administration
prepared preliminary and draft boundary suggestions on the issue knowing it would not be
possible to fully implement boundaries.
Supt.Thorpe indicated that the Fl boundary report will identify and summarize the methods of
seeking public input on the issue noting that the Administration's next steps re accommodation
and boundaries for French Immersion are consistent with trustees'direction in the fall of 2008.
e.REPORT OF THE COMMITTEE OF THE WHOLE - IN CAMERA 2009 February 24
MEMBERS PRESENT
T.Roberts
(Chair)
J.Bennett
F.Exiey
T.Grant
G.Hart
P.Jaffe (5:20)
S.Peters
S.Polhill
J.Rowe
P.Sattler
J.Stewart
R.Tisdale
ADMINISTRATION AND OTHERS
B.Tucker
L.Elliott
B.Greene
M.Sereda
K.Bushell
L.Griffith-Jones
S.Hughes
V.Nielsen
M.E.Smith
B.Sonier
J.Thorpe
P.Tufts
B.Wagner
8.Christie
K.Young
Regrets:S.Doub
Absent:M.Hendrick,L.Varghese
The Committee met In camera from 5:02 to 5:30 p.m.
1.APPROVAL OF AGENDA
The agenda was approved by motion.
2.CONFLICTS OF INTEREST -No conflicts of interest were declared.
3.Confidential personal and negotiation matters were discussed.
4.RISE AND REPORT
A motion to rise and report was moved and carried at 5:30 p.m.
r >
2009 February 24...19
13.REPORTS OF COMMITTEES -cont'd
e.REPORT OF THE COMMITTEE OF THE WHOLE - IN CAMERA -cont'd
RECOMMENDATION:
That the motions approved at the in-camera session of 2009 February 24 reiated to a trustee
ieave of absence and a resignation to retirement by mutual consent be approved.
J.STEWART,
Chairperson
The recommendation was adopted on motion of T.Roberts,seconded by R.Tisdale.
14.COMMUNICATIONS
a.CHAIRS'SUMMARY REPORT
Chair Stewart advised that he attended the two French Immersion public input sessions.The
Ministry's regional governance review was held on Friday, February 20 and Chair Stewart
attended with Trustees Grant and Sattler.He noted that the session contained frank and open
dialogue and was well attended with good representation from school boards across the
province.
b.ONTARIO PUBLIC SCHOOL BOARDS'ASSOCIATION -UPDATE
Trustee Hart advised that a OPSBA Board of Directors' meeting is scheduled for2009 February
27 and 28.The agenda and topics being discussed have been emailed to trustees.Trustee
Hart commented on the items under discussion and advised that any trustee input/comments
should be sent to him as soon as possible.
Forthe past nine months, OPSBA has been looking at connectivity issues related to the kinds
of technological and communication strategies needed in schools for the years ahead.This
process is intended to Identify expectations in order to seek funding from the Ministry of
Education to support these necessary strategies that will prepare students for the future.
Trustee Hart advised that the OPSBA Labour Relations and Human Resources meeting is
scheduled for 2009 March 26 to 28. As well,the 21®'Annual General Meeting and Program is
scheduled to be held 2009 June 11 to 14 at the Deerhurst Resort and Conference Centre.
0.WATERLOO DISTRICT SCHOOL BOARD 2009-2010 SCHOOL YEAR CALENDAR
A letter from the Waterloo District School Board was received regarding its motion related to the
2009-2010 school calendar requesting that the Ministry of Education either reduce the number
of required school days for 2009-2010 or direct Ontario school boards to follow a template to
ensure a consistent school-year calendar across the Province.
d.CANADIAN NATIONAL EXHIBITION RE 2009-2010 SCHOOL YEAR CALENDAR
A letter from the Canadian National Exhibition was received expressing concern that a change
in the school year calendar will affect the number of students available to assist with the
Exhibition that runs from 2009 August 21 to September 07.
15.NOTICE OF MOTION -none
16.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -none
17.ADDITIONAL ITEMS -none
2009 February 24...20
18.QUESTIONS/COMMENTS BY MEMBERS
Trustee Grant congratulated Student Trustee J. Rowe for being voted Mr.Congeniality and
Ambassador at the Ontario Agricultural Symposium.
Trustee Bennett asked whether there will be an opportunity to advertise more widely about the
TVDSB students'"VarietyIs"performance.Director Tucker advised that this year's "VarietyIs"will
be held on 2009 April 02 at the John Labatt's Centre thanks to the corporate sponsorship of London
Life.He advised that he will talk with Manager Young regarding raising the profile of this very
important event that showcases the talents of TVDSB students.
Trustee Roberts expressed concern over the hundreds of qualified and enthusiastic new teachers
who are not being given an opportunity to teach.He noted that many previous graduates have
completed years of service volunteering in schools and stated that it is time the Board looked
seriously at changing the practices of filling supply and occasional teaching positions. He felt that
Itis imperative to the well being of the school system that the maximum number of new teachers are
hired to permanent,supply,and in long-term occasional teaching positions.
He stated that in order to ensure a healthy and vibrant educational future for TVDSB students,the
Board should rethink its practice that allows retired teachers to return to the classroom at the
expense of highly-qualified,new graduate teachers lookingto begin their careers.
19.ADJOURNMENT
The meeting adjourned at 9:20 p.m. on motion of P.Jaffe,seconded by T. Grant.
CONFIRMED•A
person
r
\
2009 February 24...21
SUMMARY OF APPROVED RECOMMENDATIONS OF 2009 FEBRUARY 24
That the Chair of the Board write a letter to the Minister of Education highlighting the need to
recognize space utilized In schools (OTG)for programs such as Family Literacy and parenting
Centres for which the Board is not currently funded.
Thatthe Boardapprove,for referral tothe Minister of Education,the regular2009-2010 Elementary
School Year Calendar, the regular 2009 -2010 Secondary School Year Calendar and the modified
2009 -2010 School Year Calendar for Sir George Ross Secondary School.
That the Board approve By-Law #9 to authorize a loan fromthe Ontario Financing Authority
(OFA)inthe principal amount of $13 800 106 pursuant to a loan agreement under Section 12 of
Ontario Regulation 466/97.
That the roles of the Directorof Education and trustees be approved inprinciplefor referralto the
Bylaw Review Ad Hoc Committee.
That the motions approved at the in-camera session of2009 February 24 related to a trustee
leave of absence and a resignation to retirement by mutual consent be approved.