1/13/2009 - Regular Board MeetingTHAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR BOARD MEETING,PUBLIC SESSION
2009 JANUARY 13,7:00 P.M.
BOARD ROOM,EDUCATION CENTRE
AGENDA
V-verbal
M -material
1.CALL TO ORDER V
2.O CANADA V
3.SPECIAL MUSICAL PRESENTATION -Sir Wilfrid Laurier S.S.String Orchestra & V
Guitar Ensemble (London)
4.APPROVAL OF AGENDA M
5.OFFICIAL RECORD M
6.RECOGNITIONS V
a.Sir Wilfrid Laurier S.S.Video Presentation
7.CONFLICTS OF INTEREST V
{" 'A
8.CHAIR'S ANNOUNCEMENTS V
9.DIRECTOR'S ANNOUNCEMENTS V
10.PRESENTATIONS -none
11.MINUTES OF THE 2008 DECEMBER 16 REGULAR BOARD MEETING M
a.Confirmation of Minutes
b.Business Arising from the Minutes
12.STUDENT TRUSTEES'UPDATE V
13.REPORTS FROM THE ADMINISTRATION -none
14.REPORTS OF COMMITTEES
a.Special Education Advisory Committee,2009 January 06 M
(To be faxed prior to meeting)
b.Chairs'Committee,2009 January 05 M
c.Committee of the Whole,In Camera,2009 January 13 V
15.COMMUNICATIONS
a.Ontario Public School Boards'Association -Update V
16.NOTICE OF MOTION
17.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -none
18.ADDITIONAL ITEMS
19.QUESTIONS/COMMENTS BY MEMBERS
20.ADJOURNMENT
THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR MEETING,PUBLIC SESSION
2009 JANUARY 13
The Board metinregularsession on2009January 13 in the Board Room at the Education Centre,meeting
in public session at 7:05 p.m.to8:35p.m. The following were in attendance:
TRUSTEES
J.Bennett P.Jaffe
S.Doub S.Peters
F.Exiey S.Polhill
T.Grant T.Roberts
G.Hart
Absent;IVI.Hendrick
ADMINISTRATION AND OTHERS
B.Tucker S.Hughes
L.Elliott V.Nielsen
B.Greene M.E.Smith
M.Sereda J.Thorpe
K.Wilkinson P.Tufts
C.Bourbonnais-MacDonald B.Wagner
L.Griffith-Jones K.Bushell
J.Rowe
P.Sattler
J.Stewart (Chair)
R.Tisdale
L.Varghese
8.Christie
K.Meeson
R.Hoffman
K.Young
S.Young
W.Scott
1.CALL TO ORDER.
Board Chairperson Stewart called the meeting to order at 7:05 p.m.
2./3.O CANADA AND MUSICAL PRESENTATION
The appreciation of the Board was extended to the Sir Wilfrid Laurier Secondary School String
Orchestra and Guitar Ensemble (London) and Conductors Bob Kubica and LydiaKendellfor leading
inthe singing of O'Canada and performingtwomusical selections.
4.APPROVAL OF AGENDA
The agenda was approved on motion ofT. Roberts,seconded byR.Tisdale.
5.OFFICIAL RECORD
S. Christie, Supervisor,Corporate Services,read the following official record intothe minutes:
We regret to record the death of Angela Moon,a 9-year-old student at South Ridge Public
School,Tillsonburg,on2009 January 01;and. Tamra Lewis,a 17-year-old student atWoodstock
Collegiate Institute,Woodstock,on 2009 January 05.
6.RECOGNITIONS
a.SIR WILFRID LAURIER S.S.VIDEO PRESENTATION
Supt.V.Nielsen presented opening remarks regarding the team effort ofthe Sir Wilfrid Laurier
Secondary School Grade 12 Communication Technologyclass in winning the Grand Prize in a
international technologyvendor contest.Laurier S.S.Principal Frank Galicia,Teachers Vicky
Goughand Bob Kublica and students Kayla Stewartand Chris Vanderbreekel,two ofthe 16
Grade 12 students,were introduced and congratulated on winning first place with their music
video based on a technology-fueled classroom theme,entitled "Scream and Shout".
Ms.Goughindicatedthat the contest included an opportunity forpeopleto logontoa specific
websiteand registerfortheir favourite video resulting in theGrade 12 CTclass winning firstplace
in theirage group with 2,067votes. The congratulations ofthe BoardwasextendedtotheGrade
12 Communication Technology students fortheir creativity,dedication and energy inproducing
the winning video.Supt.Nielsen read the listof the Interactive Classroom Makeover prizes
valued at $25 000 won bythe CTclass. As well,the "Scream and Shout"videowas viewed.
2009 January 13...2
7.CONFLICTS OF INTEREST -No conflicts of interest were declared.
8.CHAIR'S ANNOUNCEMENTS •-none
9.DIRECTOR'S ANNOUNCEMENTS
a.Director Tucker asked Acting Exec.Supt.K.Wilkinson to comment on the "Schools Helping
Schools"initiative.Acting Exec.Supt.Wilkinson reported that a literacy network is being set up
withinall Thames Valley schools as the result ofa Literacy and Numeracy Secretariat pilot project
through the Ministry of Education.She explained that triads are being established with the
leading school that have shown significant EQAO improvement teaming up to impart their best
practices with schools that have lower test scores in Literacy and Numeracy.Teachers and
principals will work with the four Student Achievement Officers assigned to the pilot project.
Additional funding of $340 000 has been provided for training and workshops for teachers who
will be working together.In addition,another set of network of schools is working on similar goals
and objectives with funding in the amount $296 000. Acting Exec.Supt.Wilkinson advised that
a report regarding these initiatives is to be brought to the Board in the early spring outlining the
initial work with triads,the practices being implemented in classrooms as well as the specific
measured outcomes at the classroom level.
b.Exec.Supt.B.Greene provided opening remarks related to the Ministry's most recent Capital
Improvement funding announcement.Executive Officer K.Bushell explained that the Board's
applications for additional funding for capital improvements were successful.Officer Bushell
highlighted the following:PTR projects announced in the fallof 2008;12 additional kindergarten
classrooms at the design stage;the 7 percent benchmark increase as it applies to 220 additional
pupil places or 11 classrooms.As well,funding forthe Thorndale,Lucan,Drumbo and Homedale
projects was reviewed.
0.Exec.Supt.L. Elliott provided an update related to Aboriginal initiatives noting that 43 Thames
Valley schools submitted projects to the Ministry of Education seeking funding.All 43
applications were accepted and approved for various initiatives (e.g.recycling,school
ambassadors,etc.)Exec.Supt.Elliott will provide the trustees with a list of all schools and
project titles.She referred to a second funding of $85 000 received as a result of Aboriginal
Education Grant submissions.She advised that this amount will be used to focus on
mentorships,enhance resources,peer leadership,parent outreach,etc.
d.Director Tucker reported on the Thames Valley Education Foundation's Learning Enhancement
Fund.This Fund was established to support the enhancement of school programs/projects or
initiatives that fall within one or more funding priorities of the Thames Valley Education
Foundation and are not funded by the Ontario Ministry of Education.Director Tucker advised
that last month a total of$14 000 was distributedto 10 elementary and 3 secondary schools to
fund 13 different projects that fit the criteria of enhancing education opportunities for
students/community and support individual School Growth Plans.Trustee Exley commented on
the positive aspects of this new initiative noting that three of the schools to receive funding are
located in St.Thomas.
The following motion was moved by T.Roberts,seconded by P.Jaffe and carried:
That congratulations be extended to the administrative staff of the Thames Valley District
.School Board for the staff initiatives and completion of requirements of the Minister of
Education which resulted in additional funding in several areas that impact on the quality of
student learning.
10.PRESENTATIONS -none
2009 January 13...3
11.MINUTES OF THE 2008 NOVEMBER 16 REGULAR BOARD MEETING
a.CONFIRMATION OF MINUTES
The minutes of the Regular Board Meeting of 2008 November 16 were adopted on motion of R.
TIsdale,seconded by J.Bennett.
Trustee S.Peters referred to the 2008 November 16 Board minutes,Human Resource Services,
Item 15.C.,related to the reorganization of staff in schools affected by ARC decisions.She
requested that Exec.Officer Bushel!provide an update on the status of the four projects in
Thorndale,Lucan,Drumbo and St.Thomas (Homedale P.S.).
Mr.Bushell advised that all four projects are underway.He indicated that the construction is on
schedule and that the one-year completion time frame has a built-in extension period offour to
six weeks to ensure that opening dates will be met. Mr.Bushell advised that updates regarding
the four projects will continue to be provided at the second Board meeting of the month under
"Business Services Departmental Update".
b.BUSINESS ARISING FROM MINUTES
Trustee Sattler referred to the 2008 December 16 Board minutes,"Beverage Contract Vending
Update",item 13 and the Central Secondary School Environmental and Social Justice Club's
presentation related to the Board eliminating the practice of providing bottled water in plastic
.containers.She presented the followingmotion which she moved and was seconded byT.Grant:
That the Thames Valley District School Board phase out the provision and sale of single-use
bottled water inTVDSB schools and board facilities at the expiration of our current vending
contract (2009 August 31),where the municipal water supply has been determined to be safe
by the local Medical Officer of Health,and/or through Board testing,and;
That staff develop an implementation plan,in consultation with TVRAA,school councils,and
other school and parent groups,to ensure student,staff and community access to safe
drinking water at schools and Board facilities once the phase out Is complete.The plan will
consider the feasibility and costs of such options as:
the design,installation and placement of water fountains;
bulk order of refillable water bottles for students,staff and parents (that could be sold as
school fundraisers);and,
the provision of municipal water at school and community meetings hosted by TVDSB
and held at TVDSB sites.
Trustee Sattler presented her rationale forthe motion.Several trustees indicated the importance
of seeking public input related to the possible elimination of single-use,bottled water invending
machines.
Concern was expressed that byeliminating bottled water (10-14 percent consumption),students
may have no other option but to purchase carbonated soft drinks (pop).Trustee Jaffe gave as
an example,his sons'level of awareness related to possible health risks associated with using
other than specific tested water bottled containers.Trustee Hart stated that as a parent,he would
want to encourage the consumption of water rather than soft drinks.
It was emphasized that it is important to allow people to exercise their freedom of choice.It was
also noted that In order for the Board to show leadership.ItIs important to allow for consultation
with school councils and other school and parent groups as well as providing alternatives to
bottles water at schools and Board facilities.Before any action is taken,the Board must
investigate if there is wide-spread support forthis initiative and ascertain how school councils feel
about the Impact of this initiative. Exec.Supt.Greene commented that several inquiries have
been made and that all vendors are using plastic bottles.Trustee Bennett requested direction
from the Administration regarding this matter.Chair Stewart Indicated that there have been
several community requests that more input be solicited before further discussion occurs.
2009 January 13...4
11.MINUTES OF THE 2008 NOVEMBER 16 REGULAR BOARD MEETING -cont'd
b.BUSINESS ARISING FROM MINUTES -cont'd
The following motion was moved by J.Bennett,seconded by G.Hart and carried:
That the issue of bottled water be deferred to receive public input at the 2009 March 10 Board
meeting with consideration at the 2009 March 24 Board meeting.
12.STUDENT TRUSTEES'UPDATE
Student Trustee J.Rowe invited trustees to attend the first Student Advisory Council meeting to be
held on Thursday,2009 January 15,from 4:30 p.m. to 6:30 p.m. at the Education Centre.
Student Trustee L.Varghese added that she will bring the bottled water issue forward at the Student
Advisory Council meeting.She indicated that she and Student Trustee Rowe may visit secondary
schools again about the bottled water issue to request student input as well as send emails to student
representatives to obtain their views on the issue.
13.REPORTS FROM THE ADMINISTRATION -none
14.REPORTS OF COMMITTEES
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE 2009 January 06
12:15-2:38 p.m.
Members Administration and Others
J.Bennett,Trustee S.Hughes,Superintendent of Education,
T.Grant,Trustee Special Education
R.Tisdale,Trustee J.Johnston,Learning Supervisor,Special
M.Barbeau,VOICE for Hearing-Impaired Education
Children(+i:i4 p.m.)L.Carswell,Elementary Principal
J.Gritzan,Thames Valley Children's Centre P.Cook,Elementary Principal
A.Loebus,London Down Syndrome J.Van Bommel,Secondary Principal
G.McGahey,Chippewa of the Thames First
Nation Board of Education
A.Morse,Easter Seal Society
D.Smith,Thames Valley Council of Home and
School Associations
C.Thammavongsa,Association for Bright Children
(alt).
S.Wilson,Community Living Education
Committee
Regrets:D.Ensing,Assoc.for Bright Children,B.Hoffman,Autism Ontario London,E. Karry,
Children's Aid Society of London &Middlesex,B.Montminy,Madame Vanier Children's Services,
S. Fox Children's Aid Society of London and Middlesex
Absent:D.Almost,Ontario Assoc.For Families of Children with Communication Disorders,S.
Cassell,The Learning Disabilities Assoc.Of Ontario-London Region,B.Harvey,Epilepsy Support
Centre,M.Masters Integration Action for Inclusion London Chapter,
1.CALL TO ORDER
The meeting was called to order at 12:15 p.m.in the London Room at the Education Centre.
2009 January 13...5
14.REPORTS-OF COWIWIITTEES -cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
2.ELECTION OF CHAIR
Supt.8.Hughes presided over the election ofthe 2009 Chair ofthe Committee advising that
this year, the Chair would be one of the three Trustee members in the rotation from
communityrepresentatlve to trustees.Trustees Joyce Bennett.Tracy Grant and RuthTisdale
were nominated for the position with Trustee J.Bennett elected the 2009 Chair.
3.ELECTION OF VICE CHAIR
Nominations for the position of Vice-Chair of the Committee were received for Janet Gritzan,
Thames Valley Children's Centre;and Alison Morse,Easter Seal Society.Following a tie
on the initial vote,A.Morse withdrew and J.Gritzan was acclaimed as the 2009 Vice-Chair.
A motion was passed to destroy all ballots.
4.CONFIRMATION OF AGENDA -The agenda was confirmed as printed.
5.CONFLICTS OF INTEREST -There were no conflicts of interest declared.
6.REPORT OF MEETING FROM DECEMBER 2,2008
A.Loebus,clarified an Item in 12.noting he is the Educational Advisor/Consultant to the
Executive of Down Syndrome Association of Ontario.
D.Smith clarified that he represents the Thames Valley Council of Home and School
Associations.
Supt.Hughes reported that after the December 2 meeting,he met with Special Education
staff and Senior Administration to discuss the Special Olympics.He stated that,in the
future,students from integrated classes as well as congregated classes will be able to attend
and participate in the Special Olympics.A committee will be set up with representatives from
administration and teachers to discuss the logistics of ensuring that these students can
participate.Trustee R.Tisdale suggested that a parent liaison could also be on this
committee to help facilitate discussions as this initiative progresses forward to assist with
communication with parents.A.Loebus volunteered serve on the committee.
7.START TEAM UPDATE
C.Dolmage and C.DeDecker attended the meeting to provide updates on the START E.A.
Team (Short-Term Assistance Response Team).C.Dolmage provided a handout that
outlined the process for schools to receive assistance from the START Team and START
Team statistics from September -December 2008.
8. ABATRAINING UPDATE (Applied Behaviour Analysis)
C.DeDecker distributed a handout outlining the training and professional development that
has been delivered to date and to continue throughout the spring 2009 on ABA.
C.DeDecker advised that there is an information session for SEAC members regarding ABA
training on Wednesday,February 18,2009 from 9 -11:30 a.m.in the Thames Room, at the
Education Centre 1250 Dundas Street in London.
9.SPECIAL EDUCATION GOALS /ACTION PLAN
J.Johnston reviewed the status of the Special Education Goals/Action Plan and asked for
volunteers to move the goals forward.The following are the Goals/Action Plans for 2009 and
volunteer information:
a. Linking lEP and Provincial Report Cards - Information session at an elementary school
in April after report cards for parents.Volunteers forthis plan are A.Morse and Trustee
T.Grant
2009 January 13...6
14.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
9.SPECIAL EDUCATION GOALS /ACTION PLAN -cont'd
b.Better Communication and Cooperative Connections among schools,other sectors and
families of students facing learning challenges,promoting a positive environment through
minimizingconflict.Volunteers for this plan are S. Wilson and L.Carsw/eli.
c.. Information Session for community partners to share strategies to support parent
engagement,including information on the lEP and the nev/Communication Guide.
Volunteer for this plan is A.Morse.
If any SEAC member is interested in assisting withany ofthe above Goals/Action Plans,please
fonfl/ard your name to S.Piltman as soon as possible.
10.COMMUNICATION GUIDE UPDATE
J.Johnston distributed the revised draft Communication Guide for further input by the
members (attached).Members were asked to email S.Piltman orJ.Johnston witii any
additional feedback on the Guide.
11.STEPS FOR SUCCESS PROGRAM REVIEW UPDATE
J.Johnston advised that the committee preparing the Steps for Success program review has
not met since the last SEAC meeting in December.Surveys will be going out later this
month.
12.DEAF AND HARD OF HEARING PROGRAM REVIEW UPDATE
J.Johnston advised that the committee preparing the Deaf and Hard of Hearing program
review is meeting later this month.It is in the process of.looking for an alternate school
location for this program.r
M.Barbeau asked if the preschool program will be in place for September and if there is any
information on the Board's website related to hearing impaired.J,..Johnston advised that the
pre school program is anticipated to be in place by 2009 September.She will check to see
if there is any information on the Board's website related'to Services for Hearing Impaired
and will report at the next meeting.
13.OTHER -PROFESSIONAL ACTIVITY DAY '
Supt.Hughes advised that the PA Day on April 24 will focus on Special Education.A
committee has been developed to plan and discuss how the day will be structured to ensure
that there are links to the system plan for improvement.The morning will include a variety
of sessions and the afternoon will consist of consolidation sessions in schools or in
congregated groups of schools.A memo will be sent to administrators soon with information
regarding sessions,workshop ideas,etc.
14.STUDENT SUPPORT LEADERSHIP INITIATIVE
Supt.Hughes informed the group that the Student Support Leadership planning team,along
with the Ministry of Education and Ministry of Children and Youth Services,has developed
a working conference titled the "Possibilities Conference,Supporting Children Together".
This conference will be held the evening of January 15 and all day January 16,2009.
Agency invitations are being handled by R.Salazer.
15.FORUM:ASSOCIATION UPDATES
C.Thammavongsa,Association for Bright Children,advised that the organization's website
has been refreshed with lots of new information and ideas for members to review.
2009 January 13...7
14.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
15.FORUWI:ASSOCIATION UPDATES -cont'd
Trustee T. Grant provided a handout originating from the Mental Health Promotions
Committee outlining the 2009 Monthly Lunch and Learn Series.
A. Morse asked ifthe Board has had any feedback from the Ministry of Education regarding
the Special Education Plan submitted in2008June. Supt. Hughes will investigate through
Janet Penner and report back at the next meeting.
A.Morse asked if there is any further information forSEAC regarding the Board's declining
enrolment and the long-term planning that the Board is developing with a view to specific
actions that SEAC could take.With fewer supports and increasing student special education
needs how will these needs be met?S.Hughes and J.Johnston will consult with Research
and Assessment to gather data on historical trends of special needs by category and
exceptionality and compare that with current data. Projections will be provided to SEAC in
the coming months bySupt. Hughes and J.Johnston as wellas information to be presented
by Executive Superintendentof Business Services B.Greene and Manager of Financial
Services K.Meeson.
Trustee R.Tisdale asked ifSEAC could be provided information regarding a snap shot ofthe
lEP's by exceptionalityfor this year and last year's numbers.
16.FUTURE MEETING DATES:
The following meetings were scheduled:
Tuesday,Februarys,2009 - 11:45 a.m. lunch, 12:15 p.m. Meeting- London Room;
Tuesday,March3, 2009 - 11:45 a.m. lunch,12:15 p.m. Meeting- London Room;
Monday,April 6, 2009 - 7:00 p.m. London Room;
Monday,May4, 2009 - 7:00 p.m. London Room;
Tuesday,June-2,2009 - 11:45 a.m. lunch, 12:15 p.m. Meeting- London Room.
17.ADJOURNMENT
The meeting adjourned at 2:38 p.m.
RECOMMENDATIONS:none
J.BENNETT,
Chair
b.REPORT OF THE CHAIRS'COMMITTEE 2009 January 05
10:45 a.m.-12:00 p.m.
MEMBERS ADMINISTRATION AND OTHERS
T.Roberts,Acting Chair P.Sattler B.Tucker S. Pullam
T.Grant
Regrets:J.Stewart (Chair)
1.APPROVAL OF AGENDA
The agenda was approved with the addition of Items5. and 6.
2.CONFLICTS OF INTEREST -none declared
2009 January 13...8
14.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE CHAIRS'COMMITTEE -cont'd
3.REVIEW AND APPROVAL OF JANUARY 13,2009 BOARD AGENDAS
The agendas for the in-camera and public Board meetings of January 13,2009,were
discussed and updated.
Letters from the Thames ValleyAlliance of Home &Schools and Thames Valley Regional
Athletic Association regarding the sale of bottled water in schools will be made available to
trustees prior to the Board meeting.
4.BEST BUDDIES -EXPANDING CHAPTERS WITHIN THE SCHOOL BOARD
The Committee was advised that the Administration is aware of the program and will be
handling any requests.
5.CORRESPONDENCE-none
6.PERSONAL ISSUE-IN CAMERA
A personal issue was discussed in-camera.
7.DATE AND TIME OF NEXT MEETING
The next meeting was scheduled for Wednesday,January 21,at 9:00 a.m..
8.ADJOURNMENT
The meeting adjourned at 11:55 a.m.by motion.
RECOMMENDATIONS:none
T.ROBERTS,
Acting Chairperson
T rustee Roberts advised that on Tuesday,2009 January 20, an organization meeting ofthe Board
Bylaws Committee has been scheduled.Members were asked to consider areas inthe Board's
Bylaws where revision may be necessary for discussion atthe rheetlng.
c.REPORT OF THE COMMITTEE OF THE WHOLE - IN CAMERA 2009 January 13
MEMBERS PRESENT ADMINISTRATION AND OTHERS
T.Roberts (Chair)
J.Bennett
S.Doub
F.Exiey
T.Grant
G.Hart
P.Jaffe
S.Peters
S.Polhill
P.Sattler
J.Stewart
R.Tisdale
Regrets:J. Rowe, L.Varghese
Absent:M.Hendrick
B.Tucker
L Elliott
B.Greene
M.Sereda
K.Wilkinson
C.Bourbonnais-
MacDonald
K.Bushell
L.Griffith-Jones
S.Hughes
The Committee met in camera from 5:00 p.m.to 6:15 p.m.
1.APPROVAL OF AGENDA
The agenda was approved by motion.
V.Nielsen
M.E.Smith
B.Sonier
J.Thorpe
P.Tufts
B.Wagner
S.Christie
K.Young
2009 January 13...9
14.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE COMMITTEE OF THE WHOLE - IN CAMERA -cont'd
2.CONFLICTS OF INTEREST - No conflicts of interest were declared.
3. Confidential personal,property and legal matters were discussed.
4.RISE AND REPORT
A motion to rise and report was moved and carried at 6:15 p.m.
RECOMMENDATIONS:
1. That the motions approved at the in-camera session of 2009 January 13 related to
appointments to permanent teaching status and purchase of land be approved.
2. That Program Services be permitted tohirean Aboriginal Education Advisor(0.5)on contract
from 2009 February 1 to June 30.
T.ROBERTS,
Chairperson
Recommendations 1 and 2 were adopted on motion of T.Roberts,seconded by P.Jaffe.
15.COMMUNICATIONS
a.ONTARIO PUBLIC SCHOOL BOARDS'ASSOCIATION -UPDATE
Trustee Hart advised that the next OPSBA Board of Directors meeting is scheduled for the end
of 2009 February.He reminded trustees that the Public Education Symposium will be held on
2009 January 29-31 at the Sheraton Centre Hotel in Toronto.Trustee Sattler commented on
some of the topics to be considered at the OPSBA Western Regional Council meeting being
hosted by.JVDSB.on 2009 January 17 from 9:30 a.m. to 2:00 p.m. at the Education Centre.
16. NOTICE OF MOTION ;-none
17.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -none
s
18.ADDITIONAL ITEMS
Chair J.Stewart advised that French Immersion public input will be received at the Education Centre
on 2009 February 12 and at NorthMeadows PublicSchool (Strathroy) on 2009 February 26 beginning
at 7:00 p.m.Supt.Thorpe commented on the methods of communicating with all stakeholders
regarding the public input sessions to ensure everyone is notifiedof the opportunity for participation.
He explained that the format forpublicinput will followthe normal process withChair Stewart chairing
the evening and Planning Officer G.Owens and Supt.Thorpe responding to questions.
Trustee Hart asked about the membership on the next round of Accommodation Review Committees
(ARCs).Corporate Services Supervisor Christie advised that not all ARCs have full membership
representation.
Acting Exec.Supt.Wilkinson outlinedthe plannedformatand scope ofthe upcomingCapitalPlanning
Advisory Committee (CPAC)meeting to be held on 2009 January 20.She advised that the
Administration will provide background material and other relevant information including the 2008
November 25 Annual Pupil Accommodation Report and copies of the revised Independent Procedure
Pupil Accommodation and Facility Organization.She advisedthat preliminary On-the-Ground (OTG)
capacities and Full-time Equivalent (FTE)information will be availablefor specific schools at the
CPAC.meeting with a full report to be presented to the Board on 2009 January 27.
2009 January 13...10
19.QUESTIONS/COMMENTS BY MEMBERS
Trustee Sattler advised that a coworker relayed information that the Medway/Montcalm Secondary
Schools'twinning process has proven to be a wonderful experience for students suggesting that
twinningmay be a good solution during the future reallocation of pupils affected by accommodation
decisions.
20.ADJOURNMENT
The meeting adjourned at 8:37 p.m., on motion of F.Exiey,seconded by G. Hart.
CONFIRM
hairperson
2009 January 13...11
SUMMARY OF APPROVED RECOMMENDATIONS OF 2009 JANUARY 13
That congratulations be extended to the administrative staff of the Thames Valley District School
Board for the staff initiatives and completion of requirements of the Minister of Education which
resulted in additional funding In several areas thatimpactonthe quality ofstudent learning.
That the issue of bottled water be deferred to receive public input at the 2009 March 10 Board
meeting withconsideration at the 2009 March24 Board meeting.
That the motionsapproved at the in-camera session of2009January 13 related to appointmentsto
permanent teaching status and purchase of land be approved.
That Program Services be permittedto hirean Aboriginal Education Advisor (0.5)on contract from
2009 February 1 to June 30.