6/16/2009 - Special Board MeetingTHAMES VALLEY DISTRICT SCHOOL BOARD
SPECIAL BOARD MEETING,PUBLIC SESSION
2009 JUNE 16,7:00 P.M.
BOARD ROOM,EDUCATION CENTRE
AGENDA
V-verbal
M -material
1.CALL TO ORDER V
2.APPROVAL OF AGENDA M
3.CONFLICTS OF INTEREST V
4.2009-2010 PRELIMINARY BUDGET CONSIDERATION M
5.ADJOURNMENT
THAMES VALLEY DISTRICT SCHOOL BOARD
SPECIAL MEETING,PUBLIC SESSION
2009 JUNE 16
The Board met in Special session on 2009 June 16 in the Board Room at the Education Centre,meeting in
pubiic session at 7:05 p.m.to 12:10 a.m.The foiiowing were in attendance.
TRUSTEES
J.Stewart (Chair)
J.Bennett
S.Doub
F.Exiey
Regrets: P. Jaffe,
Absent: G. Hart,M.Hendrick
ADMINISTRATION AND OTHERS
B.Tucker
K.Dalton
L Elliott
B.Greene
C.Bourbonnais-MacDonaid
L.Griffith-Jones
S.Hughes
1.
2.
3.
4.
T.Grant
S.Peters
S.Poihill
T.Roberts
M.Moynihan
V.Neilsen
B.Sonier
M.E.Smith
P.Tufts
B.Wagner
K.Wilkinson
J. Rowe (-9:25)
P.Sattler
R.Tisdale
L.Varghese
K.Bushell
S.Christie
S.Dawson
S.Macey
K.Meeson
J.Neville
K.Young
W.Scott
CALL TO ORDER
Board Chairperson Stewart called the meeting to order at 7.05 p.m.
approval OF AGENDA ^^u p-
The agenda was approved on motion of T.Roberts,seconded by F.Exiey.
CONFLICTS OF INTEREST -No conflicts of interest were declared.
^)nn9.2010 PRELIMINARY BUDGET CONSIDERATION
Exec SuDt BGreene introduced the 2009-2010 Preliminary Budget discussion and highlighted theAssLptfonsHeadvisedthatthe2009-2010 Budget reflects the Guiding Pnnc|P es o
the Development of the TVDSB Multi-Year Budget and began withAssumptions,involving presentations by Administration as well as employee/public ^htna n9 Hp advised that the process provides for trustee discussion and debate leading to Boa
While reducing identified learning gaps,leading to graduation.
Manaaer KMeeson and Supervisor B.Hester,Financial Services,provided a live,on-screen trackingoftheBudgetstatus.During the Regular Board meeting of June 09,items that had no budget impact
onthe 2009-2010 budget were reviewed.
The following Budget Issue Sheet items,deferred from the 2009 June 09 meeting,were considered.
Thamoc \/giiPv Nleiahbourhood Early Learning Program (TVNELPl ftuahnHnot
The Readv for School-TVNELP program is both an externally-funded program andprocessTVDSBdirectlyfundstheco-ordinator position.External funding,initiallyYearsChallengeFund(Ministry of Children and Youth Services),the City of London and the LearningOpportunitygrantshavesupportedthisprojecttodateThisthe
acdlaborative community partnership with anumber of community agencies with TVDSB taking the
lead.
2009 June16...2 ^
4.2009-2010 PRELIMINARY BUDGET CONSIDERATION -cont'd
Thames Valley Neighbourhood EarlyLearning Program (TVNELP)- cont'd
Because of the current economic situation,continued funding from the Cityof London will not be
available forthe 2010 program. The Ready for School budget committee is presently inthe process
of submitting grant applications for 2010 funding.Director Tucker advised that ifthe search for
outside funding is unsuccessful,funding forthe program vi/ill be sought through the budget process.
Community Partnerships
Community partnerships exist among many different groups and agencies and ProgramServices.
Some partnerships are monetary In natureand involve eitherfunds coming into the boardor board
funds supporting community programs.There are numerous partnerships which Involve in-kind
"donations"ofstafftime.All partnerships are reviewedannuallyto determine the extent towhichthey
supportThames Valley's goalof increased literacy results.By eliminating partnerships identified
(Teen Panel,Diary Days,Oxford CountyMuseumSchool,Kids onTractand Northeast London After
School Programs) funds may be used to support the System literacy goals, attainment of literacy
targets and other higher priority programs such as TVNELP.
Director Tucker advised that there is no budget impact related to Community Partnerships withthe
exception of the Oxford County Museum School. The Director suggested that the Administration
bringback a report In September regarding Community Partnerships exclusive ofthe OxfordCounty
Museum School as well as withdraw TVNELP to be funded through the Program Department
The following motionwas moved byT. Grant,seconded byP.Sattler and carried:
That the Administration review the Oxford County Museum school allocation and report ^^
through the Long-termCommunity Partnerships Committee and to the Board In the fall of
2009.
Adult &Continuing Education fSt.Thomas)
The cost of maintaining St Thomas Adult Learning Centre at 10 Ontario Street,St.Thomas,are
rising.Relocating the Adultand Continuing Education programs and staff to 41 Mondamin Street,
St Thomas will not impact current program offerings and will increase the potentialto expand the
Adult and Continuing Education programs.
During the discussion, Exec. Supt.K.Dalton Indicated that this item Isbeing puton hold to further
investigateothersites that maybe more advantageous tothe program. Therefore, the $24,000was
deleted from the draft budget
Casual Salary Accounts at the Schools
Manager Meeson presented a report that added a budget amount for projected deficit balances for
casual replacement support staff at the schools.
The budgeted totalfor casual replacement staff foreducational assistants and secretarial/clericalstaff
is allocated to the schools In order for school administration to manage the requirement and cost to
replace these staff on a short-term basis. The allocation of the available amount is currently
calculated as a base amount plus an amount per staff PTE. The total amount budgeted for casual
replacement staff has not been increased formany years. The practice has been that, at year end,
any surplus or deficit inthe school's casual accounts has been offset to the school allocation for
supplies and services In the subsequent budget year.
^009 June 16...3
4.2009-2010 PRELIMINARY BUDGET CONSIDERATION -cont'd
Casual Salary Accounts atthe Schools
with OPC.
accounts be implemented for the year ended 2009 August 31.
replacement accounts for schools.
The recommendation was moved by T.Roberts,seconded by J.Bennett.The following amendmenttotherecommendationwasmovedbyT.Grant,seconded by R.Tisdale and earned.
That the words:"as a one-time Item"be added.
The following recommendation,as amended,was carried;
That the Board approve an amount of $385 248 be added as a one-time item to2010Budget.This amount is required so that school allocations longer affected ysurplusordeficitbalancesinthecasualreplacementaccountsforschools.
Director Tucker indicated that casual salary accounts at schools will be included for discussion in the
fall of 2009 asa mutli-year preliminary budget issue sheet.
beina shown as accountability and transparency items.She ndicated that under tne coniraagreementnowat^a^differrn"pdnt^then during the 2008-2009
Other adjustments for expenditures and variables that impact the budget.
Exec'su^rGrefne^^^^^^areport to implement the Ministry of Education constraint ryeasures
starting in 2009-2010 for textbooks and learning materials,staff development and classroom
computers.
In the Ministry of Education memorandum 2009:B2,Education Funding for 2009-10,the Minist^joutlinescSaintmeasuresstartingin2009-10 as a result of the current economic and fiscal
2009 June 16...4
4.2009-2010 PRELIMINARY BUDGET CONSIDERATION -cont'd
Ministry Constraint Measures -cont'd
p^^sS[^SiontotiS%rtbook and Learning Materials component of the Pupil Foundation
Grant.For TVDSB,the GSN reduction isas follows;
GSN Reduction
Elementary '
Secondary
Total 064 986
The following points were noted:
This reduction directly affects the school-based budgets.
-The school-based budgets for supplies &services and furniture &equipment are establishe
by a formula that includes the following components:
base amount
Special Education congregated class amount
per pupil amount
smallschool amount (Secondary)
weiahtinq factors (French Immersion and credit)i.•i--There is no specific amount allocated to the schools for textbooks and ^"'"9 mat^rj^^^^-The Principal,in consultation with staff,makes the decision on the allocation of funds at the
school level for supplies &services and furniture &equipment.
- The followinq isthe impact on school-based budgets:There have been no previous reductions to school-based supplies &services and
Althoug^h there been annual reductions to the Pupil Foundation allocation due
to declining enrolment,school-based budgets have not been .
The total allocation for school budgets has remained constant but distributed overfewerstudentsbecauseofdecliningenrolment.
There have been no reductions to school-based budgets as a result of reductions
in the Pupil Foundation allocation or declining enrolment.^School-based budgets for casual salaries (administrative support arid educational
assistants)are being adjusted so that deficits will noUeduce the
and furniture &equipment budget.This will help offset the impact .-$200,000was provided toschoolslastyearspecificallyforthepurchaseoftextbooksthrough
a one-time allocation bythe Board.^•u ^
-The allocation of funds directed to the purchase of texts is a school-based decision.Textbooks are one resource used by a classroom teacher for instruction.
-Additional funds from the Ministry this year were targeted to the purchase of library materials
in elementary schools.
^f^ne^^uSion in 2009-2010 through the Pupil Foundation grant Special Education and
Learning Opportunities.This funding will be partially restored in 2010-2011.
GSN Reduction
Elementary $511.693
Secondary 306.910
Total $818.603
"A
2QD9 June 16...5
4.2009-2010 PRELIMINARY BUDGET CONSIDERATION -cont'd
Ministry Constraint Measures -cont'd
b.Staff Development Proposed Solutions -com d
Ad^nfst ative Council to identify all system staff development budgets.-Werfi%stem staff development that is mandatory anddecreasenon-mandated system staff development budgets by aryount of GSN reduction.
-TeaThe^r^re°ease time Is the significant component of this expenditure.
-WCO™tim^to 0^^^^^of professional development activities through the school
day,after school,professional activity days and summer institutes.
"Srtot°h?cfsSoom computers component of the Pupil Foundation Grant for 2009-2010
and 2010-2011
GSN Reduction
Elementary 5 589 490
Secondary —
Total S1 009 363
BosiSformation Technology Department Instructional budget,excluding salaries and
benefits, is as follows:
Department Approved Budget
IT -Instructional $3 203 738
With the recent completion of the four-year Active Directory Deploym^
amount of funds allocated for technology training for teachers.
From the funds that remain for Classroom Computers,we will continue to allocate aconsistent level
of funds to go directly to the school in support of their iCT Plans.
™?hrMWst™™Education constraint measurers that are included in the 2009-2010 Grant for
Student Needs (GSN)funding announcement be implemented with the following reduction .
-School Based Budgets f 818 603
-System Staff Development Accounts $818 60^
-Classroom Computer Purchases $1 009 363
The recommendation was adopted on motion of F.Exley,seconded by T.Roberts.
2QQ9 June16...6
4.2009-2010 PRELIMINARY BUDGET CONSIDERATION -cont'd
SoTthwesternOntario Student Transportation Services (STS)is responsible for the coordination andday-to-day operations of sciiooi busing within Elgin,Middlesex and Oxford counties on behalf ofjtsboardsItisanticipatedthattheBoardwillreducetheannualcostofstudenttransportationbyaconservativeestimateof$705 139 and perhaps more by harmonizing waltang
distances with coterminous boards.Exec.Supt.Greene advised l^ata report on harmonization^prepared by STS General Manager Maureen Heath after working with ^.5identified3,300 students (850 elementary and 2,450 secondary)would be eligible underthe reduction
of kilometers that would impact every transportation route with Thames Valley.
Exec Supt Greene advised that during the fall of 2009 an implementation plan will ^^Board related to utilization of the vehicle capacity,run times etc.to improve the efficiency of existagservicesanddefineparameters.Manager Heath and staff will be investigating scenanos related toaccommodatingstudentsonexistingruns,double bus runs as well as ""S ^'SfiSef^re
plan related to arrival/dismissal time changes tn order to use existing buses.efficiencies areWendedtocreatesavingsandminimizecostsandareestimatedtocostintherangeof$1M to $12Mwhileutilizingexistingbusesmayreducethisfigure.It was noted that any additional transportation
expenditures will include a rationale for funding.
1 That the Board approve adhering to the Transportation Policy and Procedure.
2 That the Board support STS proceeding to administer the Transportation Policy and ProceduretoSmSepotentialfundinglevelsthroughtheTransportationReform's Effectiveness and
Efficiency Reviews process.
3.Thatthe Transportation Policy and Procedure be revised through the Policy Worl<ing Committee.
It was noted that the Transportation issue sheet recommendations (above)do not require BoardapprovalandarecontainedwithintheTransportationPolicythatisunderreview.
The following motion was moved by T.Roberts,seconded by J.Bennett and carried:
That the walking distances to determine transportation eligibility be harmonized with En^glishlanguagecoterminousboardandthattheTransportationprocedurebeamendedaccordingly.
The Administration responded to questions posed by trustees.Exec.Supt.Greene advised/hatMinistrvfundingmaybeavailableforanyexcesscostsrelatedtotransportationharmonization^ishandl^effectively and efficiently.The Administration will report back to the Board in 2009 Septeniberreaardm^Plan for student transportation.It was noted hat an action panmustcontainthecommunicationcomponentDirectorTuckeradvisedthatparents/guardians willTtifledof^to student transportation and the matter will be taken under adviseme^with
the Manager of Public Affairs and Community Relations regarding how this major change
communicated.
Alternative Education^ersupt Dalton commented on both Altemative Education and the U-Tum Programs noting theneedtopreservetheAltemativeEducationprogramsinordertoservestudentsappropnatetothe
program.
She advised that the Reconnect Program assists students who have been out f
significant amount of time.The goal is to transition students back to
Unfortunately of the 733 students who entered the program in 2007-08,only 229 credits were
attained and only 60 students returned to their home school.The Specialized Co-op program was
designed for students who have at least 24 credits on their transcripts and could graduate in one or
two semesters.There is an increased demand for Altemative Education programs outside London.
2009 June 16...7
4.2009-2010 PRELIMINARY BUDGET CONSIDERATION -cont'd
Risina cost of rental sites for Alternative Education programs and increased program opportunitiesfSdentsarLaSn^Amove to amore centralized location where opportunities are increased
may promote an even higher success rate.
Exec SuDt Dalton described the potential impact thatthe six recommendatons will have on schoolsstudentsandthesystem.Executive Officer Bushel!commented on the nsirig costs of maintairang
the St.Thomas Adult Leaming Centre at the Ontario Street site and heat/ccoling costs etc.that may
be required if alternate accommodation is pursued.
RECOWIWIENDATIONS:^^^
1 Throuah attrition,reduce Reconnect London Staff by 1.0 FTE teachers.o*2.Through Assignment,reduce Reconnect CSW by .5 at St.Thomas site to U-Turn St.Thomas.
Site.(Covered by existing funding of Safe Schools Grant)
3.Specialized Coop Staff be reduced by 1.0 FTE teacher
4 Relocate Alternative Education program to Livingston.Centre,Tiilson Avenue.
5"Relocate Alternative Education program to Fusion Centre.IngereolL
6.Consolidate Waterloo and Richmond programs into new central London location.
niirina the discussions Director Tucl<er emphasized that Alternative Education space isPmplementaMrequestedthattheissuenotbedeferredTrus ee T.sdalerequestedthatRecommendations1to6beseparatedout.Background information related
Reconnect Program was provided by Exec.Supt.Dalton.
The six recommendations were moved by F.Exley,seconded by P.Sattler and subsequently
withdrawn inorderto first consider the U-Tum program.
••-r.._r.—n Tarm gi icn^nHftfj and Expelled Students^fSafe Schools)
Exec Supt Dalton advised thatthe U-Turn Program costs are covered by the Safe Schools restnctedarant($137 648)There is a need for U-Tum site-based programs outside of London to serve long-term Lspended and expeiied students and a need for site-based U-Tum programming ""ElginCountyExecSupt.Dalton indicated that transporting Elgin students to the London ^prohibitive As well,the London program is at capacity.The need in Elgin County cannot be se^ed
bv the Itinerant U-Tum program;therefore,an alternative is to establish aSt.Thomas srte for the U-^um pragr^m (Safe Sc^hod^b^leasing additional space.Asite at 41 Mondamin,St.Thomas has
been identified.
RECOWIWIENDATIONS:
1.That the Board leasespace for U-Turn site in St.Thomas.
2.That existing staff be reassigned to the new site.
The recommendations were moved by R.Tisdale and seconded by J.Bennett.
Trustee Tisdaie requested that the recommendations be separated out.Recommendation 1wasIdoptedonofRTisdale.seconded by J.Bennett.The followmg amendment to
recommendation 2 was moved by R.Tisdale,seconded by T.Grant and carried.
That the 1.0 FTE teacher and a 0.5 FTE CSW be added to the U-Tum program for the St.
Thomas site.
Recommendations 1and2 (as amended)were carried.
2009 June16...8
4.2009-2010 PRELIMINARY BUDGET CONSIDERATION -confd
Discussion of the following six recommendations related to Alternative Education resumed.
RECOWIMENDATIONS:
1.Through attrition,reduce Reconnect London Staff by 1.0 FTE teachers.
2.Through reassignment,reduce Reconnect CSW by .5 at St.Thomas site to U-Turn St Thomas.
Site.(Covered by existing funding of Safe Schools Grant)
3 Specialized Co-op staff be reduced by 1.0 FTE teacher.
4.Relocate Alternative Education program to Livingston Centre,Tilison Avenue.
5.Relocate Alternative Education program to Fusion Centre.Ingersoll.
6.Consolidate Waterloo and Richmond programs into new central London location.
Recommendation 1 was rejected on motion of T.Roberts,seconded by J.Bennett.
Recommendation 2 was rejected on motion of F.Exiey,seconded by P.Sattler.
Recommendation 3was adopted on motion of J.Bennett,seconded by F.ExIey.Trustee Tisdale was
absent during voting.
Recommendations 4 and 5were adopted on motion of T.Roberts,seconded by J.Bennett Trustee
Tisdale was absent during voting.
Recommendation 6 was adopted on motion of S.Polhill,seconded by S.Peters.
The following motion was moved by J.Bennett,seconded by R.Tisdale and carried.^
That 2.0 FTE Educational Assistants be added to the Tilison Avenue and Fusion Centre.
Special Education programming and support continues to be overspent Tlie report identifiedpossibleareasofreduction(see recommendations 1,2,3).Although Thames Valley is in declining
enrolment,the numbers of students with special education needs are increasing.
Leaminq Support Teachers (LSTs)are allocated based on factors some of which include total schoolpopulation,numbers of students on lEPs.numbers and type of self-contained classes,school
demographics,history of LST and EA allocations.
With the emphasis on teacher professional development to support differentiated instruction,allclassroomteachersshouldbeprovidingsupportforallstudenteincludingthose'^entified fs te
disabled.Given the number of classes in London for both junior and intermediate students students
can be accommodated with one less class effective 2010-2011.Using current numbers of students
in these classes the same number of students with one less classaccommodated.Total ISC staffing equates to 15 classes with 15 teachers and 7.5 EAs.Areduction
of 1 FTE elementary teacher and a 0.5 FTE EA equates to $109 577.
^.^^ThatThTi°^^^for the 2009-2010 year be reduced by 2.5 staff to align with school
consolidations,with a further reduction in 2010-2011 to reflect the systems percentage of
declining enrolment
2.ThattheEAcomplementbereducedforthe2009-2010yearby1.9percent(13.91FTE)toreflect
the percentage of declining enrolment for the 2009-2010 school year.f
\
3.That the Intensive Support Class complement be reduced by one classroom (1 FTE teacher and
0.5 FTE EA)in the City of London for 2010-2011.
2009 June16...9
4.2009-2010 PRELIMINARY BUDGET CONSIDERATION -cont'd
Special Education -cont'd
During tlie discussion period,Trustee Bennett emphasized that the Board's Special Education
Advisory Committee does not support any budget recommendations that result in a reduction in
special education staffing.Director Tucker indicated that it was possible not to reduce Special
Education staff and for the Administration to allocate LSTs as needed should trustees decide to do
so;however,this would necessitate reductions in other areas of the budget.
Recommendations 1 and 2 were moved and separated out on motion of T.Roberts,seconded by R.
Tisdale.Recommendation 3 was deleted.
Recommendation 1 was rejected on motion of T.Roberts,seconded by P.Sattler.
Recommendation 2 was rejected on motion of T.Roberts,seconded by P.Sattler.
Amotion forthe Board to sit past 11:00 p.m. to 12:00 p.m.was moved byJ. Bennett,seconded byR.Tisdale
and carried
Media Services
An analysis of the location where the Media Services Department functions as well as the services
offered were requested to determine if potential savings could be gained.Media Services currently
operates from the Wheable Centre forAdult Education and the Warehouse Facility at 951 Leathorne
Street.
Supt. V. Neilsen advised that presently, the Production Centre forTVDSBstaff at Wheable provides
services.It is heavily used by teachers and serves the needs of many employee groups.At 951
Leathorne Street,three other separate services of the Media Services Department are located
including computer & AV Repair, Library cataloguing and Resource Distribution.There is no
duplication of services between the two locations.Media Services is divided into four main service
functions: Cataloguing Services; Computer and AVRepair Services;Resource Services and the
Media Production Centre at Wheable.
The report indicated that while there is no duplication of services between the departments and
locations of Media Services,consolidate of all four services areas into one location may need to be
considered.Alternatives may be to move the production centre out of Wheable and consolidate all
Media Services at Leathorne;move allfour Media Services departments to a new central location with
adequate space and parking; lookat all services offered bythe production centre and relocate those
services at another place within the Board; or leave the production centre at Wheable until final
arrangements are made for that facility and revisitthe issue at that time.
RECOMMENDATIONS:
That the following reductions to Media Services be approved:
3 media technicians;
2 computer repair technicians;
.5 clerical position;at a total cost reduction of $263 166.
The recommendation was moved by F.Exiey,seconded byT. Roberts.Trustee Tisdale requested
that the reduction requests be separated out. The following amendment to recommendation was
moved by R.Tisdale,seconded byS.Polhill and carried:
That Media Services be reduced to 2 media technicians.
A lengthy discussion followed regarding the philosophy related to staffing at the Centre. Director
Tucker indicated that replacement of support staff Is considered bythe Executive Councilon a weekly
basis to ensure that italigns withthe Board's strategic plan. He explained the two-step process that
Includes budget approval to eliminate posltion(s) and the determination through Human Resource
Services to allocate staff where they are best suited.
2009 June 16...10
4.2009-2010 PRELIMINARY BUDGET CONSIDERATION -cont'd
Media Services -cont'd
The following recommendation,as amended,was carried.
That the following reductions to Media Services be approved:
- 2 media technicians;
- 2 computer repair technicians;
- .5 clerical position;at a total cost reduction of $322 331.
Distribution Centre
There are two functions at the Distribution Centre located at the Leathorne site.The Distribution
Centre and the Warehouse.The Distribution Centre is responsible for delivery services to schools
and administrative sites {2times/week)which includes maildistribution;transferring ofa/v media loan
course materials; pickingupa/v computer equipment forrepair;transferring of loan equipment to the
schools and surplus furniture pick up from various sites and redeploying to others.
Thames Valley is one of two school boards inthe province that has a Warehouse Facility.It stocks
general office and school supplies;loans equipment for use in the schools is housed at the
warehouse.Program Services houses curriculum and teaching aids at the warehouse and this
material is inventoried,sorted and packaged fordelivery to the schools.The warehouse staff maintain
the Surplus F&E and Auction Sites for the redistribution or disposal of surplus furniture and
equipment.
The potential impact of delivery reductions on school,students and the system include that the
frequency of delivery to the schools and administrative sites will change;and the purchasing of
general office and school supplies by staff will change.Alternatives would be to continue service at
a reduced level,eliminate warehousing of general officeand school supplies.Duringthe 2010-2011
budget process,a review and evaluation of the remaining Warehouse and Distribution Centre
operations may be considered.Itwas noted that any changes would be phased over a two-year
period (2009-10 and 2010-11).
RECOMMENDATIONS
1.That the Board approve the reduction of the frequency of deliveries to the system.
2.That 4.0 PTE CURE support staff (warehouse positions) be declared redundant forthe 2009-10
school year.
The recommendations were adopted on motionofT. Roberts,seconded byR. Tisdale.
Retirement Gratuitv
Manager Meeson explained that an amount of$750 000 can be moved fromthe Retirement Gratuity
budget line to balance the 2009-2010 budget and the balance remaining will still meet the
requirements to payout these expenses.
Reduction to Centralized Supplies and Service/Furniture and Equipment
Manager Meeson indicated that a 6 percent reduction to centralized supplies and services,furniture
and equipment accounts generates approximately $800,000 reduction in expenditures.School
accounts,alongwith accounts identifiedwith contractual obligations are removed fromthe calculation.
Itwas noted that a permanent reduction of approximately 5 percent was approved as part of the
2007-2008 budget process.
Targeted Interventions
The Initiative was introduced in 2007-2008 utilizing a portion of the Learning Opportunities Grant
(LOG)funding.When introduced,itwas developed with asupportingbudget allocation fornon-salary
and benefit expenditures.Program Services and Financial Services have reviewed the budgeted
amounts and recommend a reduction in the required budget.
2009 June 16...11
4.2009-2010 PRELIMINARY BUDGET CONSIDERATION -cont'd
eB^^rdtJp?ove the following reductions to expenditures in order to balance the 2009-2010
TO feldS Centralized Supplies and Services and Furniture and Equipment accounts -
2.Jetton to Targeted Interventions budgeted expenditures for 2009-2010 -$450 000
to centraLed supplies and services and furniture and equipmentwill have on the Board sschools andfacilitiesthroughanyreductiontotheSuppliesandServicesaccountsatFacilityServices.
Recommendation 1was rejected.Recommendation 2 was adopted.
Manager iVleeson reviewed the following budget areas.
Multi Purpnsp Reserve Fund
•current available balance$2216594
.Srp%p».«.>b»n «»d .!•«its ™«."to fcni P<«W
and to support various initiatives approved by the Board
requTres"approval of the Board to add to the reserve or use available funds
Working Funds Reserve
•available $156 480
•remaining surplus in working funds from prior years
i requTresapproval by the Board to add to the balance or use the available funds
•Qtipprvisinn Allocation
2008-2009 Allocation $1 034 000
Amount required for benefits (235 000)
Amount for School Effectiveness
2009-2010 (90000)
2010-2011 (90000)
2011-2012 (90 000)
Balance available __^29_0^
Student Literacy
available balance $927 764
i dSped a°s restricted grant in 2003-2004 from an increase to Learning Opportunities Grant
.in^^^^fundfn^^$1 885 156 and was increased in 2004-2005 to $3 181 738 through an
.as^LTe^sWcted gra^^^balances remaining were transferred through reserve funds to be
•as^part of 2007-2008 budget process Targeted Interventions was created in order to support a
focussed measurable and improved approach to student literacy.the initiative utilized a portion of the LOG grants and it replaced the Student Literacy restncted
grant
2009 June 16...12
4.2009-2010 PRELIMINARY BUDGET CONSIDERATION -cont'd
ONE-TIWIE SOLUTIONS -cont'd
.$1 127 764 balance was transferred to support future ^xpendftures in student literacy through
somfschools took advantage of the opportunity to submit proposals to request funding while
SHS«ioo°ooof"mm^^^^^^
in 2008-2009 to assist with the release of staff to work school s literacy goals
support at school level to pursue literacy learning
Oniaratinn Piurolus from 2008-2009
.amount would be available and not restricted as to use
The following motion was moved by R.Tisdale:
That $260,000 be allocated to Student Literacy from the current $927,764 in reserve for this
purpose.
Trustee Tisdaie's subsequently withdrew the motion
Amotion for the Board to sit past 12:00 p.m.to 1:00 a.m.was moved by F.Exley,seconded by R.Tisdale
and carried.
The following motion was moved by T.Grant,seconded by S.Polhill and carried:
That the $1M Projected Surplus from 2008-2009 be applied to the 2009-10 Budget.
The following motion was moved by T,Grant,seconded by 8.Peters and carried:
That the Working Fund Reserve amount of $156 480 be applied to the projected 2009-2010
deficit.
The following motion was moved by S.Polhill,seconded by P.Sattier and carried.
That $459 000 from the Multi Purpose Reserve fund be applied to the projected 2009-2010
deficit.
The following motion was moved by F.Exiey,seconded by S.Polhill and carried.
That the 2009-2010 balanced Budget of $716 251 802 revenue and expenditures be approved
for submission tothe Ministry of Education by 2009 June 30.
2009 June 16...13
5.ADJOURNMENT
The meeting adjourned at 12:10 a.m., on motion of T.Roberts,seconded by F. Exiey.
CONFIRMED:
person
2009 June 16...14
SUMMARY OF APPROVED RECOMMENDATIONS OF 2009 JUNE 16
That the Administration review the Oxford County Museum school allocation and report through the
Long-term Community Partnerships Committee and to the Board in the fall of 2009.
That the Board approve an amount of $385 248 be added as a one-time item to the 2009-2010
budget.This amount is required so that school allocations are no longer affected by surplus or deficit
balances in the casual replacement accounts for schools.
That the Ministry of Education constraint measurers that are included in the 2009-2010 Grant for
Student Needs (GSM)funding announcement be Implemented vi/ith the follovi/ing reductions:
School Based Budgets $1 064 986
System Staff Development Accounts $818 603
Classroom Computer Purchases $1 009 363
That the walking distances to determine transportation eligibility be harmonized with the English
language coterminous board and that the Transportation procedure be amended accordingly.
That the Board lease space for U-Turn site in St.Thomas.
That the 1.0 FTE teacher and a 0.5 FTE CSW be added to the U-Turn program for the St,Thomas
site.
That the Specialized Coop Staff be reduced by 1.0 FTE teacher.
That the Alternative Education program be relocated to Livingston Centre,Tillson Avenue.
That the Alternative Education program be relocated to Fusion Centre,Ingersoll.
That the Waterloo and Richmond programs be consolidated into new central London location.
That 2.0 FTE Educational Assistants be added to the Tillson Avenue and Fusion Centre.
That the following reductions to Media Services be approved:
2 media technicians;
2 computer repair technicians;
- .5 clerical position;at a total cost reduction of $263 166.
That the Board approve the reduction ofthe frequency ofdeliveries to the system.
That 4.0 FTE CUPE support staff (warehouse positions) be declared redundant for the 2009-10
school year.
That the Board approve the following reduction to expenditures in order to balance the 2009-2010
preliminary budget:
- Reduction to Targeted Interventions budgeted expenditures for 2009-2010 - $450 000.
That the $1M Projected Surplus from2008-2009 be applied to the 2009-10 Budget.
That the Working Fund Reserve amount of$156 480 be applied to the projected 2009-2010 deficit.
That $459 000 from the Muiti Purpose Reserve fund be appliedtothe projected 2009-2010 deficit.
That the 2009-2010 balanced budget of$716 251 802 revenue and expenditures, be approved for
submission to the Ministry of Education by2009 June 30.