3/10/2009 - Regular Board MeetingTHAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR BOARD MEETING,PUBLIC SESSION
2009 MARCH 10,7:00 P.M.
BOARD ROOM,EDUCATION CENTRE
AGENDA
V-verbal
M -material
1.CALL TO ORDER V
2.O CANADA V
3.SPECIAL MUSICAL PRESENTATION -Parkside Collegiate Institute (St.Thomas)V
4.APPROVAL OF AGENDA M
5.OFFICIAL RECORD M
6.RECOGNITIONS -none
7.CONFLICTS OF INTEREST V
8.CHAIR'S ANNOUNCEMENTS V
9.DIRECTOR'S ANNOUNCEMENTS V
10.PRESENTATIONS
a.Bottled Water Public Input M
(Trustees are requested to bring material previously distributed)
11.MINUTES OF THE 2009 FEBRUARY 24 REGULAR BOARD MEETING M
a.Confirmation of Minutes
b.Business Arising from the Minutes
12.STUDENT TRUSTEES'UPDATE V
13.REPORTS FROM THE ADMINISTRATION
a.Administrative Response to the Report of the Capital Planning Advisory ^
Committee •2009 January 20 M
b.2009-10 Projected Enrolment and Preliminary Teacher Staffing M
c.Naming of the Four New TVDSB Elementary Schools being built in
Drumbo,Lucan,SW St.Thomas and Thorndale,as well as the St.Thomas
K-8 French Immersion School M
d.Relocation of the APPLE Program for September 2010 M
e.Boundary Designation -Bostwick East Development M
14.REPORTS OF COMMITTEES
a.Budget Advisory Committee,2009 February 24 M
b.Policy Working Committee,2009 February 24 M
c.Chairs'Committee,2009 March 04 M
d.Committee of the Whole,In Camera,2009 March 10 V
15.COMMUNICATIONS
a.Ontario Public School Boards'Association -Update V
b.The Elgin Military Museum M
c.Appointment to SEAC M
16.NOTICE OF MOTION
[
17.MOTION -NOTICE OF WHICH HAS BEEN GIVEN
18.ADDITIONAL ITEMS
19.QUESTIONS/COMMENTS BY MEMBERS
20.ADJOURNMENT
THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR MEETING,PUBLIC SESSION
2009 MARCH 10
The Board met in regular session on 2009 March 10 in the Board Room at the Education Centre,meeting in
public session at 7:07 p.m.to 11:05 p.m.The following were in attendance:
TRUSTEES
J.Bennett
S.Doub (-10:45)
F.Exiey
T.Grant
G.Hart
ADMINISTRATION AND OTHERS
B.Tucker
L.Elliott
B.Greene
M.Sereda
K.Wilkinson
C.Bourbonnais-MacDonald
L.Griffith-Jones
M.Hendrick
P.Jaffe
8.Peters
S.Polhill
T.Roberts (via
teleconference)(-8:45)
S.Hughes
V.Nielsen
M.E.Smith
J.Thorpe
P.Tufts
P.Sattler (-8:50)
J.Stewart (Chair)
R.Tisdale
L.Varghese
K.Bushel!
S.Christie
R.Hoffman
G.Owens
K.Young
W.Scott
Regrets:J.Rowe
1.CALL TO ORDER.
Board Chairperson Stewart called the meeting to order at 7:07 p.m and called the roll.Following the
singing of 0'Canada,he took a trustee rollcall in accordance with Board Bylaws recognizing that
Trustee Roberts was attending the meeting via teleconference.
2./3.0 CANADA AND MUSICAL PRESENTATION
The appreciation of the Board was extended to the Parkside Collegiate Institute Choir (St.Thomas)
and Conductor/Accompanist Angela Southern for leading in the singing of 0'Canada and performing
two musical selections.
4.APPROVAL OF AGENDA
The agenda was amended adding "Appointments to SEAC"as Items 15.d.and 15.e.The amended
agenda was approved on motion of F.Exley,seconded by R.Tisdale.
5.OFFICIAL RECORD
S.Christie,Supervisor,Corporate Services,read the following official record into the minutes:
We regret to record the death of Jason Riddell, a 8-year-old student at St.George's Public
School,London,on 2009 February 24.
6.RECOGNITIONS -none
7.CONFLICTS OF INTEREST
No conflicts of interest were declared.
8.CHAIR'S ANNOUNCEMENTS -none
9.DIRECTOR'S ANNOUNCEMENTS
Director Tucker advised that,during his absence last week,Acting Director K. Dalton contacted
Wilmade Rond,Director of Education,London District Catholic School Board,to extend condolences
on behalf of the Board for the loss of a LDCSB student who died in a skiing accident.
2009 March 10...2
10.PRESENTATIONS
a.BOTTLED WATER PUBLIC INPUT
The following individuals and organizations presented public input related to the sale of bottled
water at TVDSB sites.
Dan McKillop Individual
John Challinor Nestle Waters Canada
Elizabeth Griswold Canadian Bottled Water Association
Tecumseh Students Tecumseh Public School ECO and ME to WE
Student Clubs
Mitchell Cuddie South S.S.Social Justice Student Alliance
Chris Gupta Individual
Robert Guthrie Individual
Nichole Kuzmanovich Individual
Maryanne MacDonald Waste Free World
Darlene Snyders Thames Valley Council of Home &School
Associations
Four written submissions were received from Sandra Silverthorn,Southwold Public School
parent;Robbie McNaughton,Glencoe District High School -School Council;Sarah Ruttan,
Tecumseh Home and School Association Vice President and Matthew Schieven,Tecumseh
School Council Chair Two petitions were submitted by Oakridge Secondary School and South
Secondary School students signed by TVDSB students as well as parents and teachers.
Chair Stewart extended thanks to the presenters and advised that the Board will consider the
recommendations and public input at its meeting of 2009 March 24.Chair Stewart noted that
trustees continue to welcome any additional comments.Trustee Roberts signed off from the
meeting at 8:45 p.m.
Trustees were requested to email Exec.Supt.B.Greene with any questions related to the bottled
water issue for response on 2009 March 24.Trustee Bennett asked for information about the
cleaning and upkeep of water fountains in schools.Trustee Grant asked if the cost of bottled
water in vending machines is standardized across the District. As well,information about the
frequency of maintenance/sanitation services on water fountains was requested.Trustee Jaffe
asked about the safety of water fountains at all Thames Valley schools.
Director Tucker advised that he visits two schools per week and often uses the water fountains.
Exec.Supt.Greene stated that, to his knowledge,there have not been any incident of illness
reported as a result of unsanitary waterfountains.Trustee Hart commented on using alternatives
to vending machines citing the example of home and school associations dispensing beverages
to students.He asked about the practice of providing bottled water at Board functions and
meetings and for associated costs of supplying bottled water vs pitchers of tap water.Exec.
Supt.Greene advised that there is no mechanism in place to track the consumption of bottled
water at meetings as orders are placed individuallyby departments along with other refreshment
orders.
2009 March 10...3
10.PRESENTATIONS -cont'd
a.BOTTLED WATER PUBLIC INPUT -cont'd
Director Tucker will contact the Middlesex-London Health Unit for data related to monitoring
District-wide municipal water supplies and filtration regulations.Trustee Tisdale asked for
statistics on the number of water fountains per building as compared to the number of students.
Trustees Polhill and Bennett asked for further clarification from Trustee Battler regarding the
intent of her bottled water motion.Trustee Exiey expressed concern about the amount of water
being flushed down the drain every day at schools because of possible lead contaminants.He
asked if a filter system has been considered and eliminate the tremendous waste of this
important and valuable natural resource.Exec. Officer Bushell advised that dailyflushing isthe
current practice and that there are no filter systems in use at this time.
The meeting recessed at 8:45 p.m. and reconvened at 8:58 p.m.
11.MINUTES OF THE 2009 FEBRUARY 24 REGULAR BOARD MEETING
a.CONFIRMATION OF MINUTES
The minutes of the Regular Board Meeting,2009 February 24,were adopted on motion of
P.Jaffe,seconded by J.Bennett.
b.BUSINESS ARISING FROM MINUTES -none
12.STUDENT TRUSTEES'UPDATE
Student Trustee Varghese advised that, at the Student Advisory Committee (SAC) meeting held
during 2009 January, the bottledwater Issue was discussed.Atthat meeting, itwas agreed that a
SAC representative would present at the 2009 March 10 public Input meeting.Student Trustee
Varghese advised that since there was not a presentation from SAC,she will forward a summation
of the topic discussed at that meeting to trustees.She advised that another meeting was held two
weeks ago witha much lower student turnout. The nextSACmeeting is planned forthe end of2009
March and at that time the issue of bottled water will again be raised.
13.REPORTS FROM THE ADMINISTRATION
a.ADMINISTRATIVE RESPONSE TO THE REPORT OF THE CAPITAL PLANNING ADVISORY
COMMITTEE -2009 JANUARY 20
ActingExec. Supt.K.Wilkinson provided background information regarding the Board's direction
at itsmeeting on 2009 January 27 toprovide an Administrative response tothe recommendations
of the Capital Planning Advisory Committee (CPAC) meeting held 2009 January 20.
She noted that the Capital Plan Coordinating Committee appreciates the endorsement of the
CPAC for the three,proposed ARCs in support of the overall capital planning process and
provided the following report.
The timing of bringing the Norwich Elementary study forward to the Board and CPAC was
dependent on the Board's decision to close Norwich District High School.This study should
begin when feasible.Another phase will be brought to the Board in 2009 November as the CPAC
presentation.Acting Supt.Thorpe provided background information regarding which ARCs can
proceed and related timelines.
Supt.Wilkinson explained that the two ARCs outlined above will remain in the pool of approved
ARCs for future consideration of the Board.
RECOMMENDATIONS:
That the Board approve and forward to the Capital Plan Coordinating Committee for
implementation the following Accommodation Review Committees which have been endorsed
by the Capital Planning Advisory Committee:
1.That the ARC involving Norwich, North Norwich and Otterviile Public Schools be accepted
as proposed.
2009 March 10...4
13.REPORTS FROM THE ADMINISTRATION -cont'd
a.ADMINISTRATIVE RESPONSE TO THE REPORT OF THE CAPITAL PLANNING ADVISORY
COMMITTEE -2009 JANUARY 20 -cont'd
Recommendations -cont'd
2.ThattheARC involving Northdaie Central,River Heights,South Dorchester,and Westminster
Central Public Schools be accepted as proposed.
3.That the ARC involving Colborne Street,Southdale and Valleyview Schools be accepted as
proposed with the addition of Parkview and Oxbow Public Schools.
Trustee Peters requested that the recommendations be voted on separately.The Administration
responded to questions posed by Trustees.The following amendment was moved by G. Hart,
seconded by R.Tisdale and carried:
That the words "approve"and "and for implementation"be deleted.
The following recommendation,as amended,was moved byG. Hart,seconded byJ.Bennett and
carried:
That the Board fonvard to the Capital Plan Coordinating Committee the following
Accommodation Review Committees which have been endorsed by the Capital Planning
Advisory Committee.
Recommendation 1 was adopted on motion of G. Hart,seconded by J.Bennett.
Trustee Peters asked that the Dorchester schools be removed from Recommendation 2.
Executive Officer Bushell explained the rationale for keeping all four schools in in the ARC was
because of the boundary issues.Acting Supt.Thorpe commented further on the process noting
that CPAC was comfortable endorsing the four schools for an accommodation review with no
predetermined outcomes intended.He noted there will be ample time for schools to be
considered and that Ministry guidelines request that accommodation studies focus on groups of
schools.
Recommendation 2 was adopted on motion of F.Exiey,seconded by P.Jaffe.
Recommendation 3 was adopted on motion of P.Jaffe,seconded by J.Bennett.
Trustee Peters asked if the French Immersion Boundary report would be considered prior to the
implementation of Recommendation 3.Exec.Supt.Wilkinson confirmed that on 2009 April14,
the French Immersion Boundary report is to be presented to the Board.
Trustee Jaffe asked Director Tucker to ensure that the three ARC communities are clear on the
Board's accommodation process.Acting Supt.Thorpe advised that a review of the CPAC
process,its use and advocacy for the future, is being conducted by the Chairs'Committee.He
reminded trustees that the steps being followed were deemed by Board motion and may have
contributed to the confusion.Manager Young, Public Affairs &Community Relations,will meet
with Chairperson Stewart and Acting Supt.Thorpe to ensure the parameters of the
accommodation process are clearly defined with the communities.
b.2009-10 PROJECTED ENROLMENT AND PRELIMINARY TEACHER STAFFING
Acting Supt. Wilkinson provided opening remarks regarding the enrolment projections for the
2009-10 to 2012-13 school years.The projections are used to provide preliminary elementary
and secondary staffing In order that Human Resource Services can begin the in-school staffing
process.
2009 March 10...5
13.REPORTS FROM THE ADMINISTRATION -cont'd
b.2009-10 PROJECTED ENROLMENT AND PRELIMINARY TEACHER STAFFING -cont'd
The Ministry of Education memorandum 2008;SB33,dated 2008 December 15,requires tlie
submission of enroiment projections for 2009-10 to 2012-13.The Executive Superintendent of
Operations Services is responsible for the preparation of enrolment projections for submission
to the Ministry of Education which are used for the 2009-10 Budget and determining staffing
levels. Preiiminary staffing for speciai education has not been finalized and Is subject to
determining the Ministryfunding level for special education and the Special Education Plan.
For purposes of the 2009-10 preliminary budget,the following enrolment data will be used:
2008-09
Approved Budget
2009-10
Projected
Increase/
(Decrease)
JK-Grade 3
Grades 4-8
Elementary
19,026.00
27.633.50
46,659,50
19,153.50
26.513.00
45,666.50
127.50
n.120.50^
(993.00)
Secondary 25.808.21 25.321.37 (486.84^
Total 72.467.71 70.987.87 fl.479.84^
The costs associated with staff are subject to the 2009-10 preliminary budget and the timelines
are subject to staffing provisions of the collective agreements.A question and answer period was
held.
c.NAMING OF THE FOUR NEW TVDSB ELEMENTARY SCHOOLS BEING BUILT IN
DRUMBO,LUCAN,SW ST.THOMAS AND THORNDALE,AS WELL AS THE ST.THOMAS
K-8 FRENCH IMMERSION SCHOOL
Acting Supt.Wilkinson presented a report recommending names for each of the new public
schools being built in Drumbo,Lucan,South West St.Thomas and Thorndale,as well as the St.
Thomas K-8 French Immersion school.
She advised that in accordance with the Board's Policy and Procedures regarding Naming of
Schools,five Committees were established to recommend names for each of the five new
schools.On 2009 January 27,the Board approved the Committee membership to the Naming
Committee for the five sites as follows:
Drumbo
Mary Ellen Smith,Superintendent of Education
James Stewart,Oxford Trustee
Graham Hart,Oxford Trustee
Monica Dickau,Drumbo Central PS
Janet McCall-Geil,Drumbo Central PS
Cretla Brittain,Princeton Central PS
Deb Sokul-MacDonald,Princeton Central PS
Lucan
Paul Tufts,Superintendent of Education
Sharon Peters,Middlesex Trustee
Sarah Doub,Middlesex Trustee
Erin Playford,Lucan PS
Colleen Bycraft,Lucan PS
Brenda Bullock-Cotton,Biddulph Central
Lori DeBrouwer.Biddulph Central PS
Pam McPherson,Prince Andrew PS
2009 March 10...6
13.REPORTS FROM THE ADMINISTRATION -cont'd
C. NAMING OF THE FOUR NEW TVDSB ELEMENTARY SCHOOLS BEING BUILT IN
DRUMBO, LUCAN,SW ST.THOMAS AND THORNDALE, AS WELL AS THE ST. THOMAS
K-8 FRENCH IMMERSION SCHOOL -cont'd
South-West St.Thomas St.Thomas French Immersion
Karen Wilkinson,ActingExecutive Superintendent John Thorpe, Acting Superintendent of
of Education Education
Frank Exiey,Elgin Trustee Frank Exley,Elgin Trustee
Tracy Grant, Elgin Trustee Tracey Grant, Elgin Trustee
Lisa DImbleby,ElmdalePS IffatFarouquI,Wellington &Homedale PS
Julie Pfingstgraef, ElmdalePS Sharon Gowdey,Wellington &Homedale
Joe Pollard, Myrtle Street PS
WillDyck, Myrtle Street PS
Ellen Baker,Scott Street PS
Taunyha Roberts-Neef,Scott Street PS
Thorndale
Barry Wagner,Superintendent of Education
Paul Tufts,Superintendent of Education
Sharon Peters,Middlesex Trustee
Sarah Doub,Middlesex Trustee
Kin Siroen,Plover Mills PS
Faith Wallis,Plover Mills PS
Karen Myall,Prince Andrew PS
Annie BIydorp,Leesboro Central PS
Cathy Hiemstra,Leesboro Central PS
Submissions of names for each ofthe five sites were received fromthe publicbythe Supervisor-
Corporate Services by the 2009 January 30 deadline. The submissions were organized and
assigned numbers by the administrative staff. Details conceming the historical background
and/or significance of proposed names were provided for the Committee.Committee members
were not provided with information about the source of the submissions.
Acting Supt. Wilkinson extended appreciation to Operation Services staff for organizing the
naming committees. The NamingCommittee for Drumbo met on 2009 February 12 to consider
a total of23 submissions received.As a result of its deliberations,the Committee recommended
that the following two names,in priority order, be considered forselection bythe Board:
- Blenheim DistrictPS (originally submitted as PD North Blenheim Central PublicSchool)
- Blandford-Blenheim District Public School (originally submitted as Blandford-Blenheim
Central Public School)
The Naming Committee for Lucan met on 2009 February 05 to consider a total of8 submissions
received. As a result of its deliberations, the Committee recommended that the following two
names,in priority order,be considered for selection by the Board:
- Wilberforce PublicSchool (originally submitted as WllberforceElementary School)
Beech Street Public School
The Naming Committee for South-West St.Thomas met on 2009 February 11 to consider a total
of 28 submissions received.As a result of its deliberations,the Committee recommended that
the following names.In priority order, be considered for selection by the Board:
John Wise Public School
Ellis SIfton Public School AND Joanne Brooks Public School (originally submitted as
Brookside PS)
°".rs'sss
recommended that tne
Board:y,;,school (originally susmiu
-»
sT»s5«sr'.Thorndale public school ,„,„,es were also provided.
4 Thatthe Board narn^e the St.•ir^^ersionPoblic school.Thorndale West Nissouri Public School.
e,™'»3,..n,1234and 5was adopted on motion of T.GranRecommendations, , ,^10 SEPTEMBER fro
d.relocation
A Cv0r>.Si
,ations.2,3,4and6wasadoptedonmotionofK ^
aSSSSSacs-"
--;Kar="rsSSs£KSS:
''f^7fpil p,^rZTnd the Sohoo,Counal of the host°Moflhe APPLE program."
2010 closure of Brick Street
•r»ss
-Arthur Stringer Public School
.Arthur Ford Public School
Evelyn Harrison Public School
-Nicholas Wilson Public School
O
••..„„.™aBV BUDGET 0VWWe3«
drts of "ipTtJ'ruDGET ADVISORY CONlMlTTtc -
««'-^srw-ss^Ss"-s««•
,nf me proposed calendar IS ana
,•n he wiW request an
;::r:«-:;r
.,at the dran.009-.0l0 ..0 P.O
tsSSS>-
2009 March 10...11
14.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE BUDGET ADVISORY COMMITTEE -cont'd
The 2009-2010 budget must remainfocused on the system goal:
"Toincrease student achievement In literacy while reducing Identified learning gaps, leading
to graduation."
2009-2010 Preliminary Budget Assumptions
General
/Thames Valley District School Board will continueto enhance opportunities forand Improve
student learning consistent withthe mission ofACaring, Learning Community.
/The balanced budget for 2009-2010 will be compliant with the Ministry of Education
requirements.
/ With enrolment projections indicating declining enrolment, the Impact on revenues and
expenditures must be considered when making budget decisions.
Revenues
/The budget will be developed using the enrolment projections for 2009-2010.
/Provincial funding will be based on the 2009-2010 Grants for Student Needs.
/ The PDT funding will be used to fund categories of expenditures as outlined in Ministry
directives.
Expenditures
/Salaries will be based on contractual agreements and PDT agreements.
/Benefits will be based on projected costs and contractual agreements.
/Utilities will be based on projected rates.
/Transportation will be based on contractual agreements and service requirements.
/Expenditure categories requiring adjustments due to cost pressures outside of the Board's
authority will be reviewed by the Board.
/Board identified "Budget Issue Sheets"will be considered during the budget process.
Process
The Budget Advisory Committee assists In the development of the 2009-2010 preliminary budget
by providing information,advice and liaison between Trustees and staff charged with the
development ofthe annual budget.Recommendations will be prepared for consideration by the
Board.Public input will be sought and the Board will approve the 2009-2010 budget for
submission to the Ministryof Education by the required deadline.
System Improvement Plan
The overriding guiding principle of the 2009-2010 budget is to meet the Strategic Goals of the
Board:
1.To increase the percentage of primary students reading at the TVDSB set targets by 3-5%or
higher, on the May 2009 DRA assessment.Kindergarten Levels 3 or higher from 75% to
78%.
2. To Increase the percentage of primary students attaining levels 3 and 4 from 58%to 66%and
junior students from 55% to 60%, or higher, on the writing component of the 2009 spring
EQAO assessment.
3.To increase the percentage of intermediate/grade 9 students who attain 8 credits by the end
of grade 9 from 80%to 83%,or higher for the 2008-09 cohort.
2009 March10...12
14.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE BUDGET ADVISORY COMMITTEE -cont'd
4. To increase the 4 and 5 year graduation rates from 63%to 65%(4 year rate)and from 78%
to 80%, or higher (5 year rate) for the 2008-2009 cohorts.
F.EXLEY,
Chairperson
The recommendation was adopted on motion of F. Exiey,seconded by R.Tisdaie.
In response to a question.Exec.Supt.Greene advised that transportation is a budget issue and
can be addressed at that time,i-le was asked to provide an estimate of the cost to reduce
student walking distances for transportation.
b.REPORT OF THE POLICY WORKING COMMITTEE 2009 February 24
3:07-4:37 p.m.
MEMBERS ADMINISTRATION AND OTHERS
T.Grant (Chair)R.Tisdaie B.Tucker S.Christie
J.Bennett M.Sereda L.Griffith-Jones
Regrets:P.Jaffe,8.Doub
Trustee Visitor: F. Exiey, T.Roberts,S.
Peters
P.Thorup
1.APPROVALOF AGENDA - The agenda was approved by motion.
2.CONFLICTS OF INTEREST-none declared
3.COMMITTEE REPORT OF JANUARY 27.2009,AND TRACKINGSHEET- provided for
information
4.INTRODUCTION OF DRAFT POLICY/PROCEDURE -none
5.CONSIDERATION OF POLICY/PROCEDURE FOLLOWING PUBLIC INPUT
a. Promotional Practices: Selection Procedures and Appointments of Principals and Vice-
Principals
Exec. Supt. M.Sereda and Supt.L.Griffith-Jones joined the meeting to discuss the
independent procedure on Promotional Practices:Selection Procedures and
Appointments of Principals and Vice-Principals.Ms.Griffith-Jones Indicated that no
public Input related to the procedure was received.
The following motion was moved and carried:
That the procedure on Promotional Practices:Selection Procedures and
Appointments of Principals and Vice-Principals be forwarded to the Board at itsMarch
10,2009,meeting for information.
It was agreed that Supt.Griffith-Jones will provide trustees with an overview of the
revisions at a future Board meeting.
2009 March 10...13
14.REPORTS OF COMMITTEES -confd
b.REPORT OF THE POLICY WORKING COMMITTEE -cont'd
6.DRAFT POLICY/PROCEDURE REQUIRING FURTHER CONSIDERATION -none
7.SUGGESTED POLICY/PROCEDURE REVISIONS
a.Employee Accident/Incident Independent Procedure
Exec. Supt.Sereda described proposed revisions to the independent procedure on
Employee Accident/Incident noting there are only housekeeping changes reflecting
responsibilities and contact information. It was,therefore,agreed that it was not
necessary forthe document to be posted forpublicinput. Exec. Supt.Sereda responded
to questions from Committee members noting the document has been vetted by the
employee groups.
The following motion was moved and carried:
That the independent procedure on Employee Accident/Incident be forwarded to the
Board at Its March 10,2009,meeting for information.
b.School Rededications,Openings and Closures Procedure
Director Tucker described proposed revisions to the policy and procedure on School
Rededications,Openings and Closures.He noted that planning responsibility would be
assumed by Operations Services with the Director remaining responsible for the policy.
It was questioned if a ceremony would be held to acknowledge students moving to
another school and noted that the procedure addresses new school buildings,school
closures and renovations over 25%.Director Tucker will speak with Acting Exec.Supt.
K.Wilkinson inthis regard.It was noted that the preference for the afternoon or evening
should be left to the discretion of the principal in consultation with the school community.
The following motion was moved and earned:
That the policy and procedure on School Rededications,Openings and Closures be
posted to the Board's website for public input and returned to the Committee at its
March 24,2009,meeting.
c.Progressive Discipline of Employee Procedures
Solicitor Peter Thorup joined the meeting to discuss amendments to the Progressive
Discipline of Employee procedures.Exec.Supt.Sereda introduced the procedure noting
the committee requested a copy of the report from the Supreme Court of Canada which
determined that those employees covered by a collective agreement that includes a
grievance/arbitration process need not have the opportunity to appear before their
employer to present their position regarding termination.Acopy ofthe highlightedversion
was attached to the agenda.He advised that the recommended changes reflect the new
Supreme Court of Canada decision and brings consistency to all employee groups
represented by a labour union.
Solicitor Thorup distributed information on the procedure from the Hamilton-Wentworth
DSB and boards that responded to an OPSBA labour relations survey.He identified the
boards that are undertaking similar procedures as Thames Valley,that is,the boards who
are not hearing termination of employee cases.
2009 March 10...14
14.REPORTS OF COMIWITTEES -cont'd
b.REPORT OF THE POLICY WORKING COMMITTEE -cont'd
7.SUGGESTED POLICY/PROCEDURE REVISIONS -cont'd
c.Progressive Discipline of Employee Procedures -cont'd
Solicitor Thorup Indicated that the change in law does not relate to the Education
Act which grants trustees the power to appoint and remove teaching staff.The
lawthat has resulted ina due process system in boards,municipalities,police
services and fire departments has been In place for some time. However,the
Supreme Courtof Canada has indicated that these organizations are no longer
requiredtoprovidethis process.Due process remains for unrepresented staffing
groups.
Itwas suggested and agreed that a statement be included inthe procedure indicatingthat
any recommendations for termination will be brought to the Board for approval. On
appeal,cases may be taken to arbitration. It was agreed that there should be a reporting
back procedure to trustees regarding the results of an arbitration.
The following motion was moved and carried:
That revisions to the procedure on Progressive Discipline of Employees be posted
to the Board's website for public Input and retumed to the March 24, 2009, Policy
Working Committee meeting.
8.OTHER BUSINESS
a.School Accommodation and Facility Organization Policy
Director Tucker advised that on March 20, 2007, the Board received the new Pupil
Accommodation and Facility Organization independent procedure as required by the
Ministry of Education to replace the policyand procedure on School Accommodation and
Facility Organization.It Is,therefore,necessary to repeal the original policy and cancel
the procedure byBoard motion. Itwas emphasized that the new independent procedure
is incompliance withthe MOEdirectiveand replaces the original policy and procedure.
Trustee Tisdale questioned whyitwas necessary towritethe new independent procedure
ratherthan revisingthe original policy and procedure.She suggested thata policy on pupil
accommodation be developed orthe original policy amended.DirectorTuckerwIII speak
to the Capital Planning Coordinating Committee in this regard and report at the next
meeting.
The following motion was moved and carried:
That the policy onSchool Accommodationand Facility Organizationbe repealed and
the procedure cancelled.
b.Future Agenda Items
I. Policy Review
Chair Grant advised that a review of policies,procedures and Independent
procedures on the Board's website has been undertaken and will be providedto the
Committee for its Information.
9.DATE AND TIME OF NEXT MEETING
The next meeting was scheduled for March 24,2009.
10.ADJOURNMENT - The meeting adjourned at 4:37 bymotion.
2009 March 10...15
14.REPORTS OF COMMITTEES -confd
b.REPORT OF THE POLICY WORKING COMMITTEE -cont'd
RECOMMENDATION:
That the policy on School Accommodation and Facility Organization be repealed and the
procedure cancelled.
T.GRANT
Chairperson
The recommendation was adopted on motion of T. Grant,seconded by R.Tisdale.
c.REPORT OF THE CHAIRS'COMMITTEE
MEMBERS
J.Stewart (Chair)T.Roberts (via
teleconference)
T.Grant J.Bennett (alternate)
Regrets:P.Sattler
1.APPROVAL OF AGENDA
The agenda was approved.
2.CONFLICTS OF INTEREST -none declared
2009 March 04
9:10-10:46 a.m.
ADMINISTRATION AND OTHERS
K.Daiton
K.Wilkinson
S.Christie
P.Hicks
K.Young
3.REVIEW OF MARCH 10,2009,BOARD AGENDA
The agendas for the in-camera and publicBoard meetings ofMarch 10,2009 were discussed
and updated.It was noted that a calendar is being prepared listingthe meetings at which the
2009-2010 Budget development will be discussed and will be provided withthe Febmary 24
report ofthe Budget Advisory Committee.It was suggested that a session also be scheduled
to receive public input on the draft Budget.
4.INVESTIGATION INTO IMPROVED HOME ACCESS CAPABILITIES FOR TRUSTEES
P. Hicksjoined the meeting to update the Committee on plans to improve home website
access for trustees through high speed service.He advised that a wireless solution is
available at $30-40 per month through a Rogers rocket stick which does not require a tower
at each location. Chair Stewart will speak with the trustees involved regarding their
preference for using the rocket stick.
5.PUBLIC AFFAIRS ISSUES
Public Affairs Manager K.Youngjoined the meeting to speak to the following issues:
•Media Training Workshop
Atwo-hour session on workingwiththe media is scheduled for trustees on April 20 from
6-8:00 p.m. Itwas suggested that a media reporter also present at the session.Manager
Young advised that a media presenter has been contacted to participate.
2009 March 10...16
14.REPORTS OF COWIMITTEES -cont'd
c.REPORT OF THE CHAIRS'COMMITTEE -cont'd
5.PUBLIC AFFAIRS ISSUES -cont'd
• Media Scan Pilot Project
The media scan pilot project was initiated in November,2008,with media articles posted
to the Board's website rather than produced in hard copy.Manager Young noted the
success of the initiative whereby the articles are posted daily and archived.She sought
the Committee's views on the new format and advised that a monthly summary Is also
being considered.It was agreed that the process for access will be reviewed with
tnjstees at a future Board meeting.Chair Stewart will advise trustees at the March 10
Board meeting.
Chair Stewart asked that a Board calendar be available on the site as well.
• LINKS Newspaper
Manager Young spoke to the intention to curtail publication of the Board's newspaper
LINKSin hard copy questioning ifitis reaching the public as intended.She described a
move to posting the publication to the Board's website with access through an email
subscription to the site.
Chair Stewart questioned how community members who do not have a computer can
access the paper.Manager Young Indicated that a small number of hard copies would
be printed and distributed to local libraries or downloaded by schools.She clarifiedthat
the publication is a community report and will be used to form part of the annual Director's
Annual Report to the Ministry of Education.
6.CORRESPONDENCE
AletterfromThe Elgin Military Museum regarding military artifacts held by schools whichare
closing was added to the March 10,2009, Board agenda under "Communications".
7.SCHEDULING OF SPECIAL BOARD MEETING
Itwas requested and agreed that the Board Chair will call a special Board Meetingon April
21 to hear the presentations of the six Design Committees and seek Board approval of the
designs if required.
8.TRUSTEE COMMUNICATION REGARDING BUDGET AND STAFFING
Itwas noted that the Board Chair is the official spokesperson regarding budget and staffing
Issues.Any media inquiries should be directed to Chair Stewart for response.
9.SCHOOL CLOSING CEREMONIES
Supt.K.Wilkinson presented a schedule of 11 school closing ceremonies between May25
and June 22.She noted that planning is also underway for the three construction launches
at Drumbo,Thomdale and Lucan with the dates yet to be determined.All tmstees will be
invited toattend the events. Itwas noted that schools mayalso planadditionalclosing events
at their discretion.
Itwas suggested that the Chairofthe Boardor designate should speak on behalfofthe Board
at the official ceremonies with all attending trustees introduced or, in the alternative,the area
trustees represent the Board Chair.The suggestion will be discussed with trustees.
2009 March 10...17
14.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE CHAIRS'COMMITTEE -cont'd
10.OTHER BUSINESS
a.Chairs'Committee Alternate
Itwas suggested that,because the Board Bylawsare silent on the matter, a process be
established to provide an alternate trustee to attend Chairs'Committee In the absence
of a member.The following motion was moved and carried:
That the Chair of the Board seek participation of a past Chair of the Board or the
current Vice-Chair of the Information Committee of the Whole to serve as an
alternate to the Chairs'Committee in the absence of a member.
b. Public Input Presentations to Board
It was agreed to postpone a decision on a process to receive public input presentations
to the Board pending discussion with Director Tucker.It was noted that the matter has
been referred to the Bylaw Review Committee.
11.DATE AND TIME OF NEXT MEETING
Future meetings were scheduled for 9:00 a.m.on:
March 11 (1:00-3:00)
April 8, 22;
May 6,20;
June 3,17.
12.ADJOURNMENT
The meeting adjourned at 10:46 a.m.by motion.
RECOMMENDATION:
That the Chair of the Board seek participation of a past Chair of the Board or the current Vice-
Chair of the Information Committee of the Whole to serve as an alternate to the Chairs'
Committee in the absence of a member.
J.STEWART.
Chairperson
The recommendation was adopted on motion of T.Grant,seconded by R.Tisdale.A list of the
school closing ceremonies for 2009 was distributed.Chair Stewart requested that Trustees
contact Assistant Sue Pullam to indicate their availability to attend the school closing ceremonies
for 2009.
Trustee Hart emphasized that a common calendar of ail Board meetings and events would be of
benefit to trustees.
2009 March 10...18
14.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE - IN CAMERA 2009 March 10
MEMBERS PRESENT ADMINISTRATION AND OTHERS
J.Stewart (Chair)
J.Bennett
8.Doub
F.Exley
T.Grant
G.Hart
P.Jaffe
8.Peters
8.Polhill
R.Tisdale
L.Varghese
Regrets:T. Roberts, J. Rowe, P.Sattler
Absent:M.Hendrick
B.Tucker
L.Elliott
B.Greene
M.Sereda
K.Wilkinson
C.Bourbonnais-
MacDonald
K.Bushell
L.Griffith-Jones
S.Hughes
V.Nielsen
M.E.Smith
B.Sonier
P.Tufts
8.Christie
K.Young
K.Meeson
The Committee met in camera from 5:05 p.m.to 5:57 p.m.
1.APPROVAL OF AGENDA
The agenda was approved by motion.
2.CONFLICTS OF INTEREST -No conflicts of interest were declared.
3.Confidential personal,property and negotiation matters were discussed.
4.RISE AND REPORT
A motion to rise and report was moved and carried at 5:57 p.m.
RECOMMENDATION:
That additional staff to support Applied Behaviour Analysis (ABA)through Ministry of Education
targeted funding be approved.
J.STEWART.
Chairperson
The recommendation was adopted on motion of G. Hart,seconded by J.Bennett.
15.COMMUNICATIONS
a.ONTARIO PUBLIC SCHOOL BOARDS'ASSOCIATION -UPDATE
Trustee Hart highlighted some of the issues discussed at the 0P8BA Board of Directors'meeting
held 2009 February 27 and 28. He noted that Trustee Sattler was recognized for her recent
appointment by Education Minister Wynne to a provincial committee established to conduct a
major review of the way school boards function.The Board of Directors has approved the review
for modernization of school board governance (16 page document).The 0P8BA financial
statements were passed showing a surplus of slightly more than $200 000.OPSBA is presently
in a better financial position as a result of Ministry funding for the preliminary part of the Public
Education Symposium and increased OPSBA membership with all school boards in the province
now represented.
2009 March 10...19
15.COMMUNICATIONS -cont'd
a.ONTARIO PUBLIC SCHOOL BOARDS'ASSOCIATION -UPDATE -cont'd
OPSBA,in compliance with the Accessibility for Ontarians with Disabilities (AODA)Act,is looking
at multi-media with a view to standardize its information andmakeit available to all people with
disabilities (e.g.braille).This standardization Isnecessary for election purposes and materials
must be available in multi mediaas schoolboardtrustees are linked with municipal counsellors
and musthave the same accessibility standards intheyears ahead.Trustee Hartcommented on
the communication technology noting that he may have to make a presentation in 2009
September or October.
Areviewofthe effectiveness ofthe Association Isunderway with strategies being considered for
conducting more effective regional meetings using a common, province-wide agenda format in
order to discuss issues.This process would allow issues to be discussed at the regional level
without first being vetted through the Board of Directors.
Trustee Hart advised that he Is willing to attend the 2009 Labour Relations Symposium being held
2009 March 26 to 28 ifno other trustee is available. He emphasized that Board representation
at this important session is necessary In order to provide input Into changing the negotiation
process in the future.
b.THE ELGIN MILITARY MUSEUM
A letter from I. Raven, Executive Director of the Elgin Military Museum,to Chairperson Stewart
and trustees requesting that any scrolls,plaques or other memorabilia relating to military heritage
not being relocated in the new schools be added to the Museum's extensive collection has been
received.
Acting Exec.Supt.Wilkinson advised that she will be communicating with the Museum regarding
this request.He noted that Records Information Management Officer L.Schroeder Is responsible
for implementing the Board's Records Information Management program which Includes
establishing the Board's archival program to address the records resulting from school closures.
c.APPOINTMENT TO SEAC -Fetal Alcohol Sectrum Disorder Caregivers
A letter was received from the Fetal Alcohol Sectrum Disorder Caregivers-London Coalition of
Adoptive Families,nominating Paula Schuck as the representative on the Board's Special
Education Advisory Committee.The following motion was moved by J.Bennett,seconded by S.
Polhill:
That Paula Schuck be appointed the representative for the Fetal Alcohol Spectrum
Disorder Caregivers on the Board's Special Education Advisory Committee.
The following motion was moved by J.Bennett,seconded by P.Jaffe and carried:
That the motion related to the appointment of a representative from the Fetal Alcohol
Spectrum Disorder to the Board's Special Education Advisory Committee,be deferred to the
Board Meeting of 2009 March 24.
d.APPOINTMENT TO SEAC -Autism Ontario
A letter was received from Judy Wright,President,Autism Ontario - London,nominating MelMuir
as Autism Ontario-London's representative on the Board's Special Education Advisory Committee.
The following motion was moved by R.Tisdale,seconded by S. Polhill and carried:
And resolved that MelMuir be appointed the representative forAutism Ontario-London on the
Board's Special Education Advisory Committee.
2009 March 10-20
15.COMMUNICATIONS -cont'd
d.APPOINTMENT TO SEAC-conrd
The following motion was moved by R.TIsdale,seconded byS.Polhill and carried:
And resolved that Ray Bedard be appointed the alternate for Autism Ontario -London on the
Board's Special Education Advisory Committee.
e.APPOINTMENT TO SEAC -School Council
A letter was received from Carolyn Walker,South Regional District School Council,nominating
Arlene Morell as the School Council parent representative on the Board's Special Education
Advisory Committee and Denlse Vellinga as the Alternate.The following motion was moved by
J.Bennett,seconded by TIsdale:
And resolved that Arlene Morell be appointed the School Council representative for the
Thames Valley Parent Involvement Committee on the Board's Special Education Advisory
Committee and Denlse Vellinga the School Council alternate.
The following amendment was moved byJ. Bennett,seconded by R. TIsdale and carried:
That the words "for the Thames Valley Parent Involvement Committee"be deleted.
The following motion,as amended,was carried:
And resolved that Arlene Morell be appointed the School Council representative on the
Board's Special Education Advisory Committee and Denlse Vellinga the School Council
altemate.
Amotion to sit past 11:00 p.m to 11:15 p.m.was moved byR.Tisdale,seconded byT.Grant and
carried.
16.NOTICE OF MOTION
17.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -none
18.ADDITIONAL ITEMS
19.QUESTIONS/COMMENTS BY MEMBERS
20.ADJOURNMENT
The meeting adjourned at 11:05 p.m., on motionofS.Polhill,seconded byS.Peters.
CONFIRMEE
'Chairperson
2009 March 10...21
SUMMARY OF APPROVED RECOMMENDATIONS OF 2009 MARCH 10
Thatthe Board forward to the Capital Plan Coordinating Committee the following Accommodation
Review Committees which have been endorsed bythe Capital Planning Advisory Committe.
1. That the ARC involving Norwich,North Norwich and Ottervllle Public Schools be accepted as
proposed.
2. That the ARC involving Northdale Central,River Heights,South Dorchester, and Westminster
Central Public Schools be accepted as proposed.
3. That the ARC involving Colborne Street, Southdale and Valleyview Schools be accepted as
proposed with the addition of Parkview and Oxbow Public Schools.
That the Board name the new public school In Drumbo Blenheim DistrictPublic School.
That the Board name the new public school in Lucan Wllberforce Public School.
That the Board name the new public school in Southwest St.Thomas John Wise Public School.
That the Board name the St.Thomas French Immersion school Pierre Elliott Trudeau French
Immersion Public School.
That the Board name the new public school in Thomdale West Missouri Public School.
That the Bostwick East Holding Zone in the City of London be designated to Sir Isaac Brock Public
School effective Immediately.
That the policy on School Accommodation and Facility Organization be repealed and the procedure
cancelled.
That the Chair of the Board seek participation of a past Chair of the Board or the current Vice-Chair
of the Information Committee of the Whole to serve as an alternate to the Chairs'Committee in the
absence of a member.
That additional staff to support Applied Behaviour Analysis (ABA)through Ministry of Education
targeted funding be approved.
That the motion related to the appointment of a representative from the Fetal Alcohol Spectrum
Disorder to the Board's Special Education Advisory Committee,be deferred to the meeting of 2009
March 24.
And resolved that Mel Mulr be appointed the representative forAutism Ontario-London on the Board's
Special Education Advisory Committee.
And resolved that Ray Bedard be appointed the alternate forAutism Ontario - London on the Board's
Special Education Advisory Committee.
And Resolved that Arlene Morell be appointed the school Council representative on the Board's
Special Education Advisory Committee and Denise Vellinga the School Council alternate.
2009 March 10...22
SUMMARY OF APPROVED RECOMMENDATIONS OF 2009 MARCH 10 -cont'd
That the draft 2009-2010 Preliminary Budget Assumptions and Process be approved.
2009-2010 PRELIMINARY BUDGET ASSUMPTIONS AND PROCESS
The 2009-2010 budget reflects the Guiding Principles for the Development of the Thames Valley
District School Board Multi-Year Budget and begins with the preliminary budget assumptions,
involves presentations by administration,allows for public input,and provides for Trustee
discussion and debate leading to Board approval and submission according to the Ministry of
Education timetable.
The 2009-2010 budget must remain focused on the system goal:
"To increase student achievement inliteracywhile reducing identified learning gaps,leading
to graduation."
2009-2010 Preliminary Budget Assumptions
General
/Thames Valley DistrictSchool Board will continue to enhance opportunities forand improve
student learning consistent withthe mission of ACaring, Learning Community.
/The balanced budget for 2009-2010 will be compliant with the Ministry of Education
requirements.
/ With enrolment projections indicating declining enrolment, the impact on revenues and
expenditures must be considered when making budget decisions.
Revenues
/The budget will be developed using the enrolment projections for 2009-2010.
^Provincial funding will be based on the 2009-2010 Grants for Student Needs.
/ The POT funding will be used to fund categories of expenditures as outlined in Ministry
directives.
Expenditures
✓Salaries will be based on contractual agreements and PDT agreements.
✓Benefits will be based on projected costs and contractual agreements.
✓Utilities will be based on projected rates.
✓Transportation will be based on contractual agreements and service requirements.
/Expenditure categories requiring adjustments due to cost pressures outside of the Board's
authority will be reviewed by the Board.
/ Board identified "Budget Issue Sheets"will be considered duringthe budget process.
Process
The Budget Advisory Committee assists inthedevelopmentofthe 2009-2010 preliminary budget
by providing information,advice and liaison between Trustees and staff charged with the
developmentofthe annual budget. Recommendations will be prepared forconsideration bythe
Board.Public input will be sought and the Board will approve the 2009-2010 budget for
submission to the Ministry of Education bythe required deadline.
System Improvement Plan
The overriding guiding principle of the 2009-2010 budget is to meet the Strategic Goals of the
Board;
1.Toincrease the percentage of primary students readingatthe TVDSB set targets by3-5%or
higher, on the May2009 DRA assessment.Kindergarten Levels 3 or higher from 75% to
78%.
2009 March 10...23
SUMMARY OF APPROVED RECOMMENDATIONS OF 2009 MARCH 10 -confd
2. To increase the percentage of primary students attaining levels3and 4 from 58%to66%and
juniorstudents from 55% to 60%,or higher,on the writing componentofthe 2009 spring
EQAO assessment.
3. Toincrease the percentage of intermediate/grade 9students whoattain8creditsbythe end
of grade 9 from 80% to 83%, or higher for the 2008-09 cohort.
4. To increase the 4 and 5 year graduation rates from 63%to 65% (4year rate) and from 78%
to 80%, or higher (5 year rate) for the 2008-2009 cohorts.