3/24/2009 - Regular Board MeetingTHAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR BOARD MEETING,PUBLIC SESSION
2009 MARCH 24,7:00 P.M.
BOARD ROOM,EDUCATION CENTRE
AGENDA
V-verbal
M -material
1.CALL TO ORDER V
2.O CANADA V
3.SPECIAL MUSICAL PRESENTATION -McGlliivray Central P.S.Drum Club
(West McGillivray)V
4.APPROVAL OF AGENDA M
5.OFFICIAL RECORD
6.RECOGNITIONS V
Wesley Taylor,Loran Award
7.CONFLICTS OF INTEREST V
8.CHAIR'S ANNOUNCEMENTS V
9.DIRECTOR'S ANNOUNCEMENTS V
10.MINUTES OF THE 2009 MARCH 10 REGULAR BOARD MEETING
a.Confirmation of Minutes M
b.Business Arising from the Minutes
11.STUDENT TRUSTEES'UPDATE V
12.DEFERRED MOTIONS
a.2009 January 13 Re Ban on Bottled Water M
b.2009 March 10 Re SEAC Appointment M
13.REPORTS FROM THE ADMINISTRATION
a.Departmental Update -Leadership Framework M
b.Monthly Financial Reporting M
c.Transportation Consortium -Southwestern Ontario Student Transportation
Services (STS)M
14.REPORTS OF COMMITTEES
a.Special Education Advisory Committee,2009 March 03 M
b.Native Advisory Committee,2009 March 10 M
c.Chairs'Committee,2009 March 11 M
d Committee of the Whole,In Camera,2009 March 24 V
e.Policy Working Committee,2009 March 24 M
15.COMMUNICATIONS
a.Chair's Summary Update V
b.Ontario Public School Boards'Association -Update V
16.NOTICE OF MOTION
17.MOTION -NOTICE OF WHICH HAS BEEN GIVEN •none
18.ADDITIONAL ITEMS
19.QUESTIONS/COMMENTS BY MEMBERS
20.ADJOURNMENT
THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR MEETING,PUBLIC SESSION
2009 MARCH 24
The Board met In regular session on 2009 March 24 Inthe Board Room at the Education Centre,meeting in
public session at 7:00 p.m. to 9:25 p.m.The following were In attendance:
TRUSTEES
J.Bennett
8.Doub
F.ExIey
T.Grant
G.Hart
Regrets:L.Varghese
ADMINISTRATION AND OTHERS
B.Tucker
K.Dalton
L.Elliott
B.Greene
M.Sereda
K.Wilkinson
C.Bourbonnals-MacDonald
L.Grlfflth-Jones
M.Hendrick
P.Jaffe
S.Peters
S.Polhlll
T.Roberts (7:02)
8.Hughes
V.Nielsen
M.E.Smith
B.Sonler
J.Thorpe
P.Tufts
B.Wagner
J.Rowe
P.Sattler
J.Stewart (Chair)
R.Tisdale
K.Bushell
S.Christie
S.Dawson
R.Hoffman
K.Meeson
K.Young
W.Scott
1.CALL TO ORDER.
Board Chairperson Stewart called the meeting to order at 7:00 p.m.
2./3.0 CANADA AND MUSICAL PRESENTATION
The appreciation of the Board was extended to the McGlllivray Central Public School (West
McGllllvray)Drum Club and Conductor Laurie Khawaja for leading inthe singing of 0'Canada and
performing three musical selections.
4.APPROVAL OF AGENDA
The report ofthe Policy WorkingCommittee for2009 March24was added as Item14.e. The agenda
was approved on motion of T.Roberts,seconded by T.Grant.
5.OFFICIAL RECORD
8. Christie,Supervisor,Corporate Services,read the following official record Intothe minutes:
We regret to record the death of Ted King,a Psychometrist,inPsychological Services,on 2009
March 21;and Donna Cooke, an Educational Assistant at Parkside Collegiate Institute, St.
Thomas,on 2009 March 22.
6.RECOGNITIONS
a.WESLEY TAYLOR,LORAN AWARD
Supt.B.Wagner extended congratulations on behalf of the Board to Wesley Taylor, a Grade 12
student at Lord Dorchester S.S.and recipient of the 2009 Loran Award.The prestigious Loran
Awards,sponsored by W. Garfield Weston Foundation and the Canadian Merit Scholarship
Foundation,are granted each year to talented young Canadians on the basis of character,
service and leadership potential. Supt.Wagner noted that this year there were 3,200 secondary
school student applicants for this national scholarship worth $75 000.
2009 Wlarch 24...2
6.RECOGNITIONS -cont'd
a.WESLEY TAYLOR,LORAN AWARD -confd
He explained that, inaddition to his outstanding marks,Wesley is the founder and President of
the school's Global Issues Club,treasurer of the Students'Council,as well as actively Involved
in drama productions and school sports.Wes is also very involved with his community as a
swimming instructorat the Ingersoll Parks and Recreation Centre and as a volunteer forthe Boys'
and Girls*Club of London. He demonstrated tremendous character and leadership potential by
funding his own way to Ecuador as a volunteer for a school buildingproject during the summer
of 2008.The Board wished Wes much success in his future educational pursuits.
7.CONFLICTS OF INTEREST
No conflicts of interest were declared.
8.CHAIR'S ANNOUNCEMENTS -none
9.DIRECTOR'S ANNOUNCEMENTS
Director Tucker extended appreciation to Acting Superintendent of Education John Thorpe for his
ongoing commitment to TVDSB staff and students in returning from retirement to assist during a staff
leave of absence.During 2009 April,Mr.Thorpe will continue to assist with the Riverslde-Westdale
ARC (April 02)and the French Immersion Report to Board (April 14).
10.MINUTES OF THE 2009 MARCH 24 REGULAR BOARD MEETING
a.CONFIRMATION OF MINUTES
The minutes of the Regular Board Meeting,2009 March 24 were adopted on motion of F.Exiey,
seconded by P.Jaffe.
b.BUSINESS ARISING FROM MINUTES
Chair Stewart referred to further action related to item 15.d.Appointment to SEAC - Autism
Ontario.The following motion was moved by J.Bennett,seconded by R.Tisdale and carried:
That the motion of 2009 March 10 appointing the Autism Ontario-London representative to
the Special Education Advisory Committee be rescinded pending Investigation into eligibility.
11.STUDENT TRUSTEES'UPDATE
Student Trustee Rowe advised that he and Student Trustee Varghese have been visiting schools to
raise the level of awareness of the upcoming Student Trustee election.Student Trustee applications
have been distributed and the date scheduled for the election is 2009 April 24.Student Trustee Rowe
advised that he has been gathering input from secondary students related to the ban on bottled water
and will be presenting the findings under Item 12.a.
12.DEFERRED MOTIONS
a.2009 JANUARY 13 RE BAN ON BOTTLED WATER
The following deferred motion was moved by P.Sattler,and seconded by T.Grant:
That the Thames Valley District School Board phase out the provision and sale of single-use
bottled water inTVDSB schools and Board facilities at the expiration of the current vending
contract (2009 August 31),where the municipal water supply has been determined to be safe
by the local Medical Officer of Health,and/or through Board testing,and;
That staff develop an implementation plan,In consultation withTVRAA,school councils,and
other school and parent groups,to ensure student,staff and community access to safe
drinking water at schools and Board facilities once the phase out is complete.The plan will
consider the feasibility and costs of such options as:
-the design,installation and placement of water fountains;
bulk order of refillable water bottles for students,staff and parents (that could be sold as
school fundraisers);and,
/2009 March 24...3
\
12.DEFERRED MOTIONS -cont'd
a.2009 JANUARY 13 RE BAN ON BOTTLED WATER -cont'd
the provision of municipai water at schooi and community meetings hosted by TVDSB
and held at TVDSB sites.
Trustee Sattler restated the rationale for her motion.She noted the importance of the Board
showing leadership and modeling best stewardship practices regarding environmental issues.
Consultation with school councils and other school and parent groups was held at a public input
session on 2009 March 10.She noted that with this motion,the Board is simply removing itself
from the transactional process of distributing bottled water as well as encouraging alternatives
to bottled water at schools and Board facilities.She noted that it still allows students to bring
bottled water from home.Trustee Sattler urged trustees to support this effort to act locally and
think globally regarding an environment conservation issue that will encourage Municipalities to
provide clean tap water and reduce the distribution of plastic containers.
Several trustees presented their views related to the motion and commented on the public
presentations,the volume of emails received as well as the number of newspaper articles related
to this important topic.
Trustee Exiey advised that he conducted a personal survey as well and found that the responses
for not banning the sale of bottled water were slightly more than those in favour of the ban.
Among those in favour,concerns were expressed with the level of fluoride present in the water
found in school water fountains.
He noted that the World Health Organization suggests the levels of fluoride in drinking water
should be between 0.5 and 1 milligram per litre. As of2002,the acceptable range offluoride was
adjusted to 0.6 and 0.8 milligrams per litre.Trustee Exiey,as an example,used a Lake Erie
water reading of 0.57 milligrams taken on 2009 March 23.Research estimates that by the year
2025,two-thirds of the Worid could be having a serious water problem.It was also noted that
banning fluoride cannot be achieved through a school board decision but rather through a
plebiscite in the community presently using fluoridated water.
Presently,only43 percent of TVDSB schools are selling bottled water and all schools must flush
water fountains daily to remove any possible contamination by lead. It was noted that Canada
banned the use of lead pipe and lead-based solder in 1990 yet even the newest schools have
been mandated by the govemment to flush daily.
Several trustees stated that the time has come for the waste of this resource to be addressed in
another way.Filter systems that remove lead from the water are readily available.This would
result in significant financial savings and eliminate the unnecessary flushing of tons of water.
Initially,providing, installing and replacing filters would be costly;however,with the proper
financial support from the Federal and Provincial governments,school boards would be able to
install such filters. It was noted that there are always costs associated with positive action;
however,itis important to take conscientious action now in order to protect a healthy environment
for future generations.
Another major concern expressed was the lack of recycling of plastic waste.It was emphasized
that the companies manufacturing and distributing beverages in plastic containers should be
taking ownership of the disposal of plastic containers.It was also suggested that a deposit on
returns would encourage increased recycling. As well as addressing the daily flushing of water,
the Provincial and Federal governments need to take action regarding the proper disposal of
containers by providers.
2009 March 24...4
12.DEFERRED MOTIONS -cont'd
a.2009 JANUARY 13 RE BAN ON BOTTLED WATER -cont'd
The Directoradvised that he has spoken with health unitsabout water purification systems noting
there are 24 municipalities within the District,each using a range of water treatments (e.g.,
fluoride or other chemicals).He indicated that every community would have to be contacted in
order to determine the procedure being implemented.
Trustee Jaffe referred tothe Board's Environmental Education and Management Program Policy
noting that it is the policy of the Board to be an active leader and corporate model for
environmental responsibility.He advised that in considering the bottled water issue,the Board
is assuming a leadership role,corporately and in schools,by modeling sound environmental
education and management attitudes and practices.Trustee Jaffe advised that responses to the
motion clearly indicate that there is a full spectrum of support in favour and against the ban with
compelling arguments for each side.He stated that bottled water is an essential issue for
discussion and In seeking public input the Board has helped raise the awareness in schools and
communities of the issues surrounding water quality and the local and global effects of bottled
water on the environment and the economy.
Student Trustee Rowe stated that when surveyed,many students indicated that the bottled water
issue has neither a negative or positive impact on their daily education.The majorityof students
felt that there were other more pressing issues that focus more on the classroom that need
immediate attention.
Trustee Hart asked for a recorded vote. He thanked the groups and individuals who came
fonvard and provided input and indicated that individuals must make their own decisions based
on the information and itseffecton the environment. Itwas suggested that itmay be hypocritical
to address bottled water and not all other drinks in plastic bottles. He referred to the City of
Toronto recent ban on drink machines and the resulting problems in implementing this decision.
Several emails indicated that the provincial government needs to take the leadership role and
Implement a different policy. He used the introduction and evolving of the blue box as a
reference point and cited other municipalities that have placed the onus on the manufacturer to
dispose of the bottles.The importance of enacting positive changes that can be enforced was
emphasized.
Trustee Tisdale expressed concern that ifthe motion failed at this level, it may give a false
impression that the Board does not care about environmental issues.The following motion
amending the main motionbysubstitutionwas moved byR.Tisdale, and seconded byJ. Bennett:
That the TVDSB reaffirmsitscommitment to beingan active leader and corporate modelfor
environmental responsibility as outlined In the TVDSB's Environmental Education and
Management Program policy.
1.That the TVDSB seek to model and promote stewardship practices with regard to the
use of water by ensuring that the Education Centre and all satellite offices will promote
the consumption of water from local sources (municipal or wells) at all meetings,
workshops and special events, and eliminate the provision ofwater fromcommercially
bottled,single-use plastic containers insofar as such municipalorwell water sources are
available and determined to be safe.
2. That staff be instructedtoreviewthe current Environmentaleducation and management
program policyand procedure to ensure that it adequately reflects the important role of
water stewardship.
2009 March 24...5
12.DEFERRED MOTIONS -confd
a.2009 JANUARY 13 RE BAN ON BOTTLED WATER -cont'd
Substitution motion -cont'd
The substituted motion was approved on a Poii Vote as follows:
YEAS: J. Bennett, S. Doub, F.Exiey,T. Grant,M.Hendrick, P. Jaffe,8.Peters,8.Polhill,
T.Roberts,P.Sattier,J.Stewart,R.Tisdaie
NAYS:G.Hart
ABSTENTIONS:Nil
Student Trustee Rowe:Yea
Trustee Peters commented that the Board is modeling and promoting an environmental
conscience byensuring that the Education Centre and allsatellite officeswater consumption at
meetings,workshops and special events are supplied from local sources (municipal or wells).
Trustee Hart suggested that all public input be collected and sent with an accompanying letter
to the Premier of Ontario requesting that the provincial government address this important
environmental issue.Itwas agreed that subsequent motions may be presented at the 2009 April
14 Board meeting under "Business Arisingfrom the Minutes of 2009 March 24".
Director Tucker and the Administration were asked to consider the implications of implementing
the motion and report back to the Board. Director Tucker advised that the first part would be to
look at the Education Centre perspective as well as the blue box program,timelines with the
cafeteria provider, and Program Services'notification process informingstaff to begin this new
process to concur with the environmental policy. The Director, In consultation with Exec. Supt.
Dalton and Manager Young,will determine the best method of communicating the direction the
Board has taken.
The meeting recessed at 8:20 p.m.and reconvened at 8:29 p.m.
b.2009 MARCH 10 RE SEAC APPOINTMENT
The following motion was deferred from 2009 March 10:
That Paula Schuck be appointed the representative forthe Fetal Alcohol Spectrum Disorder
Caregivers on the Board's Special Education Advisory Committee.
The following motion was moved by R.Tisdaie,seconded by S.Peters and carried:
That the deferred motion of March 10,2009,related to the appointment ofa representative
of the Fetal Alcohol Spectrum Disorder Caregivers to the Special Education Advisory
Committee (SEAC) be further deferred pending discussion with SEAC.
Trustees Bennett,Polhill and Hart were absent for the vote.
13.REPORTS FROM THE ADMINISTRATION
a.DEPARTMENTAL UPDATE -LEADERSHIP FRAMEWORK
Exec. Supt.M.Sereda introduced the presentation on the implementation of two documents
entitled:Succession Planning for Ontario Schools and School Boards ( key factors In success
planning) and Putting Ontario's Leadership Framework into Action.
Heexplainedthatthe LeadershipFrameworkguideisdesignedfor principals,vice principals,and
supervisory officers and emphasizes that leadershipis critical tothe success ofany organization
and is recognized as a key professional responsibility.In the face ofdozens of administrative
tasks,day-to-day problems and issues,critical achievement targets and demanding deadlines,
leadership often remains an abstract concept.
2009 March 24...6
13.REPORTS FROM THE ADMINISTRATION -cont'd
a.DEPARTMENT UPDATE -LEADERSHIP FRAMEWORK -cont'd
Exec. Supt.Sereda emphasized that recent research indicates that there isa direct and powerful
Iinl<between good leadership and Improved student achievement.In fact,leadership in the
education setting is second onlyto teaching initsabilitytodrive student success and meet critical
achievement targets.The research demonstrates that principals and vice-principals are critical
to the development of excellent teaching,excellent schools and ultimately,enhanced student
achievement.Supervisory officers playan essential role byputtinginplace supportive system
practices and procedures for school and system leaders and provide critical system-wide
leadership.
Institute for Education Leadership
Ontario's Institute for Education Leadership is a unique partnership among the principals'
associations,supervisory officers'associations,the Council of Ontario Directors of Education,
and the ministry.The Institutebelieves a collaborativeteam approach is essential Insupporting
effective leadership and it operates within a tri-level structure withschool, board and provincial
leadership.The mandate ofthe institute Isto support effective leadership through opportunities
for professional leaning based on research,effective practice and sound policy.Ultimateiy,Its
aim is to improve student achievement.
As part of its work on research Into practice,the institute has adopted a set of leadership tools
that describe effective practices and competencies for principals and vice principals and for
supervisory officers and the effective system practices and procedures that support conditions
for successful leadership.
Inaddition,the institute, in collaboration with the ministry,has piloted and launched a Leadership
Self-Review Tool (LSRT) to assist school boards In examining how they support leadership
practices Intheir schools.The LSRT can be found at www.educatlon-leadership-ontario.ca
Institute for Education Leadership Partner Organizations -Membership
Association des directions et directions adjointes des ^coles franco-ontarlennes
Association des gestlonnaires de I'educatlon franco-ontarienne
Catholic Principals'Council of Ontario
Council of Ontario Directors of Education
Ministryof Education
Ontario Catholic Supervisory Officers*Association
Ontario Principals'Council
Ontario Public Supervisory Officials'Association
Exec. Supt.Sereda highlighted the following seven,key benefits for Leadership Practice under
the headings:
- A common leadership language;
- A new set of problem solving tools;
A platform for team-building and staff engagement;
- A shared context for leadership development;
- A roadmap for sustainable leadership;
A guide for enhanced professional learning;
A powerful self-reflection tool.
Exec. Supt.Sereda reviewed the Leadership Framework for Principals and Vice Principals:
Practices and Competencies (Part 1);Leadership Framework for Supervisory Officers:Practices
and Competencies {Part 1);and.Leadership Framework:System Practices and Procedures (Part
2).
2009 March 24...7
13.REPORTS FROM THE ADMINISTRATION -cont'd
a.DEPARTMENT UPDATE -LEADERSHIP FRAMEWORK -cont'd
Supt. Griffith-Jonesexplained howthe leadership frameworkisbeing implemented as partofthe
interview process for principals.She noted that all candidates understand that the interview
questions are framed around these five areas recognizing that some fit under more than one
category.Each interviewer receives a sheet of paper with these categories listed to be used as
a guideline while listening to the answers to the questions.
Exec. Supt.Sereda advised that during the fall of 2008, all administrators attended a day-long
in-service session ofthis document that outlinedthe full range of use. A series ofworkshops for
experienced administrators Is planned using this document as a gap analysis tool.
Supt. Griffith-Jones began the firstday of interviewsforthe roleofvice-principaland noted that
the leadership framework was referenced by a number of the candidates.This framework is a
common language for administrators to adopt and emulate,giving skills a global kind of
commonality.It is intended that the Leadership Framework will be embedded with staff
development and playa larger part inthe screening process.Exec. Supt.Sereda indicated that
candidates are asked to give live examples of howthisframework is being demonstrated within
schools.
b.MONTHLY FINANCIAL REPORTING
The month-end financialreport as at 2009 February28 was presented.The update Includedthe
year-to-date activity,the summary of revenue and expenditure as well as expenditure by area.
Manager Meeson indicated that casual accounts for teacher replacement will be over budget.
However,there are favourable results inthe utilities accounts because ofa decrease inthe price
of natural gas.She noted that snow plowing costs will exceed budget estimates because of
severe winter weather conditions.
Exec. Supt. B.Greene advised that on 2009 March 26, the Ontario government will table its
provincial budget.The Minister of Education will announce the 2009-10 Grants for Student
Needs (GSNs) on Friday,March26, at 9:00 a.m. duringa special web cast that will be joined by
Trustee Exiey.He advised that as soon as the information is released,the Ministry B2
memorandum will be faxed to all trustees.Adetailed analysis will be presented at the 2009 April
14 Board meeting.
c.TRANSPORTATION CONSORTIUM-SOUTH WESTERN ONTARIO STUDENT
TRANSPORTATION SERVICES (STS)
Exec.Supt.Greene provided opening remarks regarding the establishment of theTransportation
Consortium.He Introduced a report requesting approval of the resolutions required forthe legal
entity "Southwestern Ontario Student Transportation Services/Services de transport du Sud-
Ouest de I'Ontario Consortium"(STS).
Separate Entity
Atthe 2007 October 09 Board Meeting, the Board approved that the Consortium Management
Committee proceed with the establishment of the separate legal entity for the Southwestern
Ontario Student Transportation Services Consortium,with equal ownership byallfour boards as
outlined in the Ministry of Education documents.
The lawfirm of Keel Cottrelle was hired to make formal application to the Ministryof Government
Services for STS incorporation as a separate legal entity and approval was granted effective2008
September 29.
Management Agreement &Bv-Laws
The By-Laws of the Corporation governing the conduct of affairs of STS were formalized by the
Management Committee in direct consultation with the law firm.The Management Committee
proceeded to finalize the Corporate Consortium Membership Agreement and both documents
were approved at the STS Management Committee Meeting of 2009 January 14.
2009 March 24...8
13.REPORTS FROM THE ADMINISTRATION -cont'd
c.TRANSPORTATION CONSORTIUM -SOUTHWESTERN ONTARIO STUDENT
TRANSPORTATION SERVICES (STS)-cont'd
It was noted that the other three school boards have approved the resolutions.
RECOMMENDATIONS;
1.That the Board approve the Exercise to Vote Resolution.
2.That the Board approve the Directors &Officers Resolution.
3.That the Board approve the Indemnity for Representatives Resolution.
Recommendation 1, 2 and 3 were approved on motion of T.Roberts,seconded by F.Exiey.
16.REPORTS OF COMMITTEES
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE 2009 March 03
12:15-3:00 p.m.
Members Administration and Others
J.Bennett,Trustee S.Hughes,Superintendent of Education,
T.Grant,Trustee Special Education
R.Tisdale,Trustee J.Johnston,Learning Supervisor,Special
M.Barbeau,VOICE for Hearing-Impaired Children Education
S.Cassell,The Learning Disabilities Assoc.of L.Carswell,Elementary Principal
Ontario-London Region (ait)P. Cook,Elementary Principal
D. Ensing,Assoc.for BrightChildren J. Van Bommel,Secondary Principal
S. Fox,Children's Aid Society of London and V.Towell,Secondary Vice Principal
Middlesex (alt)
J.Gritzan,Thames Valley Children's Centre
B.Harvey,Epilepsy Support Centre
A.Loebus,London Down Syndrome Association
G.McGahey,Chippewa of the Thames First Nation
Board of Education
A. Morse,Easter Seal Society
D.Smith,Thames Valley Council of Home and
School Associations
S.Wilson,Community Living Education Committee
Regrets:D.Almost,Ontario Assoc.For Families of Children with Communication Disorders,B.
Montminy,Madam Vanier Children's Services
Absent:B. Hoffman, Autism Ontario London,,E. Karry,Children's Aid Society of London &
Middlesex,M.Masters,Integration Action for Inclusion London Chapter,D. Lee,The Learning
Disabilities Assoc.of Ontario - London Region
1.CALL TO ORDER
The meeting was called to order at 12:15 p.m. in the London Room at the Education Centre.
2.CONFIRMATION OF AGENDA -The agenda was confirmed as printed.
3.CONFLICTS OF INTEREST -There were no conflicts of interest declared.
4.REPORT OF THE MEETING FROM 2009 February 3
The report of the meeting of 2009 February 3 was approved as printed.
"2009 March 24...9
16.REPORTS OF COMWIITTEES -cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
5.STEPS FOR SUCCESS TRANSITION CLASSROOM;A REVIEW
Dr.Linda Baker and Dr.Karen Bax from the Centre for Children and Families in the Justice
System attended to provide their review.
6.SPECIAL EDUCATION PLAN SUBCOMMITTEE MEMBERSHIP REQUEST
J.Johnston asked for volunteers to assist with the Special Education Sub Committee.
Trustee Tracy Grant,Allison Morse, Violet Towell,Trustee Joyce Bennett,Stacey Cassell and
Trustee Ruth Tisdale volunteered to serve on the committee.
7.SEAC GOALS/ACTION PLAN NEXT STEPS
It was noted that the lEP information evening date has been sent for Wednesday,April8,at
Wilfrid Jury PS (London)starting at approximately 5:30 -6:00 p.m.The main focus will be the
Board's lEP information,resource guide,etc.Agencies that have lEP resources they would
like to share with parents,were asked to forward them to Alison Morse.Ms.
Morse stated that SEAC involvement for this evening was discussed withthe subcommittee
and it was decided that agencies that are involved in SEAC may set up a booth with
information for parents about their agency.She will communicate this information to schools.
Communication Guide -S.Wilson distributed Communication Guide information for feedback.
This guide may be targeted for use on School Council agendas.
A. Morse suggested that more depth be provided for the Communication Guide inthe form of
role-playing exercises.It was suggested that the Thames Valley Parent Involvement
Committee could receive this guide also.
Communication Forum - A.Morse stated that there are two possible dates of May 13 and May
26 for this plan.The focus will be on parental engagement and best practices.Agencies
that have information to share for the plan,were asked to forward itto Alison Morse.
8. ACCESSIBILITY FOR ONTARIANS WITH DISABILITIES (AODA)UPDATE
Superintendent S.Hughes stated that the first meeting of the AODA committee was held on
February 25. He distributed a handout to the Committee.There are other meetings
scheduled and Supt.Hughes will update the Committee as the process moves forward.
9.SPECIAL EDUCATION PLANNING 09/10
Special Education Planning for 2009-10 was discussed under "SEAC Goals / Action Plans
Next Steps".
10.SPECIAL EDUCATION BUDGET ISSUE SHEETS INFORMATION
Exec.Supt.B.Greene and K.Meeson,Manager of Financial Services,attended the meeting
to outline the budget process to date.Exec.Supt.Greene stated that there are 14 budget
issue sheets for this year to be reviewed.They are to be submitted to Director Tucker at the
end of March.
The Budget Advisory Committee will review the issue sheets on 2009 April 14 and 15.
Special Education Budget Issue sheets will be developed through the Special Education
department,Program Council and Administrative Council.Supt.Hughes will bring
information to SEAC next month about the ARC process /School Consolidation process and
the impact on Special Education.
2009 March 24...10 '^
16.REPORTS OF COMWIITTEES -cont'd ^
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COWIWIITTEE -cont'd
11.ABA FUNDING PLANS
Supt.Hughes advised that the TVDSB volunteered to be involved with a pilot through Ministry
targeted funding. This money is to be used for the transition of students with Autism
Spectrum Disorder (ASD)diagnoses and staff in schools in the transition of students entering
school,and to support students currently in school with ASD diagnoses.The project Is for the
transition from Intensive Behaviour Intervention (IBI)to Applied Behaviour Analysis (ABA)in
schools.TVDSB will receive funding that is required to be spent by the end of August.Supt.
Hughes will take a report to the Board for approval for hiring of staff to begin this pilot project.
12.OTHER
Mental Health Court -Supt.Hughes advised that on 2009 March 04, he and several other
staff from the Special Education/Program department are going to the Mental Health Court
and will be meeting with the judge after court.
Special Olvmoics -Supt.Hughes stated that there was a communication Issue around the
Special Olympics but that all developmentally disabled students in self-contained,PDD and
integrated classes will be able to participate In the Special Olympics if they choose.
Student Support Leadership Initiative -Supt.Hughes stated that the work is continuing
between the two boards and the agencies on this project.Updates will be provided after the
next meeting.
Intensive Support Classes -Supt.Hughes stated that the Special Education department is f
taking a look at the purpose of the ISC classes and the number of these classes in lightof the
report from Dr.Baker and the possible need for an additional transition class.SEAC
members who have any input on this item were asked to email him.
13.FORUM:ASSOCIATION UPDATES
S.Casseli,The Learning Disabilities Association of Ontario -London Region,reported that the
organization is holding an online SEAC training course for eight weeks beginning April 15th.
A.Loebus,London Down Syndrome Association,stated that there will be a Toonie for Down
Syndrome fundraising day and that April3 is International Down Syndrome Day.
14.FUTURE MEETING DATES
The following future meetings were scheduled:
Monday,2009 April6 -7:00 p.m. London Room;
Monday,2009 May 4, -7:00 p.m.London Room;
Tuesday,2009 June 2 -11:45 a.m.lunch,12:15 p.m.Meeting - London Room.
15.ADJOURNMENT
The meeting adjourned at 3:00 p.m.
RECOMMENDATIONS:none
J.BENNETT,
Chair
2009 March 24...11
16.REPORTS OF COWIMITTEES -cont'd
b.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING 2009 March 10
1:00 p.m.-2:54 p.m.
Members
M.Hendrick,Trustee,Chair
P.Sattler,Trustee
F.Exiey,Trustee
G.McGahey,Chippewas of the Thames
S.Albert-Ninham,Chippewas of the Thames
Administration and Others
L.Elliott,Executive Superintendent,Program Services M. Reid,Attendance Counsellor,
T.Sillaby-Ramsey,F.N.Counsellor,H.B.Beal S.S.Thames S.S.
P.Sydor,Saunders S.S.B.MIskiman,Thames S.S.
L. Merner,Assistant,Corporate Services,Ed Centre T. Smith,Westminister Central P.S.
L.Pressey,Learning Supervisor,Ed Centre D.MacPherson,H.B.Beal S.S.
J.Antone,Counsellor,Saunders S.S.S.McCombe,M.B.McEachren P. S.
Recrets
R.Jackson,Life Long Learning Admin.,Oneida Nation of the Thames
C.Rogers,F.N.Counsellor,McEachren/Duffield P.S.
J.Robinson,ESL/ELD, NLDiversity,Program Services
R.Doxtator,Oneida Nation of the Thames
J.McCredie,Principal, A.E.Duffield P.S.
Guests
C.Crooks,Ph.D.,C.Psych.
Associate Director,CAMH Centre for Prevention Science
National Research Coordinator,The Fourth R
K. Riley,AIAI-Education Director
R.McCormick
Absent
M. Elijah,Oneida Nation of the Thames
C.Thomas,Munsee-Delaware Nation
1.CALL TO ORDER
The meeting convened at 1:26 p.m. in the Administration Complex at the Chippewas of the
Thames First Nation.
2.APPROVAL OF AGENDA
The agenda was approved as printed.
3.CONFLICTS OF INTEREST
No conflicts of interest were declared.
4.CONFIRMATION OF VOTING MEMBERS
-Trustees (3) P.Sattler,F.ExIey.M.Hendrick
-Oneida of the Thames (0)
-Chippewas of the Thames (2) G.McGahey,S.Albert-Ninham
-Munsee-Delaware Nation (0)
5.WELCOME AND INTRODUCTIONS
ChairHendrickwelcomed everyone and thanked G. McGahey,Chippewas ofthe Thames,forhosting
the meeting.Chair Hendrick welcomed former Chief K.Riley, C.Crooks and R.McCormick to the
meeting.
2009 March 24...12
16.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING -cont'd
6.REPORT OF MEETING-2009 February 10
It was noted that the 2009 February 10 report was presented to the Board on 2009 February 24.
Section 15 c. of the minutes were amended to read "Chippewa raised an objection over not
receiving an Invitation to the mentoring initiative."
7.BUSINESS ARISING FROM MINUTES
7.1 CODE Final Project Report
Exec.Supt.L. Elliott distributed and reviewed the CODE Final Project Budget Report for
information.
8.MINISTRY PROJECT UPDATES
C.Crooks distributed and reviewed the Ministry Project Updates.The handout is entitled "Joint
TVDSB/Fourth R Projects".The TVDSB and the Fourth R have continued their partnership with
respect to school-based programming for Aboriginal youth.
Peer Mentoring
This Is the fourth year of the peer mentoring program at H.B.Beal S.S.,Saunders S.S.and
Thames S.S.This year,35 students participated In the fall.There will be another training session
on March 25 for new mentors who are going to be involved in semester two.The manual for
mentors and the implementation manual are in the final stages of revision.
Grade 7 and 8 Mentoring
The grade 8 mentoring pilot at A.E. Duffield P.S.and Westminster S.S.is coming to an end.
There have been challenges but they are working through It as a group.One example of a
challenge is bullying.A draft manual for this program is being completed.
In May,the mentors and C.Crooks will be presenting the two mentoring programs at a regional
conference for educators at Brook University.Exec.Supt.L. Elliott will electronically distribute
a flyerwith information regarding the conference once she receives It.
First Nations Cultural Leadership Course
The First Nations Cultural Leadership Course is In Its second year.The course combines
traditionalactivities,peer mentoring, and leadership skills. It has recently been revised following
last year's pilot and has been designed to be used to meet grade 9 study skills and grade 11 peer
leadership credits,or used to meet some of the requirements of Native Studies.
Grade 8 Transition Conference
The Spring conference will be held on May 5 or 6 at the Hellenic Centre.
Cultural Perspectives Project
Saunders S.S.Is leading another Initiative known as the Cultural Perspectives Project which
addresses the lack of representation of Aboriginal Culture in school media.The Fourth R team
prepared an audit for educators to look at gaps in media.P.Sydor has offered the assistance
of some of his staff and classes to help design media to fill the gaps.
Student Perspectives Video
Recently, a video ofAboriginalyouth sharing their experiences In school and beyond has been
completed.Participants included students in grade 8 and grade 11,as well as young adults who
are completing school.The completed DVD will be a resource for educators and others.
2009 March 24...13
16.REPORTS OF COWIWIITTEES -cont'd
b.REPORT OF THE NATIVE ADVISORY COWIWIITTEE MEETING -cont'd
8.MINISTRY PROJECT UPDATES -cont'd
Toolkit for Engaging and Empowering Youth
C. Crooks, D. Chido and D.Thomas have completed a 120-page toolkit of guidelines,
strategies and case studies for those working with Aboriginal youth. A large number of
TVDSB staff and students are contributors to the toolkit and a number of TVDSB initiatives
are highlighted In it. The final product is being distributed across the country and also
translated into French.The TVDSB will receive 50 copies and can obtain more at cost.
Professional Learning Opportunity
The TVDSB received funding from the Aboriginal Education Professional Leaming
Opportunityto present some of the Innovative programs to other boards inthe region. On
April 15,educators from 15 other boards will have the opportunityto attend a full-day,in-
service that will cover allofthe aforementioned projects. As part ofthe training,resources
will be providedto all attendees to develop leadership skillsfromone age group of students
to the next.Attached to the minutes is the AEO flyer.
Itwas understood that this year's project was developed on short notice because ofthe short
time frame fromthe Ministry.Itwas suggested that the area ofcurriculum development be
expanded.The funding for next year is still to be determined.Surplus is returned to the
Ministry.The key themes,Mentoring and Transition, were determined bythe Ministry.
9.NATIVE LANGUAGE TEACHERS-HIRING PROCESS
Exec. Supt.L.Elliott solicited the committee for general suggestions on alternative
approaches to the hiring process for Native Language Teachers noting that all Ontario
teachers must be certifiedthrough Ontario College of Teachers.Recently, the positionfor
an Onelda teacher was posted with no responses.
The current hiring process isto post Internally,and in some instances extemally.Ifthere are
no certified and qualified applicants to the external posting, the job is posted in a national
newspaper.If there are stillno certified and qualified applicants,then a uncertified teacher
may be considered.Before the person is hired, a Letter of Permission must be sent to the
Ministry for their approval.Exec.Supt.L. Elliott has contacted Onelda to see there were
interested candidates who are qualified and interested inthe position. It was noted that the
guidelines for hiringcertified staff is set bythe Ministry and the Ontario College of Teachers
not by TVDSB.
Committee members suggested offering,inlieuof Native Language,to offer Native Studies.
The difficulty in hiring Native Language teachers has been an ongoing issue.It was
suggested to contact Association of Municipalities of Ontario to seek their expertise.It was
mentioned that possible amendments to the Education >\cfwill occur this Spring.There may
be a short window of opportunity to bring this Issue fonvard.In the past,a letter was
fonvarded from TVDSB/NAC to the Ministry on this issue.Exec. Supt.L.Elliottwill workwith
Chair Hendrick to draft a new letter to bring forward.P.Sattler indicated her support of G.
McGahey's request to move fonward with the concern offunding for hiring certified teachers.
10.PRINCIPALS'UPDATES
H.B.Beal S.S.
H.B.Beal's peer leadership/stacked course is progressing well.Resources have been
acquired to utilizing the Urban Funding Grant dollars.$7 000 has been set aside for materials
and support resources for the program.
2009 March 24...14
16.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING -cont'd
10.PRINCIPALS'UPDATES -cont'd
Saunders S.S.
In committee meetings,there have had conversations about making plans to celebrate First
Nations culture at the school.There is $6 000 available in funding to support activities that
promote First Nations Cultural events and awareness activities with students playing an active
role in determining what the activities will be.Students may even earn honorariums for
participating inthe running of events dedicated to Cultural awareness.
The literacytest, EQAO,will be written on April 2. Duringthis week and the next week following
the March Break,students are preparing for the test in each of their classes.One period each
day is dedicated to reviewinga particular component ofthe test.There isan assembly to go over
the logistics for the test writing on March 31.
Progress reports were distributed on March 11.ALiteracyblitzis scheduled forMarch24.Guest
Speaker for First Nations students,Ken Oliver,Chippewa,will visiton March 25.Parent-Teacher
night Is scheduled for March 26.The Literacy Test is scheduled for April2..The planned date
for the Pow-Wow at Saunders S.S.Is May 20.
Fifteen Saunders S.S.students attended a York University Trip.
Saunders S.S.will meet at CAMH on March 11 to discuss some options regarding the Fourth R
project.Students have completed their survey and are puttingforward proposals for the media
to be displayed in the school.They will be attending the CAMHfor the Fourth R Peer Mentor
training on Thursday,March 25.
There are eight potential graduates this year with three being Chippewa students.
Saunders Aboriginal Work Internship Program isto provide an opportunity forAboriginal students
to gain meaningful work-related experience in the community they reside.
Thames S.S.
Reports cards were sent home on March 2 and the results are being tracked by the Pathway
learning teams.Parents'night was held on March 4. An honour roll reception was held to
celebrate the 52 students who currently have honour marks.
"Tigers on Track" is Infull operation.Itis a student success program that celebrates students
who are on track to earn 8 out of 8 credits.The students receive wrist bands,backpacks,and
other items to recognize their achievements.Those who need extra assistance are provided
support in learning resource,credit support room and pathway learning teams.There is also a
homework club available after school.
The next ARC review meeting Is scheduled for 6:45 p.m.on April 2 at Thames S.S.Individuals
or groups that wish to make a presentation to the Committee must complete the necessary form
available on the Board's website.
M.B.McEachren P.S.
On March 12,38 students will be visiting M.B.McEachren P.S.from Standing Stone School.
Nineteen of these students will be attending M.B.McEachren and 19 will be going to A.E. Duffield
P.S.
A number of students from Oneida attended the First Nations Track and Field Meet at the
University of Western Ontario last week.
All grade 7/8 students researched,prepared,practiced and delivered speeches recently. Afew
students were chosen from each grade 7/8 class to give their speeches in the gym for the
intermediate division. Two students from Oneida successfully delivered their speeches.
The speaker this year was Ted Nolan,former NHL player and coach.Mr.Nolan spoke to the
younger grades at both M.B.McEachren and A.E. Duffield. A Native dance was performed by
former M.B.McEachren students.
2009 March 24...15
16.REPORT OF COMMITTEES -cont'd
b.REPORT OF THE NATIVE ADVISORY COMMITTEE MEETING -cont'd
10.PRINCIPALS'UPDATES -cont'd
M.B.McEachren P.S.-cont'd
Awards of Excellence are awarded once per term for Citizenship,Most Improved,Service and
General Proficiency.Two Onelda students received awards In Term 1.
Mustang's Den Is an after school homework time for grade 7/8 students.Tutors are Educational
Assistants or former students of M.B.McEachren who earn their community service hours.There
are a number of tutors from Oneida who are in grades 9 through 11.The late bus going to
Oneida often has 14 students from M.B.McEachren.Exec.Supt.L.Elliott and Oneida were
thanked for their support and funding.
11.ADDITIONAL ITEMS
Agenda item for upcoming meeting - EQAO results for Chippewa,Munsee and Oneida students.
It was noted that J.Robinson is the contact person for the Aboriginal Resources Survey Sub
Committee.
12.FUTURE MEETING DATES
The following future meetings were scheduled:
Tuesday,2009 April14, 1:00 p.m.,H.B.Beal Secondary School
Tuesday,2009 May 12,1:00 p.m.,Westminister Central Public School
Tuesday,2009 June 9,3:00 p.m.,Education Centre
13.ADJOURNMENT
A motion to adjourn the meeting at 2:54 p.m.was carried.
RECOMMENDATIONS:none
c.REPORT OF THE CHAIRS'COMMITTEE
MEMBERS
J.Stewart (Chair) J.Bennett (alternate)
T.Grant
Regrets:P.Sattler,T.Roberts
M.HENDRICK,
Chairperson
2009 March 11
2:10 p.m.-3:20 p.m.
ADMINISTRATION AND OTHERS
B.Tucker S.Christie
1.APPROVAL OF AGENDA
The agenda was approved.
2.CONFLICTS OF INTEREST -none declared
3.REVIEW OF 2009 MARCH 24 BOARD AGENDA
The agendas for the in-camera and public Board meetings of 2009 March 24 were discussed
and updated.
4.CORRESPONDENCE-none
2009 March 24...16 ^
16.REPORT OF COMMITTEES -cont'd
c.REPORT OF THE CHAIRS'COMMITTEE -cont'd
5.OPSBA POLICY RESOLUTIONS,CONSTITUTIONAL AMENDMENTS,NOMINATIONS FOR
ELECTED POSITIONS
It was noted that the deadline for OPSBA member boards to submit policy resolutions for
consideration bythe general membership at the 2009 Annual General Meeting is April 3.
Constitutional amendments are due by2009 March 30. Nominations for President,Vice-
Presidents and Regional Vice-Presidents are due by2009 May 14. It was noted that a motion
is required to identifythe Board's voting delegates.
6.OTHER BUSINESS
a. SEAC Appointments
The process for approving appointments to SEAC was discussed.It was suggested that
future appointments be referred to Chairs'Committee for consideration and agreed that
an initial discussion be referred to SEAC regarding membership and mid-term
appointments.
It was agreed to have the school council appointment to SEAC, from the March 10 Board
meeting,stand as an interim appointment without an affiliation to a district organization
until such time as a permanent structure for school councils is established.
b.Board Presentation ^
It was agreed to Invitea student from Kensai Park French Immersion Public School to the
April 14 Board meeting to be recognized for his efforts in saving the gorillas inAfrica.
7.DATE AND TIME OF NEXT MEETING
The following meetings were scheduled for 9:00 a.m.:
-April 8,22;
- May 6, 20;
-June 3,17.
8.ADJOURNMENT
The meeting adjourned at 3:20 p.m. by motion.
RECOMMENDATIONS:none
J.STEWART,
Chairperson
d.REPORT OF THE COMMITTEE OF THE WHOLE - IN CAMERA 2009 March 24
MEMBERS PRESENT ADMINISTRATION AND OTHERS
T.Roberts (Chair)P.Jaffe B.Tucker S.Christie
J.Bennett (5:04)S.Peters L. Elliott
S.Doub S.Polhill
F.Exiey J.Rowe
T.Grant P.Sattler
G.Hart J.Stewart
R.Tisdaie (5:05)
Regrets:L.Varghese
Absent:M.Hendrick
2009 March 24...17
16.REPORT OF COMMITTEES -cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE - IN CAMERA -cont'd
The Committee met In camera from 5:03 p.m. to 6:01 p.m.
1.APPROVAL OF AGENDA
The agenda was approved by motion.
2.CONFLICTS OF INTEREST -No conflicts of interest were declared.
3.Confidential personal matters were discussed.
4.RISE AND REPORT
A motion to rise and report was moved and carried at 6:01 p.m.
RECOMMENDATION:
That Program Services be permitted to hire an Aboriginal Education Advisor (1.0) on contract
from 2010 September 1 to June 30 (and extend,if funding permits).
J.STEWART.
Chairperson
e.REPORT OF THE POLICY WORKING COMMITTEE 2009 March 24
3:10 p.m.-3:57 p.m.
MEMBERS ADMINISTRATION AND OTHERS
T.Grant (Chair) S. Doub B.Tucker S.Christie
J.Bennett R.Tisdale M.Sereda
P.Jaffe (3:22)
Trustee Visitor: T.Roberts,S.Peters (3:50)
1.APPROVAL OF AGENDA -The agenda was approved by motion.
2.CONFLICTS OF INTEREST-none declared
3.COMMITTEE REPORT OF 2009 FEBRUARY 24 AND TRACKING SHEET
-provided for information
4.INTRODUCTION OF DRAFT POLICY/PROCEDURE -none
5.CONSIDERATION OF POLICY/PROCEDURE FOLLOWING PUBLIC INPUT
a.School Rededications,Openings and Closures Procedure
DirectorTucker advised that no public input was received during the time the policy and
procedure on School Rededications, Openings and Closures were posted on the Board's
website.He clarifiedthe roleofthe principalinplanning the events and trustee participation.
The following motion was moved and carried:
That the revised policy and procedure onSchool Rededications, Openings and Closures
be forwarded to the 2009 March 24 Board meeting,the policy for approval and the
procedure for information.
2009 March 24...18
16.REPORT OF COMMITTEES -cont'd
e.REPORT OF THE POLICY WORKING COMMITTEE -cont'd
5.CONSIDERATION OF POLICY/PROCEDURE FOLLOWING PUBLIC INPUT -Selection
Procedures and Appointments of Learning Supervisors Independent Procedure -cont'd
b.Progressive Discipline of Employee Procedures
Exec.Supt.M.Sereda joined the meeting.He advised that two responses were received
with one being inappropriate and one from ETFO regarding the Progressive Discipline of
Employee procedures during the period it was posted on the Board's website.He noted that
the comments were not relevant to be included within the document.He confirmed that any
terminations will come to the Board for approval.The only change Is the employee or
representative will not have an opportunity to make representation to the Board but may do
so at the arbitration hearing.It was noted that trustees will be advised of the arbitration
decisions.These changes will provide equity across the system.It was noted that only
managers or superintendents are not covered by this arbitration process.
The following motion was moved and carried:
That the revised procedure on Progressive Discipline of Employee Procedures be
forwarded to the 2009 March 24 Board meeting for information.
c.Selection Procedures and Appointments of Learning Supervisors Independent Procedure
Exec.Supt.Sereda described "Program Services"references in the Selection Procedures
and Appointments of Learning Supervisors independent procedure noting that It has been
replaced by "department"to reflect that It Is a multi-department Issue.The length of
appointment has been modified to a term of three years with the option for renewal.He
responded to trustee questions.
The following motion was moved and carried:
That the revised independent procedure on Selection Procedures and Appointments of
^Learning Supervisors be forwarded tothe 2009 March24 Board meeting forinformation.
6.DRAFT POLICY/PROCEDURE REQUIRING FURTHER CONSIDERATION -none
7.SUGGESTED POLICY/PROCEDURE REVISIONS -none
8.OTHER BUSINESS
Director Tucker clarified revisions to the Pupil Accommodation and Facility Organization
Independent procedure noting they are consistent with the Ministry of Education directive.He
noted that at the time the Ministry submitted Its long-awaited guidelines for school closure
processes In early 2006 November the Senior Administration consulted with the Board's solicitor.
Given the magnitude of the changes required and the profile this matter had with the province
and public, his advice at that time was to create a new independent procedure,not to modify the
existing policy.This advice was followed.
Given Board Bylaws and Policy Working Guidelines, this was not to be a policy as it was
implementing a provincial policy and did not require a Board policy.Director Tucker clarified that
it is not advisable to have a policywhich says ItIs the TVDSB policy to Implement Ministry-
directed policywhen the Board has no choice but to do so and when its purpose Is to make
operational items which are required of the Board and are not optional.
The Senior Administration also consulted with the Ministryto ensure that their officials understood
that the Independent procedure was the equivalent ofa policyand notifiedthem after the Board
process had been completed by the required date.
2009 March 24...19
16.REPORT OF COMMITTEES -cont'd
e.REPORT OF THE POLICY WORKING COMMITTEE -cont'd
8.OTHER BUSINESS-cont'd
Trustee Tisdale requested that at a future meeting the differences between a policy,procedure
and independent procedure be discussed.She suggested that a notation be included that the
Pupil Accommodation and Facility Organization independent procedure was approved by the
Board. It was suggested that a policy be developed indicating that the Board supports the
Ministry directive.
9.DATE AND TIME OF NEXT MEETING
The next meeting was scheduled for Tuesday,April28,2009,in the Governor Simcoe Room.
10.ADJOURNMENT -The meeting adjourned at 3:57 p.m. by motion.
RECOMMENDATION:
That the revised policy on School Rededications,Openings and Closures be approved.
T.GRANT
Chairperson
The recommendation was adopted on motion of T. Grant,seconded by P.Jaffe.
17.COMMUNICATIONS
a.CHAIRS'SUMMARY REPORT-none
b.ONTARIO PUBLIC SCHOOL BOARDS'ASSOCIATION -UPDATE
Trustee Hart advised that he received an email from OPSBA indicating that its Western Region
meeting is to be held at the TVDSB Education Centre on 2009 April 18 from 9:30 a.m.to 1:30
p.m. He encouraged trustees to register for this session.
18.NOTICE OF MOTION
19.MOTION -NOTICE OF WHICH HAS BEEN GIVEN
20.ADDITIONAL ITEMS
21.QUESTIONS/COMMENTS BY MEMBERS
Trustee Bennett advised that the announcement about "Variety Is"now appears of the TVDSB website.
Tickets for the event are available and may be purchased at any secondary school or at the door the night
of the performance.Again this year, the concert is to be held at the John Labatt Centre on 2009 April 01
beginning at 7:30 p.m. Ms.Bennett reminded trustees to spread the word to friends, family and
neighbours to attend this excellent event that showcases the musical talent of Thames Valley students.
Itwas announced that a media advisory has been released and that TVDSB will be acknowledging "Earth
Hour" on Friday, March 27 by turning out the lights between 1:00 p.m.and 2:00 p.m.
Trustee Exley reminded everyone that copies of"ADayinthe Life ofthe Valley,"are still availablefor sale
with the proceeds going to the Thames Valley Education Foundation.
2009 March 24...20
21.QUESTIONS/COMMENTS BY MEMBERS -cont'd
Director Tucker welcomed Exec.Supt.Karen Dalton back to the Board table.Chairperson Stewart
recognized Supt.Wilkinson for the outstanding job she performed as Acting Executive Superintendent
of Operations Services during Ms.Dalton's absence.He also thanked John Thorpe for returning from
retirement to assist with an Acting Superintendent position and expressed appreciation for his dedication
and outstanding contributions to the system.
22.ADJOURNMENT
The meeting adjourned at 9:25 p.m. on motion of J. Bennett,seconded byS.Peters.
CONFIRMED
Chairperson
2009 March 24...21
SUMMARY OF APPROVED RECOMMENDATIONS OF 2009 MARCH 24
Thatthe TVDSB reaffirms its commitment to being an activeleaderand corporate model for
environmental responsibility as outlined in the TVDSB's Environmental Education and Management
Program policy.
1.Thatthe TVDSB seek to model and promotestewardshippractices with regardtothe use ofwater
by ensuring thatthe Education Centre and all satellite offices will promote the consumption of
water from local sources (municipal orwells)at allmeetings,worl<shops and special events, and
eliminatethe provision ofwater from commercially bottled,single-use plasticcontainers insofaras
such municipal or well water sources are available and determined to be safe.
2. Thatstaffbe instructed to review the current Environmental education and management program
policy and proceduretoensure that itadequately reflects the important role ofwater stewardship.
The substituted motion was approved on a PollVote as follows:
YEAS:J. Bennett, S. Doub, F.Exiey,T. Grant,M.Hendrick,P. Jaffe,8.Peters,8.Polhill,T.
Roberts,P.Sattler,J.Stewart,R.Tisdale
NAYS:G.Hart
ABSTENTIONS:Nil
Student Trustee Rowe:Yea
That the motionof 2009 March 10 appointing the AutismOntario-London representatives to SEAC be
rescinded pending Investigation into eligibility.
That the deferred motionof March 10,2009, related to the appointment ofa representative ofthe
Fetal Alcohol Spectrum DisorderCaregivers tothe Special Education Advisory Committee (SEAC)be
further deferred pending discussion with SEAC.
That the Board approve the Exercise to Vote Resolution.
That the Board approve the Directors &Officers Resolution.
That the Board approve the Indemnity for Representatives Resolution.
That Program Services be permitted to hire an Aboriginal Education Advisor (1.0)on contract from
2010 September 1to June 30 (and extend, iffunding permits).
That the revised policyon School Rededicatlons,Openings and Closures be approved.
2009 March 24...22
Thames Valley District School Board POUGY
Title SCHOOL REDEDICATIONS,Policy No.2007
OPENINGS AND CLOSURES
Department DIRECTOR'S SERVICES
Reference(s)Procedure -School Rededications,Openings and Effective Date 2000 Nov.21
Closures
Itis the policy of the Board to recognize and celebrate the official opening of a new school and
the rededication of a school receiving major renovations.Appropriate ceremonies will also be
planned celebrating the history of a school to be closed.
The Director of Education,in consultation with the Chairperson of the Board,is responsible for
developing a procedure for the formal recognition of school rededications,openings,and
closures.
Administered By PRINCIPAL Board Resolution No.95-C Rec.2
OPERATIONS SERVICES
Amendment Date{s)2006 I\/Iay 23 Amendment Resolution No.12.C
2009 Mar.24 14.e
A"A
r
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