4/27/2010 - Regular Board MeetingTHAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR BOARD MEETING,PUBLIC SESSION
2010 APRIL 27,7:00 P.M.
BOARD ROOM,EDUCATION CENTRE
AGENDA
V-verbal
M -material
1.CALL TO ORDER V
2.O CANADA V
3.SPECIAL MUSICAL PRESENTATION
Glen Calm Public School Junior Choir V
4.APPROVAL OF AGENDA M
5.OFFICIAL RECORD
6.RECOGNITIONS -none
7.CONFLICTS OF INTEREST V
8.CHAIR'S ANNOUNCEMENTS V
9.DIRECTOR'S ANNOUNCEMENTS V
10.ADMINISTRATIVE PRESENTATIONS
a.West Writers -The Power of Professional Networks -Aldborough P.S.,Brick Street
P.S.,Dunwich-Dutton P.S., Mosa Central P.S. and Standing Stone School M
b.Transportation Harmonization Communication Update V
c.Accommodation Review Committee Staffing/School Closure Process V
11.MINUTES OF THE 2010 APRIL 13 REGULAR BOARD MEETING M
MINUTES OF THE 2010 APRIL 20 SPECIAL BOARD MEETING M
a.Confirmation of Minutes
b.Business Arising from the Minutes
12. STUDENT TRUSTEES'UPDATE V
13.REPORTS FROM THE ADMINISTRATION
a.Monthly FinancialReport M
b.Rolling Schedules in Elementary Schools M
c.Accommodation of Ingersoll Elementary Students and Staff for the 2010-2011
School Year W
d.Extended French Immersion Class (Grade 7) at Pierre Elliott Trudeau French
Immersion Public School M
e. Leadership Opportunity Update V
f.Occasional Teacher Staffing Update V
14.REPORTS OF COMMITTEES
a.Thames Valley Parent Involvement Committee (TVPIC)Annual Report M
b.First Nations Advisory Committee,2010 April 20 M
c.Budget Advisory Committee,2010 April 21 M
d.Audit Committee,2010 April 21 M
e.Trustee PD Committee 2010 April 13 M
f.Chairs'Committee,2010 April 21 M
g.School IHealth Services Review Ad Hoc Committee,2010 April 21 M
h.Committee of the Whole In Camera,2010 April 27 V
15.COMMUNICATIONS
a.Chair's Summary Update V
b.Ontario Public School Boards'Association •Update V
c.Toronto District School Board re Special Education Strategy Group M
16.NOTICE OF MOTION
17.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -none
18.ADDITIONAL ITEMS
19.QUESTIONS/COMMENTS BY MEMBERS
20.ADJOURNMENT
THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR MEETING,PUBLIC SESSION
2010 APRIL 27
The Board met in regular session on 2010 April 27 in the Board Room at the Education Centre,meeting in
public session at 7:05 p.m.to 10:30 p.m.The following were in attendance:
TRUSTEES
J.Bennett
F.Exiey
T.Grant
G.Hart
W.Huff
P.Jaffe
Regrets:S.Doub,C.Neville,P. Sattler
ADMINISTRATION AND OTHERS
B.Tucker
L.Elliott
B.Greene
M.Sereda
C.Bourbonnais-MacDonald
L.Griffith-Jones
8.Hughes
J.Kamphuis
8.Peters
8.Polhill
T.Roberts
J.Stewart
R.Tisdaie
M.Moynihan
B.Sonier
P.Tufts
K.Wilkinson
K.Bushell
8.Christie
K.Meeson
R.Hoffman
K.Young
J.Marlborough
1.CALL TO ORDER.
Board Chair T.Roberts called the meeting to order at 7:05 p.m.
2./3. 0 CANADA AND MUSICALPRESENTATION
The appreciation of the Board was extended to the Glen Cairn Public School Junior Choir and
Conductor Deborah Dawe for leading In the singing of0'Canada and performing two musical
selections.Vice-Principal Ron Duffy was also inattendance.
4.APPROVAL OF AGENDA
The agenda was approved on motion of F.Exley,seconded by T.Grant.
5.OFFICIAL RECORD -none
6.RECOGNITIONS -none
7.CONFLICTS OF INTEREST ^,
Trustee R.Tisdaie declared a conflict ofinterest to Item 5.d ofthe In-camera Committee oftheWhole
reportrelatedto employment.
8. CHAIR'S ANNOUNCEMENTS
Chair Roberts presented the trustees with the book and CD Heart of a Teacher.He asked that they
present the book to a teacher or principal of their choice during Education Week in recognition of the
tfi^eS^'ppreciation for their ongoing commitment to student success.
Thetrusteeswere reminded ofthe following upcoming events:
-2010 May 03to 07 Education Week;
-2010 May 03 Official Opening of Education Week at Arthur Voaden Secondary School,10:00 a.m.,
-2010 May 04 Information Committee of the Whole meeting,7:00 p.m.;
-2010 May 06 Award of Distinction Presentations;
-2010 May 10 Home and School Annual Meeting.
2010 April 27...2
9.DIRECTOR'S ANNOUNCEMENTS .
Director Tucker,along with Manager K.Young,described the draft annual Community Report
celebrating the Boards'accomplishments including student achievements,community use of schools,
full day learning and new school busing information.Five thousand copies of the final report will be
distributed during Education Week-2010 May 03-07.
Supt.0.Bourbonnais-Macdonald advised trustees that the Full-Day Early Learnmg Statute Law
Amendment Act,2010was passed on 2010 April 27.The legislation clarifies the roles of teachers and
early childhood educators in full-day eariy learning classrooms.
Ontario is also supporting the child care sector and will help improve the delivery of other children's
services in a number of ways, including:
•providing stabilization funding help stabilize child care centres as four-and five-year-olds move
into the full-day learning program;
•providing $12 million over five years to help non-profit child care centres make retrofits and
renovations to serve younger children;
•transferring child care policy and program responsibilities to the Ministry of Education from the
Ministry of Children and Youth Services to facilitate smoother transitions for children from the
child care system tothe education system.
10.ADMINISTRATIVE PRESENTATIONS
a.West Writers -The Power of Professional Networks -Aldborough P.S.,Brick Street P.S.,
Dunwich-Dutton P.S.,Wlosa Central P.S.and StandingStone School
Supt.S.Hughes provided an overview of West Writers -The Power of Professional Networks
and introduced Aldborough Public School Principal C.Blagden and Literacy and Numeracy
Secretariat Student Achievement Officers E.Poirier and B.Brown.
Supt K.Wilkinson noted that the presentation is part of Program Services'Learning Agenda to
improve student achievement in schools.Representatives have been invited share their
expertise and knowledge in Toronto on 2010 May 17 by presenting to the staff of the Literacy and
Numeracy Secretariat.
Principal Blagden introduced Dunwich-Dutton Public School Teacher J.Ford,Aldborough Public
School Teachers S.Flemming.W.Neil!and Reading Support Teacher B.Talbot,Mosa Central
Teacher C.Little and Principal P.Cordick.Literacy Coaches B.Zimmerman and A.Gilbert.Brick
Street Public School Principal L.Thompson,Standing Stone Principal G.Levalley,and Program
Services member R.Ewaski.
Principal Blagden summarized the various programs and activities in response to the Board's
Literacy goal.She noted that a group of schools formed a collaborative working group to
positively impact student learning and achievement.Working in a network of schools
(Aldborough P.S.,BrickStreetP.S.,Dunwich-Dutton P.S..Mosa Central P.S.and Standing Stone
School)and in their own buildings,staff have found many advantages to learning together.
Examples of improved student learning was shared as administrators and teacliers from the
West Writers group outlined the poweri'ul impact of working together within a broader
professional learning community.
Supt Wilkinson noted that there are six student achievement officers available to assist Thames
Valley Schools and Literacy Coaches on staff are involved in Literacy and Numeracy
achievement.All schoolsare involved in Teaching Critical Pathways.
"A
2010 April 27...3
10.ADMINISTRATIVE PRESENTATIONS -cont'd
a.West Writers -The Power of Professional Networks -Aldborough P.S.,Brick Street P.S.,
Dunwich-Dutton P.S.,Wlosa Central P.S. and Standing Stone School - cont'd
Chair Roberts,Director Tucker andthetrusteesexpressed their appreciation totheWestWriters
Network for the excellent program thatIs resulting in increased student achievement.Director
Tuckernoted moving astudent up from Level 1to Levei 2iscause for celebration andthisgroup
demonstrates an excellent example of professional teaching practice.
The Literacy and Numeracy Secretariat Student Achievement Officers thanked the Board noting
the positive experience it has been in working with the Board's staff who exemplify collaboration
and professionalism.
b.Transportation Harmonization Communication Update
Director Tucker introduced G.Jazey who has been working with the Southwestern Ontario
Transportation Consortium (STS)to ensure a smooth transition to the new harmonization of
student walking distances.
Mr.Jazey thanked the trustees for approving the changes to the Board's policy on student
walking distance to match those ofcoterminous board noting parents'appreciation for the move.
The current walking distance of 4.8 km or greater will be reduced to 3.2 km for secondary
students and from 2.0 kmto 1.6 kmforelementary students, effective 2010 September.
Mr.Jazey outlined the activities to date advising that information posters were sentto schools In
December.Letters were sentto ail parents of Grade 8 students toensurethat all potential Grade
9 students are awareofthe reduced walking distance.This was followed up with letters to all
other students who were now eligible to receive transportation to school.The Board will be
transporting approximately 2,500 more students as of 2010 September.
School newsletters will include information onnew busing eligibility.Mr.Jazey notedthathe has
reGei^t23'X:ails,the majority from parents,and has been able to respond to each call within
approximately one and one-half hours,a time frame that has been appreciated by parents.
As of 2010 September,the Board will be transporting students to nine additional schools that
have not previously had busing.The STS will be contacting principals and coordinating the
busing details.In the rural areas of the counties,the walking distance has been consistent with
area boards for the last few years.
Mr.Jazey noted that students will not be required to take a City of London bus if they are within
the eligible transportation distance.Aschool bus will be provided regardless of any cross-over
with City buses.The majority of new eligible students are in the secondary panel.
It was explained that it is possible for a student to register in both the Public and Catholic system;
however,there will be duplication when transportation is arranged.The Board does not have
access to other boards'registrations.
The bus routes will be announced in the latter part ofAugust once they have been confirmed.
ComraytJication with parents will be conducted prior to,andatthat time.
It was explained that the original letters sent to parents noted that their children "could"be eligible
for transportation in the event there were any significant changes after the first correspondence.
However,it was noted that these students will now be eligible for transportation.It was clarified
that the distance is based on walking distance, not driving distance.
2010 April 27...4
10.ADMINISTRATIVE PRESENTATIONS -cont'd
b.Transportation Harmonization Communication Update - confd
Trustee Bennett and Director Tucker commented that since the new program has been
announced and with the excellent work and communication efforts of Mr.Jazey,they have not
received any calls from parents related to transportation.
DirectorTucker noted that the STS staff has met withprincipals and reviewed bus runs. Exec.
Supt.B.Greene explained thata new packageis being developed for principals,parentsand
students and that the Harmonized Walking Distance Implementation Planning Committee will
meet inearly May.They will present the packagetotrustees at a future Board meeting.
Manager Young explained thattheissueofstudentswho previously decidedtoregisteratanother
board because ofthe lackoftransportationhas been discussed.In an efforttoencourage these
students to return to Thames Valley,the new harmonized walking distance message will be
advertised innewsletters and a mediacampaign plannedforthissummer.Mr.Jazey notedthat
it may be difficult toentice younger siblings ofstudentswho have attended board to register with
Thames Valley;however,itis feit that within the next few years,this issue will be resolved.
Exec.Supt. Greene advised that preliminary budget estimates indicate that the current
transportation budget wnii fund the harmonized walking distanceexpenditures.It is expected that
a report will be presented to the Board in 2010 June.
c.Accommodation Review Committee Staffing/School Closure Process
Supt L.Griffith-Jones outlined the Accommodation Review Committee (ARC)Stafftng/School
Closure Process noting it Is a joint process between Human Resource Services and the
Elementary Teachers Federation ofOntario (ETFO).Supt.Griffith-Jones introduced ETFO Chief
Negotiator/Grievance OfficerE. Thomson.
Trustees were advised that the ARC consists of the following members;
•President of the Union or designate;
• Two ETFO Released Officers with responsibilitiesforStaffingand Labour Management;
•Superintendent withElementary Staffing responsibilities;
Two System level designates.
The purpose of the ARC is to:
reviewexisting and possible reorganizations;
•create plans forthe reorganization ofstaffand the staffing process;
• consider collective agreement language and past practice from previous relocations or
closures recognizing each reorganization as an individual case scenario.
Guiding Principles
Ensure the affected schools are accommodated priorto the regular staffing process
Maintain a regional aspect
Seniority
Anomalies that may be unique to specific schools
Mirror regular staffing as much as possible trying to make the process seamless
2010 April 27...5
10.ADMINISTRATIVE PRESENTATIONS -cont'd
c.Accommodation Review Committee Staffing/School Closure Process - cont'd
The process begins a full school year prior tothe implementation of the ARC decision.The
timelines are:
September to December
•Reorganization Staffing Committee meets on a regular basis to determine the staffing
process forthe schools impacted byan ARCdecision
January
• A draft ofthe jointly agreed upon staffing plan is presented to Principals and Workplace
Stewards of the schools involved
•The committee takes their feedback and revisits the draft plan making changes Ifnecessary
February
• The revised plan is presented tothe teaching staffoftheschools involved
April"
Based uponthe plan,the staffing process is completed
Every teacher impacted by an ARC is now placed in a school for 2010 September and are now
in a position to participateinthe transfer process.
Exec.Supt.IVI.Sereda explained that staffing for support staff is driven by seniority and the job
posting process.
ETFO Chief Negotiator/Grievance Officer Thomson commented that the process has worked
very well for teachers,students,ETFO and Human Resource Services.
11.MINUTES OF THE 2010 APRIL 13 BOARD MEETING
MINUTES OF THE 2010 APRIL 20 BOARD MEETING
a.CONFIRMATION OF MINUTES
The minutes ofthe Regular Board Meeting,2010 April 13 and Special Board Meeting.2010 April
20were adoptedon motion ofF.Exiey,seconded byT.Grant.
b.BUSINESS ARISING FROM MINUTES -none
12.STUDENT TRUSTEES'UPDATE -none
13.REPORTS FROM THE ADMINISTRATION
a.MONTHLY FINANCIAL REPORT
Finance Manager K.Meeson presented the month-end financial report asat2010 March 31.The
update included an explanation of the 2010 March 31 auditor's review.Manager Meeson
explained that 80 percent of the Board's budget is salaries and benefits and casual salaries
continue tobea concem.Finance is projecting a small surplus at 2010 August 31.
Manager Meeson explained that the first $800.00 of Special Education Furniture and Equipment
Is funded through the Board with the balance of expenses funded by the Government through a
Claims process.Revenues are revised as restricted grant monies are received.
2010 April 27...6
13.REPORTS FROM THE ADMINISTRATION -cont'd
b. Rolling Schedules in Elementary Schools
Supt.Griffith-Jones provided background Information andnextsteps for implementation ofa 10-
day roiling schedule In ailelementary schools for 2010 September.
She advised that in 2010 January, a reportwentto the Board informing the trustees that as a
result ofthe elementary Provincial Discussion Agreement,the allocation of preparation time in
blocks of time only worked ona five-day rolling schedule.Therefore,effective 2010 September,
thesystem would Implement a five-day rolling schedule.Itwas recognized that JK/SK students
whowere attending all day/every otherday would needa calendar specifically outlining thedays
they would attend.When developing the specific calendar,itwas discovered thattherewere
many anomalies which would notallow a consistent schedule.As a result,itwas suggested that
a 10-day rolling schedule be examined.Itwas determined thatthis particular schedule would be
the best solution.
At Administrative Council on 2010 March 08, it was decided that those schools with JK/SK
students on an all day/every day schedule would adoptthe 10-day rolling schedule.Further
discussion centred around whether the entire system (JK-8)couldadopt the same schedule.
Thecommitteethathad been working ontheTime Allocation Guidelines,made upofelementary
principals,was brought together to discuss the feasability of Implementing a 10-day rolling
schedule for all JK-8 students.The Committee met on 2010 March 30 and overwhelmingly
endorsedthe proposal.Asa result,it developed sample timetables for balanced and regular
days with additional suggestions.Thefollowing advantages for the 10-day rolling schedule were
outlined;
•works better for students;
• allowsforthe sharing of part-time staff between schools;
•assists with allocation of preparation time;
larger blocks of time available.
Thereisa communication plan in place toensure that all the stakeholders will be notified.
TVACE 2010 April 09
Administrative Council 2010 April 12
ETFO 2010 April 12-26
Trustees / Board Report 2010 April 27
Schools /Community 2010 April 28
Supt.Griffith-Jones explained that large,small,rural and City of London schools were
represented at the meeting and all felt a 10-day cycle will be beneficial for students.Snow days
will not effect the rolling schedule.
Letters were senttodaycare providers regarding the new schedule;however,Supt.Griffith-Jones
hasnotreceived any contact from day care providers with concems.The 10-day rolling schedule
allows JK/SK students to come ona consistent basis which is notpossible with a five-day rolling
schedule.
c.Accommodation of Ingersoll Elementary StudentsandStaffforthe 2010-2011 SchoolYear
Supt.B.Sonier presented an overview of the accommodation plans for Princess Anne Public
Schoolstudents and staff during construction at the school forthe 2010-2011 schoolyear to
avoid Grade 6 students at Westfleld and Princess Elizabeth Public Schools moving to new
schools for two consecutive years.
2010 April 27...7
13.REPORTS FROMTHE ADMINISTRATION - cont'd
c.Accommodation ofIngersoll Elementary Students and Staff for the2010-2011 School Year
-cont'd
On 2010 March 09,the Board voted to dose Victory Memorial Public School as of 2011 June 30.
Two major construction projects will take place at Princess Anne and Harris Height Public
Schools during the 2010-2011 school year including additions,renovations and enhancements
of program space.Anew JK-8 elementary school in north Ingersoll will be constructed with a
planned 2011 September opening.To accommodate the consolidation of the Victory Memorial
Public School and Princess Anne Public School communities,a major construction project will
take place at Princess Anne Public School during the 2010-2011 school year.
The construction of a major addition,renovation and enhancement of program space at Princess
Anne during the 2010-2011 school year will affect all areas of the building.To enhance program
and safety,it Is recommended that all Princess Anne students move into the Victory Memonal
facility for the 2010-2011 school year.Over the next months,the administrators,staff,parerits
and students will work collaboratively to address issues and handle the challenges Involved with
two school communities sharing the Victory Memorial Public School facility.Students,staff and
parent groups of both schools will have an opportunity to work together before moving into the
newly-renovated Princess Anne facility in September 2011.
It is recommended that the Grade 6 Westfield PS graduates attend Harris Heights PS in
September 2010.This will prevent these students from moving into Victory Memorial PS for the
2010-11 school year and then moving to Harris Heights the following year.This will result in
these students attending Harris Heights for both Grade7and8.
It is recommended that the Grade 6 graduates from Princess Elizabeth PS remain at Princess
Elizabeth for the 2010-2011 school year.This will prevent these Grade 6 students from moving
to Victory Memorial for Grade 8 and then to the new north Ingersoll school in 2011 for Grade 8.
March 24 ARC Staffing Committee
March 25 Memo to Ingersoll principals regarding delay in staffing process
March 31 ARC Staffing Committee (ETFO office)
April 06 PrincipalAA/ori<place Stewards meeting/Trustees (Education Centre)
April 07 Allocations to Ingersoll schools (surplus,round 1,assignment notification,etc.)
April 14 Staff of all ARC Schools meet
April 15 Letter home to parents requesting feedback
Supt.Sonier noted that 16 students from Westfield PS will be moved to Harris Heights PS.
Regarding the student transition from Princess Anne PS to Victory Memorial PS,it was discussed
to mix the students in preparation for them to be a cohort group going into the new school
however this decision has not been finalized.Westfield and Victory Memorial Public Schools will
have a co-principalship for the 2010-2011 school year.This ARC will be a two-year process
rather than the usual one-year process.
2010 April 27-8
13.REPORTS FROM THE ADMINISTRATION -cont'd
0.Accommodationof Ingersoll ElementaryStudents andStafffertile 2010-2011 SchoolYear
-cont'd
RECOMMENDATIONS:
1.That the students and staffof Princess Anne PublicSchool be relocated to Victory Memorial
Public School for the 2010-2011 school year.
2.That the current Grade 6 Westfield Public School students attend Harris Heights Public
School for the 2010-2011 school year.
3. That the cun-ent Grade 6 Princess Elizabeth Public School students remain at Princess
Elizabeth Public School for the 2010-2011 school year.
The recommendations were approvedon motion byJ.Stewart,seconded byG. Hart
d.Extended Frencii Immersion Class (Grade 7)at Pierre ElliottTrudeau Frencii Immersion
Public School
Supt.S.Hughes described the creation ofan extended French Immersion class (Grade 7)at
Pierre Elliott Trudeau French Immersion Public School.
The Board's French as a Second Language:Immersion and Extended Elementary independent
procedure states,under Section 7.1,that "The entry point for Extended French shall be
September of Grade Seven."Section 7.5 states that "The Board will continue to designate
schools to host the Extended Program."
ParentsofGrade6students within Elgin County were surveyed in 2009Januaryto determine the
level of interest in offering an Extended French Immersion Program at Pierre Elliott Trudeau
French Immersion Public School effective 2009 September 01. Not enough interest was
generated to offer the program during the 2009-2010 school year.Subsequently,parents in Elgin
County were offered the program for implementation in 2010 September.As of 2010 April 19 the
confirmed registration Is 21 students.Administrative Council met on 2010 April 12and agreed
to proceed with the establishmentofthisclass.
Supt.Hughes explained that if a student enters Extended French at the Grade 7 level,that
student will have enough French language experience to study French Immersion atthe Grade
9 level.He noted the breakdown of students that have registered in the Extended French
program at Pierre Elliott Trudeau as follows:eight students from John Wise,two students from
eachof Balaclava,Elgin Court,Mitchell Hepburn and Southwold and one student from eachof
Dunwich-Dutton,Edward Street,Port Burwell,New SarumandScottStreet Public Schools.
Supt Moynlhan described the waiting list at Jeanne Sauv6 Public School.Grade 1 classes are
filled with eight students on the waiting list;Grade 7 is full with seven on the waiting list The
numbers will be reviewed again attheendof 2010 May at which time other possibilities will be
explored and communication will take place with parents.
2010 April 27...9
13. REPORTS FROMTHE ADMINISTRATION - cont'd
e.Leadership Opportunity Update
Exec.Supt.M.Sereda described a new leadership opportunity regarding the Ivlanager,btatr
Development position.The position is currently held as a Learning Supervisor role;however with
the retirement of the Incumbent,consideration was given to moving it to a 12-month position
from the current 10 months as the role has significantly increased to providing staff development
opportunities for both teaching and support staff.
The process to the fill position was outlined.It is anticipated that it will be filled by the end of 2010
June,depending onthe availability ofthe successful candidate.
f. Occasional Teacher StaffingUpdate ^^
Exec.Supt.Sereda noted that there have been recent articles in the Globe and Mail descnbing
the number of retirees and recent graduates on the boards'occasional teacher lists and those
who are getting long-term occasional teaching jobs.Thames Valley's figures have been included
in the articles.It was explained that in 2008-2009,there were 1,200 new occasional teachers on
the TVDSB list and 340 retirees on elementary list.Of those 1,200,130 new occasional teachers
and 56 retirees received long-tenn positions.In the secondary panel,there were 730 new
occasional teachers and 150 retirees on the list.Of those,114 new occasional teachers and 39
retirees received long-term positions.
Exec.Supt.Sereda advised that the Globe and Ma//figure of $800,000 difference in pay between
both groups of $800,000 is accurate.These teachers are paid based on their grid placement and
what they would make if placed in a full-time position.It was noted that,based on previous
grievances,the Board cannot place long-term positions based on rates of pay.The only
considerationis to be the best candidate forthe job.
in the hiring process,the Principal will select candidates from the occasional list to interview for
any long-term occasional positions.Selection is based on the candidates suitability for the job
based on the pertinent collective agreement.The rate of pay is not a factor in the selection
process There have been eight retirees this year who have requested to be placed on the
occasional teacher list.It was noted that retirees may only work 95 consecutive days before their
pension is affected.Any job over 10 days is considered long-term.It was noted that short-term
occasional teachers are paid atthe same daily rate regardless of pay grid or new/retired status.
French music,technical skills,library and Native First Language are skills that are considered
when placing new teachers on the list.It is anticipated that there will be a significantly higher
number of graduates versus positions available for the next few years and universities are having
difficulties attracting candidates to pursue specialized courses.
Director Tucker advised that the number of retirees is decreasing and the trend will show fewer
retirees working 95daysas occasional teachers.
14.REPORTS OF COMWllTTEES
a.THAMES VALLEY PARENT INVOLVEMENT COMMITTEE (TVPIC)UPDATE
A.Morell,Chair,President of the Thames Valley Parent Involvement Committee (TVPlu),
outlinedthe annual report to the Board.
In 2009 a number of key strategies were designed and implemented by TVPIC:.A relationship with London District Catholic School Council and Parent Involvement
Committee;.
•Developed partnerships with community agencies and organizations;
•Prepared parent leadership training materials;
2010 April 27...10
14.REPORTS OF COWIWIITTEES -cont'd
a.THAiUIES VALLEY PARENT INVOLVEMENT COMWIITTEE (TVPIC)UPDATE -confd
Provided support to school councils,Homeand SchoolAssociationsand parent groups;
Established a viable regional level Parent Involvement Committee to enhance parent
involvement in support of increased student success;
Examined parent engagement through a regional survey;
Increased communication and outreach byhosting regional training sessions;
Providedsupport and assistance with the operations of local school councils.
Ms.Morel!acknowledged the supportshe received from the Boards'various departmentsand
staff who have assisted the Committee.
When asked tospeak abouthercommentstothe media regarding extending Sex Education to
the primary grades,she advised that in thelast 12 years,studentshavebeen exposed to violence
inthe media and unhealthy sexual images.TVPIC feels that itis better that students receive
information ina healthymanner from educated persons rather than on the playground.Parent
groupswere disappointed that the Ontario Government didnotconsultthemwhen developing
a proposed new sex education curriculum.
b.REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE MEETING 2010 April20
3:00 p.m. -5:00 p.m.
Members
W. Huff,Trustee (Chair)
P.Sattler,Trustee
F.Exley,Trustee
M. Elijah,Oneida Nation of the Thames
C.Cornelius,Oneida Nation of the Thames
R.Jackson,Oneida Nation of the Thames
J. Henry,Chippewa of the Thames
Administration and Others
J. McCredie, Principal, A.E.Duffield P.S.
J.Joseph,Career Guidance Counsellor,
Chippewa of the Thames
D.MacPherson,H.B.Beal S.S.
S.McCombe,M.S.McEachren P.S.
C.Rogers,F.N.Counsellor,
McEachren/Duffield P.S.-4:18
L.Nicholas,Education Coordinator,
Munsee-Delaware Nation -4:45
L.Elliott,Executive Superintendent,
Program Services
L.Pressey,Learning Supervisor, Ed
Centre
M. Reid,Social Worker and Attendance
Services
C.Brunette,Aboriginal Education Advisor,
Program Services
L.Mills,Principal,Thames S.S.
V. Hopkins, First Nations Counsellor,
Thames S.S.
2010 April 27...11
14.REPORTS OF COMMITTEES -cont'd
b. REPORT OF THEFIRST NATIONS ADVISORY COMMITTEE MEETING - cont'd
Regrets
T.Roberts,Ex-Officio
T(eiTy)Smith, Chippewa of
the Thames
M.Peters,Munsee-Delaware
Nation
Guests
Roger Dusky, UWO
Dr. Jim Koropatnick, UWO
Vivien Peters,UWO
Eli Baxter,Indigenous
Education Coalition
Bruce Stonefish,Lambeth-Kent
Greg Wilson,Indigenous
Education Coalition
CarlaTrembley,G.A.Wheable
Shannon-Lee Kelly,Delaware
Central P.S.
Absent
T.Slllaby-Ramsey,F.N.
Counsellor,H.B.Beal
S.S.
T{ed). Smith,
Westminister Central
P.S.
M.Deeb,Vice-Principal,
Saunders S.S.
J.Antone,First Nations
Counsellor,Saunders
S.S.
J.Pasierbek,Vice-
Principal,Thames S.S.
1.CALL TO ORDER
The meeting convened at 3:00 p.m.at M.B.McEachren Public School opening mih a Smoke
Dance by First Nations Oneida students.Chair Huff expressed his appreciation to Principal
McCombeforhostingthe meetingon veryshort notice.
2.RECRUITMENT AND HIRING IN TVDSB
Exec.Supt.M.Sereda highlighted the Board's policy on Teacher Hiring.The Board uses a
process called 'Apply to Teach'which is a provincial network where prospective teachers
submit their applications.It was noted that qualifications,experience,indications of skill and
ability are the criteria used to screen applicants.Interview teams will consist of the school
principal and at least one other educator,generally a principal or vice-principal.The principal
will select candidates to interview based on the above criteria and forward his/her
recommendation(s)to Human Resource Services to confirm the prospective teacher's
qualifications and membership standing in the Ontario College ofTeachers.
It was noted that for a non-specialized teacher position opening,a number of applicants are
selected from the occasional teacher list as well as applicants selected from outside ofthe
Board.Typically,five to six applicants will be interviewed.
Exec.Supt.Sereda highlighted the First Nations Language Instnjction Procedure noting that
"First Nations language education shall be provided by a qualified First Nations language
teacher having a Native Language Teaching Certificate oran Ontario Teacher s Certificate
with an additional qualification in teaching a Native language as a second language."
Program Services coordinates the hiring of First Nations language teachers.Both certificates
require a university degree.
Exec.Supt.Elliott noted the current independent procedure related to First Nations Language
Instruction will beupdated to reflect changes in Ministry of Education documentation on First
Nations,Metis and Inuit (FNMI)framework and tuition agreements.Itwas also clarified that
a minimum of eight students per school are required for First Nations language instruction.
2010 April 27...12
14.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE MEETING -cont'd
The following recommendation was withdrawn from the Board meeting of 2010 l\/larch 9 for
further discussion:
Thatthe Native Advisory voting members from Chippewa,MunseeandOneida First
Nations be Included inthe staff hiring process when It comes to NativeLanguage
and Guidance Counselors that are assigned toworkwiththe FirstNations students
within the Thames Valley DistrictSchool Board.
Itwas notedthata guidancecounselor would rarely be hired fora specific groupofstudents
as the position services all students.It was clarified thata guidance counselor isseparate
froma FirstNations counselor role.The Guidance Counselor positionat the secondary level
is a teacher with specific guidance qualifications.Currently there are four First Nations
counselors,twoof which are funded bythe Boardand twofundedbythe Tuition Agreement.
It was explained that although there is no formal policy in placeto include a First Nations
representative during the interview processfora First Nations counselor,ithas been an
informal practice to do so.
3.APPROVAL OF AGENDA - The agenda was approved as printed.
4.CONFLICTS OF INTEREST - No conflicts of interest were declared.
5.REPORT OF MEETING -2010 February 16
The 2010 February 16 report was presented tothe Board at its 2010 March 09 meeting.
6.BUSINESS ARISING FROM MINUTES
a.Revised Cultural Fund for Approval
Principal R.Jackson reviewed the Expenditure of Cultural Funds for Committee
approval.Itwas notedthatthe fiscal yearends 2011 March 31.
Guidelines For Expenditures
ProgramStaff with responsibilities for Native Language will:
meet with FN representatives to reviewculturalfund allocations
• allocate 100%ofthe secondary student funding based on the March 31 enrolment
The cultural fund money must be used to support First Nations students. Support may
include:
participation in incluslonary,cultural activities related tothe curriculum
school-based activities are recommended
Ideally shouldsupport regional and local First Nations communities
materials could also support cultural traditions
professional development activities with First Nation cultural component for all staffwithin
schools
All expenditures mustbe submitted by the first week in March tobe attributed tothe2009-
2010 budget.
2010 April 27...13
14.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE FIRST NATIONS ADVISORY COWIMITTEE MEETING -cont'd
6.BUSINESS ARISING FROM MINUTES -cont'd
a.Revised Cultural Fund for Approval -cont'd
First Nations Advisory Committee P. D.
FN Advisory P.O.may be used for guest speal<ers.
If Cultural Funds are not spent by the end of January,the Advisory Committee will
discuss the reallocation of the remaining dollars to the students.Schools will be asked
to submit a proposal request for additional funds at the February meeting.Once the
proposals are received, a sub-committee of the advisory committee will decide how to
allocate any remaining funds.Schools will be notified as to the status of their request
immediately following the subcommittee meeting.
Process for Accessing All Cultural Funds
Principals complete request complete with all supporting documentation.
All requests to access cultural funds from schools must be sent to Lynda Pressey,
Program Services for verification of expenditures.
• Once expenditures have been approved the request will then be sent to Finance for
processing.
It was noted that the per pupil amount will be adjusted according to enrolment.The following
motion was moved and carried:
That the revised Expenditure of Cultural Funds be approved.
7.ASKEW AWARDS CRITERIA
C.Brunette outlined the ASKEWAward Bursary of $132.00 for First Nations students at the
secondary level.The award is Board-wide and available to any First Nations secondary
students to apply. Criteria is based on extra-curricular,academic achievement and
attendance.The application deadline is May 28,2010.Last year's winner and this year's
winner will be announced at the 2010 May 18 FNACmeeting witha proposed celebration at
year end.
8.FIRST NATIONS SUMMER PARTNERS IN EXPERIENTIAL LEARNING PROGRAM AT
UWO
C.Brunette introduced Vivien Peters of Indigenous Student Services,Universityof Western
Ontario to highlightthe First Nation summer camps program. Ms.Peters presented a video
and provided promotional brochures and a postertothemembers. The registration deadline
was extended to 2010 April 28.
Roger Dusky,Director Partners in Experiential Learning,and Dr.Jim Koropatncik of UWO
spoke onthePartners in Experiential Learning (PEL).Information was provided as a handout
to committee members.
9.FIRST NATION FAMILY-BASED LANGUAGE PILOT PROGRAM
C. Brunette introduced a preliminary pilot project on a First Nation Family-Based Family
Language Course developed in partnership with the Board's Continuing Education,the
Indigenous Education Coalition,the Lambton-Kent District School Boardand participating
First Nations communities.
2010 April 27...14
14.REPORTS OF COWIWIITTEES -cont'd
b.REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE MEETING -cont'd
9.FIRST NATION FAMILY-BASED LANGUAGE PILOT PROGRAM -cont'd
This famiiy-based fomriat is intended to bring families (grandparents,parents,guardiansand
elementary/secondary students)into the same classroom for language instruction.The
course would be offered to First Nation communities through the Continuing Education
Programs ofeach school board.Should therebe sufficient demandand interest,an Ontario
SecondarySchool Diploma creditmaybe attached tothe program forstudents.In orderto
pilot the First Nation language program forthe coming 2010-2011 year,each schoolboard
isseeking input from First Nation community partners living in thearea.At TVDSB,the First
Nation Family Language program will be piloting an Anishnabe (Djibwe)First Nation
language course. The course offering,schedule and location will be determined based on
community interest,demandsand feedback.The program will be funded through Continuing
Education.
Chair Huff thanked the guests for their presentations.
10.PROGRAM SERVICES UPDATE
Student Programming
FNMI Student Advisory Council-ongoing
•The Council has met three times since January.
•In the process ofdeveloping a mission and mandate.
• Thegroupis looking forward to presenting atthe FNAC meeting inOneidainJune 2010.
Grade 8 AboriginalTransition Conference - May 20,2010
The Transition Conference is geared toward Grade 8 FNMI students to support them in
the successful transition from Grade 8 to Grade 9.
The Fourth R delivered 10 follow-up sessions to over 250 students in participating
schools after the conference on 2009 December 1.
Aboriginal Mentoring Programs - ongoing
•Peer Mentoring at the following secondary schools;Beal,Saunders and Thames.
Peer Mentor Training
Elementary Mentoring atthe following elementaryschools;Duffield andAberdeen Public
Schools.
Askew Native Bursary -deadline 2010 May 28
Student Presentations
Oneida students performingat the Dance Festival in 2010 April
Antler River students will be performing at the Heritage Fair on 2010 May 12
Upcoming Professional Development Opportunities
Special Education and First Nation Students PAday - 2010 April 23
Jackie Moore-Daigle,Cree educator and scholar will be presenting to over 30 TVDSB
staff.
FNMI Local Board Symposium -2010 April29
TVDSB school teams will be attending the symposium.Each school team will be
responsible for developing a 1-year action planto address FNMI student achievement.
Every feeder school servicing First Nation students is involved.
Keynote speaker -Dr.Pamela Toulouse,Anishnaabe educator and scholar.
Engaging Aboriginal Parents Workshop byThe Fourth R
2010 April 27...15
14.REPORTS OF COfWIWITTEES -cont'd
b. REPORTOF THE FIRST NATIONS ADVISORY COMMITTEE MEETING - cont'd
10.PROGRAM SERVICES UPDATE -cont'd
Teaching FNIWI Students ShortCourse at UWO -2010 May
Over 30 teachers applied to the course.
Ongoing Committee and/orGroupWork
FNMI Student Achievement Committee -ongoing meetings
•The newly-created committee continues to meet regularly to develop a mandate,
membership and a three-year action plan.The system-wide action plan includes
strategies toaddress FNMI student achievement acrossthe board.
• The'OurShared Vision'work including vision,mission,mandate and principles for FNMI
education at the boardthatwas developed by the working committee earlierthisyear
will actas the philosophical framework for the action plan.The Our Shared Vision logo
was created bysecondary students at Saunders.
• The FNMI Student Achievement Committee will be hosting a half-day meeting on 2010
June 23, from 12:00 noon to 3:30 p.m.
The action plan and annual progress report with baseline date (performance measures)
from 2008-09 will be presented at this meeting.
Visiting Elders'Program-tobe launched in 2010 September
•The working group continues to meet regularly to advise the board in the development
of guidelines for schools,which will be launched to schools in 2010 September.
•Many Elders/cultural teachers are already going into schools and participating in various
board/school activities.
FNMI Curriculum Resource Writing Task Force - ongoing
•The Task Force Is developing resources to support elementary teachers including FNMI
perspectives in math,science,language,art and physical education Grade 3-8.
• TheTask Force will meet three moretimes beforeJune to completephase one ofthe
project.
11.PRINCIPALS'UPDATES
A.E.Duffield P.S.
School Goal: Improving Writing
One of the Oneida students had her Lawson Project in English submitted as the school
selection.Her work has beenchosen toreceivethe Lawson Literary Award for theSaunders
Family of Schools.Ms.Jewell will have her work published with twelve other students in this
year's Lawson booklet.
Literacy
The Oneida Boys and Girls Book Clubs meet with R.Doxtator monthly to chose books and
talk about books they are reading.
Music
The students are preparing for the Kiwanis Music Festival.Oneida students are members of
both the senior and junior strings ensembles as well as solo and duet performers.
Transition to Grade 9
Four AED students are participating in the Bridge Program to support students who may have
difficulty with the transition to Grade 9.There are three half-day visits to Saunders SS.
2010 April 27...16
14.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE MEETING -cont'd
11.PRINCIPALS'UPDATES -cont'd
A.E.Duffieid P.S.-cont'd
Go Girls
Two sessions ofGoGirlswere completed thisyear. Thisisa programfor Grade 7 girlsabout
self esteem and body image. Itis offered through the Big Sisters.
Ontario College of Teachers Presentation
On 2010 May 6, a representative from the Ontario College of Teachers will run a short
session to encourage students to choose teaching as a career.
Track and Field
The IndigenousServicesTrackand Field meet isbeingheldonFebruary 18 atthe University
of Western Ontario.Some of the Onelda students will be attending.
Late Bus
A late bus is available for students Involved in after school activities.
Breakfast
On Wednesday mornings, the students have a breakfast at school.
Visit
The Grade 6 students,staff and some parents visitedAE Duffieid to see and hear about the
school and programs. They listened to songs from student musicians preparing for the
Klwanis Music Festival and heard from current Grade 7 and 8 students about life at "Duffieid".
Open House
Both M.B.McEachren and A. E.Duffieid Public Schools are having their final Open Houses
on2010 May 1,from 11:00 a.m. -3:00p.m.Everyone iswelcomel The choir will be singing
at 11:30 a.m.in the gymnasium.
A highlight of the Lawson award winners is an Onelda student.
H.B.Beal S.S.
Peer Relationships Sessions:Throughthe Urban funding Projectwewere able tofunda six
week,12 session group series focused on positivepeer relationships.The groups were well
attended with approx.18 FirstNationsstudents.Interesting tonotethattherewere moreboys
than girlsinthe sessions.Thanks to CAMH and the 4th R project for the support of the
program.
Mentor Training:Approximately halfa dozen students attended the full day training session
on 2010 March 24 held at UWO.
Transitions:Grade 8 First Nations students from Duffieid and McEachren had a dedicated
day to visit Beal and get a feel for a day inthe lifeofa student at Beal.
Med.School Presentation:Today UWOMed students through a program called Med Quest
are speaking to FirstNation students about post secondary programs inmedical science and
health care.This Is part of the ongoing effort to provide information about post secondary
programs to the students.
2010 April 27...17
14.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE MEETING -cont'd
11.PRINCIPALS'UPDATES -cont'd
H.B.Beal S.S.
Resources:Beal recently purchased additional resource material to strengthen the First
Nations content.Several sets of classroom resources (Biographies,novels)and additional
video resources were purchased for the library collection.These purchases are supported
through Urban Funding.
David Bouchard:Several staff attended the session held atOneida and purchased resources
while there.
First Nations Social Night:2010 April 21,Sixty First Nations students and their guests have
signed up to attend a night of activity,music food and fun.There will be swimming,weight
room activities and activities in the gym in addition for time to chill and have some food.
Transportation is provided.
Nelson Kechego is Beal's Ernie McTavish award winner.
Rebecca Doxtator was recognized at the 2010 April 13 Board meeting for her academic
success and for representing this region at a week long science conference held over the
March Break.
First Nations'Week:Duringthe last week in May Beal will celebrate Its second annual First
Nations'Week.There will be drummers and potentiallya PowWow.The kickoffforthe week
will include an exclusive public launch ofthe CBC program (Passionate Eye)-"Reel Injuns."
This isa historical documentary that looks at the stereotyping of First nations'people inNorth
Americabythe entertainment industry.We have received permission fromthe National Film
Board and the Director, Neil Diamond will attend the viewing and hold a question and answer
session for students 2010 May 25.
Several upcoming symposiums at the end of April and May will have Beal staff In attendance
and several staff have registered forthe FirstNations short course sessions.A series offour
sessions focused on meeting the needs of First Nations students and teaching with a First
Nations perspective.
M.B.McEachren P.S.
Intermediate staff are examining data generated from recent Teaching Learning Critical
Pathway, focusing on problem solving inmathematics. They are now working on the next
focus for another pathway.Students will be writing the TVDSB reading test In May.The
results will help determine how much students have improved their reading skills this year.
The after school homework club,the Mustang's Den, is continuing with 15 to 20 students
attending twice a week.McEachren is looking fonward to getting some netbook computers
for the students to use to help improve their literacy skills.
Floorhockey has been a verypopular intramuralsport at McEachrenfor Grade 7/8 students.
The students are really enjoying the competition.Play-offs begin soon.
Most of the Grade 8 students will be attending Camp Celticfor the year end trip.The tripis
fourdays, three nights and allows students to participateina number ofathleticactivities as
well as nature walks,arts activities and crafts.McEachren is confident that this year's trip
will provide many memories for the students.
2010 April 27...18
14.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE MEETING -cont'd
11.PRINCIPALS'UPDATES -cont'd
M.B.McEachren P.S.-cont'd
Principal McCombe recently worl<ed with other First Nations'education officials,TVDSB staff
and DelawarePS stafftohelp ease the transition forstudents who will be attendingDelaware
PS next year.
Saunders S.S.
Facility
The FirstNation'sCulturalCentre isbeing utilized everydayfor classroom and non classroom
activities.Opening ceremonies are taking placeeach morning.Talking Circles have also
takenplacefor studentsand staff.Smart Board Technology has been installed andis being
used with classroom instruction. We also are now about to have Art painted on the walls.
Student Success
Every Friday at lunch,a homework help session is held for students in the Cultural Centre.
We are working primarily with Grade9 and 10 students butitisopentoanyonewhoneeds
assistance.Some of the senior First Nations students are the tutors.Oneida and Chlppewa
partners have also held bullying prevention sessions with students that have been very
helpful and supportive.The 4th R Leadership course is running this semester. Credit
accumulation will be higher with a focus on creditrecoveryand remediation in the class. A
website is beingcreated bythe classroom teacher that will be linked from hisstaffsite that
helps direct senior FN studentstopost secondary opportunities atthe college and university
levels.Several students are enrolled in the First Nations Cooperative Education Program.
We have receiveda lotof positive feedback from theemployers. Laterthismonth,Saunders
VP will make another visitto the three Reserves to meet with parents to discuss achievement
and academic planning for their children.
Program
On 2010 April 12,Saunders held a DaysofCourage program forFirstNations students.Sixty
participated in the full day program which was aimed at teaching and reinforcing the Gifts
from the Grandfathers.In February we held a cultural awareness session for non-First
Nations students. The message wasaboutacceptance, understanding,andself-awareness.
Drum,song and dance were used along with a talk from the presenters. The programwas
very well received from staffand students.LastyearSaunders applied andwas granted a
Parents Reaching Out Grant.Thegrantistobe usedto facilitate parents coming totourthe
school,talk with teachers,and discuss matters ofimportanceconcerningtheir children.We
are looking at May or June.
Important Dates 2010
April 16 Term 1 ends
April 26 Mid-Term Report Cards Distributed
Thames S.S.
Students had a visit with Sgt RayStark regardingthe two summer programs offeredforFirst
Nationsstudents.Many are Interested. Theyrequire 15 creditsand must be 17 toenter the
program. Sgt. Stark will be coming tothe school again to reviewthe applications.
The First Nation students participated inthe UWO Indigenous Basketballtournament and
Thames'students came inthirdplace. Itwas remarkable because there were onlytwo extras
for switching.Itwas difficult togetthe students to switch offas theywere in playing well and
enjoying the game.Thames'team were praised bythe referees fortheirfairplayand strong
spirits. They each won a t-shirtand a basketball.
2010 April 27-19
14.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE MEETING -cont'd
11.PRINCIPALS'UPDATES -cont'd
Thames S.S.-cont'd
We began the peer mentor program and have six peer mentors and eight mentees. We
meet once a week.This week we will playing Lacrosse.
The students have requested that Darren Thomas doa culturalpresentation. We are waiting
for his response for a date.
Work Experience begins next week.
We have two students participatinginthe TVDSB FNMl Student Advisory.They have met
twice so far and have enjoyed it.
Westminster Central P.S.
Student Learning
Second Term Report Card Summary
Overall, about 2/3 of students at Westminster Central met or exceeded the provincial
standard in literacy and numeracy.
The number in square brackets reflects 1st term achievement.
• 66% of students achieved Level3 or 4 in Englishand Mathematics [60%]
66% of students achieved Level3 or 4 inreading [60%]
56% of students achieved Level3 or 4 in writing [53%]
68% of students achieved Level 3 or 4 in mathematics [68%]
Within the five strands of mathematics
62%of students achieved Level 3 or 4 in number sense &numeration [63%]
70%of students achieved Level 3 or 4 in measurement [n/a]
71% of students achieved Level 3 or 4 in geometry &spatial sense [n/a]
82% of students achieved Level3 or 4 inpatterning &algebra [73%]
The data management &probability strand is taught in 1st and 3rd terms [68%]
Academic Ambassadors
This program celebrates high-level academicsuccess.Specifically,studentswhocomplete
Level 4 work that is so exceptional that the teacher wants him/her to share it with the
Principal are recognized.Work samples and certificates are displayed onthe Wall of Honour
throughoutthe month.During second term,teachers recognized96AcademicAmbassadors
in reading,writing,mathematics, science, music and visual arts for exceptional Level 4
achievement!
Academic Honour Roll
Recognizes students who achieve a level 4 average across the curriculum fora complete
term. Atthe November, Marchand June spirit assemblies,students receive a certificateof
achievement and are named in the school newsletter.For second term,23 students earned
a place on the Academic Honour Roll (an increase oftwostudents from firstterm).
Teaching/Learning Critical Pathways (TLCP)
TLCP#1 was literacy based, focusing specifically ontopicdevelopmentin writing.Teachers
emphasized explicit teaching of:
a range of graphicorganizers to generate and sequence ideas during the pre-writing
stage
Write Traits (critical elements of effective writing)
2010 April 27...20
14.REPORTS OF COMiyilTTEES -cont'd
b.REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE MEETING -cont'd
11.PRINCIPALS'UPDATES -cont'd
Westminster Central P.S.-cont'd
During this six-week TLCP,31 students (34%)from Grades 1-8 improved from Levels 1or2to
Levels 3 or 4.
Teachers haveexaminedupdated information in thedata wall inordertotargeta learning need
that serves as thefocus forTLCP#2 (March 29through May 11).TLCP#2isalso literacy based,
focusing on reading for meaning.Currently students are about half-way through TLCP#2.
TRIBES Learning Communities
TRIBES has been selected as the organizational framework to support student and staff
achievement of two essential purposes:
1.Focus on learning
2.Safe and peaceful environment
In additionto classroom-based TRIBESactivities(e.g.communitycircle),a school-wideTRIBES
eventis held regularly.Spirit assemblies during second term included presentationsand group
activities thatemphasized the fourTRIBES agreements andtheir integration into theschool-wide
Winter Olympics celebration.
Co-curricular/Extra-curricular Opportunities for Student Leadership
Peacekeepers (senior student leaders)onthe primary playground has been successful againthis
year in helping young children solvedisagreementssafelyand peacefully.
Intramural Activities/House League Sports
Juniorcosom hockey isthe house league currently being played.About 40students havesigned
up.Theleague isconvened bya seniorstudent,andgames are officiated bystudents In Grades
7 and 8.
Tumbling clubfor all children in Early Years through Grade3 finished on 2010 March 10.About
25 students have been selected for the "Tumbleweeds"demonstration team which will perform
during Education Week.Five student leaders from Grades 4,5,6 (former Tumbleweeds)are
serving as assistant coaches to preparethe team forits performance on 2010 May 4.
Interschool Sports
WCSsent two teams tothisyear's Dance Festivalatthe Education Centre on 2010 April 15.Both
teams performed beautifully and represented the school well.
Track and Field is the next Interschool sport.Practices will begin in early May.
EducationWeek ("Preparing Our Students for Future Success")
1st Block = 9:05 -10:45am ; 2nd Block =11:25-1:05pm ;3rd Block =1:55 -3:35pm
This year's agenda includes:
Monday, May 03 Day 4
1st Block Toonies for Autism dance classes in gym
2nd Block International Music Monday Concert
Tuesday May04 Day 5 Talent Show
2nd Block Westminster Idol +Dance Teams +Tumbleweeds
2010 April 27...21
14.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE MEETING -cont'd
11.PRINCIPALS'UPDATES -cont'd
Westminster Central P.S.-cont'd
Wednesday May05 Day6 Music,Movement &Motivation by Saidat
All Day Saidat's program includes two anti-vioience assemblies (Super Me for
JK-3)and (Mal^e Some NoiseforGrade 4-8) +3 group Hip-Hop dance
classes (JK-S;4-6; 7-8).
Thursday,May06 Day 1 Mad Science
2nd Block Science Fair In the gym
3rd Block Tobacco Free presentation to gr 4-8 students
Friday,May07 Day2 Jump Rope for Heart
AH Day Lots of physical activity to supportthe Heart&Stroke Foundation
Pleaseaccept Westminster's invitation to join the "Westminster Whirlwinds"foran exciting week!
12.COMMUNITY UPDATES
M.Elijah announced that43 Oneida students attended the Buffalo Bandits vs the Rochester
NIghthawks Lacrosse in Rochester,New York,on 2010 March 27.The tickets were donated by
Rochester.Oneida Banting boys won the Little NHL hockey tournament.
Trustee P.Sattlernotedthat members fromtheWestern Regionschool boards recentlyattended
a regional meeting at Walpole Island.Theeventwasan excellent opportunity for trusteesandwas
very enjoyable.
13.ADDITIONAL ITEMS -none
14.FUTURE MEETING DATES
The following future meetings were scheduled:
Tuesday,2010 May 18,3:00 p.m.,Westminster Central Public School
Tuesday, 2010 June 15, 3:00 p.m., Oneida of the Thames
15.ADJOURNMENT
A motion to adjournthe meetingat 5:00 p.m.was carried.
RECOMMENDATIONS:none
W.HUFF,
Chairperson
c. REPORT OF THE BUDGET ADVISORY COMMITTEE 2010 April 21
12:27-2:05 p.m.
MEMBERS PRESENT ADMINISTRATION AND OTHERS
F.Exley T. Roberts(ex officio)B.Tucker B.Hester
T.Grant J.Stewart B.Greene S.Christie
S.Peters R.Tisdale (Chair)K.Meeson K.Young
2010 April 27...22
14.REPORTS OF COWINIITTEES -cont'd
c.REPORT OF THE BUDGET ADVISORY COWIWIITTEE -cont'd
1.APPROVAL OF AGENDA
The agenda was approved by motion.
2.CONFLICTS OF INTEREST -none declared
3.2010-11 DRAFT PRELIMINARY BUDGET ASSUMPTIONS AND PROCESS
Exec. Supt.B.Greene described amendments to the proposed 2010-11 Preliminary Budget
Assumptions andProcess noting the addition of "Implementing YearOneofthephased rin Early
Learning Program forfourand five-year-olds".Percentages notedunder "System Improvement
Plan"from lastyear's Assumptions will be confirmed.It was notedthat under "Expenditures",
salaries will be based on contractual and PDT agreements recognizing the compensation
restraints underway bythe Government of Ontario.Astatement will be included thatthe Board
will examine all other revenue categories.
Itwas questionedifthe statement"Thebalanced budgetfor 2010-11 will be compliant with the
Ministry of Education requirements"is feasible recognizing the expectations related to
implementation ofthe Early Learning Program.Itwas agreed to removethestatement. Budget
issue sheets will not be prepared this year.
The following motion was movedand carried. The Preliminary BudgetAssumptionsand Process
will be available for trustees at the 2010 April 27,2010,Board meeting.
That the 2010-11 PreliminaryBudgetAssumptions and Process be approved.
4.BUDGET CALENDAR
Exec.Supt.Greenedescribedtheupdated Budget calendar.Aspecialbudgetsession isplanned
with principals/managers on 2010 April 26 from 4-6:00 p.m. Feedback from the school
administrators will be shared with the Committee.
The draft budget will be developed based on the current operating budget noting the projected
deficit.Additional Trustee and Administration priorities will be considered for inclusion in the
Budget. Itwas suggested that system budget priorities be emphasized.
Exec. Supt. Greene noted that it will be necessary to schedule Budget Advisory Committee
meetingsas the Budgetdevelopmentprocess moves forward.A meetingwasscheduled for2010
April 26 at 6:00 p.m. to hear the feedback from the principals/managers and to consider any
budget priorities submitted bytrustees.Additional meetingswere scheduled for 2010 May 18 at
5:30 p.m.and 2010 June 8 at 3:00 p.m.
It is anticipated that initial Budget estimates will be brought to the Board at the 2010 May 4
Information Committee of the Whole meeting and include any additional budget items identified
bytrustees. Itwas suggested thata Budgetupdate be included as a standing itemonallregular
Board meetings following the 2010 May4 meeting until the Budgetisbroughtforapproval on 2010
June 22. Itwas agreed that "Budget"will be added to the 2010 May11 Board meeting. Public
input will be received at the Information Committee of the Whole meeting on 2010 June 1. A
special Board meeting was scheduled for 2010 June 15 at 7:00 p.m.
Itwas questioned if departments will be asked to identify areas where reductions can be made to
cover or offset the cost of additional initiatives.This Issue will be discussed at the next meeting.
2010 April 27...23
14.REPORTS OF COMIVIITTEES -cont'd
0.REPORT OF THE BUDGET ADVISORY COIUIWIITTEE -cont'd
5.COMMUNICATIONS
Public Affairs Manager K.Young described communication strategies related tothe Budget.A
message from the Committee Chair will be added to the web site.The Budget Assumptions will
also be added to the web site once approved by the Board.
6.PUBLIC INPUT
An Invitation to provide public Input will be added tothe Board website noting it will be received at
the 2010 June 1 Information Committee of the Whole meeting at 7:00 p.m. Notices will also be
included in local newspapers.
7.GSN ANNOUNCEMENT
Manager K.Meeson described highlights of the Ministry of Education B:5 memo related to the
GSN's.She noted majorchangestothe Pupil Foundation Grant,staffdevelopment,transportation
and special education high needs,top up funding,Board and Administration reductions,
establishing stakeholder groups,textbooks,School Effectiveness lead and release time,OFIP
tutoring,Specialists High Schools major,and applying updated census data toseveral grants.She
responded to members'questions.
8.OTHER BUSINESS
a.Staffing
The issue of system staffing levels was raised.Director Tucker confirmed that a discussion
should be held in a public meeting.
Committee members may request items to be added to meeting agendas through the
Committee Chair for discussion.
9.DATE AND TIME OF FUTURE MEETINGS
Future meetings were scheduled for:
May 18 at 5:30 p.m.
June 08 at 3:00 p.m.
10.ADJOURNMENT
A motion to adjournwas moved and carried at 2:05 p.m.
It was noted thatthereare someconcerns regarding funding for the Early Learning Program as the
Board is required to implement the program but full funding has not been announced.
The Committee met 2010 April 26toconsider input received from school administrators.
RECOMMENDATION:
That the 2010-11 Preliminary Budget Assumptions andProcessbe approved as attached.
The recommendation was approvedon motion byR.Tisdale,seconded byT.Grant.
RUTH TISDALE
Chairperson
2010 April 27...24
2010-2011 PRELIMINARY BUDGETASSUMPTIONS AND PROCESS
The 2010-2011 budget reflects the Guiding Principles for the Development of the Thames Valley District School
Board Multi-Year Budget and begins with the preliminary budget assumptions,involves presentations by
administration,allows for public input,and provides for Trustee discussion and debate leading to Board
approval and submission according tothe Ministry of Education timetable.
The 2010-2011 budgetmust remain focusedonthe system goal:
"To increase student achievement in literacy while reducing identified learning gaps,leading to
graduation."
2010-2011 Preliminary Budget Assumptions
General
/Thames Valley District School Board will continue to enhance opportunities for and improve student
[earning consistent with the mission ofA Caring,Learning Community.
/With enrolment projections indicating declining enrolment,the impact on revenues and expenditures
must be considered when making budget decisions.
/implement year one of the phased-in Early Learning Program (ELP)for four and five year-olds.
Revenues
/ The budget will be developed using the enrolment projections for 2010-2011.
/Provincial funding will be basedonthe 2010-2011 Grants for Student Needs.
/Review all other revenues.
Expenditures
/Salaries will be based on contractual agreements and PDT agreements,considering Ministry
compensation constraints.
/ Benefits will be based on projected costs and contractual agreements.
/ Utilities will be based on projected rates.
/Transportation will be based on contractual agreementsand service requirements.
/Expenditure categories requiring adjustments due to cost pressures outside ofthe Board's authority
will be reviewed by the Board.
Process
The Budget Advisory Committee assists In the development ofthe 2010-2011 preliminary budget by
providing Information,advice and liaison between Trustees and staff charged with the development ofthe
annual budget.Recommendations will be prepared for consideration by the Board.Public input will be
sought and the Board will approve the 2010-2011 budget for submission tothe Ministry of Education by
the required deadline.
System Improvement Plan
The overriding guiding principle ofthe 2010-2011 budget isto meet the Strategic Goals ofthe Board:
1.To Increase the percentage of primary students reading atthe TVDSB set targets by 3-5%or higher,
on the May 2010 DRA assessment.
2. To increase the percentage of primary students attaining levels 3and4 from 58%to 66%and junior
students from 55%to60%.or higher,onthe writing component ofthe2010 spring EQAO assessment.
3. To Increase the percentage of grade 9 students who attain 8 credits by theendofgrade9 from 77%
to 80%, or higher for the 2009-2010 cohort.
4. Toincreasethe4and5year graduation rates from 63%to 65%or higher (4 year rate)and from 78%
to 80%, or higher (5 year rate) for the 2009-2010 cohort.
Approved 2010 April 27
2010 April 27...25
14.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE AUDIT COWIIUIITTEE 2010 April21
2:15 -5:03 p.m.
MEMBERS PRESENT ADMINISTRATION AND OTHERS
T.Grant R.Robertson B.Greene S.Christie
S.Peters T.van Pinxteren K.Meeson S.Lentz
R.Tisdale (Chair) T. Roberts (ex officio)
(-2:26)
1.APPROVAL OF AGENDA
The agenda was approved by motion.
2.CONFLICTS OF INTEREST -none declared
3.REGIONAL INTERNAL AUDIT MANAGER
Exec.Supt B.Greene updated the committee on implementation of the Regional internal Audit
noting that a risk assessment tool is being developed.He recommended that the services of
Deloitte be maintained forThames Valley with the regional audit conducting its work and Board
Internal auditor conducting school audits.They will all report tothe Audit Committee.
a.Update on Hiring
Finance Manager K.Meeson described the hiring process for the regional internal audit
manager for the eight regions.Five candidates will be interviewed and complete acase study
on 2010 April 30.It is anticipated that the candidates will be short listed for a second
interview.
b.Update on Meetings
Planning meetings with the regional boards are being held via teleconference every two
weeks.Staffing is to be in place by the fall prior to the municipal election.At the next
meeting,the staffing complement of permanent and contract staff and salary ranges will be
distributed.
c.Audit Committee Performance Evaluation
Drafts of various evaluation documents were distributed and feedback requested.
The Ministry of Education is seeking input ontheuse ofthe Audit Committee Performance
Evaluation intendedtobe a self assessment The difficulty In trying toevaluatethedocument
at this point until a clear mandate is developed andthe Committees have mn for a yearwas
raised.It was suggested thatitbeusedasa guideline for a committee's selfevaluation at this
time.The intent to completethe evaluation was raised noting training of Audit Committees
Is being planned for next year.Additional comments should be referred to Manager Meeson.
she will submit the input to the MOE.
d. AuditCommittee Evaluationof Regional InternalAudit Manager Performance
It was noted that partofthe mandateofeach board's Audit Committee isto evaluate the
Regional Internal Audit Manager's performance.Aregular performance evaluation must also
be completed by the Executive Superintendent of Business ofthe host board.
2010 April 27...26 ^
14.REPORTS OF COMMITTEES -confd
d.REPORT OF THE AUDIT COMMITTEE -cont'd
3.REGIONAL INTERNAL AUDIT MANAGER -cont'd
e.Evaluation of Internal Auditor Performance
Evaluation ofotheraudit staff-juniorandsenior auditors,wiil alsobe conducted.It was noted
that these staff should not be evaluated by the individual Audit Committees but by the
Regional internal Audit Manager.
4.2010 MARCH 31 MONTH-END REPORTS
Manager Meeson described highlights ofthe 2010 March 31 month-end report noting 2010 March
31 isalsothe province's year-end.It is anticipated thatthere wiil bea limited surplus attheend
ofthe 2009-10 year.Preparation ofthe new dashboard financial reports is underway.Manager
Meeson responded to members'questions.
5.OTHER BUSINESS
a.Management Letter
Brian notedthat the auditor's management letteris being finalized and will be broughtto the
next meeting.
A motion to move in camerawas carried at3:09p.m.todiscuss a Requestfor Proposal.The meeting
reconvened in public session at 5:01 p.m.
6.DATE AND TIME OF NEXT MEETING
The next meeting was scheduled for 2010 May 18 at 3:00 p.m.
7.ADJOURNMENT
A motion to adjourn was approved at 5:03 p.m.
RECOMMENDATIONS:none
RUTH TISDALE
Chairperson
e.REPORT OF THE TRUSTEE PD COMMITTEE 2010 April 13
4:00 pm -4:30 pm
MEMBERS ADMINISTRATION &OTHERS
F.Exiey S. Pullam
T.Grant
S.Polhil
R.Roberts
1. APPROVAL OF AGENDA-The Agenda was approved.
2.REQUEST FOR PD FUNDS AFTER 2010 APRIL 01
The PD committee approved the trustee requests for funding of 5 conferences from the PD
monies pooled after 2010 April 01 as there is sufficient funds available to coverthe costs. Asa
result,there will be trustee representation at the Ontario Public School Boards'Association AGM
and Conference, a safe school conference,a low German networking conference and the
Canadian School Boards'Association Conference.
2010 April 27-27
14.REPORTS OF COMWIITTEES -cont'd
e.REPORT OF THE TRUSTEE PD COMMITTEE -cont'd
2.REQUEST FOR PD FUNDS AFTER 2010 APRIL 01-cont'd
The following recommendation was made:
That since there are adequate funds available In the Trustee PD account,the requests
submitted forfunds from the pooled PDmoneyafter 2010 April 01 be approved.
3.UPDATE ON 2009-2010 P.D.BUDGET
The Trustee PD budget line has been well used for various Trustee PD opportunities.Areport will
be available at the next scheduled PD Committee meeting.
4.OTHER BUSINESS
The Committee wasasked by T.Roberts as an OPSBA Board of Director,to review an OPSBA
Draft Document entitled "Making a Difference for Kids,Running for Election as a School Board
Trustee,Guide for Candidates and Communities".One suggestion in the document wasto run
Information sessionsto encourage trustee candidates.The Committee indicated that this would
be helpful however with the current work load related to the current Budget discussions and other
current Provincial initiatives,along with the potential cost,much of this would prevent the Board
from providing this opportunity.It was suggested that when the OPSBA document was finalized,
the Board have a linkto the document provided on its website.
5.DATE AND TIME OF NEXT MEETING
The next meeting Isscheduled for2010 May 11 at 4:00 p.m.
6.ADJOURNMENT
The meeting was adjourned at 4:30 p.m.
RECOMMENDATION:
That since there are adequate funds available In the Trustee PD account,the requests submitted
for funds from the pooled PD money after 2010 April 01 be approved.
The recommendation was approved on motion by F.Exiey,seconded by T.Grant.
f.REPORT OF THE CHAIRS'COMMITTEE 2010 April 21
9:25-11:55 a.m.
MEMBERS ADMINISTRATION AND OTHERS
T.Roberts (Chair) J.Bennett B.Tucker S.Christie
T.Grant
Regrets:J.Stewart
1.APPROVAL OF AGENDA
The agenda was approved.
2.CONFLICTS OF INTEREST -none declared
2010 April 27...28
14.REPORTS OF COMWIITTEES -cont'd
f.REPORT OF THE CHAIRS'COIUIWIITTEE -cont'd
3.REVIEWOF2010 APRIL 27 BOARDAGENDA
The agendas for the in-camera and public Board meetings of 2010 April 27 were discussed and
updated.
4.CORRESPONDENCE -none
5.SMUDGING CEREMONY
It was noted that a Smudging Ceremony has been scheduled for the 2010 May 25 Board meeting
.in recognition of National Aboriginal Awareness Day on 2010 June 21.
6.FULL-DAY LEARNING {EARLY LEARNING PROGRAM)
Trustee Bennett inquired if there was a need for the Board to approve the Year 2 Early Learning
Program school sites.It was clarified that the selected sites are to be submitted to the Ministry
of Education for approval.Areport to the Board will be prepared advising of the sites have been
submitted based on MOE criteria.
Director Tucker indicated that budget issues around operating the program will be discussed with
the Budget Advisory Committee.On 2010 April 23.Director Tucker will present to the Ministry
ofEducationregarding budget and partnerships issues.
7.ARC STUDY -SIR WINSTON CHURCHILL.LORD NELSON,PRINCE CHARLES,FD
ROOSEVELT PUBLIC SCHOOLS
A request to present to the Board related to the Sir Winston Churchill,Lord Nelson,Prince
Charles,and FD Roosevelt Public Schools Accommodation Review was noted.The presentation
will be added to the 2010 May 11 Board agenda.
8.SPECIAL EDUCATION FUNDING/STRATEGY GROUP
Chair Roberts updated the Committee on the work of the Special Education Funding Strategy
Group that is seeking participation of Ontario school board chairs to pursue amendments to
Special Education funding.It was agreed that the Thames Valley District School Board shares
concern over funding levels;however,there are a number of provincial organizations representing
Ontario school boards thatare also addressing special education concemswith the Government
of Ontario.
The letter from the Toronto District School Board Chair in this regard will be added tothe 2010
April 27 Board meeting agenda under "Communications".Apresentation package regarding the
proposal will be Included in the Trustees'information package.
9.OTHER BUSINESS
a. Update on TESI Discussion
The Senior Administration and Trustee PD session on TESI held on 2010 April 20 will be
discussed atthe next meeting preparing an action plan to move forward.
Chair Roberts indicated that he plans to meet with trustees following Board meetings to reflect
on any ways in which the meetings can be improved.
10. DATEANDTIME OF NEXT MEETING
The following meetingswerescheduledfor9:00a.m.
Mays,19
June 2,16
2010 April 27...29
14.REPORTS OF COMMITTEES -cont'd
f.REPORT OF THE CHAIRS'COMMITTEE -cont'd
11.ADJOURNMENT
The meeting adjourned at 11:55 a.m.by motion.
RECOMMENDATIONS:none
T.ROBERTS
Chairperson
g.REPORT OF THE SCHOOL HEALTH SERVICES REVIEW AD HOC COMMITTEE 2010 April 21
Chair Roberts presented the report of the School Health Services Review Ad Hoc Committee.He
noted that at the 2010 April 13 Board meeting,trustees approved the establishment of an ad hoc
committee torespondtoa surveybythe Ontario Public School Boards'Association related toschool
health services.Trustees Bennett, Grant and Roberts were appointed to the committee and have
prepared the a response which has been submitted to OPSBA..
Having completed itsmandate, itwas recommended that the ad hoc committee be disbanded.
Chair Roberts extended his thanks to the Board's Special Education Advisory Committee for assisting
with the development of the report.
RECOMMENDATION:
That the School Health Services Review Ad Hoc Committee be disbanded.
The recommendation was approved on motion by J Bennett,seconded byT. Grant.
h.REPORT OF THE COMMITTEE OF THE WHOLE - IN CAMERA 2010 Apr 27
MEMBERS PRESENT ADMINISTRATION AND OTHERS
J.Bennett J.Kamphuis B.Tucker M.Moynihan
(Chair)S.Peters L.Elliott V.Nielsen
F.Exiey S.Polhill B.Greene B.Sonier
T.Grant T.Roberts M.Sereda P.Tufts
G.Hart J.Stewart C.Bourbonnais-K.Wilkinson
W.Huff R.Tisdale MacDonald K.Bushell
P.Jaffa L.Griffith-Jones S.Christie
S.Hughes K.Young
Regrets:S.
Doub,
C.Neville,P.
Sattler
The Committee met in camera from 5:15 to 6:00 p.m.
2010 April 27...30
14.REPORTS OF COMMITTEES -cont'd
h. REPORTOF THE COWIIVllTTEE OF THE WHOLE -IN CAMERA - confd
1.APPROVAL OF AGENDA
The agenda was approved by motion.
2.CONFLICTS OF INTEREST
Trustee R.Tisdaledeclareda conflict ofinterestto Item 5.d related to employment.
3.Confidential legal and personal matters were discussed.
4.RISE AND REPORT
A motion to riseand reportwas moved and carriedat 6:00 p.m.
RECOMMENDATIONS:
1.That the following changes to the staffing budget within Adult,Alternative and Continuing
Education be approved:
a.Increase office and clerical support atthe Strathroy Adult Learning Centre from .50to
.75 FTE;
b. Createa.75 FTE office and clerical position within the ESL program atthe GA Wheable
Centre.
2.That the Thames Valley District School Board enter Into a contract with Gibraltar Solutions
Inc.for the purchase ofequipment and services to provide server virtualization consistent
with Gibraltar's response tothe Board's request for proposal.The contract will be for
approximately one year ending 2011 March 31.
3.That the Thames Valley District School Board enter into a three-year contract for the period
of 2010 September 01 to 2013 August 31 with two one-year renewals options with
Homewood Employee Health to provide the Employee Assistance Program to TVDSB staff
and the Immediate family members of TVDSB staff.
4.That the Thames Valley District School Board enter into a five-year contract for the period
of 2010 May 01 to 2015 April 30 with Ricoh Canada to provide one colour photocopier for
Printing Services.
5.That,in accordance with the independent procedure Promotional Practices:Selection
Procedures and Appointment of Principals and Vice-Principals,the following people be
appointed tothe pool ofcandidates ready for appointment tothe position ofVice-Principal,
Elementary Schools.
Candidates Present Assignment
Armstrong,Scott Acting Vice-Principal,Oxbow PS
Barlow,Cory WhiteOaks PS
Earl,Suzanne Acting Vice-Principal,Clara BrentonPS
McCormick,Kelly Acting Vice-Principal,Harris Heights PS
Richards,Jennifer Acting Vice-Principal,Mitchell HepburnPS
Sartor, Stephanie Acting Vice-Principal,Wilberforce PS
Tudhope,Jennifer TOSA,Primary/Junior Numeracy Coach,Program
The recommendationswere approved on motion byJ Bennett,seconded byS.Polhiil.
JOYCE BENNETT
Chairperson
2010 April 27...31
15.COMMUNICATIONS
CHAIRS'SUMMARY REPORT
Chair Roberts described tlie following system activities he attended in April and initiatives
undertaken:
Variety Is musical virhich celebrates the outstanding talents of the Board's students;
ear!y start to the budget process with a special session to Investigate priorities;
Dr.Ross Green from Harvard University spoke on special needs students;
new accommodation committees were stmck;
seven new administrators were added;
a student art display on the third floor of the Education Centre;
the list of schools for phase two of the Early Learning Program were submitted to the
Ministry for consideration and approval; the Director hosted a reception at the Home and
School conference;
Home and School Provincial Banquet;
Earth Day Celebrations;
Dance Festival held at the Education Centre;
trustees and administration team building event;
•special Board meeting to approve capital enhancements;
orientation with the new student trustees,Beth Murray of Parkside Collegiate and James
Daniels of Sanders Secondary;
McTavish Awards which celebrates students who achieve success despite having to
overcome tremendous adversity in their lives;
Premier's visit to Tecumseh Public School;
Lord Roberts Teacher C.Thompson's Risk Award for safety awareness;
Multi-cultural Friendship dinner at Tecumseh Public School;
•Chair's invitations to the London Mosque to view their video "Inside Islam -What a Billion
Muslims Think".
ONTARIO PUBLIC SCHOOL BOARDS*ASSOCIATION -UPDATE
Chair Roberts and Trustee Sattler attended OPSBA's Directors'meeting in Toronto to establish
priorities for the year.A detailed report will be presented to the Board at a future date.
TORONTO DISTRICT SCHOOL BOARD RE SPECIAL EDUCATION STRATEGY GROUP
A letter was received from the Toronto DistrictSchool Board (TDSB)to Chair Roberts inviting
the Board to participate Ina special education strategy group.The group intends to develop a
formal presentation to the Government of Ontario to advocate for special needs students and
increases in special education funding.
Chair Roberts provided a template that the TDSB Chair and other working groups have
developed.He indicated that the Minister of Education has advised the TDSB that there is no
additional funding available to support special education.DIrectorTucker noted there are many
avenues and forums for the Board to present its views and opinions to the Minister.
Trustees noted their reluctance to participate on the group and appreciated the group's
compassion for the needs of special education students.In his response,Chair Roberts will
explain the Board's preference to use established forums to support and advocate for special
education students.
The following motion was moved by J.Stewart,seconded by J.Bennett:
That the Board not participate in the Special Education Strategy Group.
2010 April 27...32
16.NOTICE OF MOTION -none
17.MOTION - NOTICE OF WHICH HAS BEEN GIVEN -none
18.ADDITIONAL ITEMS
Trustee Grant explained that there will be two new policies posted to the web for public input and
requested that trustees check the website regularly for new draft policies.
Trustee Polhill described positive comments received asa result ofthe Board's reception held at the
recent Home and School banquet noting they area reflection ofthe positive relationships between the
Board and the Home and School association.
19.QUESTIONS/COMMENTS BY MEMBERS
Trustee Jaffe notedhisconcern overthe Premier'sannouncementregardingthe withdrawal ofthe
revised sex education curriculum noting the curriculum included programming on health education as
well.Itwas notedthatthe revised curriculum has notbeenabandoned;however,more consultation
is expected.The Ministry has been asked if portions of the document can be implemented but it is
anticipated that itisto be implemented in its entirety.
Trustee Bennettremindedthe trustees ofthe Homeand SchoolAnnual Meeting and Dinneron 2010
May 10 and asked trustees to contact S.Pullam as soon as possible if attending.
TrusteeTisdalementionedthe Annual Homeand Garden Sale at Thames Secondary Schoolon 2010
May08 from 8:30 a.m to 2:30 p.m.
20.ADJOURNMENT
The meeting adjourned at 10:30 p.m.on motion of Exley,seconded by T.Stewart
Confirmed:
Chairperson
r
2010 April 27...33
SUIWMARY OF APPROVED RECOMMENDATIONS OF 2010 APRIL 27
That the students and staff of Princess Anne Public School be relocated to Victory Memorial Public
School for the 2010-2011 school year.
That the current Grade 6 Westfield Public School students attend Harris Heights PublicSchool forthe
2010-2011 school year.
That the current Grade 6 Princess Elizabeth Public School students remain at Princess Elizabeth
Public School for the 2010-2011 school year.
That the 2010-11 Preliminary Budget Assumptions and Process be approved as attached.
That since there are adequate funds available fromthe Trustee PDaccount, the requests submitted
for funds from the pooled PD money after April01,2010 be approved.
That the School Health Services Review Ad Hoc Committee be disbanded.
That the Thames Valley DistrictSchool Board enter Into a three-year contract forthe period of 2010
SeptemberOI to 2013 August31 with twoone-yearrenewaloptions with Homewood Employee Health
to providethe EmployeeAssistance Program to TVDSB staffand the Immediate family members of
TVDSB staff.
That the Thames Valley District School Board enter intoa five-yearcontract forthe periodof 2010 May
01 to 2015 April 30 with Ricoh Canada to provideone colourphotocopierfor Printing Services.
Thatthe Thames Valley District SchoolBoardenter into a contract with Gibralar Solutions Inc.forthe
purchase of equipment and services to provide Server Virtuallzation consistent with Gibraltar's
responsetothe Board'sRequestfor Proposal.Thecontract will befor approximately one-yearending
2011 March 31.
That the following changes to the staffing budget within Adult,Alternative and Continuing Education
be approved;
a.Increase officeand clerical support at the Strathroy AdultLearning Centre from.50 to .75 FTE;
b.Create a .75 FTE office and clerical position within the ESL program at the GA Wheable
Centre.
That, in accordance with the independent procedure PromotionalPractices: Selection Procedures and
Appointment of Principals and Vice-Principals,the following people be appointed to the pool of
candidates ready for appointment to the positionof Vice-Principal,Elementary Schools.
Candidates Present Assignment
Armstrong,Scott Acting Vice-Principal, Oxbow PS
Bariow, Cory White Oaks PS
Eari,Suzanne Acting Vice-Principal,Clara Brenton PS
McCormick,Kelly Acting Vice-Principal, Harris Heights PS
Richards,Jennifer Acting Vice-Principal,Mitchell Hepburn PS
Sartor,Stephanie Acting Vice-Principal, Wilberforce PS
Tudhope,Jennifer TOSA,Primary/Junior Numeracy Coach,Program
That the Board not participate in the Special Education Strategy Group.
2010 April 27...34
2010-2011 PRELIMINARY BUDGET ASSUMPTIONS AND PROCESS
The 2010-2011 budget reflects the Guiding Principles for the Development oftheThames Valley District School
Board Multi-Year Budget and begins with the preliminary budget assumptions,involves presentations by
administration,allows for public input,and provides for Trustee discussion and debate leading to Board
approval and submission according tothe Ministry of Education timetable.
The 2010-2011 budget must remain focused on the system goal:
"To increase student achievement in literacy while reducing identified learning gaps,leading to
graduation."
2010-2011 Preliminary Budget Assumptions
General
/ Thames Valley District School Board will continue to enhance opportunities for and Improve
student learning consistent with the mission ofA Caring,Leaming Community.
/With enrolment projections indicating declining enrolment,the impact on revenues and
expenditures must be considered when makingbudget decisions.
/Implement yearoneofthe phased-in Early Learning Program (ELP)for four and five year-olds.
Revenues
/The budget will be developed usingthe enrolment projections for 2010-2011.
/Provincial funding will be based on the 2010-2011 Grants forStudent Needs.
/Review all other revenues.
Expenditures
/Salaries will be based on contractual agreements and PDT agreements,considering Ministry
compensation constraints.
/ Benefits will be based on projected costs and contractual agreements.
/ Utilities will be based on projected rates.
/ Transportation will be based on contractual agreements and service requirements.
/Expenditure categories requiring adjustments due to cost pressures outside of the Board's
authority will be reviewed by the Board.
Process
The Budget Advisory Committee assists inthe development ofthe 2010-2011 preliminarybudget by
providing information,adviceand liaison between Trustees and staffcharged with the development
ofthe annual budget.Recommendations will be prepared forconsideration bythe Board. Publicinput
will be sought and the Board will approve the 2010-2011 budget for submission to the Ministry of
Education by the required deadline.
System Improvement Plan
The overridingguiding principle ofthe 2010-2011 budget is to meet the Strategic Goals ofthe Board;
1. To Increase the percentage of primary students reading at the TVDSB set targets by 3-5% or
higher,on the May 2010 DRA assessment.
2. To increase the percentage of primary students attaining levels 3 and 4 from 58% to 66% and
junior students from 55% to 60%, or higher, on the writing component of the 2010 spring EQAO
assessment.
3. To increase the percentage of grade 9 students who attain 8 credits by the end of grade 9 from
77%to 80%,or higher for the 2009-2010 cohort.
4. To increase the 4 and 5 year graduation rates from 63%to 65% or higher (4 year rate)and from
78%to 80%,or higher (5 year rate)for the 2009-2010 cohort.
Approved 2010 April27