2/23/2010 - Regular Board MeetingTHAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR BOARD MEETING, PUBLIC SESSION
2010 FEBRUARY 23,7:00 P.M.
BOARD ROOM,EDUCATION CENTRE
AGENDA
V-verbal
M -material
1.CALL TO ORDER V
2.0 CANADA V
3.SPECIAL MUSICAL PRESENTATION -lUIasonville Public School,Grade 7 Band V
4.APPROVAL OF AGENDA M
5.OFFICIAL RECORD M
6.RECOGNITIONS V
a. Ian Gauld,Saunders SS, &Jocelyn Wilkins,Oakridge SS -SPECTRA Award
Winners,Rogers Sports Celebrity Dinner
Vb.Madison Bush,Clarke Road SS -Beyond Disability Award,Rogers Sports
Celebrity Dinner
7.CONFLICTS OF INTEREST V
8.CHAIR'S ANNOUNCEMENTS V
9.DIRECTOR'S ANNOUNCEMENTS V
M
10.PUBLIC INPUT (first Board meeting of month)
a. T.Comlsl<ey re Ingersoli Accommodation Review
11. ADMINISTRATIVE PRESENTATIONS
a.Targeted interventions V
12.IWINUTES OF THE 2010 FEBRUARY 9 BOARD MEETING M
a.Confirmation of Minutes
b.Business Arising from the Minutes
-Motion Deferredto 2010February23-Naming ofWoodland HeightsP.S. M
13.STUDENT TRUSTEES'UPDATE V
14.REPORTS FROM THE ADMINISTRATION
a.School Year Calendar
b. Monthly Financial Reporting
15.REPORTS OF COMMITTEES
a.Special Education Advisory Committee,2010 February 2
b.Chairs'Committee,2010 February 16
M
M
M
M
c.Thames Valley Parent Involvement Committee V
Page 1 of 2
16.COMMUNICATIONS
a.Chair's Summary Update (second Board meeting of month)V
b.Ontario Public School Boards'Association -Update V
c.Minister of Education M
17.NOTICE OF MOTION
18.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -none
19.ADDITIONAL ITEMS
20.QUESTIONS/COMMENTS BY MEMBERS
21.COMMITTEE OF THE WHOLE IN-CAMERA,2010 FEBRUARY23 V
22.ADJOURNMENT
Page 2 of 2
C
THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR MEETING,PUBLIC SESSION
2010 FEBRUARY 23
The Board met inregular session on 2010 February 23 inthe Board Room at the Education Centre, meeting
in public session at 7:06 p.m. to 9:36 p.m.The following were in attendance:
TRUSTEES J.Kamphuis
J.Bennett C.Neville
8.Doub S.Peters
F.Exley S.Polhill
T.Grant T.Roberts
G.Hart P.Sattler
Regrets:P.Jaffe,W. Huff
ADMINISTRATION AND OTHERS
B.Tucker M.IVIoynihan
K.Dalton V.Neilsen
L Elliott B.Sonier
IVI.Sereda P.Tufts
C.Bourbonnais-MacDonald K.Wilkinson
L.Griffith-Jones K.Bushell
3.Hughes S. Christie
J.Stewart
R.Tisdale
R.Hoffman
K.Meeson
K.Young
J. IVIarlborough
1.CALL TO ORDER.
Board Chair T.Roberts called the meeting to order at 7:06 p.m.
2./3.0 CANADA AND MUSICAL PRESENTATION
The appreciation ofthe Board was extended to the Masonville Public School Grade 7 Band (London)
and Conductor Sara Sanford for leading in the singing of 0'Canada and performing two musical
selections.
4.APPROVAL OF AGENDA
The agenda was amended to Include item 15. c.,"Thames Valley Parent InvolvementCommittee
Report".The agenda,as amended,was approved on motion of J.Stewart,seconded byT. Grant.
5.OFFICIAL RECORD
S. Christie,Supervisor,Corporate Services,read the following official record into the minutes:
We regret to record the deaths ofAlexSweet, a former student from Wilfrid Jury P.S., London,
on 2010 February 10;and Cole Robitaille,a student at East Elgin S.S.,Aylmer,on 2010 February
12;and Brendan Deleary, a student at Saunders S. S., on 2010 February 13.
6.RECOGNITIONS
A. Ian Gauld,Saunders S.S.,and Jocelyn Wilklns,Oakridge S.S. -Spectra Award Winners,
Rogers Sports Celebrity Dinner
Supt. P.Tuftsintroduced IanGauld,a student from Saunders S.S. and recipientofthe SPECTRA
Award forthe 2009-2010 school year fortop male athlete, and Jocelyn Wilkins,a student from
OakridgeS.S.,recipientfortopfemaleathlete.TheSPECTRAAward recognizestwoexceptional
graduating students from the London and IVliddlesex area each year. In attendance were the
parents ofboth students and administrators from Saunders S.S. and OakridgeS.S. Supt. Tufts
congratulated both students on behalf of the Board and they thanked the Board for the many
opportunities provided to them through their schools.
2010 February 2Z...2
6.RECOGNITIONS -cont'd
b.Madison Bush,Clarke Road S.S.-Beyond Disability Award,Rogers Sports Celebrity
Dinner
Supt.C.Bourbonnais-MacDonald introduced Madison Bush, a student from Ciarl<e Road S.S.
and recipient of the Beyond Disability SPECTRA Avyard.This award recognizes an exceptional
graduating student from the London and Middlesex.In attendance were Madison's grandparents.
She thanked the Board, her familyand Thames Valley Children's Centre forallthe opportunities
provided to her.
7.CONFLICTS OF INTEREST -No conflicts of interest were declared.
8.CHAIR'S ANNOUNCEMENTS
Chair Roberts reminded the trustees of the following upcoming events:2010 February 24 ARC
Committee Chairs'meeting;sessions with Dr.Ross Green on 2010 April 7 and 8; notification of
ceremonies forschool closings and ppenings;OPSBARegionalMeetingon 2010 April 17 at Walpole
Island; PD requests to submitted prior to 2010 April 1. He noted that the annual report from the
Toronto Catholic School Board has been received.
9.DIRECTOR'S ANNOUNCEMENTS -none
10.PUBLIC INPUT (first Board meeting of month)
a. T.Comiskey re Ingersoll Accommodation Review
Mr.Ted Comiskey asked the Board to consider providing a time frame for the people in the area
of the Garnett Elliott Park to provide their Input and concerns to the Board over the sale of local
parkland.He noted that the park is a heavily-used community park and the only park north of
Ingersoll.Over 40 families have signed a petition to keep the park as is and this petition is before
the Ingersoll Council for consideration.
In response to a question,Mr.Comiskey noted there would be 8 acres left of the 13 acres the
park currently has which include a soccer field,two ball diamonds and a hill which greatly reduces
the green area for familyactivities. He indicated that there was no opportunity for the community
to address the Town of Ingersoll.on this issue.He noted that developers have purchased land
to the north and are willing to sell land to the Board for a school to be built once annexation
occurs.Mr.Comiskey suggested that a new school would be better suited to the north of
Ingersoll to accommodate future growth as a result of annexation as this is the area that will be
zoned as residential.
11.ADMINISTRATIVE PRESENTATIONS
a.TARGETED INTERVENTIONS
Exec.Supt.L.Elliott introduced Learning Supervisor L.Presseyand Research and Assessment
Researcher J.Wood who described the Targeted Intervention program.Trustees were advised
that inthe spring of2007, the Board reviewed literacy results and a new model of support for low
performing schools was implemented infall.The program was based on conversations with the
Ministry ofEducation, reviewingthe 13 high-yieldstrategies,for example,checking EQAOresults,
school Improvement plan,balanced literacyprogram, activities Inprimaryand junior classes,etc.
Atotal of28 schools were selected for Targeted InterventionwithReading Recovery / Literacy
Support teachers deployed. Twenty-seven of the 28 schools also have Literacy Coaches
assigned to their schools.
Learning Supervisor Pressey explained that Literacy Coaches are teachers on special
assignment who work with a partner in six designated schools. Direct support is provided to
classroom teachers to enhance their instructionalpractice. The Reading Recovery program is
an early intervention/ prevention designed to target the lowest literacy achievers in grade 1.
^2010 February 23...3
I
11.ADMINISTRATIVE PRESENTATIONS -conVd
a.TARGETED INTERVENTIONS -cont'd
Researcher Wood provided an overview of the research behind the Targeted Intervention
program.Trustees were advised that Reading Recoverystudent achievement was tracked as
a result of Developmental Reading Assessment and EQAO results. Overall students who
successfully completed Reading Recovery benefitted from the program.
Learning Supervisor Pressey discussed program modification forthe fall of 2010.Administrative
Council,LearningAgenda, LiteracyNumeracy Secretariat,Literacy Coaches,Reading Support
Teachers were all involved inthe preliminary consultation phase.In summary,the 28 schools
previously selected would retain the Reading Recovery /Learning Support teachers and 12
Literacy Coaches would be reassigned base on achievement data.
The program,will retainReadingRecovery/Leaming SupportTeachers inthecurrent28 schools
and reassign Literacy Coaches to other locations to be named based on achievement data for
2010.
A question-and-answer period followed.Exec.Supt.Elliott explained that it is preferable to
maintain the ReadingRecovery teachers inthe currentschools and then re-examinethe EQAO
results after one more year. There isalso a pian is to examine long-term student achievement.
12.MINUTES OF THE 2010 FEBRUARY 09 BOARD MEETING
a.CONFIRMATION OF MINUTES
The minutes of the Regular Board Meeting,2010 February 09 were adopted on motion of F.
^Exiey,seconded by G. Hart.
b.BUSINESS ARISING FROM MINUTES
Motion Deferred to 2010 February 23 -Naming of Woodland Heights P.S.
The following deferred motion was considered:
That the motion related to naming Woodland Heights Public School be deferred to the 2010
February 23 Board Meeting for consideration.
Original Motion;
That the Board consider naming Woodland Heights Public School in London "Woodland
Heights.Public School".-
The following motionwas moved byJ. Bennett and seconded byT Grant:
That the motion relatedto namingWoodlandHeightsPublicSchool be deferredtothe April
13",2010,Board meeting.
S. Doubupdatedthe Boardonthe namingofCaradoc PublicSchool noting thatthe final selection
was strongly based on financial issues as the School Council and parents were notina position
tosupportthe purchase ofnew uniforms etc.Trustee Doub suggested thatthe School Naming
policy be brought forward tothe Policy Working Committee for clarification.S. Peters supported
the request toreexaminethe policy and suggested having funding available.for naming changes
in the future.Director Tucker noted that financial considerations should not interfere with naming
ofthe schools.The Senior Administration will lookat the policywithout a formal motion.Trustee
Peters inquired if thereareanyfunds available currently and Director Tucker noted thatthe funds
are limited for this year but this would be considered.G. Hartsuggested that,it would be
appropriate for all trusteesto voluntarily abstain from voting onthe naming committees until the
policyis rewritten for consistency.
2010 February 23...4
12.MINUTES OF THE 2010 FEBRUARY 09 BOARD MEETINQ -cont'd
b.BUSINESS ARISING FROM MINUTES -cont'd
Chair Roberts asked Director Tucker ifa decision had been made regarding the movement of
students at Jeanne Sauv6 French Immersion.P.S.as a result of the public presentations from
the 2010 February 09 Board meeting.Director Tucker noted there is a procedure under Program
Services for French as a Second Language which states "all students livingwithin the catchment
area are eligible to register and there will be no cap on enroimenf.The Senior.Administration
considered this procedure along with the community input when making its decision.It
developed a strategy to keep all students at Jeanne Sauv6 F.I.P.S.and requested that the Board
override the procedure.
Supt.M.Moynihan noted that itis possible to accommodate all current students along with some
new registrations by putting some enrolment caps In place.The recommendation Is to cap SK
at three classes;grade 1 at four classes;and grade 7 Extended French at one class If20
students are registered with a cap of 28 students.
It was noted that after one year, community input will be solicited to inquire if this solution
addresses the major concerns of the community.Facility capabilities will be considered for any
out-of-area enrolments.Chair Roberts thanked Supt.Moynihan for all her work on this issue.
In response to a question,Exec.Officer K.Bushell noted there is a process to appeal the Upper
Thames Conservation Authority (UTCA)decision to deny portables on the Jeanne Sauv6 site.
However,he noted the UTCA places a higher rating on this site because itis holds an Institutional
facility.A discussion followed around workload issues,engineering studies,mapping etc.
RECOMMENDATIONS
1.That an enrolment cap be instituted at Jeanne Sauv§French Immersion Public School at the
Senior Kindergarten level such that no more than three classes of SK students will be created
and all three classes met the provincial Primary Class Size cap regulations.
2.Than an enrolment cap be instituted at Jeanne Sauv6 French Immersion Public School at
the grade 1 level such that no more than four grade 1 classes will be created and all four
classes meet the provincial Primary Class Size cap regulations.
3.Than an enrolment cap be instituted at Jeanne Sauv6 French Immersion Public School such
that one grade 7 Extended French Program class be offered Ifthe number of registrations
Isat least 20 students as of April 15,2010;that the class be capped at 28 students;and that
the class not be offered if registration is are below 20 students.
The recommendations were adopted on motion byJ. Bennett,seconded byT.Grant
13.STUDENT TRUSTEES'UPDATE
Student Trustees J. Kamphuis and C.Neville Indicatedthat they were invited to attend the SPEAK
UPForum on Student Voicesat the London District CatholicSchool Board on 2010 February 26. A
cross-section of grade 5to 11 students fromsix schools were also represented.The event gathered
student input about grade 10 Civics and Student Leadership.
r
2010 February 23...5
14.REPORTS FROM THE ADMINISTRATION
a.2010-2011 SCHOOL YEAR CALENDARS
Exec. Supt.K.Dalton on behalf of Supt.M.E.Smith described the draft 2010-11 school year
calendars.She noted that they were developed in consideration of the following priorities
developed in consultation with Operations Council:
a.adherence to Ministry of Education guidelines for the 2010 - 2011 school year (i.e., 194
school days,includingno more than six professional activity days between 2010 September
1 and 2010 June 30, two of which are specifically allocated to Ministry initiatlves);and
b.maximizing transportation efficiencies.
CURE, ETFO,OSSTF,OPC,TVSSAC,TVPIC and Home &School representatives were part
of the Planning Committee for setting the calendars for 2010 -2011.Individuals and groups
responded during the public input period between 2010 January 19 - 29.
Realizing that the two French Boards would not be part of the transportation consortium next
September,consultation occurred withthe London DistrictCatholic School Board, to maximize
transportation efficiencies.
The greatest savings are effected by a common calendar within the Board and with the
coterminous Board.The deadline for submission of the modified calendar to the District Office
of the Ministryof Education is 2010 February 26.
Exec. Supt.K.Daltonprovided comments noting support with coterminous boards and expressed
her thanks to A.Morrell,Chairperson ofTVPIC, recognizing her assistance withthe process this
year.
The following motion was approved on motion by P.Sattler,seconded by F.Exiey:•
That the Board approve for referral to the Minister of Education,the 2010-2011 Elementary
School Year Calendar,the 2010-2011 Secondary School Year Calendar and the modified
2010-2011 School Year Calendar for Sir George Ross Secondary School.
b.MONTHLY FINANCIAL REPORTING
Finance Manager K.Meeson presented the month-end financial report as at 2010 January 31.
The update included an explanation of transportation recoveries.
2010 February 23...6
15.REPORTS OF COMMITTEES
ti.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE
2010 February 2
12:20 p.m.-3:00 p.m.
Members Administration and Others
J. Gritzan,Thames Valley Children's Centre (Chair)K.Edgar,Superintendent of Education,
M.Barbeau,VOICE for Hearing-Impaired Children Special Education
(+1:07)J.Johnston,Learning Supervisor,
J.Bennett,Trustee Special Education
D. Ensing,Assoc.for BrightChildren L.Carswell,Elementary Principal
T.Fawdry,The Learning Disabilities Assoc. of R. Culhane, Elementary Principal
Ontario-London Region (+12:37)
S. Fox, Children's Aid Society of London and J. Van Bommel,Secondary Principal
Middlesex V. Towell,Secondary Vice Principal
M. Franklin,Alternate Epilepsy Support Centre •
T.Grant,Trustee
A.Loebus,London Down Syndrome Association
B. Montminy,Vanier Children's Services
A.Morell,TVPIC
A. Morse,Easter Seal Society
R.Tisdale,Trustee
S. Wilson,Community Living Education Committee
J.Wright,Autism Ontario London
Regrets:David Smith,Thames Valley Council of Home and School Associations
Absent:D.Almost,Ontario Assoc.For Families of Children with Communication Disorders,
S.Cassell,The Learning Disabilities Assoc.of Ontario-London Region,B. Harvey,Epilepsy
Support Centre,
1.CALL TO ORDER
The meeting was called to order at 12:20 p.m. in the London Room at the Education Centre.
2.CONFIRMATION OF AGENDA -The agenda was confirmed as amended.
The following items were added to the Agenda:
•lEP Review -The change in the elementary report cards will not affect the lEP Reviews.
•Special Education Amendments -There will be a change in format for the Special
Education Plan.The Ministry will release the Special Education Report in the near
future.
•Correspondence from Durham District School Board and Algoma District School Board
addressed to the Honourable Kathleen Wynne was circulated for information only.
3.CONFLICTS OF INTEREST -There were no conflicts of interest declared.
4..REPORT OF THE MEETING FROM 2010 Januarys
The report of the meeting of 2010 January 5,was approved as printed.
^2010 February 23...7
I
15.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
5.SPECIAL EDUCATION EQAO DATA
8.Killip,Manager of Research and Assessment presented the Participation and
Achievement of Students with Special Needs EQAO2009 Assessments Data.The TVDSB
and provincial data included the percentage of students with special needs,the percentage
of students with special needs at levels 3 or 4 or passing OSSLT, and the exempt,deferred,
absent and/or no data rates.The following was noted:
•The special needs designation excludes students identified as gifted.
•The percentage of students with special needs inthe district is lowerthan the provincial
figures for all the assessments.
• District level success rates for students with special needs were lower than the province
at grades 3 and 6. For grade 9 math,performance was somewhat higher compared to
the province.The OSSLT district performance was lower than the provincial success
rate.
•The percentage of students with special needs exempted from the EQAO assessments
or forwhom there was no data was considerably higher at the district level at grades 3
and 6 than provincially.For grade 9 math exemptions from EQAO math are not given,
however the no data rates at the district were similar to the province.OSSLT district
rates for absent and deferred were just slightly higher than provincial rates.
• In Thames Valley,the percentage of grade 3 students with special needs achieving the
provincial standard has declined somewhat in reading and mathematics with recent
increases in writing.Provincial results show a slight increase in reading,a more
pronounced increase in writing,particularly from2006-07 to2007-09 and a more stable
>profile in'math.
'^•In Thames Valley,increases In the percentage of students with special needs achieving
the provincial standard is evident In writing,while results in math and reading show a
fairly flat profile.Results at the provincial levelshow an increase inreading and writing,
while achievement in math is more stable.
6.SPECIAL EDUCATION BUDGET UPDATE -timed item
Exec. Supt. B.Greene and K.Meeson,Manager,Financial Services presented the 2010 •
2011 preliminary revenue budget for Special Education. The information included onlythe
revenue.The 2010/2011 Budget process will start the first week in March.SEPPA amount
per pupil isthe same forallBoards across the province.Declining enrolment has seen a loss
In grants. Special Education funding is driven bythe totalBoardenrolment. Discussionon
the Ministry Measures of Variability (MOV).Finance will provide further Information on the
Measures of Variabilityfor the 12 April 2010 SEAC meeting.
Exec. Supt. B.Greene has been workingon a written response for the four questions from
the 02 June 2009 SEACmeeting. Thisitem will be added tothe 12 April 2010 SEACmeeting.
7.BUSINESS ARISING FROM THE REPORT OF 2010 January 5
"Learningfor All K-12"has been shared withall schools in Thames Valley District School
Board.
K.Takahashi,TOSA,Student Pathways presented the "LearningClassroom" at RSEC on
28 January 2010.
r
2010 February 23...8
15.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMWIITTEE -cont'd
8.lEP PARENT GUIDE UPDATE
J.Johnston presented the Special Education Parent Engagement:Communication Guide
and Information for Parents and Students.The Individual Education Plan (lEP)Resource
Guide and the Identification,Placement and Review Committee (IPRC)Resource Guide are
being printedindifferentcolours, so the three Guides will stand apart. The Guides are now
available to order from the Warehouse.The old Guides will be used first.The Guides are
also available online.
9.STEPS FOR SUCCESS PROGRAM REVIEW UPDATE
Steps for Success Program Review committee met inearly January 2010.The next meeting
is scheduled for 16 February 2010. A draft of recommendations will be sent prior the
meeting. Any changes will need to be made this month as changes wili impact staffing.
10.LEARNING FOR ALL INFORMATION
The next draft of "Learning for All"will be available this spring.The focus for the 23 April
2010 PD Day is "Learningfor All".There will be 25 - 30 workshops available throughout
Thames Valley.The Ministry has provided limitedfunding to support this initiative.
11.MENTAL HEALTH AND WELLNESS COMMITTEE UPDATE
The following committee updates were provided:
• Mental Health and Wellness Strategic Plan -The purpose of the strategic plan is to
achieve coherent system-wide vision for the role of mental health inthe schools linked
to system goals of reducing learning gaps,leading to graduation.Committee is hoping
to have a draft strategic plan by September 2010.
• Resiliency Project at Montcalm Secondary School is being used as a pilot.This project
promotes developmental strengths through resiliency assessment and development.
•Suicide Awareness DVD-committee is working on a package for distribution.
•Budget planning process for2010-2011.Current budget forMental Health and Wellness
is $200,000.
12.SEAC ACTION PLAN UPDATE
The Parent Survey Sub-Commiftee met on 02 February 2010.The purpose ofthe survey is
to Investigate and enhance the level of parent engagement in the Individual Education Plan
(lEP)process.Draft questions for the parent survey have been completed.The next steps
is to involve Research and Assessment to help further develop the format and set up of the
survey.Supt.K.Edgar and J.Johnston will schedule a meeting with S.Killip,Manager,
Research and Assessment The survey will be piloted at selected schools for all parents of
students on an lEP in March/April 2010.
The following motion was moved and carried:
That the Special Education Advisory Committee endorse the Parent Survey and for the
Parent Survey Sub-Committee to move ahead with the next steps involving Research and
Assessment.
The Parent Survey Sub-Committee will be meeting again on 24 February 2010.
2010 February 23...9
15.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
13.VOCATIONAL ED.REVIEW
Exec. Supt.L.Elliott presented information on review of vocational programs both
organization and programming options. Review of vocational programs and Technology
Studies came from the disbandment of ARC 11.The following options,opportunities and
challenges were discussed in small groups:
•Amalgamating Thames and Ross programs into one facility.
•Students attend home school for grades 9-12.
•Students attend home school for grades 9-12 and a "Technical Centre" for specific
courses."Technical Centre"could offer courses for all pathways.
• Workplace destination courses offered within more than one composite secondary
school -e.g.Voaden,CASS,SDCI model.
Other.
A questionnaire was handed out and will be added to the 02 March 2010 agenda for groups
to complete.This questionnaire will also be available to other groups such as TVPIC,
OSSTF,LST's,Secondary Guidance,Tech Subject Council,Students,Community Partners,
Ross/Thames Staff during February/March 2010.Committee members were asked to send
feedback to Exec.Supt.L.Elliott for any additions or changes for the questionnaire.
14.FORUM:ASSOCIATION UPDATES
OASAR Conference - Bridging the Gap - Creating Pathways and Enhancing Success for
Students at Risk.22""^Annual Conference for all those working with students at risk.19 April
2010 at the Marriott Toronto Airport Hotel.
London Down Syndrome Association Fundraising Event. A. Lobeus will provide more
Information at the next SEAC meeting.
Adolescent Addictions (Substance,Gambling,Internet and Video Games)Keynote Speaker:
Dr.Bruce Ballon. 30 April 2010.Hilton Hotel, London.
Parents Partnering with Educators - 27 February 2010, 9:30 a.m. - 3:30 p.m. at TVCC, 779
Baseline Rd.E.London.
15.FUTURE MEETING DATES
The following future meetings were scheduled:
2010,Tuesday,March 2-11:45 a.m.
2010,Monday,April 12 -6:30 p.m.
2010,Monday,May 3 -6:30 p.m.
2010,Tuesday,June 1 -11:45 a.m.
16.FUTURE AGENDA ITEMS
a.Special Education Budget Update 12 April 2010
b.Mental Health and Wellness Committee Update
c.Vocational Education Review
d) SEAC Action Plan Update
17.ADJOURNMENT
The meeting adjourned at 3:00 p.m on motion.
RECOMMENDATIONS:none
J.GRITZAN
Chair
2010 February 23...10
15.REPORTS OF COMWIITTEES -cont'd
b.REPORT OF THE CHAIRS'COMMITTEE 2010 February 16
12:20-1:26 pm.
MEMBERS ADMINISTRATION AND OTHERS
J.Bennett (Acting Chair) T.Grant B.Tucker S.Christie
J.Stewart (via teleconference)
Regrets:T.Roberts
1.APPROVAL OF AGENDA -The agenda was approved with the addition of Item 7.
2.CONFLICTS OF INTEREST -none declared
3.REVIEW OF 2010 FEBRUARY 23,2010,BOARD AGENDA
The agendas for the in-camera and public Board'meetings of February 23,2010,were
discussed and updated.
4.CORRESPONDENCE
A letter from Minister of Education K.Wynne will be added to the February 23,2010,Board
agenda under "Communications".
5.2010 TRUSTEE ELECTIONS -DETERMINATION AND DISTRIBUTION OF TRUSTEE
POSITIONS
Information regarding the determination and distribution of trustees for the upcoming
municipal elections was discussed.It was noted that the number of elected trustees in each
board is set at the number determined for the 2006 regular election,i.e.12 for Thames
Valley. In addition,the Board includes a First Nations trustee and two student trustees.
The distribution of trustees will be determined and submitted to the Ministryof Education by
April3,2010.The following motion was moved and carried:
That an ad hoc committee be established to determine the trustee distributionforthe Cityof
London in preparation for the 2010 election.
6.VIDEO STREAMING -NOTICE TO SCHOOLS
It was suggested that a notice be sent to schools regarding the video streaming of the public
Board meetings.It was agreed that schools involved in the meetings will be apprised of the
opportunity to view the proceedings through video streaming.Director Tucker will speak with
the Adrhinistrative Council in this regard.
7.OTHER BUSINESS
a.Trustee PD Funds
The distribution and balance of trustee PDfundswere discussed inviewofthe upcoming
trustee PD session.It was noted that the PD Committee will be meeting to review
upcoming expenses.Trustee Grant will report back to the next Chairs'Committee inthis
regard.
Chair Roberts will send a reminder to the trustees of the EQ360 initiative.
^^2010 February 23...11
15.REPORTS OF COIUIWIITTEES -cont'd
b.REPORT OF THE CHAIRS'COMMITTEE -cont'd
8.DATE AND TIME OF NEXT MEETING
The following meetings were scheduled for 9:00 a.m.:
1. March 3,10 (11:30 a.m.-1:30 p.m.);
2. April 7,21;
3.Mays,19;
4.June 2, 16.
9.ADJOURNMENT
The meeting adjourned at 1:26 p.m. by motion.
RECOMMENDATION:
That an ad hoc committee be established to determine the trustee distribution for the City of
London in preparation for the 2010 election.
J.BENNETT
Acting Chairperson
The recommendation was adopted on motion of J. Bennett,seconded by P.Sattler
Director Tucker explained that it is the Board's responsibility to determine the trustee
representation and may remain at status quo and that the determination must be made be 2010
March 31. It was noted that communities and principals are familiar with the current
representation.
c. THAMES VALLEY PARENT INVOLVEMENTCOMMITTEE (TVPIC)UPDATE
A.Morell,Chair,President of TVPIC,providedhighlightsof recent activities.She noted that the
Committeeis hostinga Secondary School Council focusgroupand networking session on 2010
March 10 at Sir. Frederick. Banting S.S.Items on the agenda include a consultation session on
vocational programand secondary tech review,Increasingthe roleofsecondary schoolcouncils
for family of schools and parent involvement funds. Everyone Is invited and encouraged to
attend.
The fourthannual Parent Forum will be heldon 2010 February25. Ms.Morell expressed thanks
toSupt.B.Sonierforher assistance in organizing this information session. The London District
Catholic School Council, London Middlesex Health Unit,TVPIC in partnership withthe Boards,
Elgin St. Thomas PublicHealth Unit,Oxford County Public Health and EmergencyServices as
part ofa joint initiative bringstogether parents, educators and community agencies to create
links,supports and understandingneeded to build stronger community members in particular our
students.Presenters will include the London Anti-bullying Coalition, London Police Services,
London Public Library,School Social Worker, Mental Health for Kids,Young Adult Team.
Ms.Morell described an upcoming conference inMayheldinpartnership with the OntarioHealthy
Schools Coalition and provided information on how schools are utilizing the $500.00 Parent
Involvement Funds.
Aparentsupportgrouptosupport U-Turn students held Its first meeting last month and will hold
meetings monthly.
2010 February 23...12
15.REPORTS OF COMMITTEES -cont'd
c. THAMES VALLEY PARENT INVOLVEMENT COMMITTEE (TVPIC)UPDATE -cont'd
In addition,TVPIC Chair A.Morell and Vice Chair C.Wall<er have been invited to attend the
Curriculum and Assessment Policy Branch, MOEto participate in a parental focus group on
report card comments.
16.COMMUNICATIONS
a.CHAIRS'SUMMARY REPORT
Chair Roberts thanked Supt.L.Griffith-Jones and Exec. Supt.M.Sereda for the Leadership
workshop on 2010 February 23.^
b. ONTARIOPUBLIC SCHOOL BOARDS' ASSOCIATION- UPDATE
P. Sattler riotedtwo motions will be coming forward to the Board-the firstfrom the Violence in
the Media Coalition regardingviolenceinhockey.All members ofthe coalition (OPSBAbeing
a member) are asked to lend their voice to Hockey Canada's National Hockey Summit. The
second motioncomingforwardcalls on OPSBAto pursue the feasibility of legal action withthe
federalgovernmenttogain parity with other levelsofgovernmentfora full GSTrebate forschool
boards.
c.Minister of Education
A letter from former Ministerof Education K.Wynne was received responding to the Board's
congratulations on her new appointment to Transportation.
17.NOTICE OF MOTION -none
18.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -none
19.ADDITIONAL ITEMS -none
20.QUESTIONS/COMMENTS BY MEMBERS
T.Grant advised trustees that she represented the Board at the MentalHealthforKids website launch
and attended the Ministry Advisory Councilon Special Education to review health services at the
school level.
J Bennett noted tickets are available for Variety Is,a musical presentation performed by secondary
students being held at the John Labatt Centre on 2010 March 31.Manager K.Young explained that
consideration is being given to placing advertising posters in seniors homes and she continues to
seek media coverage of this event.Tickets will be available at the doors.
In response to a question,Manager Young noted that a meeting will be held on 2010 March 02 to
discuss strategy around students who have left the system because of a lack of transportation.
G. Hart reported that the Dairy Farmers will continue the Dairy Days program with support from
community funding.
The meeting recessed at 9:35 p.m. on motion of J.Stewart,seconded by J.Bennett to move into the
Committee of the Whole in-camera.It reconvened at 10:00 p.m.
c
2010 February 23...13
21.COMMITTEE OF THE WHOLE IN-CAMERA,2010 FEBRUARY 23 2010 FEBRUARY 23
10:00-10:30 p.m.
MEMBERS PRESENT ADMINISTRATION AND OTHERS
J.Bennett (Chair)S.Peters B.Tucker K.Bushell
S.Doub S.Polhill K.Dalton S.Christie
F.Exiey T.Roberts L.Elliott
T.Grant P.Sattler
G.Hart J.Stewart
R.Tisdale
Regrets:J.Kamphuis
C.Neville
W.Huff
P.Jaffe
The Committee met in camera from 10:00 p.m.to 10:30 p.m.
1.APPROVAL OF AGENDA
The agenda was approved by motion.
2.CONFLICTS OF INTEREST -No conflicts of interest were declared.
3.Confidential legal,property and personal matters were discussed.
4.RISE AND REPORT
A motion to rise and report was moved and carried at 10:30 p.m.
RECOMMENDATIONS:
1.That the Thames Valley DistrictSchool Board enter into contract negotiations with Pearson
Canada as a single source vendor for the purchase of Developmental Reading Assessment
Kits,and that they b e funded from the Student Literacy Reserve Account.
2.That the 1.85 acre portion of the Plattsville Public School site with the legal description
described as Part 3 of Reference Plan 41R-7243 be declared surplus.
3.That the Board approve the Aboriginal Education Advisor 1.0 position to become permanent
effective July 1,2010.
4.That the Board approve the hiringof a TOSA for FSL 1.0 position effective March 22,2010,
funded through the Ministry FSL Grant as outlined in the Ministry memo dated January 14,
2010.
JOYCE BENNETT
Chairperson
2010 February 23...14
22.ADJOURNMENT
The meeting adjourned on motion of S.Peters,seconded byJ.Stewart at 10:30 p.m.
CONFIRMED:
Chairperson
2010 February 23...15
SUMMARY OF APPROVED RECOMMENDATIONS OF 2010 FEBRUARY 23
That the motion related to naming Woodland Heights Public School be deferred to the April 13,2010,
Board meeting.
That an enrolment cap.be instituted at Jeanne Sauv6 French Immersion Public School at the Senior
Kindergarten level such that no more than three classes of SK students will be created and all three
classes met the provincial Primary Class Size cap regulations.
That an enrolment cap be Instituted at Jeanne Sauv6 French Immersion Public School at the Grade'
1 level such that no more than four grade 1 classes will be created and all four classes meet the
provincial Primary Class Size cap regulations.
That an enrolment cap be instituted at Jeanne Sauv6 French Immersion Public School such that one
Grade 7 Extended French Program class be offered ifthe number-of registrations is at least 20
students as of April 15, 2010;that the class be capped at 28 students;and that the class not be
offered if registration is are below 20 students.
That an ad hoc committee be established to determine the trustee distribution for the Cityof London
in preparation for the 2010 election.
That the Thames Valley District School Board enter into contract negotiations with Pearson Canada
as a single source vendorforthe purchase ofDevelopmentalReading Assessment Kits,and thatthey
b e funded from the Student Literacy Reserve Account.
- That the 1.85 acre portionofthe PlattsvillePublicSchool site with the legaldescription described as
Part 3 of Reference Plan 41R-7243 be declared surplus.
• - Thatthe Boardapprovethe Aboriginal Education Advisor 1.0 position tobecome permanenteffective
July 1,2010.
That the Boardapprove the hiring ofa TOSAforFSL 1.0 position effective March 22,2010,funded
through the Ministry FSL Grant as outlined inthe Ministry memo dated January 14, 2010.
That the Board approve for referralto the Ministerof Education, the 2010-2011 Elementary School
YearCalendar, the 2010-2011 Secondary School Year Calendar and the modified 2010-2011 School
Year Calendar for Sir George Ross Secondary School.