1/12/2010 - Regular Board Meeting./
THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR BOARD MEETING,PUBLIC SESSION
2010 JANUARY 12,7:00 P.M.
BOARD ROOM, EDUCATION CENTRE
AGENDA
V-verbal
M -material
1. CALLTO ORDER V
2. O CANADA V
3. SPECIAL MUSICALPRESENTATION -Sir Wilfrid Laurler Secondary School (London)
Senior Strings and GuitarEnsemble V
4. APPROVAL OF AGENDA M
5. OFFICIALRECORD M
6.RECOGNITIONS
a.Robyn Turgeon,South Ridge P.S.,(Tlllsonbiirg)-2009 W.A.Townshend
Gold Medal in Education V
b. Dr.Graham Poliett,London-Middlesex IHealth Unit V
7.CONFLICTS OF INTEREST V
8. CHAIR'S ANNOUNCEMENTS V
9.DIRECTOR'S ANNOUNCEMENTS V
10. PUBLIC INPUT (first Board meeting of month)-none
11.ADMINISTRATIVE PRESENTATIONS
a.Evelyn Harrison PublicSchool V
12.MINUTES OF THE 2009 DECEMBER 15 REGUI-AR BOARD MEETING
a.Confirmation of Minutes
b.Business Arising from the Minutes
13.STUDENT TRUSTEES'UPDATE V
M
14.REPORTS FROM THE ADMINISTRATION
a.Capital Construction Projects Update
b. Information and Communications Technology (ICT)Strategic Plan M
c. Parent MentorshipProgramfor High Needs Students M
d.Common Five (5)Day Rolling Schedule System-wide inall Elementary Schools M
e.Caradoc North Public School,Adelaide-W.G. MacDonald Public School,and
Eiccoe Central Public School Boundary Adjustments M
f.College Avenue Secondary School and Glendale High School Boundary M
^15.REPORTS OF COMMITTEES
a.Audit Committee,2009 December 15
b.Chairs'Committee,2010 January 06
M
M
..J
16.COMMUNICATIONS
a. Chair's Summary Update V
b.Ontario Public School Boards'Association -Update V
c.Minister of Education re Bill 177 M
17.NOTICE OF MOTION
18.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -none
19.ADDITIONAL ITEMS
20.QUESTIONS/COMMENTS BY MEMBERS
21.RECESS TO CONVENE IN CAMERA
a.Committee of the Whole In Camera Report V
22.ADJOURNMENT
THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR MEETING,PUBLIC SESSION
2010 JANUARY 12
The Board met in regular session on 2010 January 12 in the Board Room at the Education Centre,meeting
in public session at 7:03 p.m.to 10:51 p.m.The following were in attendance:
TRUSTEES
J.Bennett P.Jaffe
S.Doub J-Kamphuls
F.Exiey C.Neville
T.Grant S.Peters
W. Huff S. Polhill (7:07)
Regrets;G. Hart
ADMINISTRATION AND OTHERS
B.Tucl<er S.Hughes
K. Dalton M.E.Smith
L. Elliott B.Sonier
B.Greene P.Tufts
M.Sereda K.Wilkinson
C.Bourbonnais-MacDonald K.Bushell
L.Griffith-Jones S.Christie
T.Roberts
P.Sattler(7:07 -10:10)
J.Stewart
R.Tisdale
R.Hoffman
K.Meeson
D.Rajala
S.Young
K.Young
W.Scott
B.Strong
1.CALL TO ORDER.
BoardChairperson T. Roberts called the meetingto order at 7:05 p.m.
2./3.0 CANADA AND MUSICAL PRESENTATION
The appreciation ofthe Board was extended totheSir Wilfrid LaurierSecondaiv School Senior String
and Guitar Ensemble and Conductors Lydia Kendell and Bob Kubica for leading in the singing of0'
Canada and performingtwo musical selections.
4.APPROVAL OF AGENDA
Theagendawas approved on motion of F.ExIey,seconded by J.Stewart.
5.OFFICIAL RECORD
S.Christie,Supervisor,Corporate Services,read the following official record into the minutes;
We regret to record the death of Seth Hamacher,a 9-year-old student at Plattsvilie &District
Public School, on 2009 December 12.
6.RECOGNITIONS
a.ROBYN TURGEON - 2009 W.A.TOWNSHEND GOLD MEDAL IN EDUCATION
Exec.Supt.L.Elliott Introduced teacher Robyn Turgeon.The congratulations of the Board was
extended to Ms.Turgeon as recipient of the 2009 Bishop Townshend Award.In winning this
award,she was recognized for her achievements asa scholar,teacher,mother and Aboriginal
Canadian who helps students succeed by demonstrating excellence in the areasof physical,
social,intellectual and spiritual development.It was noted that Ms.Turgeon has earned the
highest academic standards with her narrative thesis "She Cames the Earth on Her Back:
Scholar,Teacher,Mother,Anishnabekwe"that looks at women struggling with identity issues.
Ms.Turgeon responded thanking the Board for the recognition and explaining her work with
Aboriginal students and the First Nations community.
/
2010 January 12...2 ^
6.RECOGNITIONS-cont'd "
b. DR. GRAHAM POLLETT,LONDON-MIDDLESEX HEALTH UNIT
Director Tucker introduced Dr.Graiiam Pollett. MedicalOfficerof the London-Middlesex Health
Unit,and indicated thatthe Unit has long been an advocate and partner with the Thames Valley
DIsWct School Board.Dr.Pollett provided an update onthe H1N1 immunization campaign held
during the fall of 2009.He advised that 111 clinics immunized more than 103,000 people and
an additional 19,000 people received the seasonal influenza vaccine.There were 23 clinicsheld
at 14 TVDSB schools with some school facilities beingused multiple times.
Dr.Pollett extendedhis appreciation to Director Tucker,Manager K.Young,ManagerJ.Neville,
Health and Safety Officer S.Muscutt,principals andstaff for opening schoolsand rescheduling
classes to accommodate the immunization clinics.He noted that because of a shortage of
vaccine,it complicated clinic scheduling that often resulted in last minute calls to confimn the
availability ofschools. He expressed histhankstoeveryone involved in assistingthe Health Unit
ina complexand challenging H1N1 immunization campaign. He presented a plaqueon behalf
of LMHU inappreciation ofthe Board's co-operation and support.
Director Tuckerthanked Dr.Pollett commending the professionalism and efficiency displayed by
the London-Middlesex Health Unit staff during the immunization campaign at the schools.
7.CONFLICTS OF INTEREST - No conflicts of interest were declared.
8.CHAIR'S ANNOUNCEMENTS -none
9.DIRECTOR'S ANNOUNCEMENTS ,^
Early Learning Program
DirectorTuckerintroduced thediscussionofthe implementation ofthe Early Learning Program (ELP).
Supt.Bourbonnais-MacDonaid provided an update on the Programforthe 2010-2011 schoolyear
announced by the Premier. For TVDSB,the full-day early learning program will be held In 52
classrooms available at 19 school sites.Supt.Bourbonnais-MacDonald indicated that she has
received positive feedback regarding the program from parents as the implementation process
begins.She extended appreciation to the Board team for their work.
In response to a question,Supt.Bourbonnais-MacDonaid advised that all schools selected for first
year implementation were validated.She noted that for Year Two, 21 classes have been chosen;
however,there are noother firm directions. Appreciationwas extended to Manager K.Young,Public
Affairs and CommunityRelations, for ensuring that information was sent to trustees early.
New Schools
Director Tucker commented on the four new TVDSB schools that opened following the Christmas
break.Exec.Supt.K.Dalton advised that,thanks to the efforts of Executive Officer K. Bushell and
Manager J. Neville and Facility Services staff,the'Board successfully opened Wilberforce P.S.,West
Missouri P.S.,Blenheim District P.S.,and Pierre Elliott Trudeau French Immersion P.S.on 2010
January 04.
Supts.P. Tufts, M.E.Smith and S.Hughes commented on the open houses and various events still
to come at each of the schools.They will give parents,students and the community an opportunity
to view the new facilities and enhancements.
Supt. Smith reported on activities at Blenheim District P.S. She noted that the School Council had
only positive comments and that there were no transportation issues.She advised that the Open '
House activities are scheduled for2010 January 28. Supt. Hughes commented on the new Pierre
Trudeau French Immersion P.S.noting itis another success story with student and staff being very
happy with the newschool.
2010 January 12...3
9.DIRECTOR'S ANNOUNCEMENTS -cont'd
New Schools -confd
Exec. Officer K.Bushell indicated tiiat itwas a race tothe finishfor operations and maintenance staff
and contractors to have the additions,renovations,and new construction completed at the four new
schools in order to open on schedule.IHe noted that extra effort was required to be sure that the
heating systems were up and running. The Administration is pleased withthe results to date as worl<
will continue for the next few months to complete the projects.
Exec.Supt B.Greene commented on the impressive start at the four sites noting that student
transportation was problem free. He extended appreciation to General Manager M. Heath, the
Southwestern Ontario Student Transportation Services (STS)staff and the Bus Operators'
Association for their outstanding efforts in making sure all routes were tested priorto opening day and
ensuring Information was communicated to principals and parents.Exec.Supt.Greene noted that
the positive aspect of this student transportation experience will be used as a model forfuture school
openings.
Chair Roberts extended appreciation to Mr. Bushell, Facility Services and STS staff for their
outstanding effort in ensuring that all four schools were operational and welcoming to students on
opening day.
10.Public Input (first Board meeting of month)-none
11.ADMINISTRATIVE PRESENTATIONS
a.EVELYN HARRISON PUBLIC SCHOOL
Supt.K.Wilkinson reported that the Administration is committed to bringing learning initiatives
undenvay across Thames Valley to the Board once every month.She thanked the Evelyn
Harrison Public School staff for their presentation that focuses on outcomes from the District
Review Team process.These outcomes impact teaching and learning,critical pathways for
student success.Supt.Wilkinson distributed a list of upcoming professional development
sessions and invited trustees to attend any of the workshops.
Supt.Bourbonnals-MacDonald,in her capacity as Superintendent for Evelyn Harrison P.S.,
advised that she is able on an on-going basis to see the incredible team effort of the teachers
and administration who are always focused on providing the best possible learning environment
fortheir students.Duringvisits,she witnesses diverse teaching strategies inall classrooms and
collaborative work inalldivisions within a nurturing and caring environment.She introduced and
welcomed Principal Jacquie Fitzsimmons,Vice Principal Peter Kuraclna,Librarian R.A.Moriey
and Teachers Kathleen McGuchan,Sharon Kyte,Diane Middlemiss,and Kari Harding.
The presentation bythe EvelynHarrison PS learning team highlightedthe impact ofthe District
Review on teacher practice and student learning. It began with an Introduction to the school
through a slide show emphasizing the values, culture and climate of the school. Each ofthe
teachers gave specific examples ofeffective strategies that are used inthe classroom to make
a difference to student leaming.There was a visual walk-through of the learning strategies as
well.As a result of utilizing new techniques,teachers have been involved as presenters in
professional developmentacross the District through video presentationsand classroom visits.
Staff are excited that Evelyn Harrison has been chosen as one of the first full-day learning
programs forJunior Kindergarten/Senior Kindergarten students.
^The Evelyn Harrison P.S.staff emphasized that the District Reviews are having a tremendous
(impact on schools.It has opened the doors so all schools are able to share best practices
resulting In higher student achievement.
2010 January 12...4
11.ADMINISTRATIVE PRESENTATIONS -cont'd
a.EVELYN HARRISON PUBLIC SCHOOL -cont'd
The EvelynHarrisonP.S. staff responded to questions posed by trustees.PrincipalFitzsimmons
and Vice Principal Kuracina commented on tiow the Junior Kindergarten/Senior Kindergarten
(JK/SK)teachers use the school improvement theme for parent interviewstoprovide parents with
strategies to use at home to help students attain better results.
Director Tucker extended appreciation to the Evelyn Harrison P.S.staff for their continual efforts
to improve student leaming.
12.MINUTES OF THE 2009 DECEMBER 15 REGULAR BOARD MEETING
a.CONFIRMATION OF MINUTES
The minutes of the Regular Board Meeting,2009 December 15 were adopted on motion of T.
Grant seconded by F.Exiey.
b.BUSINESS ARISING FROM MINUTES -none
13.STUDENT TRUSTEES'UPDATE
Student Trustee J.Kamphuis indicated that the next Student Advisory Council meeting will be held
on 2010 January 21.Student Trustee C. Neville announced that two weeks after submitting a letter
on behalf of the 26,000 TVDSB secondary students to the Managing Director of Serco DES and the
President of United Steel Workers,Local 9511,the bargaining committees for both parties have come
to a tentative agreement.Normal driver training services resumed at 1:00 p.m. on 2010 January 04
at the majorityof Drive Test Centres throughout Ontario.
14.REPORTS FROM THE ADMINISTRATION
a.CAPITAL CONSTRUCTION PROJECTS UPDATE
Exec. Supt.Greene introduced the report on the status ofcapital construction projects. He noted
that, with the significant number of projects undenway across the system,the report will be
brought fonvard three times per year.
Executive Officer K.Bushell presented the following status of current projects.
Medway High School -Addition &Renovation
Project complete and opened 2009 September 08;
Contractor completing deficiencies and warranty items;
Official rededication 2010 January 14 @ 7:00 p.m.
Pierre Elliott Trudeau French Immersion Public School -Addition &Renovation
- Addition and renovation completed;
-School occupied 2010 January 04;
Contractor completing deficiencies and warranty items;
Official rededication 2010 May 05.
Blenheim District Public School
-School completed and occupied 2010 January 04;
-Gymnasium to be ready for use 2010 January 18;
-Contractor completing deficiencies and waranty items;
Existing Drumboschool to be demolished by 2010 January 30;
- Parking and site work scheduled to be complete by 2010 May;
- Official opening 2010 May 13.
r
2010 January 12...5
14.REPORTS FROM THE ADMINISTRATION -confd
a.CAPITAL CONSTRUCTION PROJECTS UPDATE -cont'd
Wllberforce Public School
School completed and occupied 2010 January 04;
Contractor completing deficiencies and warranty items;
- Official opening 2010 May 06.
West Nissouri Public School
-School completed and occupied 2010 January 04;
-Contractor completing deficiencies and warranty items
- Official opening 2010 May 03.
New Stoney Creek Area Public School
Load bearing masonry complete;
Structural steel complete;
-Floor slabs poured;
-Mechanical/electrical 40%complete;
-School scheduled to open 2010 September.
College Avenue Secondary School -Addition &Renovation
-Addition water tight;
-Masonry veneer complete;
-Slabs complete;
-Mechanical/electrical 40%complete;
Drama, weight room,communications renovation will be turned over for 2"^semester;
Project is on schedule to be completed for 2010 September.
Glendale High School -Addition &Renovation
Load bearing masonry 50%complete;
- Floor slabs poured;
-Mechanical/electrical 30%complete;
- Renovations to existing building to commence 2™^semester;
Project is on schedule to be completed for 2010 September.
A.E.Duffield Public School -Addition &Renovation
Site servicing issues resolved;
-All load bearing masonry complete;
-Roof deck 80%complete;
50%concrete slabs poured;
-Mechanical/electrical 30%complete;
-Project on schedule to be completed for 2010 September.
Caradoc Central Public School -Addition &Renovation
Load bearing masonry complete;
Building water tight;
-Slabs 100%complete;
Mechanical/electrical 40%complete;
- Projecton schedule to be completed for2010 September.
Northridge Public School -Addition &Renovation
-Site servicing 40%complete;
-Exterior load bearing walls 50%complete;
Mechanical/electrical 30%complete;
Interior renovations to existing school 25%complete;
Asbestos abatement to be completed by 2009 December 30;
Projecton schedule to be completed for 2010 September.
2010 January 12...6
14.REPORTS FROM THE ADMINISTRATION -confd
a.CAPITAL CONSTRUCTION PROJECTS UPDATE -confd
Woodland Heights Public School -Renovation
Design for renovations complete;
- Public meeting planned for 2010 February;
-Project to be tendered In 2010 March;
- Construction to commence by 2010 March 15 and completed by 2010 August to be
occupied for 2010 September.
Edward Street Public School -Addition &Renovation
- Design Committee organization underway;
Board presentation of design scheduled for 2010 April 20;
- Projectto be tendered and construction tocommenceSummer of 2010;
- Addition and renovation to be ready for occupancy 2011 September.
Locke's Public School •Addition &Renovation
Design Committee organization underway;
- Board presentation ofdesign scheduled for 2010 April 20;
- Projectto be tendered and construction tocommence 2010 Summer;
-Addition and renovation to be complete and ready for occupancy 2011 September.
D.M.Sutherland Public School -Addition &Renovation
Design Committee organization unden/vay;
Boardpresentation ofdesign scheduled for 2010 April 20;
-Project tobe tendered and construction to commence Summerof 2010;
-Addition and renovation to be completeand readyforoccupancy Fall of 2011.
Springbank Public School -Addition&Renovation
- DesignCommittee organization underway;
- Boardpresentation ofdesign scheduled for 2010 April 20;
-Project tobe tendered and construction to commence Summer of 2010;
-Addition and renovation to be completeand readyforoccupancy Fallof 2011.
Harris Heights Public School -Addition &Renovation
- Design Committee organization undenway;
Board presentation ofdesignscheduledfor 2010 April 20;
-Project tobe tendered and construction to commence Summerof 2010;
-Addition and renovation to be completeand readyforoccupancy Fallof 2011.
Princess Anne Public School (Ingersoll)-Addition &Renovation
Design Committee organization undenway;
Board presentation ofdesignscheduledfor 2010 April 20;
-Project tobe tendered and construction to commence Summerof 2010;
-Addition and renovation to be complete and readyforoccupancy Fall of 2011.
New North Ingersoll Public School
- DesignCommittee organization underway;
Board presentation of design scheduled for 2010 April 20;
-Project tobe tendered and construction to commence Summer of 2010;
-Addition and renovation to be complete and ready for occupancy Fall of 2011$120M has
been spent to date.
2010 January 12...7
14.REPORTS FROM THE ADMINISTRATION -cont'd
b.INFORMATION AND COMMUNICATIONS TECHNOLOGY (ICT)STRATEGIC PLAN
Exec. Supt.L.Elliott asked that ITS Manager S. Young present the new Information and
Communications Technology (IGT)Strategic Plan.
Manager Young indicated thatthe purposeofthe Plan isto provide a greater understanding of
the current technology landscape in TVDSB,as well as demonstrate connections between the
use oftechnologyand the Board Improvement Planand System Goals.With these established,
thedocumentprovidesaframeworkfor priorities forfuture ICTdecision-making overthenext five
years,input was received from a variety ofstakeholders including students,staff,administration
and trustees.Current trends in educational technology were also researched and explored.
Withthe challenge ofthe constant need to enable students and staff to access and skillfully use
stable technology across a large district and limited funds, the following five IT strategic priorities
were identified:
-Wireless Access in schools/Sites;
-Improved Quality of Technology;
-Remote Use of Technology and Videoconferencing;
-Training;
Emerging Areas of Focus.
The Administration responded to questions posed by trustees.Exec. Supt.Elliott explainedthat
one or two Grade 7/8 classrooms have been selected to participate in an e-classroom setting
r 1 usinga pilotof five textbooks bundled electronically.The e-textbooks may be accessed bythe
^students from home with the teacher having full control of the units of work.She Indicated that
classroom technology funding reductions may impact expanding technology initiatives.Itwas
noted that the costs associated withthe 2009-2014 ICT Strategic Plan are to be covered within
existing budgets.
c.PARENT MENTORSHIP PROGRAM FOR HIGH NEEDS STUDENTS
DirectorTucker Introducedthe report presented toprovidefinancial support forthe co-sponsored
partnership betweentheThames Valley District School Board andtheThames Valley Children's
Centre.
On 2009 October 06, the Long-Term Community Partnership Ad Hoc Committee approved a
recommendation that the TVDSB enter into a one-year,renewable,co-sponsored partnership
with the Thames Valley Children's Centre in the amount of $20,000 to provide a parent
mentorship program forparents of high needs students transitioning to a new school.
The program involves parents working with parentsandfocuseson communication and how to
maintain positive relationships with the school.It is specific tostudentsand youth with special
needs and theirfamilies.TVDSB staff have provided guidance inshaping the programand now
into the second school year, several referralshave been received. The programis availableto
the broader TVDSB community.
RECOMMENDATION:
Thatthe Thames Valley District School Board renew the co-sponsored partnership with the
Thames Valley Children's Centre in the amount of$20 000to provide a parent mentorship
program forparentsof high needsstudents transitioning toa new school.
2010 January 12...8
14.REPORTS FROM THE ADMINISTRATION -cont'd
c.PARENT MENTORSHIP PROGRAM FOR HIGH NEEDS STUDENTS -cont'd
The following amendment was movedbyJ. Stewart,seconded byJ. Bennettand earned:
That the words "through the Multi-Purpose Fund"be added to the recommendation.
The recommendation,as amended was adopted on motionofJ. Stewart,seconded byJ. Bennett
as follows;
Thatthe Thames Valley District School Board renewthe cosponsored partnership with the
Thames Valley Children's Centre in the amount of$20000to provide a parent mentorship
program for parents of high needs students transitioning toa new school through the Multi
purpose fund.
d.COMMON FIVE (5)DAY ROLLING SCHEDULE SYSTEM-WIDE IN ALL ELEMENTARY
SCHOOLS
Supt L.Griffith-Jones explained that effective 2010 September,all elementary schools will
implement common five-day rolling schedules.This change is necessary because the
elementary Provincial Discussion Agreement has allocated the preparation time In blocks oftime
that only work In a five-day schedule.Amemo has been sentto principals advising them ofthis
decision. This information has also been included in the schools'newsletters and Is to be
inserted with the Junior Kindergarten/Senior Kindergarten (JK/SK)January report card as
follows:
"Elementary Schedules
Effective 2010 September,all elementary schools in the TVDSB will implement a common five
(5)day rolling schedule.It is expected that Junior Kindergarten/Senior Kindergarten will be on
thesame schedule.Weare in the process of notifying daycare operators ofthis change for2010
September.For example.Tuesday.2010 September 07 will be Day 1."
Theschools have been asked to communicate totheirdaycare providers in the community.In
addition,a letter will also besentto daycare providers directly informing them ofthe change for
2010 September.
Exec.Supt.Sereda added that the rolling schedule allows efficiencies in providing teacher
preparation timeperthe collective agreement.
e.CARADOC NORTH PUBLIC SCHOOL,ADELAIDE-W.G.MACDONALD PUBLIC SCHOOL,
AND EKCOE CENTRAL PUBLIC SCHOOL BOUNDARY ADJUSTMENTS
Exec.Supt.Dalton,Supt.P.Tuft and Planning Officer G.Owens presented a report to modify
boundary adjustments.Exec.Supt.Dalton explained that a boundary review was requested
during the ARC process.
The Board,at its meeting of2008 October 14,approved the following motions:
"Thatthe students of Metcalfe Central Public Schoolbe accommodated at Caradoc
North Public School and Ekcoe Central Public School."
"Thatthe Senior Administration consult with the Metcalfe CentralSchool Council in
order to facilitate input onthe boundaries for school designation."
Ameeting was held at Metcalfe Central Public School,atthe call of the School Council,v^th the
Metcalfe Central Public School Community,Supt.Tufts and Planning Officer Owens on 2009
October 07 to obtain input about school boundaries consistent with the Board direction.
Approximately 40 were in attendance.At the meeting,a number of comments were made to
Senior Administration regarding potential boundary options for the Metcalfe School area.
n 2010 January 12...9
14.REPORTS FROM THE ADMINISTRATION -confd
e.CARADOC NORTHPUBLICSCHOOL,ADELAIDE-W.G.MACDONALD PUBLICSCHOOL,
AND EKCOE CENTRAL PUBLIC SCHOOL BOUNDARY ADJUSTMENTS -cont'd
Anumberof community members indicated a preference for Adeiaide-W.G.MacDonald Public
School as an option.The following suggestions were offered:
• that the entire Metcalfe Central Public School area be designated to one school;
that the area designated to Ekcoe Central Public School parallelthe secondary boundary
currentlyfor Glencoe District High School;
• that Adelaide-W.G. MacDonald PublicSchool be included as an option for Metcalfe Central
Public School;
• that a Community survey be conducted to obtain additional Information.
Supt Tufts Indicated that there was no consensus as toa potentialrealignmentofboundariesat
that time. As noted above,it was suggested that a community survey be undertaken.It was
agreed thatthe School Council would conductthe surveyand the Senior Administration would
compilethe results. The survey resultswere considered bythe Capital Planning Co-ordinating
Committee as It developed the boundary recommendations.
Asummary ofthe School Council Surveywas provided.Atotalof56surveys were sent outand
51 were retumed for an overall return rate of 91 %.The results showed that:
30 families selected Caradoc North Public School;
10 families selected Adelaide-W.G.MacDonald Public School;
- 4 families selected Ekcoe Central Public School;
5 families indicated either Caradoc North or Adelaide-W.G.MacDonald Public Schools;
- 1 family indicated another Board, and
- 1 familyIndicated no preference.
Planning Officer Owens advised that,following receipt of the surveys and the plotting of the
responses, a boundary map was prepared showing the distribution ofthe responses and the
family choices. A recommended boundarywas subsequently prepared which would divide the
Metcalfe Cental Public School area among the three schools identified inthe survey response
and would add Adelaide-W.G.MacDonald Public School to the list of schools identified by the
Board in its motion of 2008 October 14.
Based on the recommended boundary option,32 familieswho responded reside within the area
proposed forCaradoc North Public School.Of this number,26 identified Caradoc North Public
Schoolas theirchoice, one family indicated EkcoeCentralPublicSchool,two families indicated
either Caradoc North or Adelaide-W. G.MacDonald Public Schools,and two families indicated
Adelaide-W.G.MacDonald Public School.
Six families responded who would be within the proposed Ekcoe Central Public School boundary,
three indicated they wished Caradoc North Public School and three indicated Ekcoe Central
PublicSchool.The area Identified for Ekcoe Central PublicSchool corresponds to the area for
Glencoe DistrictHighSchool as was suggested duringthe community meeting.
Twelve families would be in the Adelaide-W.G.MacDonald Public School area.Ofthis number,
8 identified Adelaide-W.G. MacDonald Public School as their choice;one family indicated
Caradoc North PublicSchool,and three families Indicated either Caradoc North or Adelaide-W.
G.MacDonald Public Schools.
Basedonthe resultsofthe meeting held on2009October07at Metcalfe Central Public School
and the subsequent School Council survey,the proposed boundary modifications are
recommended.
2010 January 12...10
14.REPORTS FROM THE ADMINISTRATION -confd
e. CARADOC NORTH PUBLIC SCHOOL,ADELAIDE-W.G. MACDONALD PUBLIC SCHOOL,
AND EKCOE CENTRAL PUBLIC SCHOOL BOUNDARY ADJUSTMENTS -cont'd
RECOMMENDATIONS:
1.That,effective 2010 September 01,the boundary for Caradoc North Public School be
modified to include the following area of Metcalfe Central Public School;
The area bounded on the east by the shared boundary with Caradoc North Public School,
on the south by the centre line of Inadale Road, on the west by the centre lineof Thames
Road the centre lineofWinter Driveand the centre lineof Sexton Road (Country Boundary,
and on the north bya linemid-block between Murphy Road and Katesville Road, and on the
east by the centre line of Melbourne Road.
2.That,effective 2010 September 01,the boundary for Adelaide-W.G.MacDonald Public
School modified to include the following area of Metcalfe Central Public School:
The area bounded on the north with the shared boundary with Adelaide-W.G.MacDonald
PublicSchool, on the west bythe centre lineof Sexton Road (County Boundary Line),on the
south bya linemid-block between MurphyRoad and KatesvilleRoad, and on the east by the
centre line of Melbourne Road and the west boundary of the Town of Strathroy.
3. That, effective 2010 September 01,the boundaryforEkcoeCental PublicSchool be modified
to include the following area of Metcalfe Central Public School:
The area bounded on the west bythe boundary shared with Ekcoe Central PublicSchool(
Dundonald Road) and the centre lineofSexton Road (County boundary line),on the north
bythe centreline ofWinter Drive,onthe east bythe centre line ofThames Road,and onthe
south by the centre line of Inadale Drive.
Recommendations 1, 2 and 3 were adopted on motion of 3.Doub,seconded by J.Stewart.
Trustee Peters was absent during the voting.
f.COLLEGE AVENUE SECONDARY SCHOOL AND GLENDALE HIGH SCHOOL BOUNDARY
Exec.Supt.K.Dalton presented a reportto modify the boundariesforCollegeAvenueSecondary
Schooland Glendale High Schoolinordertoincorporatethe area of Norwich DistrictHigh School
which is to close as of 2010 June 30.
The Board, at its meeting of 2008 October 28,approved the following:
"That the students of Norwich District High School be accommodated at College Avenue
Secondary Schooland Glendale High Schooleffective2010 September 01."
"Thata BoundaryCommittee be established to seek inputon secondary boundaries
forschool designations in South East Oxford.Further,that consultation occur with
the Grand Erie School Board on possible student accommodation at Delhi District
Secondary School."
"Thatthe grade ninestudents at Annandale School be accommodated at Glendale High
School effective 2010 September 01."
Ameeting was held at Norwich District High School on2009September 21 with Superintendent
of Education Mary Ellen Smith and Planning Officer Gil Owens to obtain input about school
boundaries consistent withthe Board direction.Approximately 150 people attended the meeting
were the initial boundary option was presented. Atthat time, a number of comments were
offered to the Senior Administration regarding the Initial boundary option.
2010 January 12...11
\/
14.REPORTS FROM THE ADMINISTRATION -cont'd
f.COLLEGE AVENUE SECONDARY SCHOOL AND GLENDALE HIGH SCHOOL BOUNDARY -
confd
There was no consensus as to a potential realignment of boundaries.Itwas suggested and
agreed the School Councils would be asked to conducta surveyofthe community and further
that Senior Administrationwould compile the results of the survey. The results of the school
meetingand the surveywere considered bythe Capital Planning Co-ordinating Committeeas it
developed the recommendation on boundaries. The following summary of the Survey was
provided.
Number of Students to: College Avenue Glendale Unsure Other
Norwich DHS 17 7 3 18
(33 surveys returned)
North Norwich PS 7 0 3 14
(24 surveys returned)
Norwich PS School Council chose not to issue the survey
Otterville PS 0 2.03
(5 surveys returned)^
r -Totals 24 9 3 35
Norwich District High School has a potential200 students in grades 9to 12 (including 20% return
of Grade 12's). Ofthis number, 80-85% reside In the area recommended for CollegeAvenue
Secondary School and 15-20%reside inthe area recommended for Glendale High School.
The current grade 8 student enrolment Is as follows:
North Norwich Public School:24
Norwich Public School:33
•Otterville Public School:21
RECOMMENDATIONS;
1. That,effective2010 September 01,the boundaryforCollegeAvenueSecondary Schoolbe
modified to includethe following area of Nonwch District High School:
The area bounded onthe east bythe centre lineofWindham Line (shared boundarywith the
County of Brant andthe County of Norfolk),onthesouth mid block between Maple Dell Road
and Pleasant Valley Road/Airport Road,onthewest bythe shared boundary with Ingersoll
District CollegiateInstitute/College AvenueSecondarySchool,and onthenorthbytheshared
boundary with CollegeAvenue Secondary School.
2. That,effective 2010 September 01,the boundary forGlendale High School be modified to
Includethe following area of NonA^ich District High School:
The area bounded on the north mid block between Maple DellRoad and Pleasant Valley
Road/Airport Road,on the west and south by the shared boundary with Glendale High
r 'School,and on the east bythe centre line of Windham Line (shared boundary with the
^County of Nori'olk)
3.That,effective 2010September 01,the boundary for Glendale High School be modified to
includethe Grade 9 boundary forAnnandale School.
2010 January 12...12
14.REPORTS FROM THE ADMINISTRATION -cont'd
f.COLLEGEAVENUESECONDARYSCHOOLANDGLENDALEHIGHSCHOOLBOUNDARY-
confd
The Administration responded to questions posed by trustees.Supt Daiton indicated that
community participation to this review was minimal and that the feedback from the community
for the subsequent survey was also limited.
Student Trustee C. Neville asked for a breakdown of the 18 responses in the "Other"category
for NorwichDistrictHighSchool. Supt.M.E.Smith advised that they were; 1 -don't know;12 -
Delhi;3 - none of above;1- St. Mary's; and 1 -Graduate.Exec. Supt. Daiton reviewed out-of-
area transportation eligibility indicating that the predominant reasons Include programs not
availableat the student(s)'home school, safety issues and fresh start arrangements forout-of-
area students.
Trustee Jaffe requested a recorded vote. Recommendations 1,2 and 3 were adopted ona Poll
Vote as follows:
YEAS:J. Bennett, S. Doub, F.Exiey,T. Grant, W.Huff,P. Jaffe, S.Polhill,T.
Roberts,P.Sattler,J.Stewart,R.Tisdale
NAYS:Nil
ABSTENTION:S.Peters
Student Trustee Kamphius -Yes
Student Trustee Neville -Yes
15.REPORTS OF COMMITTEES
a.REPORT OF THE AUDIT COMMITTEE 2009 December 15
3:07 p.m.-4:10 p.m.
MEMBERS PRESENT ADMINISTRATION AND OTHERS
T. Grant R. Robertson (3:15)B.Greene S.Christie
S.Peters T.van Pinxteren K.Meeson
R.Tisdale (Chair) T.Roberts
1.APPROVALOF AGENDA- The agenda was approved by motion.
2.CONFLICTS OF INTEREST -none declared
3.ELECTION OF THE 2010 COMMITTEE CHAIR
Exec.Supt.B.Greene opened the meeting and presided overthe election ofthe 2010
Committee Chair.Trustee Tisdale was acclaimed tothe position and chaired the remainder
of the meeting.
4.TRANSFER FROM RESERVE
Manager K.Meeson explained thatthe approval to transfer amounts from reserves has been
formalized tothe 2009-10 operating budgetandtheamounts have been added.Next year,
approval ofthe transfers to reserves and from reserves will be summarized on one report.
She responded to members'questions.
The following motion was movedand carried:
- That the AuditCommittee recommend to the Board that the following transfers from
reserves be approved:
2010 January 12...13
^15.REPORTS OF COWin/IITTEES -confd
a.REPORT OF THE AUDIT COMWIITTEE -cont'd
4.TRANSFER FROM RESERVE -cont'd
- Thatthe externally restricted transfers from reserves in the amount of $4,593,647 be
approved;
- Thatthe internally restricted transfers from reserves In the amount of $6,616,969 be
approved.
5.NOVEMBER MONTHLY FINANCIAL STATEMENTS
Manager Meeson presented the 2009 November monthly financial statements noting the
report will go to the 2009 December 15 Board meeting.She advised that the school-based
casual salaries are highly expended to date.The supervisory officers have a pool of funds
toassistschoolsthat experience high absenteeism and require assistance with their budgets.
She responded to members' questions.
Itwas notedthat the Boardapprovesthe total budget.Departmentsand schoolsare able
to move funds withintheir parented budget accounts.
6.SB38 -"INTERIM FINANCIAL REPORTING"
Exec.Supt.Greene advised that MOE memo SB38 has been received related to the
operational review intended to identify best practices and develop a common reporting
templatethat would supportthe needs ofthe sector.
f Manager Meeson distributed the interim report and recommendations for school boards as
at 2009 September.She spoketo the reporting timelines,interim comparison financial
reports,detailed expenditures and a detailed revenue analysis recommended by the Working
Committee.She noted that the recommended reporting will involvea highleveloverview
ofthe Board's financial status. The Business department will continuetoreporttothe Board
ona monthly basis.Implementation ofthe recommended reports from the MOE memo will
be broughtto the Committeeat a futuredate.
7. SB44 -"UPDATE ONTHE AUDIT COMMITTEE AND INTERNAL AUDIT INITIATIVE'
Exec.Supt.Greene advised that the Ministry ofEducation (MOE)hasdirected that all boards
are required to have an Audit Committee comprised of tmstees and external community
members.Thames Valley will be the host board for the South region to oversee the
administrative requirements for a regional intemal audit team. The MOE funding for this
initiative will beadvancedto support the internal audit function in the region.As information
is available, it will be shared withthe Committee.
Exec.Supt.Greene noted that the Internal auditor hired by the Thames Valley DSB will
continue to complete school audits.It is anticipated thatthe Audit Committee will address
functions related to risk assessment,etc.
8.DELOITTE LETTER -RELATIONSHIP BETWEEN BOARD AND FIRM
Exec.Supt.Greene presented a letter from Deloitte outlining their fees and declaring their
independence from the Board as required under the Canadian Generally Accepted Auditing
Standards (GAAS).
9.OTHER BUSINESS -none
r;
2010 January 12...14
15.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE AUDIT COMMITTEE -cont'd
10.DATE AND TIME OF NEXT MEETING
The schedule of meetings for 2010 January to June was distributed. Members were invited
to advise Exec. Supt.Greene ofany additional agenda items.
Future meeting dates:
•January 19;
•February 16;
• April 20;
• May 18;
•June 15.
11.ADJOURNMENT
A motion to adjourn was approved at 4:10 p.m.
RECOMMENDATIONS:
1. That the externally restricted transfers from reserves in the amount of $4 593 647 be
approved.
2. That the internally restricted transfers from reserves in the amount of $6 616 969 be
approved.
R.TISDALE,
Chairperson
Recommendations 1 and 2 were adopted on motion of R.Tisdale,seconded byT. Grant.
b. REPORTOF THE CHAIRS'COMMITTEE 2010 January 06
9:35-11:45 a.m.
MEMBERS -ADMINISTRATION AND OTHERS
T.Roberts (Chair)J.Bennett B.Tucker S.Christie
T.Grant J.Stewart
1.APPROVALOF AGENDA- The agenda was approved.
2.CONFLICTS OF INTEREST-none declared
3. REVIEW OF 2010 JANUARY 12 BOARDAGENDA
The agendas for the In-camera and public Board meetings of 2010 January 12 were
discussed and updated.Chair.Roberts suggested-that,in future,individuals being
recognized and up to two of their guests be invited to attend dinner with the Chair,Vice-Chair
and the Director prior to the Board meeting.It was agreed to move fonward with the initiative
and monitor the costs over the year.
It was suggested that topics for discussion at Information Committee ofthe Whole meetings
be considered.
4.CORRESPONDENCE
A letter from the Minister of Education regarding GSN consultation will be included In the
trustees'information packages.It was agreed to have information in this regard brought to
the Budget Advisory Committee for consideration and report to the next Chairs'Committee.
Exec.Supt.Greene and Finance Manager Meeson will be Invited to attend.
2010 January 12...15
15.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE CHAIRS*COMMITTEE -confd
4.CORRESPONDENCE -cont'd
A letter from the Minister of Education regarding Bill 177 will be added to the January 12
Board agenda under "Communications".
5.TRANSPORTATION
Plans for the January 15 meeting with Ministry of Education staff regarding transportation
issues were discussed.Itwas agreed that the Director will bring a progress report onwalking
distance harmonization and implementationto the February 17 Chairs' Committee meeting.
6.2010 JANUARY 13 REGIONAL CPAC MEETING AGENDA
The draft agenda forthe January 13 RegionalCapitalPlanningAdvisoryCommittee meeting
for the London and Middlesex areas was discussed and approved.
7.PROCESS FOR SELECTING REGIONAL CPAC CHAIRS
The process for selecting the trustee chairs for the Regional CPAC meeting on January 13
was discussed.It was agreed that the chairs for the London and Middlesex sub-committees
will be determined at the 2010 January 12 Board meeting.
8.OTHER BUSINESS
a. Early Learning Program
DirectorTucker described issues related toimplementing the EarlyLearning Program and
advised that he is examining a variety of options.
b.Trustee Access to the Board Intranet
It was requested that trustees have access to program information on the Board's
employee intranet website.Director Tucker will speak with IT staff inthis regard.
c.Special Education Funding -Issues of Variability
Trustee Bennett advised that the number of students receiving special education support
is increasing noting funding is based on the measure of variability and impacted by
declining enrolment.She raised concern over having sufficient funds to serve these
students.It was agreed that data distributed at the January SEAC meeting inthis regard
will be attached to the SEAC report.Trustee Grant will bringthe matter tothe next Budget
Advisory Committee meeting.
d. Draft Letter re the Capital Planning Advisory Committee Survey.
Director Tucker presented a draft letter to CPAC members regarding a survey of the
CPAC process,it will be forwarded to past and current members.
e. Draft letter to Ministry of Education regarding the Early Learning Program
Director Tucker distributed a draft letter to the Ministry of Education regarding
implementation of the Early Learning Program.Revisions were offered.The revised
letter will be forwarded to Minister Wynne by the Board Chair.
9.DATE AND TIMES OF FUTURE MEETINGS
The following meetings were scheduled for 9:00 a.m.:
•January 20 {9:30 a.m.);
•February 3,17;
•March 3,10,
•April 7,21;
• May 5, 19;
•June 2,16.
2010 January 12...16
15.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE CHAIRS'COMMITTEE -confd
10.ADJOURNMENT
The meeting adjourned at 11:45 a.m. by motion.
RECOMMENDATIONS:none
T.ROBERTS.
Chairperson
16.COMMUNICATIONS
a.CHAIRS'SUMMARY REPORT-none
b.ONTARIO PUBLIC SCHOOL BOARDS'ASSOCIATION -UPDATE -none
c.MINISTER OF EDUCATION RE BILL 177
Aletter was received from MinisterofEducation Kathleen Wynne to Chair Stewart acknowledging
receipt of the Board's letter regarding its support for the Ontario Public School Board
Association's (OPSBA)position on Bill 177, The Student Achievement and School Board
Governance Act (2009).
17.NOTICE OF MOTION -none
18.MOTION -NOTICE OF WHICH HAS BEEN GIVEN •none
19.ADDITIONAL ITEMS -none
20.QUESTIONS/COMMENTS BY MEMBERS -none
21. The public meeting recessedat 10:03 p.m.and convened in cameraat 10:15 p.m.on motion ofJ.
Stewart,seconded byF.Exiey.The meetingreconvened inpublicsession at 10:50 p.m.
a.REPORT OF THE COMMITTEE OF THE WHOLE - IN CAMERA 2010 January 12
MEMBERS PRESENT ADMINISTRATION AND OTHERS
J.Bennett (Chair)
S.Doub
F. Exiey
T.Grant
G.Hart
W.Huff
P.Jaffe
J.Kamphuls
0.Neville
S.Peters
S.Polhill
T.Roberts
P.Sattler
J.Stewart
R.Tisdale
B.Tucker
L.Elliott
M.Sereda
C.Bourbonnais-
MacDonald
B.Sonier
P.Tufts
S.Christie
Regrets:G. Hart
Absent:S. Doub, P.Sattler,J.Stewart
The Committee met in camera from 10:15 p.m. to 10:50 p.m.
1.APPROVAL OF AGENDA
The agenda was approved by motion.
2. CONFLICTS OF INTEREST - Noconflicts of interest were declared.
3.Confidential personalmatterswerediscussed.
2010 January 12...17
\
21.a.REPORT OF THE COMMITTEE OF THE WHOLE - IN CAMERA -cont'd
4.RISE AND REPORT
A motion to rise and report was moved and carried at 10:50 p.m.
RECOMMENDATIONS:none
J.BENNETT.
Chairperson
22.ADJOURNMENT
The meeting adjourned at 10:51 p.m. on motionofS.Polhill,seconded byS.Peters.
CONFIRMED;
Chairperson
2010 January 12...18
SUMMARY OF APPROVED RECOMMENDATIONS OF 2010 JANUARY 12
That the Thames Valley DistrictSchool Board renew the cosponsored partnership withthe Thames
Valley Children'sCentre intheamountof$20000to provide a parent mentorshipprogramforparents
of high needs students transitioningto a newschool through the Multi-Purposefund.
That, effective2010 September 01,the boundaryforCaradoc North Public School be modified to
include the following area of Metcalfe Central PublicSchool:
The area bounded on the east bythe shared boundary with Caradoc North Public School, on the
southbythe centre line of Inadale Road,onthewest bythe centre lineofThames Roadthe centre
lineofWinter Drive and the centre lineofSexton Road (CountryBoundary,and on the northbya line
mid-block between Murphy Road and Katesville Road,and on the east by the centre line of
Melbourne Road.
That,effective 2010 September 01, the boundary for Adelaide-W.G.MacDonald Public School
modified to include the following area of MetcalfeCentral PublicSchool:
The area bounded on the north with the shared boundary withAdelaide-W. G. MacDonald Public
School,onthewest by thecentre line of Sexton Road (County Boundary Line),onthe south by a line
mid-block between Murphy Road and Katesville Road,and on the east by the centre line of
MelbourneRoad and the west boundary ofthe TownofStrathroy.
That,effective 2010September 01,the boundary for Ekcoe Cental Public School be modified to
includethe following area of MetcalfeCentral PublicSchool:
Thearea bounded onthewestbythe boundary shared with Ekcoe Central Public Schoo!(Dundonald
Road)and the centre line of Sexton Road (County boundary line),onthe north by the centre line of
Winter Drive,ontheeast by thecentre line ofThames Road,andonthesouth by thecentre line of
Inadale Drive.
YEAS:J. Bennett, S.Doub,F.Exley,T. Grant, W.Huff,P. Jaffe, S.Polhill,T.
Roberts,P. Sattler, J. Stewart, R.Tisdale
NAYS:Nil
ABSTENTION:S.Peters
Student Trustee Kamphius -Yes
Student Trustee Neville -Yes
That,effective 2010 September 01,the boundary for College Avenue Secondary School be modified
to includethe following area of Norwich District High School:
Thearea bounded onthe east bythecentre line of Windham Line (shared boundary with the County
of Brant and the County of Norfolk),onthe south mid block between Maple Dell Road and Pleasant
Valley Road/Airport Road,onthe west by the shared boundary with Ingersoll District Collegiate
Institute/College Avenue Secondary School,and on the north by the shared boundary with College
Avenue Secondary School!
That,effective 2010 September 01,the boundary for Glendale High School be modified to include the
following area of Norwich District High School:
Thearea boundedonthe north mid block between Maple Dell Roadand Pleasant Valley Road/Airport
Road,on the west and south by the shared boundary with Glendale High School,and on the eastby
thecentrelineof Windham Line (sharedboundary with the County of Norfolk)
That,effective 2010 September 01,the boundary for Glendale High School be modified to include the
Grade 9 boundary for Annandale School.
V _y
C'
2010 January 12...19
SUMMARY OF APPROVED RECOMMENDATIONS OF 2010 JANUARY 12 - cont'd
That the externally restricted transfers from reserves in the amount of$4 593 647 be approved.
That the internally restricted transfers from reserves In the amount of$6 616 969 be approved.