1/26/2010 - Regular Board MeetingTHAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR BOARD MEETING,PUBLIC SESSION
2010 JANUARY 26,7:00 P.M.
BOARD ROOM,EDUCATION CENTRE
AGENDA
V-verbal
M -material
1.CALL TO ORDER V
2. 0 CANADA V
3.SPECIAL MUSICAL PRESENTATION -Lord Nelson Public School ORFF Ensemble,
London V
4.APPROVAL OF AGENDA M
5.OFFICIAL RECORD M
6.RECOGNITIONS
a.Lindsay Hall, Huron Park Secondary School - 2009 Governor General's Award
for Excellence In Teaching History V
7.CONFLICTS OF INTEREST V
8.CHAIR'S ANNOUNCEMENTS V
9.DIRECTOR'S ANNOUNCEMENTS V
10. PUBLIC INPUT (first Board meeting of month)-none
11.ADMINISTRATIVE PRESENTATIONS
a.Report from TVDSB Safe Schools on the Elementary Survey Results and
Follow-up M
b. 2009 Summer School Report M
12.REPORTS OF COMMITTEES
a.Thames Valley Parent Involvement Committee (TVPIC)Update V
b.First Nations Advisory Committee,2009 December 15 M
c.Special Education Advisory Committee,2010 January 05 M
d.Regional Capital Planning Advisory Committee -London and Middlesex
Sub-Committee,2010 January 13 M
e.Budget Advisory Committee,2010 January 15 M
f. Audit Committee,2010 January 19 M
g.Chairs'Committee, 2010 January 20 M
h.CommitteeoftheWhole,In Camera,2010 January 26 V
13. MINUTES OF THE 2010 JANUARY 12 REGULAR BOARD MEETING M
a.Confirmation of Minutes
b.Business Arising from the Minutes
14.STUDENT TRUSTEES'UPDATE V
15.REPORTS FROM THE ADMINISTRATION
a.Thames Valley District Scliool Board Enrolment Versus Capacity Summary
2009-2010 M
b.Senior Administrative Response to ARC 12 (Riverside &Westdaie Public
Schools)M
c.Monthly FinancialReporting M
16.COMMUNICATIONS
a.Chair's Summary Update V
b.Ontario Public School Boards'Association -Update V
c.Orchard Park/Sherwood Forest Ratepayers M
17.NOTICE OF MOTION
18.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -none
19.ADDITIONAL ITEMS
20.QUESTIONS/COMMENTS BY MEMBERS
21.ADJOURNMENT
THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR MEETING,PUBLIC SESSION
2010 JANUARY 26
The Board met In regular session on 2010 January 26 in the Board Room at the Education Centre,meeting
in public session at 7:20 p.m. to 10:50 p.m.The following were In attendance:
TRUSTEES
J.Bennett
S.Doub
T.Grant
G.Hart
W.Huff
Regrets:P.Jaffe,J.Stewart,F.Exiey
J.Kamphius
C.Neville
8.Peters
S.Polhill
T.Roberts
ADMINISTRATION AND OTHERS
B.Tucker M.Moynlhan
K.Dalton V.Nellsen
L.Elliott M.E.Smith
B.Greene B.Sonier
M.Sereda P.Tufts
C.Bourbonnais-MacDonald K.Wilkinson
K.Edgar K.Bushell
L.Griffith-Jones S.Christie
S.Hughes S.Killip
P.Sattler
R.TIsdale
R.Hoffman
K.Meeson
D.Rajala
K.Young
J.Marlborough
W.Scott
S.Dale
T.Wilson
1.CALL TO ORDER.
Board Chairperson T.Roberts called the meeting to order 7:20 at p.m.
2./3.O CANADA AND MUSICAL PRESENTATION
The appreciation of the Board was extended to the Lord Nelson Public School ORFF Ensemble
(London) and Conductor Jane Wlacdonald forleading inthe singing ofO'Canada and performing two
musical selections.
4.APPROVAL OF AGENDA
The agenda was amended reordering 2009 Summer School report as item 11 .a.,Safe Schools as
item 11 .b.and 15.b.ARC 12,and adding a letter from S. Levin as item 16.d.and a letter from L.Karl
as 16.e.The agenda,as amended,was adopted on motion of S. Doub,seconded by G. Hart.
5.OFFICIAL RECORD
S.Christie,Supervisor,Corporate Services,read the following official record Into the minutes:
We regret to record the death of Joanne Mattingley, a former teacher at Byron Somerset Public
School,London, on 2010 January 13.
6.RECOGNITIONS
a.LINDSAY HALL,HURON PARK SECONDARY SCHOOL -2009 GOVERNOR GENERAL'S
AWARD FOR EXCELLENCE IN TEACHING CANADIAN HISTORY
Supt. M.E.Smith introduced Lindsay Hall,a Grade 10 teacher at Huron Park Secondary School
(Woodstock)and her family members in attendance.
2010 January 26...2
6.RECOGNITIONS -cont'd
a. LINDSAY HALL, HURON PARK SECONDARY SCHOOL -2009 GOVERNOR GENERAL'S
AWARD FOR EXCELLENCE IN TEACHING CANADIAN HISTORY -cont'd
The congratulations ofthe Boardwas extended to Lindsay Hall,one of25 finaliststo receive the
2009 Governor General's Award for Excellence in Teaching Canadian History. On 2009
November 20, a special ceremony was held at RIdeau Hali where Ms.Hall received the Award
for her summative task entitled:"Historical Sources for the 21®^Century; Significant Canadian
WWII Battles and Contributions"that includes a unit on WWII.The unit encourages students to
hone their skills In source valuation using alternative historical sources.
.The teaching practice for which Lindsay was honoured is a Grade 10 summative evaluation.
Students progress through a variety of lessons and work stations comprised of video games,
movies,graphic novels,newsreels and slide presentations,completing a series of tasks
designed to hone their research and historical inquiryskills.The summative task has students
apply their skills to create a final product In the form of a movie or comic.Class members
share their work through the instructional strategy,Gallery Walk, Inwhich they learn from the
products created by their classmates.
Ultimately,a student's work Is expected to be of sufficient qualitythat Itcan be referenced as a
usuable,reliable source by future classes.Ms. Hall has created a Innovate and interactive
curriculum that teaches her student how to evaluate the reliability,accuracy and historical
authenticity of Word War I modern day sources.
She thanked the Board for its recognition and for supporting her in providing growth
opportunities through professional development.She noted the opportunity to Investigate
differentiating instruction with Dr. Barry Bennett which enabled her to develop strategies and
understand principles that contribute to life-longlearning.She thanked her nominators and
recognized Huron Park S.S.Principal and colleagues who wrote letters of support and
provided guidance,encouragement and leadership.
b.RETIREMENT RECOGNITION
Director Tucker recognized with thanks and appreciation the work of Corporate Services
Assistant W.Scott who was retiring after 30 years of service to the Board as Board recorder.
Ms.Scott was presented with a bouquet of roses from the trustees and Senior Administration.
c.SPECTRA WINNERS
It was noted that J.Wilkins of Oakridge SS,and Ian Gauld of Saunders SS,were recent
winners of the SPECTRA Award and Madison Bush of Clarke Road SS was one of the winners
of the Beyond DisabilityAward at the Rogers Sports Celebrity Dinner.These individuals will be
formally recognized at a future Board meeting.
7.CONFLICTS OF INTEREST -No conflicts of interest were declared.
8.CHAIR'S ANNOUNCEMENTS -none
9.DIRECTOR'S ANNOUNCEMENTS
VIsltinQ Elders Program Community Consultation
Director Tucker asked that Exec.Supt.Elliott expand on the TVDSB Elders Gathering held on
2010 January 23 at the N'Amerind Friendship Centre.
2010 January 26...3
^-9.DIRECTOR'S ANNOUNCEMENTS -cont'd
Visiting Eiders Program Community Consuitation - cont'd
Exec.Supt.Elliott advisedthat65 peopleattendedthe Visiting Elders Program Community
Consultation at N'Amerind Friendship Centre.She provided background information related to
developing a Visiting EldersProgramat TVDSB noting the importance ofa presence and teaching
of Elders (cultural teachers) component in formal schoolingenvironments,known to be a key
factor In contributing to First Nation,Metis and Inuit student success and achievement She
highlighted some ofthe Board's goals and objectives in providing support to principals and
teachers inconnectingthe workand teachings of Eldersinthe classroom to Ontario curriculum
expectations.
Exec.Supt.Elliott recognizedthe contributions ofthe working group and extended appreciationto
C.Brunette,Aboriginal Educator Advisor,Program Services, whowas instrumental in making the
connections and developing the program.
Exec.Supt.Elliott indicatedthat the contribution ofthe FirstNationsElders is recognizedand
respected. Theyare considered long-term partnerswhoshare a wealth of traditional knowledge
and perspectives that can be passed down orally from generation to generation. She noted that
the staff members whoattended the gatheringdida lot of listening.Elders from localFirst Nation
communities will work directly with the classroom students. Exec.Supt.Elliott concluded noting
that the support ofallthe partners made the consultation an outstandingexperience.
Earlv Learninc Program
Supt. C.Bourbonnais-MacDonald provided an update on the Early Learning Program. She
.-V advised that a Parent Learning taskforce will begin to meet on monthly basis beginning 2010
)January 27.A Regional meeting Is scheduled with other administrators on 2010 February 10 to
look at Year One of the Early Learning Program.Ministry representatives will be present to
clarify registration in the full-time program as itrelates to children attending halftime. Supt.
Bourbonnais-MacDonald noted that many francophone parents have requested half time priorto
full-time attendance allowing the childto become familiarand comfortable withthe program.
The Administration responded to questions of tnjstees.Trustee Sattler asked ifYear 2 has been
reviewed.Supt.Bourbonnaise-MacDonald advised that the Ministry has made preliminary
remarks related to Year Two classes noting that details have not been conveyed at this time.
Director Tucker indicated that the February 10 information session should provide answers to a
number ofquestions related to the process (e.g.automatically registration,oversubscribing,etc.).
10.Public input (first Board meeting of month)- none
11.ADMiNiSTRATiVE PRESENTATiONS
a.SAFE SCHOOLS ELEMENTARY SURVEY RESULTS
Supt. B.Sonier providedan overviewofthe Safe Schools Elementary survey results and
Introduced S.Kllllp,Manager -Research &Assessment Service;T. Wilson and S. Dale,
LearningCo-ordinators. The report included the Safe Schools Survey results of 23,148
elementary school students,and cited comparisons to the 2006 survey, the School Level
ActionPlan Development Process,and provided directionon System Level Initiatives.The
results from the 2009 survey and comparisons to the 2006 survey were explained in detail.
Background and Process
In 2004 December,the Committee to Review the Environment of Safety in Thames Valley
Schools was established with representation from school and community to determine why
youth do not report information regarding harassment and what school communities can do to
create a culture that encourages youth to report information regarding harassment.
2010 January 26...4
11.ADMINISTRATIVE PRESENTATIONS -cont'd
a.SAFE SCHOOLS ELEMENTARY SURVEY RESULTS -cont'd
Student surveys were conducted,system and school level action plans were developed and a
commitment to re-survey In 2009 was given. In 2009 March, a student survey was
administered to elementary school students in grades 4 to 8.
Dr.Killip,using a power-point presentation,reviewed the summary of results.The Safe
Schools committee's mandate was to determine why youth do not report information regarding
harassment (bullying)and what school communities can do to create a culture that encourages
youth to report information regarding harassment (bullying).
One component of the System Plan was a commitment to survey students three years
following the original survey.Secondary students were surveyed in the Spring of 2005 and
2008,and elementary students in the Spring of 2006 and 2009.The survey follow-up Included
engaging the community and schools in consultation.Current safe school action plans and
sustainable strategies documents were reviewed and action plans were renewed based on
individual school data.An annual reflection sheet was used and submitted to the Safe Schools
Committee.
The summary of results indicate that students feel safe in various school locations with the
safest areas being the classroom and library/resource centre and the lowest in the school yard.
Between 2 and 13 percent of the students indicated they are bullied on a daily or weekly basis
depending on grade,type or context of bullying,the exception is verbal bullyingat 19 percent
for both grade groupings.Depending on the type or context of bullying between 73 and 98
percent Indicate they never or seldom are bullied.It was noted that 78 percent of Grades 4 to
6 and 73 percent of Grade 7 to 8 students said it was not very likely they would Ignore bullying
Ifit was happening to their friend. For students in Grades 4 to 6,the most likely response for
how students would deal with bullying was to talk to the friend being bullied, followed by telling
a school staff member.For students in grades 7 to 8 the most likely response for how
students would deal with bullying was to talk to the friend being bullied, followed by
approaching the person responsible for the bullying.
It was explained that the top reasons for not reporting bullying Is that students do not want to
be known as a "rat";students are nervous to report on their own; It will not get worse and finally
that the report will not be kept anonymous.Similar overall patterns across the grades in terms
of student beliefs about what would be helpful in dealing with bullying were seen as
consequences for bullying and understanding the harm caused by bullying.
In comparison between 2006-2009,survey results showed positive change on the perception
and incidence items for Grade 4 to 6 and 7 to 8 groupings.There was an Increase in student
perception of safety,respect,role and knowledge for grades 4 to 6 and 7 to 8;however,there
was a slightly larger change in the younger grades.Students reported greater feeling of safety
in all school locations for both grade groupings in 2009 compared to 2006.Student views of
why bullying is not reported showed an overall similar pattern or order of responses in 2009 as
seen in 2006.Student beliefs about helpfulness of strategies to make schools safer showed
generally the same pattern or order of items In 2009 as 2006 with some items receiving higher
ratings and some lower.
V
f:
2010 January 26...5
11.ADMINISTRATIVE PRESENTATIONS -cont'd
a.SAFE SCHOOLS ELEMENTARY SURVEY RESULTS -cont'd
The Learning Supervisors explained the system level process of the Safe Schools survey with
a school level action plan to be in place by 2010 February as well as a detailed analysis of the
action plans to be ready by 2010 Spring. Each of the initiatives used inthe Safe Schools
implementation were reviewed (e.g. TRIBES,The Fourth R; SAVE Conference and System
Focus -Kick Off).These initiatives are intended to raise the awareness on the importance of
safe schools and emphasize that students can take a stand and make a difference.
Teacher Training was also highlighted including New Administrator Training,System Staff
Development -Leadership Track,Tribes,Steps to Respect,Respect in Sport,Staff Forum
Theatre,and Homophobia Workshop.Ms. Wilson reviewed the context of Bill 157:Keeping
our Kids Safe at School, highlightingthe new policies being incorporated into professional
development training during 2010 January and noted that the Safe Schools component must
now be Included in every school improvement plan.
The Administration responded to questions posed by trustees.Trustee Sattler commented on
the survey question regarding student beliefs about why bullying is not reported and asked if
students are using the most effective approaches to address bullying.Dr.Killip responded
that there is more detailed analysis to come related to this area and Indicated that the
bystander has a big role and a positive impact on a resolution.It was noted that social skills
and appropriate language to use are being communicated to the students.Dr.Killip explained
that categorical data was established years past to make sure there would be a comparative
measurement (perception and incidence)in building profiles.
Trustee Peters asked if there is sufficient training for teachers in order to understand and
respond to bullying and unacceptable behaviour to educate students as they respond.Supt.
Sonier advised that all staff receive training on how to respond to specific bullying issues in
order to create a positive school climate of Inclusion and safety.She commented on the types
of surveys proposed for the future, noting that the magnitude of surveying every two years will
require a new way of approaching this Safe Schools Initiative.
Chair Roberts extended thanks to the presenters for their outstanding efforts In establishing
TVDSB as both a local and provincial leader In Safe Schools initiatives.
b.2009 SUMMER SCHOOL REPORT
Supt.S.Hughes provided opening remarks regarding the 2009 Summer School Report noting
that the it highlights another successful Summer School,program He Introduced and
welcomed B.Howse,Principal,and G.Wimmer Vice Principal, Adult,Alternative &Continuing
Education.
Ms.Howse and Mr.Wimmer presented Information summarizing the various programs and
resources for the 2009 Summer School.Ms.Howse noted that substantial media coverage
was given to the summer program and extended appreciation to K.Young and R. Hoffman,
Public Affairs and Community Relations,for their assistance.
Mr.Wimmer explained the rationale for splitting programs for 2010 to two campuses,
expanding the summer school at Banting and Saunders Secondary Schools while continuing to
offer improvement credits at the Wheable Centre.He commented on the newer adult site
opened In Tillsonburg,St.Thomas,Woodstock and Strathroy for aduit students.
2010 January 26...6
11.ADMINISTRATIVE PRESENTATIONS -cont'd
b.2009 SUMMER SCHOOL REPORT -cont'd
He outlined the following areas:
Summers School Sites;
Summer School Administrative Team;
Quick Facts about 2009 Summer School;
Enrolment by Site;
Enrolment by Program;
Improvement Credit Enrolment;
New Credit Enrolment;
Enrolment by School/Family of Schools;
Program Enrolment by Family of Schools;
Specialized Summer School Programs e.g."High School,Here 1 Come";
Directions for Summer School 2010.
Ms.Howse and Mr.Wimmer responded to questions posed by trustees.In response to a
question,Ms.Howse indicated that student transportation is under review noting that
presently busing is underused and Is a significant cost to operating the programs.It is the
school administration's expectation that Adult,Alternative &Continuing Education will serve
students in their local community and there willnot be a need for busing.
12.REPORTS OF COMMITTEES
a.THAMES VALLEY PARENT INVOLVEMENT COMMITTEE (TVPIC)UPDATE
A.Morell,Chair,TVPIC,provided highlights of recent activities.She advised that TVPIC
continues to support school parent groups through the parent involvement funds.It was
noted that surplus funds for 2008-2009 must be used by 2010 May 30.She advised that
funds that are not used at the school level will be placed in a TVPIC account for system use
such as Safe Schools Bill 157,to reproduce material to assist principals and parent groups in
developing an understanding of the amendment and its impact on keeping students safe at
school.
One aspect of the TVPIC mandate is to ensure the appropriate linkages are in place
between parents,the Director and trustees.Recently,a meeting was held with Chair Morell,
C.Walker,Vice Chair TVPIC;Chair T.Roberts,Vice Chair J.Bennett and Director Tucker to
discuss how parent engagement efforts require strong linkages with administration,the
supervisory officers,the Director and trustees noting that regular and ongoing contact Is vital.
Ms. Morell reported that TVPIC initiatives include an upcoming Parent Forum to be held in
2010 February.Meetings related to Safe Grad,Ontario Healthy schools Coalition Provincial
Conference Planning Committee,Safe and Healthy Routes to Schools,support to parent
groups,and working on the TVPIC Road show topics (e.g.,parent Involvement fund use,
EQAO results,etc.)
Ms. Morell concluded that the on-line streaming of the Board meetings is a positive,active
link on the website and should be communicated to ensure that everyone knows this option
is available.
Trustee Sattler commented on Ms.Morell's recent interview with the CBC regarding student
nutritional guidelines noting that she is an excellent ambassador In representing the Board.
V.•
2010 January 26...7
12.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE 2009 December 15
3:15 p.m.-4:35 p.m.
Members
P.Sattler,Trustee
F.Exiey,Trustee
C.Cornelius,Onelda Nation of the
Thames
R.Jackson,Onelda Nation of the
Thames
J. Henry,Chippewa of the Thames
M. Elijah,Oneida Nation of the Thames
Administration and Others
J. McCredie, Principal, A.E.Duffield P.S.
D.MacPherson,H.B.Beal S.S.
T.Sillaby-Ramsey,F.N. Counsellor, H.B.Beal
S.S.
S.McCombe,M.B.McEachren P.S.
C.Rogers,F.N. Counsellor, McEachren/Duffield
P.S.
L.Elliott,Executive Superintendent,Program
Services
S. Miller,Attendance Counsellor,Program
Services
C.Brunette,Aboriginal Education Advisor,
Program Services
M.Deeb,Vice-Principal,Saunders S.S.
J.Antone,First Nations Counsellor,Saunders
S.S.
L.Mills,Principal,Thames S.S.
T. Smith,Westminister Central P.S.(+4:00)
Guests
Supt.Celine Bourbonnais-MacDonald,TVDSB
Terry Smith,Trustee Chippewa of the Thames
Michelle Burch,Trustee Chippewa of the Thames
Warren Huff
Regrets
L.Pressey,Learning Supervisor,Ed
Centre
M.Peters,Munsee-Delaware Nation
T.Kechego,Chippewa of the
Thames
1.CALL TO ORDER
The meeting convened at 3:15 p.m.at M.B.McEachren Public School.Trustee P.
Sattler served as pro tempore chair.
It was noted Chlppewas of the Thames First Nation Board of Education has requested
that Warren Huff be appointed as First Nations Trustee to the TVDSB.This
recommendation will go forward at the 2009 December 15 Board meeting.Mr. Huffwill
serve as Chair of the Committee following his appointment.
2.APPROVAL OF AGENDA
Trustee P.Sattler noted the following changes to the agenda;
Item #13 -Students Attending Blue Jays Game Using Cultural Funds -renumbered to
item #6.
• Item # 6 -Meeting Times,Dates and Locations renumbered to item # 7.
Item # 3 -Election of the 2010 Committee -deleted
Item #8-Update on EQOA training and #9-0neida Open House at M.B.McEachren
Public School -deleted
3.CONFLICTS OF INTEREST -No conflicts of Interest were declared.
2010 January 26...8
12.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE MEETING -cont'd
4.ELECTION OF THE 2010 COMMITTEE CHAIR -deleted
5.REPORT OF MEETING -2009 MARCH 10
It was noted that the 2009 March 10 report was presented to the Board on 2009 March
24.Trustee Sattler advised that the Chairs'Committee has agreed that the Committee
may hold discussions of issues when there is not a quorum present.However,there will
not be a meeting report presented to the Board or official minutes taken.
Clarification was sought on item # 10 - Principal's Update -Saunders S.S.,regarding the
$6000 available in funding to support activities that promote the First Nations cultural
events and awareness activities with students playingan active role in determining what
the activities will be. It was noted that it was part of the Ministry of Education project with
the Board and Fourth R to purchase items such as Soap Stones to teach students carving
techniques.
6.STUDENTS ATTENDING BLUE JAYS GAME USING CULTURAL FUNDS
Exec.Supt.L. Elliott distributed and discussed the handout "Draft Expenditure of Cultural
Funds 2009-10 Budget"for discussion and sought input on use of the funds.Concern was
raised over students attending Blue Jays games using cultural funds and noted that
through the tuition agreement,monies are set aside for the cultural opportunities for
students.
The Committee discussed the history of allocations for counselors.J.Antone noted that
funds have been divided between H.B.Beal S.S.and Thames S.S.It was suggested that
the funds be used for the students only and counselors*funds be taken from another
budget line.Supt.L. Elliott noted that the matter can still be negotiated as tuition
agreements are being discussed with Chippewa of the Thames First Nations and Oneida
Nation of the Thames.It was suggested that funds should only be used for Native cultural
events such as self-awareness and self development training where there is a cultural
component and reflect some aspect of First Nations learning.
Concern was raised regarding some student activities that are non-cultural and/or where
students cannot afford to attend activities such as ski trips and asked that such activities
also be considered.It was suggested that First Nations counselors be able to access and
track the amount available In the cultural funds.
Trustee P.Sattler clarified that the Committee is in agreement with the budget and the
Guidelines for Expenditure.The confusion is on how the guidelines are being Interpreted.
There are five criteria that are to guide the use of the funds.
Trustee F.Exiey noted that there are many suggestions from the Committee to take the
place of a Blue Jays game.He recommended collating the information and having the
principals or other designates discuss the ideas and determine if there is a better way to
use to cultural funds.
L.Mills inquired regarding the role of a principal in using the cultural funds and if more
direction and/or co-ordination is needed for the principals.This can be part of the tuition
agreement discussions as principals would like clarity surrounding the process/procedure
of responsibilities.
/
2010 January 26...9
12.REPORTS OF COWin/IITTEES -cont'd
b.REPORT OF THE FIRST NATIONS ADVISORY COWIMITTEE MEETING -cont'd
6.STUDENTS ATTENDING BLUE JAYS GAME USING CULTURAL FUNDS -cot'd
M.Elijahinquired about only Language teachers who worl<directlywith First Nations
students from Chlppewa of the Thames First Nation and Onelda Nation of the Thames
may access resource money from the fund noting on page 1,the category "Native
Studies/Native Languages Resources"is $550. Supt.Elliott indicated that this may have
come from the tuition agreement and will be looked at.
R.Jackson suggested that an ad hoc committee be created with members that are part of
the tuition agreement,even though negations are stillin process,to look at the
appropriate use of funds,counsellor mileage and PD events and report at the next
meeting. It was agreed that the committee will consist of M.Eliajh, R.Jackson,J. Henry,
C.Cornelius,T.Smith and Exec.Supt.Elliott.
7.BUSINESS ARISING FROM MINUTES -none
8.MEETING TIMES,DATES AND LOCATIONS
First NationsAdvisoryCommittee meetings will be held at 3:00 - 4:00 p.m. on the third
Tuesday of each month.
2010 January 19 -Saunders Secondary School
2010 February 16 -Thames Secondary School
2010 April20 -Chippewa of the Thames First Nations
2010 May 18 -Westminster Central Public School
V 2010 June 15-Oneida Nations of the Thames
Directions will be sent withthe agenda.
9.UPDATE FROM PROGRAM SERVICES
Exec. Supt.Elliott noted that a small group attended the Circleof Lightconference
including.R.Jackson and J.Henry.Astudent panelwas heldon each daywhere
elementary and secondary students talked about their experiences,challenges,role
models,etc.
J. Henryattended the TVDSB Inaugural In December and was impressed with the
musicaltalents ofthe student performers. She notedthat she would like to see positive
student talents displayed at the Circleof Light conference.
C. Brunette distributed a handout entitled"First Nations Metisand Inuit Project Updates".
a.Peer Mentoring Program(s)
The eight-week lunch hour mentoring program for highschool students was offered at
the following schools inthe fall semester.The peer mentoring program Is funded
through a Ministry grant to the TVDSB,but delivered through an ongoing partnership
with the TVDSB Fourth R (CAMH,at UWO).
Saunders Secondary School (18 students)
Beal Secondary School (14 students)
Thames Secondary School (10 students)
2010 January 26...10
12.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE MEETING -cont'd
9.UPDATE FROM PROGRAM SERVICES -cont'd
b.Elementary Mentoring Program(s)
The eight-week mentoring program for grade 7 &8 students was offered at the
following elementary schools in the fall semester.This elementary program Is
managed at the Board level, but delivered through an ongoing partnership with Fourth
R(CAMH.at UWO).
Duffield Public School (8 students)
Aberdeen Public School (7 students)
c.Grade 8 Transition Conference
The Grade 8 Transition Conference was held on 2009 December 1 at the Hellenic
Centre in London. A total of 92 people attended including 48 grade 8 students from
14 different schools (including Antler River),17 teachers/volunteers,17 high school
mentors.The three First Nations Counselors also attended.
d.FNMI Student Advisory Council
The student advisory council will support FNMI youth in finding their voice and
translating their Ideas Into actions.The Board has invited promising students with
leadership abilities and potential in Grade 10,11 or 12 to apply.A system-wide
invitation to students was distributed on 2009 December 7 with the application
deadline of 2009 December 17.Students will be given various opportunities to build
leadership skills and will meet 3-4 times from 2010 January to June.Students will be
invited to give presentations at FNAC meetings in the future.
e. FNMI Curriculum Writing Task Force
The Task Force will develop a series of curriculum resources JK-8 that connects
FNMI histories,perspective,and cultures to the Ministryof Ontario curriculum
strands.Board/community wide call-out inviting people to apply was distributed on
2009 December 8.Deadline was 2009 December 16.The Task Force has reserved
four spots for TVDSB teachers and four spots for the FNMI community partner
representatives.Selections will be made this week and chosen applicants were
notified via email by 2009 December 21.The initial Task Force workshop will be held
on 2010 January 13.The location is yet to be determined.
f. FNMI Local Board Symposia
The FNMI Local Board conference is scheduled for April 23,2010,from 8:30 a.m.to
3:30 p.m.at the Stoneridge Inn. Dr.Pamela Toulouse (Anishnaabe)educator and
scholar will be presenting on holistic learning styles.There will be a selection of nine
breakout sessions.
The Planning Committee will meet on 2010 January 12 at 1:00-3:00 p.m. to provide
input on the conference agenda.Participants were asked to contact C.Brunette via
email c.brunette@tvdsb.on.ca to confirm their interest in participating on the Planning
Committee.
2010 January 26...11
12.REPORTS OF COMMITTEES -confd
b.REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE MEETING -cont'd
9.UPDATE FROM PROGRAM SERVICES -cont'd
g. FNMl Speaker Series
The following FNMl speaker series are planned:
• The History of Aboriginal Education Lecture Presentation by Dr.Marie Battlste
(Mlkmaq)Isscheduled for 2010 January 23 from 4:00 to 5:30 p.m.at the Faculty
of Education, UWO.This event Isa partnership between TVDSB and Facultyof
Education.UWO.
• Native Language &Culture Presentation with Eli Baxter (Ojl-Cree)language
teacher/curriculum writer is scheduled for 2010 February 3 from 4:00 to 5:30 p.m.
The location is to be determined.This event Is a partnership between TVDSBand
Indigenous Education Coalition (lEC).
• Imagine Native Film Festival-TVDSB will be offeringthree,one-hour
presentations featuring First Nation films,documentaries, and shorts In schools
and N'Amerind Friendship Centre Inthe NewYear. The date is to be confirmed.
•Living Libraries Event (potential)-TVDSB is consideringhostinga living library
event Inthe New Year. The event will invite local FNMl people to volunteer and
share their experiences to better understand the FNMl culture. More information
about the concept of living libraries is available at http://livlng-llbrary.org/.
Thames Valley will be looking forvolunteers to help coordinate this potential
event.Interested participants were asked to contact C.Brunette at
c.brunette@tvdsb.on.ca to provide Input,sign up for the working committee,
and/or provide input Into other Speaker Series events.
h.FNMl Student Success Action Plan
The FNMl Student Success Action Plan Committee Is developing a three-five year
student success action plan. It began by reviewing the three goals outlined inthe
FNMl policy framework along withthe 29 Board responsibilities.It has reviewed
areas of concern and Is considering strategies to address the gaps In FNMl
education.
I.Our Shared Vision Working Group
The working group has met three times to drafta vision,mission,mandate and set
of principles/values fora shared vision for FNMl education at TVDSB.Students
from Saunders SS are creating a logofor the promotional materials, banner, and
website that will be part ofthe launching of the Our Shared Vision initiative.The
workinggroup will present a draft to the FNAC at the 2010 January 19 meeting.
j. Visiting Elders Working Group
The Visiting Elders working group has met to provide Input Into the developmentofa
Visiting Elders Program at TVDSB.The program will be pilotedinone or two
elementary schools and one secondary school In the new year. The workinggroup
is organizing an Elders Gathering scheduled for 2010 January 23 from 10:00 a.m. to
2:00 p.m. at N'Amerind Friendship In London. Elders from localcommunities will be
Invited to provide input Into the directionofthe program. Lunch will be provided by
the Board.Transportation for Elders will be provided by First Nation community
partners.
2010 January 26...12
12.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE FIRST NATIONS ADVISORY COWIWIITTEE MEETING -cont'd
9.UPDATE FROM PROGRAM SERVICES -cont'd
k.Professional Development New Course for Teachers
TVDSB will be offering an Introduction to Teaching First Nation,M6tis and Inuit
Education PD course of 15-20 hrs in May,2010.The course will be delivered
through UWO's Continuing Education Department.Principals will be asked to
encourage teachers with limited knowledge and/or background in working with
FNMl students to take the course.
Thames Valley and UWO will provide students with a certificate upon completion.
TVDSB and FNAC)can provide Input Into the development of the course.
Feedback should be emailed to C.Brunette at cbrunett@tvdsb.on.ca by 2010
January 13.The Board is currently considering a combination of in-person with
some (limited)online training as a follow-up.
Other PD training opportunities include Dr.Jackie Moore-Dalgle (Mushkego Cree)
who will present on "Supporting First Nations Students and Special Needs"at the
2010 April 23 morning PA day session.
10.UPDATE ON EQAOTRAINING-deleted
11.ONEIDA OPEN HOUSEATM.B.MCEACHREN PUBLIC SCHOOL -deleted
12.ABORIGINAL STUDENT SUCCESS ACTION PLAN -See Item #9
13.PRINCIPALS'UPDATES
H.B.Beal S.S.
H.B.Beal's First Nations Student population Is 125 (32 Oneida,21 Chippewas,4 Munsee-
Delaware,&68 Urban).
Commencement was held on 2009 October 30 with one Honour Roll,Urban First Nations
Student.There were three Oneida and four Urban students on the 2009 Honour Roll.For
the mid-term honour roll,there were 13 First Nations Students from grade 9-12.
Nine students were trained as mentors at Althouse College on 2009 October 9.Several
students were involved In extra currlcular Jr.and Sr.football teams,giris Jr.basketball
team,choir and concert band.There were field trips to Mushhole Residential School In
Brantford in October and Canadian Aboriginal Festival Education Day in Hamilton in
November that was organized for 22 students.First Nations Cultural Leadership class
organized a BBQ and bake sale fund-raiser that raised approximately $500 for their Pow
Wow.
The Oneida support groups of boys and girls were Involved In a variety of topics from
personal care to traditional training. Ray Starks from Canadian Armed Forces presented
to First Nations students on the Raven and Black Bear summer programs.
Four Sr.Oneida students mentored three grade 9 Oneida students at lunch which is part
of the Onelda's student success initiative.
^'2010 January 26...13
V y'
12.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE MEETING -cont'd
13.PRINCIPALS'UPDATES -Saunders S.S.-cont'd
Saunders S.S.
Facility
The First Nations Cultural Centre is being utilized every day for classroom and non-
classroom activities.Opening ceremonies are taking place each morning.Talking
Circles have also taken place for students and staff.Saunders S.S.will be installing a
Smart Board in the classroom and has prepped the large western space for First Nations
art.
Student Success
Every Friday at lunch, a homework help session is held for our students in the Cultural
Centre.Grade 9 and 10 students are being helped at this time but itis open to anyone
who needs assistance.Some of the senior First Nations students are the tutors.
In November,the Saunders SS Vice-President,Attendance Counsellor and Native
Student Counsellor went to the Chlppewas of the Thames First Nations and Oneida
Nations to spend the day meeting with parents after the mid-term reports were issued to
develop strategies for student success.Plans are underway to visit the Munsee-Delware
Nation near the end of January.Itis hoped that this will become a common practice,at
least once per semester.
Several of Saunders S.S.First Nations students participated on both the girl's and boy's
\'volleyball teams.The girl's team moved on to the Thames Valley playoffs.
Program
A forum of First Nations Elders and Education workers was held in October to discuss
goal setting,attendance,the value of education and the importance of family.The grade 9
and 10 mentors attended the grade 8 orientation at the Hellenic Centre to provide
students with information on high school.The school intends to work with the TVDSB
Aboriginal Education Advisor for future programming and has consulted with some First
Nations partners on suggestions for programming with our Native and non-Native
students.Staff have been working hard to develop their First Nations Experiential
Learning Program for second semester.This Involves the intake process for students and
lining up placements with our coop partners.They have also recommended names of
students to be part of the Board's First Nation, Metis,and Inuit Student Advisory
Committee.
Upcoming Dates
2010 January 3 -Grade 9 Parent Information Night at 7:00 p.m.
2010 January 6 -Fanshawe College Career Interest Survey
2010 January 19 and 20 -Grade 9 EQAO test
2010 January 25-29 -Semester 1 final exams
2010 January 26...14
12.REPORTS OF COWIIWITTEES -cont'd
b.REPORT OF THE FIRST NATIONS ADVISORY COWIWIITTEE WIEETING -cont'd
13.PRINCIPALS'UPDATES -cont'd
McEachren P.S.
The Mustang's Den has an average of 20-25 students each day who stay to do their
homework,study for tests and quizzes,work on projects and organize their school
materials on Wednesday and Thursday afternoons.The staff is comprised of Educational
Assistants,student tutors and volunteers.Many of the student tutors and volunteers are
successful First Nations students from Saunders S.S..Their participation provides a
presence of positive role models who understand the importance of education.The
Lifelong Learning Department of Education from Oneida has provided funding for this
program.
The grade 7 and 8 First Nation students made dream catchers and key rings that were
sold at the November Shopping Extravaganza to assist fundraising efforts for the grade 8
year end trip.
A.E.Duffield P.S.
The Oneida students worked with volunteer staff to do a fundraising lunch of Indian
Tacos.The money raised supported the trip to the Aboriginal Festival in Hamilton in
November.
The grade 8 mentors are working with the grade 8 NSL students throughtout the year.
There are 18 sessions on Fridays in terms 1 and 2.The project is working with the Fourth
R program.
The grade 8 students attended a Career Fair at Kettle Point in October.The Transition
Conference for grade 8 was in December.The visits for students and Open Houses for
parents/students at Saunders S.S.,H.B.Beal S.S.and Thames S.S.will be held in
January.Plans for an evening session at Standing Stone will be investigated.
All the Oneida students participated in the Remembrance Day service with their
classrooms and two students did a reading to remember the First Nations soldiers.
A supervised after school homework room began in November.An Educational Assistant
and two high school tutors (one Oneida tutor)will be available to assist from 3:30-5:00
p.m.
Westminister Central P.S.
The Academic Ambassadors program celebrates high-level academic success.
Specifically,students who complete level 4 work that is so exceptional that the teachers
want him/her to share itwith the Principal.Work samples and certificates are displayed on
the Wall of Honour throughout the month.This year 46 students have been
acknowledged so far.The Academic Honour Roll recognizes students who achieve a
level 4 average across the curriculum for a complete term.At the November,March and
June spirit assemblies,students receive a certificate of achievement and are named In
the school newspaper.For the first term,21 students earned a place on the Academic
Honour Roll.
2010 January 26...15
i
12.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE MEETING -cont'd
13.PRINCIPALS'UPDATES -Westminster Central PS -cont'd
The Tribes Learning Communities have been selected as the organizational framework to
support student and staff achievement of two essential purposes;focus on learning and
safe and peaceful environment.In addition to classroom-based Tribes activities (e.g.
community circle),school wide Tribes event are held regularly.At the September spirit
assembly,each Tribe scripted,rehearsed and performed a roIe-pIay based upon a super
hero theme.On October 23, Diversity Day was the theme for a school-wide Tribes event.
In December,Tribes met four times to create and rehearse their special dance which was
performed at the spirit assembly in December.
A new student leadership opportunity has been initiated this year called the Wall of
Honour crew.The group consists of five students who are responsible for decorating and
maintaining the Wall of Honour. Currently,the students have posted an attractive,hand-
drawn poster for each Tribe and displayed six examples of academic excellence on the
wall. Additionally, a Tribes appreciation has been posted for the grade?and 8 class for
leading an exceptional Remembrance Day observance and decorating the showcase in
the front foyer with a tribute to Canada's military.
Thames S.S.
The Aboriginal Youth Career Awareness Fair was held on 2009 October 1 at Kettle Point.
There was representation for many and various career options - police, army,
entertainment industry,universities,colleges,nursing,trades,etc.
f \
\.The Oneida First Nation Student Awards were held on 2009 October 14.
The N'Amerind Friendship Centre Annual Awards for Urban Aboriginal Students was held
on 2009 October 16.
The Chippewa First Nation Student Awards were held 2009 October 29.
Seven students attended "Rethinking Relationships - Engaging Youth,Connecting
Communities", a free, full-day interactive conference for youth and adult leaders across
Ontario on 2009 November 20.
Peer Mentor/Mentee is underway.There are seven mentors and nine mentees who meet
once a week for lunch.
Katherine Leger and Val Hopkins are planning a group including First Nation students and
other ethnic groups to learn about various cultures and how we can honour them.More
Information will be provided as details are confirmed.The plan is to run itfor 8-10 weeks
beginning in January.
First Nation students are planning a social for the new year.
14.ADDITIONAL ITEMS
It was agreed to add "Community Update"as a standing agenda item.
15.ADJOURNMENT
A motion to adjourn the meeting at 4:35 p.m.was carried.
2010 January 26...16
12.REPORTS OF COIUIWIITTEES -confd
b.REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE MEETING -cont'd
RECOMMENDATIONS:none
P.SATTLER
Acting Chairperson
0.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE 2010 January 05
12:19 p.m.-3:00 p.m.
Members Administration and Others
M.Barbeau,VOICE for Hearing-Impaired Children K.Edgar,Superintendent of Education,
(+1:26)Special Education
J.Bennett,Trustee J.Johnston,Learning Supervisor,Special
D.Ensing,Assoc.for Bright Children Education
T. Fawdry,The Learning Disabilities Assoc.of L.Carswell,Elementary Principal
Ontario-London Region R.Culhane,Elementary Principal (+12:30)
S. Fox,Children's Aid Society of London and J.Van Bommel,Secondary Principal
Middlesex V.Towell,Secondary Vice Principal
M.Franklin,Alternate Epilepsy Support Centre
T.Grant,Trustee
J. Gritzan,Thames Valley Children's Centre (Chair)
B. Montminy,Vanier Children's Services
A. Morell,Thames Valley Parent Involvement
Committee
A. Morse,Easter Seal Society
D.Smith,Thames Valley Council of Home and
School Associations
R.TIsdale,Trustee (+1:45)
S. Wilson,Community Living Education Committee
Guest;T.Roberts,Chair of the Board
Regrets:S.Cassell,The Learning Disabilities Assoc.of Ontario-London Region; B. Harvey,
Epilepsy Support Centre;J. Wright, Autism Ontario London
Absent:D.Almost,Ontario Assoc.For Families of Children with Communication Disorders,A.
Loebus,London Down Syndrome Association
1.CALL TO ORDER
The meeting was called to order at 12:19 p.m. In the Kathryn Harley Room at the Education
Centre.
Welcome to T.Roberts,Chair,Thames Valley District School Board.
2. CONFIRMATION OF AGENDA -The agenda was confirmed as printed.
3.CONFLICTS OF INTEREST -There were no conflicts of Interest declared.
r 2010 January 26...17
12.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
4.REPORT OF THE MEETING FROM 2009 December 1
The report of the meeting of2009 December 1,was approved as printed. It was reported that
J. Gritzan,Thames Valley Children's Centre was not present for meeting of 2009 December
1 and that T. Fawdry,The Learning Disabilities Assoc.of Ontario-London Region was
present.
5.ELECTIONS
Nominations for the Chair and Vice-Chair of SEAC.Thank you to Trustee J.Bennett who
served as the Chair for the past year.
Ballots were distributed to voting members to nominate to have their name stand as Chair
and as Vice-Chair. Individuals then confirmed ifthey would liketo have their name stand.
J.Gritzan,Thames Valley Children's Centre was elected as the new Chair.Trustee T.Grant
was elected as the new Vice-Chair.
Trustee J.Bennett moved that all ballots from the election be destroyed.
6.BUSINESS ARISING FROM THE REPORT OF 2009 December 1
J.Johnston reported that the lEP Parent Guide was in the process of being printed.The
guide should be available for the SEAC meeting 2010 February 02.
The Acceleration Guide:An Effective Intervention,Grades 4-12.The following points were
discussed:
•All students in the board are screened at the grade 4 level.
•Concern that the JK - 3 were excluded.It was noted that funding model is tied to the
birth date and not the grade level. It was stated that each individual case is reviewed
using the IOWA scale and that the guide can be used for lower grades.J.Johnston
will confirm the wording.
• D.Ensing complemented the guide and was pleased with the direction it was heading.
•Concern that the guide will be used in place of a "Team".
•Schools,Principals and LST's will be made aware of the guide in the Spring 2010.
Students by Exceptionality Statistics was deferred to a later item on the agenda.
CODE Project Funding -Feedback has not been received from the Ministry on the proposal.
Training has been scheduled for the end of January 2010 for JK -Grade 1 teachers.
7.LEARNING FOR ALL PRESENTATION
A.Leatham,Learning Coordinator,Special Education presented a slide show on the topic
"Learning for All"."Learning for All K -12"focuses on the following beliefs:
Universal design and differentiated instruction are effective and interconnected means
of meeting the learning or productivity needs of any groups of students.
Successful instructional practices are founded on evidence-based research,tempered
by experience.
Classroom teachers are the key educators for student's literacy and numeracy
development
Each child has his or her own unique patterns of learning.
The classroom teacher needs the support of the larger community to create a learning
environment that supports students with special education needs.
Fairness is not sameness.
2010 January 26...18
12.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
7.LEARNING FOR ALL PRESENTATION -cont'd
It was noted that "Learning for All"is a working document."Learning for All K - 12" is
designed to share information with educators throughout the Ontario school system,from
Kindergarten to Grade 12,about educational approaches that have proved to be effective in
helping all students learn. It was discussed how "Learning for AH"will affect the classroom.
Itis hoped that this mode!will be seen inevery classroom inthe future.
The focus for the 23 April 2010 PD Day isTearnIng for AH".This will be an opportunity to
promote that "Learning for AH"is not just for special education.
J.Gritzan thanked A.Leatham for her presentation.
8.LEARNING CLASSROOM PROGRAM -timed item
K.Takahashi,TOSA,Student Pathways presented a slide show on the "Learning Classroom
Program".The Learning Classroom Program is a professional development initiative
focussing on differentiated instruction and assessment within a job-embedded learning
environment.This program started inthe Fallof2009.Resources forthis program can be
found on the TVDSB website under Program/Student Pathways.Administrator videos are
in the process of being created to provide support and resources.
J.Vanbommel commented how effective the Differentiated Instruction training sessions have
been.There is a great response and sharing from the teachers who have attended.Supt.
K.Edgar stated that from each secondary school,representatives from two departments are
to attend the training as well as the Administration.This Initiative Is for grades 7 -12.
J.Gritzan thanked K.Takahashi for his presentation.
9.STUDENTS BY EXCEPTIONALITY STATISTICS
J.Johnston presented the following Charts (Attachment 1).
•Enrolment of SpecEd Students by Grade,as of OnSlS Count Date 31 October 2009.
•lEP Only vs.lEP with IPRC Students,as of OnSlS Count Date 31 October 2009.
Comparison Chart lEP 2008-2009 school year and 2009-2010 school year.
Resource allocation was discussed.It was noted that students who are lEP's are not the only
students who generate staffing.
10.EQAO SPECIAL EDUCATION DATA
Supt.K.Edgar presented some EQAO statistical data.This included TVDSB and Provincial
Trends;EQAO Grade 3 Reading for all students;TVDSB and Provincial Trends:EQAO
Grade 3 Writing for all students;TVDSB and Provincial Trends;EQAO Grade 3 Males and
Females;TVDSB and Provincial Trends:EQAO Grade 3 ELL Students.
Discussion on how schools use the statistical data.It was noted that at the elementary and
secondary school levels the data collected is used to determine appropriate resource
material and classroom set up and to determine school improvement plans,budget and how
to help achieve student success.
2010 January 26...19
12.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
11.RENFREW DSBSEAC VIDEO
A.Morse,Easter Seal Society presented the Renfrew DSBSEAC Video. The video was well
received.Discussion on the potential to produce a video in conjunction with the Parent
Guide.Trusteed.Bennett voiced her concern about access available if the video would only
be accessed online.Suggestion to consider having the video available InCD and DVD as
well as online. SEAC members would determine ifthis project would be one of the SEAC
Action Plans.
12.SEAC ACTION PLAN UPDATE
A. Morse,Easter Seal Society provided an update from the Parent Survey Sub-Committee.
The members of the committee are:A.Morse,Trustee T.Grant,Trustee R.Tisdale,M.
Barbeau,and Leaming Co-ordinators S. Hicks and K.Gregory.It was noted thatT.Fawdry
would like to participate on the committee.
The committee met on 2009 December 15 to discuss parent surveys and how the survey
results could be used to informfuture activities,special education communication strategies
and revision or develop parent resources.The following recommendations were presented
to SEAC:
1.Organize a pilot survey in spring 2010 to test survey questions and methodology.
2. Ask Superintendent to request volunteer schools for pilotproject.Should include both
elementary and secondary schools,rural and urban,small and large.
3. Ask Research and Assessment department to finalize survey and methodology after
sub-committee has drafted content.
4.Request translation of survey into language of families In volunteer schools.
5.Investigate methods to provide personal supportto parents completing survey,including
a contact phone number or e-mail,information on the TVDSB Website,SEAC or parent
volunteers,or student volunteers from high school,college or university.
Discussion surrounding the above recommendations.The following was noted:
• Having school involvement would be critical.
•Concern regarding the use of the internet and survey monkey.Parents having access
to computers.
•Language barriers.Having paper survey and individuals helping fill out.Translation of
survey into different languages.
•Having survey anonymous.
• How many schools will participate in pilot.
• Howwillthe survey information be used.Should the video be created before the survey
or after.It was determined that the results from the survey will provide the data to
consider producing the video.
Look at what the survey will achieve.
•Cost.
•Timing of the survey.
•Once the sub-committee determines the preliminary questions Research and
Assessment should review.
•Suggested having a parent talk about lEP's for the video
It was agreed that SEAC was in favour of the endorsement of the parent survey.The sub
committee Is scheduled to meet on 2010 January 13 and 2010 January 27.The sub
committee will present a preliminary draft of the survey at the 2010 February 2 SEAC
meeting.
2010 January 26...20
12.REPORTS OF COWIWIITTEES -cont'd
c.REPORT OF THE SPECIAL EDUCATION ADVISORY COWIWIITTEE -cont'd
13.FORUM:ASSOCIATION UPDATES
AprilOSAR Conference - V. Towell will distribute information to SEAC members.
14.FUTURE MEETING DATES
The following future meetings were scheduled:
2010,Tuesday,February 2 -11:45 a.m.
2010,Tuesday,March 2-6:30 p.m.
2010,Monday, April12 -6:30 p.m.
2010,Monday,May 3 -6:30 p.m.
2010,Tuesday,June 1 -11:45 a.m.
15.FUTURE AGENDA ITEMS
a.Mental Health and Wellness Committee
b.Request for Regular Grant Totals from Ministry around the Audit
c.Transportation Protocol
d.Budget
16.ADJOURNMENT
The meeting adjourned at 3:00 p.m on motion.
RECOMMENDATIONS:none
J.GRITZAN,
Chair :nk
e.REPORT OF THE REGIONAL CAPITAL PLANNING ADVISORY COMMITTEE
2010 January 13
7:00 p.m. -8:35 p.m.
MEMBERS ADMINISTRATION AND OTHERS
London Middlesex B.Tucker S.Christie
R.Pincombe E. Gibling K.Dalton G.Owens
L.McCallum K.Aranha B.Greene P.Tufts
A.Welch N.Wright K.Bushell
P.Mack A.Morell C.Bourbonnais-
C.Smith S.Weaver MacDonald
C.Cassidy D.Reycraft
D.Reiche Visitors:C. Edy
Trustees C.Kissau
T.Roberts M.Roes
P.Jaffe
8.Peters
J.Bennett
J.Stewart
R.Tisdale
r--
L„
2010 January 26...21
12.REPORTS OF COMMITTEES -cont'd
e.REPORT OF THE REGIONAL CAPITAL PLANNING ADVISORY COMMITTEE -cont'd
1.WELCOME AND INTRODUGTIONS
Board Chair Terry Roberts welcomed the committee members and visitors noting that
Trustee Peters would chair the Middlesex committee and Trustee Jaffe the London
committee.He introduced the supervisory officers,trustees and administrators present.
2.PURPOSE OF THE COMMITTEE
Exec.Supt.K.Dalton described the approval process to establish Accommodation Review
Committees (ARC)under the Board's procedure Pupil Accommodation and Facility
Organization.She asked the sub-committees to review the ARCs that have been proposed
but have not been approved by the Board and to give their recommendations.The
Committee report will go to the Board on January 26 at which time,the Board will either put
the recommendations on the floor or refer them back to the Capital Planning Co-ordinating
Committee for comment.Ifthe recommendations are referred,that report will go to the Board
on February 9 for further consideration by the trustees.Exec.Supt.Dalton described the
2009 November 24 report to the Board noting itis the basis for the issues to be considered.
Exec. Supt. Dalton described the Pupil Accommodation Planning Guiding Principles.She
noted the Board's commitment to harmonizing the system's programs by putting a basic
standard of program delivery in place.She described the preferred models of delivery and
the goal to bring accommodation to compliance with all legislated requirements.
Planning Officer G.Owens described enrolment trends of the Board's student population
notingthe peak enrolment in 1999.Headvised that the steady decline since that time has
affected the elementary panel with projections showing it will continue until 2014 at which
time itis expected to leveloff. The secondary panel has notyet experienced a decline, in
part,because of the number of secondary students who returned to complete a fifth year.
Mr.Owens advised that there is a projected loss of students from 1999 to 2014 of
approximately 15,000 students,or18.4%,and described the affect ofshifting populations as
the Board addresses future accommodation needs.He described historical enrolment
figures forthe proposed schools from JKto Grade 8 and special education classes,changes
in enrolment noting decreases at each school,and attendance boundaries for the schools.
Exec.Officer K.Bushell described the following funding sources availableforcapitalprojects:
•Growth Schools;
•Enrolment Pressures;
•School Renewal;
•Good Places to Learn;
•Prohibitive to Repair;
•Primary Class Size;
•Reserves;
•Energy Efficient Schools;
Energy Management Program;
Early Learning Program;
Operational savings from consolidated schools;
Proceeds for disposal of property.
Mr. Bushell described the on-the-ground capacity of the schools,calculated to determine
enrolment vacancies in the proposed ARCs. He noted the current square footage of the
schools and the resulting square footage which would be realized through plant expansions
if the proposed ARCs are approved.
2010 January 26...22
12.REPORTS OF COWIMITTEES -cont'd
e.REPORT OF THE REGIONAL CAPITAL PLANNING ADVISORY COMMITTEE -cont'd
2.PURPOSE OF THE COMMITTEE -cont'd
Supt.P.Tufts described planned program enhancements and Ministry expectations related
to:
•dance,music,visual arts;
secondary technology;
libraries;
•gymnasiums;
special education;
•science.
He advised that all are within established TVDSB standards noting that,to date,over 27,000
students have experienced program enhancements intheir schools.
3.DISCUSSION OF THE PROPOSED ARCS AND RATIONALES
Exec.Supt.Dalton described the proposed ARCs and the rationales forincluding the schools
under consideration.The ARCs will be asked to consider how to enhance program
opportunities and increase efficiency within the District.The sub-committees were asked to
review the ARCs as presented and provide input on the proposals and formulate a
recommendation to be considered by the Board on January 26.
In the Strathroy area,it is proposed that Colborne Street PS be closed and Southdale PS
become a single-track,French Immersion school receiving the appropriate renovations.
English language students would be accommodated ina new school in the southern part of
Strathroy.This will require a distribution of population which could influence the boundary
for North Meadows PS.
For the Sherwood Forest,Orchard Park and University Heights area,it is proposed that
Sherwood Forest PS would be closed with their students being accommodated at Orchard
Park PS,returning the Grade 7 and 8 students from Orchard Park to University Heights PS.
This would restructure both remaining schools to the preferred JK-8 model.It will require
renovations,an addition and program enhancements to Orchard Park PS and renovations
at University Heights to bring itup to the TVDSB's program and facility standards.
In the Northbrae area,the ARC was asked to consider Arbour Glen students being
repatriated to Northbrae PS. It is proposed that Lord Elgin PS close returning the pupils in
the area currently designated to Sir John A Macdonald PS to Northbrae and consolidating
the pupils at Lord Elgin PS to Sir John A.Macdonald PS and Knollwood Park PS.The
Stoney Creek holding zone would no longer be at Sir John A MacDonald.The ARC would
determine how best to divide the populations.
4.DISCUSSION BY REGIONAL CPACS OF THE PROPOSED ARCS
The regional sub-committees met individuallyto discuss the proposed ARCs:
London
Orchard Park.Shen^ood Forest.University Heights Public Schools
Communication to the schools involved was questioned and noted that several contacts
have been received from the communities.It was noted that the University Heights PS
population is very supportive of becoming a JK-8 school.The Committee supported
the recommendation and establishment of the ARC.
r 2010 January 26...23
12.REPORTS OF COMMITTEES -cont'd
e.REPORT OF THE REGIONAL CAPITAL PLANNING ADVISORY COMMITTEE -cont'd
4.DISCUSSION BY REGIONAL CPACS OF THE PROPOSED ARCS -cont'd
•Knollwood Park.Lord Elgin.Northbrae.Sir John A.Macdonald Public Schools
It was indicated that 154 students from the Arbour Glen area would go to Northbrae PS
from the current holding zone.There are 182 students who would move from Sir John
A lUIacDonald PS to the new public school in Stoneycreek.
It was noted that there was a prior accommodation study at Northbrae PS where
significant renovations were completed.At that time,the Arbour Glen students were
moved to Sir John A.Macdonald PS.It was questioned if Hillcrest PS should also be
included in the ARC study and agreed that it could be considered as an option.
Planning Officer G.Owens Indicated that Hilicrest PS is close to capacity with one
portable on site,a population decline and no redevelopment planned.He felt the
population will continue to decline over the next 4-5 years before stabilizing. It was
noted that Hillcrest PS is currently at capacity and the facility may not meet program
standards or the 65% rule.Program enhancements would be required. He indicated
that an addition was built at Northbrae PS in 2002 and the gymnasium Is to standard.
It was questioned if Lord Elgin PS is an older facility.Executive Officer K.Bushell
advised that It Is and there are enhanced facilities at Sir John A.Macdonald PS as well
as community services partnerships there.The Bridle Path area children are within
walking distance to Northbrae PS;however,the enrolment capacity is close which may
require that portables be added until the population trend decreases.The ARC could
decide if this is a reasonable move.
The status of Bishop Townshend PS was questioned looking at a natural boundary for
Knollwood Park PS.It was noted that there is a small number of students south of
Oxford Street and designated to Knollwood Park PS. It was suggested that there be a
boundary change to Bishop Townshend PS.Exec.Supt.Dalton suggested that Bishop
Townshend PS not be included in the ARC.The natural boundary of Oxford Street
leaves few options for consideration.
The following motions were moved and carried:
That the Orchard Park,Shen/vood Forest,University Heights Public Schools ARC
proceed as presented.
That Hillcrest PS be added to the ARC considering Knollwood Park,Lord Elgin,
Northbrae,Sir John A.Macdonald Public Schools and the ARC proceed.
Middlesex
Colborne Street.North Meadows.Southdale Public Schools.Strathrov
Trustee Peters distributed an agenda to assist in considering the administrative
recommendation for the Strathroy area.
Supt.P.Tufts provided a review of the recommendation surrounding the proposed ARC
for the Town of Strathroy and the history surrounding the proposed composition of the
ARC. He described the rationale for the proposed closure of Colborne Street PS noting
the success of the French Immersion program has resulted InInsufficient space at this
site.The conversion of Southdale PS to an F.I.site was recommended as it is able to
accommodate the program.The closure of Colborne Street PS and the conversion of
Southdale PS would require that a new JK-8 school be built in south Strathroy.It was
noted that the resulting,potential boundary review could impact North Meadows PS.
2010 January 26...24
12.REPORTS OF COMIUIITTEES -cont'd
e.REPORT OF THE REGIONAL CAPITAL PLANNING ADVISORY COMMITTEE -cont'd
4.DISCUSSION BY REGIONAL CPACS OF THE PROPOSED ARCS -cont'd
Potential sites for the new school are currently being reviewed.Exec. Officer Bushell
advised that discussions are unden/vay with the Town of Strathroy to determine support,
needs,and potential sites.While concern was expressed surrounding the resulting
vacant building, the need to address over crowding and portable classrooms was
recognized.
In response to a question as towhya boundary for Caradoc NorthPS is not partofthe
proposed ARC,itwas confirmedthat the school has recentlybeen involved inan ARC.
Containing the boundary for the new school to exclude Caradoc North PS would
manage the size of the new school; however,another new school may be proposed
close tothe secondary school infuture. Lackof serviceable land,environmental issues,
etc.,limits the choice for new school sites.
Itwas suggested that the locationofa new school could impact Caradoc NorthPS as
well as Adelaide-W.G.Macdonald PS. Although Itis recognized that Caradoc North
cannot be Included in this ARC, it was noted that,in accordance with Board policy, on
a "normal"basis,exceptions can be made when appropriate.
Supt. Tufts confirmed that boundary adjustments presented to the Board impact
Adelaide-W.G.MacDonald,Caradoc North and Ekcoe Central Public Schools.The on-
the-ground capacity for Caradoc North is 201 witha student enrolment of 135 PTE.
Approximately 60 students from Metcalfe Central PS will be attending Caradoc North
PS next year along with those in the Early Learning Program.It was agreed that a
boundary review for Caradoc North PS would not be prudent at this time.
The benefits of the new North Meadows School,the new Strathroy DC),and the positive
impact the schools have had on the Town was recognized.The accommodation plan
was seen as a very exciting and positive step for it,creating Strathroy as a hub for
Middlesex County.
The following motion was moved and carried:
That the Board move forward with the SeniorAdministration recommendation related
to the Town of Strathroy as presented in the Administrative Report of 2009
November 24 including Colborne Street,North Meadows and Southdale Public
Schools.
D.Reycraft noted the impact of a future ARC Involving Glencoe,West Elgin and SDCl
which has not yet gone forward.He Indicated the community believes there will be a
recommendation to close Glencoe DHS and suggested that there be "limited shelf life"
to a CPAC recommendation.This suggestion will forward to the Capital Planning Co
ordinating Committee for consideration.
5.REPORTS BACK TO THE WHOLE COMMITTEE
The sub-committees reported on their deliberations and recommendations regarding
the proposed ARCs.
6.RECOMMENDATIONS FROM THE REGIONAL CPACS
The following recommendations were proposed by the regional sub-committees:
1.That the Orchard Park,Sherwood Forest and University Heights Public School ARC
proceed as presented.
^,2010 January 26...2S
12.REPORTS OF COMMITTEES -cont'd
e.REPORT OF THE REGIONAL CAPITAL PLANNING ADVISORY COMMITTEE -cont'd
RECOMMENDATIONS -cont'd
2.That Hlllcrest PS be added to the ARC considering Knollwood Park,Lord Elgin,
Northbrae,and Sir John A.Macdonald Public Schools and the ARC proceed.
3.That the Colborne Street,North Meadows,Southdale Public Schools (Strathroy)
ARC proceed as presented.
7.ADJOURNMENT
The meeting adjourned at 8:35 p.m.
T.ROBERTS,
Chairperson
The Administration responded to questions of ciarification. Exec. Supt. Dalton indicated that
CPAC endorses recommendations 1 and 3 and added recommendation 2. A report will be
brought back to the Board on 2010 February 09 from the Administration. Exec. Supt. Dalton
explained the rationale forthe schools In each ofthe three ARCs notingthat the second ARC will
require boundary studies as applicable.Supt.Dalton indicated that recommendation 3 ARC is
a positive, growth issue with the Board looking to builda new school in the south of Strathroy and
itis a PTR issue.Ms. Dalton reviewed the timelines and process for establishing these ARCs.
The recommendations were separated out with Recommendation 1 adopted on motion of R.
/Tisdale,seconded by T.Grant.
•Recommendation 2 was adopted on motion of J. Bennett,seconded by R. Tisdale.
Recommendation 3 was adopted on motionofS.Peters,seconded byS. Doub.
f.REPORT OF THE BUDGET ADVISORY COMMITTEE 2010 January 15
1:00 p.m.-2:35 p.m.
MEMBERS PRESENT ADMINISTRATION AND OTHERS
F.Exiey (Chair) T.Roberts (ex officio) B.Tucker B.Hester
T.Grant R.Tisdale (Chair) B.Greene S.Christie
S.Peters K.Meeson K.Young
Regrets:J.Stewart
Trustee Visitor:J.Bennett
Exec.Supt.G.Greene called the meeting to order and officiated the election of the Committee
Chair for 2010.
1.APPROVALOF AGENDA-The agenda was approved by motion.
2.CONFLICTS OF INTEREST -none declared
r
3.ELECTION OF THE COMMITTEE CHAIR
Trustees ExIey and Tisdale were nominated for the position of Committee Chair for 2010.
Trustee Tisdale was elected to the position.A motion to destroy the ballots was moved and
carried.
2010 January 26...26
12.REPORTS OF COMMITTEES -cont'd
f.REPORT OF THE BUDGET ADVISORY COMMITTEE -cont'd
4.BUDGET ADVISORY COMMITTEE MANDATE
Exec.Supt.Greene asked the Committee to review its mandate for any proposed
amendments.It was suggested that a statement be included that the communication plan
would be referred to the Board for approval prior to implementation.It was noted that the
plan would be included with the Committee report to the Board for consideration.It was
further suggested that the phrase "and implementation"be deleted from the mandate,i.e.
The Committee participates in the development of a communications plan...". Following
discussion,it was agreed to continue with the mandate as written.
5.2009-10 PRELIMINARY BUDGET ASSUMPTIONS AND PROCESS
Exec. Supt.Greene sought any changes tothe 2009-10 Preliminary Budget Assumptions and
Process and suggested including the Early Learning Program.
It was agreed that the item under "Expenditures" related to preparing budget issues sheets
will remain until the budget process has been established and "Other Revenues"will be
added to the "Revenue"section.The proposed revisions will be brought to the next meeting
for approval.
6.GUIDING PRINCIPLES FOR THE DEVELOPMENT OF THE TVDSB MULTI-YEAR
BUDGET
Exec. Supt.Greene commented on the Guiding Principles and sought any proposed
revisions.It was agreed to continue with the principles as written.
7. EARLYLEARNING PROGRAM (ELP) BUDGET IMPLICATIONS
Exec.Supt.Greene distributed funding Information on the new Early Learning Program (ELP)
and advised that a group has been established to work on the program's funding.Itwill be
lead by Brian Hester working with Supt.C.Bourbonnais-MacDonald who will bring forward
Information as it is received.
The 2010-11 budget will contain the traditional operating budget and a new section for ELP
will be added and Include revenues and expenditures.Exec.Supt.Greene noted that the list
of classes for the 19 schools will be determined and staffing needs will also be identified as
the model is built. Itis intended that the teacher staffing will be completed soon.A projected
revenue and expenditures budget will be prepared for trustee consideration including fees
for the before-and-after-school program.It was noted that the Ministryof Education expects
that this program will break even.
Director Tucker noted that start-up costs will be required before the funding is received;
however,itis yet to be determined if the MOE will cover these Initial costs.He described the
complexities of the new program including HR issues (hiring,collective agreements,etc.)and
training. It was noted that there will be a large demand for ECE trained staff across the
Districtto support the schools*programs.The Board will be updated on implementation of
the program a regular basis.
Exec.Supt.Greene and Director Tucker responded to members*questions noting that
boards will not be subject to the Day Nurseries Actfor the extended component of ELP.New
legislation is being written to support school boards.It was suggested that figures related
to a 26:1 ratio be considered infuture staffing in planning for the ELP.Schools with capacity
for the program will be Identified in planning for Year 2.
It was noted that boards will be responsible for collecting fees for the before-and-after
program.A process to do so will be investigated.It was suggested that it will be necessary
to establish a department to implement and oversee the new program and that Administration
should explore any partnerships with the coterminous board.
2010 January 26...27
12.REPORTS OF COWIWIITTEES -cont'd
f.REPORT OF THE BUDGET ADVISORY COMWIITTEE -confd
7. EARLY LEARNING PROGRAM (ELP)BUDGET IMPLICATIONS -cont'd
Accommodation and funding for special needs students was questioned.It was noted that,
at this point,there is no additional funding other than the amount outlined in the ELP
operating grant for SEPPA to accommodate these students.It was further questioned what
boards will do ifthey are not able to operate withinthe funding provided as a result of the
additional expenses.
The role of trustees and opportunities to provide input was questioned.Director Tucker
indicated that ELP will be an ongoing item for trustee updates and input.The financial
impact,once identified,will be brought to the Board for consideration.
8. ONTARIO PUBLIC SCHOOL BOARDS'ASSOC.(OPSBA) BRIEF TO MINISTRYOF
EDUCATION.2010-2011 GRANTS FOR STUDENT NEEDS FUNDING,NOVEMBER 2009
Exec.Supt.Greene presented the OPSBA brief to the MOE related to the 2010-11 Grants
for Student Needs Funding.A draft response was distributed raising concern over the ELP,
Capital,Declining Enrolment Adjustment,Special Education,Board and Administration and
the Funding Model Review.
It was suggested that ELP issues also be included with the Special Education comments and
requesting a review of the loss of funds through the measures of variability noting the Board
is expected to serve more special education students with less funding.
It was further suggested that instructional technology and professional development be
added to the submission and that funding be included in the GSN's to remove funding
uncertainty and assist with program planning.
It was noted that there is no funding for new programs,e.g.AODAtraining and capital needs
and directed Ministry of Labour training. Aswell,there is no funding for local priorities.The
submission will be presented to the Chairs*Committee for approval and on to the Board at
the January 26 meeting.
9. K.WYNNE,MINISTER OF EDUCATION
Exec.Supt.Greene distributed a letter from the Minister of Education related to the GSN
consultation and seeking boards'views and suggestions on how to improve the education
funding formula in the context of limited government resources and a projected 2009-10
deficit of$24.7B.
10.COMMUNICATIONS
Public Affairs Manager K.Young reported on budget communication strategies and sought
any suggestions from the Committee in developing the 2010 communication plan.The
following were suggested:
a web input link to receive comments;
a response through the Board Chair to those who provide input;
budget Issues posted for input;
•video stream Board meetings involving budget discussions;
• plan two or three Information Committee of the Whole meetings of all trustees and the
senior administration to discuss the Budget process and emerging program issues and
how itlinks with the various departments.Director Tucker will take the concept back
to the Administrative Council.
11.2009-10 BUDGET SCHEDULE
Exec.Supt.Greene presented the 2009-10 Budget preparation schedule and sought support
for a similar schedule for 2010-11.It will be confirmed in due course.
2010 January 26...28
12.REPORTS OF COMMITTEES -cont'd
f.REPORT OF THE BUDGET ADVISORY COMMITTEE -confd
12.DATE AND TIME OF NEXT MEETING
The next meeting was scheduled for 2010 February 09 at 3:00 p.m.
13.ADJOURNMENT
The meeting adjourned at 2:35 p.m. by motion.
RECOMMENDATIONS:none
R.TISDALE.
Chairperson
f.REPORT OF THE AUDIT COMMITTEE 2010 JANUARY 19
3:00-4:20 p.m.
MEMBERS PRESENT ADMINISTRATION AND OTHERS
T.Grant R.Robertson B.Greene S.Christie
3.Peters T.van PInxteren K.Meeson S.Lentz
R.Tisdale (Chair)D.Gurnham
1.APPROVAL OF AGENDA -The agenda was approved by motion.
2.CONFLICTS OF INTEREST -none declared
3.REGIONAL AUDIT COMMITTEE UPDATE
Exec. Supt. B.Greene updated the committee on implementation of the Regional Audit
Committee.He advised that Thames Valleyis the host board for the region of 10 boards.
The Ministry ofEducation has been meetingwiththe host boards by conference call toreview
the documentation related to establishing the audit committees and the internal audit
function of the host boards.
The draft regulation spells out the nature and structure of the audit committee and will be
circulated to all school boards for comment.Itis expected to be In force by the end of May,
2010.Upon receipt,it will be provided to the Board and the Committee.Thames Valley is
required to have a committee of three elected trustees and two members ofthe community.
A request for proposal Is being developed by the OECM to provide training for audit
committee members,develop training materials and an orientation program.The RFP is
scheduled to be finalized and distributed by the end of January.A template of a sample
advertisement isalso being developed to assist boards withthe process toobtain community
members.
A sample mandate for the Internal audit function Is being developed by the Ministry of
Education for committee use.The job descriptions for audit staff and a standard risk
assessment tool are also in development and discussion.Manager K.Meeson described the
proposed positions-regional internal audit coordinator,senior Internal auditor,and junior
Internal auditor.It must be determined If all of the recommended staff will be hired or if
various duties will be contracted out to other firms. An RFP may be prepared to have
organizations bid on any proposed audits.
Exec.Supt.Greene suggested that the Board maintain Its existing internal audit staff.He
noted that the MOE is considering the most efficient timeline for Initiating committee training
In view of the upcoming municipal elections in October.Input in this regard will also be
sought from all boards.Once Invited, it will be shared with the Committee and trustees.
^2010 January 26...29
^12.REPORTS OF COMMITTEES -cont'd
f.REPORT OF THE AUDIT COMMITTEE -confd
3.REGIONAL AUDIT COMMITTEE UPDATE -cont'd
The overlap between the regional audit and local committee was questioned.It was clarified
that at the regional level,the committees will determine the audits to be undertaken to be
scheduled by the coordinator.The internal committee will receive the results of the audits.
4.RISK MANAGEMENT OVERVIEW
Deloitte Auditor D.Gurnham distributed a presentation on Risk Assessment and Risk
Intelligent Govemance-A practical guide for boards.Copies were provided for all trustees.
S.Lenz described the Importance of risk management noting every decision,activity and
initiative that aims to create or protect value involves some degree of risk. Risk management
is the technique for measuring,monitoring and controlling the risk of an organization.
She noted that a risk-intelligent organization links risks and rewards to the organization's
strategic plan. It must continuously review and assess Its inventory of risks to identify those
with the greatest potential impact that need to be understood In detail also including
operational,informational and reputation tothe Board. Exec. Supt.Greene Indicated that the
focus Is expected to be on financial. It was suggested that the committee mandate be
reviewed by the Board to reflect the broader risk assessment.At the next meeting,the draft
regulation should be available to assist in aligning the Committee's mandate.Ms. Lentz
reviewed the responsibilities of the Audit Committee and Administration.
f \Itwas notedthat the Boardshould consider the key areas of risk based on an assessment
by the Administration and how they manage the risks at a high level. Auditor Gumham
described risk Identification tools recommending that the Board use an Internal approach that
Involves self-assessment,brainstorming and using the "What could happen?"approach
developed by Administration and approved by the Audit Committee.
It was questioned if the Committee should participate Ina reactive role when issues arise to
ensure future,appropriate oversight.It was confirmed that processes are In place at a lower
level with the Board.The Administration should provide the Audit Committee with sufficient
information to enable It to effectively and productively challenge the short and long-term
strategic objectives and the Risk Management program. It was suggested that the Board's
mandate be reiterated at each meeting priorto initiating any discussion.
5.INTERNAL AUDIT REPORTS -STATUS
a.Schools
Manager Meeson distributed copies of the schools that have been reviewed by Internal
Audit.She described the internal audit process noting the Exec.Supt.of Operations
meets with the Supt.of Schools for the audited schools to discuss the findings.She
advised that In the elementary schools,adhering to the processes and procedures
regarding handling of non-board funds is the majorityoffindings reported.There are
many more issues to be reviewed because of the breadth and scope within secondary
schools.
The full-school audits include enrolment and attendance,Board fund management and
non-Board funds.A training session Is In the process of development to be used to
assist principals,secretaries and superintendents in the management of non-board
/~^funds.The criteria for schools to be selected for auditwas described,e.g.consolidated
V /schools.
2010 January 26...30
12.REPORTS OF COMWIITTEES -cont'd
f.REPORT OF THE AUDIT COWIWIITTEE -cont'd
5.INTERNAL AUDIT REPORTS -STATUS -cont'd
b.Other
Auditor Gumham described the issues brought to the attention of the Administration
as part of the internal audits conducted by Deloitte noting several reports will be
available for the February meeting.It was suggested that reports be submitted as
each issue is addressed.
6.MONTHLY FINANCIAL REPORT -2009 DECEMBER
Manager Meeson provided highlights of the financial report for December,2009.She
advised that a 2009-10 projection as at August 31,2010,will be initiated shortly noting
the concerns over the status of the casual accounts continue.She responded to
members'questions.
7.OTHER BUSINESS -none
8.DATE AND TIME OF NEXT MEETING
The next meeting is scheduled for 2010 February 16 at 3:00 p.m.
9.ADJOURNMENT
A motion to adjourn was approved at 4:20 p.m.
RECOMMENDATIONS:none
RUTH TISDALE
Chairperson
g.REPORT OF THE CHAIRS' COMMITTEE 2010 January 20
9:40-12:15 pm.
MEMBERS ADMINISTRATION AND OTHERS
T.Roberts (Chair)J.Bennett K.Dalton S.Christie
T.Grant M.Sereda V.Nielsen
L.Griffith-Jones S.Young
Regrets:J.Stewart K.Meeson
Trustee Visitor:R.TIsdale
Regrets:B.Tucker
1.APPROVAL OF AGENDA -The agenda was approved by motion.
2.CONFLICTS OF INTEREST -none declared
3.REVIEW OF 2010 JANUARY 26 BOARD AGENDAS
The agendas for the in-camera and public Board meetings of 2010 January 26 were
discussed and updated.
4.CORRESPONDENCE
A letter from the President of the Orchard Park/Sherwood Forest Ratepayers was added to
the Board agenda under "Communications".
2010 January 26...31
I '
^12.REPORTS OF COWIWIITTEES -cont'd
g. REPORT OF THE CHAIRS'COMMITTEE - cont'd
5.GSN CONSULTATION UPDATE
Finance Manager K.Meeson and Budget Committee Chair R.Tisdale joined the meeting to
update the Committee on GSN input requested by the Ministry of Education.Manager
Meeson described Input received related to the new Early Learning Program, Capital,
Declining Enrolment Adjustment,Special Education,Board and Administration,Funding
Model Review, Professional Development and InstructionalTechnology. The Inputto date
is attached for tnjstees'Informationand discussion at the January 26,2010,Board meeting.
Trustees are invitedto offerany additional comments to Trustee Tisdale for discussion and
Inclusion in the Board's submission,due February 15,2010.
It was suggested that an Information Committee of the Whole meeting be scheduled to
discuss 2010-11 budget Issues.
6.EMOTIONAL INTELLIGENCE TRUSTEE TRAINING
Exec. Supt.M.Sereda and Supt.L.Griffith-Jonesjoined the meeting to discuss proposed
Trustee Emotional Intelligence training and joint training with the trustees and senior
administrative team.Supt. Griffith-Jones described the program noting that it will provide
trustees with knowledge of the promotional process used with system administrators and
enhance the trustee/senior administrative team.
Supt. Griffith-Jones described timelines and the background tothe program notingthe survey
isthe most widely used Emotional Intelligence (El)assessment inthe worldwhich examines
r >individuals' El strengths and weaknesses.Participants self report on life and workplace
^performance In 15 key areas of emotional skills.Trustees would complete a Eqi survey
Individually and an EQ 360 assessment.
It was suggested that a special professional development session be scheduled for February
23 withDr.H.Stone related to Emotional Intelligence and howto Interpret Eql.Itis estimated
that the program cost will be $3,500-$4,000 to be covered through the trustee PD funds.
7.VIDEO STREAMING UPDATE
Supt. V. Nielsen and Manager S. Young joined the meeting to discuss the viability of
continuing the video streaming pilotof Board meetings Inan effort to improve transparency,
provide archival records of Board meetings and Increase the public's opportunity to see the
meetings.
Supt. Nielsen distributed an overview of the pilot and described the viewer Interest, and
staffingand equipment costs to date notinga per meeting cost of$860.She advised that It
will be necessary to purchase twoadditionalSony Robotic cameras at a cost of$12,780 to
be mounted permanently which will provide the best quality product and reduce the number
of staff required to monitor the equipment at the meetings.Supt. Nielsen noted that
communication strategies related to the video streaming would be increased if the decision
was made to continue.The hand-out Is attached to the report.
It was agreed to continue the pilotuntila decision Inthis regard has been made.Concern
was raised over the costs involved.The following motion was moved and carried:
i
That the video streaming pilotof regular Board meetings be included in the 2010-11
budget considerations.
2010 January 26...32
12.REPORTS OF COWIMITTEES -cont'd
g.REPORT OF THE CHAIRS'COWIMITTEE -cont'd
8.NAMING OF ACCOMMODATION REVIEW COMMITTEE (ARC) CHAIRS
It was noted that a recommendation will be brought to the January 26,2010 Board meeting
to move forward with three additional ARCs. Upon approval,a motion to appoint the
following Trustee chairs will be presented:
•Trustee P.Sattler -Knollwood Park,Lord Elgin,Northbrae,Sir John A.MacDonald,
(Hillcrest)PS ARC;
•Trustee J.Bennett -Orchard Park/Shenvood Forest,University Heights PS ARC;
•Trustee S.Peters -Colborne Street,North Meadows,Southdale PS,Strathroy ARC;
•Trustee P.Jaffe - FD Roosevelt,Lord Nelson,Prince Charles,Sir Winston Churchill
ARC (approved 2009 November 24).
9. CAPITAL PLANNINGADVISORYCOMMITTEE (CPAC)REPORT AND ADMINISTRATIVE
RESPONSE TO CPAC
It was noted that the report of the January 13,2010, Regional Capital Planning Advisory
Committee meeting for London-Middlesex will be presented at the January 26,2010 Board
meeting.
10.TRUSTEE ARC ORIENTATION
Chair Roberts advised that the Trustee ARC Orientation will be held on February 24,2010,
from 5:00-7:00 p.m.Operations Services will make the necessary arrangements.A
schedule ofARC meetings was distributed and will be provided to trustees at the Orientation
meeting.
11.FEBRUARY 17,2010 CHAIRS'COMMITTEE MEETING
It was agreed to reschedule the February 17 Chairs'Committee meeting to February 16 from
12:00-2:00 p.m.
12.OTHER BUSINESS-none
13.DATE AND TIME OF NEXT MEETING
The following meetings were scheduled for 9:00 a.m.:
February 3,16 (12:00 p.m.);
March 3,10,
April 7,21;
May 5,19;
June 2,16.
14.ADJOURNMENT
The meeting adjourned at 12:15 p.m. by motion.
RECOMMENDATION:
1.That the video streaming pilotof regular Board meetings be included inthe 2010-11 budget
considerations.
T.ROBERTS
Chairperson
2010 January 26...33
12.REPORTS OF COMMITTEES -cont'd
g.REPORT OF THE CHAIRS'COMMITTEE -cont'd
Trustee Tisdale advised tfiat the GSN Consultation was discussed at the Budget Committee
meeting and requested that trustees provide comments/additional input into the 2010-2011
Grants for Student Needs submission to the Ministry.As well,Chair Roberts emphasized the
importance of adding input into the GSN letter to the Ministry.It was suggested that the letter
clearly state that necessity of fixed GSN funding to allow predictability for school boards.
A discussion was held about the video streaming pilot.Supt.V.Neilsen advised that she will
provide the Board with the numbers of the public who have viewed the meetings.The pilot
project Is to continue until 2010 June—the end of the school year.Communications Manager K.
Young indicated that it is possible to make the community more aware of the video streaming.
If there is interest to continue with the video streaming on a permanent basis,it would be widely
publicized.Trustee Hart indicated that his community is very positive about the pilot and hopes
that it will be moving forward with budget.He noted that it is being used in his community through
school councils.
Recommendation 1 was adopted on motion of P.Sattler,seconded by G.Hart.
The following motion was moved by S.Polhill,seconded by S.Doub and carried:
Thatthe following trustees chair approved Accommodation Review Committees as setout
below:
Trustee P.Sattler -Knollwood Park,Lord Elgin,Northbrae,Sir John A.MacDonald
(Hillcrest) P.S. ARC;
Trustee J.Bennett -Orchard Park/Sherwood Forest,University Heights P.S.ARC;
Trustee S.Peters -Colborne Street,North Meadows,Southdale P.S.,Strathroy ARC.
Trustee P.Jaffe -FD Roosevelt,Lord Nelson,Prince Charles,Sir Winston Churchill
ARC (approved 2009 November 24).
Trustee Hart referred to the special professional development session scheduled for 2010
February 23 and indicated that it is important that the role of the trustees be transparent and for
them to understand the administrator selection process.It was noted that the program cost is
within the Trustee PD budget.
The following motion was moved by J.Bennett,seconded by T.Grant and carried:
That a P.O.session for trustees be scheduled for 2010 February 23 from 4:00-6:00 p.m.to
have trustees participate in the promotional process used with system administrators.
2010 January 26...34
12.REPORTS OF COIWIWITTEES -cont'd
h.REPORT OF THE COWIWIITTEE OF THE WHOLE -IN CAMERA
2010 JANUARY 26
13.
MEMBERS PRESENT
J.Bennett
(Chair)
S.Doub
T.Grant
G.Hart
W.Huff
J.Kamphuls
C.Neville
S.Peters
S.Polhill
T.Roberts
R.TIsdale
ADMINISTRATION AND OTHERS
B.Tucker v. Nielsen
K.Dalton M.E.Smith
L-Elliott B. Sonler
B.Greene p. Tufts
M.Sereda K.Wilkinson
C. Bourbonnals-K.Bushell
MacDonald S. Christie
K.Edgar D.Rajala
L.Griffith-Jones K.Young
M.Moynlhan R. Hoffman
Absent:F.Exiey,P.Jaffe,P.Sattler,J.Stewart
The Committee met In camera from 5:08 p.m.to 6:08 p.m.
t APPROVAL OF AGENDA
Theagenda was approved by motion.
CONFLICTS OF INTEREST -No conflicts of Interest were declared.
Confidential property and personal matters were discussed.
RISE AND REPORT
Amotion to rise and report was moved and carried at 6:08 p.m.
RECOMMENDATIONS;
1.That the motions approved at the in-camera session of January 26.2010,related to two
property matters and appointments to permanent teaching status be approved.
2.That the two current Records Information Management causal staff positions be transferred
to permanent positions until August 2012 or the backlog of OSR processing has been
completed,whichever occurs first.
3.That approval be granted to negotiate a contract with Multi-Health systems Inc fMHS Inc )
to purchase EQ360 Multirater Feedback Reports.
J.BENNETT
Chairperson
Recommendations 1,2 and 3were adopted on motion of J.Bennett,seconded by T.GranL
MINUTES OF THE 2010 JANUARY 12
a.CONFIRMATION OF MINUTES
The minutes of the Regular Board Meeting,2010 January 12 were adopted on motion of R
Tisdale seconded byG.Hart.
b. BUSINESS ARISING FROM MINUTES -none
\/
2010 January 26...35
14.STUDENT TRUSTEES'UPDATE
Student Trustee C. Neville advised that the first Student Advisory Council meeting was held on 2010
January 21 with approximately 15 students in attendance representing both urban and rural schools
equally.Conversations Included the effects of violence toward women in the media and how it
Influences youth.
At the Council meeting,Student Trustees Kamphius and Neville described the changes currently
being made to the Student Trustee policies and procedures.Student Trustee Neville advised that it
was a very proactive and successful first meeting.The next SAC meeting Is scheduled for 2010
March 4 at 4:30 p.m. in the Katherine Harley Room.Trustees were invited to attend.
15.REPORTS FROM THE ADMINISTRATION
a.THAMES VALLEY DISTRICT SCHOOL BOARD ENROLMENT VERSUS CAPACITY
SUMMARY 2009-2010
Exec.Supt.Dalton provided opening remarks regarding the 2009-2010 Enrolment Versus
Capacity Summary.She thanked Executive Officer K.Bushell and B. Moore for the report.The
summary included the following data;2009-10 schools at 100 percent Capacity or Greater;
Schools Less than 100 percent capacity;2008-09 for comparison Schools at 100 percent
Capacity or Greater and Schools Less than 100 percent Capacity.
The summary report indicated the 2009-2010 On-The-Ground (OTG)Capacity of the schools
versus the 2009 October 31 Full-time Equivalent (FTE)count. It was noted that the 2009-2010
revisions to the SFIS with respect to changes in the OTG and the 2009 October 31 FTE count
have not been validated by the Ministry of Education.Closed schools with no 2009-2010
L.Enrolment have not been included in the report but are still listed In the SFIS system with their
current OTG. Also Included Inthe report was the 2008-2009 Enrolment versus Capacity Report
for comparison.
The Administration responded to questions posed by trustees.Trustee Polhill asked about the
availabilityof accessing a program that identifies holding zones.Exec.Supt Dalton explained
that databases are part of EDULOG system.Planning Officer Owens has the software that can
perform that function. Each school that has a holding zone will be looked at closely through the
school process.
Trustee Hart asked how TVDSB compares to other schools boards regarding largest empty
school spaces in the province. Exec. Officer Bushell Indicated that there are no statistics for
Thames Valley.It was requested that Planning Officer Owens present the number of holding
zones within the Board at a subsequent meeting.
Trustee Polhill,expressed concern regarding the TVDSB website when attempting to locate a
school and Its corresponding map/boundary link.It was requested that Public Affairs and
Community Relations Investigate this suggestion.
b.SENIOR ADMINISTRATIVE RESPONSE TO ARC 12 (RIVERSIDE &WESTDALE PUBLIC
SCHOOL)
Exec.Supt.Dalton introduced the third of the Phase 2 administrative responses to the
Accommodation Review Committee 12 (ARC) noting It has completed its task to review
accommodation issues affecting Riverside and Westdale Public Schools (London)as
recommended and approved by the Board at its meeting of 2008 June 10.Exec.Supt Dalton
referred to a RIversideA/Vestdale survey related to Fox HollowHolding Zone input opportunity
resulting In Recommendation 4.I
2010 January 26...36
15.REPORTS FROM THE ADMINISTRATION -cont'd
b.SENIOR ADMINISTRATIVE RESPONSE TO ARC 12 (RIVERSIDE &WESTDALE PUBLIC
SCHOOL)-cont'd
Trustee Polhill,in hercapacityasChairof ARC 12,presented a summary of its Final Report.She
Indicated that a number of the Committee's recommendations were based on wanting to try to
control some ofthe factors ifthe original recommendation to stay open was notapproved bythe
Board.She noted that using Westdale P.S.as a possible elementary single-track French
Immersion site was important tothe community. The community feels the schools come together
often with a true bonding between them and supports a stronger educational basis for their
children.They understand the philosophy and direction of the Board.Trustee Polhill advised that
no one indicated that amalgamation would cause any significant problems for the community.
Appreciation was extended to each of the ARC 12 members:J.Sammut,M.Currie, G. Bere, C.
Dobbin, T.Petersen,T. Under, S. MacDonald, and CouncillorW.Lone.Administrative support
was provided by Supts.M.Moynihan,J.Thorpe and K.Wi!i<inson,G.Owens (Planning Officer),
K.Bushell (Executive Officer, Capital Planning), C. McRae,(Assistant to Superintendent)and
Principals C.Savage,Riverside Public School,and B.Travnicek,Westdale Public School.
During the course of its seven meetings,the Committee members representing two school
communities met,considered,discussed and investigated the benefits,issues,concerns and
consideration of the Administrative recommendation.The Committee did not receive any
requests for public input.One piece of written correspondence was received and distributed to
the members on 2009 October 22.
The following were the Committee's final recommendations:
1.That both Westdale P.S.and Riverside P.S.stay open as English programming schools as
they currently exist and that the excess space at Riverside P.S.be available to students from
holding zones.
2.Should the Board of Trustees decide to amalgamate the two schools and move Westdale
students to the Riverside site,the Committee recommends:
2.1 That Westdale P.S.be used as a French Immersion school site.
2.2 That program enhancements occur to Riverside P.S. for the purposes of physical
education,the administrative office and accessibility.
2.3 That enhancements would include two full-sized gyms for student programming,
community use,before/after school child care and increased lunch eating areas.
2.4 That students residing in Fox Hollow Holding Zone be re-designated to Centennial
Central P.S..
2.5 That items purchased through fund-raising at Westdale P.S.would be relocated to the
consolidated school site (e.g.,smart boards,library materials,playground equipment,
gym equipment,etc.).
2.6 That students inthe Fiddlers Green area be transported to Riverside P.S..
2.7 That following the closure of Westdale P.S., a Naming Committee be established to give
consideration to renaming the school on the current Riverside site.
2.8 That all renovations to Riverside P.S. would meet accessibility standards.
^2010 January 26...37
15.REPORTS FROM THE ADMINISTRATION -cont'd
b.SENIOR ADMINISTRATIVE RESPONSE TO ARC 12 (RIVERSIDE & WESTDALE PUBLIC
SCHOOL)-cont'd
ARC Recommendations -cont'd
2.9 That one permanent classroom be added to the consolidated school to accommodate
the combined student population and the potential for FullDay4/5.
2.10 That the parkinglotbe enhanced to accommodate an increased population,as well
as to ease traffic flow;and that consideration be given to the possibilityof creating bus
loading zones on Valetta Street and / or Oak Park with adjusted boulevards.
2.11 That walkways from the streets through the property be created and maintainedall
year.
2.12 That the future School Council of the consolidated school would discuss the concern
ofstudent safety (re:walking on streets)and the need forsidewalks with the potential
to approach the Cityof London on this matter.
2.13 That a Design Committee to be established ifthere are additions to the Riverside
location.
Tnjstee Polhiil concluded that the ARC felt that the Administration addressed all of their
issues.As well,the community has a sense that they can have any future questions
answered as need be.
Administrative Response
Exec. Supt. Dalton presented the Senior Administrative response to the final report of the
Accommodation Review Committee 12.The response and rationale tothe recommendations
were outlined as follows. The ARC completed its process with a final public input meeting
on 2009 October 22 after which the final ARC Report was forwarded to the Senior
Administration for response.
Exec. Supt. Dalton advised that the Senior Administration cannot support the ARC'Sfirst
choice of recommendations regarding keeping both schools open.Considering future
enrolment projections for the neighbourhood, the ability of the Riverside facility to
accommodate allJK-8 pupilsfrom both schools, and the desire to have students ina JK-8
school, the most advantageous solutionfor accommodation isto consolidate all students at
Riverside Public School.
The Senior Administration supported recommendations 2.1,2.2,2.4,and 2.7 fromthe ARC.
This support was reflected inthe firstfive recommendations outlined above.
Currently,Westdale PublicSchool accommodates students from JKto6 and then transfers
the students in the Westdale attendance area to Riverside Public School for grades 7 and
8. The consolidation ofpupilsat Riverside creates one school ofthe preferred JK-8 model
in this neighbourhood and would leave Westdale Public School available for a possible
French Immersion school site.This northwest London location would relieve the enrolment
pressure on French Immersion schools in London,would accommodate a portion of the
students designated to Centennial Central Public School's dual track French Immersion
program,and would provide these students with the Board's preferredsingletrack French
Immersion programming.
Program enhancements to meet the Thames Valley District School Board's established
standards would be completed at RiversidePublicSchoolforPhysical Education.As well,
school enhancements wouldbe completed forthe Administration area and the building would
become accessible.
2010 January 26...38
15.REPORTS FROM THE ADMINISTRATION -cont'd
b.SENIOR ADMINISTRATIVE RESPONSE TO ARC 12 (RIVERSIDE &WESTDALE PUBLIC
SCHOOL)-cont'd
Administrative Response -cont'd
Naming Committees are established to allow the school community to determine if the name
of the school should be changed with the consolidation of pupils.Should it determine to
change the name of the school,the Naming Committee has the opportunity to recommend
potential names to the Board for consideration.
Exec. Supt. Dalton explained that Recommendation 6.0 disbands the ARC as per the
Thames Valley District School Board's procedure on Pupil Accommodation and Facility
Organization. Appreciationwas extended tothe ARC members and Thames ValleyDistrict
School Board staff who provided an invaluable resource to the Committee.The work
completed,the time spent,and the careful deliberations of the members contributed to
providing the maximum program opportunities for the maximum number of students.
The following recommendations from ARC 12 were not supported by Senior Administration:
That enhancements would include two full-sized gyms for student programming,
community use,before/after school child care and increased lunch eating areas.
According to our Thames Valley District School Board program standards,a double
gymnasium is only constructed when the school enrolment is projected at 600 students
or greater.The OTG for the Riverside school site is408.Projections for the area predict
no growth in enrolment over the next 10 years (see Appendix B),thus the student
enrolment would not reach the threshold of600 withinthis time lineto qualifyfor a double
gymnasium.
That items purchased through fund-raising at Westdale P.S.would be relocated
to the consolidated school site (e.g.,smart boards,library materials,playground
equipment,gym equipment,etc.).
The decision-making process for the transfer of artifacts,resources,furniture and
equipment is completed with the support of the System Consolidation Committee,the
System Inventory Committee,theschools'Transition Committee,and in consultation with
the Capital Planning Coordinating Committee.The Transition Committee can make
specific application to the Capital Planning Coordinating Committee to have specific
equipment and resources moved to the consolidated school site.
That students In the Fiddlers Green area be transported to Riverside P.S.
Decisions regarding the transportation of students are made in compliance with the
Board's Transportation Policies and Procedures.
That all renovations to Riverside P.S.would meet accessibility standards.
Riverside PublicSchool would be required to meet the current Ontario Building Code
requirements with respect to accessibility due to renovations proposed for the school.
That one permanent classroom be added to the consolidated school to
accommodate the combined student population and the potential for Full Day4/5.
Enrolment projections (Appendix B) indicate that no additional permanent classroom
space would be needed.
2010 January 26...39
15.REPORTS FROM THE ADMINISTRATION -cont'd
b.SENIOR ADMINISTRATIVE RESPONSE TO ARC 12 (RIVERSIDE &WESTDALE PUBLIC
SCHOOL)-cont'd
Administrative Response -cont'd
That the parking lot be enhanced to accommodate an increased population,as
well as to ease traffic fiow;and that consideration be given to the possibility of
creating bus loading zones on Valetta Street and /or Oak Park with adjusted
boulevards.
As the property in question is owned by the Cityof London, Cityofficials will be contacted
to explore the possibility of alternate traffic flow routes.
That walkways from the streets through the property be created and maintained
all year.
As per our Board standards,walkways across playgrounds are not maintained in the
winter months due to liability issues.
That the future School Council of the consolidated school would discuss the
concern of student safety (re:walking on streets)and the need for sidewalks with
the potential to approach the City of London on this matter.
The Transition Committee is encouraged to initiate communication with the City of
London in regards to this matter prior to the establishment of the consolidated School
Council.This action does not require a Board motion.
That a Design Committee to be established if there are additions to the Riverside
location.
The renovations that are planned do not increase the square footage.Therefore,a
Design Committee is not required in accordance withthe Board's criteria.The Principal
works with Facility Services and a Board-appointed Architect for the proposed
renovations.Communication between the Principal,School Council and the staff will
keep the school community informed as renovations are designed as plans are
developed.
The associated costs will be $966,000 +renewal costs at Riverside Public School re
renovations,barrier-free modifications,program enhancement and school improvement.
RECOMMENDATIONS:
1.That the students of Westdale Public School be accommodated at Riverside Public school;
and
That Westdale Public School at 1050 Plantation Road,London,N6H 2Y5,be closed as of
2011 June 30,and declared surplus.
2.That the Westdale Public School facilitybe considered as a possible elementary single track
French Immersion school site.
3.That renovations and program enhancements occur at the Riverside Public School for
physical education,the administrative office space and accessibility.
4.That students residing in the Fox Hollow Holding Zone be re-designated to Centennial
Central Public School as of 2010 September 01.
2010 January 26...40
15.REPORTS FROM THE ADMINISTRATION -cont'd
b.SENIOR ADMINISTRATIVE RESPONSE TO ARC 12 (RIVERSIDE &WESTDALE PUBLIC
SCHOOL)-cont'd
RECOMMENDATIONS -cont'd
5.That the boundary for Riverside Public School,effective September 2011,commence at the
centre line of Hyde Park Road and the centre line of Oxford Street;thence in an easterly
direction along the centre line of Oxford Street to the intersection of the centre line of Oxford
Street and the ON Rail line;thence in a southerly direction along the ON Rail line to the
intersection of the ON Rail line and the Thames River;thence in a westerly direction along
the Thames River to the intersection ofthe Thames River and the extension of the centre line
of Hyde Park Road;thence ina northerly direction along the centre line of Hyde Park Road
to the intersection of the centre line of Hyde Park Road and the centre line of Oxford Street.
6.That a Naming Committee be established to give consideration to renaming the school on
the current Riverside Site.
Recommendations 1 through 6 were moved by S.Polhill,seconded by G. Hart.Trustee Bennett
requested that Recommendation 1,3,4,5,and 6 be dealt with together and that Recommendation
2 be separated out
Recommendations 1,3,4,5 and 6 were adopted on a Poll Vote as follows:
YEAS:J.Bennett,S.Doub,T.Grant,G. Hart, W. Huff,S.Polhill, T.Roberts,P.
Sattler,R.TIsdale
NAYS:Nil
ABSTENTIONS:8.Peters
Student Trustee Kamphuls -Yes
Student Tnjstee Neville -yes
Recommendation 2 was moved by J.Bennett,seconded by S. Polhill.
2.That the Westdale Public School facility be considered as a possible elementary single
track French Immersion school site.
A questlon-and-answer period followed. Exec. Officer Bushell commented on Westdale Public
School facility as a possible French Immersion site and indicated that if approved,the earliest
date for occupancy would be 2012 iffunding was secured.Exec.Supt.Dalton advised that a
comprehensive French Immersion School report will look at using Huron Heights P.S.and a West
London school at one time so that the expanded sites would open simultaneously.
Trustee Bennett asked about housing students from Jeanne Sauv^F.I.P.S.because of capacity
problems that exist.Supt.Daiton indicated that a look at decreasing boundaries for Jeanne
Sauv§P.S.would be necessary and that 2012 would be the earliest time to reduce stress on
accommodation at that school.Questioned about what measures could be put in place and
supported to put a satellite program at Victoria Public School,Exec.Supt.Dalton commented on
moving the Jeanne Sauve Grade 1 off site last September (2009) noting the Administration is
looking at options.
Exec. Officer Bushell and Exec.Supt.Dalton enquired about adding a portable at Jeanne Sauv§
F.I.site and were advised that the area is designated a flood plain and,therefore,the permit was
refused by the City of London.Exec.Supt.Dalton Indicated that Grade 1 teachers have been
asked fortheir Input in order to make a smooth transition for the Jeanne Sauv^children.As well,
at the recent School Council meeting,plans were explained to the current SK parents and their
input and assistance was requested.
2010 January 26...41
15.REPORTS FROM THE ADMINISTRATION -confd
b. SENIOR ADMINISTRATIVE RESPONSE TO ARC 12 (RIVERSIDE &WESTDALE PUBLIC
SCHOOL)-cont'd
Trustee Bennett commented on the issues of taking grade 1 students away from a total
immersion school setting to a satellitegrade 1 programand asked if these children will stay at
Victoria P.S. forthe next year (grade 2). Exec. Supt.Dalton indicated that the Victoria P.S.
satelliteisforthe grade one students and thatthe grade 2 students will go backto Jeanne Sauv6
F.I.for grade twoand a new grade one class will begin at Victoria P.S.
She described two caveats-the difficulty inpredictingnew registrations and the 2011 enrolment
projections are based on last year's trends. They will work;however,anomalies would mean
changes. The grade 1 class will be at Victoria P.S. thisyear and the following year.
Exec. Supt. Dalton outlined the following timeframes:
Meetingwiththe Principals of the fiveARCs -2010 February 10;
Trustee Orientation -2010 February 24;
Orientation for ARC Chairs -2010 March 1 to 11;
Public Input - April26.
Itwas noted that Corporate Services Supervisor S. Christie will coordinate the community and
municipal membership for the ARCs.
Recommendation 2 was adopted on motionof J. Bennett,seconded byS.Polhill,
^c.MONTHLY FINANCIAL REPORTING
The month-end financial report as at 2009 December 31 was presented.The update included
the year-to-date activity,the summary of revenues,expenditure summary and expenditure
summary by area.
16.COMMUNICATIONS
a.CHAIRS'SUMMARY REPORT -none
b.ONTARIO PUBLIC SCHOOL BOARDS'ASSOCIATION -UPDATE
Trustee Sattler advised that the next OPSBA Western Region meeting isto be held on 2010 April
17 and asked trustees to mark their calendars.She will bringthis Informationfonvard at a later
date.
Trustee Tisdale indicated that the Western Region meeting is to be held on Walpole Island, a
territory that has never been ceded. She indicateda meetingand touris plannedand suggested
that the Board's Aboriginal Educator Advisor may be interested In attending.
C.ORCHARD PARK/SHERWOOD FOREST RATEPAYERS
A letter was received from S. Levin,President,Orchard Park Sherwood Forest Ratepayers
regarding the future ofthe two schoolsinthe Orchard Parkand Shen/vood Forestarea inorder
to share good communication between the Board and ratepayers.
d.ORCHARD PARK/SHERWOOD FOREST RATEPAYERS
A second letter was received from S. Levin,President,Orchard Park Sherwood Forest
Ratepayers regardingthe trustees'decisionsonthe outcomeofSherwood Forest PublicSchool
and requesting membership on the Accommodation Review Committee.
e.PROFESSOR LILA KARI
A letter was received from L.Kari,Parent,Shen/vood Forest Public School,requesting that t
trustees consider keeping both Orchard Park and Sherwood Forest Public Schools open.
2010 January 26...42
17.NOTICE OF MOTION -none
18.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -none
19.ADDITIONAL ITEMS -none
20.QUESTIONS/COMMENTS BY MEMBERS
Trustee Grant advised that on 2010 January 14 she attended a session in St. Thomas regarding
generational poverty and the positive Impact of education to help understand howto surmount these
barriers.
Trustee Sattler advised that she attended an Informative and powerful presentation by Dr.Marie
Battiste,a Ml'kmaq educator from Potlo'tekFirstNationsNovaScotia held at AlthouseCollegeon
2010 January 23. This event was a partnership between TVDSB and the Faculty of Education,
University of Western Ontario. Appreciationwas extended to Exec. Supt.Elliott and C. Brunette,
Aboriginal Educator Advisor,Program Services, for theircontributioninorganizingthe event.
Trustee Polhill requested that the originalBoard agenda template be resumed.Chair Roberts advised
that he will take this under advisement at the next Chairs' Committee meeting.
21.ADJOURNMENT
The meeting adjourned at 10:50 p.m. on motionof R. Tisdale,seconded by P.Sattler.
CONFIRMED:
Chairperson
2010 January 26...43
)SUMMARY OF APPROVED RECOMMENDATIONS OF 2010 JANUARY 26
That the Orchard Park,Sherwood Forest and University Heights Public School ARC proceed as
presented.
That Hlllcrest P.S.be added to the ARC considering Knollwood Park,Lord Elgin,Northbrae and Sir
John A.Macdonald Public Schools andthe ARC proceed.
That the Colborne Street.North Meadows,Southdale Public Schools (Strathroy)ARC proceed as
presented.
That the video streaming-pilot of regular Board meetings be Included in the 2010-11 budget
considerations.
That the following Trustees chair approved Accommodation Review Committees as set out below;
Trustee P.Sattler -Knollwood Park,Lord Elgin,Northbrae,Sir John A.MacDonald (Hlllcrest)
P.S.ARC;
Trustee J.Bennett -Orchard Park/Sherwood Forest,University Heights P.S.ARC;
Trustee S.Peters -Colborne Street,North Meadows,Southdale P.S.,Strathroy ARC
Trustee P.Jaffe -FD Roosevelt,Lord Nelson,Prince Charles,Sir Winston Churchill ARC
(approved 2009 November 24).
That a P.O.session for trustees be scheduled for 2010 February 23 from 4:00 -6:00 p.m.to have
trustees participate in the promotional process used with system administrators.
' "That the motions approved at the in-camera session of January 26,2010,related to two property
matters and appointments to permanent teaching statusbe approved.
That the two current Records Information Management causal staff positions be transferred to
permanent positions until August 2012 or the backlog of OSR processing has been completed,
whichever occurs first.
That approval be granted to negotiate a contract with Multi-Health systems Inc.(MHS Inc.)to
purchase EQ360 Multirater Feedback Reports.
Recommendations 1,3,4,5 and 6 wereadopted ona Poll Vote as follows:
YEAS:J.Bennett,S.Doub,T.Grant,G.Hart,W.Huff.S.Polhill,T.Roberts,P.
Sattler,R.Tisdale
NAYS:Nil
ABSTENTIONS:S.Peters
Student Trustee Kamphuis - Yes
Student Trustee Neville - yes
Thatthestudentsof Westdale Public School be accommodated at Riverside Public school;
and
ThatWestdale PublicSchoolat 1050 Plantation Road,London,N6H 2Y5,be closed as of 2011 June
30,and declared surplus.
That renovations and program enhancements occur at the Riverside Public School for physical
education,the administrative office space and accessibility.
Thatstudents residing inthe Fox Hollow Holding Zone be re-designated toCentennialCentral Public
School as of 2010 September 01.
2010 January 26...44
SUMMARY OF APPROVED RECOMMENDATIONS OF 2010 JANUARY 26
Thatthe boundary for Riverside Public School,effective September 2011,commence at the centre
line of Hyde ParkRoadandthe centre line of Oxford Street;thence inan easterly direction along the
centre line of Oxford Street to the intersection of the centre line of Oxford Street and the CN Rail line;
thence ina southerly direction along the CN Rail line to the intersectionofthe CN Rail lineand the
Thames River;thence in a westerly direction along the Thames Riverto the intersection of the
Thames Riverand the extension ofthe centre lineofHydePark Road;thence ina northerlydirection
along thecentre line of Hyde Park Road tothe intersection ofthecentre line of Hyde Park Road and
the centre line of Oxford Street.
Thata Naming Committee beestablishedtogiveconsideration to renaming theschoolonthecurrent
Riverside Site.
ThattheWestdale PublicSchool facility be considered as a possibleelementary singletrackFrench
Immersion school site.