6/22/2010 - Regular Board MeetingTHAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR BOARD MEETING, PUBLIC SESSION
2010 JUNE 22,7:00 P.M.
BOARD ROOM,EDUCATION CENTRE
AGENDA
V-verbal
M -material
1. CALLTO ORDER V
2. 0 CANADA V
3.SPECIAL MUSICAL PRESENTATION V
-Knollwood Park Public School Choir
4. APPROVAL OF AGENDA M
5.OFFICIAL RECORD M
6.RECOGNITIONS
•Skills Canada Award Winners V
-2009-10 Student Trustees,J.Kamphuis and C. Neville V
-W.John Laughlin Staff Development Award V
7. CONFLICTS OF INTEREST V
8. CHAIR'S ANNOUNCEMENTS V
9. DIRECTOR'S ANNOUNCEMENTS V
10.ADMINISTRATIVE PRESENTATIONS -none
11.MINUTES OF THE 2010 JUNE 8 BOARD MEETING AND SPECIALBOARD M
MEETING 2010 JUNE 15
a.Confirmation of Minutes
b.Business Arising from the Minutes
c.2010-11 Budget Approval M
d. Deferred Motion from the Board Meeting of 2010 June 15 M
12.STUDENT TRUSTEES'UPDATE V
13.REPORTS FROM THE ADMINISTRATION
a. Transportation Consortium Update M
b.Monthly Financial Report M
c. Early Learning Program (ELP)
-Before and After Fees M
-Phase 2 Sites V
d.Construction Contract Approvalfor Capital Projects M
e.Encouraging Facility Partnerships M
f. MinorBoundary Adjustments for Caradoc NorthPublic School I Strathroy
DistrictCollegiate Institute, and Ekcoe Central Public School / Glencoe
District High School M
g.Thames Valley District School Board Special Education Report 2010-2011 M
r"'.
i
-2-
14.REPORTS OF COMMITTEES
a.Special Education Advisory Committee,2010 June 01 M
b.Budget Advisory Committee,2010 June 8 M
c.Budget Advisory Committee,2010 June 14 M
d.Audit Committee,2010 June 15 M
e.First Nations Advisory Committee,2010 June 15 M
f.Chairs'Committee,2010 June 16 M
g.Committee of the Whole - In Camera,2010 June 22 V
15.COMMUNICATIONS
a.Chair's Summary Update V
b.Ontario Public School Boards'Association -Update V
16.NOTICE OF MOTION
17.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -none
18.ADDITIONAL ITEMS
19.QUESTIONS/COMMENTS BY MEMBERS
20.ADJOURNMENT
THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR MEETING,PUBLIC SESSION
2010 JUNE 22
The Boardmet in regular session on 2010 June 22 in the Board Roomat the EducationCentre, meeting in
public session at 7:05 p.m. to 10:57 p.m. The following were in attendance:
TRUSTEES
J.Bennett
S.Doub
F.Exiey
T.Grant
P.Jaffe
P.Sattler
Regrets:G. Hart, J.Kamphuis
Absent:W.Huff
C.Neville
S.Peters
S.Polhill
T.Roberts
J.Stewart
R.Tisdale
ADMINISTRATION AND OTHERS
B.Tucker M.Moynihan B.Hester
K.Dalton V.Neilsen R.Hoffman
L.Elliott M.E.Smith S.Macey
B.Greene B.Sonier K.Meeson
M.Sereda P.Tufts K.Young
C.Bourbonnais-MacDonald K.Wilkinson S.Young
K.Edgar K.Bushell J.Marlborough
L.Griffith-Jones S.Christie
S.Hughes P.Hearse
1.CALL TO ORDER.
Board Chair T.Roberts called the meeting to order at 7:05 p.m.
2./3.O CANADA AND MUSICAL PRESENTATION
The appreciation of the Board was extended to the Knollwood Park Choirfor its performance and
Conductor K.Webb and Accompanist S. Brown for leading in the singing of O Canada and
performing two musical selections..
4.APPROVAL OF AGENDA
The agenda was revised to add "Youth Opportunities Award"under item 6.The agendas,as
amended was approved on motion of F. Exiey,seconded by R.Tisdale.
5.OFFICIAL RECORD
8.Christie,Supervisor,Corporate Services,read the following official record into the minutes:
We regret to record the deaths of David Richards, a teacher at Clarke Road Secondaiy School,
London, on 2010 June 14,and Scott Wilson, a 14-year-old student at Lord Nelson Public School,
London,on 2010 June 17.
2010 June 22...2
6.RECOGNITIONS
a.Skills Canada Award Winners
LearningSupervisor F.Galiziaand LearningCoordinatorW.Cramp providedan overviewofthe
21®'Annual Skills Canada Technological Skills Competition.Over 1600 students from across
Ontario competed in over 60 events at RIM Park In Waterloo,Including 33 students from 11
Thames Valley District School Board Schools.
The follovi/ing students earned medals:
Nick Leistra -Strathroy District C.l.-Gold Medal - SmallPowered Equipmentand competed in
the Canadian Skills Competition;
Luke Robb -Saunders - Silver Medal - Residential Electrical Wiring;
Dan Shaw - Ingersoll District C.l. - Silver Medal -Mechanical CADD;
Luke Bender - Huron Park S.S. -- Bronze Medal- Precision Machining;
Tori Zavitz-Strathroy DistrictC.l. - Bronze Medal -Prepared Speech;
Zach Sequin - Sir Wilfrid LaurierS.S.-Bronze Medal- Web Site Development.
Dan Shaw expressed his thanks and appreciation to his father and Ingersoll DistrictC.l.teacher
R.Shaw for all of their support and encouragement.Dan also noted appreciation for the Co
operative Education program whichhe believes gave hima competitiveedge.
Tory Zavits also expressed her appreciation and thanks to the Board for recognizing the Skills
Canada medalwinnersand highlighted theexceptionaltechnicalprogramatStrathroy DistrlctC.I.
b.2009-2010 Student Trustees,J.Kamphuis and C.Neville
Trustee Tisdaie expressed appreciation on behalf ofthe Boardto Student Trustee J. Kamphuis
and Trustee Polhill expressed appreciation to Student Trustee C. Nevilleforthe commitment and
dedication the students exhibited in serving as the Student Trustees for the 2009-2010 school
year.
Student Trustee Neville thanked the students of the Board for allowing him to be their
representative and the Trustees fortheir support throughout the year.Trustee Neville expressed
gratitude to the Board on behalf of Student Trustee J. Kamphuis for an amazing experience.He
also extended best wishes to the incoming student trustees James Daniels and Beth Murray.
c. W.John Laughlin Staff Development and Leadership Award
Chair Roberts, on behalfofformer DirectorofEducationJohn Laughlin,presented Principal Sue
Hodginswiththe W.John LaughlinStaff Development and Leadership Award. He noted that Mr.
Laughlin was Thames Valley's firstDirectorof Education serving inthe rolefrom 1998 until2001.
The award was created in his honour to recognize an outstanding principal each year who
continually demonstrates leadership in encouraging staff development.
Principal Hodgins described her career and thanked the Board for the honour of receivingthe
award.
d.Steve Cordes Community Star Award
City of London Councillor Cheryl Miller described the Steve Cordes Community Star Award
created by the Board of Directors of Youth Opportunities Unlimlmited (YOU)to recognize an
Individual for exceptional long-term commitment to youth inLondon and area.Councillor Miller
presented Trustee J.Bennett with the Steve Cordes Community Star Award for her tireless
contributions to children and public education.
Trustee Bennett thanked Councillor Miller for attending the meeting to present the award and
expressed her appreciation to the selection committee.
2010 June 22...Z
7.CONFLICTS OF INTEREST
Trustee Jaffe declared a conflict of Interest on Item 11.d.citing family employment and Trustee
Tisdale declared a conflict to Item 14.g.citing personal employment.
8.CHAIR'S ANNOUNCEMENTS
Chair Roberts described the Canadian Journalism Fellowships which provides one year of post-
secondary study and is awarded annually by Massey College,University of Toronto.He
acknowledged Woodstock,Ontario's Sentinel-Review reporter Hugo Rodrigues who is this year's
recipient of the Gordon N.Fisher fellow,named after the late Gordon N.Fisher who,along with the
late St.Clair Balfour of Southam Newspapers,created these fellowships in 1962.
Chair Roberts recognized Trustee P.Jaffe for receiving the Order of Canada from Her Excellency the
Right Honourable Micha^lle Jean,Governor General of Canada,who presided over the Order of
Canada investiture ceremony at Rideau Hall, on 2010 June 18.The Governor General who is
Chancellor and Principal Companion of the Order,bestowed the honour on one Companion,12
Officers and 32 IVIembers.The Order of Canada was created in 1967 during Canada's centennial year
to recognize a lifetime of outstanding achievement,dedication to the community and service to the
nation.Since its creation,more than 5 000 people from all sectors of society have been invested into
the Order.Congratulations were extended to Trustee Jaffe for this outstanding and well-deserved
recognition.
The trustees were reminded of the opportunity to comment on the Regulation related to Code of
Conduct for School Board Members and advised that they may respond individually to the Ministry
or if preferred, they may submit their comments to S. Pullam by 2010 June 25. The Chairs'
Committee will collect all comments and respond on behalf of the Board.
Chair Roberts advised that the draft Conflict of Interest policy will be discussed at the
Trustee/Supervisory Officer retreat on 2010 September 22
9.DIRECTOR'S ANNOUNCEMENTS
Director Tucker invitedSupt. P.Tufts to discuss a new partnership/initiative with local Rotary Clubs.
Supt Tufts described a program where the Board participates with the local Rotary Clubs in
conjunction with International Outreach to provide surplus furniture from school closures to needy
schools around the world. He advised that he has received photographs of students from South
Africa who are enjoying a recent shipment of such furniture.The organization is also supplying
furniture to reconstructed schools in Haiti who suffered significant losses inthe recent earthquake.
A.E.Duffield student Ally Poole attended the meeting and was congratulated by Director Tucker for
her perseverance in running an 800-metre race during a track and field meet.Ally,who competed
witha prosthetic leg,so inspired all those in attendance for her determination and positive outlook that
they joined her to cross the finish line together.
10.ADMINISTRATIVE PRESENTATIONS -none
11.MINUTES OF THE 2010 JUNE 08 BOARD MEETING AND SPECIAL BOARD MEETING OF 2010
JUNE 15
a.CONFIRMATION OF MINUTES
The minutes of the Regular Board Meeting of 2010 June 08 and the Special Board Meeting of
2010 June 15 were adopted on motion of T. Grant,seconded by F.Exiey.
b.BUSINESS ARISING FROM MINUTES
Trustee Bennett requested that the Social Worker position referenced on page four of the 2010
June 15 minutes be revisited to investigate the need for similar positions throughout the Board.
2010 June 22...4
11.MINUTES OF THE 2010 JUNE 08 BOARD MEETING AND SPECIAL BOARD MEETING OF 2010
JUNE 15-cont'd
c.DEFERRED MOTION FROM THE BOARD MEETING OF 2010 JUNE 15
The following deferred motion was brought forward for consideration:
That 3.0 PTE and $281,427 for Expansion of Reading Recovery be deferred to the Board
meeting of 2010 June 22.
Original Motion:
That 3.0 PTE and $281,427 for Expansion of Reading Recovery be added to the 2010-2011
Budget.
Chair Roberts asked Vice-Chair Bennett to take the Chair in order for him to speak to the motion.
He enquired if there is a need to expand the reading/literacy program in the primary division.
Director Tucker advised that Reading Recovery and Early Literacy are priority concerns.He
advised that staff lay-offs were narrowly avoided this year.He recognized the benefits of
expanding the program to 31 schools from 28 but cautioned that as staffing levels are examined
for the 2011 -2012 school year,a decision to reduce staff may be necessary.As well,with the
new Early Learning Program being implemented,Administration wants to ensure that the primary
goals align. Itis the Administration's preference to have $300,000 builtintothe Program budget
with a report brought fonArard to the Board In September on how those monies will be best
utilized. He recommended allocating this amount for the program.Chair Roberts expressed the
need for trustees to determine the "what"and Administration to determine the "hovv^./-
RECOMMENDATION:
The following recommendation was moved by T.Roberts,seconded by J.Stewart.
That $300,000 be included In the 2010-2011 Budget to expand literacy capacity in the Primary
Division and that a report be brought to the trustees In the fall of 2010.
The following amendment was approved on motion of R.Tisdale,seconded by T.Grant:
That the Primary Division be clarified as JK-3.
The following motion was approved on motion of T.Roberts and J.Stewart:
That $300,000 be included in the 2010-2011 budget to expand literacy capacity In the Primary
Division (JK-3)and that a report be brought to the trustees In the fall of 2010.
Trustee Roberts resumed the Chair.
d.2010-2011 BUDGET APPROVAL
Exec.Supt.B.Greene and Finance Manager K.Meeson reviewed the 2010-2011 draft Budget
noting the addition of $300,000 for Expanded Literacy Capacity with a revised deficit of
$5,298,180.Finance Manager Meeson explained that It Is necessary to advise the Ministry
which surplus account has been reduced.
Finance Manager Meeson explained that the Property Loss Account monies have been
accumulated to deal with catastrophic events such as fire. An amount of $100,000 has been
allocated for ongoing repairs to the Education Centre In the 2010-2011 budget year.
Exec.Supt Greene requested direction from the trustees from which surplus accounts they
prefer to have the $300,000 drawn.
r
2010 June 22...5
11.MINUTES OF THE 2010 JUNE 08 BOARD MEETING AND SPECIAL BOARD MEETING OF 2010
JUNE 15-cont'd
d.2010-2011 BUDGET APPROVAL-cont'd
Exec.Supt.Greene expressed appreciation to Finance Manager Meeson and Finance
Department staff for their worl<in preparing the Budget.Information will be updated,copies
forwarded to trustees and posted on the Board's website.The Budget Advisory Committee will
review the budgetprocess againinthe fall of 2010.
Chair Roberts thanked Exec.Supt.Greene and the Director for allowing trustees to participate
in the process through the Budget Advisory Committee.
RECOMMENDATIONS:
The following recommendation was approved on motion of J.Stewart,seconded by R.Tisdale.
That $300,000 for Primary Literacy be deducted from Working Funds with the balance from the
Multi-Purpose Reserve.
The following recommendation was approved on motion of R.Tisdale,seconded by F.Exiey.
That the 2010-2011 operating budget with revenues of $739,646,087 and expenses of
$743,528,943 be approved.
The following recommendation was approved on motion of T.Grant,seconded by J.Stewart
That the 2010-2011 Early Learning Program budget with revenues of$5,161,083 and expenses
of $5,988,363 be approved.
The following recommendation was approved on motion of T.Grant,seconded by J.Stewart:
That for the purposes of the 2010-2011 Balanced Budget Determination,compliance revenues
of $742,024,944 andexpensesof $747,323,124 be approved.
The following recommendation was approved on motion of P.Sattler,seconded by J.Stewart.
That the Board write the Minister of Education noting its support for the Early Learning Program
and raising concern thatthe program is not fully funded.
12. STUDENT TRUSTEES'UPDATE- none
13. REPORTS FROMTHE ADMINISTRATION
a.TRANSPORTATION CONSORTIUM UPDATE ^.u
Exec.Supt.Greene introduced Harrison Pensa Lawyer 8.Splndler who described the
responsibilities of the Southwestern Ontario Transportation Services (STS),regarding:
1.Governance;
2. STS By-Law #1;and the
3.Membership Agreement.
It was noted that at the 2007 October 09 Board Meeting,the Board approved the Consortium
Management Committee proceeding with the establishment of the separate legal entity for the
Southwestern Ontario Student Transportation Services Consortium,with equal ownership by all
four then participating boards,as outlined in the Ministry of Education documents.
2010 June 22...6
13.REPORTS FROM THE ADMINISTRATION -cont'd
a.TRANSPORTATION CONSORTIUM UPDATE -cont'd
The law firm of KeelCottrellewas hiredto assist withthe incorporationand organization of SIS
as a separate legal entity.STS was incorporated by Letters Patent,as a non share capital
corporation,effective 2008 September 29,under the Corporations Act (Ontario).
The Board approved certain initial resolutions regarding STSon2009 March 24.
On 2009 December 11,the French Language Boards,Conseil scolaire de district des ecoles
catholiques du Sud-Ouest and Conseil scolaire de district du Centre-Sud-Ouest,provided written
notice of their withdrawal from STS effective 2010 June 30. Their intentis to jointhe regional
FrenchLanguage Consortium,Service de transport Francobus.
As a result oftheir pending withdrawal,Administration undertook a review ofa restructured two board
consortium. The Board and the London Distrcit Catholic School Board retained Hamson Pensa to
assistwith the review ofall legal Issues involved,including those required under the Corporations Act
(Ontario).Solicitor Spindler hasassisted in developing the required legal documents.The resolutions
presented for approval will supercede those approved on 2009 March 24.
By-Law #1 is a new proposed form of general operating by-law for STS.Ageneral operating by-law
istypically one ofthe principle documents governing a corporation fonned under the Corporations Act
(Ontario).
The settlement ofa Membership Agreement for STShasbeen eluding the parties for some time.
Board Trustees did reviewan earlierdraftversionofa proposed MembershipAgreement.With
the restructured two Board consortium, we have been able to reach agreement,with the
assistance of Scott Spindler,Harrison Pensa,on a definitive Membership Agreement which
differs substantially from the previous version.We are satisfied thatthe concerns ofthe Board
have been addressed and are recommending approval of the agreement.
STS's governance model Is Important to understand in terms of the respective roles of each
school board.Directors ofEducation,STS Board of Directors and the staff ofSTS.The attached
chart,STS Governance Structure,highlights the model in place,which meets the expectations
ofthe Ministry of Education andthe requirements the Corporations Act (Ontario).
RECOMMENDATIONS:
Thatthe Board approve the following motions with respect to Student Transportation Services
(STS).
a.VOTING MEMBER'S REPRESENTATIVE FOR SOUTHWESTERN ONTARIO STUDENT
TRANSPORTATION SERVICES
WHEREAS theThames Valley District School Board (the "Board")has participated in the
establishment ofa corporation underthe Corporations Act (Ontario),known as Southwestern
Ontario Student Transportation Services/Services de Transport du Sud-Ouest de i'Ontarlo
("STS"):
ANDWHEREAS the Board is or will be a Voting Member of STS;
AND WHEREAS the Board will require an individual torepresentitat meetings of members
of STS:
^2010 June 22...7
I
13.REPORTS FROM THE ADMINISTRATION -cont'd
a.TRANSPORTATION CONSORTIUM UPDATE -cont'd
NOW THEREFORE BE IT RESOLVED THAT:
1.the Director of Education be designated and authorized to act as the representative of
the Board at meetings of members of STS. As such representative,the Directorof
Education is authorized to:vote on behalf of the Board at all meetings of members of
STS; and, appoint, byproxyor other instrument, an alternative person to represent the
Board and vote at meetings of members of STS;
2. any one ofthe DirectorofEducationorthe Executive Superintendent of Business Services,
or any two (2)superintendents of the Board, be authorized and directed, to execute and
deliver on behalf of the Board, all such instruments,documents and agreements as may be
required,fromtimeto time,for purposes ofindicatingthe Board's consent to or approvalof
any matter requiring the approval of the Board,as a Voting Memberof STS,including,
without limitation,any resolutions ofthe VotingMembers ofSTS which are to be executed,
in writing, by all Voting Members of STS;and,
3. the Board Indemnify and save harmless all individuals (each, an "Indemnified Person")
referred to above from all liabilitiesresulting from any and all claims,actions or causes of
actionbrought against an Indemnified Person orinwhichany Indemnified Person Isincluded,
including,without limitation,legal costs and expenses,arising or resulting from the
Indemnified Person acting Inthe capacity described above,so long as such claimor liability
does not arise as a result manner the gross negligence, fraud or willful misconduct ofsuch
Indemnified Person.Either one of the Director of Education or the Executive Superintendent
of Business Services is authorized to execute and deliver,on behalf of the Board,to each
f Indemnified Person an indemnity agreement consistent with the foregoing.
.
Recommendations a. 1-3 were approved on motionof T. Grant,seconded by P. Jaffe.
b.APPOINTMENT SOUTHWESTERN SERVICES OF DIRECTORS AND ONTARIO STUDENT
OFFICERS OF TRANSPORTATION SERVICES
WHEREAS the Thames Valley District School Board (the "Board")has participated in the
establishment of a corporation under the Corporation's Act (Ontario),known as Southwestern
Ontario Student Transportation Services/Services de Transport du Sud-Ouest de I'Ontarlo
("STS"):
AND WHEREAS the Board is entitled to nominate two (2)persons to serve as directors ofSTS;
NOW THEREFORE BE IT RESOLVED THAT:
1.anyoneofthe Director of Education or Executive Superintendent of Business Services be
authorizedand hasthe powertodetennine,from timetotime,the identity ofthose Individuals
who will serve as the Board's nominees to be directors of STS (provided that one of such
nominees shall be the Executive Superintendent of Business Services), and to execute all
such notices, instruments or resolutions, on behalfofand inthe name ofthe Board,as may
be necessary ordesirableforpurposes ofcausing such Individuals to become directors of
STS;and
2. anyoneofthe Director of Education orthe Executive Superintendent of Business Services
be authorizedand has the powerto detennine,from timeto time,the Identity ofany Board
personnel who are,at the request ofSTS's Board of Directors,to be appointed officers of
STS;and.
2010 June 22...8
13. REPORTS FROMTHE ADMINISTRATION - cont'd
a.TRANSPORTATION CONSORTIUM UPDATE - cont'd
3.the Board indemnity and save harmless all individuals (each,an "Indemnified Person)
referred to above from ali liabilities resulting from any and all claims,actions orcausesof
action brought against an Indemnified Person or in which any Indemnified Person Is included,
Including,without limitation,legal costs and expenses,arising or resulting from the
Indemnified Person acting In the capacity described above,so long as such claim orliability
doesnotariseas a result manner the gross negligence,fraud or willful misconduct of such
Indemnified Person.Either oneofthe Director ofEducation orthe Executive Superintendent
of Business Sen/ices is authorized to execute and deliver,on behalf ofthe Board,toeach
Indemnified Personan indemnity agreement consistent with the foregoing.
Recommendations b.1 -3 were approved on motion ofP.Jaffe,seconded by T.Grant.
c SOUTHWESTERN ONTARIO STUDENT TRANSPORTATION SERVICES RE:
MEMBERSHIPAGREEMENT AND BY-LAW N0.1
WHEREAS the Thames Valley District School Board (the "Board")has participated in the
establishment ofa corporation underthe Corporation's Act (Ontario),known as Southwestern
Ontario Student Transportation Services/Services de Transport du Sud-Ouest de I'Ontario
("STS"):
AND WHEREAS the directors of STS have approved By-law No.1of STS,being a by-law
relating generally to the conduct of the affairs of STS (a copy of which has been presented
tothe Trustees and is hereinafter referred to as "STS Bylaw No.1"),which requires the
confirmation and approval ofthe Board as a Voting Member of STS;
AND WHEREAS administration ofthe Board has,on behalf ofthe Board,negotiated the
terms of a membership agreement (the "Membership Agreement"),to be entered into
between STS,the Board and Thames Valley District School Board,which sets forth the
agreement between the Voting Members of STS as to the operation and undertaking of STS
(a copy of the membership agreement having been circulated to the Trustees);
NOW THEREFORE BE IT RESOLVED THAT:
1 either the Director of Education or the Executive Superintendent of Business Services
beauthorized to execute,on behalf of the Board,such instruments as may be necessai^
to reflect the confirmation and approval by the Board of By-law No.1,in the Board's
capacity as a Voting Member of STS;
2.the Corporate Consortium Membership Agreement be approved and either the Director
of Education or the Executive Superintendent of Business Services be authorized to
execute same,on behalf of the Board;
3.any one of the Director of Education or Executive Superintendent of Business Services
be authorized to execute all such instruments andtotake all such actions as may be
necessary or desirable In order to give effect to or further evidence any of the foregoing.
Recommendations c.1-3 were approved on motion of R.Tisdale,seconded by P.Jaffe.
b. MONTHLY FINANCIAL REPORT .
Exec.Supt.Greene presented the month-end financial report asat 2010 May 31 projecting a
year-end surplus of approximately $2 million at year-end 2010 July 31.The Province has
recommended a dashboard model of reporting which will be rolled out in the fall of 2010.
2010 June 22...9
13.REPORTS FROM THE ADMINISTRATION -cont'd
b.MONTHLY FINANCIAL REPORT-cont'd
The Ministry of Education previously announced,in Memo B6,preliminary funding for Education
Programs -Other(EPO's)thatwere included in the 2010-2011 Budget.Any subsequent EPO's
received will be included in a revised budget.
c.EARLY LEARNING PROGRAM (ELP) BEFORE AND AFTER FEES
Supt.C.Bourbonnais-MacDonald introduced Holly Gerrits,the Board's new Early Learning
Program Supervisor who will assumeher position in July of 2010.She advised that Mr.Gerrits
originally cametothe Board ona secondment from the London Children's Centre andhas many
years of experience.
Supt Bourbonnais-MacDonald advised thatthe Ministry of Education has renamed program the
Full-Day Kindergarten Program.
Executive Officer K.Bushell noted that the Board has received $3.9 million incapital funding for
the following projects:Woodland Heights,River Heights,D.M.Sutherland,Harris Heights and
Springbank Public Schools.River Heights has also received a PCS (primary classsize)grant.
Exec.Supt.Greene updated the trustees onthe operation ofthe extended day program of ELP
and compliance to the fee disclosure process.
He advised that on 2010 June 08, the Ministry of Education issued Memorandum 2010;EL7,
Regulations and Guidelines for Full Day Junior Kindergarten and Kindergarten and Extended Day
Programs.Ontario Regulation 225/10 establishes temporary and time-bound circumstances
under which boards may maintain already existing agreements with third parties in lieu ofboard
operated extended day programs.It alsoaddressesthe minimum number of pupils required for
a site to operate an extended day program.Boards are not required to offer extended day
programs at school sites where there is projected enrolment oflessthan 10 pupils In atleastone
partofthe day (before and after)and the projected enrolment cannot be reached by opening up
to 25% of extended day spaces to pupilsin grades one and two.
For phaseone schools,therewill bea two-year transitional period (2010-11,2011 -12).For phase
two schools, there will be a one-year transitional rule (2011-12).The TVDSB will notoperate
extended day programs and will continue with existing third party delivery of before and after
school programs during the transition period.
The process for the extended day fees disclosure issetout in the Guideline onthe Extended Day
Fees Disclosure Process issued on 2010 June 08.It requires boards to disclose their proposed
fees andfee calculations tothe Ministry (via the Regional Early Learning Education Officer),their
coterminous boards and consolidated Municipal Service Managers (CMSMs)/District Social
Services Administration Boards (DSSABs).
Asthe extended day programs will continue with third party providers,the Board has nodirect
costs and therefore has no before and after fees. This information has been disclosed to the
required organizations.
The following Phase Twosites were noted:
1.Aberdeen P.S. (London)
2. D. M.Sutherland P.S.(Woodstock)
3. Harris Heights P.S. (Ingersoll)
4. River Heights P.S.(Dorchester)
5. Springbank P.S. (Woodstock)
6.Woodland Heights P.S. (London)
2010 June 22...10
13.REPORTS FROM THE ADMINISTRATION -cont'd
c.EARLY LEARNING PROGRAM (ELP)BEFORE AND AFTERFEES - cont'd
Exec.Supt.K.Dalton advised that all lease agreements with third party partners state hours of
operation as 7:30 a.m.to 6:00 p.m.Ms.Gerrlts advised that all community partners are licensed.
Trustee Roberts congratulated Ms.Gerris on her new position.
d. CONSTRUCTION CONTRACTAPPROVAL FOR CAPITAL PROJECTS
Exec.Officer K.Bushell described the constructiontendering process duringthe summer months
noting thesame process will be used as in previous years.The results ofthe tenders will be sent
to trustees viaemail with a formal reportbroughtto the Boardinthe fall.
He advised that the Board approved the design,estimated costand budget for the above noted
capital projects at the April 20,2010 Special Board Meeting and directed administration to tender
these projects once MOE funding was approved.Administration was to report back to the Board
the results ofthe tendering process and recommend contractors to construct these projects.This
process is consistent with all capital construction projects TVDSB has built over the past 12
years.
Administration plans to tender and award these projects during the summer months without a
scheduled Board meeting to present the results of the tenders and seek recommendations to
award contracts.Having seven projects to tender consecutively,any attempt to call Special Board
Meetings or hold electronic votes over an eight week period may be difficult due to arranging a
quorum.
It should be noted thatthe Board has approved the design and estimated costofthese projects
and that all proposed projects have school consolidation implications for September 2011 and
must proceed immediately.Also,Facility Services utilizes the pre-qualification process to allow
only qualified general contractors to tender these projects,therefore,the lowest valid tender
received from a pre-qualified contractor will be awarded the contract.
The Ministry of Education also must approve the funding of projects using Capital Grants,Pupil
Accommodation ReserveFundsand Restricted Grants before avirardlng contracts.Any funding
issues with these projects that may arise would need to be negotiated with the Ministry,prior to
their approval.Lastly,the Board's current Purchasing Policy and Procedure does not require
Board approval of tenders If the lowest tender is accepted.Trustees will be notified via email for
each contract awarded.
All tender results and an approved contractor for each ofthe above noted projects will be
presented to the Board for information at the first Board Meeting in September 2010.
Students from Princess Anne Public School will be moved to Victory Memorial Public School for
the 2010-2011 school year as renovations atthe Princess Anne site will bequite extensive.Other
projects may Involve adding portables or moving to different classrooms only.
Exec Supt.Daiton noted there will beanadditional cost to the Board for transporting the Princess
Anne students to Victory Memorial.Exec.Officer Bushell advised that utility and operating costs
were built into the budget.Supt.B.Sonier explained that any student farther than 1.6 km from
Princess Anne will receive busing.
Exec.Officer Bushell requested Board approval to award construction contracts for the Harris
Heights,Locke's,D.M.Sutheriand,Edward Street.Princess Anne,Springbank Public Schools
and the new North Ingersoll Elementary School for capital construction projects once approval
of the funding stream through the Capital Liquidity Template has been received from the Ministry
of Education.He explained that the Board uses only pre-qualified general contractors and
provided that tenders are completed properly that the lowest bidder would be awarded the
contract.
2010 June 22...11
13.REPORTS FROM THE ADMINISTRATION -cont'd
d.CONSTRUCTION CONTRACT APPROVAL FOR CAPITAL PROJECTS -cont'd
RECOMMENDATION:
That the Board authorizes the Director of Education/designate to award construction contracts,
consistent with the Board's Purchasing Policy and Procedure,once Ministry of Education
approval is received,for the following projects:
Harris Heights Public School - Addition &Renovations;
Locke's Public School -Addition &Renovation;
D.M.Sutherland Public School-Addition &Renovations;
Edward Street Public School -Addition &Renovations;
Princess Anne Public School -Addition &Renovation;
Spring bank Public School -Addition &Renovations;
•New North Ingersoll Elementary School.
The recommendation was approved on motion of J.Stewart,seconded by J.Bennett.
e.ENCOURAGING FACILITY PARTNERSHIPS
Exec. Supt. Daltonoutlined Ministry of Education Memo2010:B1 regarding Encouraging Facility
Partnerships.The Board was asked for approval for the school and potential capital projects
listed below for potential facility partnerships or co-building projects and to advise community
partners regarding this available space and/or potential co-build projects.
The Ministry of Education released Memo 2010:B1 Appendix A titled "Encouraging Facility
Partnerships".This memorandum requires the Board to approve a Policy and Procedure for
Facility Partnerships and provide guidelines on how to develop these partnerships.The Thames
Valley District School Board has developed a policyand procedure titled "Encouraging Facility
Partnerships"which was approved by the Board on 2010 June 08.
The Board is also required to hold a public meeting once a year to exchange information with
interested community partners regarding available space and/or potential co-build project.The
Ministry's expectation is that the firstmeeting be held priorto June 30,2010,and has agreed that
itcould be held as part of a regular Board meeting.In the future, Itis the Capital Planning Co
ordinating Committee's intention that these community meetings will be held as detailed inthe
procedure and be part of the Annual Accommodation Report.
The guideline states that Boards should make space available In schools where the facilities have
less than 60%utilized space or 200 unused Pupil Places.Consideration also needs to be made
regarding space requirements forexistingeducational programs and Board initiatives.The Board
is to provide information on proposed capital construction projects for new schools and major
additions.Therefore,included in this report are proposed capital construction projects
recommended bySenior Administration forthe ARC'Sthat are currentlyunderwayand proposed
capital project where capital funding has been approved by the Ministry.
Community partners interested in any of the sites listed below are to refer to our Encouraging
Facility Partnerships policy and procedure with respect to criteria and process.
2010 June 22...12
13.REPORTS FROM THE ADMINISTRATION -confd
e.ENCOURAGING FACILITY PARTNERSHIPS -cont'd
Available Space in Existing Schools
Elementary
Nicholas Wilson
Zorra Highland Park
Secondary
Clarke Road
Montcalm
Continuing Ed
Tlllson Ave.
%Utilized
59.9%
57.8%
%Utilized
81.8%
64.1%
Surplus Pupil Places
167
182
Surplus Pupil Places
293
478
Potential Capital Building Projects
Hillcrest PS (Woodstock)- Addition &Renovation
Huron Heights PS - Addition &Renovation
New Strathroy Elementary School
Orchard Park PS -Addition &Renovation
Oxbow PS -Addition &Renovation
River Heights PS - Addition &Renovation
Westdale F.I.PS -Addition &Renovation
Director Tucker noted the facility partnership discussed is a specific kind of partnership for
leasing of space.This does not preclude other sites form entering into other partnerships.
Director Tucker explained that student safety would never be compromised in a facility
partnership.
RECOMMENDATIONS:
The following recommendations were moved by J.Stewart,seconded by R.Tisdale:
1.That the Board approve the following schools for potential facility partnerships:
-Nicholas Wilson Public School,
-Zorra Highland Park Public School,
-Clarke Road Secondary School,
-Montcalm Secondary School and
- Tillson Avenue Learning Centre.
2010 June 22...13
13.REPORTS FROM THE ADMINISTRATION -cont'd
e.ENCOURAGING FACILITY PARTNERSHIPS -cont'd
2.That the Board approve the following potential capital building projects as possible co-
building projects with community partners:
-Hillcrest Public (Woodstock),
-Huron Heights Public,
- New Strathroy Elementary,
-Orchard Park Public,
-Oxbow Public,
-River Heights Public and
-Westdaie French Immersion Public Schools.
A motion to separate out Recommendations 1 and 2 was approved on motion of J. Bennett,
seconded by T.Grant.
The following amendment to Recommendation 2 was approved on motion of J. Stewart,
seconded by P.Sattler:
That the "New Strathroy Elementary School"and "Orchard Park Public School"be removed
from the list of potential capital building projects.
Recommendation 2,as amended,was approved on motion ofJ.Bennett,seconded byJ.Stewart.
2.That the Board approve the potential capital building projects as possible co-building
projects with community partners:Hillcrest Public (Woodstock),Huron Heights Public,
Oxbow Public,River Heights Public and Westdaie Public Schools.
Recommendation 1 was approved on motion of J.Stewart,seconded by R.Tisdale.
1.That the Board approve the following schools for potential facility partnerships:
-Nicholas Wilson Public School,
-Zorra Highland Park Public School,
-Clarke Road Secondary School,
-Montcalm Secondary School and
- Tillson Avenue Learning Centre.
f.MINOR BOUNDARY ADJUSTMENTS FOR CARADOC NORTH PUBLIC SCHOOL I
STRATHROY DISTRICT COLLEGIATE INSTITUTE,AND EKCOE CENTRAL PUBLIC
SCHOOL I GLENCOE DISTRICT HIGH SCHOOL
Supt. Tufts explained a minor boundary adjustment between Caradoc Northand Ekcoe Central
Public School in order to Incorporate a small area of former Metcalfe Central Public School
scheduled to close as of 2010 June 30.
As a result of further review of the recommendations that were approved by the Board on 2010
January 12, a minor boundary adjustment has occurred effective 2010 September 01.
Specifically, the residences inthe area bounded by Sexton Road (East Side ofthe road), Winter
Drive and Calvert Drive (both sides of the road)which on 2010 January 12 was approved to be
designated to Ekcoe Central PublicSchool and Glencoe District High School is now designated
to Caradoc North Public School and Strathroy District Collegiate Institute.
There are a verysmall number of students affected by this change.This change does better meet
the wish of those students residing in the area regarding their designated schools.
2010 June 22...14
13.REPORTS FROM THE ADMINISTRATION -cont'd
g.THAMES VALLEY DISTRICT SCHOOL BOARD SPECIAL EDUCATION REPORT 2010-2011
Supt.K.Edgar updated the Board regarding revisions to the Special Education Report (formerly
known as the Special Education Plan)and prepared for submission to the Minister of Education.
She advised that a Memorandum entitled "Instructions Regarding School Boards'/School
Authorities'Plans for the Provision of Special Education Programs and Services,2010 (Dated
April 19,2010)outlines the changes to the Special Education reporting process.Consistent with
Regulation 464/97,school boards must continue to consult with their respective Special
Education Advisory Committees.
In addition,"Each school board must ensure that updated and comprehensive Information
regarding special education programs and services Is made available tot he community at the
start of each school year.School boards are strongly encouraged to post the special education
reports in user-friendly format on their public websites."
The Special Education Report Review Sub-Committee,comprised of members of SEAC,met to
review the existing plan and to provide input and direction Into the new Special Education Report.
The Summary of Changes and Amendments was taken to the entire SEAC group for discussion
and Input.
SEAC supported the following recommendation:
That SEAC support,in principle,the amendments in content and format of the Special
Education Report as outlined in the meeting of 2010 June 01.This change from a Special
Education Plan to a Special Education Report is to comply with Ministry direction.
RECOMMENDATION:
That the Board approve theTVDSB Special Education Report 2010-2011.
The recommendation was approved on motion of T.Grant,seconded by J.Bennett.
2010 June 22...15
14.REPORTS OF COMMITTEES
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE 2010 June 01
12:23 p.m. - 3:18 p.m.
Members Administration and Others
S.Cassell,Alternate,The Learning Disabilities Assoc.of Ontario R.Culhane,Elementary Principal
London Region K.Edgar,Superintendent of
D.Ensing,Assoc.for Bright Children Education,Special Education
T.Fawdry,The Learning Disabilities Assoc.of Ontario-London J.Johnston,Learning Supervisor,
Region (+1:11)Special Education
S.Fiddes,Alternate,Autism Ontario London (+12:58)V.Towell,Secondary Vice
S. Fox,Children's Aid Society of London and Middlesex Principal(+12:42)
T.Grant,Trustee
J.Gritzan,Thames Valley Children's Centre (Chair)
A.Loebus,London Down Syndrome Association (+12:32)
A. Morell,TVPIC (+12:39)
A.Morse,Easter Seal Society
D.Smith,Thames Valley Council of Home and School Associations
C.Thammavongsa,Alternate,Assoc.for Bright Children
S.Wilson,Community Living Education Committee
J.Wright,Autism Ontario London
J.Worthington,Alternate,VOICE for the Hearing-Impaired Children
Guests:C.Haskett,Assoc.for Bright Children
C. De Decker,K.Gregory,K.Meeson,TVDSB
Regrets:J.Bennett,Trustee,L.Carswell,Elementary Principal, R.Tisdale,Trustee,B. Montminy,
Vanier Children's Services,J. Van Bommel,Secondary Principal,
Absent:M.Barbeau,VOICE for Hearing-Impaired Children, B. Harvey,Epilepsy Support Centre,G.
McGahey,Chippewas of the Thames First Nation Board of Education
1.CALL TO ORDER
The meeting was called to order at 12:23 p.m. in the London Room at the Education Centre.
Chair J.Gritzan Invited D.Ensing to introduce C.Haskett,Association for Bright Children.Supt.
K.Edgar introduced J.Mariborough as the recording secretary for SEAC.
2.CONFIRMATION OF AGENDA -The agenda was confirmed as printed.
3.CONFLICTS OF INTEREST -There were no conflicts of interest declared.
4.REPORT OF THE MEETING FROM 2010 MAY 3
The report of the meeting of 2010 May 3,was approved as printed.
5.BUSINESS ARISING FROM THE REPORT OF 2010 May 3
Supt.K.Edgar noted that there Is no new information about the Early Learning Program for
Special Education at this time.
6.CONNECTION FOR STUDENTS
Autism Spectrum Disorder (ASD)Learning Coordinator C. De Decker and Connections Program
Learning Coordinator K.Gregory provided an update on Connections for students.The
Connections Program,which began in February of 2009,assists students that are making the
transition from Intensive Behaviour Intervention (IBI)Therapy into a school environment.The
program is currently in Phase 2 of the collaborative services delivery model.
2010 June 22...16
14.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
6.CONNECTION FOR STUDENTS -cont'd
Key directions of the initiative were outlined as follows:
• to support the transition planning for students to enter school the school system.Begins
with the Autism Intervention Program (AlP)provider and the parent(s),then the school
board with meetings commencing approximately six months before the student is ready
to leave IBI and continuing for a minimum of six months after the transition into school;
• to support the Implementation of Program/Policy Memorandum (PPM)140 and Applied
Behaviour Analysis (ABA)Instructional methods in schools.The Board hired two new
staff with ABA expertise to function as facilitators;
• to focus on the alignment of the Individual Education Plan (lEP)in terms of student
programs Incorporating ABA methods;and
• to align with Ministry goals to improve public and parent confidence in the school system
and the AlP program.
It was noted that students who started the program but do not receive IBI are still considered
to be Connections students.Student ages are varied and are represented across the Board's
geographical region.
Itis difficultto project the number of students for the next school year.Currently there are
eight new students that are coming into the program in 2010 September.It was explained
that a transition team may be reinstated at any time at the request of a parent or a school.
It was pointed out that six months'notice is not always given and this presents an ongoing
challenge.
In response to a question,it was explained that there are benchmarks to evaluate students
regarding discharge criteria.The Ministry of Children and Youth Services have recently
reviewed procedures and discussed the factors related to discharge and are looking at
bringing consistency throughout the Province.
A student involved in IBI is not in a school environment,at the direction of the AlP.The
education curriculum of an IBI student focuses on communication,learning and school
readiness skills rather than the Ontario curriculum.
Chair Gritzan thanked Ms. De Decker and Ms.Gregory for the update and Information
provided.
7.SPECIAL EDUCATION BUDGET UPDATE
Finance Manger K.Meeson provided an overview of the Preliminary Budget and the changes
in the Grants for Student Needs for 2010-2011.
2010-2011 Preliminary Estimates:
•Total SEPPA amount 40,617,137
• Early Learning Program (ELP)SEPPA funding 463,921
Total Special Equipment 1,012,918
Total High Needs Amount 34,915,863
2010 June 22...17
14.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
7.SPECIAL EDUCATION BUDGET UPDATE -cont'd
Structural Changes -Special Education
Introduction of Behaviour Expertise Amount (BEA);
Continued support of Measures of Variability (MOV);
•Introduction of MOV Special Education Statistical Prediction Model;
•Transition support - 50% of High Needs Amount (HNA)stabilization:
Support Special Incidence Portion (SIP)claim-based applications;
Introduction of Special Equipment Amount (SEA)Per Pupil Amount and continue SEA
claims based applications;and
•Stable supportforgovernment-approvedcareand/ortreatment,custody and correctional
facilities.
Special Education Per Pupil Amount (SEPPA)
Effect of Declining Enrolment
Elementaty -JK to Grade 3 (63,084)
Elementary -Grade 4 to Grade 8 (274,785)
Secondary (156,006)
(493,875)
Effect of Benchmark Changes
Elementary—JKto Grade 3 836,090
Elementary Grade 4 to Grade 8 888,029
Secondary 561,620
2,285,739
Net Increase to SEPPA 1,791,864 -
Special Equipment Amount (SEA)
Effect of change to Base &Per Pupil Funding 75,062
Special Education Incident Portion (SIP)
Effect of projections for claims (5,306)
The SEA per pupil amount is Board specific at $14.39 based on historical needs.Eighty-five
percent of funding is based on technology and the remaining 15%is based on the following:
• 50% is the average of claims from the previous year,40%is the average of claims from the
previous 3 years and 10%is the average of provincial claims.
High Needs Amount (HNA)
Effect of Declining Enrolment (60%support)(1,117,111)
Measures of Variability (MOV)427,966
Net Changes to H NA (689,145)
Behavioural Expertise Amount (BEA)
Effect of Base Amount &Per Pupil Funding 266,809
Section 23 Facility Amount
Effect of Benchmark Increase 99,203
2010 June 22...18
14.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
7.SPECIAL EDUCATION BUDGET UPDATE -cont'd
Total revenue preliminary estimate is $84,804,764 and total expenditure estimate is
$89,179,310.
Parents and schools willnot notice any effect on SEA, only the internal process will change.
Chair Gritzan thanked Finance Manager Meeson for the information provided.
8.SEAC ACTION PLAN UPDATE SURVEY SUB-COMMITTEE
A. Morse provided an update regarding the survey project noting that,as of the deadline of
2010 May 18,67 responses were received or a 27%rate-of-return.It was noted that
because this was a pilot project and the data only represented three schools (A.B.Lucas S.S,
Northridge and Northdale P.S.)that the data may not be reliable.The main purpose of the
pilot was to review the process.The sub-committee will bringforward more information at the
SEAC meeting of 2010 September 13.
Some key issues stood out as follows:communication between school and parents is an
issue,processes and expectations could be made clearer for parents,staff attitude as
parents do not feel that their input is always welcome.
9.SEAC E-LEARNING UPDATE
SEAC members were sent a linkon 27 April 2010 to review the site and recommend tools
that would benefit SEAC members and were asked to provide feedback to SEAC at the
meeting of 2010 June 01.
Previous items discussed were:
importance of new members input;
awareness of site is an issue;
•annual orientation;
•searchable index;
•section for new updates;
•repository for Ministry memos;
•better communication methods to SEAC from the Ministry;and
sharing of effective practices of SEAC
S.Fiddes feels that the site isn't detailed enough to explain what SEAC's purpose and role is. A.
Morse suggested using examples or story models to explain SEAC's purpose and role would be
beneficial with a stronger focus on graphics and less 'text-heavy'.
It was explained that this website is a provincial website for all SEAC's.
10.SPECIAL EDUCATION REPORT
Supt.K.Edgar provided a handout summarizing the changes to the Special Education Report.
She described the changes in content and format.
There is no change to the Ministry's expectation for providing Input and we will continue to take
this Report to the Board.Waiting lists are monitored by SEAC but do not need to be included on
the report.There are no changes in the program.Members will receive a consent form to sign
for inclusion of their name and agency affiliation in the Report.
2010 June 22...19
14.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
10.SPECIAL EDUCATION REPORT -cont'd
Recommendation:
SEAC recommends supporting,In principal,the amendments In content and formatoftheSpecial
Education Report as outlined in the meeting of 2010 June 01.This change from a Special
Education Plan to a Special Education Report Is to comply with Ministry direction.
The recommendation was approved on motion of A. Morse,seconded byT. Fawdry.
11.SPECIAL EDUCATION STAFFING UPDATE
J.Johnston provided Information on the following staffing updates:
• Mental Health TOSA's -M.Roberts from Wilfrid Jury P.S.and R.Luttnerfrom Sir W.Laurier
S.S.:
• BEAStaff -2 additional ABAfacilitators and 2 additional Educational Assistants (EA's)have
been approved by the Board;
•H.Sharp fromSirW. Laurier S.S.will replace Learning Coordinator K.Gregory in September;
and
• vision Itinerant teacher Is outstanding as Itis difficult to fill this type ofposition because ofthe
qualifications required.
There are no reductions Instaffing and the number of EA's may Increase because of the ELP.
There was a discussion regarding the budget and whether or not itissufficient enough to support
special education needs.
The meeting was extended to 3:15 p.m. on motion by A. Morse,seconded by T.Grant.
Recommendation:
That the Board approve the 2010-2011 Special Education Budget as presented at the 2010 June
01 SEAC meeting noting concerns that the Ministry funding formula does not match the total
Special Education needs within the Board.
The recommendation was approved on motion of D. Smith.
12.FORUM:ASSOCIATION UPDATES
R.Culhane updated the Committee on a Grade 1 Summer Literacy Program for at-rlsk students.
It Is a three-week program with four half-day sessions per week.There is currently over 300
registrations.
T.Fawdry noted the Learning Disabilities Association of Ontario-London Region's Annual Meeting
is on 2010 June 14.Committee members are welcome to attend to listen to an expert panel at
6:00 p.m.discussing student transfer planning.
A.Lobeus described the Chat,Chow and Chit fundraiser with DirectorTuckerand other panelists.
There were 75 attendees and $7,600.00 was raised.
S.Fox advised that the Children's Aid Society of London and Middlesex's Annual Meeting is
being held at the Education Centre on 2010 June 23.CAS will be presenting 19 bursaries for
young people that are crown wards of CAS.Committee members are welcome to attend.
C.Thammavongsa described the Association for Bright Children's Provincial Annual Meeting to
be held in Toronto on 2010 June 05.The London Chapter's family picnic is scheduled for 2010
June 13 at Gibbons Park.
2010 June 22...20
14.REPORTS OF COWIWIITTEES -cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
13.FUTURE iVIEETING DATES
Monday 2010 September 13 {6:30 -9:30 p.m.)
Monday 2010 October 04 (6:30 -9:30 p.m.)
Tuesday 2010 November 02 (11
Tuesday 2010 December 07 (11
Tuesday 2011 January 04 (11
Tuesday 2011 February 01 (11
Tuesday 2011Marcli01 (11
Monday 2011 April04 (6:30 -9:30 p.m.)
Monday 2011 May 02 (6:30 -9:30 p.m.)
Tuesday 2011June07 (11:45 - 3:00 p.m.)
Trustee elections are 2010 October 27.The Inaugural Board meeting will be held in
December and Standing Committee members will be appointed at that time.There will be
an additional meeting scheduled for 2011 January once new members are appointed.
14.FUTURE AGENDA ITEMS
Wait Lists
Surveys
Staffing Update
Additional January meeting
15.ADJOURNMENT
The meeting adjourned at 3:18 p.m. by motion.
J.Marlborough,Recorder
RECOMMENDATIONS:
That the Board support,in principle,the amendments in content and format of the Special
Education Report as outlined in the meeting of 2010 June 01.This change from a Special
Education Plan to a Special Education Report is to comply with Ministry direction.
That the Board approve the 2010-2011 Special Education Budget as presented at the 2010 June
01 SEAC meeting noting concerns that the Ministry funding formula does not match the total
Special Education needs within the Board.
The recommendations were approved on motion of T.Grant,seconded by R.Tisdale.
J.GRITZAN
Chair
45 -3:00 p.m.)
45 - 3:00 p.m.)Last meeting of tliis term.
45-3:00 p.m.)
45 -3:00 p.m.)
45-3:00 p.m.)
2010 June 22...21
14.REPORTS OF COWIMITTEES -cont'd
A motion to hear a report of TVPIC was approved on motion of P.Jaffe,seconded by T.Grant:
THAMES VALLEY PARENT INVOLVEMENT COMMITTEE (TVPIC)
Arlene Morell, on behalf of TVPIC,wished the Board an enjoyable summer.She presented the
following update:
During June,much of TVPIC's work is involved at the school level.
The Parent Reaching Out Grants had a deadline of June this year,and funding announcements
are expected in the fall.
• TVPIC is reviewing information gathered from school council reports to guide initiatives and
actions and providing assistance to parents seeking reimbursements for parent engagement
initiatives.
• TVPIC is also providing funds for a parent session as an add-on to the Mental Health Conference
that will be held at the London Convention Centre in October 2010.
b.REPORT OF THE BUDGET ADVISORY COMMITTEE,2010 JUNE 08 2010 JUNES
3:10-4:28 p.m.
MEMBERS PRESENT
F.Exiey T.Roberts (ex officio)
T.Grant S.Peters
R.Tisdale (Chair)
Absent:J.Stewart
ADMINISTRATION AND OTHERS
B.Tucker
B.Greene
K.Meeson
B.Hester
S.Christie
K.Young
1.APPROVAL OF AGENDA -The agenda was approved by motion.
2.CONFLICTS OF INTEREST -none declared
3.SYSTEM PRIORITIES
Exec.Supt.B.Greene distributed an updated sheet on system priorities for presentation at the
June 8,2010,Board meeting.It included a review of waiting lists looking at an additional 1.0
teacher at $94,000.
Trustee Roberts suggested adding three Reading Recovery teachers to be placed at the
discretion of the Program Department with the intent to provide assistance to the lowest 20 % of
Grade 1 students who require additional reading support.He noted the need to provide early
interventions to provide opportunities for these students to realize success.Director Tucker
spoke to the need to also enhance teacher capacity in assisting students to develop literacy skills.
It was noted that the Board has directed the Administration to conduct a system staffing analysis
and questioned ifthe addition of Reading Recovery teachers is premature and could require lay
offs.Director Tucker advised that if the Board added the staff,there is the potential that there
would be a recommendation for reduction in six months following the analysis.He will determine
if the positions may be filled with long-term occasional positions. It was suggested that the
motion identify Early Literacy as a priority.
It was questioned if the Employee Wellness Program should remain a priority in view of the
Budget status or consider addressing the issue in other ways. Director Tucker indicated that
initiatives to assist students are the Administration's highest priorities.He advised that there is
concern over sustainability of the Wellness Program and cited several areas that are underway
to support employee wellness.Trustee Roberts noted a London fitness club has offered its
facilities at no charge on week-ends over the summer months.
2010 June 22...22
14.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE BUDGET ADVISORY COMMITTEE,2010 JUNE 08 -cont'd
3.SYSTEM PRIORITIES -cont'd
Director Tucker advised that there is a request to support at risk students through a 1.0
teacher for the duai credit program with Fanshawe College technical courses.The College
has agreed to provide the classroom if the Board provides the teacher at a cost of $90,000.
Secondary and college entrance credits vi/ould be offered.The followingmotion was moved
and carried:
That the dual credit program with Fanshawe College be added to the list of System
Priorities for the 2010-11 draft Budget.
The issue of additional secondary staffing was discussed noting that it has been requested
that additional lines be offered rather than additional staff.
4.DETAILED EXPENSE PRINTOUT
Manager K.Meeson highlighted key issues related to the detailed expense print out noting
it includes the 2009-10 approved budget and the 2010-11 preliminary budget.Accounts with
zero funds that experience expenses will be added to the detail,e.g.Thames Valley
Education Foundation (TVEF). It was noted that it may be necessary for the Board to
contribute additional funds of approximately $20,000 to support the operational costs of the
TVEF. It was suggested that this be built into the Budget.
The following motion was moved and carried:
That $20,000 be added to the System Priorities to cover Thames Valley Education
Foundation operating expenses for consideration in the 2010-11 Budget.
Supervisory Officer and Executive Officer PD funds have been identified in separate
accounts in order to make PD funds available for support staff.A contractual amount of
$44,800 has been added to the SO account in the 2010-11 Budget.The following motion
was moved and carried:
That $44,800 be added to the list of System Priorities for consideration in the 2010-11
Budget to cover Supervisory Officer and Executive Officer contractual professional
development.
Exec.Supt.Greene described the Transportation budget noting the expenses emanating
from the establishment of the transportation consortium.He anticipates a saving of $1M in
transportation costs while still experiencing $1.4M over expenditure.
5.POTENTIAL BUDGET SOLUTIONS -deferred to next meeting
6. COMMUNICATIONS-deferred to next meeting
7.OTHER BUSINESS-none
8.DATE AND TIME OF NEXT MEETING
The next meeting was scheduled for Monday,June 14, at 6:30 p.m.
9.ADJOURNMENT - A motion to adjourn was moved and carried at 4:28 p.m.
RECOMMENDATIONS:none -approved through the Budget process
RUTH TISDALE
Chairperson
2010 June 22...23
14.REPORTS OF COMMITTEES -cont'd
0.REPORT OF THE BUDGET ADVISORY COMMITTEE,2010 JUNE 14 2010 June 14
6:30 - 8:61 p.m.
MEMBERS PRESENT
F.Exiey T.Roberts (ex officio)
T.Grant (Acting Chair)S.Peters
J.Stewart R.TIsdale (6:57)
ADMINISTRATION AND OTHERS
B.Tucker
B.Greene
K.Meeson
B.Hester
K.Young
J.Berkin
1.APPROVAL OF AGENDA
The agenda was approved by motion.
2.CONFLICTS OF INTEREST -none declared
3.SYSTEM PRIORITIES
System priorities were addressed at 2010 June 8 Budget Advisory Committee.
4.DETAILED EXPENSE PRINTOUT
Manager K.Meeson continued her review of the Detailed Expense Report from the 2010
June 8 meeting.She highlighted changes from the previous year's budget and noted items
such as contractual increases and changes to the Grants for Student Needs (GSN's).She
responded to trustees'questions and indicated that the actual surplus from the fiscal year
ending August 31,2010 will not be known until October,2010.
5.POTENTIAL BUDGET SOLUTIONS
Exec.Supt.B.Greene distributed a revised list of potential budget solutions and described
a spreadsheet with a running total to be projected at the 2010 June 15 Special Board
meeting.He noted the ability to draw from the potential budget solutions in order to be
compliant with the Ministryof Education and clarified the 1%restriction and its relationship
to PSAB.
Director Tucker described an offer from TVPIC to provide funds required to purchase video
streaming equipment.He explained that the item will remain on the System Priorities listfor
trustee consideration at the June 15,2010 special Board meeting.He described the new
Early Learning Program (ELP)staffing model that will be presented and discussed the ELP
deficit that will be highlighted in the budget process.
Exec.Supt.Greene described the motions that will be required to pass the budget noting that
recommendations from the June 15'^Special Board meeting will be brought forward inthe
report to the June 22 Regular Board meeting for approval.
The Committee moved in-camera at 8:05 p.m.to discuss a negotiations matter and
reconvened in public session at 8:32 p.m.
6.COMMUNICATIONS
Manager K. Young confirmed that there was no public input received regarding the 2010-
2011 budget process.The Committee discussed communications required with respect to
the Early Learning Program and noted the need for clarification regarding class size and
options available to parents.
7.OTHER BUSINESS -none
2010 June 22...24
14.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE BUDGET ADVISORY COMMITTEE,2010 JUNE 14 -cont'd
8.DATE AND TIME OF NEXT MEETING
The Committee agreed to meet in early September at the call of the Chair.
9.ADJOURNMENT
A motion to adjourn was moved and carried at 8:51 p.m.
RECOMMENDATIONS -none
RUTH TISDALE
Chairperson
d.REPORT OF THE AUDIT COMMITTEE,2010 JUNE 15 2010 June 15
3:00-4:27 p.m.
MEMBERS PRESENT ADMINISTRATION AND OTHERS
T.Grant R.Tisdale (Chair)B.Tucker D.Gurnham (-4:02)
S.Peters T.van Pinxteren B.Greene S.Lentz (-4:02)
R.Robertson K.Meeson J.Berkin
1.APPROVAL OF AGENDA
The agenda was approved by motion.
2.CONFLICTS OF INTEREST -none declared
3.REGIONAL INTERNAL AUDIT MANAGER
Discussion regarding the Regional Internal Audit Manager position was deferred to the in-
camera Audit Committee meeting.
4.INTERNAL AUDIT &AUDIT COMMITTEE HOST BOARD WORKGROUP -UPDATE
Exec.Supt.B.Greene provided an update on the status of the Audit Committee Host Board
Workgroup.He noted that the regulation has not been released yet, but will be forwarded
to the Committee members as soon as itis available.He described an RFP that the Ministry
has issued for the training of audit committees.Exec.Supt.Greene advised that the Internal
Audit Manager will start in July with the remaining positions to be filled in the fall.
5.INTERNAL AUDIT REPORTS
Schools
Director Tucker distributed a tracking list of school audits performed.He described the
process and provided highlights of the various audits.He noted the communication,
response and follow-up that takes place with principals and superintendents.
Director Tucker responded to questions from Committee members.He described a risk
assessment currently being developed by the Internal Audit Analyst,Elaine Grosvenor.The
assessment will be used to determine the audit schedule and will contain a number of
variables such as past audits and number of students.He willbring the assessment to the
Committee when completed.
2010 June 22...25
14.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE AUDIT COMMITTEE,2010 JUNE 15 -cont'd
5.INTERNAL AUDIT REPORTS -cont'd
Director Tucker described recent Non-Board Funds training tiiat took place with principals
and secretaries in both the elementary and secondary panels.Discussion regarding the
feasability of expanding the scope of school audits followed.
System Level
Deloitte Auditors D.Gumham and 8.Lentz distributed the report "Internal Audit Findings and
Recommendations"noting the report is year one of the three-year Internal Audit Plan.They
provided a high level review of the following five internal audit projects that took place:
Human Resource Management -Employee Absenteeism
Human Resource Management -Employee Appraisals
Compliance with Expense Report Policy
Review of Internal Audit's School Compliance Reviews
Human Resources/Payroll Department -Review Payroll Changes
Each project involved an interview process,review of applicable Board control policies and
procedures,sample-based testing, identification of control weaknesses and areas of
improvement.The findings and recommendations were reviewed.
Director Tucker provided the management response to the recommendations.He described
the development of an Attendance Management program In consultation with employee
groups and the mandatory training that is currently taking place for all staff ina supervisory
role. He discussed the employee appraisal software review that is planned and responded
to questions regarding the current appraisal system and applicable Ministry regulations.
The Director noted that the new Disability Management Officer has been hired and reported
on a pilot program being reviewed to support employees with mental health issues.Finance
Manager Meeson discussed new processes in place with respect to expenses and advised
of expense form revisions.Management responded to Committee members'questions.
6.2010 MAY 31 MONTH-END REPORTS
Exec.Supt.Greene advised that he plans to bring a new draft format of the month-end report
for the Committee's feedback in September.Finance Manager Meeson responded to
Committee members*questions regarding the May 31 report.
7.OTHER BUSINESS -none
The Committee moved in-camera at 4:10 p.m. to discuss personal and legal matters and
reconvened in public session at 4:26 p.m.
8.DATE AND TIME OF NEXT MEETING
The next meeting was scheduled for September 21,2010,at 3:00 p.m.
9.ADJOURNMENT
A motion to adjourn was moved and carried at 4:27 p.m.
RECOMMENDATION:
That the recommendation related to an RFP be fon/varded to the June 22,2010,in-camera
meeting for approval.
2010 June 22...26
14.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE AUDIT COMMITTEE,2010 JUNE 15 -cont'd
The recommendation was approved at the in-camera meeting.
RUTH TISDALE
Chairperson
e.REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE,2010 JUNE 15
2010 June 15
3:00 p.m.-5:07 p.m.
l\/lembers
C.Cornelius,Onelda Nation of the
Thames
M.Elijah,Onelda Nation of the
Thames
F.Exiey,Trustee
J. Henry,Chippewa of the Thames
W. Huff,Trustee (Chair)
R.Jackson,Onelda Nation of the
Thames
Guests
Administration and Others
J.Antone,Saunders S.S.
C.Brunette,Aboriginal Education Advisor,Program
Services
M.Deeb,Vice-Principal,Saunders S.S.
L.Elliott,Executive Superintendent,Program
Services
E.Lundberg,Vice-Principal,M.B.McEachren P.S.
D.MacPherson,H.B.Beal S.S.
J.iVIarlborough,Corporate Assistant,Ed Centre
S.WlcCombe,M.B.McEachren P.S.
J.McCredie,Principal, A.E. Duffield P.S.
L. Mills,Principal,Thames S.S.
L.Pressey,Learning Supervisor,Ed Centre
M.Reid,Social Worker and Attendance Services
T.Smith,Westminister Central P.S.
AbsentRegrets
P.Sattler Don Hart,Lambton College
Jenn Clarke,Lambton College
Erica Ostojic,Lambton
College
Michelle Birch, Visiting Elders
Program
Charlene Camillo and the First
Nations Student Advisory
Council Members
Terry Smith
1.CALL TO ORDER
The meeting convened at 3:00 p.m.at Standing Stone School.
2.APPROVAL OF AGENDA
The agenda was amended to have item #7 FNMI Student Advisory Presentation followitem
8 Lambton College Dual Credit Program.The amended agenda was approved.
3.CONFLICTS OF INTEREST -No conflicts of interest were declared.
4.REPORT OF MEETING-2010 May 18
It was noted that the 2010 May 18 report was presented to the Board on 2010 June 08.
5.BUSINESS ARISING FROM MINUTES -none
y
2010 June 22...27
14.REPORTS OF COMMITTEES -cont'd
e.REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE,2010 JUNE 15 -cont'd
6.PROGRAM SERVICES UPDATE
Meeting with Ministry- May 28,2010
FNMI Supplement -based on 2006 census
Funding is not based on student enrolments through tuition agreements
Three amounts of funding - NL;NS;per pupil (every board receives some funding
regardless of programs they deliver)
:Increased funding
•Project Funding
Will occur again for next year -anticipate that announcement and memo will be
released very soon
Focus will change with less emphasis on cultural awareness
Resources
• 2 texts are currently being written to support NS courses
• Toolkit on Ministry website
• OTF Professional Development Project -summer institutes
•PLC's for teachers
• Aboriginal Leads meetings to continue next year -possibly three face-to-face
meetings and one teleconference
• Native Studies and Native Language -Curriculum Revisions
September 2012 implementation
Aboriginal Education:All revised curriculum documents are being reviewed to ensure
an Aboriginal perspective
• Ministry reports (5)are due July 15th
TVDSB Program Services -Project Updates
FNMI Local BoardSymposium held on April 29'^2010.
65 participants in attendance including 9 school teams.
•Teaching FNMI Students and Perspectives Short Course offered in partnership with
UWO completed in May 2010.
25 teacher participants.
• Teaching FNMI Perspectives Workshopto be heldon Wed June 16*^'
•30 teachers registered.
FNMI Curriculum Resource Writing Task Force.
Phase 1-writing portioncompleted on June 1®'.
Teaching resources will be edited in the summer.
The Board will release and pilot the resources In key schools/classrooms in
September 2010-11.
2010 June 22...2B
14.REPORTS OF COMMITTEES -cont'd
e.REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE,2010 JUNE 15 -cont'd
6.PROGRAM SERVICES UPDATE -cont'd
FNMI Student Achievement Committee
• Draft mandate and membership created
•Draft 1-year action plan completed including various board and school level
initiatives.
Benchmark data being gathered to measure success.Annual progress report
template will be presented at the next meeting.
A FNMI student success team approach is being conceptualized through sub
committee work.The Board would like to pilot the FNMI student success team
wraparound approach in 1-3 key schools with high FNMI populations in September
2010.Participating schools to be determined.
• Finalcommittee meeting tobe heldon Wednesday June 22^'^from 12:00 to4:30PM.
Other
• Tuition Agreement -next step - L. Elliott to meet with Board lawyer end of June 2010;
next meeting with committee is on August 25 at 9:00 am
In response to a question,Supt.Elliott noted thatC.Brunette willtake the lead on the Project
Funding and will send out a notice/invitation for participation in the Request for Proposals
once the announcement and memo is released by the Ministry.
7.LAMBTON COLLEGE DUAL CREDIT PROGRAM
C.Brunette introduced Don Hart,Jenn Clarke and Erica Ostojic from Lambton College.Mr.
Hart provided a presentation on the Dual Credit Program -School College Work Initiative.
The program is intended for Grade 12 senior students who are enrolled in Grade 12,
however,age appropriate students are welcome even if they are not enrolled in a Grade 12
course.Students are able to go to college and experience post secondary life and learning.
There is no cost to the student for tuition,books,tutoring or mentoring.Students have the
responsibility to keep up withtheir secondary course work and once enrolled ina Dual Credit
Program,they are considered part-time college students and have access to all college
services with the exception of psych assessments.This includes six hours of tutoring per
week for each student,if enrolled at Lambton college.Students are taught to self advocate
or ask for yourself.They are expected to act as an adult and be committed to their college
studies.Attendance is important and students must attend an orientation session.
Evaluation:courses are often weighted more heavily in the second half of the course and
therefore mid-term marks are not given.
Lambton College has a unique arrangement with Thames Valley and students are bused to
Lambton with a school bus monitor on board and students must return on the same bus;
there are no exceptions.
The Dual Credit Program is not an entitlement program;students do not have a right to be
enrolled,rather,they must apply to be accepted and it is the decision of the school board to
grant entry to the program.The program is to primarily target students who are disengaged
and underachieving and students in the SHSM are automatically eligible for consideration.
Mr.Hart noted that there are 4 credits available at Lambton College forthe (OYAP)Ontario
Youth Apprenticeship Program for full-day coop students.
2010 June 22...29
14.REPORTS OF COMMITTEES -cont'd
0.REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE,2010 JUNE 15 -cont'd
8.FNMI STUDENT ADVISORY PRESENTATION
Charlene Camillo of 4^^^R, accompanied bystudents ofthe FNMI Student Advisory Council
provided an overview of the council.Applications were received in December and
confirmation of membership was received in February. Six meetings have already taken
place between February and June.Every meeting had an agenda and the students
developed their own mission statement,logo, and developed presentations for Saunders,
H.B.Beal and Thames Secondary Schools.
The Council's areas of focus are:communications,FNMI perspectives within the curriculum
and extra-curricular activities,course selection and encouraging FNMI students to challenge
themselves.
Membership will open up in the new school year as some students are graduating.
C. Camillo will forward a copy of the presentation to Supt.Elliott.Ms. Camillo explained that
there is no limitto the number of students who can join the council.The council members
noted that the council is very effective so far.They are able to visit with other students and
see,first hand,the challenges and issues they face.
9.VISITING ELDERS PROGRAM GUIDELINES
C.Brunette introduced Michelle Birch and they provided an Executive Summary of the
program,noting that some members of FNAC were involved and met on a monthly basis to
develop the program that will be launched in September of 2010.
Program Overview
The Thames Valley District School Board's (TVDSB) is pleased to update on its Visiting Elder
Program,a TVDSB initiative to support schools in including First Nations, Metis,and Inuit
(FNMI)histories,cultures,and perspectives in the classroom through educational
partnerships with local FNMI communities.Through this program,all TVDSB schools,may
invite local FNMI Elders into the classroom on an as needs basis.Schools can apply for
partial subsidies through Program Services to help cover the Visiting Elder's honorariums.
The program also includes the launching of Visiting Elders'Guidelines,which aim to support
administrators and teachers in better understanding the role of FNMI Elders,and working
with them in culturally appropriate ways.
Eligibility
All elementary,secondary,and alternative adult and continuing education sites .may apply
to the program and receive partial subsidies (up to $75 per visit).Schools may also request
for educational support from Program Services Aboriginal Education Advisor in both
identifying local FNMI Elders,and seeking advice on working appropriately with Elders in the
school.
Promotion and Outreach
Program Services will:
Launch the Visiting Elders'Program by sending brochures along with the Visiting Eldersi
Guidelines to every school across the system in September 2010.
Send emails to promote the program to all principals and teachers across the system.
•Ensure that brochures,guidelines,and application forms are available on TVDSB's
Aboriginal webpage.
2010 June 22...30
14.REPORTS OF COMMITTEES -cont'd
0.REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE,2010 JUNE 15 -cont'd
9.VISITING ELDERS PROGRAM GUIDELINES -cont'd
Steps to Applyfor Subsidies
Applications are accepted on an ongoing basis throughout the school year.However,
applications must be submitted by schools a minimumof 3-weeks priortothe anticipated
visit.
Retroactive applications will not be considered.
•Applicants will be notified 1-2 weeks after their application is submitted.
Honorariums can be paid by cheque mailed directly to the Elders after their visit; or by
giftcertificate, which can be given to Elders on the date of their visit.Gift certificates will
be provided by Program Services.
Program Funding
• The program will be administered through the AboriginalEducation Advisor in Program
Services in September 201 0-11.
•Allocation of funding may come from the Board's FNMI Education Supplement.Amount
to be determined.
•When possible.Program Services will encourage Tuition Agreement feeder schools to
use their Cultural Fund for portion of the costs of each visit.
Program Evaluation
• After each visit,Program Services will send out an evaluation form to participating
schools to fill out and submit in order to evaluate the school's experience and program's
success.
• At the end of the year,Program Services will submit a final report including summary of
feedback to the First Nations Advisory Committee (FNAC)and FNMI Student
Achievement Committee for their review and input into program planning for 2011 -12.
10.PRINCIPALS'UPDATES
A.E.Duffield
A.E. Duffield will be renamed Lambeth Public School as of 2010 July 05
Transition Bridging program with Saunders Secondary School was a good experience for
students.
Graduation ceremony is on 2010 June 24 with Oneida Language,Honours and Citizenship
awards being presented.A full awards ceremony will be held on the last day of school.
An outdoor concert was held on 2010 June 14 with a strings group.Grade 6 drumming group
and the primary junior choir all performing.
4*^R program will continue nextyear.
1 student to Thames S.S.
2 students to H.B.Beal S.S.
4 students to Saunders S.S.
Appreciation was expressed for the support from the Oneida Education office for book club,
breakfast and all the programs supported at A. E. Duffield Public School.
f 2010 June 22...31
^14.REPORTS OF COMMITTEES -cont'd
e.REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE,2010 JUNE 15 -cont'd
10.PRINCIPALS'UPDATES -cont'd
Delaware Central Public School
On Wednesday,May26, a meeting with Candace Brunette and ActingPrincipal Dale Mitchell
took place at Delaware School.During this meeting we discussed several information items
related to the arrival of First Nations students at Delaware in September.I was provided with
several contact names within the board,and names of people outside TVDSB that could
assist with the transition.
Also discussed was the First Nations day that will take place at Delaware on Thursday,June
17,2010.We are calling our day Delaware Central Mustangs Welcoming Celebration.
The day will consist ofa traditional First Nations Opening and Closing,involving Leo Nicholas
from Munsee-Delaware and Ray John Jr from Oneida.Delaware staff,as well as staff from
The Fourth R,will be preparing and presenting team buildingactivities for ail ofour students,
First Nations guests and parents of both groups.Lunch will be provided for all participants.
In order to build up some interest and enthusiasm,the entire school from JK to Grade 8
attended the Chippewa of the Thames Children's Powwow on Friday,June 4.What a
fabulous day.The students and parents that attended were presented with an excellent
program that helped us all understand a littlebit more about our First Nations neighbours.
Delaware staff made several connections with the other schools in attendance.By the way,
we were the only non-First Nations school in attendance.I was proud of our staff and
f -students for reaching out during ourdayand alsoforthewarm reception we received upon
arriving at the Powwow.
The staff,students and parents are all working together to prepare the school for the arrival
of our guests.At this time Iwould like to extend an invitation to anyone who would like to
attend our day. I believe It will be a wonderful celebration for all.
H.B.Beal Secondary School
Student peer relationship group completed a 12 session program offered byfourth R- Camh.
The program was very successful and had a large proportion of young men In the group.
Students attending the Canoe Museum and the McMichael gallery (First Nations Collection)
had an excellent experience.Students demonstrated a particular interest In the collection and
in sharing and comparing cultural teachings between West Coast First Nations and theirown.
First Nations Awareness week was a great success.The audiences were very receptive to
the drummers and to the presentation of"Reel Injuns,"the CBC documentary.The Pow Wow
was successful with several drum groups and dancers participating.A number of booths
provided food and sold crafts to visitors.
June 24, CAMH- 4& R and Beal are presenting Uniting our Nations.This Is the second year
for this celebration.It will be held at Oneida from 4p.m.To 8p.m.Students of all ages.
Participate in sports clinics led by Fanshawe and Western athletes,enjoy fellowship and a
free BBQ ,prizes etc. The intent Is to continue to foster relationships between the schools
and the community.Registration is required.Transportation will be available for Urban First
Nations students and staff to come out and participate.
f~Students continue to engage in the peer mentoring program run through CAMH and
*^,coordinated byAndrewJudge.
2010 June 22...32
14.REPORTS OF COMMITTEES -cont'd
e.REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE,2010 JUNE 15 -cont'd
10.PRINCIPALS'UPDATES -cont'd
McEachren Public School
1)Graduation-June 22,2101 0 6:30 pm
New Hope Community Church facility
13 Gr. 8 students from Oneida graduating
Awards include :Highest average Native Studies,Most Improved Oneida student,
Highest average of Oneida student
2)Camp Celtic
9 students are attending Camp Celtic from June 24 - 27
Oneida Education per student for trip $75.00
Reduced cost provided through camp and service club funding
3)Oneida Social Dance Group
AIAI conference June 2
McEachren School closing ceremony -June 1 7
4)Transition to Secondary School
1 student to Thames
6 students to Saunders
6 students to Beal
5)Transition to Lambeth Public School
(2)Grade 7 classes
(3)Grade 8 classes
Thames Secondary School
The Peer Mentoring class went on a field trip to the Pow Wow at Chippewa of the Thames.
Students enjoyed seeing the dancers and participating in the craft and other activities.The
group Included both FNMI students and non-FNMl students.
As of our May31 progress reports,band funded students were passing 48%oftheir courses.
A further 19 % of courses had marks in the 40s and it Is hoped that most of these courses
will be brought up to a pass by the end of the year.
One student from Oneida is among our 32 potential graduates.Commencement is on
Thursday June 17 beginning at 5:30 pm.
Westminster Central Public School
1.Student Learning
Teaching/Learning Critical Pathways (TLCP)
TLCP#2 was literacy based.It targeted the skill of reading for meaning and writing detailed
responses to open-response questions.Teachers emphasized explicit teaching of:
Inferencing
• Write Traits (critical elements of effective writing)
Bump It Up strategies
2010 June 22...33
14.REPORTS OF COMMITTEES -cont'd
e.REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE,2010 JUNE 15 -cont'd
10.PRINCIPALS'UPDATES-cont'd
Westminster Central Public School -cont'd
From the pre-assessment (diagnostic task) through the post-assessment (summatlve task), 45
students (48%)transitioned from below the provincial standard to meet or exceed it,and 30 more
students (32%)improved from Level 1 to Level 2.
All gr 1-8 Ls Level 1 Level 2 Level 3 Level 4
Diagnostic 49%38%12%1%
Prediction 5%36%38%21%
Summatlve 3%35%38%24%
Academic Ambassadors
This program celebrates high-level academic success.Specifically,students who complete Level4
workthat isso exceptional that the teacher wants him/her to share itwiththe Principal are recognized.
Work samples and certificates are displayed on the Wall of Honour throughout the month. With two
weeks of school left,teachers have recognized 181 Academic Ambassadors in reading,writing,
mathematics,science &technology,social studies,health,music,drama and visual arts for
exceptional Level 4 achievement!
EQAO
Administration of the provincial assessment for reading,writing,mathematics went smoothly.
Preliminary results (for province,system,school)will be received near the end of August.Teachers
and Principal will do'an initial review on the September 2"^PA day, and do detailed examination
during TLCP meetings throughout the fall.
Individual Student reports (ISRs)will be received in October and forwarded to Principals for students
who change schools.
Transitions Conference
Two grade 8 students attended thespring Transitions conference onThursday, May20atthe Hellenic
Centre.The students wrote a brief narrative report about their experience at the conference.It was
published in the school newsletter for the community.
TRIBES Learning Communities
TRIBES has been selected as the organizational framework to support student and staff achievement
of two essential purposes:
1.Focus on learning
2.Safe and peaceful environment
In addition to classroom-based TRIBES activities,a school-wide TRIBES event is held monthly.Spirit
assemblies include presentations and group activities that emphasize the four TRIBES agreements.
Atthe May26th spirit assembly,each Tribe made a banner for one ofthe agreements.The banners
are on display In the school.
Co-curricular/Extra-curricular Opportunities for Student Leadership
Peacekeepers on the primary playground continue to successfully help primary students use safe
and peaceful conflict resolution.
2010 June 22...34
14.REPORTS OF COMMITTEES -cont'd
e.REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE,2010 JUNE 15 -cont'd
10.PRINCIPALS'UPDATES -cont'd
Westminster Central Public School -cont'd
Duringthe morning of June 23, the School council will convene a Play Day for EY-gr6 students.
Senior students will "captain"the squads or run the activity at each of the 8 stations.
The finalSpirit assembly is on June 29 @ g;30am.It will feature a slide show produced by senior
students (under the direction of Mrs. Taylor)that reflects some of the academic ,social,and
athletic success achieved by students this year.Additionally, a special farewell celebration is
planned for our First Nations students who will be attending Delaware Central Public School in
September.
Intramural Activities/House League Sports
Three grade 4 &5 student leaders are convening a primary T-ball house league.To date about
17 primary children have participated.
Interschool Sports
A fantastic Track &Field season recently finished. From the intramural T&F meet on Thursday,
May 20,36 students-athletes qualified for the regional meet at Laurier Secondary School,Ten of
these student-athletes qualified for the Valley Championships.They competed at T.D.Waterhouse
Stadium on Tuesday,June 8, representing WCS very well.MirsadNovak-Hasic earned 8^^place
in junior boys high jump!
Farewell
In September,Munsee-Delaware students willattend Delaware Central Public School.Theirfellow
students and the staff of Westminster Central thank our first Nations friends for their contributions
to school life at the home of the "Whirlwinds"and wish them well at their new school.
11.COMMUNITY UPDATES
Mary Elijah shared photosof Little NHL winners from the 39'^annualtournament held in Sudbury.
JoAnn Henry shared photos of Antler River Elementary School's Children's PowWow on 2010
June 4.
12.ADDITIONAL ITEMS
There is currently an internal posting for Oneida language instruction at Saunders and H.B.Beal
Secondary Schools.There will be an external posting if there are no qualified internal candidates.
The target date to complete the hiring process is the end of June and Supt.Elliott will contact R.
Jackson regarding assistance with the interviews.
The ASKEW Awards winners from last year will be announced at the end of 2010 June and this
year's announcement will be made in September 2010.
Program Services Is offering a workshop on 2010 June 16 at 4:30 -6:00 p.m.at the Education
Centre in support of National Aboriginal Day.
Chair Huff thanked everyone for their participation on the committee and expressed his positive
experience as Chair and wished everyone a good summer.
2010 June 22...35
14.REPORTS OF COMMITTEES -cont'd
e.REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE,2010 JUNE 15 -cont'd
12.FUTURE MEETING DATES
The following future meetings are scheduled:
Date (Tuesday)Location
2010 September 21 Chippewa of the Thames First Nations
2010 October 19 Oneida Nation of the Thames
2010 November 16 Lambeth PS (formerly A.E. Duffield)
2010 December 14 Saunders Secondary School
2011 January 18 Delaware PS -tentative
2011 February 15 TBA
2011 March 22 TBA
2011 April 19
TBA
2011 May 17 TBA
2011 June 21 TBA
13.ADJOURNMENT
A motion to adjourn the meeting at 5:07 p.m.was carried.
RECOMMENDATIONS:none
W.HUFF,
Chairperson
Exec.Supt.L.Elliott noted that the Board currently has 225 students from 20 schools participating in
the Dual Credit Program at Lambton College.
f.REPORT OF THE CHAIRS'COMMITTEE 2010 JUNE 16
9:10-11:00 a.m.
MEMBERS ADMINISTRATION AND OTHERS
T.Roberts (Chair)J.Bennett B.Tucker S.Christie
T.Grant J.Stewart (via teleconference)
1.APPROVAL OF AGENDA -The agenda was approved by motion.
2.CONFLICTS OF INTEREST -none declared
3.REVIEW OF 2010 JUNE 22 BOARD AGENDA
The agendas for the in-camera and public Board meetings of 2010 June 22 were discussed and
updated.
2010 June 22...36
14.REPORTS OF COMMITTEES -cont'd
f.REPORT OF THE CHAIRS'COMMITTEE,2010 JUNE 16 -cont'd
3.REVIEW OF 2010 JUNE 22 BOARD AGENDA -cont'd
A Senior Administration/Trustee Retreat was scheduled for September 22,2010,from 8:30 a.m.
to 4:00 p.m. at which time the draft Conflict of Interest policy and procedure will be discussed.
4.CORRESPONDENCE
The following correspondence will be Included In the trustee information packages:
Ottawa-Carleton DSB to Premier D.McGuinty re the Early Learning Program;
•Ottawa-Carleton DSB to MP J.Kenney re Language Support and Settlement Services for
Immigrant Children and Youth;
•Keewatin-Patricia DSB to Minister of Education L.Dombrowsky re Accumulated Surpluses
and Special Education High Needs Amount.
It was suggested that the Board send a letter to the Ministryof Education emphasizing its concern
over an anticipated deficitfrom the Early Learning Program and a second letter regarding needed
support for settlement services for immigrant children and youth.
5.COMPLIANCE AUDIT COMMITTEE
Applications for the Compliance Audit Committee were discussed.The following motion was
moved and carried:
That the Administration proceed in establishing the Compliance Audit Committee to a
maximum of seven members.
6.CONFLICT OF INTEREST POLICY AND PROCEDURE PRESENTATION
It was agreed that the presentation on the draft Conflict of Interest policy and procedure will be
rescheduled to a later date.
7.REGULATIONS ON CODES OF CONDUCT FOR SCHOOL BOARD MEMBERS
A request for Input from the Ministry of Education on proposed regulations on Codes of Conduct
for School Board Members was discussed.Chair Roberts will ask that trustee comments be
forwarded to the Trustees'Assistant by Friday,June 25,2010.The Chairs'Committee will
discuss the input received.
8.TRUSTEE HONORARIA
Director Tucker advised that itis interpreted that the trustee honoraria is frozen at its current rate.
The Ministryof Education has advised that in accordance with amendments to Ontario Regulation
357/06 -Honoraria for Board Members,Boards are no longer required to establish and consult
with a citizens advisory committee prior to establishing their honorarium policy.They must
establish their policy by October 15 in the year a term of office begins,prior to the election of the
new board.This process is underway.
9.STAFF DEVELOPMENT MANAGER POSITION
It was noted that the process to hire the Staff Development Manager is in place.Trustee Bennett
will serve as the trustee representative.
2010 June 22...37
14.REPORTS OF COMMITTEES -cont'd
f.REPORT OF THE CHAIRS'COMMITTEE,2010 JUNE 16 -cont'd
10.W.JOHN LAUGHLIN STAFF DEVELOPMENT AND LEADERSHIP AWARD
A nomination forthe W.John LaughlinStaff Development and Leadership Award was presented
to the Committee.The following motion was moved and carried:
That Principal Susan Hodginsbe awarded the 2010 W.John Laughlin Staff Developmentand
Leadership Award.
Principal Hodgins will be invited to attend the June 22 Board meeting to receive the award.
11.CANADIAN COUNCIL ON LEARNING CONFERENCE -CONVERSATION WITH SCHOOL
BOARD LEADERS
Chair Roberts advised the Committee of the Canadian Council on Learning Conference on June
21 in Toronto.Discussion will surround Bill 177.He willbring information back to trustees.
12.OTHER BUSINESS
a. Minister's Advisory Council on Special Education (MACSE)Commendations
Trustee Grant advised that at the last MACSE meeting,Thames Valley was commended for
its equity and inclusion policy and program.
b.Chair's Authorization -Summer Personnel Changes
Chair Roberts spoke to the annual request from Human Resource Services to authorize the
Board Chair to approve personnel changes over the summer.
13.DATE AND TIME OF NEXT MEETING
Future meetings were scheduled for 9:00 a.m.:
September 8,22
October 6,20;
November 3,17.
14.ADJOURNMENT
The meeting adjourned at 11:00 a.m.by motion.
The Conflictof Interest Policyand Procedure presentation will be a full-daymeeting. If trustees have
anyconflictsor concerns regarding the date and timeofthe meeting,trustees were advised to contact
Director Tucker directly. If necessary,the presentation date may be changed.
RECOMMENDATION:
That the Chair of the Board be authorized on behalf of the Board to approve personnel changes as
required during 2010 July and August.
The recommendation was approved on motion of J.Bennett,seconded by F.Exiey.
T.ROBERTS
Chairperson
2010 June 22...38
14.REPORTS OF COMMITTEES -cont'd
g.REPORT OF THE COMMITTEE OF THE WHOLE - IN CAMERA 2010 June 22
MEMBERS PRESENT ADMINISTRATION AND OTHERS
J.Bennett (Chair)C.Neville B.Tucker M. Moynihan
S.Doub S.Peters K.Dalton V.Nielsen
F.Exiey S.Polhill (4:45)L.Elliott M.E.Smith
T.Grant T.Roberts B.Greene B.Sonier
P.Jaffe P.Sattler (5:15)M.Sereda P.Tufts
J.Stewart C.Bourbonnals-K.Wilkinson
Regrets:G. Hart,R.Tisdale MacDonald K.Bushell
J.Kamphuls K.Edgar S.Christie
L.Griffith-Jones S.Dawson
Absent:W.Huff S.Hughes K.Young
The Committee met In camera from 4:35 p.m. to 6:15 p.m. and from 11:10 p.m. to 11:28 p.m.
1.APPROVALOF AGENDA- The agenda was approved by motion.
2.CONFLICTS OF INTEREST
Trustee TIsdale declared a conflictof Interest related to Item 7 a citing employment.
3.Confidential legal,personal and property matters were discussed.
4.RISE AND REPORT
A motion to rise and report was moved and carried at 11:28 p.m;
RECOMMENDATIONS:
1.That the motion approved at the in-camera session of June 22,2010,related to appointments to
permanent teaching status be approved.
2.That the Board enter into a five-year contract with Deloitte &Touche LLPfor the annual external
financial statement audit with the option to renew for two,one-year periods.
3.That the Board approve the Disposition of Surplus Property Guidelines.
4.That the Board approve an additional 10.0 Educational Assistant staffing for 2010-11.
5.That the Board approve the hiringofthe Regional InternalAudit Manager forthe Southern Region.
JOYCE BENNETT
Chairperson
The recommendations were approved on motion of J. Bennett,seconded by S.Polhill.
2010 June 22...39
15.COMMUNICATIONS
a.CHAIRS'SUMMARY REPORT
Chair Roberts highlighted events from the month including:
the closure of Norwich District High School, Brick Street,Caradoc South, Manor and Highland
Park,M.B.McEachren and Metcalfe Public Schools.Thanks were extended to Administration and
trustees who attended the various closing ceremonies
• Sir F. Banting Secondary School celebrated its 40 year anniversary
OSSTF Citizenship Awards were presented to one Grade 10 student in each of the Board's high
schools
retirement receptions were held by the Board and OSSTF
the Lawson Literary Awards were presented
Reading Recovery graduations were held
the London Free Press article highlighting student Lawrence Lee's amazing transition from school
expulsions to graduating from U-Turn as Valedictorian
Chair Roberts commended all trustees and Administration for their commitment and dedication
throughout the school year.
b.ONTARIO PUBLIC SCHOOL BOARDS'ASSOCIATION -UPDATE -none
16.NOTICE OF MOTION -none
17.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -none
18.ADDITIONAL ITEMS -none
19.QUESTIONS/COMMENTS BY MEMBERS
In response to an inquiryfrom Chair Roberts,Exec. Supt.M.Sereda advised that Human Resources is
currentlyinthe process of reviewing the Occasional Teacher Supply list clarifying who will be returningto
the listforthe next school year. Everyyear,there are a number of people who retirefromthe listor choose
not to remain on it.The Board is currently receiving applications which will be reviewed to determine
qualified candidates.
Exec. Supt.Sereda also noted that teachers who are not on the Board's Occasional Teacher Supply list
may apply for advertised positions.There will be a limited number of openings advertised on
www.applytoeducation.com and the Board's website.
Supt.L.Griffith-Jones advised that there will be an orientation meeting for the two new student trustees
in August and Student Advisory Council meeting dates will be set at that time.
A motion for the Board to sit past 11:00 p.m. to 11:30 p.m.was moved byJ.Stewart,seconded byJ Bennett
and carried.
Amotion forthe Board to move In-camera at 11:10 p.m.was moved byJ.Bennett,seconded byJ.Steward
and carried.It reconvened in public session at 11:29 p.m.
20.ADJOURNMENT
The meeting adjourned at 11:30 p.m.on motion of F.Exiey,secondecHS^.Grant.
Confirmed:
Chairperson
2010 June 22...40
The following electronic vote was held on July6, 2010, and approved by majority vote:
That the Thames ValleyDistrictSchool Board enter intoa contract withBFI Canada Inc.Forthe waste and
recycling collection,disposal,processing and marketing services.The contract is for a five-year period
commencing August 1,2010 and ending July 31,2015.
2010 June 22...41
SUIUIMARY OF APPROVED RECOMMENDATIONS OF 2010 JUNE 22
That $300,000 be included In the 2010-2011 budget to expand literacy capacity In the primary division
(JK-3)and a report be brought to the trustees inthe fallof 2010.
That $300,000 for Primary Literacy be deducted from working funds with the balance from the Multi
purpose Reserve.
That the 2010-2011 operating budget with revenues of $739,646,087 and expenses of $743,528,943
be approved.
That the 2010-2011 Early Learning Program budget with revenues of $5,161,083 and expenses of
$5,988,363 be approved.
That for the purposes of the 2010-2011 Balanced Budget Determination,compliance revenues of
$742,024,944 and expenses of $747,323,124 be approved.
That the Board write the Ministerof Education noting its support for the Early Learning Program and
raising concern that the program is not fully funded.
a.VOTING MEMBER'S REPRESENTATIVE FOR SOUTHWESTERN ONTARIO STUDENT
TRANSPORTATION SERVICES
WHEREAS the Thames Valley District School Board (the "Board")has participated in the
establishment of a corporation under the Corporations Act (Ontario), known as Southwestern
OntarioStudentTransportatlon Services/Services deTransportduSud-Ouestde rOntario("STS");
AND WHEREAS the Board is or will be a Voting Member of STS;
AND WHEREAS the Board will require an individual to represent itat meetings of members of
STS;
The Directorof Education is hereby designated and authorized to act as the representative ofthe
Board at meetings of members of STS. As such representative, the Director of Education is
authorized to: vote on behalf of the Board at all meetings of members of STS; and, appoint, by
proxy orother Instrument,an alternative personto represent the Board and voteat meetingsof
members of STS;
Any oneofthe Director of Education orthe Executive SuperintendentofBusinessServices,orany
two (2)superintendentsofthe Board,are hereby authorized and directed,toexecuteand deliver
on behalf ofthe Board, all such instruments,documents and agreements as may be required, from
timetotime,for purposes of indicating the Board'sconsent toorapprovalofany matter requiring
the approval of the Board, as a Voting Member of STS,Including,without limitation,any
resolutions of the Voting Members of STS which are to be executed,in writing,by all Voting
Members of STS;and.
The Board shall Indemnify and save harmless all individuals (each, an "Indemnified Person")
referred to above from all liabilities resultingfromany and allclaims, actions or causes ofaction
brought againstan Indemnified Personor In which any Indemnified Person is included,including,
without limitation,legal costs and expenses,arising or resulting from the Indemnified Person
acting inthe capacity describedabove,so long as such claim or liability does notariseas a result
manner the gross negligence,fraudor willful misconductofsuch Indemnified Person. Eitherone
ofthe Directorof Education or the Executive Superintendent of Business Services is authorized
to execute and deliver, on behalf of the Board, to each Indemnified Person an indemnity
agreement consistent withthe foregoing.
2010 June 22...42
SUMMARY OF APPROVED RECOMMENDATIONS OF 2010 JUNE 22 -cont'd
b.APPOINTMENT SOUTHWESTERN SERVICES OF DIRECTORS AND ONTARIO STUDENT
OFFICERS OF TRANSPORTATION SERVICES
WHEREAS the Thames Valley District School Board (the "Board")has participated in the
establishment of a corporation under the Corporation's Act (Ontario),known as Southwestern
Ontario StudentTransportation Services/Services deTransportduSud-Ouestdel'Ontario ("STS");
AND WHEREAS the Board is entitled to nominate two (2)persons to serve as directors of STS;
NOW THEREFORE BE ITRESOLVED THAT:any one of the Director of Education or Executive
Superintendent of Business Services be authorized and has the power to determine,from time to
time,the identity of those Individuals who will serve as the Board's nominees to be directors of
STS (provided that one of such nominees shall be the Executive Superintendent of Business
Services),and to execute all such notices,Instruments or resolutions,on behalf of and in the name
of the Board,as may be necessary or desirable for purposes of causing such Individuals to
become directors of STS;and
anyone of the Director of Education or the Executive Superintendent of Business Services be
authorized and has the power to determine,from time to time,the identity of any Board personnel
who are,at the request of STS's Board of Directors,to be appointed officers of STS;and,
the Board shall indemnify and save harmless all individuals (each,an "Indemnified Person")
referred to above from all liabilities resulting from any and all claims,actions or causes of action
brought against an Indemnified Person or inwhich any Indemnified Person is included,including,
without limitation,legal costs and expenses,arising or resulting from the Indemnified Person
acting in the capacity described above,so long as such claim or liability does not arise as a result
manner the gross negligence,fraud or willful misconduct of such Indemnified Person.Either one
of the Director of Education or the Executive Superintendent of Business Services is authorized
to execute and deliver, on behalf of the Board,to each Indemnified Person an indemnity
agreement consistent with the foregoing.
c.SOUTHWESTERN ONTARIO STUDENTTRANSPORTATION SERVICES RE:MEMBERSHIP
AGREEMENT AND BY-LAW N0.1
WHEREAS the Thames Valley District School Board {the "Board")has participated in the
establishment of a corporation under the Corporation's Act (Ontario),known as Southwestern
Ontario StudentTransportation Services/Services deTransportdu Sud-Ouestde i'Ontario("STS");
AND WHEREAS the directors of STS have approved By-lawNo. 1 ofSTS, being a by-lawrelating
generally to the conduct of the affairs of STS (a copy of which has been presented to the Trustees
and is hereinafter referred to as "STS Bylaw No.1"),which requires the confirmation and approval
of the Board as a Voting Member of STS;
AND WHEREAS administration-of the Board has,on behalf of the Board,negotiated the terms of
a membership agreement (the "Membership Agreement"),to be entered into between STS,the
Board and Thames Valley District School Board, which sets forth the agreement between the
Voting Members of STS as to the operation and undertaking of STS (a copy of the membership
agreement having been circulated to the Trustees);
NOW THEREFORE BE IT RESOLVED THAT:
Either the Director of Education or the Executive Superintendent of Business Services Is hereby
authorized to execute,on behalf of the Board,such Instruments as may be necessary to reflect
the confirmation and approval by the Board of By-law No.1, in the Board's capacity as a Voting
Member of STS;
2010 June 22...43
SUMMARY OF APPROVED RECOMMENDATIONS OF 2010 JUNE 22 -cont'd
The Corporate Consortium Membership Agreement is hereby approved and either the Director of
Education or the Executive Superintendent of Business Services is hereby authorized to execute
same,on behalf of the Board;
Anyone of the Director of Education or Executive Superintendent of Business Services is hereby
authorized to execute all such instruments and to take all such actions as may be necessary or
desirable in order to give effect to or further evidence any of the foregoing.
That the Board authorizes the Director of Education/designate to award construction contracts,
consistent with the Board's Purchasing Policy and Procedure,once Ministryof Education approval is
received,for the following projects:
Harris Heights Public School - Addition &Renovations
Locke's Public School -Addition &Renovation
D.M.Sutherland Public School-Addition &Renovations
Edward Street Public School -Addition &Renovations
Princess Anne Public School -Addition &Renovation
Spring bank Public School - Addition &Renovations
New North Ingersoll Elementary School
That the Board approve the following schools for potential facility partnerships:Nicholas Wilson Public,
Zorra Highland Public,Clarke Road Secondary,Montcalm Secondary Schools and Tillson Avenue
Learning Centre.
-That the Board approve the potential capital building projects as possible co-building projects with
j community partners:Hillcrest Public (Woodstock),Huron Heights Public,Oxbow Public, River Heights
Public and Westdale Public Schools.
That the Board approve the TVDSB Special Education Report 2010-2011.
That the Board support,in principal,the amendments in content and format of the Special Education
Report as outlined in the meeting of 2010 June 01.This change from a Special Education Plan to a
Special Education Report is to comply with Ministry direction.
That the Board approve the 2010-2011 Special Education Budget as presented at the 2010 June 01
SEAC meeting noting concerns that the Ministry funding formula does not match the total Special
Education needs within the Board.
That the Chair of the Board be authorized on behalf of the Board to approve personnel changes as
required during 2010 July and August.
That the motion approved at the in-camera session of June 22,2010,related to appointments to
permanent teaching status be approved.
That the Board enter into a five-year contract with Deloitte &Touche LLP for the annual external
financial statement audit with the option to renew for two,one-year periods.
That the Board approve the Disposition of Surplus Property Guidelines.
That the Board approve an additional 10.0 Educational Assistant staffing for 2010-11.
"N,- That the Board approve the hiring of the Regional InternalAuditManager for the Southern Region.
j
That the Chair of the Board be authorized on behalf of the Board to approve personnel changes as
required during 2010 July and August.