3/9/2010 - Regular Board MeetingI '•
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THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR BOARD MEETING,PUBLIC SESSION
2010 MARCH 09,7:00 P.M.
BOARD ROOM, EDUCATION CENTRE
AGENDA
V-verbal
M -material
CALL TO ORDER V
0 CANADA V
SPECIAL MUSICAL PRESENTATION -None V
APPROVAL OF AGENDA M
OFFICIAL RECORD M
RECOGNITIONS V
CONFLICTS OF INTEREST V
CHAIR'S ANNOUNCEMENTS V
DIRECTOR'S ANNOUNCEMENTS V
PUBLIC INPUT (first Board meeting of month)
ADMINISTRATIVE PRESENTATIONS
a.Student Success Support Initiatives
MINUTES OF THE 2010 FEBRUARY 23 BOARD MEETING
a.Confirmation of Minutes
b.Business Arising from the Minutes
STUDENT TRUSTEES'UPDATE
REPORTS FROM THE ADMINISTRATION
a.Senior Administrative Response to ARC13 (Beachvilie,Harris Heights,
Princess Anne,Princess Elizabeth,Victory Memorial
and Westfield Public Schools)
b.Community and Municipal Membership of Five New Accommodation Review
Committees
c.2010-2011 Projected Enrolment and Preliminary Teacher Staffing
d.Amendments to the Safe Drinking Water Act
REPORTS OF COMMITTEES
a.First Nations Advisory Committee 2010 February 16
b. PolicyWorking Committee,2010 February 23
c.Trustee PD Committee,2010 February 25
d.Chairs'Committee 2010 March 03
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Page 1 of 2
16.COMMUNICATIONS
a.Chair's Summary Update (second Board meeting of month)V
b.Ontario Public School Boards'Association -Update V
c.Minister of Education re r/ie Ear///.earrr/ng Program M
d. City of London re Thames Valley District School Board Capital Planning
Advisory Committee M
e. City of London re Thames Valley District School Board Accommodation
Review Committees M
17.NOTICE OF MOTION
18.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -NONE
19.ADDITIONAL ITEMS
20.QUESTIONS/COMMENTS BY MEMBERS
21.ADJOURNMENT
Page 2 of 2
THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR MEETING,PUBLIC SESSION
2010 MARCH 09
The Board met in regular session on 2010 IVlarch 09 In the Board Room at the Education Centre,meeting in
pubiic session at 7:07 p.m. to 9:41 p.m.The following were in attendance:
TRUSTEES
J.Bennett
F.Exiey
T.Grant
G.Hart
W.Huff
P.Jaffe
J.Kamphuis
0.Neville
S.Peters
S.Polhill
T.Roberts
P.Sattler
Regrets:S.Doub
ADMINISTRATION AND OTHERS
K.Dalton M.Moynihan
L.Elliott V.Neilsen
B.Greene M.E.Smith
C.Bourbonnals-MacDonald B.Sonler
K.Edgar P. Tufts
L.Griffith-Jones K.Wilkinson
S.Hughes K.Bushell
J.Stewart
R.Tisdale
S.Christie
K.Meeson
J.Neville
D.Rajala
S.Young
K.Young
J.Marlborough
(^1.CALL TO ORDER.
Board Chair T.Roberts called the meeting to order at 7:07 p.m.
2./3.O CANADA AND MUSICAL PRESENTATION
The meeting opened with the singing of 0'Canada.
4.APPROVAL OF AGENDA
The agenda as amended to include item 16. f.,"SEAC Appointmenf was approved on motionof F.
ExIey,seconded by R.Tisdale.
5.OFFICIAL RECORD
S. Christie,Supervisor,Corporate Services,read the following official record intothe minutes:
We regret to record the deaths of Luke Hohner, a student at H.B.Beal S.S.,London, on 2010
February 03 and;Sierra Phillips,a 16 year old student at H.B.Beal S.S.,London, on 2010 February
20 and;Stephen Turcotte,an 18 year old student at Strathroy AdultLearning Centre,Strathroy, on
2010 February 26.
e.RECOGNITIONS -none.
7.CONFLICTS OF INTEREST -No conflicts of interest were declared.
2010 March 09...2
8.CHAIR'S ANNOUNCEMENTS
Chair Roberts congratulated thetrusteeson their participation In the EQ1 Leadership Development
Initiative.They were provided with a summary and advised that they may view the entire report by
contacting Assistant S.Pullam In Director's Services.
Chair Roberts updated the trustees on the Board's response to Ontario Public School Boards'
Association (OPSBA)regarding the implementation ofthe Early Learning Program.Theresponse will
be Included ina package OPSBA Is preparing on boards'reaction tothe Early Learning Program.
Information onthe Provincial Interest Regulation (PIR)was presented tothe trustees.The regulation
establishes a colleglal process with school boards if the Minister has concerns in one or more of the
following areas: academicachievementofstudents;student health and safety;goodgovernanceof
the school board;performance of the board and of the director of education In carrying out their
responsibilities under the Education Act,and parent Involvement.
Chair Roberts reminded thetrusteesthatthereare a number of official ceremonies coming upand
asked them to advise Assistant S. Pullam Ifthey will be attending.
Chair Roberts noted that he and Vice-Chair Bennett recently participated In a conference call,
organizedbytheChairoftheToronto District School Board,todiscuss funding forSpecialEducation
programs.The Peel,Ottawa-Carleton,Hamilton-Wentworth and Durham District School Boards also
participated In the discussion to Indicate which schoolboardsdo nothaveenoughfundstosupport
theirSpecial Education programs.Consideration was given to conducting a joint presentation tothe
Ministry of Education or holding a joint press conference In Toronto.The goal Is to receive new
money fortheprogramsratherthan reallocating funds.ChairRobertsaskedthetrustees to participate
and share Information with the other Boards.
The following recommendation was approved on motion byP.Sattler;seconded byT Grant:
The Thames Valley DistrictSchool Board will continue to participate with the Toronto, Peel,
Ottawa-Carleton,Hamilton-Wentworth and Durham District SchoolBoardsto investigate ways
inwhichto acquire new fundingforSpecial Education Programs.
Exec. Supt.K.Dalton,responding to a question,advised that the Board Chair and the Directorofthe
Board will represent the trustees at future school openings. If neither the Chair or Director are
available,alternate arrangements would be made at that time.
9.DIRECTOR'S ANNOUNCEMENTS
Exec. Supt.L.Elliott,on,behalf of the Director advised that the Board Is in compliance with the
Ministry of Education Policy/Program Memoranda (PPM) 152 regarding terms and conditions for
principals and vice principals.
10.PUBLIC INPUT (first Board meeting of month)- none
2010 March 09...3
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11.ADMINISTRATIVE PRESENTATIONS
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a.STUDENT SUCCESS SUPPORT INITIATIVES
Exec.Supt.Elliott Introduced Exec.Officer D.Rajala to present the Student Success Support
Initiatives (Quad SI). Ms.Rajala provided a brief overview of the program which involves intensive
work with five of our secondary schools.This a Ministry funded grant program.
Principal C. May, E.Smither-Department Head of English, and M.Vilon-Department Head of
Math from Clarke Road Secondary School,and Principal J.Thomer,Arthur Voaden Secondary
School,were introduced to share their experiences with the program and the impact on
supporting student achievement and enhancing staff capacity.The program is a partnership
between the Ministry's Student Success Learning at 18 Division and Thames Valley and is to
support improved Instruction,school programming and student achievement.Sixty-seven schools
in 13 school boards are currently involved in this initiative throughout the province with a number
of schools in their second year of the program.The TVDSB was invited to participate In the
summer of 2009 and work commenced to prepare the program for a September 2009 startup.
This initiative provides support to principals and schools where results and indicator data,e.g.
credit accumulation,past rates and student retention have been consistently below the provincial
average.The schools were selected based on this criteria and the capacity of the principal and
staff to undertake this Initiative and Involved Arthur Voaden,Clarke Road,H.B.Beal,Sir Wilfrid
Laurier and Westminster Secondary Schools.Each of the schools received a $50,000 grant from
the Ministryto support the initiative and the Ministry has committed to provide funding support for
two years.The five principals involved communicate with former secondary principals from
outside of the system who have received coaching model training.
The feedback to-date Indicates that this Is an extremely positive program. An essential
component is the school support plan. Each school conducted an Intensive reviewof its data to
determine the areas of greatest need in their school.The majority of the funding Is for the
provision of release time for the teachers to engage in job learning,observation of, and
collaboration with their colleagues.Each school also decided which students were most at risk,
how those students would be supported and monitored throughout the school year,as well as
which subject areas and teachers to include.
Principal Thorner shared Arthur Voaden's Quad SI successes in grade 10 Applied History,
Science and Applied English.The goal was to increase the number of students who earned 16
credits by the end of grade 10 from 47% to 50% by June of 2010. Principal Thorner noted she
has been very fortunate to have a great coach,J. Campbell, a retired secondary principalfrom
the Avon-Maitland School Board.They meet regularly to discuss Initiatives and the progress of
the program.A total of 26 students were identified as those who would benefit most from the
Quad SI program.Principal Thorner commented on the very positive experience this has been
for the teachers and students at Arthur Voaden.
Principal May shared Clarke Road Secondary School's progress as a result of expanding the
program from Math to include English,Technology and History departments.She described
school milestones noting out of980 credits attempted,only37 credits were unsuccessful in grade
9 in semester 1.This is.down 77 credits from the same time last year. Atthe grade 10 level,64%
are on track to graduate and another 12 percent only 1 credit short of graduating.This Is up from
57%. M.Vilon and E.Smither discussed the Individual successes they have experienced withthe
Quad SI program.
2010 March 09...4
11.ADWIINISTEWVTIVE PRESENTATIONS -cont'd
a.STUDENT SUCCESS SUPPORT INITIATIVES -cont'd
Principal May notedwhat she feels are Important points in the program:
1.time to develop collaborative teams and assessments;
2. each team of teachers have met in subject specific teams to confirm course expectations;
and student understanding is assessed at predetermined intervals;
3. instructive practices,resources and technology being used inthe classroom;
4.teacher lead and focused on clearly defined goals
5.students are seeing results.
E.Smither, in response to a question, noted that lookingat the data and individual students,that
this is a very customized approach to education to support and evaluate the students for this
initiative.
Chair Roberts thanked Exec. OfficerRajala, the Principalsand Teachers fortheir presentation.
12.MINUTES OF THE 2010 FEBRUARY 23 BOARD MEETING
a.CONFIRMATION OF MINUTES
The minutes of the Regular Board Meeting,2010 February 23 vi/ere adopted on motion of J.
Stev;/art.seconded by R.Tisdale.
b.BUSINESS ARISING FROM MINUTES
Trustee Peters suggested that former Thames Valley students who won medals at the 2010
Olympics should be recognized and suggested that they be invitedto a future Board meeting.
Chair Roberts indicated that plans are in place to inviteall of the local athletes who competed.
In response to a question regarding short and long term plans to accommodate French
Immersion (Fl)students.Exec.Supt KDalton noted that the reports of2009 April and November
brought forward seven recommendations and updates on the intended use of Westdale Public
School in London and Hillcrest Public School in Woodstock as they close.It was also noted that
the trustees have received a preliminary boundary report prepared with input received from
London Middlesex communities regarding changes in boundaries in those areas.The ARC in
Strathroy has been approved and will include a review of F.I.She advised that Elgin County now
has the Pierre Elliott T rudeau Public School to accommodate F.I.needs In that area.As new sites
are being built,planning is underway for the full-day Early Learning Program.The Government
has a five-year roll-out plan for the Early Learning implementation;however,any project will
depend on funding and accommodation.Trustees were advised that the Board is not ina position
to make immediate plans to accommodate JK or full-day learning as the infrastructure required
is not In place at this time.
Chair Roberts noted that there were class size caps placed on Jeanne Sauv^French Immersion
Public School at the last Board meeting and,as a consequence,there is a waiting list for the
grade 7 French Extended (FREXT)program.It was questioned if there are any altematives to
placing students on a waiting list. In response,Exec.Supt.Dalton noted that this year there are
38 pupils intwo grade 7 FREXT classes at Jeanne Sauv6 and that the Board approved a cap of
28 pupils in one grade 7 FREXT class for the next school year which was bound to result in a
waiting list.The grade 1 classes at Jeanne Sauve have also reached the cap;however,the SK
classes have not at this time.It is difficult to predict how the wait listwill grow between now and
June as expectations are unknown at this time.Until the list is finalized,it is difficult to offer
alternatives.Other sites that may be considered are Princess Anne F.I.,Princess Elizabeth F.I.
and Kensal Park F.I. Public Schools in London;however,availability of space is an issue at all
of the sites but they may be an alternative for students as an out-of-area choice.
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2010 March 09...5
12.MINUTES OF THE 2010 FEBRUARY 23 BOARD MEETING -confd
b.BUSINESS ARISING FROM MINUTES -cont'd
Exec.Supt.Dalton advised that five-year projections have been reviewed for French Immersion
needs but itis difficultto predict.
13.STUDENT TRUSTEES'UPDATE
Trustee C. Neville reported that he attended the Thames Valley Skills Competition on 2010 March
2. It was a day-long event Inwhich students who placed In the top three places In each category will
go on to Regional qualifiers,with some going directly to the Provincial Skills Canada Competition.
Contest areas included architectural,design,culinary arts,tv/yideo production and welding. He noted
that the work produced by the students was exceptional.
On 2010 March 4, both Trustee Nevilleand Trustee Kamphuls held the second Student Advisory
Council meeting.Learning Supervisor J.Pitman presented the Environmental Education policy and
procedure for students'input. As a result, a decision to seek input from Student Councils was made.
The meeting also discussed the 2010-2011.Student Trustee Elections format,debate and revised
policy and procedures.
Trustee Kamphuls indicated she attended the SPEAK UP Forum on Student Voices at the London
DistrictCatholic School Board on 2010 February 26. A cross-section of grade 5 to 11 students from
six schools were also represented.The event gathered student input about grade 10 Civics and
Student Leadership.
In response to a question,Trustee Kamphuls noted the overall consensus of students is that there
needs to be a different approach to grade 10 Civics regarding the way that adolescents view Civics
compared to the way adults view it. They noted that increasing amount of civic responsibility that
students feel they are entitled to is very important.
14.REPORTS FROM THE ADMINISTRATION
a.SENIOR ADMINISTRATIVE RESPONSE TO ARC 13 (BEACHVILLE,HARRIS HEIGHTS,
PRINCESSANNE,PRINCESS ELIZABETH,VICTORY MEMORIAL AND WESTFIELD PUBLIC
SCHOOLS)
Exec.Supt.K.Dalton introduced the report and recommendations from Accommodation Review
Committee 13 (Ingersoll ARC). This ARC looked at building conditions (prohibitive to repair
conditions),standardizing to a JK-8 program,enhancing program opportunities and dealing with
excess capacity Inthe area.Beachvilleand VictoryMemorialPublic Schools are currently grades
JK-8 while Princess Elizabeth and Westfield Public Schools are grades JK-6.
The following deferred recommendations 1-7 and 9 from the original report were presented.
RECOMMENDATIONS
1.That Beachville Public School at 434804 Zorra Line,Beachville,On NOJ 1AO,be closed as
of 2011 June 30 and declared surplus.
2.That Princess Elizabeth Public School at 37 William St., Ingersoll, On NSC 1M2,be closed
as of 2011 June 30 and declared surplus.
3.That VictoryMemorialPublic School at 210 Thames St.S.,Ingersoll, On NSC2TS, be closed
as of 2011 June 30 and declared surplus.
4.That Westfield Public School at 38 Glenn Ave., Ingersoll, On NSC2C8, be closed as of
2011 June 30 and declared surplus.
2010 March 09...6
14.REPORTS FROM THE ADMINISTRATION -cont'd
a.SENIOR ADMINISTRATIVE RESPONSE TO ARC 13 (BEACHVILLE,HARRIS HEIGHTS,
PRINCESSANNE,PRINCESS ELIZABETH,VICTORY MEMORIAL AND WESTFIELD PUBLIC
SCHOOLS)-cont'd
5.That a new JK-8 elementary school north of the Thames River In Ingersoll be constructed.
6.That SeniorAdministration consult with the ARC 13 communities on the boundaries for Harris
Heights and Princess Anne Public Schools,and the proposed north Ingersoll Public School.
7.That permanent additions,renovations and enhancement of program space be made to meet
the TVDSB standards for Harris Heights and Princess Anne Public Schools.
9. That Naming Committees be established for Harris Heights and Princess Anne Public
Schools,and the proposed new JK-8 Ingersoll Public School.
Recommendations 1-7 and 9 were moved byJ.Stewart,seconded byG.Hart.Trustee Hart
requested a recorded vote.
Trustee Stewart,Chair ofARC 13, noted that this was quite a comprehensive ARC involving six
schools.He commended the Committee on the work it completed and the Town of IngersoH's
contribution to enhance public education.
In course ofthis ARC there were a number of questions regarding the boundary process.Exec.
Supt. Dalton described the process to receive public input following the Committee's work.
Trustee Stewart indicated that he would support reconstituting an ARC to review boundaries as
they are well versed on the boundaries as a result of the extensive work completed throughout
the process.Exec.Supt.Dalton agreed It wouldbe beneficialto includethe ARCwhen deciding
on final boundaries.It was noted that boundary adjustments would not be made until 2011
September.An out-of-are exemption will be In effect for Ingersoll forthe 2011-2012 school year.
Trustee Hart expressed appreciation to Exec.Supt Dalton and the Capital Planning group for all
of the work they completed on this accommodation study.
Exec. Officer K.Bushell noted that withcapital priority projects, a site is tagged as a permanent
repair site,as with the Beachvllle site.The Ministry requires rationale to be submitted for review
and this has been done however, a response from the Ministry has not yet been received.
Exec. Supt. Dalton noted that, on the advice of the Board,changes to the Naming Committee
policy Is underway. It has been presented to Admin Council and will go forward to the Policy
Working Committee,then to the public for input and finally to the Board for approval.Naming
Committees will not meet until the next school year.
Exec.Officer Bushell,in response toa question, advisedthetentativeschedule Isto present the
designs to the Board at a special Board meeting on April 20. The tendering period is expected
to occur in June and Jufy,subject to Ministry approval,with constructionto begin in Augustfor
allthree projectsandforthemtobe readyfor 2011 September. The April presentation will identify
the funding sources.
Clarification was requested on how the TVDSB standards for new schools Is communicated.
Exec. Supt. Daltonnoted this occurs duringthe design committee process lead byExec. Officer
Bushell and the architect.
2010 March 09...7
14.REPORTS FROM THE ADMINISTRATION -cont'd
a.SENIOR ADMINISTRATIVE RESPONSE TO ARC 13 (BEACHVILLE,HARRIS HEIGHTS,
PRINCESS ANNE,PRINCESS ELIZABETH,VICTORYMEMORIAL AND WESTFIELD PUBLIC
SCHOOLS)-cont'd
Item 41 on the report indicated there are Green Programs available to the schools with Board
incentives.A request was made to bring a report to the Board on the Green Program.Exec.Supt.
Dalton noted that Learning Supervisor J.Pitman brings a report to the Board on an annual basis
that explains this type of project and also includes information on the bronze,silver, gold medal
program that is awarded to schools.Exec.Supt.L.Elliott noted that the Environmental Advisory
Committee report will come forward in thespring.Learning Supervisor and Learning Coordinators
inform the schools on programs available.
Recommendations 1 through 7 and 9 were adopted on Poll Vote as follows:
YEAS:J.Bennett,F.Exiey,T.Grant,G. Hart, W. Huff, P.Jaffe,S.Peters,S.
Polhill, T.Roberts,P.Sattler,J.Steward,R.Tisdale
NAYS:Nil
ABSTENTIONS:Nil
Student Trustee Kamphuis -Yes
Student Trustee Neville -Yes
Chair Roberts extended appreciation to Trustee Stewart for Chairing the Ingersoll ARC.
b.COMMUNITY AND MUNICIPAL MEMBERSHIP OF FIVE NEW ACCOMMODATION REVIEW
COMMITTEES
Exec.Supt.K. Dalton expressed her appreciation to Supervisor S. Christie,Corporate Services,
and the Public Relations Department for their work in seeking community and municipal
representatives for the five new Accommodation Review Committees:
•Colborne Street,North Meadows,Southdale Public Schools;
• Norwich, North Norwich,Otterville Public Schools;
F.D.Roosevelt,Lord Nelson,Prince Charles,Sir Winston Churchill Public Schools;
Orchard Park,Sherwood Forest, UniversityHeights Public Schools;and
Hillcrest, Knollwood Park,Lord Elgin,Northbrae,Sir John A.Macdonald Public Schools.
Information was distributed through the schools involved,advertisements were placed inthe local
newspapers,information was posted to the Board's website,and letters were sent to the
governing Municipalities.
Applications forcommunity representation were received fromthe Strathroy area schools and the
Orchard Park,Sherwood Forest,UniversityHeights schools.Because ofthe high interest shown
Inthe latter group study, itwas necessary to determine the community representative by the
drawing of lots. No submissions were received for the Hillcrest,Knollwood Park, Lord Elgin,
Northbrae,and Sir John A.Macdonald Public Schools.A submission from the Norwich area was
ineligible.
2010 March 09...8
14.REPORTS FROM THE ADMINISTRATION -cont'd
b.COMMUNITY AND MUNICIPAL MEMBERSHIP OF FIVE NEW ACCOMMODATION REVIEW
COMMITTEES -cont'd
Exec.Supt.Dalton advised trustees that confirmation of l\/lunicipal representation was received
from tlie IVIuniclpality of Strathroy-Caradoc,the Township of Norwich,and the Cityof London for
the:
Colborne Street,North Meadows,Southdaie Public Schools (Strathroy);
• Norwich, North Norwich,Otterville Public Schools;and
F.D.Roosevelt,Lord Nelson,Prince Charles,Sir Winston Churchill Public Schools studies
respectively.
No Municipal representatives were appointed to the Orchard Park,Sherwood Forest,University
Heights Public Schools study nor the Hillcrest, Knollwood Park,Lord Elgin,Northbrae and Sir
John A.Macdonald Public Schools study.
As well, it was necessary to confirm Trustee Hart's appointment to the Norwich ARC.
RECOMMENDATIONS
1.That the following community and Municipal representatives be approved for membership
on the Accommodation Review Committees as indicated:
•Colborne Street,North Meadows,Southdaie Public Schools:
Community Representative -Nancy Larocque
Municipal Representative - Mel Veale,Mayor, Municipalityof Strathroy-Caradoc
Norwich,North Norwich,Otterville Public Schools:
Municipal Representative - Councillor Larry Martin,Township of Norwich
• F.D.Roosevelt,Lord Nelson,Prince Charles and Sir Winston Churchill Public Schools:
Municipal Representative - Councillor Bud Polhill, City of London
Orchard Park,Sherwood Forest,University Heights Public Schools:
Community Representative -Janice Jarmain
2.That Trustee Graham Hart be appointed Chair of the Non/vich,North Norwich, Otterville
Public Schools Accommodation Review Committee.
Recommendations 1 and 2 were moved by P. Jaffe,seconded by G. Hart.
Exec. Supt.K.Dalton noted unfilled positions remain unfilled,however, if there is any interest,
up until the fourth public input meeting, the position may be filled per policy if an application
submitted through Supervisor Christies'office.
The recommendations were adopted on motion of J.Stewart,seconded by G. Hart.
2010 March 09...9
14.REPORTS FROM THE ADMINISTRATION -cont'd
c.2010-2011 PROJECTED ENROLMENT AND PRELIMINARY TEACHER STAFFING
Exec.Supt.B.Greene advised the trustees that the Ministry of Education memorandum
2009:8646,dated 2009 December 04,requires the submission of enrolment projections for2010-
11 to 2013-14.The Exec.Supt.of Operations Services is responsible for preparing the
projections for submission to the iVIinistry which are used for the 2010-11 Budget and determining
staff levels.
With declining enrolment,the report reflects that student population will be down 904 students.
It was noted that funding on a per pupil basis based on current grants,and the decline of 904
students represents a grant loss of $6.2 million.Net impact is $2.7 million generated by declining
enrolment.
Planning Officer G.Owens described projections for any five-yeartrends.He noted that, in terms
of the elementary population,the Board will be down 15.8%,based upon the peak year for
September 2011.Itwas noted that the EarlyLearning Program (ELP)is reflectinga positiveeffect
on enrolment by cushioning the overall decline. The next number of years should reflect a drop
inthe rate of decline.Secondary is a critical area as trends are showing a rapid rate of decline
over the next four years.The Board is anticipating a decline of 2000 students over that time.
Finance Manager K.Meeson reviewed the draft preliminary budget for elementary and secondary
teacher staffing. It was noted that each year, preliminarystaffing becomes more complex when
consideration isgiven to the implementation ofthe Provincial Discussion Table agreements that
are ineffect until 2012 and this year, withthe addition ofthe Early Learning Program (ELP).The
ELP has been separated out because of the effect the program will have regarding grants for
student needs and the grant and restricted grant process.Preliminary staffing for Special
Education has not been finalized but at this time it is showing an increase and is subject to
Ministryfunding and the Ministry's Special Education Plan.
Exec. Supt.Greene noted, in response to a question,that the Board is inthe very early stages
ofthe EarlyLearningProgram process.School boards are providing inputtothe Ministry that the
cost ofstaffing is exceeding the fundingavailable.Thames Valley will be providing information
to the Ministry very quickly supporting the view that the ELP needs to be funded 100%.
Projections will be brought forward to the Board at a future meeting.
The impact of savings and costs as a result offewer schools, principalsand secretaries will be
brought forward to the Board inthe form of a report withthe Budget process.It was noted that
some savings will go directly back to the province.
Supt.K.Edgar advised that the projectionsfor Special Educationare showingan increase in
elementary and a decrease in secondary as a result ofthe calculationdifferences between lEP's
and self-contained classes.
Chair Roberts noted that other Boards are reporting a significant budget shortfall and asked Exec.
Supt.Greene if Thames Valley will also show a significantshortfall. Exec. Supt.Greene noted
that TVDSB's budget process is not complete enough to accurately predict any shortfallat this
time. Clarification was noted thatTVDSB will not receive funding for 186.60 elementary teachers.
2010 March 09...10
14.REPORTS FROM THE ADMINISTRATION -cont'd
d.AMENDMENTS TO THE SAFE DRINKING WATER ACT
Exec.Supt.B.Greene introduced Facility Services Manager J. Neville who described the
amendments to the Safe Drinking Water Act, Ontario Reg 243/07 that came intoforce on 2009
December 14. There were three specific changes that have significant impact with regards to
flushing requirements and testing/sampling.
1.Flushing Frequency
The amended regulation indicates that schools may reduce flushing of their plumbing from
dallyto weekly if all sampling results from the two most recent years have not exceeded the
Ontario Drinking Water Quality Standard of 10 micrograms per litre.
The following information was provided to signifythe Impact of these amendments:
-Based on the results for TVDSB in 2008 and 2009,there are 116 schools that no
longer require dailyflushing and can revert back to a weekly flush.
In 2009, the time required to flush all facilities each day as required by the
regulations equated to 8120 minutes, or 135.3 hours for a total of 676.5 hours per
week.
Effective2009 December 14, the time required to flush all facilities priorto weekly
start (Monday only)remains at 8120 minutes,or 135.3 hours.The remainder of the
week requires only 3767 minutes per day or 62.8 hours per day for a total of 386.5
hours per week.
There are currently 50 school sites that required hours ofwork be adjusted to a 6:00
a.m.start to accommodate water flushing requirements prior to opening.
2.Sampling and Testing for Lead Frequency
The annual drinking water testing and sampling period has been extended from the 1st of
Mayto the 31st of October of each year. This revision will allowadditional time over previous
years to complete the annual sampling and testing process.
3. Definition of Open for Schools and Private Schools
Schools and private schools are open on a day if,at anytimeduringthat day the school's or
private school's programs are held or the school's or the private school's services are
provided there for children under 18 years of age.
This amendment clarifies the requirement to flush water prior to occupancy of school
programs only.There Is no longer a requirement to flush water prior to opening for a
community use event provided there is no school program offered during that day.
Cost/Savings:
-Reduced impact of custodial staff productivityby290 hours per week.
Custodial overtime reduction for community use permit holders
-Water savings of approximately $40,000 annually.
Manager Neville noted that schools may be on the same municipal water supply; however, the
age of the facility and equipment may effect the water testing.
Exec.Officer Bushell noted that new schools are requiredto do a water test within 30 days of
opening.
2010 March 09...11
16.REPORTS OF COMMITTEES
a.REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE MEETING 2010 February 16
3:30 p.m.-4;51 p.m.
Members
W. Huff,Trustee (Chair)
C.Cornelius,Oneida Nation of the Thames
M.Elijah,Oneida Nation of the Thames
F.Exiey,Trustee
J. Henry,Chippewa of the Thames
R.Jackson,Oneida Nation of the Thames
Administration and Others
C.Brunette,Aboriginal Education Advisor,
Program Services
M.Deeb,Vice-Principal,Saunders S.S.
L.Elliott,Executive Superintendent,
Program Services
V.Hopkins,First Nations Counselor,
Thames S.S.
D.WlacPherson,H.B.Beal S.S.
S.McCombe,M.B.McEachren P.S.
J.lUlcCredie,Principal,A.E. Duffield P.S.
L. Mills,Principal,Thames S.S.
L.Nicholas,Education Coordinator,
Munsee-Delaware Nation
L.Pressey,Learning Supervisor
T.Slllaby-Ramsey,F.N.Counselor,
H.B.Beal S.S.
T.Smith,Westminister Central P.S.
Regrets
M.Peters,Munsee-Delaware Nation
T.Roberts,Trustee
P.Sattler,Trustee
Guests
Christine Hendrick
Absent
J.Antone
J.Joseph
E.Lundberg
J.Pasierbek
M.Raid
C.Rogers
1.CALL TO ORDER
The meeting convened at 3:30 p.m. in the Library at Thames Secondary School,London.
2.APPROVAL OF AGENDA
The agenda was amended to include "Staff Hiring"as an Additional Item. The Committee
observed a moment of silence inmemory ofthe untimely passing ofa Chippewa of Thames First
Nations student who attended Saunders Secondary School.
3.CONFLICTS OF INTEREST -No conflicts of interest were declared.
4.REPORT OF MEETING -2010 January 19
It was noted that the 2010 January 19 report was presented to the Board on 2010 February 09
and that Board Chair T.Roberts was present.As well,page 3 of the report was amended to
add 2010 January 20 as the date of "n Elders Gathering".
2010 March 09...12
15.REPORTS OF COMMITTEES -cont'd
а.REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE MEETING -cont'd
5.BUSINESS ARISING FROM MINUTES
R.Jackson provided the Committee with an update on Cultural funds to serve students.It was
noted that all requests to access cultural funds should pass through the principaland then to L.
Pressey.These recommendations will be brought forward inform of a motion at the next FNAC
meeting. A discussion period followed. It was noted that ifthe motion is passed that it need not
go to the Board for approval.
At a previous meeting, a discussion occurred around the United Church Observer report that
indicated 60% of students on a First Nations Reserve do not graduate from highschool. Exec.
Supt.L.Elliott notedthat schools can identify FNAC graduating students.Business and program
reports,aboriginal student success and FNAC student success requires more discussion.C.
Brunette, with the FNMI Committee,is developing an action plan for student success.In
response to a question,Exec.Supt.Elliott noted that she would contact Research and
Assessment Manager S.Klllip forfive-year statistics.The privacyof students will be honoured.
б.PROGRAM SERVICES UPDATE
Itwas reported that the students selected to be part ofthe First Nations M6tis and Inuit (FNMI)
Student AdvisoryCouncil met once in early February. The students are eager to share their
perspectives in education and would liketo attend and present student feedback to the Board and
FNAC members at FNAC's 2010 May 18 meeting.
TVDSBand Oneida Nation of the Thames are collaborating to co-host an evening with David
Bouchard,M6tis storyteller and public speaker,on 2010 March 23 from 4:00 to 5:30 p.m.The
presentation isfree and open tothe public,and will be heldat Standing Stone Elementary School
in Oneida Nation.
The Visiting Elders Gathering took piace In January withover 65 people in attendance.Program
Services, incollaboration with the Visiting Elders working group, are completinga writtenreport
which will be released shortly. The Visiting Elders Working Committee continues to meet
regularly to provide input into this year's pilotprogram and the development of TVDSBVisiting
Elders'Guidelines for schools.
The FNMI Student Success Action Planning Committee continues to meet regularly to draft a
Board- wide 3-5 year action plan and expects to complete the plan by the end of April 2010.
The Our Shared Visionworking group continues to meet to complete the final stages of the Our
Shared Vision document which includes a vision, mission,mandate and set ofprinciples to guide
FNMI education forthe board. As part ofthis collaborative process,the document was presented
to FNAC members in January for feedback.Should FNMI members wish to provide feedback
on this document,they were asked to send their comments via email to C.Brunette by the end
of February 2010.The document has also recently been presented to TVDSB senior
administrators and learning coordinators.
TVDSB will be hosting a FNMI Local Board Symposium on Thursday,2010 April 29, with Dr.
Pamela Toulouse,Anishnaabe scholar,presenting among many other educators.Program
Services is inviting schools and First Nations community partners to participate inthe planning
committee.The firstmeeting is scheduled for Tuesday,2010 March2, from 4:00-5:00 p.m. More
information may be obtained from C.Brunette.
An update was provided on some preliminary work and growing partnerships in the area of FNMI
education by C. Brunette. TVDSB's Continuing Education Department and the Indigenous
Education Coalition (lEC)are in preliminary conversations around the development of a Native
Language program for families.More information and a survey to gather FNAC member input
will be presented at a future FNAC meeting.
2010 March 09...13
r"
15.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE MEETING -cont'd
6.PROGRAM SERVICES UPDATE -cont'd
TVDSB is also working with the University of Western Ontario (UWO),the Cancer Research
Centre and Indigenous Student Services at UWO to offer a summer mentorship program for
senior high school students who are interested in the health sciences.More information will be
presented shortly.
Exec.Supt.Elliott updated the Committee on vocational programs involving Thames S.S.and
Sir G.Ross S.S.The Board approved the recommendation that came from the ARC and Senior
Administration.The next FNAC meeting will include 30 minutes for the members to provide input
around the recommendations.Six to eight secondary schools will have similar discussions with
students and parents.All information will go the Board in mid or late May.Technical courses
within each secondary school will also be reviewed.
Exec.Supt.Elliott noted there is an internal committee to look at the MOE mandate for all school
boards to review their equity policy.Input from this Committee will be requested at a future date.
7.PRINCIPAL'S UPDATES
A.E.Duffield P.S.
School Goal:Improving Writing
The grade 7 and 8 students are working on the Lawson Essay in English.This series of
assessments allows for personal choice.Many of the Oneida students are working on culturally
related topics.
Grade 8 Mentoring Program
The three mentors continue their work with the grade 8 NSL students throughout the year.There
are nine sessions on Mondays for terms one and two.The project is being done with the Fourth
R program.
Transition to Grade 9
There was a registration assistance night at Standing Stone with staff from Saunders,Beal,and
Thames SS,and AE Duffield and MB McEachren Public Schools.Students attended the Skills
Quest at Thames.Oneida students have attended the grade 9 Information days at Thames,HB
Beal or Saunders and additional visits have been arranged for the Oneida students attending HB
Beal and Thames SS. Fourth R did a session for the grade 8 students on 2010 February 10.
Go Girls
The second session of Go Girls has begun.This is a program for grade 7 girls about self esteem
and body image.It is offered through the Big Sisters.
Dolphin's Den
The Dolphin's Den homework club is offered after school on Wednesdays and Thursdays until
March Break from 3:30-5:00 p.m.
Track and Field
The Indigenous Services Track and Field meet is being held on 2010 February 18 at the
Universityof Western Ontario.Some of the Oneida students will be attending.
Late Bus
Oneida students use the late bus for transportation from the Dolphin's Den.The basketball
games are all at other schools with varied times and the bus is not used.
2010 March 09...14
15.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE MEETING -cont'd
7.PRINCIPAL'S UPDATES -A.E.Duffield P.S.-cont'd
Scrapbookina Group
A group of students will begin meeting at noon liour to work on scrapbooks.
Breakfast
On Wednesday mornings,tiie students liave a breakfast at school.
Future Plans
Support staff reductions will make the transition meetings for Standing Stone and Lambeth Public
School even more important for the 2010-2011 school year.The Learning Support teachers will
be meeting in the third term.
David Bouchard is coming to Standing Stone and we are working to have additional presentations
for parents and students here.
H. B.Beal S.S.
Oneida Language
Since our last meeting,we were advised that the teacher who was to teach Oneida Language
semester two was not going to be available.He had taken another employment opportunity
within the community.
Several attempts were made to secure another qualified teacher who was able to teach Oneida.
We were not successful in securing a teacher for the position. At the start of the semester,the
Principal met with the class along with Tracey Sillaby-Ramsey to explain the difficulty and seek
input from the students.The students,for the most part,registered for NAC10 Expressing
Aboriginal Cultures.This art-focused course allowed us to continue to offer a cultural component
to the students.
The issue is not resolved as we will need to find an Oneida Speaker who is a qualified teacher
for the fall.
Course Brochure
In order to ensure a broader marketing of First Nations Courses,the course descriptions for First
Nations courses have been placed throughout the sections ofthe book consistent withthe subject
and have included the phrase,"Open to all students."This follows from a suggestion made at
earlier Advisory Committee meetings.
First Nations Cultural Awareness Week
2010 May 25 - 28.Students and staff have begun to plan the events for the school.Last year's
event was a great success.The costs of the events are supported by the Urban and High Priority
Funding Grant.
York University Visit
Avisitto York University has been scheduled for 2010 March 4, with the potential for 20 HBBeal
SS students to join in with Saunders students on the visit.
High School Shadow Dav
Eleven students from AE Duffield and MB McEachren Public Schools will spend a day in the life
of a high school student on 2010 February 25.The grade 8 students will be partnered with
current HB Beal students for the day.
2010 March 09...15
15.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE MEETING -cont'd
7.PRINCIPAL'S UPDATES - H. B.Beal S.S.-cont'd
Southern First Nations Secretariat
S. Miller visited HB Beat SS to assist First Nations Students in completing funding applications
for college and university.
Chippewa of the Thames -Antler River Elementary School
Students visited Antler River Elementary School on 2010 February 5 for a tour in anticipation of
attending HB Beal SS in the fall.
M.B.McEachren Public School
The Intermediate Division teachers and students are engaging in a Teaching Learning Critical
Pathway (TLCP) with a focus on Mathematics Problem Solving in Algebra and Number Sense.
The focus In Language Arts this month Is on the Olympics.Students are engaged in literacy
activities surrounding thisexcitingevent.All students have been reading biographies ofAboriginal
Olympians from Canada (www.olympicschool.ca)which have been translated into four native
languages.(An excellent site!)
MB McEachren has welcomed three traditional storytellers from the Oneida community over the
past few weeks.Matthew Ireland assisted students with preparing their entries for an upcoming
storytelling competition to beheld later this month at Standing Stone School.On 2010 February
9,we welcomed Olive Elm,an Elder and Storyteller from the Oneida community,to speak to all
the grade 7 and 8 NSL/FSL classes.She educated the students about the rich tradition of
storytelling in the First Nations culture as well as sharing some stories and legends with the
students.The students were captivated by her presence.The students were thrilledto inviteRay
John,Jr. to McEachren to present some traditional teachings and stories withall the NSL classes
on 2010 February 16.
Twenty-two students have signed up to be part of the McEachren Social Dance Team.They will
be presenting at the TVDSB Dance Festival in Aprilat the Board Office.The Dance Team is
being coached by former graduates of McEachren and meets twice weekly to practice during
recess time. At present,they are working on the Smoke Dance and the Robin Dance.Parents
have been contacted regarding sharing and lending ribbon shirts and dresses to students who
do not have a dance regalia. Cultural Funds will be used to ensure all students have appropriate
dress for this event.
The Mustang's Den is well attended each Wednesday and Thursday afternoon.Average
attendance is about 17 students each session.Students have received help researching and
preparing their speeches,working on history projects and getting assistance Algebra problem
solving.The Oneida Education Office treated students regularly attending the Mustang's Den &
the Dolphin's Den to see the film"Avatar."
Many students from MB McEachren and AE Duffield Public Schools will be attending the
Aboriginal Track & Field event on Thursday,2010 February 18, at the University of Western
Ontario.
Saunders S. S.
Chippewa representatives were available at Saunders for emotional support following the death
of a student.
2010 March 09...16
15.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE MEETING -cont'd
7.PRINCIPAL'S UPDATES -cont'd
Thames S.S.
Activities
Two of our First Nation students are participating in the Student Advisory Council.
Sgt.Starl<will be visiting the school on Thursday,2010 February 25,to speak with the students
about careers in the military.
A social is planned for Wednesday,2010 March 10.
Peer Mentor begins Friday,2010 March 26.
Student Achievement
Westminster Central P.S.
Student Learning
Academic Ambassadors
The Academic Ambassadors program celebrates high-level academic success.Specifically,
students who complete level four work that is so exceptional that the teacher wants him/her to
share itwith the Principal are recognized.Work samples and certificates are displayed on the
Wall of Honour throughout the month. So far in February,27 students have been recognized as
Academic Ambassadors.The year-to-date total is 89 Academic AmbassadorsI
Teaching/Learning Critical Pathways (TLCP)
A Teaching/Learning Critical Pathway is collective inquiry that defines a specific learning need
presented by students,followed by collaborative programming that targets Improvement in that
area of need over a six-to-eight-week period. At Westminster Central,TLCP#1 is literacy based,
focusing specifically on topic development inwriting.
At the mid-point of TLCP#1,teachers have "moderated"the formative piece of writing students
completed recently and planned the next three-week cycle of instruction to target specific writing
traits (.e.g.word choice,organization,etc.).
On Monday,2010 February 22,teachers will examine updated information in our data wall in
order to target a learning need that will be the focal point of TLCP#2 (March 29 through May 11).
The Mandarin Challenge
Mrs.Stewart,LST,convenes this writing challenge for junior/intermediate students.Recently
they were challenged to write a persuasive letter (grades 4-6) or newspaper article (grades 7-8).
Twenty-two students achieved the provincial standard with their final draft and were treated to
lunch at the Mandarin Restaurant.
Mad Science
This year, the School Council is sponsoring a "Mad Science"program for students.In April,the
"Mad Science"programs will be used to promote interest in Science &Technology projects.The
School Council will set up a display of these projects during Education Week.
2010 March 09-17
15.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE MEETING -cont'd
7.PRINCIPAL'S UPDATES -Westminster Central P.S.-cont'd
TRIBES Learning Communities
On 2010 February 11,16 "countries"(derived from our four TRIBES)participated in modified
Winter Olympic games (e.g. biathlon =snowshoeing over a course +beanbag toss).Throughout
the day,students enjoyed the torch relay,opening ceremonies in the gym,eight sport events,and
closing ceremonies.Of special note was the leadership demonstrated by grade 7 and 8 captains
who ensured that all children had equal opportunity to participate and demonstrated good
sportsmanship.
Co-curricular/Extra-curricular Opportunities for Student Leadership
"Green Team"-The ECO Club consists of 15 students who encourage 3Rs thinking at WCS by
doing regular classroom checks to see that recycling is done properly, lights are turned off when
the classroom is not in use or natural lighting is used as much as possible.
Health Inspectors
Health Eating week wrapped up recently.Each day,the Health Inspectors encouraged students
and staff to focus on a specific food group for their snacks/lunch.Many students earned school
points toward the Canadian Healthy Living Challenge sponsored by the public health units.
Intramural Activities
House League Sports
The intramural basketball schedule has finished.Inprimary benchball basketball,approximately
40 students participated,and approximately 40 junior students played four-on-four,cross-court
basketball.Students in grades 6, 7,and 8 officiated house league games
Tumbling club continues for all children In Early Years through grade 3. About six graduates
currently attending RMC coach inthe club to fulfill their community service requirement.Several
gymnasts fromthe club will be selected forthe "Demo Team"which will perform during Education
week in May.
Interschool Sports
The boys and girls basketball teams will complete their season by participating in the regional
tournament on Saturday,2010 February 20.
a.ADDITIONAL ITEMS
Staff Hiring
The issue of hiring personnel to teach native language within the school board was discussed.
The following motion was moved and carried to be referred to the Board:
That the Native Advisory voting members from Chippewa,Munsee and Oneida First Nations be
included In the staff hiring process when It comes to Native Language and Guidance Counselors
that are assigned toworkwiththe First Nations students withinthe Thames ValleyDistrict School
Board.
2010 March 09...18
15.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE MEETING -cont'd
9.FUTURE MEETING DATES
The followingfuture meetings were scheduled:
1.Tuesday,2010 April20,3:00 p.m.,Chippewa of the Thames First Nations;
2.Tuesday,2010 May 18,3:00 p.m.,Westminster Central Public School;
3.Tuesday,2010 June 15,3:00 p.m.,Oneida Nations of the Thames.
10.ADJOURNMENT
A motion to adjourn the meeting at 4:51 p.m.was carried.
RECOMMENDATION:
That the Native Advisory voting members from Chippewa,Munsee and Oneida First Nations be
included in the staff hiring process when it comes to Native Language and Guidance Counselors that
are assigned to work with the First Nations students within the Thames Valley District School Board.
W.HUFF,
Chairperson
Trustee Huff withdrew the recommendation noting it may be broughtforward to the Board at a later
date.
b.REPORT OF THE POLICY WORKING COMMITTEE 2010 FEBRUARY 23
2:13 p.m. -3:50 p.m.
MEMBERS ADMINISTRATION AND OTHERS
T.Grant (Chair)T.Roberts B.Tucker S.Christie
J.Bennett R.Tisdale (2:15)M.Sereda K. Y oung
S.Doub (2:15)K.Dalton B. Mistry
M.Moynihan V.Nielsen
Regrets:P.Jaffe P.Tufts
Visitors:UWO Research Student
A.Morrell (3:50)
1.APPROVAL OF AGENDA -The agenda was approved by motion.
2.CONFLICTS OF INTEREST-none declared
3. COMMITTEE REPORT OF JANUARY 26,2010,AND TRACKING SHEET-provided for
information.
2010 March 09...19
;
15.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE POLICY WORKING COMMITTEE -cont'd
4.NEW POLICIES/PROCEDURES UNDER DEVELOPMENT
a.Attendance Support Program Policyand Procedure -deferred to next meeting
5.DRAFT POLICIES/PROCEDURES TO COMMITTEE -none
6.DRAFT POLICY/PROCEDURE REQUIRING ADDITIONAL CONSIDERATION -none
7.APPROVED POLICIES/PROCEDURES UNDER REVISION TO COMMITTEE
a.Community Use of Facilities Policy and Procedure
PublicAffairs Manager K.Young and Community Use of Schools Supervisor B.MIstry joined
the meeting to present revisions to the Community Use of Facilities policyand procedure.
Ms. Mistry described changes to the documents noting a key change inthe policyinvolves
classifications of the groups renting Board facilities.The change will increase the number
of groups that would receive Community Use of Facilities discounts for the promotion of
physical health which is in line with government initiatives.
Additionstothe procedure standardizes the method inwhichspecial requests are processed
for future purposes such as requests involving use offields,fireworksor large events. As
well,the procedure confirms there Is no smoking on Board property.
Ms.Mistry responded to members'questions.Concern was raised that special occasion
permit approval is under the purviewof the school council. It will be determined ifthis is an
expectation of the Ministry of Education. A definition of "special occasion"will be included
In the final document.The issue of rentals not being permitted during school and statutory
holidays will be reconsidered at the next meeting.
b.Criminal Background Check -Volunteer Application Form -deferred to next meeting.
c.Attendance Areas for Students Policy and Procedure
Exec. Supt.K.Dalton and Supts.M.Moynihan and P. Tufts joined the meeting to present
revisions to the Attendance Areas for Students policy and procedure which more clearly
articulate procedures for school registration within school attendance areas.
The policy provides a statement regarding the expectation of students to attend school within
their designated attendance area while also providinga procedure to request an exemption,
i.e.choice of schools.It was noted that the policy calls for applications to be submitted
annually. An annual review of out-of-area admissions granted for one year under an
exemption will be conducted by the principal to ensure that class caps can be met and
consistency across the District. It was suggested that exemptions should be permanent.
A process to advise parents ofthe need to reapply each year was discussed and suggested
that a letter be prepared in the family's native language where possible. An application
template will be developed and accompany the letter,and will be includedwiththe procedure.
It was clarified that transportation is the responsibility offamilies for out-of-area students.
2010 March 09...20
15.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE POLICY WORKING COMMITTEE -cont'd
7.APPROVED POLICIES/PROCEDURES UNDER REVISION TO COMMITTEE -cont'd
0.Attendance Areas for Students Policy and Procedure -cont'd
The amended procedure includes sections on the Early Learning Programs,Early Years,
Primary,Juniorand Intermediate.It addresses the Early Learning Program registration process
and delineates the process involving exemptions within special program areas, e.g.Primary,
Junior,and Intermediateforstudents whomay be requesting an out-of-area registration.The
registration and exemption process forsecondaryschool registration isalso delineated noting
parents are requiredtoapply in writing throughthe registration process tothe school principal.
Itwas agreed that the principal,inconsultation withthe Superintendent of Education,will
approve exemptionsfor Early Years students. Appeals will also follow this process.
The following motion was moved and carried:
That the Attendance Areas for Students policy and procedure be posted to the Board's
website for 60 days for public input.
8.POLICY/PROCEDURE-TO COMMITTEE FOLLOWING PUBLIC INPUT
a.Employee Wireless Devices inVehicles Policy
Supt. V. Nielsenjoined the meeting and advised that no publicinputwas received on the
Employee Wireless Devices inVehicles policy.
The following motion was moved and carried:
That the Employee Wireless Devices InVehicles policy be referred to the March 9,2010,
Board meeting for approval.
b.Bullying Prevention and Intervention Policy and Procedure and Progressive Discipline and
Promotion Positive Student Behaviour Policyand Procedure
Further revisionstothe Bullying Preventionand Intervention procedure and the Progressive
Discipline and PromotionPositive Student Behaviourprocedure were providedfor members'
information.The revisions bring the documents In line with expectations of the Municipal
Freedom of information and Protection of Privacy Act related to retention of records for one
year after the date of last use.Reports where no action is taken with the student will be
retained for one year priorto destruction and maintained by the principal in a separate file
from the OSR.
Along with the names of the other parties, the name of the reporter will be removed from
incident copies that are provided to parents ofthe victimand aggressor.A separate filewith
all names will be maintained'by the principal.
9.DRAFT/APPROVED POLICY/PROCEDURE REQUIRING FURTHER CONSIDERATION -none
10.OTHER BUSINESS -none
11.DATE AND TIME OF NEXT MEETING
The nextmeetingIsscheduled forTuesday,2010 March 23,in the GovernorSimcoe Roomat 2:30p.m.
12.ADJOURNMENT
The meeting adjourned by motion at 3:50 p.m.
•J
2010 March 09-21
15.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE POLICY WORKING COMMITTEE -cont'd
RECOMMENDATIONS:
That the Employee Wireless Devices in Vehicles policy be approved.
TRACY GRANT
Chairperson
The recommendation was approved on motion by T.Grant,seconded by S. Polhlll.
c.REPORT OF THE TRUSTEE PROFESSIONAL DEVELOPMENT COMMITTEE 2010 February 25
12:00 pm -1:00 pm
MEMBERS ADMINISTRATION &OTHERS
F.Exiey 8.Pullam
T.Grant
S.Polhill
1.Approval of Agenda
The Agenda was approved.
2.Election of Chair
Trustee F.Exley was elected as Chair.
3.Update on 2009-2010 PD Budget
A report outliningthe PD expenditures from September 2008 to date including projected cost of PD
expenses before April 01 was reviewed.The report is attached.Each trustee has approximately
$1944 allotted for PD opportunities for their use up to April 01,2010.
4. PD commitments after April01
To date,two (2) P.D.request forms requiring approval offunds fromthe PD monies pooled after April
01 for PD opportunities were received. It was determined that there are adequate funds remaining
to cover the cost of these requests and it was recommended that approval for release of those funds
be given.
The following recommendation was made:
That since there will be adequate funds available, the two requests submitted for funds from the
pooled PD money after April 01,2010 be approved.
Another PD meeting will be scheduled on April 06 (Afterthe April 01 cutoff)to reviewany additional
request/s for PD funds.Trustees are expected to complete a Professional Learning Session
Reflection sheet when they return from their PD session.The form can be obtained from 8.Pullam
either in hard copy or electronically.Funds remaining inthe PD line after August 31,2010 would
be brought forward to the next budget year and deposited in the PD - New Trustee line as per
Board motion to a maximum of $15,000.00.The committee discussed the possibility and/or the
necessity of Increasing the maximum in the PD - New trustee line.
Itwas agreed that group PDopportunities should be explored butthat they should be considered
after the next municipal election to be most effective.
2010 March 09...22
15.REPORTS OF COWilUllTTEES -cont'd
c.REPORT OF THE TRUSTEE PROFESSIONAL DEVELOPMENT COMMITTEE -cont'd
5.Other Business
None.
6. Next Meeting
The next meeting is scheduled for Tuesday,April 06 at 4 pm.
7.Adjournment
The meeting was adjourned at 12:55 pm..
RECOMMENDATIONS:
That since there will be adequate funds available,the two requests submitted for funds from the
pooled PD money after April 01,2010 be approved.
The recommendation was adopted on motion by F.Exiey,seconded byT. Grant.
Clarification was requested on the funding formula for the Trustee PD Account.It was noted that
the $1944.00 does not Include travel and other expenses.Travel and other expenses are
included inthe total amount of $5000.00 per Trustee.
d.REPORT OF THE CHAIRS'COMMITTEE 2010 MARCH 3
9:15 a.m.-10:40 a.m.
MEMBERS ADMINISTRATION AND OTHERS
T.Roberts (Chair) via teleconference B.Tucker S.Christie
J.Bennett J.Stewart M.Sereda
T.Grant
1.APPROVAL OF AGENDA
Items 8 a., b.and c were added to the agenda.It was approved as amended.
2.CONFLICTS OF INTEREST -none declared
3.REVIEW OF 2010 MARCH 9 BOARD AGENDA
The agendas for the in-camera and public Board meetings of March 9,2010,were
discussed and updated.It was noted that Exec.Supt.L.Elliottwill be Acting Director for the
meeting.The in-camera meeting was cancelled for lack of items.
Exec.Supt.M.Sereda joined the meeting to discuss the Early Learning Program (ELP).
Director Tucker advised that, at the Regional Education Council meeting held lastweek,the
financial implications to the ELP were discussed noting a considerable deficit is anticipated
across the region. Director Tucker noted concern over the fees necessary to run the
program,union representation/salary and deficit funding.
It was noted thatOPSBA has requested input on the program and has provided a template
for boards for completion by March 5,2010.Vice Chair Bennett will review the template for
submission.An update will be provided to trustees for discussion at the March 9 Board
Meeting.
2010 March 09...23
15.REPORTS OF COMWIITTEES -cont'd
d.REPORT OF THE CHAIRS'COMiWITTEE -cont'd
3.REVIEW OF 2010 MARCH 9 BOARD AGENDA -cont'd
It was agreed that the Chair Roberts and Vice-Chair Bennett will meet with Exec.Supt.L.
Elliott as Acting Director prior to the Board Meeting to discuss trustee distribution for the
London area in preparation for the 2010 election.
4.CORRESPONDENCE
The following correspondence was added to the IVIarch 9 Board agenda under
"Communications":
• Minister of Education regarding the Early Learning Program;
• Cityof London regarding resignation ofCityCouncillorsto the Board's Capital Planning
Advisory Committee;
• City of London regarding deferral of appointments to Accommodation Review
Committees.
5.FIRST NATIONS ADVISORY COMMITTEE RECOMMENDATION
Director Tucker distributed and described a recommendation being presented to the Board
on March 9 from the First Nations Advisory Committee regarding staff hiring.
6.BOARD REPORT SIGNATURES
Director Tucker apprised the Committee of cautions related to Including signatures on
electronic reports recognizing the potential for identitytheft. A process will be put in place
to provide protection in this regard.
7.MAY 31,2010,INFORMATION COMMITTEE OF THE WHOLE MEETING
Itwas agreed to reschedule the Information Committee ofthe Whole meeting fromMay31,
to Tuesday,June 1, at 7:00 p.m. to discuss program priorities related to budget.
8.OTHER BUSINESS
a. PPM 152 -Terms and Conditions of Employment of PrincipalsA/ice-Principals
Discussion surrounded Ministry of Education memo PPM 152 regarding the negotiated
provisionsand process related to terms and conditionsfor principals andvice-principals.
Director Tucker indicated that Thames Valleyhad already fulfilled the expectations In
the Terms and Conditions agreement with school administrators.
b.Thames Valley Education Foundation
Chair Roberts reported on the work of the Thames Valley Education Foundation and
suggested that an opportunity to update the Board be provided.It was suggested that
reports be broughttothe Boardtwiceannuallywithone broughtearlyinthe school year.
The following motion was moved and carried:
That updates on the workofthe Thames ValleyEducation Foundation be added to
the Board agenda at appropriate times throughout the school year.
c.Capital Planning Advisory Committee (CPAC)Survey
Director Tucker described responses tothe CPAC survey of past and current members.
Itwas agreed to ask the Capital Planning Co-ordinatingCommittee to summarize the
responses.The responses will be forwardedtothe Long-termCommunityPartnership
Committee for consideration.
2010 March 09...24
15.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE CHAIRS'COMMITTEE -cont'd
d.Trustee Access to the Employee Portal
DirectorTucker will bringa report regarding trustee access to the Employee Portal to
a future meeting.
9.DATE AND TIME OF NEXT MEETING
The following meetings were scheduled for 9:00 a.m.:
March 10 (11:30-1:30 p.m.),
•April?,21;
May 5,19;
•June 2,16.
10.ADJOURNMENT
The meeting adjourned at 10:40 a.m.by motion.
RECOMIUIENDATIONS;None
T.ROBERTS
Chairperson
16.COMMUNICATIONS
a.CHAIRS'SUMMARY REPORT-none
b.ONTARIO PUBLIC SCHOOL BOARDS'ASSOCIATION -UPDATE
Trustee P.Sattler indicated that she attended the recent Board of Director's meeting and
mentioned some noteworthy items that included a presentation from President of Ontario Student
Trustees'Association (OSTA-AECO)of which their annual report will be forthcoming and will
include a report on funding and initiatives.
Regarding labour relations,there is a possibility of legislating provincial bargaining at the next
roundof collective agreements.OPSBA helddiscussions onthe implications ofthe Early Learning
Program and the role of Early Childcare Educator's in terms of labour issues.OPSBA was
provided with the TVDSB report on student-parent expenditures.OPSBA prepared a report and
issubmittingittothe Ministry regardingfund-raisingguidelines as the Ministry Issued a discussion
paper for new fund-raising guidelines in November. Draft guidelines will be circulated to boards
by the Ministryin the near future for comment.
The Ministryof Education Child and Youth Services and Health have contracted Deioitte &Touche
toconduct a reviewon school health support services involving nine boards that will be intensively
reviewed. There will be an online survey that will be posted in April bythe Ministry that will be
available for anyone in Ontario to respond.
The OntarioCollegeof Teachers has developed an initiative to encourage FirstNations,M§tis and
Inuit people to consider teaching as a career.
The Violence inthe Media Coalition motioncallingfor OPSBA to support the ban of violence in
hockey was passed.
Trustees have received the new OPSBA priority setting process forthe upcomingyear.
2010 March 09...25
r ^
16.COMMUNICATIONS -cont'd
b.ONTARIO PUBLIC SCHOOL BOARDS'ASSOCIATION -UPDATE -cont'd
Trustee Sattler reminded trustees that the Regional meeting will be held 2010 April 17 at Walpole
island and will include a tour of a First Nations school.The Annual General Meeting will be held
2010 June 3-6 in Windsor and it was noted that if the Board wanted to consider passing a motion
on any policy resolutions,itwould have to provide a notice of motion at this meeting.Trustees
were asked to advise Trustee Sattler of any suggestions they may have for workshops and/or
speakers.
Trustee Jaffe described the work of the Violence in the IVledIa Coalition noting there are several
partners involved in this Initiative and advised the list couid be found on the last page of the
handout provided. Itwas noted that there will be a conference on 2010 October 15/16 featuring
speaker David Grossman,a well-known author, who will present on the impact ofvideo games
on today's youth.
The Coalition continues to lobbyand strongly recommends the Federal Ministerof Justice amend
the Criminal Code public incitement of hatred laws to conform to Section 15 of the Charter of
Rights and Freedoms,thereby granting protection to girls and women. It also recommends
amending the Broadcasting Act\o establish a watershed hourof 9:00 p.m.,applicabletobothradio
and television,for material intended for adult audiences to limit exposure of violence to young
people and that the provincial governments introduce a legislated age-based classification system
for music recordings similar to the system that currently exists for films, music videos and video
games.
r"•Itwas noted that Hockey Canada is reviewing the safety ofplayers.Trustee Jaffe commented that
itIs not surprising that there is so much violence in hockey as itis glorifiedinvideo highlights set
to music and shown over and over again on sports programs.It was noted that the Olympic
hockey was representative of how hockey should be played.
c.MINISTER OF EDUCATION RE THE EARLY LEARNING PROGRAM
A letter was received from Minister of Education Leona Dombrowsky to Chair Roberts
acknowledging receipt of the Board's letter regarding the implementation of the EarlyLearning
Program and its concern that the provincial model does not take into account localsolutions.
d.CORPORATION OF THE CITY OF LONDON RE THAMES VALLEY DISTRICT SCHOOL
BOARD CAPITAL PLANNING ADVISORY COMMITTEE
A letter was received from CityClerk C.Saunders to the Thames Valley District School Board
Capital Planning AdvisoryCommittee acknowledging CouncillorsC.Miller and R. Caranci have
resigned their appointments to the TVDSBCapital Planning Advisory Committee.
e.CORPORATION OF THE CITY OF LONDON RE THAMES VALLEY DISTRICT SCHOOL
BOARD ACCOMMODATION REVIEW COMMITTEES
Aletterwas received from CityClerkC.Saunders to Chair Roberts indicating the Cityof London
has deferred the consideration of appointing City representatives to Accommodation Review
Committees to examine the Orchard Park,Sherwood Forest and University Heights Public
Schools,the Knollwood Park, Lord Elgin,Northbrae and Sir John A.Macdonald Public Schools
and the F.D.Roosevelt,Lord Nelson, Prince Charles and Sir Winston Churchill Public Schools
pending a reportwith respecttothe Community Schools Alliance's pursuit ofa smart moratorium.
2010 March 09...26
16.COMMUNICATIONS -cont'd
f.AUTISM ONTARIO RE SPECIAL EDUCATION ADVISORY COMMITTEE REPRESENTATION
A letter was received from Autism Ontario appointing an alternate representative to the Board's
Special Education Advisory Committee.The following motion was approved on motion of J.
Bennett,seconded by T.Grant.
That Sasha FIddes be appointed the alternate representative for Autism Ontario - London
Chapter on the Board's Special Education Advisory Committee.
17.NOTICE OF MOTION -none
18.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -none
19.ADDITIONAL ITEMS -none
20.QUESTIONS/COMMENTS BY MEMBERS
Trustee Sattler Indicated that she and Exec.Supt.Dalton recently attended the London Abused
Women's Centre breakfast in recognition of International Women's Day and viewed a very moving
video produced by Clarke Road Secondary School students In memory of Students Stephanie and
Ashley Daubs.
Eagles Nest: A Place to Soar Inc.Is presenting Dan Dubovsky at the Four Points Sheraton in London
on 2010 April29 regarding school aged children that are effected byfetal alcohol syndrome disorder.
21.ADJOURNMENT
The meeting adjourned at 9:41 p.m. on motion of F.Exiey,seconded by G. Hart.
Confirmed:
Chairperson
2010 March 09...27
SUMMARY OF APPROVED RECOMMENDATIONS OF 2010 MARCH 09
The Thames Valley District School Board will continue to participate withthe Toronto, Peel, Ottawa-
Carleton,Hamllton-Wentworth and Durham DistrictSchool Boards to Investigate ways in which to
acquire new funding for Special Education Programs.
Recommendations 1 through 7 and 9 were adopted on PollVote as follows:
YEAS;J.Bennett,F.Exiey,T.Grant.G. Hart, W. Huff,P.Jaffe,S.Peters,S. Polhlll,
T.Roberts,P.Sattler,J.Steward,R.TIsdale
NAYS:Nil
ABSTENTIONS:Nil
Student Trustee Kamphuls - Yes
Student Trustee Neville -Yes
1.That Beachville Public School at 434804 Zorra Line,Beachville,On NOJ1AO,be closed as of
2011 June 30 and declared surplus.
2. That Princess Elizabeth PublicSchool at 37 William St.,Ingersoll,On NSC 1M2,be closed as of
2011 June 30 and declared surplus.
3.ThatVlctory Memorial PublicSchool at210ThamesSt.S.,Ingersoll,On NSC 2T5, be closed as
^of 2011 June 30 and declared surplus.
4. That Westfield PublicSchool at 38 Glenn Ave.,Ingersoll,On NSC 2C8, be closed as of 2011
June 30 and declared surplus.
5. That a new JK-8 elementary school north of the Thames RiverinIngersollbe constructed.
6.That Senior Administration consult with the ARC 13 communities on the boundaries for Harris
Heights and Princess Anne PublicSchools, and the proposed north IngersollPublicSchool.
7. That permanent additions, renovations and enhancement ofprogram space be made to meet the
TVDSB standards for Harris Heights and Princess Anne Public Schools.
9. That Naming Committees be established for Harris Heights and Princess Anne PublicSchools,
and the proposed new JK-8 Ingersoll Public School.
ThatTrustee Graham Hartbe appointed Chair ofthe Norwich,North Norwich,Otterville Public Schools
Accommodation Review Committee.
That the Employee Wireless Devices in Vehicles policybe approved.
That since there will be adequate funds available,the two requests submittedforTrustee PDfunds
fromthe pooled PD money after April 01,2010 be approved.
That Sasha Fiddesbeappointedthealternate representative for Autism Ontario -London Chapteron
the Board's Special Education Advisory Committee.
2010 March 09...28
SUMMARY OF APPROVED RECOMMENDATIONS OF 2010 MARCH 09 -cont'd
That the following community and Municipal representatives be approved for membership on the
Accommodation Review Committees as indicated:
Colborne Street,North Meadows,Southdale Public Schools:
Community Representative -Nancy Larocque
- Municipal Representative - MelVea!e, Mayor, Municipalityof Strathroy-Caradoc
•Norwich,North Norwich,Otterville Public Schools:
Municipal Representative -Councillor Larry Martin,Township of Norwich
• F.D.Roosevelt,Lord Nelson,Prince Charles and Sir Winston Churchill Public Schools:
-Municipal Representative -Councillor Bud Polhill, City of London
Orchard Park,Shen/vood Forest,University Heights Public Schools:
Community Representative -Janice Jarmain