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11/23/2010 - Regular Board MeetingTHAMES VALLEY DISTRICT SCHOOL BOARD r REGULAR BOARD MEETING,PUBLIC SESSION 2010 NOVEMBER 23,7:00 P.M. BOARD ROOM,EDUCATION CENTRE AGENDA V-verbal M -material 1.CALL TO ORDER 2.O CANADA 3.SPECIAL MUSICAL PRESENTATION -Westminster Central PS Whirlwind Ensemble 4.APPROVAL OF AGENDA 5.OFFICIAL RECORD 6.RECOGNltlONS a.Outgoing Trustees S.Doub,F.Exiey,S.Peters,J.Stewart b. A.Morell,President,Thames Valley Parent Involvement Committee 7.CONFLICTS OF INTEREST 8.CHAIR'S ANNOUNCEMENTS 9.DIRECTOR'S ANNOUNCEMENTS 10.CHAIR'S VALEDICTORY ADDRESS 11.ADMINISTRATIVE PRESENTATIONS a.Environmental Education Committee Annual Presentation 12.MINUTES OF THE 2010 NOVEMBER 9 BOARD MEETING a.Confirmaitipn of Minutes b.Business Arising from the Minutes 13.STUDENT TRUSTEES'UPDATE 14.REPORTS FROM THE ADMINISTRATION a.Annual Pupil Accommodation Report 15.REPORTS OF COMMITTEES a.Thames Valley Parent Involvement Committee (TVPIC)Update b.Special Education Advisory Committee,2010 November 2 c.Bylaw Review Ad Hoc Committee Final Report d.Chairs'Committee,2010 November 17 e.Committee of the Whole - In Camera,2010 November 23 (to follow the public meeting agenda) V V V M V V V M M M V M M M V 16.COMMUNICATIONS c.Chair's Summary Update V d.Ontario Public School Boards'Association -Update V 17.NOTICE OF MOTION 18.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -none 19.ADDITIONAL ITEMS' 20.QUESTIONS/COMMENTS BY MEMBERS 21.ADJOURNMENT THAMES VALLEY DISTRICT SCHOOL BOARD REGULAR MEETING,PUBLIC SESSION 2010 NOVEMBER 23 The Boardmet in regular session on 2010 November23 inthe BoardRoomatthe Education Centre, meeting inpublic session at 7:04 p.m. The following were in attendance: TRUSTEES J.Bennett J.Daniels S.Doub F.Exley T.Grant G.Hart W.Huff Regrets:B.Murray P.Jaffe ADMINISTRATION AND P.Sattler OTHERS 8.Peters B.Tucker B.Sonier 8.Polhill K.Dalton P.Tufts T.Roberts L. Elliott K.Wilkinson J.Stewart B.Greene K.Bushell R.TIsdale M.Sereda S.Christie C.Bourbonnals-MacDonald R.Hoffman K.Edgar K.Meeson L.Griffith-Jones D.Rajala S. Hughes K.Young M.Moynihan S. Young V.Neilsen K.Altken M.E.Smith 1.CALL TO ORDER. Board Chair T.Roberts called the meeting to order at 7:04 p.m. 2./3.0 CANADA AND MUSICAL PRESENTATION The appreciation of the Board was extended to the Westminster Whirlwindsof Westminster Central P.S. fortheir performance and Conductor Shawn Crowellfor leading inthe singing ofO Canada and performing three musical selections. 4.APPROVAL OF AGENDA The agenda was approved on motion of J.Stewart,seconded by F. Exley. 5.OFFICIAL RECORD S.Christie,Supervisor,Corporate Services,read the following official record into the minutes; "We regret to record the death ofLindaGingerich,a Secondary School Assistant at Clarke Road Secondary School, on 2010 November 12." 6.RECOGNITIONS a.Retiring Trustees S. Doub, F.Exley,S.Peters and J. Stewart, were recognized for their contributions to public education and the Thames Valley District School Board.They were presented witha commemorative giftinappreciation fortheir years of service on the Board and to the Thames Valley students. b. A.Morell,President,Thames Valley Parent InvolvementCommittee, was also recognized forher contributions and service to Thames Valley students.Her leadership and commitment to parents in partnering with the Board was commended. 7.CONFLICTS OF INTEREST -No conflicts of interest were declared. 8.CHAIR'S ANNOUNCEMENTS ChairRoberts reminded the Trustees ofthe following upcoming events: •Meeting with Director Tuckeron2010 November 29, 5:00 p.m.; Information Committee ofthe Whole meeting, 7:30 p.m.; Special Board meeting on 2010 December 1, 7:00 p.m.; •i\/IPP meeting on December 10 at 9:00 a.m.; •Trustee In Service on 2010 December 10,9:00 a.m. SupervisorS.Christie welcomed K.Aitken to Corporate Services, and extended appreciationto L. Baines for assisting with Board meeting recording over the last two months. 9.DIRECTOR'S ANNOUNCEMENTS Director B. Tucker thanked K.Young, Manager Public Affairs and Community Relations, for coordinatingthe successful symposium "Let'sAllEnd Bullying".Six hundred community members and parents participatedfromthree regional centres.The interactionprovidedan opportunityforthe communityto jointhe Board Inits effortsto end bullying by providing Input.Recommendations will be brought to the Board In due course. 10.CHAIR'S VALEDICTORY ADDRESS Chair Roberts presented the following Valedictory Address supported bya power point presentation. "This evening I want to take a look at the past year.As a Board,we have accomplished a great deal and we have so much to be proud of.We know we couldn't have done itwithout the support and co operation of staff across the system so I want to take a few minutes to highlight representatives of our staff groups who have worked so hard on behalf of our Thames Valley students. I would like to recognized Donna and Laura from the Education Centre Reception Centre who assist hundreds of visitors on a day-to-day basis.The same smiles are replicated across our system like Secretary Tina and allof the other secretaries who are the first lineof defense and support for parents when they call, for students staff when they need help. Then,as you look at our buildings, we see the work of our custodians.I am Impressed at how great our schools look ,both Inside and out,and how this hard work is paying big dividends.We willfind that many of our custodians not only do their work but like at Cleardale,they take the extra time to support and assist our students.No matter where you go,they are modeling,mentoring and teaching. The training programs and the materials that they use and the kind of pride that they build Into their job is through the efforts of Manager John Neville.We do not see John often,but,John,thank you so very much for the cleanliness and condition of our schools and the fact that we have training programs that fit so nicely with the goals of our system. Iwould like to comment on transportation because of the way I reacted when Ifirst heard about a consortium.I want to thank them sincerely for a very successful year and its support of our students. I would like to thank the bus drivers because they start the day for 30,696 students who ride the yellow buses daily in our system.I also want to mention the work of Gary Jazey this year inworking with the Consortium to streamline the registration process.As you take a look at these little people getting on the buses,you will notice how young some of them are and we have more students riding the buses,2,000 more of them,because of the harmonization of walking distances with our coterminous board.We note that these little ones are participating in the full-day kindergarten program and I want to express my appreciation to HollyGerrits,the Learning Associates,the Early Learning Child Educators and the teachers as we opened up 19 schools,65 classrooms and welcomed 1,337 new students Into our system. I want to be able to say that there Is a little bit of magic everyday at our crosswalks.Our crossing guards,although we do not know them by name,but the students do,ensure that they are able to get to school safely every day." 10.CHAIR'S VALEDICTORY ADDRESS,cont'd "I pause for just a minute because you know even in a good year, you have some set backs.I want to mention B.J.Lawrence,better known as "H20"because he was the water boyfor the Clarke Road Trojans fora couple ofyears. We lost B.J.this year and the gentleman behind him,Dave Richards. You will remember Dave because he was one of our recipients for the Award of Distinction.When Italked to Dave he said "You know there are so many people I want to give thanks to and 1am running out of time".Well he did run out of time; however, we did have that ability as Trustees to honour him with the Award of Distinction. 1want to stop and think a little bit about all the people, the volunteers,the support staff and the teachers who help with our Special Needs programs.I want to give special thanks to the SEAC (Special Education Advisory Committee)members who spend innumerable hours thinking about the right thing to do and the recommendations to pass on to us. I want to thank the teachers who take the extra time to make something extra special happen in the lives of students,like the full week of the Dance Festival and the amount of excitement that teachers can put into the lives of little kids.1want to thank our volunteers whether they are in their office, or in our schools greeting children on a daily basis. 1 also want to thank all the people who are involved in our food services.1do not know how many times 1 have heard Trustee Stewart say "This is my favourite restaurant on Tuesday nights",and those same restaurants are throughout our secondary schools.They allow team building to take place.At College Avenue,the Principal had his entire staff together for a pancake breakfast and to do a little team building and make sure things are happening right in his school. 1want to thank the people who spend innumerable hours In preparation for staff development.We are so fortunate and ifyou happen to sit Inon an interview committee at any time, you are going to hear people say that itis really something special to go through the staff development programs that are available at Thames Valley. My congratulations to all the people who put in extra hours and to all of the people who take those programs just to be a little more effective in their classrooms. Naturally,I have to mention the Special Olympics and our partners who invest in children including TD Waterhouse and to David Gossett for the number of years that he has put this program together for the elementary and secondary schools. As well, we always have pride in our music programs.We do something special as a group of Trustees by bringing these young people Into our Board meetings.We can look and see that Brian and Mike are there and they are taking us places that we have never ever been before.When Ithink about the kind of people who are in the background and the invisible people,1have to mention Blair Robertson who has made all of these pictures available and keeps a record of what is happening in our system. Here we see the Roots of Empathy Celebration 2010.Trustee Sattler and I will receive a special presentation at the Ontario Public School Board Association Board of Directors meeting in Toronto this weekend.We will hear that there are 19,000 children in 700 classrooms and 175 communities are strong and rich at the Thames Valley District School Board because our people take time to organize programs like this. When you talk about the silent people,the people that we do not see all of the time,then I have to mention Susan Dale and Tony Wilson.They have put programs together that are exceptional and when one decides to take a break for family,we had sitting In the wings,Janice Jeffrey who stepped up to the plate to do the job. 10.CHAIR'S VALEDICTORY ADDRESS -cont'd These people came to prominence a long time ago and they continue to come to prominence and It's with their programs year after year,both locally,provinclally,nationally and internationally where they made their mark.With the Director's Forum on bullying this past week,it was a hit all the way across the Thames Valley. I want to mention our pride in our high skills program at 10 schools.This happens at thedance programat H.B.Beal.butwe also have highschool programs at A.B.Lucas 88,SirArthurVoaden SS,Clarke Road SS.College Avenue SS,Glendale HS,Huron Park SS,Ingersoll DCl,West Elgin SS and Woodstock Cl. Iwantto pay tribute to all ofthe volunteer coaches and staff members who give extra time tothe athletic program.John Allen at Sir Frederick Banting Secondary School,who Isa good example of dedication overa number ofyears,and this year brought the WOSSA track and field meet with great prominence toour City.We continuously getgreatpress for our extra-curricular programs both at the secondary and the elementary level. I wanttothankthe teachers whohavethe couragetotake the students beyond the classroomand the factthatwe have so manyresource people.However,ittakes a extra planning and extraeffort to make things happen such as at the Fanshawe Pioneer Village. Did you knowthat the Thames Valley DistrictSchool Board is second inthe Province interms of technicalcreditsand the kind ofoptionsthatare availabletothestudents like the photographycourse at Saunders Secondary School? 1wouldliketo pass on myadmirationto the administrativestafffor theirdedicationand whohave putthe technicalprogramtogether.It Isamazing the numberofhours that has gone intothe reviewof technological and vocational programs,as well as the number of hours that have gone intothe reviewofthe homework policy,and equityand inclusion.We do have silent,yetremarkablepeople. Thetech. programhas grown and wealwayshavethe peoplewhoare willing to put inthe extra time to celebrate our diversity. Did you know that this year there will be 24 First Nations students graduating from Saunders Secondary School? That is an amazing recovery interms of progress for those students. We also have teachers like Steven Hill at Huron Park SS who notonlyteach history,but bring itto life.Included were a group of students who went to Ortona.These types of enriching activities happen on a regular basis.Extra efforts-extra results. Ihave tomentionthe Thames Valley EducationFoundationand the CaringFundthat theyhave that you probably never hear about.Until1became a Director on the Foundation,1did not know that there was such a thing.It is impressive. Here Isourbackpack collection which starts a newschool year.You have to be impressed that we celebrated 10 years withthe Foundation and the wonderfulbookthat they putout. When Italkabout the Foundation,I have to talk about Jason Rake In our Communication and Public Relations department who Isalwaysable to helpand make things right with the accommodation process. Itis hardto believe thatthere are 40 new buildings,additions and renovations across oursystem, not to mention that we have closed 26 schools.Itis amazing the amount ofwork that has been done. Included Isa pictureofthe start forthe planning of Wledway.Iwantto thankallofthe principals and theirstaff who have gone throughthose 40 new additions and renovations Including the closures because thatisaveryspecial effort thathastobemade from the transition of moving from one facility to another. () 10.CHAIR'S VALEDICTORY ADDRESS -cont'd We cannot go without mentioning thisoutstandinggentleman, Executive Officer Kevin Busheil,and hisstaff. Aswell,no matterwherewe go or celebrate,Nancy Fader has everything so well set up that we only have to followthe script for a wonderful time. There is a sense of community that continues to grow in our system.When students went out to Parkwood Hospital on Valentine's Day, they filled the hearts of the older people. We must make mention of the number of times that our students move out Into the community to play at a Home and School function or perform at activities such as the Director's Forum. Then there are all those special programs that have to be organized for our schools likefiresafety. Did youknowthat mostofthose events are co-ordinatedby Sylvia Hazenberg? Here isSparkyand Our Race Against Drugsat the VIPProgram, or maybe MusicMondaywhichusually starts Education Week. Then there isthe communitycommitment ofthe students.We cannot holdthem down. They cleaned up Cold Water, participated inthe Terry Fox Run, Jump Rope for Heart and the Jessie Davidson Foundation and are always there. Ishould pause and apologizeforallofthe peoplewhoIwill notmentioninthispresentation,butIthink that they know howmuchwe appreciate them and howmuchthey contribute.Ihave an affinity for the Reading Recovery teachers.I think that is something 1 will always be impressed with.As Trustees,we also have an opportunityto celebrate staff and communitythrough our celebration of the Award of Distinction. 1want to thank the people who put the program together because it is a remarkable feature just likelast nightwhen we heldthe 25-year service reception honouringstaffwho have contributed 25 years to our system. This presentation was not meant totake anythingawayfrom classroom teachers,orthe support staff and volunteers who are in our classrooms on a day-to-day basis because that is reallyimportant. I say that education is part art, part science,part magic and withouta doubt, our teachers are the magic. We have had a good year. We have been able to complete letters of agreement withour partners in Middlesex,Elgin and OxfordCounties and nowwe are going to have to work hard to actualize the agreements. I celebrate the fact that our Student Trustees are playinga more significant role in our committees. Last night, they were dynamic as they brought greetings to our 25-year people. Tonightwe said goodbye to a few people like Sara Doub,who was alwaysthere to make a tough decision. Frank Exley whowas a tireless worker as a Trustee.Sharon Peters for25years ofservice and whohas been so steady, always giving usgoodadvice,and James Stewartwhogivesa different perspective on education and what we might think about. At this point,you will notice that Ihave notsaid anything aboutthe peoplewhoare with us allofthe time like the Administration.I want to thank our Director and his Administration for leading the team and giving us the evidencethatwe need to confirm thatweare the best educational jurisdiction inthe Province of Ontario. As1go backtowhere Istarted, ifIpickone ofmy favorite singers, Itwould probably be FrankSinatra and what he would say: "Youknow,2010 was a very good year." Thank you for listeningand it has been a pleasure to represent you and the Board of Trustees. 10.CHAIR'S VALEDICTORY ADDRESS -cont'd The following motion was moved byJ. Bennett,seconded byG. Hartand carried: That the Chairperson's remarks be spread upon the minutes. 11.ADMINISTRATIVE PRESENTATIONS a.Environmental Education and Management Annual Report 2009 -2010 Executive Superintendent L.Elliott introduced the report on Environmental Education and Management for 2009-2010.J.Pitman and J.Robinson presented the following report. 1. The Environmental Education and Management Committee (EEMC) Thediverse membership ofthe Environmental Education and Management Committee met numerous times throughout the year to focus on updating the TVDSB Environment Policy and Procedures and to discuss issues related tothe EnergyConservation,Bottled Water and School Ground Greening Guidelines. Membership Included: •Janlne Pitman (Learning Supervisor- Program Services) •John Neville (Manager - Facility Services) • Richard Hoffman (Public AffairsOfficer) •Sarah Doub (Trustee) •Arlene Morell (TVPIC) • Elizabeth Gonser (Elementary Principal - OPC)} •Sharon Weames (Elementary Vice-Principal - OPC) •Janice Sinker (ETFO Representative) • Nancy Edgar (OSSTF Representative) • Angle Welch (Charge Custodian - CUPE) •Shawn Muscutt (Safety Specialist - Human Resources) • Katherine MacDonald (Environmental Educator) • Christine Holmes (EnvironmentalEducation and Management Coordinator) •Jennifer Trampleasure (Secondary Teacher -OSSTF). The Ministry document Today,Shaping Tomorrow:A Policy Framework for EnvironmentalEducation in Ontario Schools (2009), indicated that school boards were to revise or develop an environmental policy aligned with the framework. The committee spent reviewed the TVDSB EnvironmentalEducation and Management Policyand Procedure from2000, and compared itto the new Ministry document. To ensure alignment,focus was placed on teaching and learning,student engagement and community connections, and environmental leadership as outlined in Acting Today, Shaping Tomorrow. The focus of the TVDSB policyshifted from reduce,reuse and recycle to environmental sustainability,whichis more encompassing.AlthoughitIs now not mandated,the TVDSB policyhighly recommended that schools establish their own environmental committees.These committees can be linked with ecoSchool leadership groups. To complement the policy,the committee also developed and updated the Bottled Water and EnergyConservation Guidelines.The policy and procedures were approved at a recent meetingofthe board during the Fall.Although there were several changes to the policy,the overall commitment to environmental sustainability in all areasofTVDSB was -^ maintained.The School Ground Greening Guideline is to be one of the main developments forthe Environmental Educationand Management Committee inthe 2010- 2011 school year. I 11.ADMINISTRATIVE PRESENTATIONS -conrd a.Environmental Education and Management Annual Report 2009 -2010 -cont'd 2.Ontario EcoSchooIs There are currently have 33 certified ecoSchooIs and over 50 other schools participating in the program at some level. The ecoSchooIs program is an environmental education program that fosters environmental literacy and environmental practice with our students. Benchmarks are in place to support school environmental programs,and there are schools not certified which are also recognized as completing important work.Thus,as discussed inthe Acting Today,Shaping Tomorrow document,participating students are leaving grade 12 as environmentally responsible citizens.Promotion of the ecoSchooIs program included after-school teacher workshops,school visits,website communication,email and phone support by the Environmental Education and Management Learning Coordinator,as well as on-line information and support from Ontario ecoSchooIs.The Ontario ecoSchooIs program has also assisted Ministry and TVDSB targets in relation to waste minimization, energy conservation and school ground greening.Progress In each of these aspects Is further detailed in the next three sections of this report. 3.Waste Minimization Most schools are In compliance with the Ministryof the Environment's 3R regulations and are recycling paper in one stream,cans and plastics in another stream,and corrugated cardboard in a third stream.In addition to our growing recycling program,schools can now recycle tetra paks and milk cartons through our current recycling contract. 4.Energy Conservation Teachers have made use of both the elementary and secondary energy conservation lessons provided by Ontario ecoSchooIs to complement the energy conservation programs already in place.Some of these programs Included participation in Earth Hour,the Lights Off in the Valley contest,and London Hydro Energy Conservation lesson plans for grade 6. 5.School Ground Greening The most successful school ground greening projects to date included students in their planning,design,implementation and maintenance.The purpose of school ground greening is to Improve biodiversity,encourage ecological sustalnabliity and to provide useful shade.Planting trees not only provides shade for our students on the playground, but it also helps our buildings conserve energy where trees were strategically planted. This past year saw over ten outdoor classrooms and reading circles planted and developed in both elementary and secondary schools.Groups like the Upper Thames Conservation Authorityand Reforest London helped our schools reach success with planning,designing and implementation.Both the TVDSB's School Ground Greening guidelines and ecoSchool guidelines,provide schools with the necessary information to initiate these curriculum-aligned projects. 6.Environmental Education Centres Demand for our Environmental Education Centre programs continues to grow with waiting lists for some programs.Lessons and programs continue to be updated and aligned with the expectations of the Ontario curriculum.All of our programs are very capably run byour own Environmental Educators at each of our sites.Highlights of each centres'activities follow. London Environmental Education Centre - At the Pond Mills and Wellington Road sites, three new programs that were successfully implemented are Hands on Nature, Conservation of Energy,and the Survival Game.Elementary students also enjoyed participating in an Earth Day contest where the winning class was able to experience curriculum-related environmental education at the Pinery Provincial Park for a day led by our educators. 11.ADMINISTRATIVE PRESENTATIONS -cont'd a.Environmental Education and Management Annual Report 2009 - 2010 -cont'd Vansittart Woods Environmental Education Centre-Two ofthe newly Implemented programs for elementary and secondarystudents are GPS Useand Dareto be Different.Low ropes team-building programming continued to be a favourite with secondary leadershipclasses. Plans are currently underway to bring more technology tothe centre,allowing students the opportunity to do environmental field studies inthe surrounding area with the most modern equipment. VansittartWoods also has a successful grade 8 leadership programwhere grade 8 students alternate to assist with the primary environmental education programs. Jaffa EnvironmentalEducation Centre - Three newlyImplemented programs for both elementai7 and secondary students are AmphibianTime, Co-Op Games and GPS Use.In co-operation withthe Grade 12 EnvironmentalLeadership course at East Elgin S.S., a successful curriculum-driven MarshQuest program saw 900 grade 4 students attend the Yarmouth Natural Heritage Marsh area near Aylmer to explore environmental education topics. The MarshQuest program was co-planned and co-led bythe Environmental Educator with these secondary students and teachers on site. The Carolinian Forest Festival,also held at Jaffa In conjunction withSpring Water Conservation Area,was a 3 day event for 1500 grade 6 and 7 students.The students moved between Jaffa and the conservation area learning about topics such as forests,native species and land erosion.This festival won the Carolinian Canada Conservation Award In recognition of Its outstanding contribution to the protection of the natural diversity and habitats of Ontario's Carolinian Life Zone through youth education. Planning for the replacement of the old portable classroom displaying rocks,minerals and fossils is currently underway,along with plans to update the animal room Inside the main building. 7.Hazardous Waste Reporting requirements for hazardous waste continued to be an important Issue and monitored by the Ministry of the Environment.We ensured the safe removal of any hazardous waste material produced through school programs such as Science,Arts and Technology programs. Over the past year,through consultation with Science department heads,Program Services organized a new approach to hazardous waste collection.Science departments now have access to purchase their own chemical containers to store chemicals for collection,ensuring they are no longer going down the drain.The hazardous waste collection has been moved from June to September to ensure proper pick up and disposal,avoiding the dilemmas of summer time collection when staff are not In the building,and therefore unable to properly identify the hazardous waste materials. 8.Projects for 2010-2011 Completed to date -Secondary School Student Environmental Symposium,October 20,2010. As part offostering student engagement In environmental Issues,a focus of the Ministry's Environmental Education policy,students had the opportunity to participate in a program of open forums, guided sharing and hands-on activitiesrelatingto current and locally relevant environmental Issues.Aftera guest speaker presentation related to locally collected climate change data and the changing effects seen In our environment,students attended workshops and presentation topics such as environmental stewardship and responsibility, locally produced food,species at risk, native species,verml-composting and school ground greening. Participating students were able to make connections between the Issues, what they learned in the classroom and the broader world around them. As a culminating task,students came together at the end of the symposium with ideas to create an environmental action plan for their school and the community. 11.ADMINISTRATIVE PRESENTATIONS -cont'd a.Environmental Education and Management Annual Report 2009 - 2010 -cont'd 8.Projects for 2010 - 2011 -cont'd From student and teacher feedback,this event organized byour Environmental Learning Coordinator,was an outstanding success for fostering student engagement in these important issues,which was the major focus of the day. Future Projects for 2010-11: •School Ground Greening Guidelines - to be updated •Ontario ecoSchool Program -continue promotion •Waste/Recycling Guideline - to be developed Waste Minimization -continue promotion •Energy Conservation -continue promotion Environmental Education Centre Programs -continue to update TVDSB Environmental Policy -promotion •Environmental Education promotion in all subject areas through the Ontario curriculum and the Ontario Scope and Sequence of Environmental Education for all grades. The following program statistics were provided. EECM at Work /• 46 Schools in Thames Valleyare registered with Ontario Ecoschools V /•33 are certified as Gold,Silver or Bronze •Over 20,000 students are involved Waste Management and Recycling • 224 bulk waste bins are emptied minimallyon a weekly basis equating to 14,028 "lifts"of garbage • In2009, over 1400, 96 gallon recycling bins where collected on a monthly basis that generated: •407,962 kg of mixed paper •47,307 kg of co-mingled recyclables (glass,cans,Tetra Paks,etc) Energy Conservation • Energy Conservation Guidelines developed supports TVDSB's existing physical conservation measures •Earth Hour "Lights Out"campaign 2009 • Participating schools reduced electricityconsumption by 1,906 kwfor one hour! School Ground Greening •10 School ground greening • projects completed lastyear including outdoorclassroom and readingcircles • 8 addition projects planned for this year Environment Education Centres Pond Mills - Amphibian Time &Survival Game Vansittart Woods -Dare to be Different Jaffa Centre -Carolinian Forest Festival &Hands on Nature • 4 to 5 classes visits the three centres daily -approximately 22,800 students Hazardous Waste and Chemicals Annual review of hazardous chemicals generated a collection of over 15,200 litres of products that was diverted from potential disposal into waste water stream. 10 11.ADMINISTRATIVE PRESENTATIONS -cont'd a.Environmental Education and Management Annual Report 2009 - 2010 -cont'd Implementationof"green" certifiedcleaning products inhigh concentrate dilution control has eliminated accidental over usage and disposal. EEMC Moving Forward •Environmental Symposium •Integrating Technology with the environment •Waste audits Itwas notedthat funding forgreener schools (EcoSchools) is partially funded bygrants through theoutside community,as well as in partnership with the Homeand SchoolAssociationswhohelp and/or provide with half of the funding to cover costs. Trustee F.Exiey questioned if students understood howmuch energy was saved during Earth Hour.It was notedthatthe Lights Outprogramhas been effectiveforthe past twoyears and that students are made aware ofhowmuch electricity isactually saved bythe reading of smart meters. There are contests for classes to register and to receive prizes for their guess on how much electricity was actually saved during the initiative. Itwas noted that most schools are Eco friendly even though they maynotbe officially participating In the program.Some feelthat participation requires increased paperwork.In the future,members will visitthe schools to demonstrate that a lot oftime is not required to participate and to engage parents in moving forward as an Ecoschool. The Chair commended the authors ofthe report and the outstanding results seen throughout the system. 12.MINUTES OF THE 2010 NOVEMBER 9 BOARD MEETING a. CONFIRMATION OF MINUTES (attachment) The minutes of the Regular Board Meeting,2010 November 9 were adopted on motion of Trustee F.ExIey,seconded by Trustee R.Tisdale.Trustee Stewart was absent for the vote. b.BUSINESS ARISING FROM MINUTES -none 13.STUDENT TRUSTEES'UPDATE Trustee J. Daniels and Murray attended the Let's All End Bullyingforum which provided them the opportunity to grasp new concepts to share withinthe community and thanked the task force for organizing the successful event. Trustee J.Daniels also commented on the privilege on speaking at the 25 Year service event last evening and providedan opportunitytothank the invaluable employees ofthe Thames Valley District School Board for their work in the field of education.On a final note.Trustee J.Daniels wanted to thank allof the outgoing Trustees and advised that itwas an honour to serve along side of them. 14.REPORTS FROM THE ADMINISTRATION a.Annual Pupil Accommodation Report Executive Supt.K.Dalton presented the following annual PupilAccommodation Report. The ^ report is intended to provide a yearly review of changes In enrolment following the October 31 v count date, to summarize and highlight the effects of accommodation changes accomplished throughthe capital planning processes and to recommend next steps to address ongoing pupil accommodation and programming issues. "A 11 14.REPORTS FROM THE ADMINISTRATION -cont'd a.Annual Pupil Accommodation Report -cont'd Enrolment Enrolment inboth the elementary and secondary panels peaked inthe 1999-2000 school year. Since then, the elementary Full Time Equivalent (FTE)enrolment has declined annually. The decline fromthe elementary peak enrolment to the 2010-11 school year has been 8,026.71 FTE or 15%based on the preliminary2010 October Sifigures submitted bythe schools. The current year decline from last year is 185.24 FTE or 0.4%. The projectionsfor the elementary panel continue to reflect the anticipated slowing of the rate of decline (see Appendix A).The overall elementary decline from the peak enrolment to 2015-16 is anticipated to be 8,806.5 FTE or 16.46%. In terms of the secondary FTE enrolment, the elementary decline has impacted the secondary panel. The major variables impacting the secondary figure are the percentage of grade 12 students choosing to return and the lowernumber of grade 8 students entering secondary school. Thisyear,based on the preliminary data from the secondary schools,approximately 31%ofthe 2009-10 grade 12 students returned for 2010-11.The preliminary secondary projectionsare found in Appendix A.The declinethroughto 2010-11 has been 2,596.82 or 9.2%from the 1999-2000 peak. The preliminary system projections indicatethat the Thames Valley District School Board will continueto experience decline instudent enrolment;however,the elementary rate ofdecline is projected to slowand eventuallylevel off.The secondary enrolment will be impacted bythe lower elementary numbers currently in grades 5 to 8 over the projection period. The overall system pattern Is consistent with data previously presented to the Board. As indicated, the current school year data is based on the preliminary data from the schools and the initial projections reflect thisdata. OnceOctober 31®^dataare finalized,the projections will be modified where required. Student Accommodation The Board continues to operate approximately 1.7 million square feet of empty space which corresponds to approximately 15,500 empty Pupil Places, butcontinues to experience a lackof student accommodation in growth areas and in specific programs. The Ministry of Education initiative for Full Day Kindergarten (FDK),which isinthe first yearofa 5-year implementation program,will havean impacton excess capacity in ourelementaryschools by filling unoccupied classrooms, the renovation of existing classrooms, and the construction of new FDK classrooms.It Is estimated that approximately 125 additional purpose-built FDK classrooms will be required inour elementary schools to accommodate this program. The first 3 phases of ARC'S were initiated toaddress Prohibitive toRepairfacilities,growth areas, school organization,and excess capacity. Asa resultoftheARCprocess, todate the Boardhas constructed 744,891 additional square feet and has renovated 732,737 square feet of buildings. Simultaneously,the closure and consolidation of 26 schools has reduced our building area by 560,235square feet. The net On-the-Ground Capacity (OTG)ofthe Board,through the capital planning process,has increased the OTG by 2,179. 12 14.REPORTS FROM THE ADMINISTRATION -cont'd a.Annual Pupil Accommodation Report -cont'd Student Accommodation -cont'd This OTG Increase can be attributed to population growth In certain areas and the Ministry's Primary Class Size (PCS)and Full-Day Kindergarten (FDK)programs. The retentionof3 closed schools forfuture Board use (Norwich District High School,Westdale PublicSchool and Hlllcrest PublicSchool)has not been factored Into the reduction ofthe OTG capacity. Itshould also be notedthat, throughthe capitalplan,the Boardhas reduced Itsportable inventory at the affected sites by 167 portables, which equates to 125,230 square feet and accommodation for 3,841 students. Capital Funding The Boardhas beensuccessful In accessing $204Mof Ministry capital funding tocompleteBoard approved projects for new schools, major additions and renovations since February 2006. Amendments to the Education Act,passed 2010 April 27, gave school Boards the legal responsibility to implement full-day learning forfour and five year olds.Full Day Kindergarten (FDK)will be Implemented in phases over fiveyears, withthe full Implementationbythe 2015-16 school year. This will requiresignificantcapitalfunds overthe implementation phase.As a result, the Provincial funds available for school Boards'capital priorities,other than FDK,have been reduced from $500 Mto $120 M each year. This will significantly reduce the capital funds our Board can access for our ongoing capital plan. The Board will continue to use School Renewal where applicable and approved bythe Ministry, and will request funding through all of the Ministry Capital funding Initiatives;namely.Growth Schools,Enrolment Pressure,Prohibitive to Repair, and other capital priorities for proposed projects. The Board will also utilizethe proceeds of any sale of surplus schools to help fund the Capitai Plan. With the reduced capital funding from the Ministry,the Board is faced witha funding shortfall to fully Implement all capital planning priorities.We have informed the Board that the Energy Management Program,inwhich we have invested $36 M,will be repaid from energy savings in 2011-12.The annual savings ofapproximately $5 Mcan be redirected to assist in funding the capital plan. The Capital Planning Coordinating Committee meets regularlyto review the immerging capital needs of the Board,as follows: •Accommodation Review Committees (ARC's)recommendations •French Immersion accommodation • Full Day Kindergarten •Potential implications of the "Report of the Technological Education Review Committee" • Potential implications of the "Vocational Education Program Review" •Proposed future ARCs The need to prioritize all of these capital requirements with access to reduced Ministry capital funding will be the challenge forthe Board as we move forward with planningforthe future. School Renewal The Boardcontinues to invest significant capitaldollars Into the renewalof building components and systems In our schools byusingthe annual School Renewal Grant, Energy EfficientSchools (EES) and Good Places to Leam (GPL) funding. Since 2005-06, the Board has invested $98,722,313 Into our school infrastructures.It should be noted that EES and GPL funding programs are now complete and the Board must strategically utilize School Renewal fundingto continue renewal of our existing facilities. 13 14.REPORTS FROM THE ADMINISTRATION -cont'd a.Annual Pupil Accommodation Report -cont'd School Renewal -cont'd The consolidation of schools,and the construction of new and renovated facilities has allowed the Board to address 35% of its operating space.Through the Board's capital planning initiatives,the average age ofour facilities has improved by 12 years or22%.This is a significantimprovement to our facilities,since it is estimated that most building systems or components have an operational life of 30 years. Proaram Enhancements/Excellence Through the capital planning initiatives,program enhancement will have created a positiveeffect on the learning environment of approximately 27,000 students.The Board has expanded and accommodated the instrumental music program, Improved Library Resource Centres, Gymnasiums/Activity rooms, and introduced General Arts rooms inall elementary schools which have been builtor renovated through the capital planning process.Using the Board's approved program standards,all new or renovated facilities have been brought up to this standard which provides equity of programming to all schools which have been involved Inan ARC. The Board has also improved programming in secondary facilities including Strathroy District Collegiate Institute,Medway High School,College Ave Secondary School, and Glendale High School. As well, the renewal of secondary school science labs is now complete.A review of secondary school technology programs Isunderway to assist Inthe planning ofnewand renovated technology and shops as well as the renewal of these spaces,and is expected to commence in 2011. French Immersion Accommodation Challenges French Immersion continues to be the largest accommodation challenge facing the Board.At the present rate of growth, with the maintenance of the two entry points ofSK and grade 1 throughout the Board and the continuing expansion of grade 7 and 8 Extended French,by the year 2014-15 there will be approximately 1,000 additional students participating In French Immersion programming from within the existing enrolment. Considering that all sites are at 100%capacity or greater,it will be a priority over the coming months to investigate alternative and creative means of accommodating students wishing to participate in French Immersion programming. Adding to the challenge is the fact that the areas of the Board with empty pupil places do not coincide geographically withthe residences of the pupils enrolled.Finding an additional 1,000 pupil places to accommodate French Immersion students will be an Increasing challenge. Those sites that have reached their maximum enrolment will need alternate accommodation for students as of September 2011 (e.g., Tollgate,Jeanne Sauve).Other sites will be able to accept portables or additional portables (e.g., Huron Heights,Princess Anne).All sites will need alternative solutions by 2014-15 when the SK pupils will be ina full day program, putting a further strain on the facility requirements. Thus,the Board has two French Immersion accommodation challenges: 1. Meeting the annual accommodation challenges as enrolment grows; and 2. Planning for and accommodating SK students In full day, every day programs to meet the Ministry of Education's plan to have Full Day Kindergarten implemented by 2014-16. NOTE: Due to extreme accommodation issues and capital funding restraints,Senior Administration believes that the onlyEarly Years entry pointfor French Immersion remains at SK, in accordance with current practice. 14 14.REPORTS FROM THE ADMINISTRATION -cont'd a.Annual Pupil Accommodation Report - cont'd French Immersion Accommodation Challenges - cont'd It is recognized that; 1.Enrolment caps are not a desired solutionof the Board of Trustees; 2. The Ministry of Education's commitment of capital dollars to FDK decreases the availability of capital funding for building expansion;and 3. Ways of utilizing some of the empty pupil places that become available through declining enrolment must be found to accommodate French Immersion pupils. Therefore, although a single track SK - 8 model remains the preferred choice of the Thames Valley District School Board,theaccommodationchallenges in French Immersion may necessitate creative solutions that may differinvarious regions of the Board and may not be the preferred model. Immediate accommodation needs of Tollgate and Jeanne Sauve French Immersion Public Schools for September 2011 must be solved through a consultation process withthe respective School Councils.The system French Immersion accommodation challenges must be addressed over the next year,involving consultation from School Councils and withsolutions implemented for 2014-15. Status of Vocational Education and Technological Education Reviews On 2009 December 15,the Board of Trustees approved to disband ARC11 (Sir George Ross and Thames Secondary Schools)as a resultof the ARC members'need for more detailed Information. The ARC members believed that information regarding the proposed program enhancements to the Service Technology Programs was essential before any decisions could be made regarding programming and accommodation for students currently attending Sir George Ross and Thames Secondary Schools. Since that time.Senior Administration has concluded its review of Vocational Education Programming,and its review of Technological Education Is nearing completion.The Vocational Educational Review has examined the delivery of school-to-work programs while the Technological Education Review has looked at the delivery of technological education credits and the facilities needed for all secondary schools.The reporting to the Board regarding the findings ofbothof these reviews and thelrsubsequent recommendations will occur beginning inearly 2011. The detailed information collected from these reviews as well as their subsequent recommendations may provide information required when deliberating the accommodation of school-to-work students inthe Cityof London. Following the receipt of the reports from these reviews,the Board may consider establishing a new ARC IncludingSir George Ross and Thames Secondary Schools.Additional secondary schools may be considered for inclusion when the new ARC is established. Full Day Kindergarten fFDK^ It is the goal ofthe Ministry of Education to implement FDKinail schools across the Province by September2014.This 5-year Implementation plan allows Boards of Education to work with their community partners; introduce new curriculum to teaching staff, administrators and Early Childhood Educators;hirestaff;analyze enrolment projections and facility requirements;plan for capital needs;and monitor the financial Implications. /-s 15 14.REPORTS FROM THE ADMINISTRATION -cont'd a.Annual Pupil Accommodation Report -cont'd French Immersion Accommodation Challenges -cont'd Inthe firstyear ofimplementationof FDK,the Thames Valley District School Boardwas allocated 19 school sites which resulted in 65 FDK classrooms and a total of 1,337 students enrolled. Schools that had purpose-built Early Years spaces to accommodate the projected enrolment were chosen.This included current facilitieswiththe purpose-built space available for expansion and new buildings or major additions that included FDK classroom construction to accommodate the projected enrolment. Year 2 approvals include6 more school sites, 20 classrooms,and a projected enrolment ofmore than 500 students.Once again,these sites have the purpose-built space to accommodate projected FDK enrolmentorare included in majoradditionsthat the Ministry has approved which include FDK spaces. Itisthe goal ofthe Ministry of Educationto have 49%ofthe Early Years students participating in FDKby September 2012 (Year 3). School Board submissions are due to the Ministry by2010 November 26,and wil!include schools with available purpose-built FDK space and those that will need capital funding to convert or buildthe space required to accommodate the students. ItIs projected that, inorder to fully implement FDKinallof our school sites, approximately 125 additional purpose-built spaces will need to be created to accommodate the students. •Status of Phase 2 ARC Recommendations The content of this report reflects recommendations developed by Senior Administration, input from four ofthe Phase 2 ARCs, and the approvals received fromthe Board of Trustees.Itshould be noted that at their meeting of 2009 December 15,the Board of Trustees approved: That Accommodation Review Committee 11 (Sir George Ross and Thames Secondary Schools) be disbanded. Status of Phase 3 ARCs The five Phase 3 ARCs have completed the minimum of four formal public consultation meetings and are invarious stages ofdeveloping the draft report. ARC reports will begin to be forwarded to the Board of Trustees through the Director following the Christmas break. At a subsequent Board meeting, the Senior Administrative response will be presented to each ARC report.Following a 60-day period, the Board of Trustees will deliberate and vote on each recommendation presented. REVIEW OF ACCOMMODATION REVIEW COMMITTEE fARCl RECOMMENDATIONS FOR THE FUTURE The first Capital Plan Update was presented to the Board on 2006 February 26. This was followed bytwoSchool Accommodation Status Reportsand Recommendationson2006October 10 and 24. The firstAnnual Pupil Accommodation Report was presented tothe Board of Trustees 2007 November 27.Subsequent reports were presented on 2008 June 10;2008 November 25; and 2009 November 24. Capital Planning Advisory Committees (CPAC) have been brought togethertoreviewthe Senior Administration's recommendationsand giveinputtotheBoard2007 February 06;2007 March 06, 07, 08,19;2008 January 21 &23; 2009 January 21 &23, and '2010 January 13. Board decisions 2007 April 10; 2008 June 10; 2008 November 25; 2009 March 10;and 2010 January 26 have resulted in22 ARCs being approved bythe Board. To date we have initiated 20 of the 22 recommended ARCs (see Appendix C). 16 14.REPORTS FROM THE ADMINISTRATION -cont'd a.Annual Pupil Accommodation Report - cont'd Review of Accommodation Review Committee (ARC)Recommendations for the Future - cont'd In the near future,It will be necessary to consider recommending an ARC to study the accommodationof students In the City of London whowishto pursue a school-to-work program and access specialized technology facilities, itisthe beliefofthe Senior Administration that such an ARCshould wait until after the Vocational Education and Technological Education Review Reports have been completed and presented to the Board of Trustees.The recommendations of these two reports may providea starting pointforthis ARC. It may be necessary to recommend an ARC that will address accommodation needs of students In an area as well as assist with meetingthe French Immersion accommodationchallenges and the implementation of full day learning for French Immersion SK. It is advised that further Investigationbe completed and alternatives explored withour French Immersion School Councils before any specific recommendations are made. Four ARCS previously reviewedby Capital Planning Advisory Committees (CRACs)have notyet been approved by the Board for implementation.Those ARCs include; •Bishop Townshend,Lome Ave,and St.George's Public Schools; Glencoe District High School, Strathroy District Collegiate Institute, and West Elgin Secondary School; • Arthur Voaden,Central Elgin,and Parkside Secondary Schools;and East Williams,McGlllvray Central, and Parkhill West-Williams Public Schools. Two ARCs previously approved by the Board will not be recommended for initiation at this time. Those ARCs include: • A.J. Baker,Thamesford and Zorra Highland Park Public Schools;and Belmont:River Heights,Northdale Central,South Dorchester and Westminster Central Public Schools. Municipal Accommodation Discussions Early In 2007, the Board of Trustees Initiated and approved a process to attain input from stakeholders In the four regions of the Board. Commencing 2007 February, the Board of Trustees convened Regional Capital Planning Advisory Committees (CPACs)from Elgin,London, Middlesex and Oxford to discuss and respond to the Senior Administrative recommendations for ARCs.Minutes were taken at each group's discussion and a summary report was written with recommendations for presentation to Trustees.Following the presentation ofthe CPAC report. Trustees approved the future ARCs to be implemented. This process was repeated in January of 2008,2009 and 2010. During the fall of 2010.the Board has signed agreements with the Counties of Middlesex,Elgin and Oxford to take part In discussions concerning the accommodation Issues of the Thames Valley DistrictSchool Board. Inlightof these agreements and the planned discussions Inthe future, the role and necessity of CPAC will need to be reviewed by the Board. Trustee J.Bennett noted that there was cause for celebration specifically,where there are new school program enhancements.However,there Isa pause forcapital funding and the Issues for FDK as she felt It was the Committee's job to figure out how to balance that dilemma. Withregard to French Immersion, itwas noted by K.Dalton,Executive Superintendent that the Committee Istakinga detailed lookat accommodation needs grade bygrade.It was noted that primary entryforSKand Grade One students has expanded over the last couple ofyears.In additiontoJKentrynumbers, there Isa largeSK,Grade One, Twoand Three student population which inturn creates an additional 1000 plus pupils. 17 14.REPORTS FROM THE ADMINISTRATION -cont'd a.Annual Pupil Accommodation Report -cont'd Municipal Accommodation Discussions -cont'd They are also continuing to get the same entry numbers for SK and Grade One students; however,do not have space for those children,nor are there any means of accommodating them at this time.The Committee has advised that although there is no solution to functionally- accommodate the students,they will maintain a commitment to look at a resolution to the matter. They also noted that the 1000 students are not new, rather they are movingfromthe Englishto French Immersion program. Exec.Supt B.Greene noted that there have been studies on a number of schools with respect to the Implementation of FDK. He noted that currently,Princess Anne PS is looking at adding 67 additional kindergarten students and Istryingto accommodate full-dayJK/SK.Itwas also noted that at Jeanne Sauve P.S.it is not possible to build an addition to accommodate growing numbers of students at the school. It was questioned if the enrolment has decreased since last year.It was noted that last year's secondary projections were extremely close to actual and slightlylowerin elementary as a result of the Increase in JK registrations which were above the projections. Trustee Peters questioned why Belmont was not recommended for a future accommodation review as area families were anxious for that project to move fon/vard.It was noted that the cost of the project was large.The Administration is focusing on higher priority projects.The Strathroy ARC is a prioritywith the recommendation for a new school in Strathroy and the Belmont area has not yet reached the number of students to do an ARC. It will be addressed within the next couple of years.The Committee sees Belmont as a viable ARC but is waiting for funding and/or numbers to materialize. Trustee Stewart raised concern that the Early Learning Program funding is currently short $2,000,000.Itwas noted that many boards in the province are experiencing the same concem. Director Tucker noted that iffunding does not materialize,the Council of Directors of Education will continue to raise the Issue with the Ministryof Education. Trustee Grant noted that there were 1550 empty pupil places in the Board and Inquired as to what the number for both elementary and secondary was in terms ofthe cost to the Board per space and what the number was in terms of FDK. It was noted that funding for space differs for both elementary and secondary.Exec. Supt.Greene advised that there are currently 10,210 elementary and 5,279 secondary pupil places within Thames Valley. Trustee Jaffe inquired about the French Immersion program and whether there is a plan for an ARC.Itwas noted thattheisan immediate need to address the Issue atJeanneSauve F.I.P.S., as the school cannot accommodate the students for next September nor are they able to place portables on site.As well,Tollgate F.l.P.S.requires immediate attention as they too have space Issues and are unable to place any more portables on site. A meeting will be held some time In 2011 January to discuss options and how to best accommodate the students. Trustee TIsdale noted that the number of portables within the system has been reduced by 167. Further,it was noted that withthe reduction in portables,there are only approximately 267 still in use with an effort to continue to reduce those numbers In the coming years. Trustee G. Hart questioned ifthere would be any ARCs established In the spring as he feltthat itis a priority that new ones be created.Itwas noted that the first priority would be to look at whatis appropriate Including vocationaland technological Issues. Itwill be necessary to see what discussions take place withthe Municipality.At that time, the Committee will take input back to the Board regarding the establishment of an ARC, hopefully before 2011 June. 18 14.REPORTS FROM THE ADMINISTRATION -cont'd a.Annual Pupil Accommodation Report -cont'd Municipal Accommodation Discussions -cont'd Trustee G. Hart questioned ifDirectorTucker would be discussing enrolment issues withthe municipalities.DirectorB.Tucker responded that there would be a highlevel discussion about what the issues are including challenges that are facing communities. They will be given an opportunity to partner withthe Board as discussions regarding future ARCs are initiated. The following motion was moved by P. Jaffe,seconded byT. Grant: Whereas the Board has signed agreements withMiddlesex, Elginand Oxford Counties and is negotiating with the City of London and St.Thomas for similar agreements; Whereas the existing Capital Planning AdvisoryCommittee (CPAC)may have outlived its usefulness In lightof that enhanced community collaboration; Be it resolved that the CPAC process be referred to the Chairs'Committee for the development of a revised process for the Board in its system-wide Capital Planning. Trusteed.Bennett requested that the Committee describe what was meant by"a new or another process".Trustee Jaffe clarified that It was an agreement that was similar and/or identical for Elgin,Middlesex and Oxford Counties and the agreement with the City of London and the City of St.Thomas may have some differences due to the size of those communities but wanted to ensure flexibility as needed. Trustee Hart commented that the solution may be to consider CPAC without municipal representatives because there is a different process when dealing with municipaiitles.He felt that parent input can be obtained through the school councils and the communities. Director B.Tucker commented that there is nothing in the process that precludes parents so both the Board and the municipalities would be able to nominate representatives including parents and politicians. He indicated the Board is trying to streamline two meetings into one. It was further noted that CPAC still exists and the motion Is not meant to replace it.The term of CPAC is the same term as the Board.As at 2010 December 1,the Committee has not been established. It was noted that the Ministry is looking at a review of the French immersion practices and delivery and what,Ifany,Implications there would be to capital planning. 15.REPORTS OF COMMITTEES a.Thames Valley Parent Involvement Committee (TVPIC)Update A.Morrell provided the following update on the work of the Thames Valley Parent Involvement Committee. Parent Involvement Funding The funds allocated by the Ministryof Education for parent engagement purposes have been allocated to school accounts.Unlike last year,which was the first year the fund flowed through ' GSN's,TVPIC recommended the funds be allocated exactly as received through the GSN's.In terms of the amount each school received,some campus schools share the $500 thus leaving some council with $250.00. 19 15.REPORTS OF COMMITTEES a.Thames Valley Parent Involvement Committee (TVPIC)Update Last year TVPIC ensured every school had the full $500, so that the funds would cover the shortfall throughthe GSN's.However,Itonly came Into the hands of TVPIC since otherschools didnot use alltheirfunds. TVPICfound the practice oftakingfromone school to giveto another school,to cover the shortfall,was unsustainable. In September the regulationsfor PIC's were released and itwas excellentto see muchof TVPIC reflected in the regulations in terms of purpose and role. Some of the highlights from the section of the regulations are as follows: • The purpose of the PICis to support,encourage and enhance parent engagement at the board level in order to improve student achievement and well-being: Providing information and advice on parent engagement to the board; • Communicating withand supporting school councils of schools of the Board; and Undertaking activities to help parents. The purpose of the PIC is to develop strategies and initiatives that the Board and the Board's DirectorofEducationcould use toeffectivelycommunicate Information fromthe Ministry toschool councilsof schools ofthe Boardand tothe parents.TVPICworkswithschool councilsof schools ofthe Boardand throughthe Board's DirectorofEducation,with employees ofthe Boardto share effective practices to help engage parents,identify and reduce barriers to parent engagement, help ensure thatschools ofthe board create a welcoming environmentdevelopskillsand acquire knowledgethat will assist the parent involvement committee and school councilsofthe Board with their work. The Ontario Parent Engagement Policywas released withthe PIC regulations.Some of the highlightsofthe Boards action in terms ofthe policy directionare as follows: • For boards to Monitor parent engagement in ways that support and enhance student achievement and well being; For board to support PIC s intheir role of providingadvice on parent engagement Provide opportunities for parent(s),students,administrators,teachers and school staff to acquire and develop knowledgeskillsand attitudes needed tofoster variedformsofparent engagement;and • To support school council and PICs. The roleofthe Director's Forum isa partnership initiativethat honoured the volunteer contribution of school councils and Home and Schools.It also providedthe opportunityfor administrators and parent leaders to develop skillsand knowledge necessary to fulfill theirlocal level role. TVPIC encourages Supervisory Officers to demonstrate a leadership role. This was demonstrated by ExectuiveSuperintendent of Operations,K.Dalton as MC at the Director's Forum. Executive Superintendent.M.Sereda and Superintendent M.Moyihan were also workshop presenters and bydoingso, the Board exceeded the actions expected inthe Parent Engagement Policy. The following motion was moved by R.Tisdale,seconded byJ. Stewart: That the Boardprovidethe full $500.00 forParent Involvement foreach school council for the 2010/11 school year and that the fundingfor subsequent years be addressed through the budget process. The motion was moved and carried by R.Tisdale and seconded byJ.Stewart. 20 15.REPORTS OF COMMITTEES -cont'd b.REPORT OF THE SPECIAL EDUCATION ADVISORYCOMMITTEE 2010 November 02 12:15 p.m.-2:30 p.m. Members Administration and Others J.Bennett,Trustee L.Carswell,Elementary Principal S.Fox,Children's Aid Societyof London &K.Edgar,Superintendent of Education, Middlesex Special Education -12:30 p.m. M.Franklin,Epilepsy SupportCentre J. Johnston,Learning Supervisor, T.Grant,Trustee Special Education J. Gritzan (Chair),Thames Valley Children's Centre V.Towell,Secondary Vice-Principal A.Loebus,London Down SyndromeAssociation +1:16p.m. A. Morse,Easter Seal Society W.Waters,Vanier Children's Centre S. Wilson,Community Living Education Committee J. Worthington, VOICEfor the Hearing Impaired Children J. Wright, Autism Society Ontario Guests:C.Haskett-Alternate Assoc.for Bright Children Nugent-TVDSB Learning Coordinator J.McDowell-TVDSB Learning Coordinator Regrets: R.Culhane-Elementary Principal,A.Morell-TVPIC,D.Smith-Thames ValleyCouncil ofHome and School Assoc., J.VanBommel-Secondary Principal, R.Tisdale-Trustee Absent: T. Fawdry&Alternate, The Learning Disabilities Assoc. of Ontario, D. Ensing & Alternate,Association for Bright Children 1.Call TO Order The meeting was called to order at 12:15 p.m. in the London Room at the Education Centre. Chair Gritzan congratulated the re-elected tnjstees.K.Edgar thanked the committee fortheir commitment over the last four years. 2.Confirmation of Agenda - The agenda was confirmed as printed. 3 Conflicts of Interest -There were no conflicts of interest declared. 4 SEA (Special Equipment Amount)Procedures and Inforiviation J.Johnston introducedS. Nugentand J.McDowell,Special EducationLearningCoordinators whoprovideda slide show presentation tothe committee on assistive technology.S. Nugent reviewed various software applications that are used in the classroom.Up to $800.00 is central budget,under $100.00 is school budget.Other students in the classroom are allowed to use this special equipment as the equipment Is property of the Thames ValleyDistrict School Board. The SEA process is the same for secondary and elementary students, however, it may take longer to process the younger students as the diagnosis may not be "n, complete. J.McDowell presented a short video with students sharing their success stories.The students'achievements and self-confidence improved with the use ofassistive technology. 15.REPORTS OF COMMITTEES -cont'd b.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd 4.SEA (Special Equipment Amount)Procedures and Information Assistive technology is not a cure for the student's disability,however it helps to address student deficits. Itis reallyan extension of the student and the student must be Independent to be able to use It.Training Is available for teachers and other staff who work with students. The SEA process Is available on the Ministryof Education website. 5 Minutes of Meeting from 2010 October 04 The minutes were amended noting the correction to list C.Haskett as a guest rather than a member.The minutes were approved as amended. Survey from the Ministry regarding SEAC Capacity Building was sent by email, It was not discussed at the October meeting.Deadline for feedback Is 2010 December 1.The email will be sent out again. 6 Business Arising From the Minutes of 2010 October 04 Mental Health and Wellness Strategy update next step Is seven focus groups will be established to discuss the seven actionable goals.Dates have not been established as yet. 7 SEAC Action Plan Development for 2010-2011 and Parent Survey Chair Gritzan opened discussion regarding the action plan. A.Lobeus suggested the new SEAC committee should set their own goals.A new organization has requested to participate on the SEAC committee.A.Morse suggested training for the committee members in January. It was decided that this committee should present some Ideas and direction for the new committee. Previous goals were discussed;last year a survey was sent to parents regarding lEP as a pilot project; the previous year was the development of a parent resource guide and a parent evening was held where all parents who had children on lEP's were invited. New goals discussed:SEAC member training, Board Improvement Plan,member presentations,communication withchildren regarding their needs;focus night inviting parents for feedback on Items such as communication and inclusion;DVD communication;SEA presentation to foster parents and social workers;communication to school staff. Itwas noted that many families do not have a car or a computer nor can afford child care to attend focus groups and meetings,as well,many ruralfamilies are dealing withdial-up connections and are unable to access technology as easily as urban families.The Open Doors event was discussed. Possible SEAC goals discussed: •parent engagement (develop a DVD with language translations with a multl year component to be shared at schools,on the website and at parent meetings -Investigate funding) • Improvecommunication and encourage parents to attend functionsat the school; develop alliances with service organizations,for example,Lion'sClubs,encourage children to Invite parents • community forums to share information with other agencies •student engagement (development of self advocacy skills,student understanding of the lEP) •parent mentoring . •parent survey next steps 22 15.REPORTS OF COMMITTEES -cont'd b.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd 7. SEACAction Plan Development for 2010-2011 and Parent Survey - cont'd Possible SEAC goals discussed •member/agency mentoring •annual forum with personal Invitations sent out to parents Requirements of SEAC: • training(SEAC involved inthe Board providedtrainingofSEAC members) • Board Improvement Planning (SEAC awareness of BIP and involvementof such) •student transition planning 8 Forum Association Updates Chair Gritzan reminded the committee to provide feedback regarding the SEACCapacity Building Survey sent via email.Please provide feedback inan email to Chair Gritzan or Jane Marlborough A. Morse updated the committee regarding Provincial Parent Associations Advisory Committee (PAAC) on SEAC Best Practices handbook.It is expected that a CD will be available for distribution to SEAC Chairs in one or two weeks.The handbook will also be available electronically. It was discussed that applications for SEAC membership nominations for the TVDSB SEAC was due to S.Christie,Corporate Services on 2010 October 22.Notices were sent out to all member agencies and'advertisements were posted on the websiteand in local newspapers. It was noted that only six applications have been received to date and committee members were asked to follow up to ensure their nomination paperwork has been received. TVCC has parent mentor services (in partnership with TVDSB) to support parents with children with special needs.These children do not need to be clients of TVCC. Vanier Children's Centre nominated W.Waters to sit on the Advisory Board Centre of Excellence for Child and Youth Mental Health. The Acceleration Guidelines will be posted on the website after being brought fon/vard to the elementary and secondary principal groups.The expected time-line is 2010 December.Gifted teachers are using the guidelines now. Chair Gritzan congratulated the committee for their cooperation and commitment during their term. J.Johnston thanked J. Gritzan for chairing the Committee this past year. 9 Future Meeting Dates The following committee meetings were scheduled: 2010 December No Meeting This Month Tuesday 2011 January 04 Tuesday 2011 February 01 Tuesday 2011 March 01 Monday 2011 April 04 Monday 2011 May 02 Tuesday 2011 June 07 (11:45-3:00 p.m.) (11:45-4:00 p.m.) (11:45-3:00 p.m.) (6:30-9:30 p.m.) (6:30-9:30 p.m.) (11:45-3:00 p.m.) Election of SEAC Executive SEAC Training Included 23 15.REPORTS OF COMMITTEES -cont'd b.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd 10 Future Agenda Items 1. Additionalmeeting between 2011 January and June. 2.IVIental Healthand Wellness Strategic Plan Presentation by Dr.B. Evans. {February) 3.Board Improvement Plan. 4.Five Minute Member Presentations. 5.Special Education Report (January) 6. SEAS (lEP)software demonstration by S. Nugent (January) 7. SEAC training (February in the IT Computer Lab) 11 Adjournment The meeting adjourned at 2:30 p.m. on motion. Recommendations:none ;jm J.GRITZAN Chair Trustee J.Bennett inquired as to whether the Board had received applications forthe new term and it was noted that 10 have been received to date.The deadline for receipt of applications is 2010 November 26. 0.REVIEW OF BOARD BYLAWS On November 11,2008,the Board established an ad hoc committee to review Board Bylaws comprised of Trustees Bennett, Hart, Roberts,Sattlerand Tisdale.Seven meetings were held. Trustee P.Sattler served as Chair of the Committee. Itwas agreed to revise the format of the Bylaws by adding a "Resource" section to include pertinent Board documents,e.g. policiesspecific to Trustees,Board Meeting schedule,Trustee and Director of Education job descriptions.Trustee PD access process and form,Bylaw references and supporting documentation,Trustee Committee Memberships, Standing Committee mandates,etc.The Bylawsand resources will be prepared ina three-ring binder to assist in replacing revised sections and updating documents. The sections were renumbered to provide a more cohesive flow of Board business from governance principles to Boardmeetingstothe Committeestructure. References to"Secretary of the Board"have been amended to "Director of Education"consistent with the Education Act. References to "Trustees"have been used to Indicate those sections ofthe Bylaws that apply to both Student Trustees and Board Members. The following are highlights of the considerations bythe Committee: Public Input The section on"Delegations"was renamed "Public Input,"reflectingthe extensive changes made tothe section to enhance opportunitiesforthe publicto provideinputintoBoarddecision making. To reinforcethe priority placed onwelcomingthe communityto participate inBoard business,the section was re-ordered to immediately follow the section on "BoardMeetings." The language of the section,including the Presenters"Package required inorder to request a presentation, has been simplified and clarified.Referencesto"tax payers"have been replaced with "membersof the community".The time allocated for individual presentations has been Increased, and all presenters,whether Individuals orgroups,will be allowed 10 minutestomaketheirpresentation. 24 16.REPORTS OF COMMITTEES -cont'd c.REVIEW OF BOARD BYLAWS -cont'd Public Input -cont'd The distinction between unsolicited inpuf and "solicited inpuf has been replaced with references to an "alternate process"that may be established to received Inputon such issues as ARCs or budget.Where an alternate process is in place,presenters will be encouraged to use the alternate process.Responsibility for reviewing requests to present and scheduling presentations will remain with the Chairs*Committee. Meetings of the Board The section "Meetings of the Board"was amended to focus on Board meetings only.Sections referring to "Committee of the Whole In-camera Meetings"and "Information Committee of the Whole Meetings"have been incorporated into the sections of the Bylaws Information Committee of tiie Whole Meetings The committee discussed the merits of continuing with Information Committee of the Whole meetings,given the efforts made by Administration to present topics of interest at regular Board meetings,and the provisions in place to schedule special Board meetings on specific topics.It was noted,however,that information Committee of the Whole meetings may be of particular value to newly elected Members of the Board of Trustees.It was agreed to continue with the concept of scheduling Information Committee of the Whole meetings as required. Student Achievement and School Governance Act The responsibilities of the Chairs'Committee were amended to be consistent with the expectations of the Student Achievement and School Governance Act {prew\ous\y Bill 177). Itis anticipated that a provincial Code ofConduct,as outlinedin Bill 177,will be released before the end of 2010,and there will be a need to review the Bylaws again at that time to ensure alignment withthe provincial requirements.No amendments have been proposed forthe current provisions of the Trustee Code of Conduct.Similarly, no amendments were proposed to the Board Governance Principles. Itis anticipated that these principles will be considered as part ofthe new Board's review of Trustee and Director of Education job descriptions (as approved by Board motion) in light of the roles and responsibilities outlined in Bill 177. Committee Membership Concern was raised about including approval of the coming year's committee membership as an item of business at the Inaugural meeting,and the Bylaws were amended to schedule approval of committee memberships at the second Board meeting in December.It is proposed to make finalization of membership for Principal and Vice-Principal interviews a formal responsibility of the Chairs'Committee,rather than an administrative responsibility of the Trustees'Office. Focus Groups A Board Motion of 2009 April 28,referred the concept of focus groups to the Committee for consideration.It was agreed to remove the section authorizing the scheduling offocus groups in order to enhance the transparency of the Board's discussion process. Smudging Ceremony In recognition of our First Nations students,staff and communities,the Bylaws have been amended to ensure that a smudging ceremony will be held annually,rather than "may"be held. Once the Bylaws are approved,a Topical Index will be created to assist in finding references to specific items. L 25 15.REPORTS OF COMMITTEES -cont'd c.REVIEW OF BOARD BYLAWS -cont'd The following corrections were noted from the Thames Valley District School Board Bylaws - Revised 2010 November 23: • pg 12, Item 7.5.4 -should state "a member who is absent may be considered a candidate if the member"; • pg 18,Section 11.11 - third bullet should be deleted; • pg 19,Section 11.21 -"ora past Chair or Information of the Committee of the Whole" should be deleted. The following motions were moved by P. Sattler,seconded by F.Exiey: 1.That the revisions to the Board Bylaws be approved. 2.That the BylawReview Ad Hoc Committee be disbanded. It was noted that there are considerable amendments to the Bylaws that require a full discussion and consideration.Input fromthe new trustees tothe Boardwouldalso be beneficial.As a result, the following amendment to Recommendation 1 was moved byP.Sattler,seconded by T. Grant and carried; That revisions to the Board Bylawsbe deferred to the 2010 December 14 Board meeting for further consideration. Recommendation 2 was approved.Trustee Stewart was absent for the vote. It was noted that it will be necessary to establish a new BylawReview Ad Hoc Committee when the government releases the Provincial Code of Conduct. d.REPORT OF THE CHAIRS'COMMITTEE 2010 NOVEMBER 15 11:00 a.m.-11:45 a.m. MEMBERS ADMINISTRATION AND OTHERS T.Roberts (Chair)J.Bennett B.Tucker S.Pullam J.Stewart (via teleconference)S.Christie S.Young Regrets:T.Grant 1.APPROVAL OF AGENDA -The agenda was approved. 2.CONFLICTS OF INTEREST -none declared 3.REVIEW OF 2010 NOVEMBER 23 BOARD AGENDA The agendas for the In-camera and public Board meetings of 2010 November 23 were discussed and updated.Chair Roberts will followup with trustees regarding presentations. 4.CORRESPONDENCE -none 26 15.REPORTS OF COMMITTEES -cont'd d.REPORT OF THE CHAIRS'COMMITTEE -cont'd 5.BOARD ROOM SEATING Board Room seating for 2011 was discussed and is attached withthe report. 6.TRUSTEE COMMUNICATION REQUIREMENTS IT Manager 8.Young and Trustees'Assistant 8.Pullam joined the meeting to discuss technologyrequirements of trustees. Manager Young Indicated that currently trustees use laptops,have an emailaccount, a boardextension and voice mall,a blackberry,faxmachine and fax line In their residence.He suggested redeployinglaptops fromthe trustees who are not returning to the Board and providing an opportunityfor all tnjstees who use the Board- Issued laptops to have their software load refreshed. Itwas agreed toprovideFirstClass training fornew trustees and existing trustees whorequest it.An overviewof howto use the Board's voice mailsystem will be provided to the trustees as well. It was agreed that the fax machines will be standardized and USB scanner capability will be provided. A fax line will be installed In trustees'residences.Iphone 4s and appropriate training will be provided to trustees early Inthe new year. Itwas agreed that the equipment will be provided to the new trustees at a training session on December 10 from 10:30 a.m. to noon. An alternate date of December 14 from 5:00-6:00 p.m.was also scheduled. A message will be sent to the returning trustees requesting that they return their laptops for refreshing and pick-up at the December 10 training session. 7.MIDDLESEX ARC TRUSTEE APPOINTMENT It was noted that it will be necessary to identify a trustee to sit on the Middlesex Accommodation Review Committee.Trustee Stewart left the meeting at 11:45.Further discussion was suspended because of a lack of quorum. 8.OTHER BUSINESS -none 9.DATE OF NEXT MEETING -to be determined 10. ADJOURNMENT -The meeting adjourned at 11:45 a.m. RECOMMENDATIONS:none T.ROBERTS Chairperson e.TRUSTEE APPOINTMENT TO MIDDLESEX ACCOMMODATION REVIEW COMMITTEE Chair Roberts described the report on Trustee Appointment to Middlesex Accommodation Review Committee.Currently,Trustee 8.Peters is Chair of the Middlesex Accommodation Review Committee;however,because she will be completing her term of office on the Board on 2010 November 30,It Is necessary to identify a trustee to replace her on the ARC.The next meeting of the Committee Is scheduled for December 9,2010. Input Is sought from Trustees as it was necessary to suspend the discussion at the Chairs' Committee meeting. /" I 27 15.REPORTS OF COMMITTEES -cont'd e.TRUSTEE APPOINTMENT TO MIDDLESEX ACCOMMODATION REVIEW COMMITTEE - cont'd The following motion was moved by J.Bennett,seconded by J.Stewart: That Trustee T.Grant be appointed to the Middlesex Accommodation Review Committee. it was suggested that an alternate Chair be appointed to the ARCand the following amendment was moved by Trustee Bennett,seconded by Trustee Stewart: That Trustee T.Grant be appointed tothe Middlesex Accommodation Review Committee and Trustee Hart as alternate. Following discussion, the amendment was withdrawnand the originalmotionwas approved. f.REPORT OF THE COMMITTEE OF THE WHOLE - IN CAMERA 2010 NOVEMBER 23 MEMBERS PRESENT ADMINISTRATION AND OTHERS J.Bennett (Chair)8.Peters B.Tucker V.Nielsen S.Doub S. Polhill (-11:40)K.Dalton M.E.Smith F.Exley T.Roberts L.Elliott B.Sonier T.Grant P.Sattler B.Greene P.Tufts G.Hart J.Stewart M.Sereda K.Wilkinson W.Huff R.Tisdale C.Bourbonnais-K.Bushell P.Jaffe MacDonald S.Christie L.Griffith-Jones K.Young Regrets:J.Daniels M. Moynihan Absent:B. Murray The Committee met in camera from 10:20 p.m. to 12:41 a.m. 1.APPROVAL OF AGENDA The agenda was approved by motion. 2.CONFLICTS OF INTEREST - No conflicts of interest were declared. 3. Confidential personal and property matters were discussed. 4.RISE AND REPORT A motion to rise and report was moved and carried at 12:41 a.m. RECOMMENDATIONS: 1.Thatthe Boardapprove the preliminary listof Phase 3 Full-day Kindergarten sites with the final listbeing submitted to the Ministry of Education by 2010 November 26. 28 15.REPORTS OF COWIWIITTEES -cont'd f.REPORT OF THE COWIWIITTEE OF THE WHOLE - INCAMERA -cont'd 2. That, in accordance witli the independent procedure - Promotional Practices: Selection Procedures and Appointment of Principals and Vice-Principals,the following people be appointed to the pool of candidates ready for appointment to the position of Principal, Secondary Schools. Candidates Present Assignment Bray,Connie Vice Principal,HB Beal Secondary School Davidson, Catherine Vice-Principal,Strathroy District C1 Deeb, Michael Vice-Principal,Saunders SS Doherty, Tim External, Principal, Huron Perth CDSB Furlong, Kathleen External, Principal,Windsor Essex CDSB Moore, Michael Vice-Principal, Clarke Road SS 3. That, in accordance with the independent procedure - Promotional Practices:Selection Procedures and Appointment of Principals and Vice-Principals,the following peoplebeappointed to the pool of candidates ready for appointment to the position of Vice-Principal,Secondary Schools. Candidates Present Assignment Woodburn,Glen Glencoe DistrictHighSchool Phillips, Michael AB Lucas Secondary School Wall,Abe External,Grand Erie DSB 4. That the Board approve the Digital Boundary Group as the vendor to perform Information Technology Security Assessment as a single-source vendor withoutproceeding through an RFP process. JOYCE BENNETT Chairperson 16.COMMUNICATIONS a.CHAIRS'SUMMARY REPORT -none b.ONTARIO PUBLIC SCHOOL BOARDS'ASSOCIATION -UPDATE -none 17.NOTICE OF MOTION -none 18.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -none 19.ADDITIONAL ITEMS Trustee F.Exley requested that a photograph be taken of the 2009-2010 Trustees. 20.QUESTIONS/COMMENTS BY MEMBERS -none 29 The meeting recessed at 10:10 p.m.to meet in camera on motion of J.Stewart,seconded by T. Grant.It reconvened in public session at 12:41 a.m. 21.ADJOURNMENT The meeting adjourned at 12:42 a.m.on motion of P.Jaffe,seconded by 8.Peters. Confirmed: Chairperson 30 SUMMARY OF APPROVED RECOMMENDATIONS FROM THE 2010 NOVEMBER 23 BOARD MEETING - That the Chairperson's remarks be spread upon the minutes. That the Board provide the fuil $500.00 for Parent involvement for each school councii for the 2010/11 schoolyear and thatthe funding forsubsequent years be addressed through the budgetprocess. - Whereasthe Board has signed agreements with iWiddlesex,Eigin and Oxford Counties andis negotiating withthe Cityof Londonand St.Thomas forsimilar agreements; Whereas the existing Capital Planning Advisory Committee (CPAC)may have outlived itsusefulness in lightof that enhanced community collaboration; Be it resolved that the CPAC process be referred to the Chairs'Committee forthe development of a revised process forthe Board inits system-wide Capital Planning. - That revisions to the Board Bylaws be deferred to the 2010 December 14 Board meeting for further consideration. -That the Bylaw Review Ad Hoc Committee be disbanded. -That Trustee T.Grant be appointed to the Middlesex Accommodation Review Committee. - Thatthe Board approve the preliminary list ofPhase 3 Full-day Kindergarten sites with the final list being submitted to the Ministry of Education by2010 November 26. - That, in accordance withthe independent procedure - Promotional Practices:Selection Procedures and Appointment of Principals and Vice-Principals,the following peoplebe appointed tothe pool ofcandidates ready for appointment to the positionof Principal,Secondary Schools. Candidates Present Assignment Bray,Connie Vice Principal,HB Beal Secondary School Davidson,Catherine Vice-Principal,Strathroy District Cl Deeb,Michael Vice-Principal,Saunders SS Doherty, Tim External, Principal, Huron Perth CDSB Furlong, Kathleen External, Principal,Windsor Essex CDSB Moore, Michael Vice-Principal, Clarke Road SS - That, in accordance withthe independent procedure - Promotional Practices:Selection Procedures and Appointment of Principals and Vice-Principals,the following peoplebe appointedtothe poolof candidates readyforappointmenttothe position of Vice-Principal,Secondary Schools. Candidates Present Assignment Woodburn,Glen Glencoe DistrictHighSchool Phillips,Michael AB Lucas Secondary School Wall, Abe External,Grand Erie DSB Thatthe Board approve the Digital Boundary Group as the vendor to perform Information Technology Security Assessment as a single-source vendor without proceeding through an RFPprocess.