9/9/2010 - Regular Board Meetingn THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR BOARD MEETING.PUBLIC SESSION
2010 NOVEMBER 9,7:00 P.M.
BOARD ROOM,EDUCATION CENTRE
AGENDA
1.CALL TO ORDER
2.O CANADA
3.SPECIAL MUSICAL PRESENTATION -Lord Roberts Chamber Choir
4.APPROVAL OF AGENDA
5.OFFICIAL RECORD
6.RECOGNITIONS
a.Oxford County Partnership Agreement
7.CONFLICTS OF INTEREST
8.CHAIR'S ANNOUNCEMENTS
9.DIRECTOR'S ANNOUNCEMENTS
10.PUBLIC INPUT-none
11.ADMINISTRATIVE PRESENTATIONS
a.Occasional Teacher Status (material to be distributed)
b.Collaborative Inquiry for Learning in Mathematics -Maple Lane PS
12.MINUTES OF THE 2010 OCTOBER 26 BOARD MEETING
a.Confirmation of Minutes
b.Business Arising from the Minutes
13.STUDENT TRUSTEES'UPDATE
14.REPORTS FROM THE ADMINISTRATION
a.Assessment,Evaluation and Reportin'g
15.REPORTS OF COMMITTEES
a.First Nations Advisory-Committee,2010 October 19
b.Policy Working Committee,2010 October 26
c.Chairs'Coniimittee,2010 November 3
d.Committee of the Whole in Camera,2010 November 9
V-verbal
M -material
V
V
V
M
V
V
V
V
M
V
M
M
M
M
M
V
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16.COMMUNICATIONS
a.Ontario Public School Boards'Association "Update V
b.Middlesex-London Health Unit M
17.NOTICE OF MOTION
18.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -none
19.ADDITIONAL ITEMS
20.QUESTIONS/COMMENTS BY MEMBERS
21.ADJOURNMENT
THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR BOARD MEETING,PUBLIC SESSION
2010 NOVEMBER 9.7:00 P.M.
The Board met In regular session on 2010 November 9 In the Board Room at the Education Centre,
meeting In public session at 7:00 p.m. to 9:25 p.m.The following were In attendance:
TRUSTEES
T.Roberts (Chair)
J.Bennett
J.Daniels
S.Doub
F.Exley
T.Grant
G.Hart
W.Huff
P.Jaffe
B.Murray
8.Peters
8.Polhlll
P.Settler
J.Stewart
R.Tlsdale
ADMINISTRATION AND OTHERS
B.Tucker K.Edgar K.Wilkinson
K.Dalton L.Griffith-Jones S.Christie
L.Elliott M. Moynlhan K.Young
B.Greene V.Nielsen S.Young
M.Sereda B.Sonler L.Balnes
C.Bourbonnals-MacDonald P.Tufts
1.CALL TO ORDER
Board Chair T.Roberts called the meeting to order at 7:00 p.m.
2./3.O CANADA AND SPECIAL MUSICAL PRESENTATION
The singing ofthe national anthem was led bythe Lord Roberts PublicSchool Chamber Choir
followed by musical selections directed and accompanied by Teacher Susan Whitehead.
4.APPROVAL OF AGENDA
The agenda was approved on motion of R.Tlsdale,seconded by F. Exley.
5.OFFICIAL RECORD -none
6.RECOGNITIONS
a.Oxford County Partnership Agreement
Chair Roberts reported that on Wednesday,October 27, he and DirectorTucker were invited
to a session of the Oxford County Council to sign the letter of agreement similar to the ones
signed with both Middlesex and Elgin Counties. Hecalledon Oxford County Deputy Warden
Don McKay and Chief Administrative Officer Mike Bragg to comment on this significantevent.
Theyspoke In support ofthis proactiveactionto identify community Issues and worktogether
when dealing with matters such as school closures.
7.CONFLICTS OF INTEREST -none
8.CHAIR'S ANNOUNCEMENTS -none
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9.DIRECTOR'S ANNOUNCEMENTS
Director Tucker asked Supt.B.Sonier to provide information onthe November Shine the Light on
Woman Abuse campaign being organized by the London Abused Women's Centre (LAWC).
Supt. Sonier advised that the campaign has been established to raise awareness ofwoman
abuse by turning the City of London purple forthe month of November.Local businesses,
schools,churches and neighbourhoods have beenaskedto participate in a variety of ways such
as having businessesandresidences lit with purple lights and having purple postersand
merchandise in store windows.In addition,Monday,November 15,has been designated "Wear
Purple Day"and everyone in London is encouraged towear purple.
Manager K.Young reminded trustees ofthe Director's Anti-Bullying Task Force which has
scheduled a free public forum titled,"Let's All End Bullying - A Community Discussion"on
Thursday,November 18th,2010,from 5:30 p.m.to 9:00 p.m.in three locations:St.Thomas,
Woodstock and London.The purpose ofthe forum isto find ways to work with parents,students
and community members to end bullying.
Theevent will be held simultaneously in thethree locations and begins with a pizza dinner at 5:30
p.m.At 6:00 p.m.,there will be two short presentations entitled "Developing A Community
Response to Bullying"and "Bullying Prevention and Intervention in Schools". This will be followed
by dramatic portrayals ofreal life bullying situations andopentable discussions to identify
strategies that can be used to end bullying in TVDSB communities.
10.PUBLIC INPUT -none
11.ADMINISTRATIVE PRESENTATIONS
a.Occasional Teacher Status
Exec.Supt.M.Sereda distributed information to trustees regarding elementary and secondary
staffing statisticsforthe currentschoolyear,including occasionalteacher hirings.He
reviewed the data noting the majority ofoccasionalteachers hired were recentgraduates from
teachers colleges and onlya small percentage were retired teachers,and ofthose, the
majority had experience inguidance and special education. Exec.Supt.Sereda advised that,
because ofdecliningenrolment,less full-time teaching positions were available to new
graduates. As a result,the best wayfora graduate to enter the teaching professionwas to
obtain an occasional teacher placement,then apply for part-time contractswhentheybecome
available, and eventually move to a full-time contract as positions become available.
b.Collaborative Inquiryfor Learning in Mathematics - Maple Lane PS
Program Services LearningCoordinator J. Pitman, along with Maple Lane PublicSchool
Principal L. De Vos,and Teachers S.Bazas,and R.WIIcox shared information about the
Collaborative Inquiry for Learning in Mathematics (CIL-M)initiative.This Initiative involved
teachers,consultants, and superintendents working together Incoterminus Boards to co-plan
and co-teach math lessons and implement them in their classrooms.Partners in the CIL-M
project include:Trent University,OlSE {Ontario Institute forStudies in Education),the Ministry
of Education's Literacy and NumeracySecretariat (LNS),24 Ontario English language district
school boards and 9 Ontario French language district school boards.
The Thames Valley District School Board participated in this project which funded by LNS to
provide teacher release time. Maple Lane Public School was the lead school of three schools
(also Hickson and Rolph Street Public Schools)selected withinthe Board.
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11.ADMINISTRATIVE PRESENTATIONS -cont'd
b.Collaborative Inquiry for Learning in Mathematics - Maple Lane PS - cont'd
The planning component involved participating teachers creating long-rangeplans,determining
lead-up lessons,and developing engaging lessons where co-teachers can bring added value to
the classes.The co-teacher's role in the classroom was to observe and record results as the
teacher conducted the lesson,following which the co-teacher and host teacher discussed class
activitiesand results achieved. Adjustments to the lesson could be initiated and the host teacher
would act as the co-teacher for the other teacher's class.
Coordinator Pitman advised that not onlyhave gains have been achieved in student achievement
inmath at primary and juniorlevelsat Maple Lane P.S., butalso inreading and writing.Funding
was provided bythe Literacyand Numeracy Secretariat for teacher release time but the funds
could not be used for any resources.
Trustees were invitedto contact J. Pitman to arrange for a visitto one of the schools involved in
the CIL-M initiative.
In response to a question about Junk Math,Coordinator Pitman advised that this is a controversial
program among the math teaching community.The Ontario MathCoordinator Association has
developed a position paper on Junk Mathsaying it does not support itto a great degree.In
addition, itis not an approved text or contained on the Trillium list;however, itcould be used by
small groups of students in a controlled manner.
12.MINUTES OF THE 2010 OCTOBER 26 BOARD MEETING
a.Confirmation of Minutes
It was noted that In Item 12,the next meeting of the Student Advisory Council will be held on
January 12, 2011. The first sentence of Page 8, Item 13.c, was amended to read "DirectorB.
Tucker agreed to present the guideline to Administrative Council to discuss referring itto the
PolicyWorkingCommittee and conversion to a Board policy or procedure." The minutes of the
2010 October 26 Board Meeting were amended,were approved on motion of J.Stewart,
seconded by R.Tisdale.Trustee Stewart was absent for the vote.
b.Business Arising from the Minutes -none
13.STUDENT TRUSTEES'UPDATE -none
14.REPORTS FROM THE ADMINISTRATION
a.Assessment,Evaluation and Reporting
Exec. Supt.L.Elliott described the report on Assessment,Evaluationand Reportingwhich
provided information about the new policy document titled "Growing Success,Assessment,
Evaluation and Reporting in Ontario School,Grades 1-12, 2010", and the Implementationof new
report cards.She noted the document was developed over a 2-year consultation process.
Previously,teachers were not permitted to deduct marks for assignments handed in late or to
give zeros for marks. Adraft Board policy and procedure have been developed on the topic of
assessment and evaluation which was presented to the PolicyWorking Committee and is now
posted In draft form on the Board's website for public input.
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14.REPORTS FROM THE ADMINISTRATION -cont'd
a.Assessment,Evaluation and Reporting -cont'd
Exec.Supt Elliott announced that on December 1,a Student Voice Conference will be held at the
Four Points Sheraton in London for students in Grades 7 to 12 and will include the Board's two
Student Trustees as hosts.The focus would beonassessmentof students In these grade levels.
Reviewing the report,Exec.Supt.Elliott reported that in late spring of 2010,the Ministry of
Education released the new policy document within which several policy changes were outlined,
including the release'of a new elementary progress report card.Additionally,elementary and
secondary report cardshavealso changed.Sample copies ofthese report cardswere provided to
trustees.Thenew report cardsalso required new software.TVDSB Information Technology staff
worked with the vendorand schoolstafftoensure effective implementation.
Aspartofits communication strategy,the Ministry also published a resource for parents,
"Supporting Your Child's Learning through Assessment,Evaluation and Reporting"set out in
Appendix Bofthe report.This document was posted on the Board's website and each school's
website for parental access.
L.Pressey,Learning supervisorforLanguages and SocialSciences,shared highlights about the
new progress report card for elementary students.She referred to the Ministry of Education
document for parents titled,"Supportingyour Child'sLearning through Assessment,Evaluation and
Reporting which had been developed to helpparents understand the changes to student
assessment.
Supt. V. Nielsen provided an overview of the implementation of assessment and evaluation
changes from an Informationtechnology perspective.She noted that staff committees had been
established to provideInputon areas such as appropriate trainingon the new software for progress
reports and full report cards.Video tutorials were made available to any new teachers who had not
completed report cards In the past.All resources relating to this process were available to staff on
the Employee Portal.
Following the presentation, the applicationof consequences forcheating and plagiarizing,as well
as late and missed assignments were discussed.A question was raised about the consistency of
that applicationthroughout the system.Trustees were advised that consequences would be
determined on a case-by-case basis to some degree depending on the mitigating circumstances of
the issue and the student involved.
In response to a question about the use of"parent-friendly"language In report cards,Exec. Supt.
Elliott stated teachers had been advised not to use language that described curriculum but that
focussed more on the child's progress.In addition,principals review all report cards and have the
prerogative to advise teachers about the clarity of their report card comments.She also noted that
the report card was onlyone vehicle of communication between teachers and parents,and that
other avenues,such as parent/teacher interviews were available to discuss student progress.
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15.REPORTS OF COMMITTEES
a.REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE MEETING 2010 October 19
3:30 p.m.-4:32
p.m.
Members
F.Exiey,Trustee
J. Henry,Chippewa of the
Thames
W. Huff,Trustee (Chair)
T.Roberts,Ex-Officio
Administration and Others
0.Brunette, Aboriginal Education Advisor,Program
Services
M.Deeb,Vice-Principal,Saunders S.S.
L.Elliott,Executive Superintendent,Program Services
D.MacPherson,H.B.Beal S.S.
J.McCredie,Principal, A.E. Duffield P.S.
L.Merner,Corporate Assistant,Ed Centre
L.Pressey,Learning Supervisor,Ed Centre
M. Reid,Social Worker and Attendance Services
J.Antone,First Nations Counsellor,Saunders S.S.
Regrets
P.Sattler,Trustee
Guests Absent
Brenda Antone,Oneida Nation of the T. Smith,Chippewa of
Thames the Thames
Rhonda Doxtator,Oneida Education
Officer
1.CALL TO ORDER
The meetingconvened at 3:30 p.m.in the Agricultural building at the Oneida Nationsofthe
Thames fair grounds.
2. APPROVALOF AGENDA-The agenda was approved as printed.
3.CONFLICTS OF INTEREST - No conflicts of interest were declared.
4.REPORT OF MEETING -Year Month Date
It was noted that the 2010 September 21 report was presented to the Board on 2010
October 12.
5.BUSINESS ARISING FROM MINUTES
a.Ministry Curriculum Review for Native Studies and Native Language (item #6.c.)
The Committee was advised that full-day Kindergarten is offered in some Thames
Valley schools including Delawareand LambethPS.Munsee students start injunior
kindergarten orsenior kindergarten with Thames Valley.Ifthere are students inthat
grade level,then through the tuition agreement, the schoolsare chargedfor1.0hours
of FTE for kindergarten because itis a full day program.Ifthe students attenda school
where a half-day program is offered,then halfthe tuition fee is charged. This
information will be included inthe tuition agreement.Itwas noted that Oneida students
come to Thames Valley in grade 7 so onlyMunsee students will be affected at this time.
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15.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE MEETING -cont'd
5.BUSINESS ARISING FROM MINUTES
b."A Brief History on Counselors"(item #10.0)
Exec.Supt.L.Elliott describedthe history ofFirst Nations counselorsand guidance
counselors noting there was an agreement with Chippewaand Oneida with the Boardof
Education of the Cityof London.
Within the agreements from 1993-94,it mentions thatOneidahad its own separate
agreement in 1994 and the Munsee agreement of 1996 refers to First Nations
counselors. Thiswas a cost that was borne bythe particular band.
Inthe agreement that is currently being created, itrefers to the cost oftwo First Nations
counselors as well as twocounselors funded through TVDSB.On a go forward basis,
Counselor James Antone,is at Saunders Secondary Schooland isfunded throughthe
tuition agreement.This position will remain inplace during the new tuition agreement
until Mr.Antoneretires or until the position is not renewed. Ithas been agreed that the
second counselor would not be funded through the tuition agreement.The individualthat
was funded byOneida and Chippewainthe past is nowbeingfunded throughthe
TVDSB and the Social Work Team.
Exec.Supt.Elliott explained the difference between the First Nations counselors and
guidance counselors noting there is a job description regarding the First Nations
counselors.She noted that the duties and responsibilities are very different from that of a
secondary school guidance counselor as guidance counselors are funded through the
Grants for Student Needs as are all Thames Valley teachers.The main difference is that
the First Nations counselors work specificallywith First Nations students and guidance
counselors work withall students,particularlyaround career counseling,programming
and student support.
c.Alternative Education (item #10.0)
Chair Huff has been working witha Board superintendent,J. Henry and members of
FNAC regarding arrangements for this year's Alternative Education program. He advised
that In the original arrangement,the TVDSB would fund the cost of an Educational
Assistant and the teacher while Oneida and Chippewa would fund the cost of the
counsellor.Funds over the last year have not been available for the two bands.
The committee inquired about a written agreement.Chair Huff commented that there was
a presentation made to the First Nations Advisory Committee before amalgamation.
Exec. Supt.Elliott indicated that In the 1993 agreement,there is a clause that speaks to
providing a Native specific alternative secondary school program at regular cost for
students resident in the First Nations community.In the recent past there has been no
written agreement for the Alternative Education class.
6.Expenditure of Native Cultural Funds Budget - April 1,2010 - March 31,2011
Exec. Supt.Elliott reviewed the Guidelines for the Expenditure Of Native Cultural Funds
budget.She noted that a committee worked on the Cultural Funds last year to look at how
funds were spent and to develop a budget which was approved by the Committee.It was
based on the premise that it would continue untilthe end of the last school year.It was
noted that because two schools were closing, it was necessary for Program Services to
reorganize the funds to align withthe schools where students were attending.
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15.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE MEETING -cont'd
6.Expenditure of Native Cultural Funds Budget - April 1,2010 -March 31,2011 -cont'd
Exec.Supt.Elliott reviewed the Guidelines and sought the Committee's approval.She
advised that funds would be available to support First Nations cultural programs and provide
funds for school-based professional development rather than a specific allocation to a
specific individual.Under #3,$300 would be allocated to the First Nations Advisory
Committee for professional development..
Principals will complete the request and sign off,then forward the form to L.Pressey in
Program Services for processing and on to the Finance Department.
The difference in this budget to what has been in the past is there was an allocation for
counsellor and professional development that members felt should be removed from the
Cultural Funds as an expenditure.Exec.Supt.Elliott questioned if the mileage and
professional development for the TVDSB counsellor is not funded through the Cultural Fund,
then Is it acceptable to bill the counselor's salary back to Oneida who splits the cost with
Chlppewa.L.Pressey noted that principals/vice-principals should be making the requests for
the funds to her.She will then respond as to whether it has been approved.
The fiscal period for the Cultural Funds is from the first of Aprilto the end of March.The
following motion was moved and carried:
That the Cultural Funds Budget be approved.
7.PRINCIPALS'UPDATE
H.B.Beal S.S.
The following major initiatives took place last year supported by the Ministry of Education,
Urban Funding Project:
•Peer mentor course for grade nines and senior students;
•First Nations Peer Relationships,counseling group;
• Additional student success staff to support First Nations Students;
•First Nations Awareness week;
•First Nations and Friends;
• Uniting Our Nations;
•Participation in the Globe Show;
• Trip to the Canadian Canoe Museum and McMichael Gallery; and
•$5000 In resources spent to upgrade the librarycollection with culturally appropriate
materials.
The Urban and High Priority Schools Project Iscontinuingand as a result these activitiesand
others aimed at engaging students in school will continue.
Beal is participatinginthe Visiting Elders Program Beginninginearly November we will have
our first visit.
The school is also participatinginthe FNMI Student Success Team Pilotand will have a
number of staff at the training session October 29.
Approximately 15 staff from H BBeal will be attending the Cultural Awareness Dayon
November 4. The Program Department is covering the costs foreight staff and Beal will
support the cost of additional staff attending.
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15.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE MEETING -cont'd
7.PRINCIPALS'UPDATE -cont'd
Background information from the First Nations Counsellor
Tracey Sillaby advised that Beal has 56 Urbanstudents (40F/16M),32 Oneida students
(16F/16M),11 Chippewas students {6F/5M),and 2 Munsee-Delaware students (IF/IM)as
well as 101 First Nations,Metis and Inuit Students who have self-identified.There are 10
Oneida grade 9 students,15 Urban grade 9's.Neither Munsee-DelawareorChippewahas
any grade 9 students this year.
27 FNMI students have joined the student association withfour advisors;
7 First Nations boys are on the junior football team and 2 Oneida boys playon the senior
football team;
1 Oneida girl plays on the senior girls basketball team;
2 FNMI students (urban girl and Oneida boy)are on the cross countryteam;
the FNMI girls/boys groups are up and running with 10/15 in attendance at each session;
5 Urban First Nations students will be honoured at N'Amerind Friendship Centre Awards
Night on Friday,October 22,2010,from 6-10 p.m.;
4 FNMI students are graduating (Commencement Friday Oct. 29,2010);
Afield tripto Copps Coliseum is planned for Friday,November 26,2010 for Education
Day;
On Monday,November 15,2010,10 FNMI students will be going to Fanshawe College for
free Career Testing;
FNMI students are actively participating in College and Universityvisits as well as
preparing their applications for post secondary funding.
Delaware Central PS
•Community building has begun for Delaware Central;
• Carrie Rogers, First Nations counselor has brought some First Nations programming into
the school;
•There are 8 female students that have come together to help other students withself-
esteem;
• Atthe October assembly, smudging was Introducedto the students.The first assembly
opened withthe Oneida prayer. At each assembly,a First Nations aspect will be Included;
•Rhonda and Leo have been amazing to work with and very helpful to met needs;
• A breakfast program has been created for students.Volunteers provided breakfasts for 8 -
10 students.
Lambeth PS
School Goal: To increase the level of students writing at level 3 by 5% or more on school and
provincial assessments
•There are 32-Grade 8 Oneida students and 4-Grade 7 Oneida students at Lambeth
Public School;
•Rededlcation Ceremony
There will be a re-dedication ceremony held at Lambeth Public School on Thursday,
October 21,at 2:00 p.m. Everyone is welcome to attend to see the newly-renovated and
renamed school.Chief Abram will join TVDSB representatives to bring greetings.Mrs.
Whiteye will do a smudge.
•Oneida Language
The meetings for the First Nations Language teachers are being held at the school in Mrs.
Whiteye's classroom.
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15.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE MEETING -cont'd
7.PRINCIPALS'UPDATE -cont'd
•Oneida Support
Rhonda Doxtator is at the school each day to provide liaison between the school,
community and students.A book club and homeworl<club are being held for the students
at the afternoon break.Financial support was provided for the Oneida Grade 8 students
who participated in the Grade 8 trip to Camp Olympia on October 13-15.
•Oneida Prayer
The Oneida Prayer is used to support the school's diversity and inclusiveness inthe
morning announcements.Oneida students assist with the reading of the prayer.
•Progress Reports
The first progress reports will be sent home on Friday,November 5 and an interview day
for parents will be held on Friday,November 12.Additional interview time will be provided
at the Oneida Education Office with L.P.S.Grade 7 and 8 teachers.A date will be set
aside for this.
•FNMI Student Success and Grade 8 Mentoring Programs
Lambeth Public School is a pilot school for the First Nations MStis and Inuit (FNMI)Student
Success Team.Training to raise awareness of student culture and needs is being held on
October 29th at Lambeth Public School inthe library.There will be a Grade 8 to 9 Night
held at Standing Stone School again this year.Saunders,Beal and Thames will have
representatives there to individually review course selections with students and parents
•Pow Wow Trip
Planning is inthe early stages for the Oneida students to attend the annual pow wow.If the
students go then tacos will be sold to raise funds for the trip.
•Awards
The Term Assernblies will recognize academic excellence in numeracy and literacy,as
well as sport,music and service activities for Grades 1-8.
Saunders S.S.
• C.Brunette and J.Antone were recognized for their hard work and continued involvement.
•The early reports came out October 8,since then students have been identifiedand are
receiving the required help and guidance to make sure the students are successful.
• J. Antone has been working on the recruiting program for the military.There are 11
students from the four communities who are filling out applications to participate this
coming summer. J. Antone supervised the practice test. Once the application has been
completed,parents are required to sign the application following which the military
interviews the students.
•Students will be participating inthe First Nations co-op program which runs second
semester.Last year, there was a 100%success rate.Students received 4 or 5 credits
through the Credit Recovery program. This coming year, the goal is to double the number
of spaces for second semester.
•There are 23 potential graduates for this coming year.
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15.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE MEETING -cont'd
8.PROGRAM SERVICES UPDATE
•Visiting Cultural Teacher - Chris George from Oneida
Attending the Board's Environmental Symposium on October 20*^2010 all-day to share
teepee teachings with secondary students.
• Family-Based OjibweLanguage Program
The 9-week programwas launchedat Antler River ElementarySchool located on
Chippewas of the Thames with 31 registrants.
•FNMI Student Success Team -Pilot Project-P.D.Training - October 29, 2010
4 schools (2 elementaryand 2 secondary) are participating inthis pilot project.
Aone-day P.D.session forschool teams will be offered on October 29, 2010, at Lambeth
PS.
•FNMI Student AdvisoryCouncil
A memo to all schools inviting FNMI student applicants was sent out inOctober,2010.
There were 12 student applicants.The first meeting will be held on November 1,2010 at
TVDSB's Ed Centre.
• First Nations Cultural Awareness Grade 9 and 10 Teacher Training- November 4, 2010
Chippewasofthe Thames is hostingand offering lunch.Gwen Lavalley and Joann Henry
are giving guided tours.
•FNMI Familyand Community Engagement Events
TVDSB must plan 5 family and communities consultation sessions with FNMI
communities in 2010-11.These sessions will includedinner and be held inthe evenings.
Direction is being sought for the first sessions (date, time, location and potential
organizations/partnerships)
• C.Brunette sought direction regarding where and when the sessions could be held and
what organizations would be interested in partnerships forthe FNMI Familyand
Community Engagement Events.
• The committee wouldliketo see more parent involvementinfunctions. Itwas suggested
to involve parents that are already on parent committee groups.
• It was also suggested to involveyoung First Nations adults by having them be part of the
planning to encourage parents to participate withthem as they have a good
understanding of the schools.Everyeffort should be made to make Ita process more
then an event. The Student Advisory Committee was suggested as a beginning point.
Exec. Supt.Elliott noted that Program Services will be releasing a new Assessment and
Evaluation policyand procedure to schools.The policyand procedure will be taken to the
Policy WorkingCommittee and then posted for public input.This isa great opportunityfor
parent input. It was suggested that time be taken from an event to discuss itwith parents and
obtain feedback.
The committee inquired about Learning Opportunity Grants.Exec. Supt.Elliott noted that
there is the Parents ReachingOutGrantthat is fairly new from the Ministry were parents may
access funding bypreparing a proposal for Ministry approval.
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15.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE MEETING -cont'd
8.PROGRAM SERVICES UPDATE -cont'd
Chair Huff inquired about the First Nations Cultural Awareness Grade 9 and 10 Teaching
Training.C.Brunette reviewed the draft agenda with the committee noting it will be held at
Chippewa of the Thames.
9.COMMUNITY UPDATES
J.i-lenry noted that there is a new Full-day Kindergarten teacher at the daycare who would like
to connect with TVDSB and one of their schools.Calls are being received from Thames Valley
schools regarding First Nations students participating in sports programming.She noted that
she attended H. B.Beal's commencement.
R.Doxtator noted that Oneida has 20 potential graduates.
10.ADDITIONAL ITEMS
Exec.Supt.Elliott thanked the Chief and J. Henry for hosting her and L.Pressey's Australian
guests.
11.FUTURE MEETING DATES
The following future meetings were scheduled:
Date (Tuesday)Location
2010 November 16 Lambeth PS (formerly A.E.Duffield)
2010 December 14 Saunders Secondary School
2011 January 18 Delaware PS -tentative
2011 February 15 Muncey
2011 March 22 Saunders SS
2011 April19
TEA
2011 May 17 TBA
2011 June 21 TBA
12.ADJOURNMENT
A motionto adjourn the meeting at 3:32 p.m. was moved and carried.
RECOMMENDATIONS:none
W.HUFF,
Chairperson
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15.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE POLICY WORKING COMMITTEE 2010 OCTOBER 26
3:40 p.m.-4:40 pm
MEMBERS ADMINISTRATION AND OTHERS
T.Grant (Chair)S.Peters B.Tucker S.Christie
J.Bennett T.Roberts
Regrets:S.Doub,R.TIsdale Guest:A.Moreii
1.APPROVAL OF AGENDA - The agenda was approved bymotion.
2.CONFLICTS OF INTEREST-none declared
3.COMMITTEE REPORT OF 2010 SEPTEMBER 28 AND TRACKING SHEET
The September 28 Committee report was provided for information. It was noted that the
Community Use of Facilities policy was referred back to the Committee for further
consideration by request of trustees at the October 12 Board meeting.
Trustee Bennett inquired ofthe status ofthe Transportation policy and the BoardSignage
procedure under revisionfrom2009. DirectorTucker advised that the Transportation
procedure will come back to the Committee once the review has been completed. He will
determine the timeframe for completion and report back to the Committee.
DirectorTucker advised that consideration is being given to the Board Signage procedure
noting Itmay become part ofthe Partnership/Sponsorship procedure. He will reportto the
committee at a future meeting. Itwas suggested that a survey be conducted with area
school boards as to howthey handledonor recognition.The Partnership/Sponsorship policy
and procedure will be brought to the next Committee meeting for consideration.
4.POLICY/PROCEDURE-TO COMMITTEE FOLLOWING PUBLIC INPUT
a. Protection of Unrepresented Staff and Trustees Policyand Procedure
DirectorTucker spoke to publicinputreceived on the Protection of Unrepresented Staff
and Trustees policyand procedure.He advised that he will speak withthe Board's
solicitor regarding not prohibitingaction on information normally available to the public,
and will report back to the Committee.
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15.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE POLICY WORKING COMMITTEE -cont'd
5.DRAFT POLICIES/PROCEDURES
a.Assessment and Evaluation Policy and Procedure
Exec. Supt.L.Elliott joined the meeting to describe the draft Assessment and Evaluation
policyand procedure in support of the Ministry of Education's Growing Success initiative.
She advised that the document Impacts all students'learning.The documents will
continue to be updated.
Exec. Supt.Elliott advised that the policyis based on seven fundamental principles
intended to move Thames Valley closer to fairness,transparency and equity as well as
consistent practice.All school boards are required to have policies around late and
missed assignments,cheating and plagiarism, and determining a report card grade
below 50%.The document looks at the responsibilities of students,parents and school
administration.
A full revisionof expected practices will be undertaken to ensure they are inlinewiththe
policy and procedure. Itis expected that all schools will now begin to implement the
policy and procedure even as they proceed through the policy review process.The
Assessment and Evaluation of Student Achievement policy will be rescinded once the
new policy is approved.
Exec. Supt.Elliott advised that the Ministry of Educationhas included provision for
assigning a zero for missed or late assignments.She noted that itis expected that
teachers will determine if there are extenuating circumstances before a zero is assigned.
She responded to trustees'questions inthis regard. Itwas questioned ifan appeal
process is in place and notedthat the principal will make the final decisionwhen parental
concerns are raised.
The following motion was moved and carried:
That the draft Assessment and Evaluation policyand procedure be posted to the
Board's website for 60 days for public input.
6.DRAFT POLICY/PROCEDURE REQUIRING ADDITIONAL CONSIDERATION -none
7.POLICIES/PROCEDURES UNDER REVISION -none
8.DRAFT/APPROVED POLICY/PROCEDURE REQUIRING FURTHER CONSIDERATION -
none
9.OTHER BUSINESS -none
10.DATE ANDTIMEOF NEXT MEETING -Tuesday,November 23, inthe Governor Simcoe
Room.
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15.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE POLICYWORKING COMMITTEE - cont'd
11.ADJOURNMENT-The meeting adjourned by motion at 4:40 p.m.
RECOMMENDATIONS:none
TRACY GRANT
Chairperson
REPORT OF THE CHAIRS'COMMITTEE 2010 NOVEMBER 3
9:00-11:30 a.m.
MEMBERS ADMINISTRATION AND OTHERS
T.Roberts (Chair) J.Bennett B.Tucker S.Christie
T.Grant S.Young S.Pullam
Regrets:J.Stewart
1 APPROVAL OF AGENDA
The agenda was approved by motion.
2.CONFLICTS OF INTEREST -none declared
3.REVIEW OF 2010 NOVEMBER 09 BOARD AGENDA
The agendas forthe in-cameraand public Boardmeetings of November9, 2010,were
discussed and updated.
4.CORRESPONDENCE
Aletter from the Middlesex London Health Unit regardingthe Child and Youth Network
Ending Poverty Demonstration Projectwas added tothe November 9 Board agenda under
"Communications".
5.EQUITY &INCLUSIVE EDUCATION CONFERENCE
Itwas notedthata second position is available fora trustee toattendthe Equity and
Inclusive Education Conference inJanuary. Trustee Bennettplans to attend as well.
6.TRUSTEES'COMMUNICATION REQUIREMENTS
ITS ManagerS.Young joinedthe meetingto discuss trustee technologyrequirements. The.
Committee reviewed the equipment currently used bytrustees and the services it provides.
Itwas decidedtore-purposethe returning laptops foruse by the new,Incoming trustees.
-15-
15.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE CHAIRS'COMMITTEE -cont'd
It was noted that each trustee has been provided witha Blackberry which allow portable access
to email,Board voice mall,the First-class calendar and contacts.The need to be able to access
Board documents was noted suggesting that i-phones be considered rather than continuing to
provide Blackberrys. Funds would be providedthrough the ITbudget. Itwas agreed that
Manager Young will investigate the concept of providing trustees withi-phones and report back
to the Chairs'Committee as to how and when the i-phones will be implemented.He noted that
the monthly fees will remain the same withthe cost to replace the devices of$2100.Trustee
training would be provided.
Currently,each trustee is providedwitha TVDSB telephone extension with voice mailwhich is
configured to notifyBlackberry devices when a message is leftat the extension.It was noted
that this feature allows the Board Chair and Director to communicate with trustees via one
message.This feature would be included with the i-phones.
As well,each trustee has been provided with a fax/copier/scanner/printer.The cost to replace
and standardize these devices is approximately $2500. It was agreed that the scanner and email
capabilitywouldfacilitatethe need for trustee signatures as required. Concern over the
equipment's capability to transmit in rural areas was noted.Manager Young described
connectivitypossibilitiesfor these areas to be explored. Itwas agreed to standardize the
equipment devices.Training will be provided to trustees.
The need for a dedicated fax linefor trustees was discussed noting the fax line is also used by
trustees to make outbound telephone calls fromtheir residence. The cost of the lines is $3900
per year.It was noted that protocols should be developed to determine the communication
equipment needs for trustees.Manager Young will bringa plan back to the November 15 Chairs'
Committee meeting regarding proposed equipment for trustees.
7.NEW TRUSTEE ORIENTATION
Plans for the new trustee orientation sessions were discussed.It was agreed that the new
trustees will be assigned mentors to assist withtheir transition. TVDSB sessions have been
scheduled for November 9 and 12 and the Ministryof Education session will be held on
November 18.
The November 9 session will Include the new trustees and as many returning trustees as are
able to attend.At that time,the Governance model will be discussed and an opportunity for
trustees to sign their oath and declarations will be provided. The 2010 committee assignments
will be distributed to the new trustees for their information and contact with the current committee
chairs.
Atthe November 12 meeting, the Board Chair, Vice-Chair,Trustees'Assistant and Supervisor of
Corporate Services will discuss the committee structure and respond to any questions. Itwas
suggested that the CommitteeChairs attend to providean overviewofthe workand expectations
of the Board committees.S.Pullam will send an email to trustees in this regard.
-16-
15.REPORTS OF COMMITTEES -cont'd
c.REPORt OF THECHAIRS'COMMITTEE - cont'd
7.NEW TRUSTEE ORIENTATION -cont'd
Itwas noted that the Ministry of Education is holdinga trustee orientation session on
November 18 at the BestWestern Stoneridge Inn in London from 8:30a.m.to 3:45 p.m. It
was suggested that the trustee mentorsattend with their new trustees ifpossible.
8.OTHER BUSINESS
a.Middlesex ARC
Trustee Bennett noted that the next meeting of the Middlesex ARC is scheduled for
December 1, the evening of the special Board meeting.She advised that the current
chair ofthe ARC is not returningand will require replacement.DirectorTucker will
investigate and report back to the Chairs'Committee.
b. Oxford County Partnership Agreement
ChairRoberts indicated that the Oxford CountyPartnership agreement has been signed.
He will note the signing inhis Chair's announcements at the November 9 Board meeting.
Director Tucker will invitethe Warden,Deputy Warden and Chief Administrative Officer
of the County to attend the dinner priorto the Board meeting and to comment on the
agreement at the meeting.
c.Vocational Education/Technology Review
Director Tucker advised that the Vocational Education/Technology Review is being
finalized and will be ready for discussion with trustees shortly.It was agreed to holdan
Information Committee ofthe Whole meeting on Monday,November 29, at 7:30 p.m.
following the Director's performance review from 5:00-7:00 p.m. to discuss the review.
Director Tucker wlli confirm the date with Exec.Supt.L. Elliott and advise trustees
accordingly.Chair Roberts will Inform the new trustees of the meeting.
d.Staffing Review
Trustee Grant inquired of the upcoming staffing review.Director Tucker described the
possibility of conducting it through an independent process.A recommendation will be
brought to the Board inthis regard.He will update trustees at the November 9 in-
camera meeting.
e.Budget Process
Director Tucker advised that a memo will be sent to trustees regarding a meeting to
discuss the Budget process to be held on November 16 or 25.
f.South-west Ontario Aboriginal Health Access Centre (SOAHAC)
Trustee Grant indicated that SOAHAC nominated the Board and the Fetal Alcohol
Syndrome Disorder (FASD) network for a community award recognizing the Board for its
leadership and significant contribution inthe area of FASD. A plaque and a $200
financialaward will be received to perform a needs assessment/gap analysis for
southwest Ontario to help with planning and funding for local diagnostic services.
X
15.
-17-
REPORTS OF COWiWllTTEES -cont'd
c.REPORT OF THE CHAIRS'COMMITTEE -cont'd
9.DATE AND TIME OF NEXT MEETING"
The finalmeeting ofthe Committee was scheduled for November 15 from 11:00-12:30.
Trustee Grant indicated regrets for the meeting.
10.ADJOURNMENT
The meeting adjourned at 11:30 a.m.by motion.
Referencing item6 (Trustees'Communication Requirements),Trustee P Jaffe noted that it
appeared the method most used by parents to communicate with trustees appeared to be e-mail.
Director B.Tucker indicated that staff would research methods of communication used between
parents and trustees and would provide an update at a future meeting.
Inrelationto item 8 e. (Budget Process),DirectorTucker stated the majority of trustees indicated
their preference for this meeting was the date of November 16 from7:00 p.m. to 9:00 p.m.
Trustee Jaffe pointed out the Churchill Accommodation Review Committee meeting was
scheduled that same evening:therefore,he would not be attending the Budget Meeting.Trustee
G. Hart expressed a concern with scheduling meetings of trustees on evenings other than
Tuesdays.
RECOMMENDATIONS:none
T.ROBERTS
Chairperson
d.REPORT OF THE COMMITTEE OF THE WHOLE - IN CAMERA 2010 NOVEMBER 9
MEMBERS PRESENT ADMINISTRATION AND OTHERS
J.Bennett (Chair)8.Peters B.Tucker V.Nielsen
S.Doub 8.Polhill K.Daiton B.Sonier
F.Exiey T.Roberts L.Elliott P.Tufts
T.Grant P.8attler M.Sereda K.Wilkinson
G.Hart J.Stewart L.Griffith-Jones S.Christie
W.Huff R.Tisdale M. Moynihan
K.Young
Regrets:J.Daniels,
B.Murray
The Committee met In camera from 9:30 p.m.to 10:00 p.m.
1.APPROVAL OF AGENDA -The agenda was approved by motion.
-18-
15.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE - IN CAMERA -cont'd
2.CONFLICTS OF INTEREST -No conflicts of interest were declared.
3.Confidential personal matters were discussed.
4.RISE AND REPORT
A motion to rise and report was moved and carried at 10:00 p.m.
RECOMMENDATION:
That, in accordance withthe independent procedure - Promotional Practices:Selection
Procedures and Appointment of Principals and Vice-Principals, the following people be
appointed to the pool of candidates ready for appointment to the position ofVice-Principal
Elementary Schools.
Candidates Present Assignment
Barr,Laura Acting Vice-Principal,Pierre Elliott Trudeau Fl PS
Husty, Rhian Acting Vice-Principal,Knollwood Park PS
Langhans-Wilkie,Maria Acting Vice-Principal,Sir John A.Macdonald PS
16.COMMUNICATIONS
JOYCE BENNETT
Chairperson
a.Ontario Public School Boards'Association -Update
Trustee S.Peters reported that an OPSBA Board of Directors meeting was scheduled on
November 26 and 27;however,no agenda had been received to date.
b.Middlesex-London Health Unit
Director B.Tucker advised that the Ending Poverty Demonstration Project being initiated by the
Cityof London Childand Youth Network aimed to improve the well-being of children and youth
by tackling the issues of poverty, literacy,and healthy eating/physical activity. A Poverty
Working Group has been established and divided into subgroups with one of the focuses being
Education,Literacy and Employment
Members of the subgroup will include representatives from the Middlesex-London Health Unit,
City of London,Thames Valley District School Board,London Catholic District School Board,
Junior Achievement,London Urban Services Organization,Children's Aid,and an independent
Health Promotion Consultant A meeting about the project is scheduled for November 24.
Director Tucker advised that he would bring a more detailed report to the Board through the
Long-Term Community Partnerships Committee.
r
-19-
17.NOTICE OF MOTION -none
18.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -none
19.ADDITIONAL ITEMS -none
20.QUESTIONS/COMMENTS BY MEMBERS
Board Chair T.Roberts indicated that there would not be an in-camera Committee of the Whole
meeting priorto the November 23 Board Meetingto enable trustees to attend a Bylaw ReviewAd
Hoc Committee to discuss the proposed revisions to Board Bylaws.The session is scheduled
from 5:00 p.m. to 6:00 p.m. on November 23. Ifan in camera session is required, it will be held at
the end of the public Board agenda.
It was noted that Trustee Bennett and Chair Roberts were invited to a Grade 5 class at Eagle
Heights Public School to talk about the role of trustee.
The meeting recessed at 9:25 p.m. to meet in camera on motionof F.Exiey and J. Stewart. It reconvened
in public session at 10:01 p.m. and reported out (See Item 14.e).
21.ADJOURNMENT
The meeting adjourned at 10:03 on motion of J.Stewart,seconded byW.Huff.
CONFIRMED _
Chair of the Board
-20-
APPROVED RECOMMENDATIONS FROM THE 2010 NOVEMBER 9 BOARD MEETING
-That,inaccordance with the independentprocedure-Promotional Practices:Selection Procedures and
Appointment of Principals and Vice-Principals,the following people be appointed tothe pool of candidates
readyfor appointment tothe position of Vice-Principal Elementary Schools.
Candidates Present Assignment
Ban-,Laura Acting Vice-Principal,Pierre Elliott Trudeau PI PS
Husty,Rhian Acting Vice-Principal,Knollwood Park PS
Langhans-Wilkie,Maria Acting Vice-Principal,SirJohn A.Macdonald PS