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10/12/2010 - Regular Board Meeting^THAMES VALLEY DISTRICT SCHOOL BOARD ^REGULAR BOARD MEETING,PUBLIC SESSION 2010 OCTOBER 12,7:00 P.M. BOARD ROOM,EDUCATION CENTRE AGENDA V-verbal M -material 1.CALL TO ORDER V 2.O CANADA V 3.SPECIAL MUSICAL PRESENTATION -Northdale PS (Woodstock)Choir V 4.APPROVAL OF AGENDA M 5.OFFICIAL RECORD 6.RECOGNITIONS a.Tree Dedication -Patricia Smith,1999 Board Chair V 7.CONFLICTS OF INTEREST V ^^8.CHAIR'S ANNOUNCEMENTS V 9.DIRECTOR'S ANNOUNCEMENTS V 10.PUBLIC INPUT-none 11.ADMINISTRATIVE PRESENTATIONS a.Full-day Kindergarten Update V b.Energy iVIanagement Plan M 12.MINUTES OF THE 2010 SEPTEMBER 28 BOARD MEETING M a.Confirmation of Minutes b.Business Arising from the Minutes 13.STUDENT TRUSTEES'UPDATE V 14.REPORTS FROM THE ADMINISTRATION a.Replacement Municipal Representative For The Membership On The Colborne Street Accommodation Review Committee M 15.REPORTS OF COMMITTEES a. Policy Working Committee,2010 September 28 M b. First Nations Advisory Committee,2010 September 21 M c.Chairs'Committee,2010 October 6 M d.Committee of the Whole in Camera,2010 October 12 V 16.COMMUNICATIONS a.Ontario Public School Boards'Association -Update V 17.NOTICE OF MOTION 18.MOTION -NOTICE OF WHICH HAS BEEN GIVEN a.Deferred Motion of J.Stewart re E-Schools 19.ADDITIONAL ITEMS , 20.QUESTIONS/COMMENTS BY MEMBERS 21.ADJOURNMENT THAMES VALLEY DISTRICT SCHOOL BOARD REGULAR MEETING,PUBLIC SESSION 2010 OCTOBER 12 The Board met in regular session on 2010 October 12 In the Board Room at the Education Centre, meeting in public session at 7:00 p.m. to 10:45 p.m.The following were in attendance: TRUSTEES T.Roberts (Chair)T.Grant J.Bennett G.Hart J.Daniels W.Huff S.Doub P.Jaffe F.Exiey B.Murray Regrets:S.Polhill ADMINISTRATION AND OTHERS B.Tucker V.Nielsen L.Elliott M.E.Smith C.Bourbonnais-MacDonald B.Sonier K.Edgar P.Tufts L.Griffith-Jones K.Wilkinson M.Moynihan K. Bushell S.Peters P.Sattler J.Stewart R.Tisdale S.Christie R.Hoffman K.Meeson D.Rajala K.Young L.Baines 1.CALL TO ORDER. Board Chair T.Roberts called the meeting to order at 7:00 p.m. 2.O CANADA AND SPECIAL MUSICAL PRESENTATION The singing of the national anthem was led by the Northdale Public School (Woodstock)Choir followed by two additional selections directed by Teacher Leanne Thomas. 3.APPROVAL OF AGENDA The agenda was approved on motion of R. Tisdale,seconded by F.ExIey. 4.OFFICIAL RECORD -none 5.RECOGNITIONS Tree Dedication -Patricia Smith,1999 Board Chair Trustees J.Stewart and G. Hart paid tribute to 1999 Board Chair Patricia Smith who passed away on February 24,2008.In her honour,a Native Carolinian Tulip tree was planted at the front of the Education Centre recognizing her commitment to providing students with strong roots and wings. Chair Smith's husband,daughter and granddaughter attended the recognition and offered their appreciation to the Board for honouring her memory and service to the Oxford County Board of Education and Thames Valley District School Board students in this way. 6.CONFLICTS OF INTEREST -No conflicts of interest were declared. -2- 7.CHAIR'S ANNOUNCEMENTS Chair T.Roberts announced that, on behalf of trustees,he has responded to all recent e-mails sent to the Board. He reported that he attended the opening of Stoney Creek Public School last week and toured the.school with Ontario Premier Dalton McGuinty. He advised that a meeting of TVDSB trustees and MPPs is scheduled for Friday,December 10, 2010,from 9:00 a.m.to 10:30 a.m.Trustees were asked to contact him with any topics they would like discussed at that meeting.Trustees were also Invited to attend the Bylaws Review Ad Hoc Committee meeting scheduled for Thursday,October 21.., 8.DIRECTOR'S ANNOUNCEMENTS -none 9.PUBLIC INPUT-none 10.ADMINISTRATIVE PRESENTATION a.Full-day Kindergarten Update Supt.C.Bourbonnais-MacDonald provided an update on the Full-Day Kindergarten program. She advised that the Ministryof Education changed the name of this initiativefrom Eariy Learning Program to Full-day Kindergarten (FDK)based on input from communities and parents. There has been a renewed focus on play-based learning in FDKwhich was developed on the concept that every dollar invested in educating children under the age of6 saves dollars insocial services costs in the future. Supt Bourbonnais-MacDonald,along with K Meeson (Manager,Business Services),H.Gerrits (Supervisor,Operations Services)and D. Goodwin (Learning Supervisor,Program Services), provided additional information about the program via a power point presentation.ItIncluded statistics such as,in its first year of implementation, the FDKprogram was being offered in TVDSB 19 schools in 65 classrooms serving 1,323 students,supported by 65 teachers and 63 eariy childhood educators (ECE). The.presenters also described Ministry revenues,expenses,and student enrolment noting that current enrolment figures indicated there were 49 more students registered for FDK than projected in May 2010.Trustees were advised that the Ministryof Education was funding these additional students as half-time as opposed to full-time students.Referring to staffing requirements,Manager Meeson reported 14 additional teachers were builtinto the Board's budget as part of the year-end holdback in preparation for school reorganizations in September; however,an additional 12 ECEs were hired as a result of the additional FDK students. Supervisor Gerrits explained the "Educator Team"which includes a registered Early Childhood Educator and a qualified teacher.She described the interview process and each of their roles within an FDK classroom,and advised that in-service sessions have been developed and would be offered over the next few months. D.Goodwin described what the FDK classroom looks like based on the vision,cunlculum, pedagogy and practice,and accountability.Also mentioned was the play portion of the program which encompasses six areas of learning:personal/social development,math,science, language,physical activity,and the arts.Trustees viewed a video clip of FDK students Involved in a rock washing process. -3- 10.ADMINISTRATIVE PRESENTATION -cont'd a.Full-day Kindergarten Update -cont'd In response to a question,Supt.Bourbonnais-MacDonaid advised that teachers responsible for existing half-day kindergarten programs have been reviewing the curriculum set out by the Ministry of Education for FDKto determine where they can fit aspects ofthe document intotheir programs. When reviewing school sites for future implementation of the FDK program,staff was asked to take into consideration school community socio-economic levels.Staff noted this recommenda tion and advised that they were reviewing the financial and capital implications of a Junior Kindergarten entry point for French Immersion. Tmstees were advised that, on a provincial level,the Ministryof Education expects that school boards will have the program available in 49%of their schools by the end of the third year of implementation. With regard to extended day programs,staff advised that-surveys were done in the spring to determine community/family interest,noting staff met regulariy with community partners to ensure a seamless approach between the extended day and FDK programs. Tmstees discussed the Ministry of Education's funding of FDK and the program's long-term financial impact on the Board's budget.Staff will report back on the following items relating to the first year of implementation for FDK: comparisori of projected versus final enrolment numbers (following submission of the October 31 ^statistics tothe Ministry of Education); •additional expenses incurred yet not fully funded by the Ministry (e.g.classroom resources, capital expenditures,additional staffing,addition of portables). Director B.Tucker noted the many benefits of the FDK program and encouraged trustees to contact Learning Supervisor H.Gerrits to arrange a visit to an FDK classroom in their respective areas. b.Energy Management Plan Exec.Officer K.Bushell,Energy Management Coordinator M.Colquhoun,and Financial Accountability Coordinator N.Hindmarsh reported on the Facility Services Energy Management Plan that has been implemented for all TVDSB facilities. Facility Services has developed a comprehensive Energy Management Plan with the following four major objectives: To procure energy commodities required by the Board at the lowest possible price while ensuring budget stability; To research,evaluate and install building systems that reduce energy consumption; • To research and evaluate green energy strategies and implement pilot projects;and To monitor and track energy usage to ensure our facilities are operating effectively and efficiently. Section 4 of the Energy Conservation Leadership Act,2006,S.O.2006,c.3,Sched.A,states that"The Lieutenant Govemor in Council may, by regulation,require public agencies to prepare an annual energy conservation plan or...such other period as may be prescribed".An Energy Management plan defines how energy is purchased,consumed,conserved and monitored. -4- 10.ADMINISTRATIVE PRESENTATION -cont'd b.Energy Management Plan -cont'd As well,the provincial operational review has noted that an energy management planshould be fomialized and communicatedtothe Board detailing a multi-year energy management strategy. ECO Schools The Eco Schools Program is an initiative that provides awareness ofenergy conservation options for the building users and operators."Lights Ouf campaigns,turning off computer monitors, and Earth Hour are just a few of the initiativesthat are evolving within schools and are supported at •the classroom level. This approach to conservation as well as Energy Conservation Guidelines developed forthe classroom assist inreducing overallconsumption inour schools and Facility .Services participates wherever possible to support this Program. TVDSB Facilitv and Utility Consumption Background CurrentlyTVDSB has just over 10.8 million square feet of buildings which includes 143 elementary schools,28 secondary schools and various other facilities (outdoor educationBoard Office,and maintenance buildings.) The 2010-11 utility budget is $20.1 million.Electricity makes up approximately 60% of the budget,heating,(natural gas, heating oil and propane combined) is approximately 31% and 9% to water &sewage. Enerav Management Agreement In June 26,2001,the Board approved the Energy Management Agreement.This agreement centered around an energy reduction program that included a capital expenditure of $36 million. The scope of the project was to upgrade/replace lighting systems,building controls,HVAC equipment and other energy savings measures.Ameresco Canada Inc.was chosen to conduct facility audits,design and install equipment/systems and to guarantee and monitor the savings. The project began by splitting our facilities into 14 blocks.These blocks were then audited for energy consumption with respect to equipment and building systems.Once the analysis was complete,a plan was created and a realistic payback period was calculated for each grouping. All energy efficient upgrades and retrofits were approved by Facility Services.Once approved, the work was tendered,awarded to contractors and Installed. Ameresco guarantees the energy savings as well as the payback period for each facility.If the facility is found to be not performing at required levels,Ameresco will then be required to pay TVDSBfor any energy savings not realized at that facility.All savings guaranteed have been achieved. Phase II of the Energy Management Program was initiated in January 2006 when TVDSB had the opportunityto implement further energy conservation measures using Good Places to Learn Stage I&II allocations for high arid urgent needs identifiedthrough the ReCAPP program as well as the annual School Renewal Grant.The capital expenditure for Phase II totaled $13.5 million. The equipment and systems that were replaced produce energy savings.Since these measures did not require TVDSB to borrow money as In Phase 1,the energy savings that these measures realized were additional savings with no payback required. 10.ADMINISTRATIVE PRESENTATION -cont'd b.Energy Management Plan -confd The energy savings achieved fromthe period 2002-03 until 2009-10 is $26.3 million.Ofthis, the amount of$25.2 million (Phase I)has been applied to loan payments for the energy retrofitsand the amount of $11 million (Phase II)has been utilizedby Facility Services for interiorfinishes and grounds as per the Board motion. The loan for energy retrofitsis anticipated to be completely paid by 2011-12. Enerov Management Plan The plan is comprised of the following four components: 1.0 Energy Procurement (Electricity and Natural Gas) 2.0 Energy Conservation Measures 2.1 Equipment/System Retrofitting,such as: -Boiler Retrofits -HVAC Unit Replacements &Retrofits -Cooling Tower Upgrades -Chiller Upgrades - Lighting Retrofits - Gym Lighting Sensors - Gym Light Fixture Replacement. -Low Water Use Fixtures -Exterior Light Emitting Diode (LED) Lighting -Interior LED Lighting - Low Wattage Fluorescent Lamp Replacement . '-Occupancy Sensor Lighting Control -Corridor Lighting Controlled by Occupancy Sensors -Automated Computer Workstation Shutdown 2.2 Building Automation Systems 2.3 Summer Mechanical Cooling Lockout Program 2.4 Energy Efficient Design in New and Renovated Schools 2.5 Future considerations -energy management systems currently being piloted or investigated for our schools are as follows: -Daylighting Control in Classrooms -Corridor Daylighting -Chiller Free Cooling Cycles - Drain Waste Heat Recovery -Ground Source Heating/Cooling Systems -Consolidation of Programs in Schools During the Summer -Expansion of Building Automation Systems within Schools -Integration of the Portable Classrooms into the BAS 2.6 Energy Consumption Incentives 3.0 Green and Renewable Energy Initiatives (Supplementary Solar Hot Water and Solar Electricity Production,and Co-generation System) 4.0 Energy Monitoring and Tracking Trustees were advised that Facility Services will continue to aggressively purchase energy commodities,search out and implement new energy conservation equipment,measures and operating procedures.To ensure that the plan is successful,continued tracking and monitoring of all consumption will be a priority to validate Facility Services'goal to conserve energy wherever possible and feasible.Any Green and Renewable Energy Technology will be Investigated to see the benefit that it may provide to TVDSB. k Details relating to financial savings and debt projection were set out in Appendix A of the report. -6- 10.ADMINISTRATIVE PRESENTATION -cont'd b.Energy Management Plan -cont'd / Staff responded to questions from trustees about the energy saving measures contained in the report. 11.MINUTES OF THE 2010 SEPTEMBER 28 BOARD MEETING a.Confirmation of Minutes The minutes of the Regular Board Meeting, 2010 September 28, and the following amendments,were adopted on motion of J.Stewart,seconded by F.Exiey: •TmsteeHuffwaslnattendanceatSeptember28,2010BoardMeeting;, •the Student Trustees Meeting date should read October 21,2010. b.Business Arising from the Minutes Trustee G. Hart stated he was disappointed with the Board's decision regarding trustee honorarium In relation to the use of Ministry of Education funds for meeting attendance.As a result, he moved the following motion,seconded by J.Stewart: / That the attendance amount of $16,600 be added to the Trustee Professional Development lineof the Board's annual budget with priority for professional development' opportunities beyond the borders of Thames Valley. The motion was subsequently withdrawn following Informationfrom staff that the amount trustees may wish to use for attendance was buildingIntothe overall amount allotted by the Ministry for honoraria.Since trustees voted to receive as an honorarium the maximum allowed based on a percentage of student enrolment, there were no additionalfunds remaining for use as proposed In the motion. Staff agreed to follow up on.this matter and provideadditional Information about the fundingof trustee honoraria at the next meeting. 12.STUDENT TRUSTEES'UPDATE -none 13.REPORTS FROM THE ADMINISTRATION a.Replacement Municipal Representative for the Membership on the Colbome Street Accommodation Review Committee Exec. Supt.K.Dalton presented a report on the replacement of a Municipal representative on the Accommodation Review Committee for the Colbome Street,North Meadows,and ' Southdale Public Schools in Strathroy).She noted that a request was sent to the Municipality of Strathroy-Caradoc seeking a replacement for the late Mel Veale,Mayorof Strathroy, who has been serving as the representative.Confirmation was received frornthe Municipality that the Deputy mayor,Joanne Vanderheyden,would be taking on this role effective Immediately. RECOMMENDATION: That the following Municipal representative be approved for membership on the Colbome Street Accommodation Review Committee as indicated: Colbome Street,North Meadows,Southdale Public Schools: Municipal Representative -Joanne Vanderheyden,Deputy Mayor, Municipalityof Strathroy-Caradoc The recommendation was approved on motion of S.Peters,seconded by S.Doub. -7- 13.REPORTS FROM THE ADMINISTRATION -cont'd a.Replacement Municipal Representative for the Membership on the Colborne Street Accommodation Review Committee -cont'd In response to a question,Director Tucl<er advised that the process for replacing municipal representatives on Accommodation ReviewCommitteeswas different than that followed for relacing other ARCmembers.Municipal representatives requiredapprovalbythe Chairs' Committee whereby parent representatives were approved at the school level. 14.REPORTS OF COMMITTEES a.Report of the Policy Worlcing Committee MEMBERS T.Grant (Chair) J.Bennett Regrets:S.Peters Absent:R.Tisdale 8.Doub T.Roberts 2010 September 28 2:15 p.m.-4:15 p.m. ADMINISTRATION AND OTHERS B.Tucker M.Sereda L.Elliott S.Christie B.Strong J.Pitman Visitor:R.Palmer 1. APPROVAL OF AGENDA -The agenda was approved by motion. 2.CONFLICTS OF INTEREST-none declared 3.COMMITTEE REPORT OF JUNE 22.2010.AND TRACKING SHEET The Committee report of June 22,2010,and the updated tracking sheet were provided for information. It was requested that outstanding documents from the previous,school year listed in "Policies/Procedures Under Revision"be brought to the Committee for consideration. 4.POLICY/PROCEDURE -TO COMMITTEE FOLLOWING PUBLIC INPUT a.Community Use of Faciiities Policy and Procedure Supervisor P. Amaral joined the meeting to report on public input received on the • CommunityUse of Facilitiesprocedure.She advised that twoletters were received, one from Forest City Taekwondo requesting wording changes In Category C from "groups whose sole purpose Isto function as a youth sports organization" to "groups whose primary purpose Isto function as a youth sports organization". The organization will be advised that the categories are determined bythe Ministry of Education. It was noted that both Class C and D are subsidized.No change In the procedure was recommended. -8- 14.REPORTS OF COMMITTEES -cont'd a.Report of the Policy Working Committee -confd 4.POLICY/PROCEDURE -TO COMMITTEE FOLLOWING PUBLIC INPUT -cont'd a.Community Use of Facilities Policy and Procedure -cont'd The second letter from Tecumseh Community School requested that its group be enshrined into the policies and procedures so they can use the facilities without charge.It was noted that,likemany other groups, this group is currently not being charged.Itis recommended that no change be made to the procedure. Supervisor Amaral indicated that rates will be removed from the procedure and posted to the Board's website to enable fee changes as required. The fees will be reviewed annually and could potentiallybe adjusted to reflect facility cost variances.It was requested that the rates also be accessible to the publicvia the website.She described changes to Section 4.1 "IneligibleActivities"of the procedure to cover unusual requests to use Board facilities such as filming. Supervisor Amaral responded to members'questions related to implementation of the procedure.The following motion was moved and carried: That the revised Community Use of Facilities policy be forwarded to the Board at its October 12,2010,meeting for approval and the procedure for information. b.Violence in the Workplace Policy Manager B.Strong joined the meeting to advise that no publicinputwas received on • the Violence inthe Workplace policyduring the period it was posted to the Board's website. The following motion was moved and carried: That the revised Violence in the Workplace policy be forwarded to the Board at its October 12,2010,meeting for approval. c.Partnerships with External Agencies for Provision for Services by Regulated Professionals and Paraprofessionals Procedure Manager B.Strong advised that "public inputwas received on the Partnerships with External Agencies for Provision for Services by Regulated Professionals and Paraprofessionals procedure related to criminal background checks.She noted that the procedure does reference the requirement for criminal background checks in Section 8 of Appendix A. The following motion was moved and carried: That the revised Partnerships with External Agencies for Provision for Services by Regulated Professionals and Paraprofessionals procedure be forwarded to the October 12,2010,Board meeting for information. -9- 14.REPORTS OF COMMITTEES -conrd a.Report of the Policy Working Committee -cont'd 4.POLICY/PROCEDURE -TO COMMITTEE FOLLOWING PUBLIC INPUT -cont'd d.Tagging of Unsafe Equipment Procedure Manager B.Strong advised that no public Input was received on the Tagging of Unsafe Equipment procedure during the period it was posted to the Board's website. The following motion was moved and carried: That the revised Tagging of Unsafe Equipment procedure be forwarded to the October 12,2010,Board meeting for Information. e. First Aid Training Procedure Manager B.Strong advised that no public Input was received on the First Aid Training procedure during the period It was posted to the Board's website. The following motion was moved and carried; That the revised First Aid Training procedure be forwarded to the October 12, 2010,Board meeting for information. f.Ministry of Labour FacilityVisit Procedure Manager B.Strong advised that no publicinputwas received on the Ministry of Labour Facility Visitprocedure duringthe period itwas posted to the Board's website. She described housekeeping changes made to the document The following motion was moved and carried: That the revised Ministry of Labour FacilityVisit procedure be forwarded to the October 12,2010,Board meeting for Information. g. Environmental Education and Management Program Policy&Procedure Exec. Supt. L.Elliott,Learning Coordinator J. Pitman and Australia visitorRay Palmer, School Education Directorfrom NewSouth Wales, joined the meeting. Exec. Supt.Elliott advised that no public input was received on the Environmental Education and Management Prograrn policy and procedure duringthe period itwas posted to the Board's website. Over the next few months, a report will be brought to the Board outlining the accomplishments ofthe Environmental Education and Management Committee. Exec. Supt.Elliott and Co-ordlnator Pitman responded to members'questions. The following motion was moved and carried: That the revised Environmental Education and Management Program policybe forwarded to the October 12, 2010, Board meeting for approval and the procedure for information. 5.NEW POLICIES/PROCEDURES UNDER DEVELOPMENT -none -10- 14.REPORTS OF COMMITTEES -cont'd a.Report of the Policy Working Committee -cont'd 6.DRAFT POLICIES/PROCEDURES TO COMMITTEE a.Footwear Procedure Executive Supt M.Sereda and Manager B.Strong joined the meeting to present the • draft procedure on Footwear. Exec. Supt.Sereda advised that'it is the result of a directive by the Ministryof Labour who laid 10 orders against six schools related to the wearing of inappropriate footwear which resulted in a number of accidents.Because of the MOL order,he requested that there be a reduced period of public input. Manager Strong Indicated that the order applies to all workers during the course of employment with the Board including classroom instruction, yard duty and outside of the school.Supervisors are responsible to ensure that department staff wear appropriate footwear and to document any non-compliance.She advised that there is a transitional period with full implementation once the procedure is approved by the Board. However,the six schools charged are required to abide by the Order effective June,2010. Manager Strong responded to trustees'questions.It was noted that the procedure applies only to staff; however, itis expected that temporary staff will also wear appropriate footwear while on duty at Board facilities. Exec.Supt.Sereda indicated that he is working through the issue of staff who provide medical notes related to their footwear.In the interim,employees will be apprised of the need to wear appropriate footwear.Once adopted,non-compliance will become an HRdiscipline issue and personal and corporation fines through the Ministry of Labour may apply. The following motion was moved and carried: That the draft Footwear procedure be posted to the Board's website for public input for 30 days. 7.DRXFT POLICY/PROCEDURE REQUIRING ADDITIONAL CONSIDERATION - None. 8.POLICIES/PROCEDURES UNDER REVISION a.Teacher Hiring Independent Procedure Exec.Supt.Sereda and Manager J.Cuddle joined the meeting to describe revisions to the Teacher Hiring procedure.The document has been amended to reflect the name change from "Applyto Teach"to "Applyto Education".Exec.Supt.Sereda requested that because this is a housekeeping change,the revised document be forwarded directly to the Board for information. The following motion was moved and carried: That the revised Teacher Hiring independent procedure be forwarded to the October 12,2010,Board meeting for information. -11- 14.REPORTS OF COMMITTEES -cont'd a.Report of the Policy Working Committee -cont'd 9.DRAFT/APPROVED POLICY/PROCEDURE REQUIRING FURTHER CONSIDERATION -none 10.OTHER BUSINESS a.Electronic Committee Material Itwas requested that ifthere are no changes suggested through public input,itnot be necessary to reproduce the documents forthe Committee's perusal.It was agreed to consider piloting a process inthe new year where the documents are emailed withthe Committee notice and not printed inthe Committee packages.It was noted that laptops will be required for the Committee to accommodate the new process. b.Australia Policy Development Process Mr.Palmer described the policyapproval process in Sydney noting various representatives from stakeholder groups inthe region sit on a Policy Committee through the central office of the Ministry of Education. Approved documents are distributed to regional directors and apply to all boards in the region. Each board does not develop its own policies unlike Ontario boards. 11.DATE AND TIME OF NEXT MEETING The next meeting was scheduled for Tuesday,October 26, 2010, inthe Governor Simcoe Room. 12.ADJOURNMENT The meeting adjoumed by motion at 4:15 p.m. RECOMMENDATIONS: 1.That the CommunityUse of Facilities policy be referred to administrationfor updating and for presentation to the Policy.Working Committee at a future meeting. 2.That the revised Violence in the Workplace policy be approved: 3.That the revised Environmental Education and Management Program policybe approved. TRACY GRANT Chairperson The recommendations were approved on motion ofT. Grant,seconded byR.Tisdale. Trustee Grant advised that the reason the CommunityUse of Facilities policy was being referred back to administration is due to the fact the Ministry of Education has issued changes to fees and additional information. A question was raised about the application ofthe Board's draft footwear policy on trustees.Director Tucker replied that the policy was in response to a Ministry ofLabourorder and, as a result, is only applicable to Board staff.Itwas noted;however,that CAS workers and parent volunteers working in schools would be asked to wear appropriate footwear. -12- 14.REPORTS OF COWIWIITTEES -confd b.REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE MEETING 2010 September 21 3:15 p.m.-4:30 p.m. Members Administration and Others F.Exiey,Trustee C. Brunette, AboriginalEducation Advisor,Program J. Henry,Chippewa of the Thames Services W.Huff,Trustee (Chair)M.Deeb, Vice-Principal,Saunders S.S. P. Sattler,Trustee L.Elliott,Executive Superintendent,Program Services T. Smith,Chippewa of the Thames D.MacPherson,H.B.Beal S.S. L Merner,Corporate Assistant,Ed Centre J.IVIcCredie,Principal,A.E. Duffield P.S. D.Mitchell,Acting Principal,Delaware Central P.S. L Nicholas,Education Coordinator,Munsee-Deiaware Nation L.Pressey,Leaming Supervisor,Ed Centre Regrets Absent C.Cornelius,Oneida Nation of the Thames M. Elijah,Oneida Nation of the Thames 1.CALL TO ORDER The meeting convened at 3:15 p.m. at the Antlej;PublicSchool at Chippewa ofthe Thames First Nations.J. Henry welcomed the committee and introduced a grade 6 student who opened the meeting with the school motto. 2.APPROVAL OF AGENDA -The agenda was approved as printed. 3.CONFLICTS OF INTEREST - No conflicts of interest were declared. 4.REPORT OF MEETING-2010 June 15 It was noted that the 2010 June 15 report was presented to the Board on 2010 June 22. 5.BUSINESS ARISING FROM MINUTES Trustee F.Exley inquired about the following items from the 2010 June .15 minutes. a.Regarding item #6 "Project Funding", he inquired if the project funding had been announced and noted that it was announced lastvyeek. b.Regarding item #6 "Tuition Agreement',he sought clarification that the agreement has been finalized.Exec.Supt.L. Elliottwill give the committee an update under item #6.b. c.Regarding item #12 "Additional Items" he inquired if the Internal posting for the Oneida Language instruction at Saunders S.S.and H.B.Beal has been accomplished and it was confirmed that it has. d.Regarding item #12 "Additional Items",it was reported that the 2008-2009 ASKEW award winner is Rebecca Doxtator and the 2009-2010 award winner was Kathleen Doxtator. 6.PROGRAM SERVICES UPDATES a.Australia Exchange Presentation Exec.Supt.L. Elliott and Learning Supervisor L.Pressey presented "Learning from Australia: Colleagues Leaming from the Educators Across the Province'-OPC"to the Committee. -13- 14.REPORTS OF COMMITTEES -confd b.REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE MEETING -cont'd 6.PROGRAM SERVICES UPDATES -confd a.Australia Exchange Presentation -cont'd Exec. Supt.L.Elliott and L.Pressey traveled to Australia during the summer as part of the Ontario Principals'Council LEAP Exchange called "Leading Educators Across the Planef. The exchange was open to principals and superintendents Insix school districts across Ontario of which Thames Valley was chosen as one of those six districts. Of the 24 applicants who were selected,12 were from TVDSB.Two superintendents and 10 principals traveled to Sydney, Australia with each person gaining experienced from a different school or district Exec. SupL Elliott described her project noting her focus was Aboriginal Student Literacy. The project goal was to gain experience which she could Incorporate into TVDSBand share withthe First Nations Advisory Committee.She had the opportunity to travel to a number of schools and spend time witha superintendent and four staff members who were responsible for the Aboriginalportfolio.She toured two elementary schools,one of which had a high percentage of Aboriginal students. Exec.Supt Elliott observed and discussed with staff the Importance of integration of culture into the curriculum.These were shown in the South Western Sydney Aboriginal Education Portfolio.Plan 2009-2011 that she distributed to the Committee. Inthe southwestern Sydney region where Exec. Supt.Elliott was located,there were 275 schools where 80% of students are English language learners and approximately 16%are • Aboriginal students.She advised that there is no self identification at this time but there is awareness of where students are located. In Australia,there is a Cool Abod Dynamic Assessment Model but there are few programs that target the gifted and talented population.This model is used to identify students within a population who are gifted and talented.There are very specific programs forAboriginal students who are gifted.The tool is primarily used with Aboriginal students but itcould also be used within English language users. Exec.Supt Elliott will send the web linkfor additional information on the model through L. Memer. She noted that it Is important to use this tool and not rely on IQ tests alone for students of culturally diverse students to identifywho the gifted and talented ,are withinthat population. The research paper,published in 2006,is based on the premise that disadvantaged culturally diverse students are not identified through regular standardized IQ testing. Exec.Supt Elliottfelt itwould be useful to see,from the TVDSB students that have been tested in grade 4,whether or not they can be placed In a gifted program. Most of the students from the First Nations communities are in grade 7 or grade 9 so the opportunity for testing has been missed. She distributed the South Westem Sydney Aboriginal Education Portfolio Plan 2009-11 to the Committee noting this school district is similar to TVDSB in that the focus is on literacy and numeracy.The targets inAustralia are to reduce the achievement gaps between Aboriginal and non Aboriginal students.The specific targets that are being looked at are a 50% reduction of the achievement gaps and eliminating it by 2016. -14- 14.REPORTS OF COMMITTEES -cont'd b.REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE MEETING -confd 6.PROGRAM SERVICES UPDATES -confd a.Australia Exchange Presentation -cont'd The number of Aboriginalchildren participating in pre-school programs are similar to TVDSB. Some daycare centres are attached to some of the schools.At one school,there was a separate preschoolfor Aboriginal students. There is nojunior kindergarten butthere issenior kindergarten which is a full-day model. Grade 12 students receive graduation diplomas. As students progress from grade 9 to 10, they do not have to pass credits or courses.-The mark the student receives is what they are given and they then move on to the next grade.When they move to post secondary,they complete some examinations or Vocational Education Training which is similar to London's community colleges. The four priority areas are Literacy,Numeracy,Engagement and Retention,and Teach Quality. Australia as a Nation has published a brochure on the Acknowledgement of Country. At every public gathering including Board of Education events,student events,etc. an Aboriginal person or someone from the Board office acknowledges the territoryor the land of the people of that particular place.Exec.Supt.L Elliott suggested discussing incorporating these practices at TVDSB. She noted that reciprocal visits are planned for next week for a two-week visit She thanked J. Henry for providing a tour of Antler Public School to some of the Australian guests on 2010 October 1. Ms.Pressey shared her experiences whilevisitingAustralia noting her colleague was a . principal.She was assigned to Kingswood Public School and her research project was using data to inform instruction and improve student achievement.She distributed a school report from Australia.Exec. Supt.Elliott noted that she would like to discuss implementing this concept in Thames Valley as well. Ms.Pressey advised that in Australia there are state-wide schools and in every state there is a different curriculum. Within the next thee years,there may be a National curriculum.There are also a few private schools that are funded by the government.The difference between private schools there compared to Thames Valleyis that there are more theme-based schools and entrance requirements to the schools. b. Tuition Agreement-Update Exec. Supt.Elliott advised that Board counsel has reviewed the draft tuitionand provided - comments.She has been in contact with legal council for Chippewa of the Thames and Oneida.The document has also been to Executive Council for discussion and will go forward to the Board's Internal group on 2010 September 25.The goal is to complete this process within the next few weeks.Exec.Supt.Elliott or the Board's lawyer will work directly with the bands'lawyer for completion.The document will be brought back to the committee once it has been completed. Oneida and Chippewa of the Thames have come together to work on tuition renegotiations. TVDSB signed with'Muncey a year ago and the agreement needs to be reopened to insert a clause for an annual review of the agreement. -15- 14.REPORTS OF COMMITTEES -cont'd b.REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE MEETING -cont'd 6.PROGRAM SERVICES UPDATES -conf d c.Ministry Curriculum Review for Native Studies and Native Language C. Brunette distributed a handout from Leslie Whiteeye who is ina Provincial role looking at the revisionto the NativeStudies and NativeLanguage curriculum.She indicated that the. slides describe what is involvedin a curriculum review and renewal process.All of the subject areas are on a seven-year cycle. The committee inquiredabout full-day kindergarten as it relates to Aboriginal education. Exec.Supt.Elliott will report back to the committee. d.First Nations Cultural Awareness Training C. Brunette distributed a draft handout "Proposed First Nations Cultural Awareness Training Agenda for grade 9 and grade 10"and provided draft details forthe First Nations Cultural Awareness Training: Date:Thursday November 4"^,2010 Time;8:00 AM to 4:30 PM Location: Pick up atTVDSB Education Centre Drop off at TVDSB Education Centre Program Services is providingfunding for 25 teachers and the required buses. Ms Brunette requested feedback from the committee regarding the draft agenda. The committee suggested including key teachers such as Math, English and Science. It was requested that other comments or suggestions be fonvarded to her. e.Programs Services -Update FNMl Student Achievement Committee -Updates •Review committee mandate and membership • FNMlAction Plan 2009-10 -Living Document • Annual Progress Report-Baseline Data for FNMl students Professional Development for Grade 9 and 10 Teachers ~Consultation •Board is covering release time for 25 teachers and transportation • Board is lookingfor a partnership withthe First Nations -requesting for in-kind space,food and honorariums for local speakers • Identify a date that works for the secondary schools •Share draft agenda -seek advice and direction FNMl Student Success Team Pilot-Updates • Outline the pilot project and participating pilot schools •Review date for the PD session and sample agenda Family-Based NL Program -Updates •Update on the NL Teacher posting • Review the registration process •Share the anticipated start date Ministry FNMl Special Grant Funding Proposal -Updates Areas of focus In the application: •Dare to Lead:Outdoor Student Leadership Retreat Transition Guide Indigenous Student Arts Programs FNMl Culturally Enhanced Resources for Teachers - JK to Grade 8 -16- 14.REPORTS OF COMMITTEES -confd ^ b.REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE MEETING -confd 6.PROGRAM SERVICES UPDATES -cont'd e:Programs Services -Update -cont'd •Professional Learning Communities (PLCs) for MS Teachers-Partnership with Waterloo District School Board •Professional Learning Communities (PLCs) for Elementary Teachers -Partnership with Standing Stone and Antler River. Familyand Community Engagement Initiatives -Community Consultations,Indigenous Arts Festival,and Parent-Teacher Visits on the First Nations. Visiting Elders and Cultural Teachers Program -Update Announce launch date -September 10,2010 f.FMNI Success Action Plan Itis a Board level action plan that is used for the FNMl framework policy as a guide to action Committee will be meeting every two months withthe next meeting on 2010 December 30. The action plan will be an agenda item. 7.REQUEST FOR PROPOSAL PROCESS FOR PROGRAMS Inthe past, the 4^^R has completedworkforProgramServices which has been paid from the fundingreceived fromthe Ministry proposals to out source.This year, help is required forthe mentor program, two student symposiums and the Dare to Lead outdoor student leadership retreat. Program Services wants to avoid what has happened with some Government organizations in awarding a substantial contract to one vendor. To be transparent and to respect purchasing policies,Program Services is working with Business Services to complete the RFP. This is a detailed description ofthree Initiatives that will be advertised to the community. Since it is beingconducted through the Purchasing Department, it will allowany organization or individuals who are qualified to place a bid.The RFP will be advertised for 16 days. It will be posted to the TVDSB website and posted nationally. The RFP then is referred to a committee that reviews the proposals to create a recommendation for Board approval. The process takes a couple of months to complete. Anyquestions or concerns are to be directed to C.MacKenzie,Purchasing Services. 8.PRINCIPALS'UPDATE Saunders Secondarv School Facility The First Nation's Cultural Centre is being used every day for classroom and non-classroom activities. Opening ceremonies are taking place each morning. Every Wednesday,Education partners are in the school meeting with students. Student Success Attendance is the focus for the month of September.Itis hoped to ensure that many First Nations students are attending classes by way of personal contact,phone calls home,and to the Education partners along withmeeting with parents.The.school is also working diligently withthe First Nations student counselor on an early warning system.Students who reach 5 or 10 unexplained class absences are counseled and a plan is put in place for success.If these absences persist,students are referred to the Saunders First Nations Student SuccessTeam. -17- 14.REPORTS OF COiWMITTEES -cont'd b.REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE MEETING ^cont'd 8.PRINCIPALS'UPDATE -cont'd Saunders Secondary School -cont'd Program Saunders is running two First Nations studies courses and the Oneida Language course this semester. Upcoming Dates 2010 Sept.28 Post Secondary Info Session for Graduating Students Oct. 08 Progress Reports Distributed Oct. 14 Pamet-Teacher Night 3:30-6:30 pm Oct 27 School Council -7:00 pm Library Oct.28 Awards Night -7:00 pm Auditorium Delaware Public School Currently,there are 19 students from Oneida and 15students from Muncey.Two students presented the Oneida Prayer at the October 5 assembly. Early Learning Program teachers will be having a daily Smudge in theirclassrooms.Vice-Principal D. Mitchell and C. Rogers, School Support Worker,will work together to coordinate a Smudge at the school's first assembly. Vice-Principal D.Mitchell recently contacted C. Brunette regarding parent interviews. Thames Secondarv School Currentlythere are 29 band-funded students:11 students from Chippewa on the Thames,1 student from Muncey and 17 students from Oneida. Inaddition,there are 45 students who are self-identified, but are not band-funded students.Thames welcomed Carrie Rogers to the school as the part-time First Nations counsellor. Teacher MichelleBrown was involved in some FNMl activities last year and is going to start a club for FNMI students.She and Carrie are advertising the Career Fairon 2010 September 24 and are hoping to have some students attend. One of the urban First Nations students will be designing and painting a mural based on FNMI themes on one of the walls in the main hallway. Thames S.S. plans to be Involved inthe Visiting Elders program and hopes to take advantage of the arts funding forthe art and drumming classes.It will be holding a series of"First Nations and Friends" luncheons on Fridays to encourage collaborationamong the students and withthe on-reserve education counsellors. Lambeth Public School School Goal: To increase the level of students writing at level 3 by 5% or more on school and provincial assessments There are 32 Grade 8 Oneida students and 4 Grade 7 Oneida students at Lambeth Public School. Oneida Awards Night- The students from both M.B.McEachren and A.E.Duffield were recognized. Oneida Language Classes There are twoOneida language classes a Grade 7 and a Grade 7/8. Mrs,Whiteye is teaching these classes. -18- 14.REPORTS OF COMMITTEES -cont'd b.REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE MEETING -cont'd 8.PRINCIPALS'UPDATE -cont'd Lambeth Public School -cont'd Onelda Support Rhonda Doxtator is at the school each day to provide liaison between the school,community and students. OneidaPrayer The Onelda Prayer is used In the morning announcements to support the school's diversity and incluslveness.Oneida students assist with the reading of the prayer. Parent Interviews Funding has been provided this year for the Grade 7 and 8 staff to have release time to come to the Onelda Education Office for Interviews.A date has yet to be set. Meet the Teacher Night All parents are Invited to the Meet the Teacher Nightat Lambeth Public School on Wednesday, September 22, from 5:30-7:00. FNMI Student Success and Grade 8 Mentioning Programs Lambeth Public School Is a pilot school for the First Nations Metis and Inuit (FNMI)Student Success Team. Grade 8 Trip There Is a graduation trip to Camp Olympla set for October 13-15.The parent information night was held on September 9th.Fundralsing Is in place to assist students. Terry Fox The annual school Terry Fox Run will be held on Thursday,September 30th. Mrs.Whiteye is organizing the event and the Oneida students have been helping with posters and announcements. Awards The Term Assemblies will recognize academic excellence in numeracy and literacy,as well as sport, music and service activities for Grades 1-8. 9.COMMUNITY UPDATES L.Nicholas updated the committee on his work with Indigenous Education Coalition and on this year's First Nations Career Fair.It was suggested that students be encouraged to attend. T. Smith II suggested that item #9 be changed to "School Updates"In place of "Community Updates". C.Brunette noted that It was decided that only one First Nations counsellor will need to attend the First Nations Advisory Committee meetings. 10.ADDITIONAL ITEMS. The Committee was concerned that students may not understand the difference between Guidance Counsellors and First Nations Counsellors.It was explained that First Nations Counsellors help with social and emotional support while Guidance Counsellors help withsocial and emotional areas.They are geared towards helping with career choices and credit. It was suggested that this be Included in the transition program.It was requested that an agenda Item entitled "A Brief History on Counsellors"be presented by M.Deeb at the next meeting. The Conimlttee sought an update for Alternative Education.It will also be added to the next agenda. The Committee Inquired about the Transition Guide and students Interested In going on to post secondary.C.Brunette to look Into the matter. V,-- -19- 14.REPORTS OF COMMITTEES -confd b.REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE MEETING -cont'd 10.ADDITIONAL ITEMS -confd The Committee sought inputon the fundingfor First Nations Counsellors. Exec. Supt.L.EJIiott will contact Principal B. Howse at the Wheable Centre. 11.FUTURE MEETING DATES The following future meetings were scheduled: Date (Tuesday)Location 2010 October 19 Oneida Nation of the Thames 2010 November 16 ' Lambeth PS (formerly A.E.Duffield)• 2010 December 14 Saunders Secondary School 2011 January 18 Delaware PS -tentative 2011 February 15 Muncey 2011 March 22 TBA 2011 April 19 TBA 2011 May 17 TBA 2011 June 21 TBA 12.ADJOURNMENT A motion to adjourn the meeting at 5:10 p.m.was carried. RECOMMENDATIONS:none W.HUFF, Chairperson Trustee J Bennett asked about membership from Munsee on the committee.Trustee Huff indicated that the Munsee voting member had not attended a meeting for some time but the band does send an observer.He noted that Munsee has been contacted and he was.awaiting a response.It was clarified that quorum for the meetings is adjusted based on the number of voting members remaining on the committee. Trustee P.Battler stated it was a good practice and helpful to committee members to hold First Nations Committee meetings at First Nations sites. c.REPORT OF THE CHAIRS'COMMITTEE 2010 OCTOBER 6 9:15-11:30 a.m. MEMBERS T.Roberts (Chair) T.Grant (-11:20) J.Bennett (9:30) J.Stewart ADMINISTRATION AND OTHERS B.Tucker S.Christie 1.APPROVAL OF AGENDA The agenda was approved as amended adding items 8.a-d. 2.CONFLICTS OF INTEREST -none declared -20- 14.REPORTS OF COMMITTEES -confd c.REPORT OF THE CHAIRS'COMMITTEE -cont'd 3.REVIEW OF 2010 OCTOBER 12 BOARD AGENDA The agendas forthe in-cameraand public Boardmeetings of2010 October 12were discussed and updated." Tmstee Stewart left the meetingat 10:20a.m. and rejoined the meetingat 10:35a.m. The need for trustees to be aware ofdraft and policiespriorto being presented to the Boardfor approval was raised.It was agreed that the matter will be discussed at the next Trustee Retreat. 4.CORRESPONDENCE -none 5.MPP MEETING Ameeting with the region's IVlPPs was plannedforDecember 10 from 9:00-10:30.Potentialagenda itemswere identified including Full-day Kindergarten,Inclusion and Equity,School Health Support Services, MentalHealth, and Agreement withCounty Council.Chair Roberts will seek additional items from the trustees. 6. REVIEW OF STAFFING (2009-10 Budget follow-up) Director Tuckersought direction on a process to review staffing and organization structure across all departmentsto seek additional efficiencies.Hesuggested contracting outa position to leadthe review and itwas also suggested that an RFP be prepared. Itwas agreed that he will speak with an individual and reportback tothe Chairs' Committeeon a process to address the staffing review. 7.ELECTION-NEWTRUSTEES Planning for orientation of new trusteeswas discussed.It was noted thatthe OPSBA andthe Ministry of Education are also developing training sessions fortrustees. ChairRoberts indicated that Ontario Education Services Corporation is planning 14 professionaldevelopment modulesas well as three certification courses:Essentials of Good Governance for School Boards, Leading Board Committees and Chairing a District School Board. The appointment ofa mentorwas raisedas a valuable tool for newtrustees andsuggested that mentors for new trustees be the returning trustees forthe area where possible. Anunderstanding of the communication process between the system and administration,an overview of pariiamentary procedure,governanceandthe accommodation history were alsocitedas important information for the training sessions. Itwas suggested thatthe newtrustees meet with the supervisory officers with whom they will be working intheir areas of representation. It was agreed that a handbook will be prepared of necessary orientation information and department tours will be conducted inthe new year. As well,trustees will be invited to attend an initial orientation session at 4:00 p.m. on November 9 , signtheirOath and have dinner with the Senior Administration priorto the Board meeting. AnIn-camera meeting will not be planned forthat evening. Itwas notedthat outgoing trustees are requiredto returntheirequipmenttothe Trustees'Assistant by November 30. 8.OTHER BUSINESS a.Full-Day Kindergarten DirectorTucker reported on class sizes and the 24:1 cap inthe Full-Day Kindergartenprogram. -21- 14.REPORTS OF COWIMITTEES -confd c.REPORT OF THE CHAIRS'COMMITTEE -cont'd b.Trustee Honoraria Calculationsforthe trustee honoraria was discussed notingthe figures forthe 2010-14 term and 2009- 10 as follows: 2010-14 Term 2009-10 Chair $24,787.00 $25,012.08 Vice-Chair 20,514.00 20,710.54 Trustee '16,241.00 16,409.00 c.Ontario Student Trustees'Association Director Tucker noted that there are 13 boards that do not send their student trustees to Ontario Student Trustees'Association (OSTA)conferences because of liability concerns. The Council of Directorsof Education will be contacting OSTAoffering assistance to address outstanding issues. d.Children in Poverty ChairRoberts advised that media from the City of London has reported that one in five children in the area are facing poverty.They have asked what initiatives are in place to assist children and offered theirheip. He suggested that resources be funneledthroughthe Thames Valley Education Foundation.He suggested meeting with the media personnel to discuss addressing the poverty issue across the system.Director Tuckeradvisedthatthe Board is woridng with the Child Youth Network to provide similarpartnerships. Chair Roberts will invite them to attend a meetingtodiscuss child poverty. DirectorTucker advised trustees that he was developing a report to the Partnership Committee on the involvement of ChildYouth Network. e.Sherwood Forest ARC Trustee Bennett reported on letters ofconcern related to the Sherwood Forest ARC and a potential accommodation agreement withthe Cityof London. Director Tucker will respond to the letters and copy trustees.He will advise the trustees that the memo will be coming. 9.DATE AND TIME OF NEXT MEETING The following meetings were scheduled for 9:00 a.m.: October 20 •Novembers,17 10.ADJOURNMENT-The meeting adjourned at 11:30 a.m.by motion. T.ROBERTS Chairperson Trustee P. Jaffe advised that a motionis pending on the Churchill Accommodation ReviewCommittee (ARC) regarding the adjournment ofthat ARC fora year related to use as hospital grounds. Heasked ifthere is a procedure whereby an ARC membercan put forward a motion todeferan ARC.Director Tuckeradvisedthat ARCS are Board-sanctioned committees; therefore, motions can be made at the committee levelbut cannot be acted upon untilitis presented to the Board for final consideration. In response to a question from Trustee P.Sattler,Director Tuckeradvisedthatthe process for managing the replacementofa an ARC Chairifa trustee was not re-elected was toselect anotherchair from the trustees remaining on the ARC. -22- 14.REPORTS OF COIWWIITTEES -cont'd d.REPORT OF THE COMMITTEE OF THE WHOLE -IN CAMERA 2010 OCTOBER 12 MEMBERS PRESENT ADMINISTRATION AND OTHERS J.Bennett (Chair)P.Jaffe B.Tucker S.Christie 8.Doub S.Peters K.Young F.Exiey T.Roberts T.Grant P.Sattler G.Hart R.Tisdale W.Huff Regrets:J.Stewart,S.Polhill, B. Murray, J.Daniels The Committee met in camera from 10:05 p.m. to 10:19 p.m. 1.APPROVAL OF AGENDA -The agenda was approved by motion. 2.CONFLICTS OF INTEREST -No conflicts of interest were declared. 3. Confidential negotiation and personal matters were discussed. 4. RISE AND REPORT - A motion to rise and report was moved and carried at 10:19 p.m. RECOMMENDATIONS:none JOYCE BENNETT Chairperson 15.COMMUNICATIONS a.Ontario Public School Boards'Association -Update Trustee Sattler reported that OPSBA Advisory Committee meetings were scheduled to be held this fall to review the Ministryof Education's funding of the administration and governance portion of the annual grants received by school boards. 16.NOTICE OF MOTION Trustee J.Stewart served notice of the following motion: BE ITRESOLVED that Senior Administration present a report on the cost of the feasibility of establishing a practice of graduate events at secondary schools. 17.MOTION -NOTICE OF WHICH HAS BEEN GIVEN a.Deferred Motion of J.Stewart re E-Schools The following deferred motion was considered.It was moved by J.Stewart,seconded by G. Hart: BE ITRESOLVED THAT the Thames Valley District School Board Administration report to the Board with an analysis of its current "e-schools"capability and capacity by 2011, And further,that the Administration provide an "e-schoois"plan consistent with the TVDSB vision of student learning by January 31,2011. r ^ J -23- 17.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -cont'd a.Deferred Motion of J.Stewart re E-Schools -cont'd Trustee J. Stewart clarified that he wanted staff to provide trustees with information on howthe Board uses electronics to teach students as well as the savings that could be achieved, ifany, byimplementing new technologies such as e-textbooks.Staff indicated the timeline ofJanuary 31,2011,was achievable and the report would also provide an,update on the Board's existing Information Technologystrategic plan. 18.ADDITIONAL ITEMS -none 19.QUESTIONS/COMMENTS BY MEMBERS TrusteeT. Grant reported thatthe Special Education Advisory Committee authorized the drafting ofa letter regarding CCAC services.Some relief was being provided but therewere concerns abouttheages of students accessing these services. The letter will be sent to the Director and MACSE. TrusteeT. Grantsupported Director Tucker'ssuggestionthata copyofthe letterbe shared with other directors of education in Ontario. 20.ADJOURNMENT 'The meeting adjourned at 10:45 on motionofW.Huff,seconded byS. Peters. Confirmed T.Roberts,Chair of the Board -24- SUMMARY OF RECOMMENDATIONS FROM THE 2010 OCTOBER 12 BOARD MEETING That the following Municipal representative be approved for membership on the Coiborne Street Accommodation Review Committee as indicated: Coiborne Street,North Meadows,Southdaie Public Schools; -Municipal Representative -Joanne Vanderheyden,Deputy Mayor,Municipality of Strathroy-Caradoc That the Community Use of Facilities policy be referredto administration for updating and for presentation to the Policy Working Committee at a future meeting. That the revised Violence inthe Workplace policybe approved. That the revised Environmental Education and Management Program policybe approved.