9/14/2010 - Regular Board Meeting/X
THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR BOARD MEETING,PUBLIC SESSION
2010 SEPTEMBER 14,7:00 P.M.
BOARD ROOM,EDUCATION CENTRE
AGENDA
V-verbal
M -material
1.CALL TO ORDER V
2.O CANADA V
3.SPECIAL MUSICAL PRESENTATION -none V
4.APPROVAL OF AGENDA M
5.OFFICIAL RECORD M
6.RECOGNITIONS
a.Ton!Truelove - AMGEN Award for Science Teaching Excellence V
7.CONFLICTS OF INTEREST V
8.CHAIR'S ANNOUNCEMENTS V
9.DIRECTOR'S ANNOUNCEMENTS V
10.PUBLIC INPUT -Robert Mann,Rotary Club of London East M
11.ADMINISTRATIVE PRESENTATIONS -none
12.MINUTES OF THE 2010 June 22 BOARD MEETING M
a.Confirmation of Minutes
b.Business Arising from the Minutes
13.STUDENT TRUSTEES'UPDATE -none
14.REPORTS FROM THE ADMINISTRATION
a. Capital Construction Projects Update M
b.Proposed Addition and Renovations to RiverHeights Public School M
c. 2010-2011 Board Meeting Schedule M
15.REPORTS OF COMMITTEES
a.Compliance Audit Committee Membership M
b. Policy Working Committee,2010 June 22 M
c.Chairs'Committee,2010 September 08 M
d.Committee of the Whole,In Camera,2010 September 14 V
['16.COMMUNICATIONS
a. MPP Khalil Ramal re bullying M
b. Ministry of Citizenship and Immigration re 2010/11 Adult Non-Credit M
Language Training Program Funding
c.Letter to Minister of Education L.Dombrowsky re Early Learning Program M
17.NOTICE OF MOTION
18.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -none
19.ADDITIONAL ITEMS
20.QUESTIONS/COMMENTS BY MEMBERS
21.ADJOURNMENT
THAMES VALLEYDISTRICT SCHOOL BOARD
REGULAR MEETING, PUBLIC SESSION
2010 SEPTEMBER 14
The Board met in regular session on 2010 September 14 in the Board Room at the Education Centre,
meeting in public session at 7:00 p.m.to 10:22 p.m.The following were in attendance:
TRUSTEES
J.Bennett
J.Daniels
S.Doub
F.Exley
T.Grant
G.Hart
W.Huff
P.Jaffe
B.Murray
8.Peters
ADMINISTRATION AND OTHERS
B.Tucker M.Moynihan
K. Dalton V. Nielsen
L.Elliott M-E.Smith
B.Greene B.Sonier
M.Sereda P.Tufts
C.Bourbonnais-MacDonald K.Wilkinson
K.Edgar K.Bushell
L.Griffith-Jones S. Christie
8.Polhill
T.Roberts (Chair)
P.Sattler
J.Stewart
R.Tisdale
D.Rajala
J.Neville
B.Strong
K.Young
8.Young
L.Baines
R.Hoffman
K.Meeson
1.CALL TO ORDER.
Board ChairT. Roberts calledthe meetingto order at 7:00 p.m.
2. O CANADA
The meeting opened with the singing ofO Canada.
3. MUSICAL PRESENTATION -none
4.APPROVAL OF AGENDA
The agenda was approved on motion of F.Exley,seconded by R.Tisdale.
5.OFFICIAL RECORD ...*u .
8.Christie,Supervisor,Corporate Services,read the following official record into the minutes.
We regret to record the deaths of Nicole Barber-Thornton,a 13-year-old student at Chlppewa
Public School on 2010 July 8;Zachary MacQueen,a 16-year-old student at Beal Secondaiy
School on 2010 July 13;Cole Petrie,a 9-year-old student at Jack Chambers Public School on
2010 August 01;Logan Schaafsma,a 20-year-old student at Clarke Road Secondary School on
2010 August 3;Jacob Hagen-Johnson,an 11 -year-old student at Northdale Public School on
2010 August 24;and Sarah Falrbairn,a 15-year-old student at Strathroy District Collegiate
Institute on 2010 September 10.
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6.RECOGNITIONS
a.Toni Truelove -AMGEN Award forScience Teaching Excellence
Supt.M.E.Smith introduced Toni McArthur-Truelove,a teacher from Huron Park Secondary
School in Woodstock,who is one of34 science teachers In the United States,Canada and Puerto
Rico named as the 2010 recipients of the 18th annual Amgen Award for Science Teaching
Excellence.The award recognizes extraordinary teachers in grades K-12 whose dedication to
students has had a significant Impact on the learning and Interest of the future generation of
scientists.
Along with the award applications,teachers wereasked tosubmitan innovative science lesson
plan which had been successfully Introduced In their classroom.Amgen will post select winning
lesson plans to its website to promote the sharing of this knowledge with educators across the
country to bolster excellence and Innovation in science teaching.
7.CONFLICTS OF INTEREST- Noconflictsof interest were declared.
8.CHAIR'S ANNOUNCEMENTS
a.2010-2011 Student Trustees
Chair Roberts welcomed Beth Murray and James Daniels to their first official Board meeting as
Student Trustees for 2010-2011.
b.Signing of Agreements
Groundbreaking agreements were signed by representatives from Middlesex and Elgin Counties
and Board Chair T.Roberts.The agreements confirm the commitment of the partners to
improving communications between the Board and the communities within Elgin and Middlesex
Counties relating to school closures with a goal of establishing a collaborative and effective
accommodation review process.
Representing Middlesex County was Warden J.Vanderheyden and representing Elgin County
was Warden B.Vowell.
9.DIRECTOR'S ANNOUNCEMENTS
Director Tucker congratulated and expressed appreciation tothe District foran excellentschoolstart
on September 7,2010.
Appreciation of staff was also expressed by Executive Superintendents of Operations Services K.
Dalton and Executive Superintendent of Business Services B.Greene.They spoke positively about
two new initiatives that began this school year-Full Day Kindergarten in 19 elementary school sites
within TVDSB,and the harmonization of walking distances with the London District Catholic School
Board which resulted In an Increase of approximately 2,000 students being bused to school.
Supt.C.Bourbonnais-MacDonald added that in connection with the Full-Day Kindergarten (FDK)
program,Minister of Education Leona Dombrowsky visited Cleardale PublicSchool In London on
September 7,2010,to join teachers and students in kicking off the new school year.She reported
that over the summer,FDK teachers were provided training via a summer institute and noted they and
the Early Childhood Educators were continuing to build relationships and focus on the new program
and documentation thatneedsto occur toshare student progress with parents.
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9.DIRECTOR'S ANNOUNCEMENTS -cont'd
Supt.Bourbonnaise-MacDonald noted that this summer,the Board received an additional $41,600 to
support learning cycles and advised that she would provide more information on this throughout the
school year.On September 24,2010,FDK school leads were invited to attend a meeting with the
Minister of Education to discuss expectations related to Phase 3 of the FDK implementation.
Director Tucker announced that the EQAO results for Thames Valley students would be publicly
released on Wednesday,September 15,2010.He was very pleased with the results and recognized
the hard work that goes into teaching and learning on a daily basis.
Chair Roberts asked about the number of long-term occasional teaching positions that remain to be
filled.Exec.Supt.Sereda advised there were 135 long-term occasional positions available in the
elementary panel of which 3 were retirees and 202 in the secondary panel,of which 2 were filled by
retirees.
10. PUBLIC INPUT -Robert Mann,Rotary Club of London East
Robert Mann,Vice-President of the Rotary Club of London East, and Sue Storie,Coordinator of the
Rotary Club's Dictionary Project,provided trustees with an overview of the Dictionary Project which
has been undertaken by the five Rotary Clubs in the London area.
The project is designed to aid third grade teachers in their goal to see all students leave at the end of
the school year as good writers,active readers and creative thinkers.Third grade students are
provided with their own personal dictionaries that they can keep and use throughout their school
career.
Mr. Mann outlined the process followed by each Rotary Club which included making contact with the
principals of the elementary schools intheir communities and asking ifthey would be interested in
participating inthe project.Once an appropriate date and time has been determined,local club
members come to the Grade 3 classes to present the students withtheir dictionaries. Acopy of the
script they follow when making the presentations is included inthis evening's Board Meeting agenda
package.
Responding to a question from Trustee P. Sattler, Ms. Storie advised that dictionaries are usually
presented to the students between September and November of each school year. The cost of the
dictionaries is $2.50 (US)delivered.
Trustees learned that the Rotary Clubs inOxfordCounty have been involved inthis project for a
numberofyears, and that the clubs in Elgin Countywere implementing the projectat schools inthe
St.Thomas area this fall.
Board Chair Roberts thanked Mr.Mann, Ms. Storie and other Rotary representatives in attendance for
their presentation and for this initiative.
11.ADMINISTRATIVE PRESENTATIONS -none
12.MINUTES OF THE 2010 June 22 BOARD MEETING
a.Confirmation of Minutes
The minutes of the Regular Board Meeting,2010 June 22 were adopted on motion of J.Stewart,
seconded by F.Exiey.
b.Business Arising from the Minutes -none
13.STUDENT TRUSTEES'UPDATE -none
14.REPORTS FROM THE ADMINISTRATION
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a.Capital Construction Projects Update
Exec.Supt.Greene updated trustees on the current status of capital construction projects
completed over the summer and currently underway.He advised that over $40 million of
construction occurred this summer with many custodial staff and teachers working over Labour
Day weekend to ensure a smooth new school year start-up.
Exec.Officer K.Bushell echoed Exec.Supt.Greene's comments and also thanked contractors for
meeting school opening timelines.Staff are working on the following schools as part of the next
phase:
Caradoc Public School -Addition &Renovation
Project complete and opened September 7,2010,with the exception of the Learning
Resource Centre which will be completed by September 30"',2010
Contractor completing deficiencies and warranty items
College Avenue Secondary -Addition &Renovation
Project complete and opened September 7,2010
Contractor completing deficiencies and warranty items
Glendale High School -Addition &Renovation
Project complete and opened September 7,2010
Contractor completing deficiencies and warranty items
.ambeth Public School -Addition &Renovation
Project complete and opened September 7,2010,with the exception of the Learning
Resource Centre which will be completed bySeptember 30'^,2010
Contractor completing deficiencies and warranty items
^orthridge Public School -Addition &Renovation
Project complete and opened September 7 2010,withthe exception of the Gym and Activity
Room which will be completed by September 30^^,2010
Contractor completing deficiencies and warranty items
Stonev Creek Public School -New
Project complete and opened September 7,2010
Woodland Heights Public School -Renovation
Project complete and opened September 7,2010
).M.Sutherland Public School -Addition &Renovation
Excavation for footings and foundations undenway
Asbestos Abatement substantially complete
idward Street Public School -Addition &Renovation
Excavation for footings and foundations underway
Asbestos abatement partially complete
Harris Heights Public School -Addition &Renovation
Excavation for footings and foundations underway
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14.REPORTS FROM THE ADMINISTRATION -cont'd
a.Capital Construction Projects Update >cont'd
Asbestos abatement partially complete
Site services complete
Locke's Public School -Addition &Renovation
Excavation for footings and foundations underway
•Asbestos abatement partially complete
North Inaersoll Public School -New
Projectout totender, tender closes September 16*^,2010
Construction to commence immediately
Princess Anne Public School finaersoll)-Addition &Renovation
•Excavation for footings and foundations underway
Sprinobank Public School -Addition &Renovation
Excavation for footings and foundation underway
River Heights Public School -Addition &Renovation
•Conceptual design complete
•Tendering in October 2010
•Construction to commence November 2010
Riverside Public School -Renovation
Conceptual design underway
•Proposed construction to commence March 2011
Staff was asked present at a future meeting the number of jobs that had been created as a result
of the number of capital projects that were undertaken this past year.
Trustee J.Bennett asked about the options available to students when the learning resource
centres of new schools were not available at the start of the school year.Exec.Supt Dalton
advised that typically the libraries/learning resource centres were not fully completed during major
construction projects;however,teacher-librarians often presented their programs to students in
classrooms at the start of the new school year,and students make use of small classroom
libraries until the resource centres are ready.
Trustee G. Hart asked staff to present an update at a future meeting that listed the school sites
that will be opening with Full Day Kindergarten in September 2011.
b.Proposed Addition and Renovations to River Heights Public School
Exec.Officer Bushell provided an update on the proposed addition at River Heights Public School
to accommodate the Primary Class Size and Full Day Kindergarten (FDK) Initiatives. He reviewed
the proposed Floor Plan and Site Plan which were attached to the report.
A one-storey addition will be constructed to the southeast corner of the school. The addition will
include 6 JI^SK classrooms,renovations tothe office and modifications tothe student drop-off
area are also proposed.The total budget for this project was 2,430,340 which will be offset by
funding from the IVIinistry of Education as follows:Primary Class Size -$692,000;FDKCapital
Funding $1,738,340.
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14.REPORTS FROM THE ADMINISTRATION -cont'd
b.Proposed Addition and Renovations to River Heights Public School - cont'd
Trustees were advised that the Ministryof Education had approved 40 new pupil places for
TVDSBto accommodate the additional classes created through the Primary Class Size Initiative
requirements of 20 to 1.The Ministry also approved the addition of 4 Junior and Senior
Kindergarten (JK/SK)classrooms for the Full Day Kindergarten accommodation needs.The
proposed addition to River Heights would be ready for Full Day Kindergarten occupancy in 2011-
12.
Since the proposed addition is a simple JK/SK classroom addition, a School Design Committee
was not utilized. Facility Services is working with Malhotra Nicholson Sheffield Architects
Incorporated,the Principal,and Superintendent to determine the best location for the addition on
the site and the minor renovations that are planned.The Board standard design for JK/SK suites
will be used for the proposed rooms.
Executive Officer Bushell,as well as the Project Coordinator and Architect,will attend the River
Heights Public School Council Meeting on October 4,2010,to discuss the proposed plans and
schedule,and to answer any questions or concerns from the school community.
The tender period for this project will be in October 2010,with construction beginning In
November and occupancy in September 2011.
Trustee J Bennett.Chair of the Accommodation Review Committee reviewing the Sherwood
Forest school area,indicated that the community questioned why the Board appeared to be
moving away from the Junior Kindergarten to Grade 6 model because a JK to 3 model was being
proposed.Exec.Supt.Dalton explained that the geography of this area and the two school
facilities located there did not lend themselves to a JK to Grade 6 model in each school,and that
the student population in that area was too large to put into one facility.The changes being
proposed to the two schools was a result of an opportunity to take advantage of a Ministry grant
available to implement Full Day Kindergarten.
Following a number of questions relating to the Full Day Kindergarten initiative,trustees were
advised that staff would present them with an update at a future meeting.
c.2010-2011 BOARD MEETING SCHEDULE
The proposed Board meeting schedule for 2010-11 was presented and discussed.The following
recommendation was moved by R Tisdale,seconded by P Jaffe.
That the Board meeting schedule for the period 2010 December 1 to 2011 November 30 be
approved.
Trustee T.Grant noted that the Ministryof Education's designated Christmas Break was
scheduled from December 20 to 31,2010 and asked if the Board would still meet on December
21.Following a discussion on the matter,trustees agreed to withdraw the motion and referred it
to the Chairs'Committee for further review.
The following recommendation was approved on motion of R. Tisdale,seconded by R.Polhill:
That the motion to approve the 2010-2011 Board Meeting Schedule be withdrawn pending
further discussion with the Chairs'Committee.
Trustee Hart was absent for the vote.
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14.REPORTS FROM THE ADMINISTRATION -cont'd
Trustee P.Sattler asked when staff would be developing a calendar of topics that come to the Board
on an annual basis so that staff and trustees would be aware in advance of when these matters would
be presented to the Board for discussion and/or approval.Director Tucker advised this had been
discussed at Administrative Council and would be brought forward through the Chairs*Committee.
15.REPORTS OF COMMITTEES
a.Coinpliance Audit Committee Membership
Director B.Tucker advised that the purpose of submitting the report on the Compliance Audit
Committee Membership was to seek approval to appoint individuals to the Committee.
As a result of the passage of Bill 212 -Good Government Act \n the fall of 2009,municipalities
and school boards are required to establish Compliance Audit Committees to hear and decide on
applications regarding a candidate's campaign expenses.The Committee is to be composed of 3
to 7 people who are not members of the school board,employees of the Board or candidates In
the election.Members are to serve a 4-year term beginning December 1,2010,on an as-needed
basis.The Director of Education is to serve as Chair of this statutory committee.
A public notice was placed in newspapers of the Thames Valley District seeking interested
individuals to serve on the Committee.Applications representing the regional were received from
the following individuals,considered and approved by the Chairs'Committee in June 2010:
Debbie Bergmanis
Monty Chamady
Carole Darowski
Colleen McGlll
Ken Nitska
Gerry Wormald
In the Interim, a further application was received from Linda Lauzon to participate on the
Committee.Trustees were advised that these seven individuals provided representation from all
areas within the jurisdiction of the Board.
RECOMMENDATION:
That the following individuals be appointed to the Compliance Audit Committee:
Debbie Bergmanis Colleen McGill
Monty Chamady Ken Nitska
Carole Darowski Gerry Wormald
Linda Lauzon
The recommendation was approved on motion of F.Exley,seconded by R.Tisdale.Trustee Hart
was absent for the vote.
b.REPORT OF THE POLICY WORKING COMMITTEE 2010 June 22
3:20-3:40 p.m.
MEMBERS ADMINISTRATION AND OTHERS
T.Grant (Chair)R.Tisdale B.Tucker S.Christie
J.Bennett T.Roberts L.Elliott
8.Doub S.Peters
15.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE POLICY WORKING COMMITTEE -cont'd
1.APPROVAL OF AGENDA -The agenda was approved by motion.
2.CONFLICTS OF INTEREST-none declared
3.COMMITTEE REPORT OF 2010 MAY 25 AND UPDATED TRACKING SHEET
The May 25,2010,report and updated tracking sheet were provided for Information. It was
noted that documents whose period of public input has expired are not available on the
website.It was requested and agreed that they remain on the web untilsuch time as they are
approved for final posting.
4.POLICY/PROCEDURE -FOLLOWING PUBLIC INPUT
a.Privacy and Access Procedure
Director Tucker advised that no public input was received during the time the Privacy and
Access procedure was posted to the Board's website.He requested that the document
be forwarded to the September 14,2010,Board meeting for Information.The following
motion was moved and carried:
That the Privacy and Access procedure be forwarded to the September 14,2010,
Board meeting for information.
Because of the size of the document,the procedure statement and index will be attached
to the report.The document in its entirety is available on the Board's website at
www.tvdsb.on.ca/Board/Policies and Procedures/Policies,Procedures and Independent
Procedures/Freedom of Information and Protection of Privacy/Privacy and Access
Procedure.Trustees wishing to have a hard copy are asked to contact S.Christie,
Supervisor-Corporate Services,at Ext.20218.
b. Equity and Inclusive Education Policy
Exec.Supt.L. Elliott joined the meeting and Indicated that one concern was received
regarding the Equity and Inclusive Education policy during the time the document was
posted to the Board's website for public input The email from a parent indicated concern
over funding for rural schools and the potential for not having sufficient funds to provide a
totally inclusive school.
The documents were Included in the consultation sessions with an opportunity for written
feedback.No comments were received as a result of the sessions.Transcripts from the
sessions included several suggestions which are being considered.These will be brought
forward to the Committee in the fall and an action plan developed rather than creating a
supporting procedure.
A process for employee awareness will also be developed along with periodic process
reports brought to the Board.It was suggested and agreed that Section 2.5 be reworded
to be more concise.The document will be cross referenced to the AODA policy.
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15.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE POLICY WORKING COMMITTEE,2010 JUNE 22 -cont'd
b.Equity and Inclusive Education Policy -cont'd
The following motion was moved and carried:
That the Equity and Inclusive Education policy be forwarded to the September 14,2010,
Board meeting for approval.
5.NEW POLICIES/PROCEDURES-none
6.DRAFT POLICY/PROCEDURE REQUIRING ADDITIONAL CONSIDERATION -none
7.POLICIES/PROCEDURES UNDER REVISION-none
8.DRAFT/APPROVED POLICY/PROCEDURE REQUIRING FURTHER CONSIDERATION
-none
9.OTHER BUSINESS-none
10.DATE AND TIME OF NEXT MEETING
The next meeting is scheduled for September 28,2010,in the Governor Simcoe Room.The
time will be confirmed.
11.ADJOURNMENT -The meeting adjourned by motion at 3:40 p.m.
RECOMMENDATION:
That the Equity and Inclusive Education policy be approved.
TRACY GRANT
Chairperson
The recommendation was moved on motion of T Grant,seconded by J Bennett.
The following amendment was approved on motion of P.Jaffe,seconded by T. Grant:
That the last sentence of the fourth paragraph of the draft Equity and Inclusive Education
policy be amended and added to be the first sentence of the fifth paragraph,to read:"To the
extent that the Board recognizes that these biases exist within the school system,the Board is
committed to fairness,equity,and inclusive education as essential principles of the school
system."
The following recommendation was approved on motion of T. Grant,seconded by J.Bennett.
That the Equity ad Inclusive Education policy be approved as amended.
In response to a question from J.Bennett,Director Tucker advised that a large number of e-mails
and letters were received about the equity and inclusion policy;however, only those that included
a name and/or signature would receive a response since many of them were sent anonymously.
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15.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE CHAIRS'COMMITTEE,2010 SEPTEMBER 08 2010 Septembers
9:20 a.m.-12:47 p.m.
VIEMBERS
r.Roberts (Chair)
r.Grant
J.Bennett
J.Stewart
ADMINISTRATION AND OTHERS
3.Tucker S.Christie
1.APPROVAL OF AGENDA
The agenda was approved by motion.
2.CONFLICTS OF INTEREST -none declared
3.REVIEW OF 2010 SEPTEMBER 14 BOARD AGENDAS
The agendas for the in-camera and public Board meetings of 2010 September 14 were
discussed and updated.
4.CORRESPONDENCE
The following correspondence was added to the September 14,2010,Board agenda under
"Communications
•Statement from Khalil Ramal,MPP regarding the Board's achievements in dealing with
bullying;
Ministry of Citizenship and Immigration re 2010/11 Adult Non-Credit Language Training
Program Funding.
The following correspondence will be included in the trustees'information packages:
• District School Board of Niagara to Premier Dalton McGuinty re concerns about the
under funding of the Early Learning Program (ELP);
Toronto District School Board to Prime Minister Stephen Harper re reinstatement of
mandatory long-form component of the upcoming census;
Waterloo Catholic DSB. to Prime Minister Stephen Harper re the national long gun
registry.
5.ONTARIO PUBLIC SCHOOL BOARDS'ASSOCIATION 2010-2011 MEMBERSHIP FEES
OPSBA membership fees for 2010-11 were presented.Last year's fees were requested.The
following motion was moved and carried:
That Ontario Public School Boards'Association fees for 2010-11 in the amount of $13
9.8
35.
24
be
app
rov
ed.
6.OUT-OF-AREA SCHOOL ATTENDANCE REQUESTS UPDATE
Director Tucker provided an update on out-of-area school attendance requests noting few
requests have been received this year.It was suggested that trustees have an opportunity to
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discuss the issue on a phiiosophicai basis prior to the matter being considered by the Policy
Working Committee.
15.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE CHAIRS'COMMITTEE,2010 SEPTEMBER 08 -cont'd
7.TRANSPORTATION UPDATE
Director Tucker updated the Committee on the South-western Transportation Consortium
transportation program noting that few issues arose during the school start.Chair Roberts
spoke to the amended identification process that resulted in a successful start.Trustees will
be provided with an update of changes to the process.A copy of the Director's email of
August 31,2010,will be included in the trustees'information packages.
8.EQUITY AND INCLUSIVE POLICY
It was agreed that responses to letters from individuals within the Thames Valley jurisdiction
regarding implementation of the Board's Equity and Inclusive policy will be prepared and will
Include the link to the policy.Copies will aiso be provided to trustees.
9.FULL-DAY LEARNING
Director Tucker will comment on the effectiveness of the Board's Full-day Learning Program
implementation at the September 14 Board meeting.
10.TRUSTEE HONORARIA -AMENDMENTS TO ONTARIO REG.357/6
Director Tucker advised that a Board motion is required to establish the trustee honoraria by
October 25,2010,for the coming term,referencing Ontario Regulation 357/06 Honoraria for
Board Members of the Education Act.The matter will be discussed at the September 14 in-
camera meeting.Chair Roberts will investigate the position other boards are taking.
11.TRUSTEE/SUPERVISORY OFFICER RETREAT
Plans for the upcoming Trustee/Supervisory Officer Retreat on September 22 were discussed
noting the Retreat will start at 8:30 a.m.at Fanshawe College.The agenda was confirmed
scheduling Capital Planning for the morning session and an opportunity for trustee dialogue of
issues of concern,time permitting.The Board's draft Conflict of Interest policy will be
discussed at 1:00 p.m.Questions will be sought from trustees unable to attend.
The next Chairs'Committee meeting was rescheduled to September 23 from 9:00-11:00 a.m.
in the Trustee Conference Room.
12.2010-2011 BOARD MEETING SCHEDULE
The draft Board Meeting schedule for 2010-11 was presented and approved for submission at
the September 14 Board meeting. It was agreed to request that the BylawReview Ad Hoc
Committee consider holding the Board and Information Committee of the Whole Chair and
Vice-Chair elections in November outside of the municipal election years.
13.MIDDLESEX COUNTY PARTNERSHIP
Director Tucker presented a Letter of Agreement between the County of Middlesex and the
Thames Valley DistrictSchool Board to establish a consultation protocol for a collaborative
and effective accommodation and review process.He described plans for the partners to
sign the Agreement and it was agreed that the Chair should be the signing officer for the
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Board.Chair Roberts will voice mail trustees apprising them of the potential agreement to be
followed byan electronic vote priorto the scheduled signing on September 14.
15.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE CHAIRS'COMMITTEE,2010 SEPTEMBER 08 -cont'd
14.DIRECTOR OF EDUCATION'S FORUM
Director Tucker distributed copies of the workshop brochure on the Director of Education's
Forum on October 20,2010,developed by the Thames Valley Parent Involvement
Committee.Copies of the brochure will be distributed to trustees in their information
packages.Trustees'relationships with the parent community,support and possible
participation in the Forum were raised.
15.REQUEST TO PRESENT
A request from the London Rotary Club to provide copies of A Student's Dictionary and
Gazetteer to Grade 3 London students was approved.Arrangements will be made through the
Director's Office to have the representative attend the September 14 Board meeting.
16.FUTURE MEETING DATES
Future Committee meetings were scheduled for 9:00 a.m.on:
September 23 in the Trustee Conference Room;
October 6,20;
November 3,17.
17.OTHER BUSINESS
a.Fundraising
Appropriate school fundraising initiatives were discussed recognizing school equipment
that Is the responsibility of the Board and units that may be fundralsed by schools.It was
requested that at a future Board meeting,a presentation be provided on school
fundraising and fees.
b.Legal Issue
The Committee moved In-camera at 12:31 p.m. by motion to discuss a legal issue.It
reconvened in public session at 12:45 p.m.
18.ADJOURNMENT
The meeting adjourned at 12:47 p.m. by motion.
RECOMMENDATION:
That Ontario Public School Boards'Association fees for 2010-111n the amount of
$139,836.24 be approved.
T.ROBERTS
Chairperson
The recommendation was approved by motion of T. Grant,seconded by J.Bennett.
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Trustee P.Sattler referred to item 6 of the report and asked if trustees would have an opportunity
to discuss the draft Pupil Accommodation Review policy before it went back to the Policy Working
Committee.Director B.Tucker advised that itwould be presented to trustees on a date yet to be
determined.
15.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE CHAIRS'COMMITTEE,2010 SEPTEMBER 08 -cont'd
Trustee Honoraria was discussed and clarified that trustees would be dealing with this matter in a
public session;however,they would be discussing during an In camera meeting the direction
some schools boards are taking on this matter and any potential legal implications related to Bill
16.
d.COMMITTEE OF THE WHOLE,IN CAMERA,2010 SEPTEMBER 14
MEMBERS PRESENT ADMINISTRATION AND OTHERS
J.Bennett (Chair)P.Jaffe B.Tucker V.Nielsen
J.Daniels B.Murray K.Dalton M.E.Smith
8.Doub S.Peters L.Elliott B.Sonier
F.Exiey S.Polhill B.Greene P.Tufts
T.Grant T.Roberts M.Sereda K.Wilkinson
G.Hart J.Stewart C.Bourbonnais-K.Bushell
W.Huff R.Tisdale MacDonald S.Christie
K.Edgar J.Neville
Absent;P.Sattler L.Griffith-Jones D.Rajala
M. Moynihan K.Young
R.Hoffman
The Committee met in camera from 5:00 p.m. to 6:10 p.m.and from 9:25 p.m. to 10:20 p.m.
1.APPROVAL OF AGENDA
The agenda was approved by motion.
2.CONFLICTS OF INTEREST -No conflicts of interest were declared.
3.Confidential legal,personal and property matters were discussed.
4.RISE AND REPORT
A motion to rise and report was moved and carried at 10:20 p.m.
RECOMMENDATIONS:
1.That the Thames Valley District School Board enter into a contract with MacMaster
Chevrolet Ltd. for the lease of 21 new maintenance vehicles (19 for Facility Services,one
for Media Services and one 1-ton cab and chassis truck)and with Policaro Auto Group for
the lease of two Driver education vehicles.
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2.That the motions approved at the September 14,2020,in-camera meeting related to
resignations to retirement be approved.
3.That the Board approve the hiringof a Reconnect secondary teacher through an LTO
contract,and the secondment of an Attendance Counsellor/Social Worker to support the
Ministry'sprogram requirements under the Re-engagement Initiative (12 &12+).
4.That the Director of Education be authorized to award the construction tender for the North
ingersoll School site when received.
15.REPORTS OF COMMITTEES -cont'd
d.COMMITTEE OF THE WHOLE,IN CAMERA,2010 SEPTEMBER 14 -cont'd
Recommendations -cont'd
5.That the tender received on July 6,2010,from Reid &Deleye Contractors for
$6,210,300 excluding HST for the construction of the Addition and Renovation to Harris
Heights Public School be approved.
6.That the tender received on July 15,2010,from Southside Construction (London) Ltd.
for $7,058,000 excluding HST for the construction of the Additionand Renovation to
Locke's Public School be approved.
7.That the tender received on July 22,2010,from James A.Vance Construction Inc. for
$6,128,900 excluding HST for the construction of the Addition and Renovation to DM
Sutherland Public School be approved.
8.That the tender received on July 29,2009,from Bronnenco Construction Ltd. for
$6,565,000 excluding HST for the construction of the Addition and Renovation to
Edward Street Public School be approved.
9.That the tender received on August 5,2010,from PK Construction Inc. for $6,358,324
excluding HST for the construction of the Addition and Renovation to Princess Anne
Public School (Ingersoll)be approved.
10.That the tender received on August 12,2010,from Norion Builders London Limited for
$5,795,000 excluding HST for the construction of the Addition and Renovation to
Springbank Public School be approved.
JOYCE BENNETT
Chairperson
16.COMMUNICATIONS
The following correspondence was received:
a.MPP Khalil Ramal re bullying
b.Ministry of Citizenship and Immigration re 2010/11 Adult Non-Credit Language Training
Program Funding
c.Letter to Minister of Education L.Dombrowsky re Early Learning Program
17.NOTICE OF MOTION
Trustee J.Stewart served notice of the following motion:
That the Thames Valley District School Board administration report to the Board of Trustees
withan analysis of our current "e-schools"capability and capacity, and further, that the
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Administration provide an "e-schoois"plan consistent with the Board's vision of student
learning.
18.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -none
19.ADDITIONAL ITEMS
Director Tucker reported that the Ministerof Education may be making a visitto a school inthe St.
Thomas area on the morning of September 20. He will keep trustees apprised.
20.QUESTIONS/COMMENTS BY MEMBERS
Trustee T.Grant reported that the 2010 International Plowing Match was being held in Elgin
County from September 21 to 25,2010.
Director B.Tucker provided the following responses to questions raised by trustees:
•parent concerns about textbooks should be directed to the Superintendents of Education;
• a directive from the Premier's Office regarding the charging of fees at schools would be
shared with trustees at a future meeting.
In response to a question from F.Exiey,Supt.L. Elliott stated that the Homework Guideline from
the Ministryof Education would be presented to Administrative Council within the next two weeks.
Two committees worked over the summer to draft, for the Board's review,three specific policies
around assessment and evaluation.The drafts will be released to schools in mid-October in
accordance with Ministry timelines.
21.ADJOURNMENT
The meeting adjourned at 10:21 p.m. on motion of W. Huff,seconded by S Doub.
CONFIRMED:
Chairperson
The following motions were approved by electronic vote on September 10,2010:
That the Chair of the Board be authorized to sign the Letter of Agreement between the Board and the
County of Middlesex to establish a consultation protocol for a collaborative and effective
accommodation and review process.
That the Chair of the Board be authorized to sign the Letter of Agreement between the Board and the
County of Elginto establish a consultation protocol for a collaborative and effective accommodation
and review process.
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SUMMARY OF RECOMMENDATIONS FROM THE 2010 SEPTEMBER 14 BOARD MEETING
That the motionto approve the 2010-2011 Board Meeting Schedule be withdrawn pending further
discussion with the Chairs'Committee.
-That the following individuals be appointed to the Compliance AuditCommittee:
Debbie Bergmanis Colleen McGill
Monty Chamady Ken Nitska
Carole Darowski Gerry Wormald
Linda Lauzon
That the last sentence ofthe fourth paragraph ofthe draft Equityand InclusiveEducation policy be
amended and added to be the first sentence of the fifth paragraph,to read:"To the extent that the
Board recognizes that these biases exist within the school system,the Board is committed to fairness,
equity,and inclusive education as essential principles of the school system."
- That the Equityand Inclusive Education policybe approved as amended.
That Ontario Public School Boards'Association fees for 2010-11 in the amount of $139,835.24 be
approved.
That the Thames Valley District School Board enter Into a contract with MacMaster Chevrolet Ltd. for
the lease of 21 new maintenance vehicles (19 for Facility Services,one for Media Services and one 1-
ton cab and chassis truck)and with Policaro Auto Group for the lease of two Driver education
vehicles.
That the motions approved at the September 14,2020,in-camera meeting related to resignations to
retirement be approved.
That the Board approve the hiring of a Reconnect secondary teacher through an LTO contract,and
the secondment of an Attendance Counsellor/Social Worker to support the Ministry's program
requirements under the Re-engagement Initiative (12 &12+).
That the Director of Education be authorized to award the construction tender for the North Ingersoll
School site when received.
-That the tender received on July 6,2010,from Reid &Deleye Contractors for $6,210,300 excluding
HST for the construction of the Additionand Renovation to Harris Heights Public School be approved.
That the tender received on July 15,2010,from Southside Construction (London) Ltd. for $7,058,000
excluding HST for the construction of the Addition and Renovation to Locke's Public School be
approved.
-That the tender received on July 22,2010,from James A.Vance Construction Inc. for $6,128,900
excluding HST for the construction of the Addition and Renovation to DM Sutherland Public School be
approved.
- That the tender received on July29, 2009, from Bronnenco Construction Ltd.for$6,565,000 excluding
HSTforthe construction of the Addition and Renovation to Edward Street PublicSchool be approved.
- That the tender received on August 5, 2010, from PKConstruction Inc.for $6,358,324 excluding
HSTforthe construction of the Addition and Renovation to Princess Anne PublicSchool (Ingersoll)be
approved.
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SUMMARY OF RECOMMENDATIONS FROM THE 2010 SEPTEMBER 14 BOARD MEETING -cont'd
That the tender received on August 12, 2010, from Norlon Builders London Limited for $5,795,000
excluding HST for the construction of the Additionand Renovation to Springbank Public School be
approved.
Electronic Vote of September 10,2010
That the Chair of the Board be authorized to sign the Letter of Agreement between the Board and the
County of Middlesex to establish a consultation protocol for a collaborative and effective
accommodation and review process.
-That the Chair of the Board be authorized to sign the Letter of Agreement between the Board and the
County of Elginto establish a consultation protocol for a collaborative and effective accommodation
and review process