2/22/2011 - Regular Board MeetingTHAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR BOARD MEETING,PUBLIC SESSION
2011 FEBRUARY 22,7:00 P.M.
BOARD ROOM,EDUCATION CENTRE
AGENDA
V-verbal
M -material
1.CALL TO ORDER V
2.0 CANADA V
3.SPECIAL MUSICAL PRESENTATION -LAMBETH PUBLIC SCHOOL CHOIR V
4.APPROVAL OF AGENDA M
5.OFFICIAL RECORD
6.RECOGNITIONS -none V
7.CONFLICTS OF INTEREST V
8.CHAIR'S ANNOUNCEMENTS V
9.DIRECTOR'S ANNOUNCEMENTS V
10.ADMINISTRATIVE PRESENTATION
a.Special Education Update V
11.MINUTES OF THE 2011 FEBRUARY 08 BOARD AND 2011 FEBRUARY 15
SPECIAL BOARD MEETING M
a.Confirmation of Minutes
b.Business Arising from the Minutes
12.STUDENT TRUSTEES'UPDATE V
13.REPORTS FROM THE ADMINISTRATION
a.Accommodation of New North ingersoli Elementary Students and Staff from 2011
September 06 to 2011 December 23 M
14.REPORTS OF COMMITTEES
a.Special Education Advisory Committee,2011 February 01 M
b.Audit Committee,2011 February 15 M
c.Chairs'Committee,2011 February 16 M
d.Committee of the Whole - In Camera,2011 February 22 V
15.COMMUNICATIONS
a.Ontario Public School Boards'Association -Update V
16.NOTICE OF MOTION
17.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -none
18.ADDITIONAL ITEMS
19.QUESTIONS/COMMENTS BY MEMBERS
20.ADJOURNMENT
THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR MEETING,PUBLIC SESSION
2011 FEBRUARY 22
The Board met in regular session on 2011 February 22 inthe Board Room at the Education Centre,meeting
in public session from 7:05 p.m. to 8:47 p.m. The following were In attendance:
TRUSTEES ADMINISTRATION AND
T.Grant (Chair)B.McKlnnon OTHERS
R.Campbell B.Murray B.Tucker V.Neilsen
J. Coghlin S.Polhill K,Daiton B.Sonier
J.Daniels T.Roberts L.Elliott P.Tufts
G.Hart P.Sattler B.Greene K.Bushell
W.Huff R.Tisdale M.Sereda S.Christie
P.Jaffe J.Todd C.Bourbonnais-MacDonald D.Rajala
K.Edgar K.Young
Regrets:J.Bennett L.Griffith-Jones K.Aitken
M. Moynlhan
B.Seto
J.Neville
1.CALL TO ORDER.
Board ChairT. Grant called the meeting to order at 7:05 p.m.
2./3.O CANADA AND MUSICAL PRESENTATION
The appreciation of the Board was extended to the Lambeth Public School Choir for their
performance and to ConductorsJoanne Richardson and Donna Logan for leading In the singing of
0 Canada and performing three musical selections.
4.APPROVAL OF AGENDA
The agenda was approved on motion of R.TIsdale,seconded byS.Polhill.
5.OFFICIAL RECORD
S.Christie,Supervisor,CorporateServices,read the following official record into the minutes:
"Weregrettorecordthe death ofLeah Wallis-Budd,a fouryearoldstudent at NewSarum Public
School, on 2011 February 19."
6.RECOGNITIONS -none
7.CONFLICTS OF INTEREST - No conflicts of interest were declared.
8.CHAIR'S ANNOUNCEMENTS
Chair Grant reminded the trustees of the upcoming training session on 2011 March 1 and asked
thosewhohavenotyet replied tocontactS.Pullam In theTrustees'Office as soonas possible.She
also reminded the trustees about the upcomingmeeting at the LondonCatholicDistrictSchool Board
on 2011 April 06 with the time and location to be announced.She advised that the Board's annual
retirement reception will be held on Wednesday,2011 June 08.
9.DIRECTOR'S ANNOUNCEMENTS
Director B.Tucker announced that the Boardhas receivedthe Effectivenessand Efficiency Review
report and provided copies to the trustees.Pending a detailed reviewof the document,Itwas noted
that Itwill be discussed at the 2011 March08 Board meeting.
2011 February 22...2
9.DIRECTOR'S ANNOUNCEMENTS -cont'd
Exec. Supt.Greene commented on the report advising that he was pleased with the report and
recognized the dedicated,hard workthat lead to the successful review. Twoconsulting firms looked
at the Board's operation in comparison to the province and verified efficiencies.Both Director Tucker
and Exec. Supt.Greene were interviewed as a part of the process.The report will be posted to the
Ministries website on 2011 March 2.
10.ADMINISTRATIVE PRESENTATIONS
a.Special Education Update
Supt K.Edgar provided an update on special education including new initiatives.She presented
the Special Education section on the Board's website and demonstrated how to navigate the site.
The following Special Education staff described their portfolios.
David Pawson
Carleen Dolmage
Joey McDowell
Darlene Giffels
Karen Masson
Barbara Aharan
Susan Nugent
Supt.Edgar described a new Mental Health program that has been modeled after the Autism
Spectrum Disorder program established in collaboration with community partners using best
practices for funding for schools,teachers and agencies.The program has been an effective
model that has put more services in place to respond to students'mental health needs.Referrals
are currently accepted through the application process.
The gifted program was described noting that the are currently 800 students within TVDSB (400
elementary and 400 secondary)in the gifted program.A two-day SPARK conference will be held
at Kings Colleges in collaboration with The University of Western Ontario for students on 2011
May 04.The conference will include workshops for students to explore from music to drama,as
well as a First Nations workshop.
It was noted that special education meets the criteria for assistive technology and monies have
been and will continue to be invested to meet that need.
Developmental programs were also discussed.The objective is to further educate teachers and
parents.Two videos relating to developmental programs are available for viewing through the
Boards'website.
The process to differentiate whether a student Is gifted was raised.Trustees were advised that
gifted identification is based on the Canadian Cognitive Abilities Test where every student in grade
four writes the same test.Based on their individual results,itis determined If further testing is
required to deem a student "gifted".
It was noted that there are currently 126 developmental classes within TVDSB.Testing for
students can be administered through the school's Learning Resource Teacher.Once the
preliminary screening has taken place,and if warranted,a referral will be made to the school
psychologist. Supt.Edgar advised that there is currently a wait listfor students to meet withthe
child psychologist as there is a need for more child psychologists within the TVDSB.
^2011 February 22...3
^10.ADMINISTRATIVE PRESENTATIONS - cont'd
a.Special Education Update -cont'd
Itwas questioned ifitis possible forthe Board to advocate for more fundingfromthe Minis try
of Education to meet the Increasing need for assistive technology for students.Director
Tucker advised that there is currently an over expenditure in special education across the
province. The Board will have to Identify differentways to budget over the next year, so that
the resources are available to every student who is in need.
11.MINUTES OF THE 2011 FEBRUARY 08 BOARD MEETING AND 2011 FEBRUARY 15
SPECIAL BOARD
a.CONFIRMATION OF MINUTES
The minutes of the Regular Board Meeting,2011 February 08 and the Special Board Meeting
of 2011 February 15 were adopted on motion of G. Hart,seconded by P. Jaffe.Trustee Todd
was absent for the vote.
b.BUSINESS ARISING FROM MINUTES -none
12.STUDENT TRUSTEES'UPDATE
Student Trustee J. Daniels advised that the student summit originally scheduled for 2011
February 28 has been postponed.He will advise the Board once a new date has been set.He
noted that he will be attending the annual forum in Ottawa on 2011 January 25.
13.REPORTS FROM THE ADMINISTRATION
a.ACCOMMODATION OF NEW NORTH INGERSOLL ELEMENTARY STUDENTS AND
STAFF FROM 2011 SEPTEMBER 06 TO 2011 DECEMBER 23
Exec.Supt.K.Dalton and Supt.B.Sonier presented the following report on the
accommodation of the new North ingersoll Elementary students and staff.The report details
the temporary accommodation plans for the students and staff of the new school In north
Ingersoll from 2011 September 6 to 2011 December 23 pending the completion of the new
school.
On 2010 March 09,as a result of an Accommodation Review Committee (ARC),the Board of
Trustees voted to close Victory Memorial,Beachville,Princess Elizabeth and Westfield Public
Schools as of 2011 June 30.The re-configuration included major addition and renovation
projects which are underway at Princess Anne and Harris Heights Public Schools.As well, a
new JK to 8 elementary school in north Ingersoll Is under construction.
The Princess Anne and Harris Heights Public School projects are on schedule.However,
there was a delay inthe tendering process and the start of the construction of the new school
in north Ingersoll due to the appeal of the re-zoning and official plan amendment for the site to
the Ontario Municipal Board (0MB).Although the appeal was withdrawn by the applicant
priorto the hearing, the project was delayed by three months.Initially,It was hoped to make
up time and bring tlie project inon schedule but the winter weather conditions have not
allowed this to happen.The new school in north Ingersoll is now scheduled to open on 2012
January 09.
To enhance program and build community, it is recommended that all students and staff of
the new school in north Ingersoll be accommodated into the Victory Memorial facilityfrom
2011 September 06 until 2011 December 23.
Over the next months,the administrators,staff,parents and students will work collaboratively
to build the community of the new north Ingersoll school while being accommodated
temporarily at the Victory Memorial site.Students,staff and parent groups will have an
opportunity to work together before moving into the newly constructed north Ingersoll school.
2011 February 22...4
13.REPORTS FROM THE ADMINISTRATION -cont'd
a.ACCOMMODATION OF NEW NORTH INGERSOLL ELEMENTARY STUDENTS AND
STAFF FROM 2011 SEPTEMBER 06 TO 2011 DECEMBER 23 -cont'd
The timelines are as follows:
14.
2011 January 13
2011 February 08
2011 February 09
2011 February 15
2011 February 15
2011 February 16
2011 February 16
2011 March - April
-PrincipalAA/orkplace Stewards Meeting (Education Centre)
-Communication with Oxford Trustees
-Communication with Unions
-Staff of all ARC Schools Meet
-Notification to School Council Chairs
-Letter Home to Parents
-Media Release
- ARC staffing process to be completed before the regular staffing
process
2011September06
to 2011 December 23 - New North Ingersoll students accommodated at the Victory Memoria
site
It was questioned ifIt will be necessary to make transportation adjustments for the first
semester and noted that the Transportation Consortium Manager will attend the March 8
Capital Planning Committee meeting to discuss the Issue.
REPORTS OF COMMITTEES
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE 2011 February 01
12:15 p.m.-2:30 p.m.
Members
J.Bennett (Chair),Trustee
R.Campbell,Trustee
M.Cvetkovich,Children's Aid Society of London &
Middlesex
D.Ensing,Association for Bright Children
S.Fiddes,Autism Society Ontario
J. Gritzan,Thames Valley Children's Centre
B. Harvey,Epilepsy Support Centre -2:08
B. Montminy,Vanier Children's Centre
A. Morse,Easter Seal Society-1:30
P.Schuck,FASD E.LM.O.
S.Wilson,Community Living Education Committee
Regrets:L.Carswell,Elementary Principal
T.Grant,Trustee
J.Schaefer-Views
D.Smith-Thames Valley Council of Home
and School Association
Administration and Others
R.Culhane,Elementary Principal
K.Edgar,Superintendent of Education,
Special Education
J.Johnston,Learning Supervisor,
Special Education
V. Towell,Secondary Vice-Principal
Guests:M.Ferdinand
G.Wimmer
Absent:T.Fawdry,Learning
Disabilities Association of
Ontario
M.Barbeau,Voice for the
Hearing-Impaired Children
1.CALL TO ORDER
The meeting was called to order at 12:30 p.m. inthe Dining Room at the Education
Centre by Chair Bennett.
2.INTRODUCTION OF MEMBERS
Members of the Committee introduced themselves.
2011 February 22...5
14.REPORTS OF COWIWIITTEES -cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMWIITTEE -cont'd
3.CONFIRMATION OF AGENDA
The agenda was approved.
4.CONFLICTS OF INTEREST -none
5.STUDENT ENGAGEMENT PROJECT
Supt.Edgar Introduced M.Ferdinand and G.Wimmer to provide the committee with an
update on the Student Engagement Project (SEP)that targets students who have left
school within four credits of graduation or who have not met the OSSLT or community
hours requirement.Consideration was given, at a suggestion by the Ministry to consider
hiring retired guidance staff to contact these students.However because of restrictions
on the amount of hours retired teachers may provide, It was decided that altemative
education,student success and social work staff would be included to facilitate the
process.The Ministry provided a list of students who fit the criteria for being involved in
this project and when contacted through the SEP,they are asked what issues exist to
prevent them from graduating and then offered assistance.The cases are prioritized and
brought forward to the SEP team bi weekly for review and to strategize on the most
effective way to help these students.
In many cases,the students just didn't have the opportunity to finish due to life
circumstances.Age,geography,and personal situations are taken into consideration
when developing a plan for the student to match the solution to the circumstances.
Results as of 2010 October have exceeded expectations as out of the 300 students
contacted,three quarters of them became engaged In the program.By the end of 2010
November, 50 students had graduated with that number expected to double by the end of
semester one.Updated statistics may be available by2011 March 01.
At this time, funding for the SEP is only expected for one year and will conclude In 2011
June.There is no indication from the Ministry ifthe funding will continue. The Special
Education department realizes the value inthis project and will endeavour to have it
continue.
6.MINUTES OF MEETING FROM 2011 JANUARY 04
The minutes were approved as printed.
7.BUSINESS ARISING FROM THE MINUTES OF 2011 JANUARY 04
lEP statistics will be presented at the SEAC meeting of 2011 March 01.
8. BOARD IMPROVEMENT PLAN FOR STUDENT ACHIEVEMENT (BIPSA)
Supt.Edgar provided an overview of the Board Improvement Plan for Student
Achievement and noted that Senior Administration made a conscious decision to embed
special education into the plan.Handouts were provided for the group to discuss and
make any suggestions that will be brought forward to Senior Administration on 2011
February 17 and 18.
Suggestions made:
• include a measurement or goal around timing for examining secondary special
education student achievement by the end of October;
• include altemative education students in goals that are specific to students obtaining
credits and graduating;
2011 February 22...6
14.REPORTS OF COWIWIITTEES -cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMIUIITTEE -cont'd
8.Board Improvement Plan for Student Achievement (BIPSA)- cont'd
•three key areas to focus on regarding numeracy;asslstive technology,parent
engagement ie. Informing parents of any changes with regard to what Is allowed in
EQAO testing,plain language version of BIPSA as a parent resource;
• a number of special education students do not participate in EQAO ie.tracking
methods for intensive support class student Improvement congregated class goals
should be same as school goals accountability of school goals.
It was noted that a number of schools are pilotingan online school improvement plan this
year.
Supt.Edgar outlined the BIPSA process.Senior Administration reviews the BIPSA In
February and June for the next school year.In September,following the EQAO results,
the plan is reviewed and revised as necessary.
9.FORUM ASSOCIATION UPDATES
B.Montminy advised that amalgamation of Vanler,Cralgwood Youth Services,Western
Area Youth Services and Oxford Elgin Child &Youth Centre Is expected to be completed
by 2012.
J.Gritzan communicated that the Ministryof Health's School Health Review Is now posted
with 15 recommendations.The Ministryof Health website has an online survey available
until 2011 March 27. SEAC members are asked to read the executive summary of the
school health review and recommendations and complete online survey.
A.Morse Indicated IfSEAC members have any concerns or successes for the Minister's
Advisory Council on Special Education (MACSE) to forward them to herself or to T.Grant
and they will be pleased to take them forward to the upcoming MACSE meeting.
Chair Bennett stated that the TVDSB Budget Committee removed support resources for
students with mental health Issues from the special education piece related to Grants for
Student Needs (GSN's)and listed this as a separate item and as Board priority two.
10.FUTURE MEETING DATES
Tuesday 2011 March 01 (11:45-3:00 p.m.)
Monday 2011 April04 (6:30 -9:30 p.m.)
Monday 2011 May 02 (6:30 -9:30 p.m.)
Tuesday 2011 June 07 (11:45 -3:00 p.m.)
11.FUTURE AGENDA ITEMS
•Additional Meeting Between 2011 January and June.
•Mental Health and Wellness Strategic Plan Presentation by Dr. B.Evans.(March
(deferred from February))
•SEA's lEP Statistics (March)
•Five Minute Member Presentations
•Fetal Alcohol Spectrum Disorder
•SEAC Action Plan Development Focus/Goal (March)
•Student Re-engagement Statistics from Semester 1 (March)
•Intensive Support Class Student Results Graphs (March)
12.ADJOURNMENT
The meeting adjourned at 2:15 p.m. on motion.
2011 February 22...7
14.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
Training for members of SEAC followed the meeting.
RECOMMENDATIONS:none
J.Bennett
Chair
Director Tucl<er noted that Exec.Supt Edgar worked withthe Community Care Access Centre to
streamline the wait list process.The speech/language pathologists were able to remove 500
students from the wait list.
b.REPORT OF THE AUDIT COMMITTEE 2011 FEBRUARY 15
3:00 a.m.-4:27 p.m.
MEMBERS PRESENT ADMINISTRATION AND OTHERS
T.Grant R.Tisdale {via teleconference)B.Tucker S. Lentz
G.Hart (Acting Chair)T.Robertson B.Greene J.Berkin
K.Meeson
Regrets:T.van Pinxteren
1.APPROVALOF AGENDA-The agenda was approved by motion.
2.ELECTION OF 2011 COMMITTEE CHAIR
Exec. Supt. B.Greene reviewed Ontario Regulation 361/10 as it relates to the election of
the Chair. The Committee sought clarification regarding the requirement to elect the
Chair "at the firstmeeting of the AuditCommitteein each fiscai year"It was
subsequently confirmed that the elected Chair will then be appointed In December as a
precursor to Board membership determination.Exec. Supt.Greene presided over the
election of the Committee Chair.Trustee Tisdale was nominated and acclaimed to the
position.Trustee Hart assumed the position of Acting Chair and presided over the
remainder of the meeting as Trustee Tisdale participated via teleconference.
3.DECLARATION OF CONFLICTS OF INTEREST
Exec. Supt.Greene described the declaration of conflicts of interest requirement defined
in the Regulation,and distributed written declarations for Committee members to
complete.
4.MEETINGS
Exec.Supt.Greene reviewed Ontario Regulation 361/10 as It relates to meetings and
noted the requirement of at least three meetings in each fiscal year.Discussion took
place regarding the previously established mandate of the Audit Committee and it was
subsequently confirmed that the previous mandate no longer applies as the Committee
has become a statutory committee and is guided by the Regulation.
5.AUDIT COMMITTEE TIMELINES
Exec. Supt.Greene distributed a listof Audit Committee Timelines per Ontario Regulation
361/10 and asked that the Committee establish a work plan for the year.Committee
members established a meeting schedule confirming dates and agenda items.
2011 February 22...8
14.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE AUDIT COMMITTEE -cont'd
5.AUDIT COMMITTEE TIMELINES-confd
Exec. Supt.Greene advised that,due to the vacant position of Regional Audit Manager,
an RFP for the performance of the required risl<assessment of the ten member boards
wiii take piace. He noted that the Ministry of Education has approved the use of funds to
engage a service provider.The risl<assessment must be completed by September and
wiii be reported to the Audit Committee of each board.Director Tucker advised that he
wili be providinga summary of the school based internal audits twice per year and will be
reporting on any emerging issues at each meeting.
6.INTERNAL AUDIT OVERVIEW
Exec.Supt.Greene clarified the various internal audit initiatives within Thames Valley
District School Board. He advised that the engagement of Deloitte to perform a risk
assessment,develop a three-year plan and conduct the subsequent audits will come to
an end on 2011 August 31.He recommended the continuation of the process and the
issuance of an RFP for these services.Concem regarding the duplication of work
performed by the Regional service provider and a TVDSB contracted service provider
was expressed.
The Committee agreed not to issue a TVDSB-specific RFP at this time and await the
results of the Regional assessment.A decision regarding the need for further risk
assessment,or the performance of specific audits not included in the Regional process
will be made at that time.
7.ANNUAL AUDIT COIVIIVIITTEE REPORT
Exec.Supt.Greene reviewed the annual report requirements under the Regulation.
8.OTHER ITEMS
a. TVRAA Actuals -2011 January 31
Exec.Supt.Greene described the progress in developing a cost sharing formula with
the London District Catholic School Board.He discussed the types of expenditures
that would be deemed to be a shared cost versus each individual board's
expenditures.A report will be brought to the Audit Committee in April.
Exec.Supt.Greene described the monitoring of TVRAA bills,invoices,etc.currently
occurring by Financial Services staff.Administration responded to questions
regarding the handling of revenues received and the reconciliation process.
b.Deloitte Letter -2010 November 30
S. Lentz reviewed the Deloitte letter of 2010 November 30 confirming her firm's
independence from Thames Valley District School Board,as required under the
Canadian Generally Accepted Auditing Standards (GAAS).
9.ADJOURNMENT
A motion to adjourn was moved and carried at 4:27 p.m.
RECOMMENDATIONS:none
GRAHAM HART
Acting Chairperson
2011 February 22...9
14.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE CHAIRS'COMMITTEE 2011 FEBRUARY 16
9:05 a.m.-10:05 a.m.
MEMBERS ADMINISTRATION AND OTHERS
T.Grant (Chair)G.Hart
T.Roberts (via teleconference)B.Tucker S.Christie
Regrets:J.Bennett
1.APPROVALOF AGENDA- The agenda was approved by motion.
2.CONFLICTS OF INTEREST -none declared
3.REVIEW OF 2011 FEBRUARY 22 BOARD AGENDA
The agendas for the in-camera and public Board meetings of 2011 February 22 were
discussed and updated.
4.CORRESPONDENCE-none
5.STRATEGIC PLANNING
Director Tucker described examples of strategic planning processes from other boards
noting many have hired external facilitators to coordinate the planning. He advised that
there is a consistent pattern of starting withthe senior executives and trustees to identify
the board's philosophy and direction followed bya large scale process withthe system
and community.The need to establish ownership at all levels of the system was
stressed.It was agreed to initiate the dialogue before the end of June.
Director Tucker will gather information from the Regional Education Council for
consideration at the next meeting.The matter will also be discussed at the 2011
February 22 Executive Council with the Chairs'Committee.
6.NEGOTIATIONS ADVISORY COMMITTEE
Chair Grant advised that two trustees are required to sit on the Negotiations Advisory
Committee to replace trustees who have declared a conflict of interest.She noted that
Trustee Bennett has Indicated her interest in serving on the Committee.One additional
tmstee is required.It was agreed that Chair Grant will speak with Trustees in this regard.
7.TRANSPORTATION ISSUES
Chair Grant indicated that she has received calls regarding transportation situations
where there appears to be a change In practice.Director Tucker advised that the E&E
review is positive for the board with significant funds anticipated.He suggested that
policy discussions occur once the Effectiveness and Efficiency document has been
received.He will speak with the Ministryof Education regarding timelines.
Trustee Hart spoke to two transportation issues related to schedules with the coterminous
board.Director Tucker will check bell times that may be affecting the schedule.Trustee
Hart raised concern over neighbouring boards coming Into the TVDSB region to pick up
students.
8.BOARD ROOM TELECONFERENCING
Chair Grant asked ifit is possible to improve the teleconferencing technology in the Board
Room.Director Tucker suggested that an assessment of the sound system be
undertaken.
2011 February 22...10
14.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE CHAIRS'COMMITTEE -cont'd
8.BOARD ROOM TELECONFERENCING -confd
The following motion was moved and carried:
That the IT department review the sound system in the Board Room to determine
how it can be updated to adapt to today's technologies.
9.TRUSTEE IT TRAINING -IPHONES
It was agreed to schedule trustee training on iphones for 2011 March 1 from 5:00-7:00
p.m with a light dinner provided in the Trustee Conference Room.Trustees will be asked
to bring in their units to be replaced with their iphone.
10.REQUESTS TO PRESENT TO BOARD
Two requests from Individuals to present to the Board were considered.The requests
were referred to the Colborne Accommodation Review Committee process for public
Input to the Committee on 2011 February 23 or to the Board Accommodation Review
Committee input process.
11.OTHER BUSINESS
a.First Nations Advisory Committee
Trustee Roberts noted that the next First Nations Advisory Committee meeting is
scheduled for 2011 March 22 which will conflict with the Policy Working Committee
meeting.
12.FUTURE MEETINGS
The following future meetings were scheduled for 9:00 a.m.:
March 2,9;
• April6, 20;
May 4,19;
June 8,22.
13.ADJOURNMENT
The meeting adjourned at 10:05 a.m.by motion.
T.GRANT
Chairperson
RECOMMENDATION:
That the IT department review the sound system in the Board Room to determine how it can
be updated to adapt to today's technologies.
The following motion was moved by G. Hart,seconded by R. Tisdale:
That Trustees Bennett and Grant be appointed to the Negotiations Advisory Committee.
Recommendations 1 and 2 were approved.
Chair Grant noted that the 2011 March 22 First Nations Advisory Committee meeting has been
cancelled.
2011 February 22...11
14.REPORTS OF COWIWIITTEES -cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE - IN CAMERA,2011 FEBRUARY 22
MEMBERS PRESENT ADMINISTRATION AND OTHERS
T.Grant (Acting B.McKinnon B.Tucker V.Nielsen
Chair)B.Murray K.Dalton M.E.Smith
R.Campbell T.Roberts L.Elliott B.Sonier
J.Coghlin P.Sattler B.Greene P.Tufts
G.Hart R.Tisdale M.Sereda K.Wilkinson
P.Jaffe J.Todd C.Bourbonnais-K.Bushell
MacDonald S.Christie
Regrets:J.Bennett,K.Edgar D.Rajala
J.Daniels,W. Huff L.Griffith-Jones K.Young
M. Moynihan
Absent:S.Polhill
The Committee met in camera from 5:00 p.m. to 5:42 p.m.
1.APPROVAL OF AGENDA
The agenda was approved by motion.
2.CONFLICTS OF INTEREST -No conflicts of interest were declared.
3.Confidential legal and personal matters were discussed..
4.RISE AND REPORT
A motion to rise and report was moved and carried at 5:42 p.m.
RECOMMENDATION:
That approval be granted to award the contact for security guard services to Commissionaires.
TRACY GRANT
Acting Chairperson
The recommendation was approved on motion of T. Grant,seconded by R.Tisdale.
15.COMMUNICATIONS
a.ONTARIO PUBLIC SCHOOL BOARDS'ASSOCIATION -UPDATE
Trustee P.Sattler advised that the agenda and package was received for the Ontario Public School
Board Association Board of Director's meeting which included a number of reports being brought
forward for information and updates.The Ministry's review is also currently underway;however,the
2007 OPSPA report is still available online.
16.NOTICE OF MOTION -none
17.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -none
18.ADDITIONAL ITEMS -none
2011 February 22...12
19.QUESTIONS/COMMENTS BY MEMBERS
Trustee P. Jaffe advised that there will be a free panel discussion on Science and the Collapseofthe
World Trade 7on 2011 September 11-Reasonable Doubton 2011 March 3 at 6:30 p.m.at the
Social Science Centre -University of Western Ontario. It will Includea panel of people including the
London Police Service.
Trustee Hart advised that the Oxford County Milk Committee was able to secure corporate
sponsorship to bring back the Dairy Days program.Over 1500 students attended the event between
2011 February 8 to 10.
20.ADJOURNMENT
The meeting adjourned at 8:47 p.m. on motion of J. Todd,seconded by R. Tisdale.
Confirmed
rson
2011 February 22...13
/
^SUMMARY OF APPROVED RECOMMENDATIONS OF 2011 FEBRUARY 22
That the IT department review the sound system in the Board Room to determine how it can be
updated to adapt to today's technologies.
That Tnjstees Bennett and Grant be appointed to the Negotiations Advisory Committee.
That approval be granted to award the contact for security guard services to Commissionaires.
/