1/11/2011 - Regular Board Meeting\
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THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR BOARD MEETING,PUBLIC SESSION
2011 JANUARY 11,7:00 P.M.
BOARD ROOM,EDUCATION CENTRE
AGENDA
V-verbal
M -material
1.CALL TO ORDER V
2.O CANADA V
3.SPECIAL MUSICAL PRESENTATION -none V
4.APPROVAL OF AGENDA M
5.OFFICIAL RECORD M
6.RECOGNITIONS
-Paige Lawson,Canada's Top 20 Under 20 Recipient V
7.CONFLICTS OF INTEREST V
8.CHAIR'S ANNOUNCEMENTS V
9.DIRECTOR'S ANNOUNCEMENTS V
10.PUBLIC INPUT -none
11.ADMINISTRATIVE PRESENTATIONS
a.Dual Credit Programs M
12.MINUTES OF THE 2010 NOVEMBER 23 BOARD MEETING and 2010 DECEMBER 1
SPECIAL BOARD MEETING M
a.Confirmation of Minutes
b.Business Arising from the Minutes
i.Revisions to Board Bylaws M
13.STUDENT TRUSTEES'UPDATE V
14.REPORTS FROM THE ADMINISTRATION
a E-Schools Report M
b.Boundary for Central,Harris Heights,Princess Anne and New North Ingersoll
Public Schools M
c.Appointments to Special Education Advisory Committee M
-2-
15.REPORTS OF COMMITTEES
a.First Nations Advisory Committee,2010 November 16 M
b.Policy Working Committee,2010 November 23 M
c.Long-term Community Partnerships Committee,2010 November 24 M
d.Information Committee of the Whole,2010 November 29 M
e.Audit Committee,2010 November 30 M
f.Chairs'Committee,2010 December 10 M
g.Chairs'Committee,2011 January 5 M
h.Audit Committee -Community Members M
i.Committee of the Whole in Camera,2011 January 11 V
j.Appointment of First Nations Trustee and Committee Appointments M
16.COMMUNICATIONS
a.Ontario Public School Boards'Association -Update V
b.Ministry of Education re:2011/12 Grants for Student Needs M
17.NOTICE OF MOTION
18.MOTION -NOTICE OF WHICH HAS BEEN GIVEN
a.Trustee P.Jaffe M
19.ADDITIONAL ITEMS
20.QUESTIONS/COMMENTS BY MEMBERS
21.ADJOURNMENT
THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR MEETING,PUBLIC SESSION
2011 January 11
The Board met inregular session on 2011 January 11inthe Board Room at the Education Centre, meeting
in public session at 7:05 p.m. to 10:12 p.m.The following were In attendance:
TRUSTEES ADMINISTRATION AND
T.Grant (Chair)B.McKlnnon OTHERS
J.Bennett B. Murray B.Tucker V.Nellsen
J.Daniels S.Polhill K.Dalton B.Sonler
R.Campbell P.Sattler L.Elliott P.Tufts
J.Coghlln T.Roberts B.Greene K.Wilkinson
G.Hart R.TIsdale M.Sereda K.Bushell
W. Huff (7:06)J.Todd C.Bourbonnais-MacDonald S.Christie
P.Jaffe K.Edgar K.Meeson
L.Griffith-Jones D.Rajala
S.Hughes K.Young
S.Killip S.Young
S.Macey K.Altken
M. Moynihan
B.Seto
1.CALL TO ORDER.
Board Chair T.Grant called the meeting to order at 7:05 p.m.
2./3.O CANADA AND MUSICAL PRESENTATION
The meeting was opened with the singing of 0 Canada.There was no musical presentation.
4.APPROVAL OF AGENDA
The agenda was amended reordering Appointment of First Nations Trustee and Committee
Appointments from item 15.j to follow Item 4.The agenda,as amended,was adopted on motion of
R.TIsdale,seconded by J.Todd.
5.OFFICIAL RECORD
S.Christie,Supervisor,Corporate Services,read the following official record Into the minutes:
"We regret to record the death of Margareth Kluka,an Educational Assistant at Sir George Ross
Secondary School,on 2010 December 31."
6.RECOGNITIONS
Supt.K.Edgar Introduced Paige Lawson who was one of the Canada's Top 20 Under 20 Recipients
for 2010.Paige is a former TVDSB student who is currently attending Mohawk College for Broadcast
Journalism.
In responding to the recognition,Ms.Lawson advised that she was diagnosed with generalized
Anxiety Disorder and Panic Disorder at the age of 12,thus'making learning in the classroom a
challenge.At age 17,she began online learning and obtained her Ontario Secondary School Diploma
at age 19.She has lead the DREAM (Direct Resources for Education Alternatives and MentalHealth)
project wherein students suffering from mental illness are able to receive help.
Ms.Lawson commented on her appreciation for having the opportunity to contribute to the mental
health strategic plan and her desire to give back and advocate for others.She explained that her
experience has been fantastic and that she stands proud with the 19 other individuals who received
this award.She concluded by asking everyone,although they may not understand mental illness,to
respect It.
2011 January 11...2
6.RECOGNITIONS-cont'd
The congratulations of the Board was extended to her with best wishes for continued success in her
educational endeavours
7.CONFLICTS OF INTEREST -No conflicts of interest were declared.
8.CHAIR'S ANNOUNCEMENTS
Chair Grant reminded the Trustees of the Inaugural meeting scheduled for 2011 January 18 at 7:00
. p.m.She welcomed the new and returning Trustees to the Board.
9.DIRECTOR'S ANNOUNCEMENTS
Director B.Tucker advised that all Trustees should have the draft Director's Annual report which will
be submitted to the Ministry at the end ofthe month.
He invitedthe new Trustees,as well as those returning to the Board, to attend an orientation session
inthe Trustee Conference room on 2011 January 24 from 5:00 p.m. to 7:00 p.m. At that time,the
Executive Superintendents will providethe Trustees withcurrent and key issues intheir departments
and respective portfolios.He asked that the Trustees confirmtheir attendance with his office by
Monday,2011 January 17.
Director Tucker announced that the Ministry of Education approved the FDK before-and-after school
component just prior to the Christmas holidays. He asked Supt. C.Bourbonnaise-MacDonald to
provide further details.
Supt. Bourbonnaise-MacDonald advised that the Board received a listof memos fromthe Ministry,
specificaliythe EL12 memorandum whichprovided information involving the extended day which in
turn will Impact the Education Act and specific regulations.Approval by the legislature is pending.
The Ministry of Education confirmed that third party delivery will be accepted withthe before and/or
after school program. Priorto Memo ELI 2,boards were able to maintain thirdparty agreements with
child care operators provided a before-and-after school program existed in year one and twoforFDK
sites.These operators would offer the extended day portion of the FDK and it was considered at
that point an optional transition for year one and two only.ELI 2 now outlines an amendment to this
process.There are two options available to the Board:
1.Directly operate the extended program;or
2.Enter into an agreement with a qualified third party provider.
The qualifying third party is defined as an organization that meets the requirements under the Day
Nurseries Act, is located at the school site; delivers the program content consistent withthe Ministry
extended daycare program;operates before-and-after instructional days and can investigate parental
interest for programs on non-instructional days.The Board will continue to work with third party
operators for the extended day where viable.
Supervisor H.Gerrits provided information on extended day fees.She indicated that the Board will
need to Initiate an established fee for the extended day in the event that there is not a third party
operator who expresses interest in operating at a location where there is not a third party operator.
Ifthere is viability,the Board was previously mandated to operate a before-and-after school program
in that location.Therefore,the Board will establish a before-and-after school day fee forthe extended
day.Supervisor Gerrits indicated that based on the communities and number of schools,they are
confident that there will be a community partner who is interested in establishing the extended day
program.
2011 January 11...3
10.PUBLIC INPUT -none
11.ADMINISTRATIVE PRESENTATIONS
a.DUAL CREDIT PROGRAMS
Executive Superintendent L. Elliott introduced the report on Dual Credit Programs and Learning
Supervisor,P.McKenzie presented the following report.
Dual Credit Programs are intended to assist secondary students in the completion oftheir Ontario
Secondary School Diploma (OSSD)and successful transition to college and apprenticeship
programs.The primary focus is on those students facing the biggest challenges in graduating.
Dual Credit Programs are based on partnership,collaboration and accountability between school
boards and post-secondary institutions.Coiirses are approved for OSSD credit by the Ministry
of Education,delivered by public institutions and appropriately qualified educators with OSSD
credits awarded only by secondary school Principals.Students enrolled in college-delivered Dual
Credit courses are granted credits according to standards developed by the college.
No entry fees or apprenticeship classroom fees are charged to students.Only students approved
inDual Credit Programs are eligible to be granted OSSD credits for college-delivered Dual Credit
courses.Dual Credit course instruction is provided by a college Professor or Instructor and/or
a certified journey person and/or a secondary school Teacher where required. Dual Credit
Programs include college-delivered courses/programs which will involve secondary school Dual
Credit Teachers.
Program Delivery Models
Integrated Model
With the integrated model,secondary school students are integrated into already existing college
classes made up of "regular"college students.
Congregated Classes
1.Lambton College Dual Credit
In 2009-10,187 Thames Valley District School Board students from 20 secondary schools
were registered in the Lambton College Dual Credit congregated program,with 236 credits
earned by 165 students.This enrolment has increased exponentially from 62 students in
2008-09.This year,120 students from 23 secondary schools are registered in the semester
one program.These students are enrolled as full-time students Intheir respective secondary
schools.From Monday to Thursday,they attend their secondary school, and on Friday they
are bussed to Lambton College for their Dual Credit courses.A Thames Valley District School
Board Teacher has been seconded to Lambton College to assist with the administration of the •
program.
2.Recreational Leadership
This recreational leadership program involves students from Banting,Montcalm and Clarke
Road.Students attend Fanshawe College every Friday.They receive one secondary school
credit and one college credit.
3.Motive Power
This program involves students from various secondary schools within Thames Valleyand
Avon Maitland District School Board.Students receive two secondary school credits and two
college credits.Transportation is provided through School College Work Initiative (SCWI)
funding.
2011 January 11...4
11.ADMINISTRATIVE PRESENTATIONS -cont'd
a.DUAL CREDIT PROGRAMS-cont'd
This program will involve25 students from Ingerspll DistrictCollegiate Institute in semester two.
Students will receive one secondary school credit and one college credit.Transportation Is
provided through SCWI funding.
School Within A College Programs
The model is representative of the arrangement with Fanshawe College. School Within A
College Programs (SWAC)providea made in Ontariomodelforthe deliveryof secondary credit
courses by secondary school Teachers and college Dual Credit courses by college
Professors/Instructors withina collaborative learning community on a college campus.SWAC
programs may include the following elements:
In some models,students spend most of the first semester in secondary school courses,
(including credit recovery)as well as one college-delivered college readiness credit course.In
second semester,students then take twoormore collegecredit courses oftheirchoosing,as well
as additional secondary school course(s).
Dual CreditTeachers provide supports and supervision,including remediation inliteracy,learning
skills and work habits, to students inthe Dual Credit Program.
Students may participate inthis type of comprehensive program 5 days per week for one or two
semesters on a college campus.
Our program with Fanshawe College allowsa congregated class of Thames Valley students to
take their full time program on the Fanshawe campus.Students earn 3 or more secondary
school credits and 1-2 dual credits. A full time Thames Valley secondary school Teacher is
assigned to this class.
In 2011-12,in partnership with Fanshawe College,they will be offering two School Within a
College congregated classes.
OYAP Level 1 Dual Credit Apprenticeship Program
In 2010-2011,students will participate infive OYAP Level 1 Dual Credit Apprenticeship
Programs.There is one program through Fanshawe College and four through Lambton
College. The YES General MachinistProgram will continue at Fanshawe College forthe 12^^
year and offerings at Lambton have expanded to Include Welding, Halrstyling,Cook and Early
Childhood Education.Students who participate in these programs have expressed a strong
interest Intheir chosen trade and have demonstrated their abilityto be successful at the next
level.Each participating student becomes a registered apprentice through the MTCU,
receives Co-operative Education credits and Dual Credits in addition to receiving the Level 1
In-school Apprenticeship training.Students graduate secondary school withthe skills and
knowledge to be successful in their chosen career path.
Exec.Supt L. Elliott acknowledged that the Dual Credit Programs have been offered to the
Thames Valley students forthe past 5 to6years. Interms offunding,itisdirected tothe College
level.The seats are funded through an application to the Ministry.The school boards work
together with the Colleges who then submit the joint applications on behalf of the students.
The programs that are offeredare so popularwiththe students that the demand is exceeding the
number of placements that are currently available.
2011 January 11...5
11.ADMINISTRATIVE PRESENTATIONS -confd
a.DUAL CREDIT PROGRAMS -cont'd
Exec.Supt Ellliott welcomed the following guests who elaborated on their positive personal
experiences involving the Duai Credit Programs:
Paul McKenzie,Learning Supervisor,TVDSB
Don Hart,School College Work initiative Coordinator,Lambton College Regional Coordinator,
Fanshawe,Lambton,St.Ciair Colleges
Tom Smith,Lambton College Coordinator (secondment from TVDSB)
Greg Ramshaw,TVDSB/Lambton College Student
Laura Siegrist,TVDSB/Lambton College Student
MarilynWillis,Curriculum Coordinator,Fanshawe College
Deborah Wilkin,Fanshawe College
Becky Howse,Principal,Adult,Alternative and Continuing Education
Matthew Sereda,TVDSB School Within a College Teacher,Fanshawe College
Tanisha Lail TVDSB/Fanshawe College Student
Cat Scully,TVDSB/Fanshawe College Student
Wayne Cramp,OYAP TOSA, TVDSB
Barbara Ridgewell,Parent
Exec.Supt.Elliott concluded the presentation by acknowledging the unique partnerships the
Dual Credit Programs provide to all students,as well as the continued support of the TVDSB.
Trustee P.Sattler inquired as to whether the students were able to carry the credit(s)earned
to college and if that qualified them for advance standing.MarilynWilliss,Curriculum Co
ordinator at Fanshawe College,responded that when a student applies to Fanshawe College,
they would also apply for an internal credit.That credit would be recognized and itwould also
• give the student extra points in the grid scoring system,thus making it more likely that student
would be able to get Into the program.
A long-term plan was discussed that was dependant upon the continued interest of students
and funding which is applied for each spring.There is currently a waiting listfor students to
get into the program and other campuses for regional programs are being looked at.
12.MINUTES OF THE 2010 NOVEMBER 23 BOARD MEETING and 2010 DECEMBER 01
SPECIAL BOARD MEETING
a.CONFIRMATION OF MINUTES
The minutes of the Regular Board Meeting, 2010 November 23 and Special Board Meeting,
2010 December 1 were adopted on motion of Trustee P.Sattler,seconded by Trustee P.
Jaffe.
Trustee T.Roberts noted minor corrections to his Valedictory Address in the 2010 November
23 Official Minutes.
b.BUSINESS ARISING FROM MINUTES
i.Revisions to Board Bylaws
The following motion was moved by P.Sattler,seconded by R.Tisdale:
1.That the Board Bylaws be approved.
2011 January 11...6
12.MINUTES OF THE 2010 NOVEMBER 23 BOARD MEETING and 2010 DECEMBER 01
SPECIAL BOARD MEETING -cont'd
b.BUSINESS ARISING FROM MINUTES -cont'd
I.Revisions to Board Bylaws -cont'd
The following amendment was moved by P. Battler,seconded by T.Roberts and carried:
That Section 11.15 be amended to read "Statutory committees will operate in
accordance with the legislation or regulations by which they were established.In all
cases where these bvlaws conflict with the legislative and regulatory provisions
governing statutory committees,the legislative or regulatory provisions shall prevail.
The following amendment was moved by J.Bennett,seconded by G. Hart and carried:
That section 5.8 be amended to read "...staff and communuity, every effort will be
made to schedule a smudging ceremony."
The following amendment was moved by G. Hart,seconded by J.Bennett and carried:
That section 6.1.9 be amended to read "Oral presentations will be a maximum of five
minutes for indivduals and ten minutes for groups."
The original motion carried:
That the revisions to the Board Bylaws be approved.
13.STUDENT TRUSTEES'UPDATE
The student trustees presented the following update.Student Trustee B. Murray attended an
informative Women Against Violence conference.She advised that there is an upcoming Student
Advisory meeting wherein they will be discussing the Student Trustee elections,social networking
and the upcoming Student Council Summit that she and J.Daniels will be organizing on 24
February 2011 at Saunders SS.Their hope is to have two student council representatives from
each school attend.
The Student Trustees are hoping to put together a Student Council Handbook which will provide a
general guideline for all schools and their student council members with the goal of having
consistency across the system.
14.REPORTS FROM THE ADMINISTRATION
a.E-SCHOOLS REPORT
Executive Supt.Elliott presented the following eSchools Report intended to provide
information on eSchools capability and capacity,as requested at the 2010 October 12 Board
meeting.
For TVDSB students and staff alike,the use of information technology is a necessity in their
daily lives for communication and education.As technology develops with greater
possibilities,there is both a widespread desire and a continuous challenge to keep up with
these changes within available resources.
This report will share aspects of the potential of high use and access to technology as
envisioned In an "eSchooI",the current status of technology within TVDSB,and the reality of
the costs that may be involved in such a vision.
2011 January 11...7
14.REPORTS FROM THE ADMINISTRATION -cont'd
a.E-SCHOOLS REPORT -cont'd
In creating this report, they have focused the discussions and costs on the price for
technology for students across the system,rather than on the creation of a single pilot
"eSchool". This has been done to ensure equity for all students and schools across the
system.They believe that any solution needs to be scalable across the school district,
Background:Trends in Technoloav and Education and their Connection to eSchools
Key Trends
As included in the TVDSB ICT Strategic Plan,2009-2014,one of the sources of trends in the
needs of educational technology is the Horizon Report,which is a collaboration between the
New Media Consortium and the EDUCAUSE Learning Initiative.The K-12 Editionof the 2009
Horizon Report identified a number of key trends in education,as follows:
Technology continues to profoundly affect the way they work,collaborate,communicate,and
succeed.Information technologies impact how people work, play, learn,socialize,and
collaborate.Increasingly,technology skills are also critical to success in almost every arena,
and those who are more facile with technology will advance while those without access or
skills will not.The digital divide,once seen as a factor of wealth,is now seen as a factor of
education:those who have the opportunity to learn technology skills are in a better position to
obtain and make use of technology than those who do not. Evolving occupations,multiple
careers,and an increasingly mobile workforce contribute to this trend.
Technology is increasingly a means for empowering students,a method for communication
and socializing,and a ubiquitous,transparent part of their lives.Technology is impacting
everyone's lives,and the lives of students,in new and expanding ways.Once seen as an
isolating influence,technology is now recognized as a primary way to stay in touch and take
control of one's own learning.Multi sensory,ubiquitous,and interdisciplinary,technology is
integrated into nearly everything that is done.It gives students a public voice and a means to
reach beyond the classroom for interaction and exploration.
The web is an increasingly personal experience.There is an unprecedented level of control
over online content,not only in terms ohhe information and activities that are selected,but
also in the way they are represented.
The way of learning environments is changing.Traditionally,a learning environment has
been a physical space,but the idea of what constitutes a learning environment is changing.
The spaces where students learn are becoming more community-driven,interdisciplinary,and
supported by technologies that engage virtual communication and collaboration.This
changing concept of the learning environment has clear implications for schools,where
learning is the key focus of the space.
The perceived value of innovation and creativity is increasing.Innovation is valued at the
highest levels of business and must be embraced in schools if students are to succeed
beyond their forma!education.The way learning experiences are designed must reflect the
growing importance of innovation and creativity as professional skills.
Additionally,the Canadian Council on Learning,in their "State of the Future of Learning in
Canada'A Year in Review 2009-2010"s{aie6 that "Research clearly demonstrates that
learning and training are more critical now than ever as shifting workforce demographics,
rapid advancements in technology and increased global competitive pressures are
transforming our society.Learning and education can also act as protective factors during
periods of economic uncertainty.
2011 January 11...8
14.REPORTS FROM THE ADMINISTRATION -cont'd
a.E-SCHOOLS REPORT -cont'd
A skilled and adaptable workforce is betterableto withstand economicshocks and to adjust
to changes in the global economyand shifts in labourmarket demand,(p.10). As well,they
state that"Canada's younger generation is well positioned to exploit the potential of learning
technologies.ICT's such as computers,multimedia programs, chat rooms and other
manifestationsofthe digital age are nowcommonthroughoutchildren'sdevelopmental
years—as almost any parent or educator will attest....Using technologyto learncan
substantially increase access to knowledge and information and may Improve access to
education, formaland informal learning, and employment opportunities.{p.20)
As well,the OPSBA Report "What If? Technologyin the 21st Century Classroom", included
this statement:"Ifwe accept that there is no debate about how technology has revolutionized
the waywe live,itshould be an easy step to embracing howtechnologyshould revolutionize
what learning looks likenot onlytoday but fiveand ten years out. This entails a visionof
program revltalization,technologyembedded in curriculum methodology and expectations, a
wireless learning environment that moves us from desktop to mobiledevices, leveraging what
is already available inthe worldof information and communications technology where lateral
learningthrives and social networking is a force for democratic change." (p. 14)
In November 2010,the US National Educational Technology Plan (NTEP)was released,
which includes a focus on Individualized instruction and connectivity.The five main goals
covered in the plan are:
Usingeducational technology to fundamentally change the learning process bymaking It
more engaging and tailored to individual student needs and interests;
Using ed tech to develop a new generation of assessments;
Connecting Teachers withtheir peers and experts so they are always up-to-date on the
resources available to them;
Building infrastructure that lets schools support access to technology inand out of the
classroom;and
Harnessing the power of educational technology to increase school district productivity
and student achievement.
In her presentation to participants of the Leading Educators Across the Planet (LEAP)session
in Toronto on October 6,2010,Avis Glaze highlighted the following "Essential 21st Century
Skills" for students:mastery of core skills and content;team work;partnerships and
collaboration;critical thinking and analytical skills;problem solving skills;creative and
innovative approaches;superior personal and technical communications skills;personal
management skills;comfortable operating in a Web 2.0, 3.0 and future electronic
environments;and global awareness and understanding.
The International Society for Technology and Education (ISTE)Advancing Digital Age
Learning includes the following key components in their iste.nets documentation:
1.Creativity and Innovation -Students demonstrate creative thinking,construct knowledge,
and develop innovative products and processes using technology.
2.Communication and Collaboration -Students use digital media and environments to
communicate and work collaboratively,including at a distance,to support individual
learning and contribute to the learning of others.
3.Research and Information Fluency -Students apply digital tools to gather,evaluate,and
use Information.
4. Critical Thinking,Problem-Solving and Decision-Making -Students use critical thinking
skills to plan and conduct research,manage projects,solve problems,and make
informed decisions using appropriate digital tools and resources.
2011 January 11...9
14.REPORTS FROM THE ADMINISTRATION -cont'd
a.E-SCHOOLS REPORT -cont'd
Key Trends-cont'd
5. Digital Citizenship -Students understand human,cultural,and societal issues related to
technology and practice legal and ethical behavior.
6.Technology Operations and Concepts -Students demonstrate a sound understanding of
technology concepts,systems,and operations.
eSchools Definition and Requirements
While there is no single definitionof an eSchooI,for the purpose of this report, they will
consider it as a school that can thoroughly support the student use of technology to enhance
learning,according to skills needed for the students inthis 21st Century,Digital Age. As
shown in the preceding literature of trends and needs in educational technology,while the
various perspectives on student needs in the upcoming years vary, from the Infomiation
Technology perspective,they also have many components in common,seen as necessary for
students:
1.Reliable, quality technology throughout schools,accessible to all students (eg. quality
computers,laptops,netbooks)
2. Building infrastructure that lets schools support access to the technology,both in and out
of the classroom,anytime,anywhere (e.g. wired and wireless connectivity)
3.Access to electronic resources (e.g. "cloud computing",online databases,online
reference materials,etextbooks)
4.Use of a variety of educational technology tools for instruction to expand resources,
increase engagement,meet different learning styles,assessments and differentiation
(e.g.Smartboards,data projectors,software,document cameras,clickers,
videoconferencing)
A selection of the possibilities and costs of each of these items will be discussed further.
Current Status of Technology in TVDSB
The Information and Communications Technology Strategic Plan was completed in 2009-10,
after consultation with various stakeholders.Results included 5 areas of focus for future IT
plans:
-Wireless access in schools/sites
-Improved quality of technology
-Remote use of technology and videoconferencing
-Training
-Emerging technology areas of focus
These five areas are the current focus of our IT budget dollars currently.
Current Budcet for Instructional Computers
$2.1 million for 2010-2011 -major commitments include:
Software/licencing for schools $610,000
Tralning/PD for teachers $135,000
Quality Hardware/Fileservers/Wireless expansion $664,000
To Schools for ICT Plans/PD/Hardware $570,000
2011 January 11...10
14.REPORTS FROM THE ADMINISTRATION -cont'd
a.E-SCHOOLS REPORT -cont'd
Current Status of Hardware
TVDSB currentlyhas approximately75,500 students (71,097 FTE)and 24,500 instructional
computers,making a 3.1:1 student to computer ratio. For these 24,500 computers,there are
46 technicalstaff(includeshelpdesk staffand some central school support technicians),
making each TVDSB computer technician responsible for 532 computers,on average.(For
comparison, the industry average is between 80 and 150 computers per technician.)
Whilethe current ratioof studentsxomputers is relatively strong, much of the hardware is old,
and difficult to maintain,which is the basis of the strategic focus on quality technology rather
than quantity. Under current budgets, the majorityof desktop computers purchased over the
past several years has been used/off-lease equipment. Whilethis Is cheaper to purchase
initially,It has a shorter life-span inthe schools,requires greater maintenance,and runs less
effectively than new equipment.
Following up on the strategic plan's focus to Increase the qualityof the technology, the
intention is to move away from the purchase of used technology and focus funding on the
purchase of new technology.
Potential.Challenges,and Opportunities
For each of the four areas to support eSchool described previously; reliable, quality
technology,building infrastructure,access to electronic resources,and use ofa varietyof
educational technology tools,they will highlight the current status in TVDSB and one or more
optional potential projects with associated approximate costs if these aspects were to be
pursued.
a) Reliable, Quality Technology throughout schools,accessible to all students and staff (eg.
quality computers,laptops,netbooks)
Possibility:Mobile Technology Carts
The use of mobile technology carts,with wireless access points, and new netbooks or laptop
computers inriproves the quality of technology, the access to the technology and brings the
[earning directly to the student in the classroom.
Ifthey considered a 1:1 ratio for students for this technology as a full eSchool,the cost would
be very high. This would enable each childto the use of the technology on an unlimited basis,
both in-school and at home,allowing full anytime,anywhere access and would equalize the
opportunities for all students.This would also allow full access to online resources.Including
etexts (if the students have Internet connectivity at home).
The current cost of carts of 15 netbooks with storage,charging and wireless access point =
approx.$12,000 each.75,000 students would require 5000 carts x $12,000/cart =$60
million ifall at once,and would need to be redone every 4 years.Ifthis was done on a 4-year
cycle, this would then cost $15 million per year.
This option would also require additional IT staff to maintain this ratio of technology in the
schools.Assuming the maintenance of our existing technician to computer ratios,then an
additional 96 technicians would be required to support a 1:1 initiative.
While this option with a 1:1 student;computer ratio is very cost-prohibitive,this option could
also be scaled down,and these carts can also be acquired at a lower ratio, with classes
sharing carts,and the technology staying In the school.
2011 January 11 ...11
14.REPORTS FROM THE ADMINISTRATION -confd
a.E-SCHOOLS REPORT -cont'd
Possibility:Laptops/Netbooks for Teachers
Ifit was deternrined that a priority would be to have a netbook/laptop for each Teacher,to
assist them intheir comfort and familiarity and integration of the technology the cost for the
hardware would be approximately:
5258 teaching staff (2010-11)x approx.$600 each =$3.15 million
Additionally,training costs would be required,as would additional TSA time to set up and
support an further 5258 computers.A half-day release time for each staff member would
cost approximately $560,000.
Ifthe same ratio of TSAsto computers was maintained,Itwould require an additional 10
TSAs.
b) Building Infrastructure that lets schools support access to the technology,both in and out of
the classroom,anytime,anywhere (e.g. wired and wireless connectivity)
Internet Connectivity
All of the reports recommend solid Internet connectivity for students inthe classrooms.
Connectivity could be wired or wireless technology.At this time,all classrooms inTVDSB
currently have access to the Internet via wired technology.Wireless connectivity allows the
option to add additional computers/devices to also have access in these same classrooms
(including students'own personal devices)and in other areas of the school as well.
Currently, all secondary schools have 3 wireless access points (generally library,cafeteria,
and common spaces).At the elementary level,ITS is working on adding wireless points in
each elementary school library.
Possibility:Total Wireless Connectivity
The estimated cost to provide ubiquitous wireless access in the TVDSB Secondary schools is
$900,000.
The estimated cost to provide ubiquitous wireless access in the TVDSB Elementary Schools
is $1.8 million.
c)Access to electronic resources access to electronic resources (e.g. cloud computing,online
databases,online reference materials,etextbooks)
At this time,students in our schools have access to large number on electronic resources,
which will be described below. As well, a pilot is currently underway with the use of
etextbooks.
Learn 360 -this product is already available to all schools,initially purchased by TVDSB and
now by the Ministryof Education through OSAPAC (Ontario Software Acquisition Program).
There are no additional costs for this.With use of this.Teachers can stream live, in their
classroom,more than 3000 educational videos and clips (including PBS,National
Geographic,and Sunburst among others)with the Board's new Learn360 service.
Alternatively,schools can download materials for later use,Whichever Teachers choose,it's
instant access.
Schools can also request that Media Services creates a copy on DVD and itwill be sent out to
the school.
2011 January 11...12
14.REPORTS FROM THE ADMINISTRATION -cont'd
a.E-SCHOOLS REPORT-cont'd
Online Databases
This year, through our Library/Mediaand IT funding we currently pay (approx.$240,000)for
rights to a comprehensive collection ofonline databases for our TVDSB students,including
Knowledge Ontario resources.Kids InfoBits,Canada inContext,CultureGrams,Grolier Kids,
Grolier Online, Kids Search,Searchasaurus,SIRS Discoverer,Teen Health and Wellness,
Universalis Junior French,Infotrac Junior Edition,Academic Onefile, Auto Repair Reference,
Canada in Context,Career Cruising,Communication and Media,Canadian Periodicals,
Computer Database,Canadian Points of View,Criminal Justice Collection,Culinary Arts
Collection,Discovering Collection,Diversity Studies Collection,Documents Gouvermentaux,
Environmental Issues and Policy,Eureka (English and French),Expanded Academic ASAP,
Educator's Reference,General Business File,General Onefile,General Reference Centre
Gold,Gale PowerSearch,Gale Virtual Reference Library,Garden,Landscape,and
Horticulture,GLBT Life and Issues,Health and Wellness Resource Centre,Information
Science and Technology,Hospitality,Tourism,and Leisure,InfoTrac Student,InfoTrac
Educator,Insurance and Liability,Learn Ontario,Legal Trac,Military Intelligence,Ontario
Government Documents,Ontario Newspapers,Ontario Historical Newspapers,Our Ontario -
discovery portal.Pop Culture Collection,Psychology Collection, Religion and Philosophy,
Science Collection,Small Business Collection,Teen Health and Wellness,Vocations and
Careers,War and Terrorism,Worid History,and Live Chat -Get research help.
Additional online resources provided by OSAPAC or freely available include:The Canadian
Encyclopedia,Career Cruising,Encyclopedia Britannica,Gizmos,How Stuff Works,Internet
Public Library, London Public Library,Questia Online Encyclopedia,Study Jams by
Scholastic.TVDSB also provides access to Student Links, a product aimed at appropriate,
Canadian content links for JK-Grade 8 students.
Possibility:eTextbooks
Costs of textbooks currently - In the 2010 budget year,the Purchasing Department has
calculated that schools spent approximately $1.7 million on textbooks for approximately
75,000 students,which works out to approximately $22 per student per year.Textbooks are
generally an expense of school-based budgets.
Currently,there are pilots ongoing in our board utilizing Pathways for Success funding,under
the leadership of Learning Supervisor Frank Galizia.These are at the Grade 7/8 level,and
involve Nelson Publishing.
There are currently 6 pilot classrooms:
- 2 pilots utilizing existing computer labs for access to eTexts
-1 pilot utilizinga SmartBoard in the classroom,with students viewing the text on the
SmartBoard
- 3 pilots utilizing wireless Netbook carts brought into the classrooms
The eTextbook project includes 5 subject areas:Language,Math,Science,History and
Geography;it enables students to read,highlight and leave messages in the text While
many publishers are just in the initial stages of marketing their eTextbook options,in this pilot,
the cost is $25 per student,per year for the combination of 5 subjects.Students can access
at home as well,if they have access to technology at home.
While the cost of the textbooks inthis pilot is similar to the amount that schools are currently
paying for hard copy textbooks,itis stillvery early Inthe development of this to predict what
the future costs may be.It also must be noted that students still require access to the
technology in some form to access the eTextbooks.
2011 January 11...13
14.REPORTS FROM THE ADMINISTRATION -cont'd
a.E-SCHOOLS REPORT -cont'd
Possibility:e-Textbooks -cont'd
Cost: currentlysimilar, but unknownforfuture, plus technology costs. Textbooks are froma
school-based budget.
d)Access to a variety of educational tools for instruction to expand resources,increase
engagement,meet different learning styles,assessments and differentiation (e.g.
Smartboards,data projectors,software,document cameras,clickers,videoconferencing)
Possibility:Smartboards
As of November 2010,there were 2103 Smartboards inTVDSB, a leader inthe province.
While there has been system support for this, this has been primarily a school-based initiative.
This has been a major priorityin some schools for use of their annual ICT funds,other school
funds and fundraisers,and lesser so in others.
Ifit was determined that this was a focus for Trustees,itis estimated that there are currently
3698 homeroom classrooms (calculated as 2328 homerooms at the elementary level,1370
period 1 classes at secondary level) in our schools at this time.If the remaining classrooms
were to be equipped with Smartboards,and needed to purchase and install the Smartboard,
brackets,and data projector,the estimated cost would be:
1595 X $2937/set =$3.8 million
(components:$529 (projector)+$98 (bracket)+$1614 (SB) +$27 (splitter) +$44 (VGA
cable)+$625 installation).This does not include the price of a computer for each
SmartBoard installation,as it is assumed that the school would already have one for this
purpose.If not,this would be an additional cost.
Possibility:Data Proiectors
Mounted data projectors are also a valuable tool in classrooms,as they can be used for
sharing computer-based resources with the entire class on their own, or with other devices
such as portable slates and document cameras.Purchasing Services has determined that
since 2005 there have been 2518 data projector ceiling brackets purchased.Based on an
estimated 3698 homeroom classrooms,this would suggest that there are approximately 1180
classrooms without mounted data projectors.With the cost of data projector,bracket,VGA
cable and installation being approximately $1121 per unitfor 1180 classrooms,outfitting
remaining classrooms with mounted data projectors would cost an estimated $1.3 million.
Future Plans
While there are many possibilities for the support of eSchools outlined above,many of these
require far more than the $2.1 million that are currently available annually for instructional
computers inTVDSB. Totally incorporating all of the aspects listed above (and this Is only a
sampling of what could be done)would cost well over $70 million,plus additional staffing
costs,which is not possible under current budgets.Scaled-back versions of these initiatives
could be a consideration.
Working within the budget available,the following is the plan for 2011-2012:
1)Continue with strategic priority focus areas of: quality technology,wireless connectivity,
remote access,training and emerging technologies,according to similar budget lines as
this year.
Of these,quality technology and wireless access are the highest priorities.
2011 January 11...14
14.REPORTS FROM THE ADMINISTRATION -cont'd
a.E-SCHOOLS REPORT -cont'd
Future Plans -cont'd
2) Ifthe $1 million of ICT funds from the Ministry of Education (which was said to be a 2-year
reduction) are returned for 2011-2012, the following is the tentative plan forthe upcoming
school year:
Offer each school the possibilityofsplitting the cost of a Wireless Netbook carts of 15
netbooks,storage/charging mobile cart,mobile wireless access point-approx $12,000 each.
Ifwe offer 50-50 cost splitwith schools ($6000 X 166 = $1 million)this would use the full
amount of the returned Ministry funds.Schools could use their ICTfunds,school funds or
fundraised funds towards this cost.
They would need to continue this, or something similar as technology changes for each year,
on an on-going basis to keep the quality high,and decrease demand on older,computer lab
and classroom computers.Over time, this would give multiple carts in each school.This
would serve to bring the learning to the students in classroom,rather than having the use of
technology being an event to occur in another location. As well, this may be a benefit for
schools with limited space,as the use of a mobile cart does not require the physical space of
a computer lab.
3) If additional funds are made available,these could be used for a variety of purposes,as
indicated by the possibilities above.
References
Canadian Council on Learning (2010).State of learning In Canada - A year in review 2009-
2010.(Online).Available:
http://www.ccl-cca.ca/Ddfs/SOLR/2010/SOLR-2010-Report-FlNAL-E.pdf
New Media Consortium (2009). Horizon Report,2009 K-12 Edition. (Online). Available:
http://www.nmc.ora/pdf/2009-Horizon-Report-K12.pdf
eSchool News (Nov 9,2010)ED releases final version of Ed-Tech Plan (Online). Available:
http://www.eschoolnews.com/2Q10/11/Q9/ed-releases-flnal-versionof-national-ed-tech-plan/
Ontario Public School Boards'Association (2009).What if?Technology In the 21st century
classroom.
(Online).Available:http://www.opsba.ora/fHes/Whatlf.pdf
International Society for Technology In Education (2007). National Educational Technology
Standards for Students.(Online)Available:
http://www.iste.ora/standards/nets-for-students.aspx
The issue of wireless access including students using their own devices In class was raised
and whether there were any limitsto what students were allowed to bring into the classroom.
It was noted that students are encouraged to bring their own personal computers for use,as
they are able to access the internet at school.
It was further noted that In terms of statistics for the number of computers In schools and
access,availabilityIs also extended to those students who have specialized equipment
currently on an Independent Educational Plan.
2011 January 11...15
14.REPORTS FROM THE ADMINISTRATION -cont'd
b. BOUNDARYFOR CENTRAL, HARRIS HEIGHTS,PRINCESS ANNEAND NEW NORTH
INGERSOLL PUBLIC SCHOOLS
Executive Supt.K.Dalton presented the following report regarding the boundary for Central,
Harris Heights,Princess Anne and new North Ingersoll Public Schools intended to establish
new school attendance boundaries for Central, Harris Heights,Princess Anne Public School,
and the new North Ingersoll Elementary School effective 2011 September.
Initial consultation on boundaries occurred at the ARC 13 meetings involving Beachville,
Harris Heights,Princess Anne,Princess Elizabeth, VictoryMemorial, and Westdale Public
Schools which were held in 2009.On 2009 December 15,the Board authorized the
Administration to consult with the ARC 13 communities for the purpose of establishing new
boundaries for the new North Ingersoll Elementary School. The role was to review current
school attendance boundaries and recommend adjustments to the boundaries of Harris
Heights and Princess Anne Public Schools in view of the closures of Westfield,Princess
Elizabeth, Beachville and VictoryMemorial Public Schools.Meetings were held as follows:
Beachville Public School:2010 October 04
•Victory Memorial Public School:2010 November 15
During discussions with the ARC 13 communities (Beachville,Harris Heights,Princess Anne,
Princess Elizabeth,Victory Memorial,and Westdale Public Schools),existing student
enrolments,projected growth in the area,and potential boundary options were presented in
order to justify the additions to Princess Anne and Harris Heights Public Schools as well as
the new North Ingersoll Elementary School.The additions to Princess Anne and Harris
Heights Public Schools,and the new North Ingersoll Elementary School will reflect the
projected enrolments.
Itshould be noted that the community members attending the meeting at VictoryMemorial
Public School on 2010 November 15 suggested two amendments to the proposed new
boundaries for Harris Heights Public School and Princess Anne Public School as follows:
1.Amend the proposed boundaries to allow pupils residing on Merritt Street to attend Harris
Heights Public School rather than Princess Anne Public School (12 students involved).
2.Amend the proposed boundaries to allow pupils residing along the south side of Ann
Street to attend Princess Anne Public School rather than Harris Heights Public School (1
student involved).
Capital Planning Co-Ordinating Committee has reviewed the two requests and support
request # 2 relating to Ann Street.In order to maintain sufficient enrolment at Princess Anne
Public School for the sustainable future,request # 1 is not supported.
The school boundaries are shown on the attached maps and the numbers of students
currently residing within the school attendance areas are also listed.
RECOMMENDATIONS:
1.That the following area of the current Beachville Public School be added to the
attendance area of Central Public School in Woodstock effective 2011 September 01:
Beginning at the intersection of the western boundary of the City of Woodstock and the
mid point between Beachville Road and Karn Road,thence in a westerly direction along
the mid point between Beachville Road and Karn Road to the intersection of the mid point
between Beachville Road and Karn Road and the extension of the property 584872
2011 January 11...16
14.REPORTS FROM THE ADMINISTRATION -cont'd
b.BOUNDARY FOR CENTRAL, HARRISHEIGHTS,PRINCESS ANNEAND NEW NORTH
INGERSOLL PUBLIC SCHOOLS -cont'd
Recommendations -cont'd
Beacliviiie Road,thence ina northerlydirectioncrossing BeachvilleRoad and continuing
northeriy tothe extensionof property 584872 Beachville Roadand the mid point ofthe
Thames River,thence inan easterly directionalong the mid pointof the Thames Riverto
the intersection of the mid pointof the Thames Riverand the westerly boundary for the
City ofWoodstock,thence southerlyalong the westerlyboundaryforthe City of
Woodstock to the Intersection of the western boundary of the City of Woodstock and the
mid point between Beachville Road and Karn Road .
2. Atthe following new boundary description be approved for Harris Heights PublicSchool
effective 2011 September 01:
Beginningat the Intersection of the Thames River with Putnam Road,thence proceeding
ina southerly directiontowards Hamilton Road to the intersection withFive Points Road,
thence proceeding inan easterly directionalong Five Points Road to the intersection with
Robinson Road,thence proceeding in an easterly direction along Robinson Road to the
intersection with Pigram Road,thence proceeding ina southerly directionalong Pigram
Road to the pointwhich is the back of the lots fronting onto the north side of Prouse Road,
thence proceeding In an easterly direction to the Intersection with Zenda Line,thence
proceeding Ina northerlydirectionalong Zenda Lineto the intersection with Beaconsfield
Road,thence proceeding inan westerly directionalong Beaconsfield Road to the
intersection with Cuthbert Road,thence proceeding in a northerly direction along the
back of the lots along the east side of Foldens Lineto the intersection withthe Thames
River,thence proceeding ina westerly direction along the south side of the Thames River
to a point In linewiththe back of the lots along Rosslter Road,thence proceeding ina
southerly directionalong the Townof Ingersollboundary to the back of the lots along the
north side of Clarke Road,thence proceeding in a westerly direction to the back of the lots
fronting onto the west side of Harris Street,thence proceeding in a northerly direction
along the back of the lots along Harris Street to its Intersection with Centennial Lane,
thence proceeding In a westerly direction along Centennial Lane untilthe intersection of
Carroll Street,thence proceeding ina westerly direction along the back of the lots fronting
onto the south side of Canterbury Street untilthe Intersection with Thames Street,thence
proceeding Ina westerly direction along the back of the lots fronting onto the south side of
Ann Street until the intersection with Merritt Street,thence proceeding in a northerly
direction along the back of the lots fronting onto the west side of Merritt Street projecting
this line due north until its Intersection with the south side of the Thames River,thence
proceeding ina westerly direction along the south side of the Thames River untilits
intersection with Putnam Road.
3. At the following new boundary description for Princess Anne Public School be approved
effective 2011 September 01;
Beginning at a point being the Intersection of the Thames River and the extension of the
back of the lots along the west side of Merritt Street,thence proceeding in a southerly
direction along the back of the lots along the west side of Merritt Street to the Intersection
withthe back of the lots along the south side of Ann Street,thence proceeding inan
easterly direction along the back of the lots along the south side of Ann Street to the
intersection with Thames Street South,thence proceeding In a south easterly direction
along the back of the lots along the south side of Canterbury Street to the intersection
with Centennial Lane,thence proceeding in an easterly direction along Centennial Lane to
a point In line withthe back of the lots along the west side of Harris Street,thence
proceeding in a southerly direction along the back of the lots along the west side of Harris
Street to a point in linewiththe back of the lots fronting onto the north side of Clarke
2011 January 11...17
14.REPORTS FROM THE ADMINISTRATION -cont'd
b. BOUNDARY FOR CENTRAL,HARRIS HEIGHTS,PRINCESS ANNE AND NEW NORTH
INGERSOLL PUBLIC SCHOOLS -cont'd
Recommendations -cont'd
Road,thence proceeding inan easterly direction along the back ofthe lots fronting onto
the north side ofClarke Road to a pointwhich is the Townof Ingersoll Municipal
boundary,thence proceeding ina northerlydirectionalong the back ofthe lots along
Rossitter Road to the intersection withthe Thames River,thence proceeding ina westerly
direction along the south side of the Thames River to a pointwhich is linewiththe
extension of the back of the lots fronting onto the west side of Merritt Street.
4. At the following new boundary description for the Ingersoll north elementary school be
approved effective 2011 September 01:
Beginning at the intersection of IHunt Road and 60 Road,thence proceeding ina southerly
direction along Hunt Road untilIntersecting withthe Thames River,thence proceeding in
an easterly direction along the north side of the Thames River until the point which is the
back of the lots along the east side of Foldens Line,thence proceeding in a southerly
direction until meeting the point which is the back of the lots along the north side of Karn
Road,thence proceeding in an easterly direction along the back of the lots along the north
side of Karn Road until meeting the west boundary of 584872 Beachvllle Road,thence
proceeding in a northerly direction until the intersection of 45 Line,thence proceeding in a
westerly direction along the centre line of 45 Line until meeting the intersection of the mid
point between 43 Line and 45 Line,thence proceeding in a north-westerly direction until
intersecting with 68 Road,thence proceeding in a westerly direction along the centre line
of 68 Road at the intersection of 68 Road and the back of the lots along the west side of
25 Line,thence proceeding in a southerly direction until Intersecting with 60 Road,thence
proceeding in a westerly direction along the back of the lots along the south side of 60
Road until its intersection with Hunt Road.
Supt.B.Sonler reported that all communities involved in the new boundaries were
agreeable.Trustee G.Hart recommended that consideration be given to boundary lines
in the future so they do not fall In the middle of the road as there will be two buses on the
same road,traveling in different directions.He questioned whether there would be a
busing issue between the schools and that he would like to see only one bus on the road
in rural areas.He requested that Capital Planning consider this issue in the future.
The recommendations were approved on motion of G. Hart,seconded by S. Polhill.
c.APPOINTMENTS TO SPECIAL EDUCATION ADVISORY COMMITTEE
Director B.Tucker presented the following report regarding the appointments to Special
Education Advisory Committee.The report is intended to approve the appointment of
alternates on the Board's Special Education Advisory Committee.
An electronic vote was taken on December 14 seeking approval of members and
alternates on the Board's Special Education Advisory Committee for the term 2011-2014.
The vote was approved.Since that time,the Epilepsy Support Centre has requested that
Kim Pilkey be appointed its alternate representative,Vanier Children's Services has
requested that Tara Green be its alternate and the Learning Disabilities Association of
London Region has requested the appointment of Gabrlelle Young for the term.Approval
is requested to appoint these individuals to the Committee.
2011 January 11...18
14.REPORTS FROM THE ADMINISTRATION -cont'd
c.APPOINTMENTS TO SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
RECOMMENDATION:
That the following alternates be appointed to the Board's Special Education Advisory
Committee:
Epilepsy Support Centre -Kim Pilkey;
•Vanier Children's Services -Tara Green;
Learning Disabilities Association of London Region -Gabrielle Young.
The Recommendation was approved on motion of P. Sattler,seconded by R. Tisdale..
15.REPORTS OF COMMITTEES
a.REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE MEETING
2010 November 16
3:20 p.m.-4:26 p.m.
Members
C.Cornelius,Oneida Nation of the
Thames
M. Elijah,Oneida Nation of the
Thames
F.Exley,Trustee
J.Henry,Chippewa of the Thames
W. Huff,Trustee (Chair)
T.Roberts,Trustee
P.Sattler,Trustee
T.Smith,Chippewa of the Thames
Guests:
Rhonda Doxtator,Oneida
Education Officer
Brenda Antone,Oneida
Nation of the Thames
Administration and Others
J.Antone,First Nations Counsellor,Saunders S.S.
C.Brunette,Aboriginal Education Advisor,Program
Services
M.Deeb,Vice-Principal,Saunders S.S.
L. Elliott,Executive Superintendent,Program
Services
J.Joseph,Career Guidance Counsellor,Chippewa of
the Thames
D.MacPherson,H.B.Beal S.S.
J.McCredie,Principal, A.E. Duffield P.S.
L.Mills,Principal,Thames S.S.
L.Nicholas,Education Coordinator,Munsee-
Delaware Nations
K.Aitken,Corporate Services
1.CALL TO ORDER
The meeting convened at 3:20 p.m., inthe Libraryat Lambeth Public School. First Nations
students from the Lambeth Public School welcomed the Committee with the Oneida Prayer.
2.APPROVAL OF AGENDA -The agenda was approved as printed.
3.CONFLICTS OF INTEREST -No conflicts of interest were declared.
4.REPORT OF MEETING
It was noted that the 2010 October 19 report was presented to the Board on 2010 November
16.
5.BUSINESS ARISING FROM MINUTES -none
r
2011 January 11...19
15.REPORTS OF COWIMITTEES -cont'd
a.REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE MEETING -cont'd
6.FUNDING INEQUITIES
Exec. Supt.L.Elliot distributed a letter from J.McMaster,Director of Education,Keewatin
Patricia District School Board, to Assistant,Deputy Minister Raymond Theberge regarding
equity concerns noting per pupil funding for First Nations students does not match or
come close to funding for resident pupils in Ontario.
She advised that Director B.Tucker was instrumental in raising this issue among Director
colleagues inthe Province to discuss the funding inequities between the Federal and
Provincial funded schools and confirmed that the issue has been raised at the Director
level.The letter has also been fon/varded to the Federal government and INAC for review
6.
J.McMaster is Chair of the Northern Ontario Educational Leaders Group (NOEL) which is
comprised of Directors inthe Northern Region of Ontario,as well as Supervisory Officers
and Principals.They provide professional development for Boards inthe Northern part of
the Province and are interested in the success of First Nations students.J.McMaster is
taking a lead role on behalf of the Directors of Education.
The Letter For Your Information indicates that there is a willingness to engage in those
discussions at the Provincial level.Exec.Supt.Elliott advised that if and when a response
is received,she willbring it back to the Committee for further review and discussion.
Trustee F.Exiey expressed concern over the percentage of grants allocated for the
public system when the percentage for Federal levelfunding is only half of what the public
system receives.The Committee noted that even when Provincial rates rise, First
Nations is capped at two percent for education dollars.
Trustee P.Sattler made reference to the inequity correspondence that addressed the full-
day Kindergarten program and inquired as to whether or not First Nations offered JK/SK
to their students on a half-day basis only and/or how the Kindergarten program was
funded. It was confirmed that programing for full-day Kindergarten was under core
funding and that the students are considered to be half-time pupils;therefore,the
program only receives half funding.
It was noted that the Chippewa of the Thames has offered the full-timeJK/SK
Kindergarten program for four years as the community felt that it was important that they
offered iton a full-time basis.They have,therefore,obtained their own funding.
First Nations is currently working in conjunction withthe day care centre.There is an
Early Childhood Educator working inthe SK program and a Kindergarten teacher at the
day care centre.
Trustee T.Roberts questioned what the Committee can do to encourage the Board to aid
in support byfonvarding correspondence to reinforce the situation regarding inequities.
Chair W. Huff advised the Committee that Director Tucker met with Chippewa and
Oneida First Nations raising the issue of inequities and funding for both On-Reserve and
Provincial schools.At that time, it was noted that he was making a commitment to CODE
and that the issue would be addressed at an upcoming meeting. They are also inthe
process of scheduling a meeting with Munsee First Nations.
2011 January 11...20
15.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE MEETING -cont'd
6.FUNDING INEQUITIES -cont'd
Chair W. Huff commented that itwould be beneficial for all school boards to support First
Nations and their efforts to obtain funding equity. He noted that he recently inquired of the
Chair at Chlppewa First Nations as to what directionthey should proceed In responding to
the correspondence.Atthat time, itwas recommended that Itbe brought to the attention
of the Assembly of First Nations and/or the Chiefs ofOntario. This would support the
various aboriginal groups intheir lobbyingefforts when approaching.the government for
funding. Afollow-up letter was recommended at that time.
Trustee Roberts advised that there is an upcoming meeting on 2010 December 10 with
the regional MPPs and strongly recommended that the contents of the correspondence
be shared with them at that time. Chair Huff will also attend the meeting.The First
NationsAdvisoryCommittee will prepare a letter of support fromthe Thames Valley
DistrictSchool Board for presentation at the meeting.The following motion was moved
and carried:
That a letter of support regarding FNMl funding Inequities be prepared for
presentation to regional MPPs at the 2010 December 10 meeting.
7.PRINCIPALS'UPDATE
Lanribeth P.S.
School Goal:
• To increase the percentage of primaryand junior students attaining Level3 and 4 on the
2011 May EQAO Assessment.
• To develop and Implement consistent assessment practices throughout alldivisions and
subjects.
•There are 31-Grade 8 Oneida students and 4 -Grade 7 Oneida students at Lambeth
Public School.
Oneida Language
There is a workshop for the First Nations Language teachers on November 19,2010.
Oneida Education Office Support
R.Doxtator is at the school each day to liaise with the school,community and students.A
Book Club and Homework Club are being held for the students during the afternoon break.
Oneida Prayer
The Oneida Prayer is recited each morning in the announcements by an Oneida student.
Remembrance Day
Oneida students participated in the Remembrance Day ceremony to commemorate the
service of First Nations in the Armed Forces.
Report Cards and Progress Reports
The first progress reports were sent home on Friday,2010 November 5.All Grade 6-8
students have prepared a portfolio of their work and assessments and led the interview on
2010 November 12.There will be additional interview time provided at the Oneida Education
Office with Lambeth P.S.and Delaware Grade 7 and 8 teachers.A date will be set aside
for this following the report card distribution on 2011 February 4.
2011 January 11...21
15.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE MEETING -cont'd
7.PRINCIPALS'UPDATE,Lambeth PS -cont'd
FNMI Student Success and Grade 8 Mentoring ProgramsLambeth Public School Is a pilot
school for the First Nations M^tls and Inult (FNMI)Student Success Team.
There was a school team that attended the session on cultural awareness on 2010 October
29.
There will be a Grade 8 to 9 Information Night held at Standing Stone School again this year.
Saunders,H.B.Beal.and Thames S.S.will have representatives there to Individually review
course selections with students and parents.
Awards
A Lambeth Public School student has won the James Bartleman Aboriginal Youth Creative
Writing Award.
Principal J.l\/lcCredle advised that they are currently lookingto get additional funds to have
a Chef from the Stratford Chef School to continue to come to the school and work with higher
risk students,as this has been successful in the past. This will provide the students with
practical activities to participate in,as well as provide them with a cultural connection.
H.B.Beal Secondary School Report
4th RAboriginal Healthy Relationships Group intotheir 5th session.There are 18 FNMI
participants.
FNMI male and female groups run every other week in Portable C. Education
Counsellors from the Reserves assist with the programming.The next session is on
2010 November 23 at lunch.
On 2010 November 15,10 FNMI students attended Fanshawe College for Career
Testing.Many found itvery helpful as they did not know what they wanted to do after
High School.
FNMI students are having a Bake Sale at Beal in the Atrium from 11:15 -12:05 p.m. on
Friday2010 November 19.H.B.Beal has asked the Committee to assist byjoiningthem
for some delicious treats.
FNMI Student Association meetings take place every Thursday at 11:30 a.m. in room
246.
Atotal of 44 students will be traveling to Hamilton Copps Coliseum to take part in the
Aboriginal Education Day on Friday,2010 November 26.
A student from Oneida/Urban First Nations won the Jason Edmonds Memorial award at
Commencement on 2010 October 29.This award is one of Beal's most prestigious and is
Inmemory offormer student,Jason Edmonds. The award recognizes contributionto the
community,athletics and excellence in Citizenship. The $2,000 award is supported by
Sun Media Corp and the London Free Press.The nominees are reviewed and a winner
selected bya panel of Beal staff and Sun Media representatives.An article and beautiful
picture were featured In the London Free Press.
An Oneida grade 11 student was showcased In the London Free Press as part of the
senior basketball team for H. B.Seal.
2011 January 11 ...22
15.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE MEETING -cont'd
7.PRINCIPALS'UPDATE - H.B.Beal Secondary School Report -cont'd
Eight FNMI students were honoured during graduation ceremonies for their efforts.Several
parents and grandparents also attended.
Improving attendance withthe FNMI student population continues to be a challenge.
I-I.B.Beal continues to have a VisitingElder attend at the school and this continues to be popular
and a success with the First Nations students.
The Committee also advised that the Healthy Relationships Group session,which is to be held
on 2010 November 23,has been requested including ongoing counselling groups.
Approximately 15 staff from H B.Beal attended the Cultural Awareness Dayon 2010 November
4. First Nations Education AdvisorC.Brunette was recognized for her efforts and planning ofthe
event and Its success.
Thames S.S.
Thames S.S.will continue with the First Nations and Friends luncheons on Fridays to
encourage collaboration among the students and with the On-Reserve Education
Counsellors.
First Nations students are also working to revise and renew the FNMI bulletin board.
Principal Linda Mills also reported that eight of the teachers were involved in the FNMI
cultural trip.They will be reporting back to the staff at the next staff meeting.
Saunders S.S.
Facility
The First Nations's Cultural Centre is being used every day for classroom and non-classroom
activities. Opening ceremonies are takingplace each morning. Every Wednesday the Education
partners are in the school meeting with students.
Student Success
Mid-term reports were given to students on 2010 November 15. They are putting together the
listof students forthe FirstNationsCo-op running Semester Twoalong with the 4^^R Course.
The FNSST met and is working with 31 students In terms of attendance and credit accumulation.
The VP hopes to make a visit to the Reserves later this month to meet with parents about the
progress of their children.
Program
Plans are being made to bring in members of the Oneida Police Services and the London Police
Services to speak with students about career opportunities inpolicing. The project the students
have been working on with Museum London will be finished and presented 2010 November 30.
Upcoming Dates 2010
2010 November 24 School Council -7:00 p.m. - Library
2010 December 13 Late Progress Reports
2011 January 11...23
15.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE MEETING -cont'd
7.PRINCIPALS'UPDATE -Saunders SS -cont'd
Saunders S.S.is pleased to announce that there are 24 students on target to graduate this
year and that they will continue to help students meet their goals.There has been a 30
percent increase in graduation numbers.The highest number of graduating students prior
to that was 10.
One Issue raised by the Committee was whether or not students working toward graduation had
enough community hours to graduate and if not,what the school can do to help students
succeed.The school is responding by looking at other areas for graduation success with the
completion of literacy,elective and compulsory courses.There are also two students from
Saunders S.S.working with Lambton College for their second semester.
The school also had 8 teachers visit the Chippewa of Thames Reserve on 2010 November
4 to bring awareness to those teachers of the First Nations community.The teachers agreed
that it was a positive learning experience.
Delaware Central PS
Community Building (continued)
FNMI curriculum objectives twinned with Rhys Ed/Health curriculum
Go Girls - Big Sisters (continued)
The focus is to address healthy eating,healthy habits and healthy lifestyles, which in turn
promote an increase in positive self-esteem.
RayJohn Jr (3'"of4 sessions today)
- How to build a community?
- How to sustain a community?
- How to maintain a respectable community?
- How to show empathy?
- How to express empathy;what is empathy?
- How to have pride in yourself,others,community and culture?
Ray John will be returning in 2011 Aprilfor a fourth session.
Breakfast/Snack Program (continued)
The purpose of the breakfast/snack program is to continue to support healthy living and
academic needs.
It was noted that the breakfast/snack program was a success with some students sitting for
longer periods and having greater success because of the program.
J. Henry advised that she spoke witha Nutritionist regarding what breakfast snacks would be
beneficial for students.It was noted that the students currently have granola bars,juice boxes
(made withnatural fruitjuice),bananas and oranges (some ofwhichare brought inbyparents).
These choices are acceptable foods from the Investing In Children program.The Nutritionist
suggested more proteinitems like chocolate and white milk,and raisinsand suggested that higher
protein snacks make a difference for those students with learning difficulties.
Ab Ed Symposium on November 25th - A Primary teacher will be attending.
Progress Report Interviews
The school reports that 20% of parents came to the school and that several phone calls from
teachers were made.The school is currently lookingat suggestions from staff for improving the
process.
2011 January 11...24
15.REPORTS OF COWIWIITTEES -cont'd
a.REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE MEETING -cont'd
7.PRINCIPALS'UPDATE ,Delaware Central PS -cont'd
In discussions with staff;
First Nations Youth Award -currently In discussions with staff about potential candidate
Student Led Presentations -What will they look like?
TrI-School Event for Onelda Students Transitloning from Standing Stone Elementary School
The school has set a goal for 2011 March.
Principal D. Mitchell requested that students from Delaware Central be informed as to when
they would be able to visit/tour H.B.Beal for those First Nations students looking to attend
for post-secondary education.
8.PROGRAM SERVICES UPDATE
TVDSB's Our Shared Visior}FNMI Resource Released In 2010 October
The document Our Shared Vision highlights FNMI education at TVDSB and outlines
information about Board relationships and responsibilities with First Nations.It also Includes
Information about FNMI Self-ID,FNMI programming and related professional development
opportunities for teachers,as well as the following:
Background Information;
Population demographics;
First Nations/Metis Frequently Asl<ed Questions;
Our Shared Vision;
FNMI Student Achievement Committee;
Relationships with Local First Nations;
Historical Context;
First Nations Rights In Canada;
First Nations Tuition Agreements;
Student Self-Identlflcatlon;
Ways of Working Together;
FNMI Projects -Past/Present/Future;
Progress at a Glance Reporting;
Professional Development for Teachers;
Reports on Issues/Initiatives;
Highlightsof Native studies and which programs are offered across the system;
What First Nations is doing In the TVDSB
Moving Forward Plans
Copies will be delivered toTVDSB schools and local FNMI organizations and will be available
online.
David Bouchard,M6tls Bestselling Author Presentation -2010 November 22
The speaking engagement will be held at Woodland Heights PS from 4:30 p.m. to 6:00 p.m.
First Nations community members are welcome to attend.RSVPs are to be sent to C.
Brunette at c.brunette@tvdsb.on.ca.
Mr.Bouchard isa well-known author for his books, /am Raven and Seven Sacred Teachings.
Program Services Is lookingto have Mr.Bouchard attend for parent engagements as well as
the Parent Involvement Committee.
FNMI Parent Involvement Committee -Assembled In 2010 September
2011 January 11...25
15.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE MEETING -cont'd
8.PROGRAM SERVICES UPDATE -cont'd
Over the next year, the Committee will meet on a monthly basis to develop terms of reference,
be Involved In project planning (familyand community engagement Initiatives)and to develop
their parent leadership skills.
FNMI Parent members Include Bonnie Hill (Oneida), Felicia Huff (Chippewas),Gall Sands
{urban First Nations) and Laurie Jarvis (urban First Nations). TVDSB support staff/volunteers
include C. Brunette,FNMI Education Advisor and A.Morrell,Thames Valley Parent
Involvement Committee liaison.
The Parent Involvement Committee is currently lookingfor a parent from Munsee to join and
asked the Committee to advise if they are aware of anyone who may be Interested.
Thames Valley Assessment Evaluation and Procedure
Schools In Ontario have received a draft document called Growing Success.This document
addresses assessment and evaluation and reporting in Ontario schools.This policy has been
prepared through consultation with schools over the last two years.It is expected to be
released In late 2011 April.The Ministry has provided funds to schools to begin the
Implementation process.
There are two committees that were formed in the summer-one to look at the elementary
progress report card and the second to look at the three specific procedures which the Ministry
requires Ontario school boards to develop.
The Ministry has directed school boards to develop the following three procedures:
1.How to determine a report grade below 60%;
2.Academic Dishonesty/Cheating and Plagiarism;
3.Late and Missed Assignments.
The most controversial issue for teachers was that they were not allowed to assign a mark of
zero or deduct marks for late assignments.The policy provides context and a framework to
ensure that there are multiple strategies used with students to complete assignments and to
provide all opportunities to write tests rather than automatically deducting marks and/or
assigning a mark of zero.
Policy Working Process within Thames Valley
Thames Valley's policy is in draft and the procedures have been presented to the Board's
PolicyWorking Committee.It has been approved Indraft and has been posted for public input
for 60 days.
The policy is available on the TVDSB website (along with any other policies and procedures
that are Ina draft process and open for consultation).A member of the public and/or anyone
can provide comment and the Board is encouraging feedback.
Principals are required to start the Implementation process.They have distributed a draft set
of guiding questions and are seeking Input from staff.A memo has been sent to all School
Council Chairs describing the policy and procedure.
December 1 (Full Day) -Student Voice Forum
The purpose of the Student Voice Forum is to seek Input from students regarding how their
work should be assessed and evaluated.
2011 January 11...26
15.REPORTS OF COMiWlTTEES -cont'd
a.REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE MEETING -cont'd
8.PROGRAM SERVICES UPDATE -cont'd
Participants
First Nations students/representatives
English language learners (student with special needs)
Teachers -to listen to the views of the students
Teachers are asked to advise if they would like to attend
Community members
The Growing Success document is available in PDF format on the TVDSB website,along with
a Parent Guide that explains the general overview of the program,report cards,and reporting to
parents.An extended invitationisavailable from Program Services for review ofthe documents.
The current Assessment and Evaluation Expected Practice document is to be revised for both
elementary and secondary for policies and procedures to guide teachers with the goal of
consistency for classroom-to-classroom,teacher-to-teacher and school-to-school.
Responding to a question,it was explained that the On YourOwn publication documents provide
an overview of plagiarism and how to cite sources.Copies are given to all Grade 9 students as
they enter secondary school.
A member of the Committee,along with the Chippewa of the Thames and the Learning Support
Teacher attended a two-day session regarding assessment to provide clarification of the terms
the Provincial system is using.
9.COMMUNITY UPDATE
It was noted that the Chippewa of the Thames extended a warm welcome to Grade 9/10
teachers from the TVDSB to their community.The teachers who attended in the community
provided the students with an overall sense of caring.The students commented that they had
a good day with the teachers and appreciated them taking the time to come to their
community.
A member of the Professional Learning Community expressed their concern for students
coming into secondary school who were previously having a difficulttime.They would like to
see what options are available to assist in raising future success rates.
L. Nichols advised that he was pleased that the teachers were in the community on 2010
November 4 to hear the history/language of the three distinct communities,as well as the
history connected to land claims.He noted that he has applied to the Federal Government for
a grant to have the Elder in to teach language to the students returning in February for three
months.He noted that he may have to look to the Board for funding Ideas.
He noted that he was honoured to be able to share in the accomplishments of the two female
students from Oneida who were recognized from H.B.Beal.
Secondary students are being monitored for falling to attend school.They have also been
given a final notice for suspension from the bus as of 2010 November 22-.
Youth Club
The Youth Club is an after-school program for Grade 7/8 students.There are 15 students
coming regularlyfrom Oneida.
Homework and Reading Club (ongoing)-Lambeth P.S.and Delaware P.S.
Young Man's Reading Club -Delaware P.S.(Mondays)
2011 January 11 ...27
15.REPORTS OF COMMITTEES-cont'd
a.REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE MEETING -cont'd
Suicide Worksliop
The Suicide Worl<shop was held on the iast P.A. Day with 65 students attending for the fuii
day.
10.ADDITIONAL ITEMS
Trustee Sattler advised that the Board Bylaws have been revised.A draft will be go to the Board
at the November 23 meeting.The current Bylaws indicate that a Sweet Grass Ceremony may be
held annually;however,it is proposed that the Board hold a Smudging Ceremony on an annual
basis.There is hope that this will be supported by the Trustees as this would be a symbolic
statement on behalf of the Board.
The Committee was advised that a seat has been reserved for a First Nations Committee member
on the Boa rd's Special Education Advisory Committee.
Chair W. Huff acknowledged Trustee F.Exiey for his work on the Committee.Trustee Exiey
thanked the Committee noting itis making advancements for First Nations students and moving
forward specifically with respect to funding for the Native schools.
11.FUTURE MEETING DATES
The following future meetings were scheduled;
Date (Tuesday)Location
2010 December 14 Saunders Secondary School
2011 January 18 Delaware PS
2011 February 15 Munsee
2011 March 22 Saunders SS
2011 April 19 TEA
2011 May 17 TBA
2011 June 21 TBA
12.ADJOURNMENT
A motion to adjourn the meeting at 4:26 p.m.was moved and carried.
RECOMMENDATIONS:none
W.HUFF,
Chairperson
It was noted that the 2010 December 10 regional MPPs meeting was cancelled.A letter of support
regarding FNMI fnding inequities will be presented to the regional MPPs at the 2011 January 21
meeting.Concerns with respect to funding inequities will be addressed at that time.
2011 January 11...28
15.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE POLICY WORKING COMMITTEE 2010 November 23
3:30 p.m.-4:30 p.m.
MEMBERS ADMINISTRATION AND OTHERS
T.Grant (Chair)S.Peters B.Tucker S.Christie
J.Bennett T.Roberts P.Tufts N.Fader
S.Doub R.Tisdale B.Sonler
Guests:B.McKinnon,J.Todd
1.APPROVAL OF AGENDA -The agenda was approved by motion.
2.CONFLICTS OF INTEREST-none declared
3.COMMITTEE REPORT OF 2010 OCTOBER 26 AND TRACKING SHEET
The report of October 26 and updated tracking sheet were provided for Information
Director B.Tucker questioned bringing the Board SIgnage procedure to the Committee for
consideration.It was agreed that the document should come to the Committee rather than
the Long-Term Community Partnerships Committee.
4.POLICY/PROCEDURE -FOLLOWING PUBLIC INPUT -none
5.DRAFT POLICIES/PROCEDURES -none
6.DRAFT POLICY/PROCEDURE REQUIRING ADDITIONAL CONSIDERATION
a.Protection of Unrepresented Staff and Trustees Policy and Procedure
Director B.Tucker spoke to revisions to the Protection of Unrepresented Staff and
Trustees noting the addition of the statement that the policy does not preclude the
ability of an Individual to request or access Board documentation normally provided to
the public or through formal FOI requirements.
The following motion was moved and carried;
That the Protection of Unrepresented Staff and Trustees policy be forward to the
2010 December 14 Board meeting for approval and the procedure for information.
7.POLICIES/PROCEDURES UNDER REVISION
a.Naming of Schools Procedure
Supt.P.Tufts and N.Fader joined the meeting.Supt.P.Tufts spoke to amendments to
the Naming of Schools procedure noting revisions will take effect in the new calendar
year.The amendments provide clarification sought by the Policy Working Committee
regarding guidelines related to the review of suggested names,necessary contact with
family members of a name suggested,and the role of the Trustee and Superintendent.
It was noted that Trustees and Superintendents will serve on the Naming Committees
as non-voting members.Two current parent/guardian representatives residing in the
school boundary areas will sit as voting members.School administrators are welcome
to attend the meetings as observers.
^2011 January 11...29
^15.REPORTS OF COMMITTEES -cont'dt
b.REPORT OF THE POLICY WORKING COMMITTEE -cont'd
7.POLICIES/PROCEDURES UNDER REVISION -cont'd
a.Naming of Schools Procedure -cont'd
It was noted that background is researched when an historical name is submitted.Ifa
recommended name Is not approved by the Board,the Naming Committee may be
reconvened.
Permission to put a name forward will be sought by the Supervisor-Corporate Services
from the individualor familywhen a person's name is being recommended bythe
Committee.Where consideration Is being made as to renaming a school that bears the
name of an individual,the Supervisor will endeavour to contact the family of that individual
to inform itof the possible name change.
The following motion was moved and carried:
That the Naming of Schools procedure be posted to the Board's website for 60
days for public input.
b.Progressive Discipline and Promoting Positive Student Behaviour Policy and Procedure
Supt.B.Sonier joined the meeting to discuss revisions to the Progressive Discipline and
Promoting Positive Student Behaviour policy and procedure.She spoke to the delegation
of authority, e.g.teacher-in-charge,in instances of progressive discipline.The Board's
legal counsel has recommended changes inthe procedure inthis regard.Guidelines for
discussion items to review withthe teacher-in-charge are found In"Electronic Forms" on
f the Board's FirstClass system.A Teacher-in-Charge binder will be available in each
school outlining the location of important information and resources.
The following motion was moved and carried:
That amendments to the Progressive Disciplineand Promoting Positive Student
Behaviour procedure be forwarded to the 2010 December 14 Board meeting for
Information.
A note will be added to the Board's website noting minor changes have been made to the
document.
8.DRAFT/APPROVED POLICY/PROCEDURE REQUIRING FURTHER CONSIDERATION -
none
9.OTHER BUSINESS
a.Community Use of Facilities
It was noted that currently school councils are being asked to complete the school use
form as they are not a community organization. DirectorB.Tucker will look Into the
matter as well as the mechanism for reviewing the rates charged.
b.Commendations
Chair T.Roberts commended and thanked Committee Chair T.Grant for her
leadership on the Committee over the past year.
Chair T.Grant thanked the committee members for their participation and support of the
Committee over the past year.
10.DATE AND TIME OF NEXT MEETING
The 2011 Committee will meet on January 25,2011.
2011 January 11...30
15.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE POLICY WORKING COMMITTEE -confd
11.ADJOURNMENT
The meeting adjourned by motion at 4:30 p.m.
RECOMMENDATION:
That the Protection of Unrepresented Staff and Trustees policy be approved.
TRACY GRANT
Chairperson
The recommendation was approved on motion of J.Bennett seconded byT. Roberts.
0.REPORT OF THE LONG-TERM COMMUNITY PARTNERSHIPS COMMITTEE
2010 November 24
3:10 p.m. -5:00 p.m.
I/IEMBERS ^DMINISTRATION AND OTHERS
J.Bennett T.Roberts B.Tucker S.Christie
F.Exiey P.Sattler (Chair)S.Christie K.Young
P.Jaffe T.Grant H.Gerrlts C.Bourbonnais-McDonald
K.Altken
Guests:S.Peters
Suests:J.Weese,T. Kyle, L Livingstone,
B.MacQuarrle,E.Magni,Tony
1.APPROVAL OF AGENDA
Director B.Tucker requested that Item 9 be deferred to a future meeting. The agenda,as
amended,was approved by motion.
2.CONFLIGTS OF INTEREST -none declared
3.REPORT OF THE APRIL 26,2010,MEETING -provided for information
4.NEIGHBOURS,FRIENDS AND FAMILY AT WORK UPDATE
Director B.Tucker introduced B. McQuarrle to speak to the Neighbours,Friends and FamilyAt
Work program. Ms. McQuarrle advised that the program supports the requirements of the
Ontario Occupational Health and Safety Act to address domestic violence inthe workplace and
noted that the program Is In compliance withthe Ministry of Education expectations related to
Workplace Violence Prevention.She stressed that itIs necessary for employers to take
reasonable precautions to prevent workplace violence and ensure compliance withthe legislation.
She described the three levels of the program and Indicatedthat the program would be aligned
with existing Board HR processes.
The campaign is intended to enable individuals to recognize the signs of violence,give an
empathetic response and teach them where the resources are available In the community.The /
resources have been combined intoa training program called "Neighbours,Friends and FamilyAt
Work"and is provided over a two-day training session at no cost.
2011 January 11...31
15.REPORTS OF COMMITTEES-cont'd
c.REPORT OF THE LONG-TERM COMMUNITY PARTNERSHIPS COMMITTEE -cont'd
4.NEIGHBOURS,FRIENDS AND FAMILY AT WORK UPDATE -cont'd
Ms.McQuarrie requested that an email be sent to all employees providingthe website linkto the
resources and that brochures be provided to staff.
Mr.Magni described the Workplace Champion program noting he has taken itto the manufacturing
sector in the past year delivering brochures and conducting workshops.
Director B.Tucker noted that the Board has many resources that may be tapped into and indicated
that he will seek political endorsement from the Board and funds to move forward. He supported an
email being sent through the Director'sOfficeto the system, the senior administration working with
community resources to develop a strategy to workwith organizers to address the issues and
implement training. He suggested that a communication be prepared for employees notingthe
government's requirements and implementation plans. Further information will be sent to DirectorB.
Tucker.The Committee offered its support to the program.
Ms. McQuarrie responded to members'questions.The following motion was moved and carried:
That the Director Investigate the Neighbours,Friends and FamilyAtWork program with possible
referral to the Board's budget process.
5."IN MOTION"PROGRAM
Director B.Tucker introduced H.Gerrits and J.Weese.Mr.Weese described the In Motion
program designed to make Middlesex-London Canada's healthiest community.The program
targets children and youth and promotes active living and advocates for leading a healthy and
active lifestyle. He sought approval to provide information to the system promoting the initiative
notingthat research will be revisitedevery two years to remain up-to-date and determine program
gains.
Some of the resources include research,walking trails In London, nutritional information,posters
to be displayed around the City,promotional stickers and book marks.
Mr.Weese indicated a desire to seek support from UWO,Fanshawe College, high schools,
elementaryschoolstudents as enthusiasts and leaders. Hesought Board supporttoendorse and
promotethe program,to help distribute materials,to have the schools fly the flag,post materials,
encourage students,teachers,staffand parents to use the website, and schedule In Motion
days/weeks/months/school years and Director B.Tucker indicatedthat the Board'swebsite could
note that itis a proud partner ofthe In Motion program. It is possible for all schools to help with
the general awareness of the branding "In Motion"and form broader networks.Mr.Weese
presented a variety of promotional materials and advised that the area health units are also
involvedinthe partnership.Billboard and poster campaigns are underway across the District.
Itwas suggested that the organizers meet withmunicipalcouncils to promote the program and
that schools include development of the mind and bodythrough qualityphysical activity and
healthy eating. DirectorB.Tucker indicated that these are goals of the Board's QDPE program
(Quality DailyPhysical Education).
The following motion was moved and carried:
That the Board develop a partnership with In Motionand receive a report from the
Director on how to actualize the goals of the program.
2011 January 11...32
15.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE LONG-TERM COMMUNITY PARTNERSHIPS COMMITTEE -cont'd
6.LONDON'S CHILD &YOUTH NETWORK SYSTEM RE-ENGINEERING UPDATE
Director B.Tucker introduced L.Livingstonewho described the ChildYouth Network. He advised
that several Board staff have joined the program which is looking forsystem re-engineering.The
program has considered economic,socio-cultural,physical/healthand education factors inthe city
of London. It'sgoals are to end poverty,make literacya way of life,lead the nation inincreasing
healthy eating and healthy physical activity and move to a family-centered service system.Ms.
Livingstone described the current work of the project to meet these goals.
She advised that the program has partnered withthe In Motion Initiative to encourage healthy
eating and physical activity.Referral maps have been created for each age group to assist in
accessing appropriate resources.
System re-engineering is intended to change the approach to service delivery in an effort to move
beyond the coordination of services to the integration of services.The plan rhoves from the
current state of services to one which Is centred on hubs or the "Neighbourhood Child and Family
Centres" whichwouldfocus on the four functions supporting pre-natal to age 12.Community
services would be linked to each centre as the anchor and intentionally make services more
accessible for older age groups and their families.
Ms. Livingstone described the guiding principles of the program,system and neighbourhood level
action and the benefits ofthe re-engineering plan.She noted that Child Youth Network partners
are asked to sign a statement of commitment to engage for change and the need to align the
services with the needs of the community..
Director B.Tucker described the recent tour across the system looking at neighbourhood needs,
surplus space and facilities that would require a minimal capital investment.Lord Nelson PS and
White Oaks PS were identified.He sought a letter ofcommitment fromthe Board, placingthe
logo on the Board's website endorsing the family centred system,and approval of the Board to act
as the banker board to market the CYN brand.
Ms. Livingstone responded to members'questions.The following motion was moved and carried;
That the Board endorse posting the Child Youth Network logo on the Board's website,that a
letter of commitment from the Board Chair be prepared and that the Board act as the banker
board for the Child Youth Network.
7.CAPITAL PLANNING ADVISORY COMMITTEE
Discussion of the future of the Capital Planning Advisory Committee was deferred to the Chairs'
Committee.Responses to the previous survey will be brought to the Committee at that time.
8.ENCOURAGING FACILITY PARTNERSHIPS POLICY AND PROCEDURE
Director B.Tucker advised that the Committee had sought any responses to the survey
regarding encouraging facility partnerships.Two inquiries have been received.
Representatives attended the Capital Planning Coordinating Committee and discussed a future
potential partnership.
9.DRAFT REVISED PARTNERSHIP AND SPONSORSHIP POLICIES -deferred to a future
meeting
10.OTHER BUSINESS-none
11.FUTURE MEETING DATES
The next meeting will be scheduled by the 2011 Committee.
2011 January 11...33
15.REPORTS OF COMMITTEES-cont'd
0.REPORT OF THE LONG-TERM COMMUNITY PARTNERSHIPS COMMITTEE -cont'd
12.ADJOURNMENT
The meeting adjourned at 5:00 p.m. by motion.
RECOMMENDATIONS:
1.That the Director investigate the Neighbours,Friends and FamilyAtWork program with
possible referral to the Board's budget process.
2.That the Board develop a partnership with In Motion and receive a report from the Director on
how to actualize the goals of the program.
3.That the Board endorse posting the ChildYouth Network logo on the Board's website,that a
letter of commitment from the Board Chair be prepared and that the Board act as the banker
Board for the Child Youth Network.
P.SATTLER
Chairperson
Regarding the relationship between the ChildYouth Network (CYN)and the Board, it was questioned
who would be acting as the banker board forthe Networkand whether itis similarto what the Board
does for the Thames Valley Education Foundation.Director Tucker advised that the Board would be
collecting fees or funds from the Cityof London and following the Board's policies and procedures.The
Board has recruited the services of Lashbrook through an RFP through the CYN to engage inthe
marketing strategy for the Networkon behalf of the 150 member organizations.K.Meeson and K.
Thompson will.be overseeing the expenditures to conform withthe Board's policiesand procedures.
Trustee R. Tisdale inquired as to whether this would require the consolidation forthat account of the
Board's financial statements foryear-end. Itwas confirmed that this process would be similarto what is
done withE-Iearningand that there is a revenue and expense account in place to take the revenue In
and pay the expenditures out. ItIsthen reflected through the General Ledger. Itwas suggested that a
written agreement outlining responsibilities of boththe Boardand the other organizations be putinplace
when the Board acts as a banker board.
Director Tucker advised that the intention of the Board to act as a banker board is only short term for
one school year and onlythe monies collected forthat organization would be used.
Recommendations 1 and 2 were approved.
The following amendment to Recommendation 3was moved byR.Tisdale,seconded byJ. Todd and
carried:
That the words "until December 31,2011,be added".
The motion,as amended was approved:
That the Board endorse posting the ChildYouth Networklogoon the Board's website, that a
letter of commitment from the Board Chair be prepared and that the Board act as the banker
Board for the Child Youth Network to 2011 December 31.
2011 January 11 .•.34
15.REPORTS OF COIUINIITTEES -cont'd
d.REPORT OF THE INFORMATION COMMITTEE OF THE WHOLE 2010 November 29
7:35-10:31 p.m.
MEMBERS ADMINISTRATION AND OTHERS
J.Bennett B. Murray(-9:15)B.Tucker S.Hughes
J.Daniels S.Peters K.Dalton P.Tufts
F.Exiey (-9:55)S.Polhill L.Elliott K.Bushell
T.Grant (Chair)T.Roberts B.Greene S.Christie
G.Hart P.Sattler K.Edgar K.Young
W.Huff J.Stewart (-9:50)
P.Jaffe R.Tisdale
Absent:S.Doub
1.APPROVAL OF AGENDA - The agenda was approved bymotion.
2.CONFLICTS OF INTEREST -none declared
3.VOCATIONAL AND TECHNOLOGY REVIEWS
The committee movedin camera by motion to discuss the Vocational and TechnologyReviewsin
accordance with Section 207 (2) (b) of the Education Act
A.ADJOURNMENT
The committee reconvened in public session at 10:30 p.m. Itadjourned bymotionat 10:31 p.m...
TRACY GRANT
Chairperson
e.REPORT OF THE AUDIT COMMITTEE
MEMBERS PRESENT
T.Grant
S.Peters
R.Tisdale (Chair)
Regrets:R.Robertson,T.van Pinxteren
2010 NOVEMBER 30
3:00-4:35 p.m.
ADMINISTRATION AND OTHERS
B.Greene
K.Meeson
D.Gurnham
B.Hester
S.Christie
M. King
S.Lentz
P.Hearse
1.APPROVAL OF AGENDA
Item6 a was added to the agenda.Itwas approved as amended bymotion.
2.CONFLICTS OF INTEREST -none declared
3.2009-10 AUDITED FINANCIAL STATEMENTS
Exec. Supt.B.Greene spoke to the significant numberof majorstructural changes requiredbythe
implementation ofthe Public Sector Accounting Board and the Ministry of Education in preparing the
financial statements. Henotedthatthe reporting of accumulated surplus figure maybe misleading
to the publicand advised that an explanation will be providedwhen itis posted to the Board's
website.
2011 January 11...35
15.REPORTS OF COMWIITTEES -cont'd
e.REPORT OF THE AUDIT COMMITTEE -cont'd
3.2009-10 AUDITED FINANCIAL STATEMENTS -cont'd
Finance iWanager K.Meeson commended B.Hester and P. Hearse for their work in finalizing and
reporting year-ends.Using the financial reporting processes of prior years,the 2009-10 fiscal year
ended with an operating surplus of $1.5 million representing 0.21 %of approved budget.Someof
the major areas affected by reporting changes includeTangibleCapitalAssets, Reserves,
Accumulated Surplus,and Capital Funding Model Wrap-up relatedto New Pupil Places.
Manager Meeson explained and highlighted various financial statementsand notes.She advised
that even with the reporting changes requiredforthe 2009-10 year-end results, there will be more
required changes in reporting in subsequent years.
The following motion was moved and carried:
That the Audit Committee recommend to the Board that the 2009-10 Audited Financial
Statements be approved.
. 4.REVIEW OF THE AUDIT FOR THE FISCAL YEAR ENDED AUGUST 31,2010
DeloitteAuditorS. Lentz described the reviewof the auditfor the fiscal year ended August 31,2010.
She described the responsibilities ofthe Audit Committee including financial oversightand risk
management and Deloitte's responsibilities inconductingan audit,expressing an opinion as to
whether the financial statements present fairly.In allmaterialrespects, in accordance with Canadian
GAAP,the financial position,operations and changes In net debt ofthe Board.They are also
responsible for obtaining a sufficient understanding ofthe internal control structure toenable them
to properly plan the audit approach In a cost-effective manner.
Auditor M.King describedthe areas ofauditfocus noting the auditresponse and results looking at
accounting and financial reporting,accounts receivable,accounts payableand accaied liabilities,
Ontario harmonized sales tax, school generated funds and tangible capital assets.She spoke to
the status ofthe audit,scope and related representations. She noted that the auditdidnot identify
any significant and unusual transactions orany materialuncorrected misstatements.
Auditor Lentzreported that the auditdid not identify any evidence offraud and misstatements
arising from error,irregularities or illegal acts that would materially affectthe resultsforthe year,or
the year-end financial position as presented in the financial statementsotherthanthat previously
disclosed tothe Audit Committee. No significant weaknesses were Identified inthe internal controls
reviewed.TheThames Valley District School Board received an unqualified audit opinion onthe
2009-10 year-end results.
5.RECOMMENDATIONS RESULTING FROM THE TVRAA INVESTIGATION
Director B.Tucker indicatedthat an arms lengthauditwas undertaken related to the accounts ofthe
Thames Valley Region Athletic Association with recommendations to move fonvard to improve the
financial accountability and improve internal control.Headvisedthatthe financial partofthe
coordinator's role will be withdrawnfromthe scheduling role.It Is recommended that cash be
accepted using thesame process required in theschoolsunderthe Non-Board Fund policy.The
newgovernance model will Incorporate the recommendations ofthe report.
The TVRAA budget will be presentedtothe Committee and referred tothe Board.Director Tucker
Indicated that an approach is beingdeveloped to bill the partner boards on an FTEbasis.
6.OTHER BUSINESS
a.Review of New Regulation
Exec.Supt.Greene advised thata recommendation to appoint the community representatives
to the Committee will go to the Boardon December 14and a review ofthe regulation will be
provided at the January 18,2011,Committeemeeting.
Chair R.Tisdale thanked the committee members for their support over the year.The members
thanked Chair Tisdale for her leadership on the committee.
2011 January 11...36
15.REPORTS OF COMMITTEES-cont'd
e.REPORT OF THE AUDIT COMMITTEE -cont'd
7.DATE AND TIME OF NEXT MEETING
The first meeting ofthe 2011 Committee will be held on January 18,2011 .
8.ADJOURNMENT
A motionto adjourn was approved at 4:35 p.m.
RECOMMENDATION:
That the 2009-10 Audited Financial Statements be approved.
RUTH TISDALE
Chairperson
Itwas notedthatthe financial statements for 2009-10 reflect an operating surplus which stems from a
differencein timing from the capital asset process.However,the Boardis almost at full Implementation.
The Board mustreport tangible capital assets on all financial statements as itmust follow the process
laid down bythe Ministry.The Ministry was also wrapping up funding at year-end in terms of capital
grants and deferred capital contributions have notyet been applied to the budget.
The Governance Model was addressed byTrustee J. Todd.Director B.Tucker reportedthat the
discussions concerning the Governance Model Is currently being changed as the Board isseparating
the financial aspect fromthe operational aspect.
The Recommendationwas approved on motion of R.Tisdale,seconded byG.Hart.
f.REPORT OF THE CHAIRS'COMMITTEE 2009 DECEMBER 9
9:00 -10:40 a.m.
MEMBERS ADMINISTRATION AND OTHERS
J.Bennett T.Roberts (Chair)B.Tucker S.Christie
T.Grant J.Stewart
1.APPROVAL OF THE AGENDA -The agenda was approved by-motion.
2.CONFLICTS OF INTEREST -none declared
3.AGENDA REVIEW
The agendas forthe in-camera and publicBoard meetings of 2009 December 15 were reviewed
and approved. Itwas agreed that where the chairofa committee is a community member, that
person will be invited to present the monthlyreports to the Board.
The issue of trustees being provided laptopsfor Boardmeeting use was discussed.Itwas
suggested that a feasibilitystudy be conducted.
4.CORRESPONDENCE -none
5.REPORTS FROM ADMINISTRATION
Director Tucker provided an overview ofdiscussionsat the recent City of London Planning
Committee meeting regarding the Board's involvement in plansto install a watertreatment plant,
servicing A. E. Duffield Public School.
2011 January 11...37
15.REPORTS OF COMMITTEES -cont'd
f.REPORT OF THE CHAIRS'COMMITTEE -cont'd
5.REPORTS FROM ADMINISTRATION -cont'd
Aschedule ofReports from the Administration was discussed.It was suggested thatsome Items be
planned for presentation at Information Committee ofthe Whole meetings.Director Tucker will take
the list to the Administrative Council for consideration and Identifying any program costs.
6. CAPITAL PLANNING ADVISORY COMMITTEE (CPAC)SURVEY
Director B.Tucker advised that a Capital Planning Advisory Committeesurvey is beingdeveloped.
Hesoughtany additional questions relatedtothe CPAC process,timelines and membership.Itwas
agreed that he will drafta letterto presentand past CPAC members advising thatthe Board is
committed to enhancingthe CPAC process that involves stakeholders prior toany ARC proceedings
and seeking for recommendations.He will bring a draft letter to the next meeting.
7.DIRECTOR'S REVIEW
Chair T.Roberts and Past Chair J.Stewart will meet to finalize the Director's Review.
8.OTHER BUSINESS
a.Thames Valley Parent Involvement Committee
Trustee Bennettsought clarification on the Implications ofthe Thames Valley Parent Involvement
Committee reporting to the Board as itrelates to meeting reporting.It was agreed to request
thata written reportbe submitted for Inclusion inthe Board minutes.ChairT. Robertsand
Director B.Tucker will arrange to meet with TVPIC representatives.
b.Property Item
The Committee moved In camera by motion at 10:27 a.m. to discuss a property matter.
A motion to reconvene In public session was approved at 10:36 a.m.
9.DATE AND TIME OF FUTURE MEETINGS
Future meetings were scheduled for 9:00 a.m. on:
January 6, 20;
February 3,17
March 3,10
April 7, 21
Mays,19
June 2,16
10.ADJOURNMENT
The meeting adjourned at 10:40 a.m. bymotion.
RECOMMENDATIONS:none
TERRY ROBERTS
Chairperson
2011 January 11...38
15.REPORTS OF COMMITTEES-cont'd
g.REPORT OF THE CHAIRS'COMMITTEE 2011 JANUARYS
9:06 a.m.-11:15 a.m.
MEMBERS ADMINISTRATION AND OTHERS
T.Grant (Chair)G.Hart B.Tucker S.Christie
J.Bennett T.Roberts
1.APPROVAL OF AGENDA
The agenda was approved.
2.CONFLICTS OF INTEREST -none declared
3.REVIEW OF 2011 JANUARY 11 BOARD AGENDAS
The agendas forthe in-camera and public Board meetings of 2011 January 11 were discussed and
updated.
4.CORRESPONDENCE
Aletter from the Ministry of Education regarding the work ofSpecial Education Advisory
Committees inOntario will be included inthe trustees'information packages.A copy of the letter
will be provided to SEAC members.
5.CONSULTATION FOR THE 2011/12 GRANTS FOR STUDENT NEEDS
A letter fromthe Ministry of Education regarding details on the upcoming consultation for the
2011/12 Grants for Student Needs was discussed.Atthe next Budget AdvisoryCommittee the
letter from the MOE will be discussed. Itwas notedthatthe Minister of Education is meeting with
the Minister's Advisory Council on Special Educationto discuss the GSN's and any concerns
regarding board budgets.
6.BOARD GOVERNANCE
Director B.Tucker sought next steps in addressing the Board Governance issue.The need to
orientthe newTrustees onthe Director and Trusteejob descriptions was raised.It was agreed
thatthe Chairs'Committee will facilitate the Initial discussionon January 19 orJanuary24 from
6;30-9;00p.m. A light dinner will be provided at 6:00 p.m. ChairT. Grant will survey Trustees
regarding their availability.
DirectorB.Tucker will providecopies ofthe job descriptions and Bill 177 to the Chairs' Committee
inpreparationfora planning meetingscheduled on January 11 at 4:00 p.m. The Trustee PD
Committee will be invited to attend. DirectorB.Tucker will prepare a template of material to be
provided to trustees.
7.TRUSTEE PD
It wassuggestedthatthe new Trusteeshavean opportunity tospend time with the Supervisory
Officers touring schools.It was agreed that all Trustees will be invited to attend.
8.MPP MEETING OF JANUARY 21.2011
Plansforthe January21 meeting with regional MPPswereconsideredto discuss Full-day
Kindergarten and the municipal agreements.It was agreed that the meeting will be heldat 9:00
a.m. at the EducationCentre The Chairs' Committee will contact the MPPs In this regard.
9.UPCOMING CHAIRS'COMMITTEE MEETING DATES
Itwas agreed to reschedule the May 18,2011,Committeemeetingto May 19,2011.
2011 January 11...39
15.REPORTS OF COMMITTEES -cont'd
g.REPORT OF THE CHAIRS'COMMITTEE-cont'd
10.OTHER BUSINESS
a.In-Camera Personnel Matters
The Committee moved In-camera bymotionat 10:21 a.m. to discuss personal matters In
accordance with the Education Act. It reconvened In public session at 11:12 a.m.
b.Information Committee of the Whole Meeting
It was noted that an Information Committee of the Whole meeting is scheduled for February 1
to discuss the Vocational/Technology Review.
c. Next Audit Committee Meeting Date
It was clarified that the next meeting of the Audit Committee will be held on Tuesday,January
18,2011,at 3:00 p.m.
11.DATE AND TIME OF FUTURE MEETINGS
The following future meetings were scheduled for 9:00 a.m.:
January 19;
February 3,16;
March 2, 9;
April6,20;
May 4, 19;
June 8,22.
12.ADJOURNMENT
The meeting adjourned at 11:15 a.m.by motion.
RECOMMENDATIONS:none
T.GRANT
Chairperson
h.AUDIT COMMITTEE -COMMUNITY MEMBERS
DirectorB.Tucker presented the following report of the AuditCommittee - CommunityMembers
intended to seek Board approval forthe appointment ofcommunity members to the AuditCommittee
per Ontario Regulation 361/10 - Audit Committees.
The Board established an Audit Committee in 2007 consisting of three Trustees and two community
members,the term ending 2010 November 30. The Committee was comprised ofthe following
membership:
Trustee Members:R.TIsdale,Chair
(Term = 4 years)T.Grant
S.Peters
Community Members:T. van PInxteren
(Tenn = 3 years)R.Robertson
Audit Committees are now mandated under the Education Act, Ontario Regulation 361/10 - Audit
Committees.
The role of the Audit Committee Is to assist the Board of Trustees In fulfilling its duties related to
governance and oversight In the following areas:
»•financial reporting process
»•Internal control framework
•risk management practices
2011 January 11...40
15.REPORTS OF COMMITTEES -cont'd
h.AUDIT COMMITTEE -COMMUNITY MEMBERS
•performance and function of the board's intemai and external auditors
>compliance under this regulation
Qualificationsfor community members are outlinedin Regulation 361/10 as follows:
a.accounting,financial management or other relevant business experience that would enable him or
her to understand the accounting and auditing standards applicable to the board;
b. notan employee orofficerofthe boardorofany other board at the timeof hisor herappointment;
c.does not have a conflictof interest,as described in subsection (2), at the time of his or her
appointment.
The Board advertised for community representatives as follows:
»•Board website
Letters to the chambers of commerce
»•Postings on the various accounting association websites (OA,CGA,OMA)
Qualified candidates were invitedto submit a letter of interest and resume by 2010 December 04 to 8.
Christie,Supervisor,Corporate Services.The Board received 12 letters of interest which were reviewed
by the Selection Committee.
Trustee members of the Audit Committee,for a four-year term,December 2010 to November 2014 are:
»•T.Grant
G.Hart
>•R.TIsdale
Community members serve as a volunteer position for which there is no remuneration.
The Ministry of Education will conduct a two-daytrainingand support session inearly 2011.
Conflictsof interest for community members iscovered byregulation, "Every appointee must disclose
any obligation,commitment, relationship or interest that could conflictor may be perceived to conflict
with his or her role during the period of appointment.Conflicts must be declared to the Chair of the Audit
Committee, ifa Chair has not been selected at the time ofsigning the appointment letter, the declaration
must be made to the Direct of Education.
Anyconflictof interest that arises after appointment must be declared to the Chair of the Audit
Committee."
Confidentiality for community members iscovered byregulation, "Asa community member of the Audit
Committee,each person will sign a confidentiality agreement at the beginning ofthe appointment."
RECOMMENDATION:
That the Board approved the appointment to the Thames Valley District School Board AuditCommittee
fora three-year term effectiveJanuary 2011 to November 2013,the following community members:
Tiny van Pinxteren,AGDM, MBA
Darroch (Rick)Robertson,PHD, MBA, FCA
Upon review of the Chairs'notes,it was noted that there were 12 candidates in total.Trustee Tisdale
inquired as to whether all candidates were reviewed and considered.Director Tucker confirmed that all
candidateswere reviewed and consideredbythe Selection Committee and the best candidateswere put
forward based on the packages that were submitted.
2011 January 11...41
15.REPORTS OF COMMITTEES -confd
h.AUDIT COMMITTEE -COMMUNITY MEMBERS -cont'd
It was recommended that once an application from an incumbent is received by members,that they be
made aware of the expectation of attendance and the implications of non-attendance be clearly
communicated.In the event that a member must vacate their seat during their term, it was confirmed
that the other 10 considerations be brought fon/vard to the Selection Committee and their packages
reviewed once again for selection.
The Recommendation was approved on motion of G.Hart,seconded by S. Polhill.
REPORT OF THE COMMITTEE OF THE WHOLE-IN CAMERA 2011 JANUARY 11
MEMBERS PRESENT ADMINISTRATION AND OTHERS
J.Bennett (Chair)B.McKinnon B.Tucker L.Griffith-Jones
R.Campbell B. Murray K.Dalton K.Wilkinson
J.Coghlin S.Polhill M.Sereda S.Christie
J.Daniels T.Roberts C.Bourbonnais-R.Hoffman
T.Grant P.Sattler MacDonald K.Young
G.Hart R.Tisdale K.Edgar
P.Jaffe(5:10)J.Todd
Absent:W.Huff
The Committee met in camera from 5:05 p.m. to 6:15 p.m. and from 10:25 p.m. to 11:26 pm.
1.APPROVAL OF AGENDA
The agenda was approved by motion.
2.CONFLICTS OF INTEREST -No conflicts of interest were declared.
3.Confidential legal,personal and property matters were discussed.
4.RISE AND REPORT
A motion to rise and report was moved and carried at 11 ;26 p.m.
RECOMMENDATIONS:
1.That the Thames Valley District School Board enter into a contract for the period eight months
ending July 31,2011,with four one-year renewal options to CAMH Centre for Prevention Science to
provide First Nations,Metis and Inuit (FMNI)sen/ices.CAMH will be responsible for Implementing
five ongoing programs including peer mentoring,elementary mentoring,transition conference,an
outdoor leadership retreat in 2010-11 an outdoor leadership retreat in 2010-11 and the Student First
Nations,Metis and InuitAdvisory Council.
2.That approval be granted to negotiate with St.Leonard's Community Services to provide restorative
approaches including developing and implementing restorative approaches and ^cllitating
restorative conferences in TVDSB schools until June 20,2011.
JOYCE BENNE1
Chairperson
The Recommendations were approved on motion of J.Bennett,seconded by S. Polhill.
2011 January 11...42
15.REPORTS OF COWIWHTTEES -cont'd
j.APPOINTMENT OF FIRST NATIONS TRUSTEE AND COMMITTEE APPOINTMENTS
A letter was received from Oneida Nation oftheThames First Nation Board of Education submitting
the name of Warren Hufffor appointment as the First Nations Trustee on the Board. He was also
appointed tothe BudgetAdvisory Committee,First Nations Committee and the Policy Working
Committee effective immediately.
RECOMMENDATIONS:
1.That Warren Huff be appointedthe FirstNationstrustee effective immediately and forthe
remainder of the term to 2014 November 30.
2.That Trustee Warren Huffbe appointed to the following Standing Committees:
Budget Advisory Committee;
First Nations Advisory Committee;and
Policy Working Committee
The Recommendations were approved on motion ofT. Roberts,seconded byP. Jaffe..
16.COMMUNICATIONS
a.ONTARIO PUBLIC SCHOOL BOARDS'ASSOCIATION -UPDATE
It was noted that the OPSA website has valuable information Including reports from the Board of
Directors.The website will be of interest to the new trustees.
b.MINISTRY OF EDUCATION RE;2011/12 GRANTS FOR STUDENT NEEDS
Aletterwas received from the Ministry of Education providing details on the upcoming consultation
for the 2011/12 Grants for Student Needs (GSN).
The Ministryof Education is asking Trustee associations to submit their formal comments and
suggestions by 2011 January 31 and expect that the consultation session will conclude bythe
middle of 2011 January,with the results,along with whatis received bythe public sector. The plan
isto release the regulation inthe earlyspringafter to 2011 Provincial Budget.
17.NOTICE OF MOTION -none
18.MOTION -NOTICE OF WHICH HAS BEEN GIVEN
a.TRUSTEE P.JAFFE
Trustee P.Jaffe presented the following motion;
Whereas considerableresearch isnow available onthe need foradolescents toget moresleep
as a part of their healthy development;
Whereas manyschools in the United States and Canada (including Ontario)have adjustedto
later school start times for secondary schools;
Whereas some research has pointed to improved attendance,achievement,health and
behaviour in students starting school later Inthe day;
Be itresolvedthat the Thames Valley District School Boardundertake a feasibility studyto
examine the potential benefitsof latersecondary schools starts including an updated literature
review,currentpracticeselsewhere,surveysofstudents, staffand parentson potential changes
and the economic costs and benefits of such a consideration.
2011 January 11...43
18.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -cont'd
a.TRUSTEE P.JAFFE -cont'd
He suggested the following amendment to the motion:
That the words "and may include"be added,thereby reading:
Be it resolved that the Thames Valley District School Board undertake a feasibility study to
examine the potential benefits of later secondary schools starts and mav include an updated
literature review,current practices elsewhere,surveys of students,staff and parents on potential
changes and the economic costs and benefits of such a consideration."
The motion was approved on motion of P.Jaffe,seconded by P.Sattler.
19.ADDITIONAL ITEMS -none
20.QUESTIONS/COMMENTS BY MEMBERS -none
21.ADJOURNMENT
The meeting adjourned at 10:12 p.m. on motion of S. Polhill,seconded by P.Jaffe.
Confirmed:V
T.^ant,B
The following electronic votes were taken on December 14,2010.
1.Special Education Advisory Committee Appointments
That the following organizations/persons be appointed to the Special Education Advisory Committee
for the 2010-2014 term:
1.ABC-Association for BrightChildren, Dennis Enslng-Prlmary,Colleen Haskett-Alternate
2.Thames Valley Council of Home and School Associations,David Smith
3. FASD ELMO,Tracey Ashby
4.Thames Valley Children's Centre,Janet Gritzan-Primary,Jennifer Britton-AIternate
5.Community LivingLondon,Sandy Wilson
6.VIEWS,Jill Schaefer
7. Autism Ontario,Judy Wright-Primary,Sasha Fiddes-Alternate
8.Easter Seals,Alison Morse-Primary,Rhonda Teichrob-Alternate
9.VOICE,Michele Barbeau-Primary,Jill Worthington-Alternate
10.Epilepsy Support Centre,Bob Harvey-Primary,Michelle Franklin-Alternate
11.Learning Disabilities Association of Ontario,Tracy Fawdry
12.Vanier Children's Services,Bonnie Montmlny
Other Partner Organization:
Children's Aid Society,Mike Cvetkovich
Yea:Bennett,Campbell,Grant,Hart, Huff,Jaffe,McKlnnon,Polhill,Roberts,Todd
Nay:None
Trustees Coghlin,Sattler and Tisdale did not submit a vote.
Student Trustee Daniels -Yea
Student Trustee Murray -Yea
2011 January 11...44
December 14,2010 Electronic Vote -cont'd
2.Appointment to 2011 Committees of the Board
Thatthe list of Committees ofthe Board and community representation for 2011 be approved.
Yea: Bennett, Campbell, Grant, Hart,Huff,Jaffe,iWcKinnon,Polhiii,Roberts
Nay:Todd
Trustees Cbghlin,Sattier and Tisdaie did not submit a vote.
Student Trustee Daniels -Yea
Student Trustee Murray- Yea
3.Appointments to St.Thomas and London Library Boards
That Deborah Laverty,Principal of Balaclava Street Public School,be appointed the Board'srepresentative
onthe St. Thomas Library Board and Donna Vachon,Vice-Principal of H.B,Beal Secondary School,onthe
London Library Board for the term 2011-2014.
Yea:Bennett,Campbell,Grant, Hart,Huff,Jaffe,McKinnon, Polhill,Roberts,Todd
Nay:None '
Trustees Coghlin,Sattier and Tisdaie did not submit a vote.
Student Trustee Daniels -Yea
Student Trustee Murray -Yea
\
2011 January 11...45
SUMMARY OF APPROVED RECOMMENDATIONS OF 2011 JANUARY 11
That Warren Huff be appointed the First Nations trustee effective Immediately and for the remainder of the
term to 2014 November 30.
That Trustee Warren Huff be appointed to the following Standing Committees:
Budget Advisory Committee;
First Nations Advisory Committee;and
Policy Working Committee
That the following area of the current Beachvllle Public School be added to the attendance area of Central
Public School in Woodstock effective 2011 September 01:
Beginning at the Intersection of the western boundary of the City Woodstock and the mid point between
Beachvllle Road and Karn Road,thence Ina westerly direction along the mid point between Beachvllle Road
and Karn Road to the intersection of the mid point between Beachvllle Road and Karn Road and the
extension of the property 584872 Beachvllle Road,thence in a northerly direction crossing Beachvllle Road
and continuing northerly to the extension of property 584872 Beachvllle Road and the mid point of the
Thames River,thence In an easterly direction along the mid point of the Thames River to the intersection of
the mid point of the Thames River and the westerly boundary for the City of Woodstock,thence southerly
along the westerly boundary for the City of Woodstock to the Intersection of the westem boundary of the City
of Woodstock and the mid point between Beachvllle Road and Karn Road.
That the following new boundary description be approved for Harris Heights Public School effective 2011
September 01:
Beginning at the intersection of the Thames River with Putnam Road,thence proceeding in a southerly
direction towards Hamilton Road to the Intersection with Five Points Road,thence proceeding In an easterly
direction along Five Points Road to the intersection with Robinson Road,thence proceeding inan easterly
direction along Robinson Road to the intersection with Pigram Road,thence proceeding in a southerly
direction along Pigram Road to the point which is the back of the lots fronting onto the north side of Prouse
Road,thence proceeding In an easterly direction to the intersection with Zenda Line,thence proceeding in a
northerly direction along Zenda Line to the intersection with Beaconsfield Road,thence proceeding In an
westerly direction along Beaconsfield Road to the intersection with Cuthbert Road,thence proceeding In a
northerly direction along the back of the lots along the east side of Foldens Line to the Intersection with the
Thames River,thence proceeding in a westerly direction along the south side of the Thames River to a point
in line with the back of the lots along Rosslter Road,thence proceeding in a southerly direction along the
Town of Ingersoll boundary to the back of the lots along the north side of Clarke Road,thence proceeding in
a westerly direction to the back of the lots fronting onto the west side of Harris Street,thence proceeding in a
northerly direction along the back of the lots along Harris Street to its intersection with Centennial Lane,
thence proceeding in a westerly direction along Centennial Lane until the intersection of Carroll Street,
thence proceeding in a westerly direction along the back of the lots fronting onto the south side of
Canterbury Street until the Intersection with Thames Street,thence proceeding In a westerly direction along
the back of the lots fronting onto the south side of Ann Street until the Intersection with Merritt Street,thence
proceeding Ina northerly direction along the back of the lots fronting onto the west side of Merritt Street
projecting this line due north until Its intersection with the south side of the Thames River,thence proceeding
in a westerly direction along the south side of the Thames River until its intersection with Putnam Road.
That the following new boundary description for Princess Anne Public School be approved effective 2011
September 01:
Beginning at a point being the intersection of the Thames River and the extension of the back of the iots
along the west side of Merritt Street,thence proceeding in a southerly direction along the back of the lots
along the west side of Merritt Street to the Intersection with the back of the iots along the south side of Ann
Street,thence proceeding In an easterly direction along the back of the lots along the south side
2011 January 11...46
SUMMARY OF APPROVED RECOIWn/IENDATIONS OF 2011 JANUARY 11 -confd
of Ann Street to the Intersection with Thames Street South,thence proceeding in a south easterly direction
along the back of the lots along the south side ofCanterbury Street to the intersection with Centennial Lane,
thence proceeding in an easterly direction along Centennial Lane to a point In linewiththe back of the lots
along the west side of HarrisStreet,thence proceeding ina southerly directionalong the back of the lots
along the west side of Harris Street to a point In linewiththe back of the lots fronting onto the north side of
Clarke Road,thence proceeding inan easterly direction along the back of the lots fronting onto the north
side of Clarke Road to a point which is the Town of Ingersoll Municipal boundary,thence proceeding in a
northerlydirectionalong the back ofthe lots along Rossitter Road to the intersection withthe Thames River,
thence proceeding in a westerly direction along the south side of the Thames Riverto a pointwhich is line
with the extension of the back of the lots fronting onto the west side of Merritt Street.
That the following new boundary description forthe IngersollNorthElementary School be approved
Effective 2011 September 01:
Beginningat the intersection of HuntRoad and 60 Road,thence proceeding ina southerly directionalong
Hunt Road until intersecting with the Thames River,thence proceeding in an easterly direction along the
north side of the Thames River untilthe pointwhich Isthe back of the lots along the east side of Foldens
Line,thence proceeding in a southerly direction until meeting the point which is the back of the lots along the
north side of Karn Road,thence proceeding in an easterly direction along the back of the lots along the north
side of Karn Road untilmeeting the west boundary of 584872 Beachville Road,thence proceeding in a
northerlydirection until the Intersection of45 Line,thence proceeding ina westerly directionalong the centre
line of 45 Line untilmeeting the intersection of the mid point between 43 Line and 45 Line,thence
proceeding In a north-westerlydirection until intersecting with68 Road,thence proceeding Ina westerly
directionalong the centre lineof68 Road at the intersection of68 Road and the back ofthe lots along the
west side of 25 Line,thence proceeding ina southerly direction untilIntersecting with60 Road,thence
proceeding In a westerly directionalong the back ofthe lots along the south side of60 Road until its
intersection with Hunt Road
That the following alternates be appointed to the Board's Special Education Advisory Committee:
Epilepsy Support Centre - Kim Pllkey;
Vanier Children's Services -Tara Green;
Leaming Disabilities Association of London Region -Gabrlelle Young.
That the Protection of Unrepresented Staff and Trustees policybe approved.
That the Director Investigate the Neighbours,Friends and Family At Work program with possible referral to
the Board's budget process.
That the Board develop a partnership with In Motion and receive a report from the Director on how to
actualize the goals of the program.
That the Board endorse posting the Child Youth Network logo on the Board's website,that a letter of
commitment from the Board Chair be prepared and that the Board act as the banker Board for the Child
Youth Network to 2011 December 31.
That the 2009-10 Audited Financial Statements be approved.
That the Board approve the appointment to the Thames Valley District School Board Audit Committee for a
three-year term effective January 2011 to November 2013,the following community members:
Tiny van Pinxteren,AGDM, MBA
Darroch (Rick)Robertson,PHD,MBA,FCA
That the revised Board Bylaws by approved.
2011 January 11 .•.47
SUMMARY OF APPROVED RECOMIWENDATIONS OF 2011 JANUARY 11 -cont'd
ThattheThames Valley District School Board enter into a contract forthe period eight months ending July
31,2011,with four one-year renewal options to CAMH Centrefor Prevention Scienceto provide First
Nations,Metis and Inuit (FMNl)services.CAMH will be responsiblefor implementing five ongoing
programs Including peer mentoring,elementary mentoring,transition conference,an outdoor leadership
retreat In 2010-11 an outdoorleadership retreat In 2010-11 and the Student First Nations,Metis and Inuit
Advisory Council.
That approval be grantedto negotiate with St. Leonard's Community Servicesto provide restorative
approaches including developing and Implementing restorative approaches and facilitating restorative
conferences in TVDSB schools until June 20,2011.
Whereas considerableresearch Isnow available onthe need foradolescents toget moresleep as a partof
their healthy development;
Whereas manyschools In the United States and Canada (including Ontario)have adjustedto laterschool
start times for secondary schools;
Whereas some research has pointed to improved attendance,achievement,health and behaviour In
students starting school later In the day;
Be itresolved that the Thames Valley District School Boardundertake a feasibility study to examine the
potential benefits of later secondary schools starts and may includean updated literature review,current
practices elsewhere, surveys ofstudents, staffand parents on potential changes and the economic costs
and benefits of such a consideration.