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6/14/2011 - Regular Board MeetingIL �- THAMES VALLEY DISTRICT SCHOOL BOARD 1� REGULAR BOARD MEETING, PUBLIC SESSION 2011 June 14, 7:00 P.M. BOARD ROOM, EDUCATION CENTRE 1. 2. 3. 4. 5. 6. AGENDA V- verbal M - material CALL TO ORDER V 0 CANADA AND MUSICAL PRESENTATION - Knollwood Park Public School Choir V SPECIAL PRESENTATION a. Smudging Ceremony APPROVAL OF AGENDA OFFICIAL RECORD RECOGNITIONS a. Premier's Award Recipient 2010-11 Teacher of the Year and OPSBA Fred L. Bartlett Award - Katie Cole, Medway High School 7. CONFLICTS OF INTEREST 8. CHAIR'S ANNOUNCEMENTS 9. DIRECTOR'S ANNOUNCEMENTS 10. BUDGET PUBLIC INPUT 11. ADMINISTRATIVE PRESENTATIONS - none 12. MINUTES OF THE 2011 MAY 24 BOARD, MAY 31 and JUNE 07 SPECIAL BOARD MEETING a. Confirmation of Minutes b. Business Arising from the Minutes 13. STUDENT TRUSTEES' UPDATE 14. REPORTS FROM THE ADMINISTRATION a. Board Decision Re Churchill Accommodation Review Committee b. Board Decision Re Lord Elgin Accommodation Review Committee 15. REPORTS OF COMMITTEES a. First Nations Advisory Committee, May 17 b. Policy Working Committee, 2011 May 24 c. Chairs' Committee, 2011 June 7 d. Budget Advisory Committee, 2011 June 7 e. Committee of the Whole in Camera, 2011 June 14 1T1 M M V V V V M V M M M M M M V ti 16. COMMUNICATIONS a. Ontario public School Boards' Association - Update V 17. NOTICE OF MOTION 18. MOTION - NOTICE OF WHICH HAS BEEN GIVEN - none 19. ADDITIONAL ITEMS 20. QUESTIONSICOMMENTS BY MEMBERS 21. ADJOURNMENT THAMES VALLEY DISTRICT SCHOOL BOARD REGULAR MEETING, PUBLIC SESSION 2011 JUNE 14 The Board met in regular session on 2011 June 14 in the Board Room at the Education Centre, meeting in public session at 6.55 p.m. The following were in attendance: TRUSTEES ADMINISTRATION AND T. Grant (Chair) P. Jaffe OTHERS M.E. Smith J. Bennett B. McKinnon B. Tucker B. Sonier R. Campbell B. Murray (-11:00) K. Dalton P. Tufts J. Coghlin S. Polhill (-10:45, L. Elliott K. Wilkinson J. Daniels 11:05) B. Greene K. Bushell G. Hart T. Roberts M. Sereda S. Christie W. Huff P. Sattler C. Bourbonnais - MacDonald K. Meeson R. Tisdale K. Edgar K. Young J. Todd L. Griffith -Jones K. Aitken S. Hughes B. Seto M. Moynihan V. Nielsen 1. CALL TO ORDER. Board Chair T. Grant called the meeting to order at 6:55 p.m. 2. O CANADA AND MUSICAL PRESENTATION The appreciation of the Board was extended to the Knollwood Park Public School Choir and Conductor Kelly Webb for leading in the singing of O' Canada and performing two musical selections. 3. SPECIAL PRESENTATION a. Smudging Ceremony Trustee W. Huff introduced Shane Henry, Native Cultural Teacher from Chippewas of the Thames First Nations, and Eli Snake, a Grade 8 student from Antler River Public School, who performed a Smudging Ceremony. C. Brunette, First Nations Education Advisor; L. Kokenyesi, Learning Co-ordinator for Visual Artand Drama; and B. Cullins presented a Medicine Wheel mosaic created by First Nations students of H.B. Beal Secondary School. The mosaic was showcased at Indigenous Arts Festival and will be displayed at the Education Centre. 4. APPROVAL OF AGENDA The agenda was approved on motion of R. Campbell, seconded by J. Coghlin. 5. OFFICIAL RECORD S. Christie, Supervisor, Corporate Services, read the following official record into the minutes: "We regret to record the death of Hannah Catunto, a 13-year-old student at North Meadows Public School on 2011 June 05." 2011 June 14...2 6. RECOGNITIONS a. Premier'sAward Recipient 2010-11 Teacher of the Year and OPSBA Fred L. Bartlett Award - Katie Cole, Medway High School Supt. P. Tufts described the criteria for the Premier's Award for Teaching Excellence noting that it recognizes teachers who think outside the box and who advance new approaches to teaching and learning. Katie Cole of Medway High School was one of five recipients of the prestigious and honourary award. She was also the recipient of the Ontario Public School Board Association Fred L. Bartlett Award being recognized for her outstanding contribution to education in Ontario. 7. CONFLICTS OF INTEREST Trustee S. Polhill declared a perceived conflict of interest with respect to item 14.a ,the Sir Winston Churchill Public School Accommodation Review Committee citing a family association with the community. 8. CHAIR'S ANNOUNCEMENTS Chair Grant indicated that she had the pleasure of attending the Minister of Education's visit to Ashley Oaks Public Schoolwherethe Minister reaffirmed hercommitmentto the Full -Day Kindergarten program running on schedule. Chair Grant commended the Capital Planning Co-ordinating Committee and the Senior Administration for their guidance and leadership noting the challenges the Board is facing and the difficult decisions it will make. She also acknowledged the value of the community participation in the accommodation process. 9. DIRECTOR'S ANNOUNCEMENTS a. Capital Planning Benchmarks Director Tucker advised that the Assistant Deputy Minister and the Finance Branch of the Ministry of Education have given notice of revised Capital Funding benchmarks. He noted that this is a good news story for Thames Valley and acknowledged Exec. Officer K. Bushell's participation and involvement on the Expert Panel of Capital Standards. Exec. Officer Bushell advised that the Ministry has endorsed the recommendations from the Expert Panel. As a result, the Board will receive a 4% increase in square footage costs for every capital dollar which will affect the 2011 year 4 and 5 Full -Day Kindergarten announcement. The Ministry has also adjusted the geographical area factor giving a 5% increase. It was noted that area benchmarks have been adjusted to give smaller schools more square footage starting at 124 square feet. The sizes of spaces have also been standardized and the Ministry of Education has endorsed the secondary school calculator in the benchmarks. As a result, the revised benchmarks will ensure adequate capital funding for future projects. b. Capital Projects Update Exec., Officer Bushell updated trustees on capital projects in St. Thomas, Woodstock, Ingersoll and Dorchester noting that all projects are either on or ahead of schedule with the exception of Dorchester. Because of poor weather conditions, it is anticipated that the project will be back on schedule and the Full -Day Kindergarten addition will be ready for the fall. In response to a question, it was noted that busing information pertaining to Ingersoll students is in being finalized as boundaries have been confirmed. Exec. Supt. B. Greene advised that the Board is waiting for schools to transfer their data to the consortium so bus routes can be developed. The final data check should be completed by the end of the week. 2011 June 14... 3 9. DIRECTOR'S ANNOUNCEMENTS - confd b. Capital Projects Update - cont'd It was also noted that the transportation consortium now allows for the use of an alternate address for daycare allowing more students access to busing as long as the address falls within the attendance boundary. i[71■-:111Zcitcdtill 6-14 lei I�I0jaii •Tiia 11. ADMINISTRATIVE PRESENTATIONS - none 12. MINUTES OF THE 2011 MAY 24 BOARD, MAY 31 AND JUNE 07 SPECIAL BOARD MEETING a. CONFIRMATION OF MINUTES The minutes of the 2011 May 24 Board and special Board meetings of May 31 and June 07 were adopted on motion of J. Coghlin, seconded by P. Jaffe. b. BUSINESS ARISING FROM MINUTES Exec. Supt. K. Dalton and members of the Administration provided verbal responses to questions previously posed by members. One issue discussed was the successful and productive meeting between the Director, Chair Grant, Trustee J. Bennett and the Mayor of the City of London and his commitment to begin dialoging with trustees. A venue will take place in the Fall to form a process in terms of a letter of understanding to address planning and use of facilities. 13. STUDENT TRUSTEES' UPDATE Student Trustee B. Murray advised that the final meeting of the Student Advisory Council was held on 2011 June 1. She noted that Supt. V. Neilsen, and Manager S. Young spoke to the students about Information Technology and the wireless plan are for schools. Special thanks was extended to Supt. L. Griffith -Jones for attending the Student Advisory Council meetings this past year. Information on the Ontario Student Surveys was presented and noted that responses continue to come in. 14. REPORTS FROM THE ADMINISTRATION a. Board Decision Re Churchill Accommodation Review Committee Exec. Supt. K. Dalton presented the following Senior Administrative Response to the Churchill Accommodation Review Committee (Sir Winston Churchill, F.D. Roosevelt, Lord Nelson and Prince Charles Public Schools). Exec. Officer K. Bushell and Supt. P. Tufts described the recommendations. Exec. Supt. Dalton indicated that the Churchill Accommodation Review Committee has completed its task to study the accommodation of pupils at Sir Winston Churchill, P.D. Roosevelt, Lord Nelson and Prince Charles Public Schools as approved by The Thames Valley District School Board 2009 November 24. A final public input meeting was held on 2011 February 01 after which the final Accommodation Review Committee report was forwarded to the Director of Education for presentation to the Board on 2011 February 22. She noted that the Senior Administration cannot support the Accommodation Review Committee's recommendations to keep all schools open as they currently exist. With 625 empty pupil places within the four facilities, the students can be accommodated in three sites. 2011 June 14... 4 14. REPORTS FROM THE ADMINISTRATION - confd a. Board Decision Re Churchill Accommodation Review Committee - cont'd The following Accommodation Review Committee's recommendation has significant implications: "THAT the entire current Sir Winston Churchill Public School boundary be assigned to Prince Charles Public School and that all current Sir Winston Churchill Public School students and Special Education classes be transferred to Prince Charles Public School, effective 2012 September 01." Prince Charles Public School currently has 138 empty pupil places and the 2010 October 31 enrolment at Sir Winston Churchill was 221.5. Projections demonstrate that the enrolment of these two communities is fairly stable over the next ten years. Thus, the entire population of Sir Winston Churchill cannot be accommodated within the Prince Charles facility without the use of portable classrooms. To accommodate the Sir Winston Churchill student enrolment, not including the six Special Education classes currently located at Prince Charles and Churchill Public Schools, would result in a minimum of five portables. The implementation of Full Day Kindergarten (FDK) programming and the increased need for instructional space to accommodate this program is factored into this projection. With significant empty pupil places at Lord Nelson Public School, it is not reasonable to make a decision to accommodate students in portables at Prince Charles Public School when there is permanent space available at Lord Nelson Public School. The placement of all special education contained classes is done annually. The placement of the self contained classes located currently within this area will be reviewed by the Special Education Staff and the Capital Planning Coordinating Committee and decisions will be made early in the 2011- 12 school year to ensure a smooth transition for students and families to their new locations. The Senior Administration can support the Accommodation Review Committee's recommendation to "establish a Naming Committee to consider renaming Prince Charles Public School to ensure a new beginning for the school." Naming Committees are established to allow the school community to determine if the name of the school should be changed with the consolidation of pupils. Should it determine to change the name of the school, the Naming Committee has the opportunity to recommend potential names to the Board of Trustees for consideration. Given that Senior Administration recommends that the students from Sir Winston Churchill Public School be redesignated between Prince Charles and Lord Nelson Public Schools, and that the Accommodation Review Committee has recommended a Naming Committee for Prince Charles Public School, Senior Administration would also recommend a Naming Committee for Lord Nelson Public School. Recommendation 5.0 disbands the Accommodation Review Committee as per the Thames Valley District School Board's procedure on 'Pupil Accommodation and Facility Organization." Appreciation is extended to the Accommodation Review Committee members and the personnel of the Thames Valley District School who provided an invaluable resource to the Committee. The work completed, the time spent, and the careful deliberations of the members contributes to providing the maximum program opportunities for the maximum number of students. The following are the responses to the Churchill Accommodation Review Committee recommendations from the Senior Administration: Accommodation Review Committee Recommendation That the Board discuss with the City of London Department of Social Services possible alternative uses of available space within Sir Winston Churchill Public School. 2011 June 14... 5 14. REPORTS FROM THE ADMINISTRATION - cont'd a. Board Decision Re Churchill Accommodation Review Committee - cont'd Senior Administrative Response The Board currently has a policy, Encouraging Facility Partnerships, which requires the Board to publish a list of schools for potential partnerships that have at least 200 empty pupil places, are at 60% or less in capacity, and that the Board intends to keep open. The City of London would be notified of those possible partnership locations and they would advise the Board if they were interested in an identified site. These sites would be the schools that Senior Administration would propose for the City of London Department of Social Services' use if they required space. Over 600 empty pupil places exist within the four schools in this review area. The goal must be to fill or eliminate empty pupil places in as many schools as possible. Filling Churchill's available space with alternative uses by the City of London will do nothing to help utilize space in the other three schools. Closing a school will eliminate the empty pupil places in the closed school and fill empty pupil places in the other area schools. Through the consolidation of students from the closed school (Sir Winston Churchill Public School) into otherarea schools (Lord Nelson and Prince Charles Public Schools), empty pupil places are eliminated at Sir Winston Churchill and filled at both Lord Nelson and Prince Charles. Accommodation Review Committee Recommendation That additional administrative staff and financial resources be provided to Prince Charles Public School to support the transition of Sir Winston Churchill Public School students. Senior Administrative Response During any consolidation of students the TVDSB establishes Transition Committees to support the consolidation. A System Consolidation committee, led by a Superintendent and Learning Supervisor, with staff from all TVDSB departments, assist principals with the operational tasks associated with the consolidation e.g. inventory of furniture and equipment, purchasing of new furniture and equipment, infrastructure needs, the packing and movement of furniture, equipment and resources, etc. The schools are assisted financiallywith the expenses associated with the move and consolidation of furniture, equipment, staff and resources. School Transition Committees consisting of parents and administration will be established by the Principals of Prince Charles and Lord Nelson Public Schools to support the school community with the consolidation. Accommodation Review Committee Recommendation That all appropriate physical resources be transferred from Sir Winston Churchill Public School to Prince Charles Public School, including Smart Boards and the Early Literacy Program resources (ensure a Smart Board in every classroom). Senior Administrative Response The principals, with the support of central office staff, complete an inventory of all furniture, equipment and resources. The condition and appropriateness of these items is evaluated and decisions are made regarding the need for the materials at the new sites. The move and installation of furniture, equipment and resources is supported both with personnel and financially. Accommodation Review Committee Recommendation That, if all Special Education classes currently operating at Sir Winston Churchill Public School cannot be accommodated at Prince Charles Public School, then all Special Education classes be moved as a group to a single alternate school location. 2011 June 14...6 14. REPORTS FROM THE ADMINISTRATION - cont'd a. Board Decision Re Churchill Accommodation Review Committee - cont'd Senior Administrative Response The accommodation of Special Education classes is decided by the system Special Education staff and the Capital Planning Coordinating Committee. When reviewing all factors, the input from the Committee will be considered in establishing the accommodation of the Special Education classes currently at Sir Winston Churchill. Decisions will be made early in the 2011-12 school year to support a smooth transition for students and families. Accommodation Review Committee Recommendation That the Board provide appropriate release time for staff to develop an inclusion program for staff and students. Senior Administrative Response During the year prior to consolidation, the Principals and Superintendents with the Transition Committees and Staffing Committees, consider the supports that are necessary to assist with a smooth consolidation of schools communities. The need for release time will be a consideration and will be decided by the Principals and Superintendent of the school communities. Accommodation Review Committee Recommendation That the Board provide a full time school support counsellor for a minimum of three years and enhanced attendance counsellor services. Senior Administrative Response The allocation of School Support Counsellors and Attendance Counsellors is completed by the Special Education central office staff after reviewing the needs of all school communities and the _. resources available. Currently the allocation of School Support Counsellors to schools of similar size and need is .5. The input of the committee will be forwarded to the Superintendent of Education in charge of Special Education services for consideration. Accommodation Review Committee Recommendation That the Board ensure that Prince Charles Public School provide a breakfast and lunch program, a warm clothing collection program, a Safe Schools and Anti -bullying program and a Before and After School program. Senior Administrative Response The suggestions of the Committeewill be forwarded to the school administration and Superintendent of Prince Charles and Lord Nelson Public Schools. The provision of breakfast and lunch program and a warm clothing collection program is dependent on human and financial resources, and is the decision of the Principal in consultation with the school community. A Safe School Action plan is required from every school and is led by the Principal and a Safe School Committee. Before and After School community partnerships exist currently at Prince Charles and Lord Nelson Public Schools. Continuation of these programs are part of the negotiations with our community partners as we move forward with the implementation of Full Day Kindergarten. F' y 2011 June 14...7 14. REPORTS FROM THE ADMINISTRATION - cont'd a. Board Decision Re Churchill Accommodation Review Committee- cont'd Accommodation Review Committee Recommendation That, if busing is required, buses arrive in time to accommodate a breakfast program. Senior Administrative Response Bussing times are established by Southwestern Ontario Transportation Services. A breakfast/nutritional program would be provided around the arrival times of busses. Accommodation Review Committee Recommendation That all necessary and appropriate physical plant enhancements to accommodate an increased population be completed at Prince Charles Public School for 2012 September 01, including repainting and any other cosmetic enhancements to classroom areas to provide a welcoming environment for all students. Senior Administrative Response As discussed with the Accommodation Review Committee, the program spaces at both Lord Nelson and Prince Charles meet the program standards and no enhancements to these spaces are proposed. Renovations will be required to Prince Charles Public School to create additional JK1SK classrooms for the implementation of Full Day Kindergarten, planned for 2013. It should be noted that Lord Nelson currently has the Full Day Kindergarten program. The condition of both Lord Nelson and Prince Charles Public Schools with respect to interior finishes and site have been reviewed by Facility Services staff, and it has been determined that deferred maintenance work pertaining to painting, flooring, ceilings, and asphalt could be completed prior to the consolidation of schools for the fall of 2012. Accommodation Review Committee Recommendation That the Board monitor the progress of students and impact on the families affected by any school consolidation following this Accommodation Review Committee process to inform the future practice of the Board. Senior Administrative Response The Principal and Superintendent of Education monitor closely the implementation of the consolidation of pupils. The current practices have been developed as a result of 15 completed consolidations and transition committees and 6 that are in progress this year. The TVDSB continues to modify and improve its practices based on the learnings from each phase, consolidation, and the work of Transition Committees. Estimated cost of deferred maintenance projects at Lord Nelson Public School: $80,500 Estimated cost of deferred maintenance projects at Prince Charles Public School: $98,000 Timeline 2011 May 10 Public Input to the Board 2011 June 14 Board Decision 2012 June 30 Closure of Sir Winston Churchill Public School 2012 September Consolidation of Pupils at Prince Charles and Lord Nelson Public Schools 2011 .tune 14... 8 14. REPORTS FROM THE ADMINISTRATION - cont'd a. Board Decision Re Churchill Accommodation Review Committee - cont'd RECOMMENDATIONS: THAT the students of Sir Winston Churchill Public School be accommodated at Prince Charles and Lord Nelson Public Schools; and THAT Sir Winston Churchill Public School at 1837 Churchill Ave, London, N5W 21-3, be closed as of 2012 June 30, and declared surplus. 2. THAT a community input meeting be planned for the Fall of 2011 to consult regarding the new boundaries for Prince Charles and Lord Nelson Public Schools, effective September 2012. 3. THAT a Naming Committee be established to give consideration to renaming Prince Charles Public School. 4. THAT a Naming Committee be established to give consideration to renaming Lord Nelson Public School. Trustee Jaffe sought reassurance that students with special needs would have a smooth transition into their new school. Director Tucker assured trustees that the Board is committed to improving student learning. It was noted that students have the opportunity to go to the new site to see the school being built, as well as attend an open house. Supt. K. Edgar advised that the Board has made a special effort to keep developmental programs together pairing them in schools into groups of three or four. The collection of data regarding accommodation reviews is underway. The deferred motions were moved by P. Jaffe, seconded by J. Todd when they were initially presented on March 22, 2011. They were adopted on a Poll Vote as follows: YEAS: T. Grant, J. Bennett, R. Campbell, J. Coghlin, G. Hart, W. Huff, P. Jaffe, B. McKinnon, P. Sattler, T. Roberts, R. Tisdale, J. Todd NAYS: none Student Trustee Daniels yea Student Trustee Murray yea Trustee Polhill was absent for the vote citing a conflict of interest. b. Board Decision Re Lord Elgin Accommodation Review Committee Trustee Polhill returned to the meeting. Exec. Supt. Dalton provided the following report on the Senior Administrative response to the Lord Elgin Accommodation Review Committee (ARC) (Hillcrest, Knollwood Park, Lord Elgin, Northbrae, and Sir John A. Macdonald Public Schools). She was joined by Exec. Officer K. Bushell and Supt. C. Bourbonnais -MacDonald who described the recommendations. Exec. Supt. Dalton indicated that the Lord Elgin ARC completed its task to study the accommodation of pupils at Hillcrest, Knollwood Park, Lord Elgin, Northbrae and Sir John A. Macdonald Public Schools as approved by The Thames Valley District School Board 2009 November 24. It completed its process with a final public input meeting held 2011 February 17, after which the final ARC report was forwarded to the Director of Education for presentation to the Board on 2011 March 22. 2011 June 14... 9 14. REPORTS FROM THE ADMINISTRATION - confd b. Board Decision Re Lord Elgin Accommodation Review Committee Exec. Supt. Dalton indicated that the Senior Administration cannot support the ARC's recommendation "to keep all five schools within the ARC open as English program schools." With over 700 empty pupil places within the five facilities, the students can be accommodated in four sites. As reported to the Board at its 2011 January 25 meeting, based on the 2010 October 31 enrolments and On The Ground (OTG) capacities, the five schools in the review area have empty pupil places as illustrated in the chart below. It should be noted that the empty pupil places have been decreased at Northbrae Public School as a result of the City of London Community Hub operating, and at Sir John A. Macdonald Public School due to the Best Start Daycare program. These two community partnerships serve the communities in the review area and have reduced the empty pupil places in the two facilities based on the space utilized by each program. The closure of one school would still leave space for the implementation of Full Day Kindergarten. School October FTE (2010) OTG Capacity Pupil Places Accommodation Capacity Hillcrest 298.5 325 -26.5 91.85% Northbrae 298 402 -104 74.12% Knollwood 205 393 -188 52.16% Lord Elgin 254 428 -173.5 59.46% Sir John A. Macdonald 314.5 550 -235.5 57.18% Total 1370 2098 -728 65.30% ARC Recommendation If the Board must close one of the schools: 2.1 That the Committee strongly believes that Lord Elgin Public School should not be the school to close based upon supportive information provided to the ARC and that the supportive information be reviewed in full detail. Senior Administrative Response The Senior Administration can support these recommendations from the ARC. As noted in the chart above, it is the three school communities of Knollwood Park, Lord Elgin and Sir John A. Macdonald Public Schools that have the majority of the empty pupil places (597 of 728 empty pupil places). Geographically and based on the enrolments and capacities of these three buildings, the students in these three schools can be accommodated in two of the sites. Sir John A. Macdonald is the largest facility and hosts the Best Start Daycare program for this community and, therefore, should not be considered for closure. The Knollwood Park and Lord Elgin facilities are comparable in size and condition. The students from either community could be accommodated in the other two. Thus, Senior Administration is agreeable to the ARC's recommendation to not close Lord Elgin Public School and, therefore, recommends closing Knollwood Park Public School (Recommendation 1.0). 2011 June 14... 10 14. REPORTS FROM THE ADMINISTRATION - cont'd b. Board Decision Re Lord Elgin Accommodation Review Committee - cont'd As reflected in the Senior Administrations's Recommendation 2.0, the resulting boundaries of Lord Elgin and Sir John A. Macdonald Public Schools would be confirmed by the Board of Trustees following a community consultation meeting during the fall of 2011. At this meeting, Senior Administration would seek input from the communities regarding the designation of pupils from Knollwood Park to Lord Elgin and Sir John A. Macdonald Public Schools. ARC Recommendation If the Board must close one of the schools: 2.2 That the Thames Valley District School Board consider reopening the closed facility for complementary programming such as Arts, French, Business, Adult Education; Trades, etc. Senior Administrative Response As articulated in recommendation 3.0, Senior Administration agreeswith theARC's recommendation. In light.of the accommodation pressures with the Thames Valley District School Board's increasing French Immersion population, this suggestion is supported and reflected in the recommendation to consider Knollwood Park Public School as a future French Immersion site. Without the use of Knollwood Park Public School as a host of multiple self-contained special education classes, the capacity of the facility would increase from 393 to 443 and would be an excellent facility for French Immersion. ARC Recommendation If the Board must close one of the schools: 2.3 That the Thames Valley District School Board be sensitive to the needs of the community and consider partnerships prior to the disposition of surplus property, to ensure that the closed facility will continue to be used to support students and families in the affected areas. Senior Administrative Response In regards to the ARC's third recommendation to consider partnerships before closing any school, by utilizing Knollwood Park Public School for French Immersion the facility would not be available for such partnerships due to the lack of available space. As noted earlier in this report, the Thames Valley District School Board has already partnered with the City of London in constructing and implementing a Best Start Daycare program at Sir John A. Macdonald Public School and a Community Hub at Northbrae Public School. Senior Administration's recommendation 4.0 disbands the ARC as per the Thames Valley District School Board's procedure on "Pupil Accommodation and Facility Organization." Appreciation is extended to the ARC Committee members and the personnel of the Thames Valley District School who provided an invaluable resource to the Committee. The work completed, the time spent, and the careful deliberations of the members contributes to providing the maximum program opportunities for the maximum number of students. The following are the responses to the remaining Lord Elgin ARC recommendations from the Senior Administration. s� 2411 June 14... 11 14. REPORTS FROM THE ADMINISTRATION - cont'd b. Board Decision Re Lord Elgin Accommodation Review Committee - cont'd ARC Recommendation That the Thames Valley District School Board actively pursue Facility Partnerships with education, healthcare, social service providers, and the Cityof London to supportstudents and families, to make efficient use of available space within the five schools and to offset operational costs. Senior Administrative Response The Senior Administration has already pursued Facility Partnerships with the City of London which has resulted in the construction and implementation of the Community Hub and Best Start Daycare programs at Northbrae and Sir John A. Macdonald Public Schools respectively. Following the boundary consultation with the school communities, and the placement of the self contained special education classes, the projected future enrolments of Sir John A. Macdonald and Lord Elgin Public Schools will be determined. If there is space remaining in the schools, the Thames Valley District School Board would be open to suggestions from the city regarding use of surplus space. After hours programs such as LUSO's Homework Supportand Literacy Booster program, Girl Guides, Boy Scouts, London Parks and Recreation Department activities, Soccer Clubs, Investing in Children Literacy Programs, UWO's Learning it Together, Ontario Early Years program, YMCA's Girls' and Boys' night programs, and Childreach Parent Support Group are examples of community groups utilizing the schools during this school year. ARC Recommendation In recognition of the unique needs across the area of Northeast London served by the five ARC schools, that the Thames Valley District School Board seek expert opinion on the relationship between such factors as social diversity, poverty, academic success and students' special learning needs as part of future program planning. Senior Administrative Response Currently the Senior Administration has utilized research in this area as research is a corner stone in the implementation of program and the direction of the Board's School Improvement Plan. In the book, "Visible Learning, A Synthesis of over 800 Meta Analysis Relating to Achievement" (Routledge 2009), John Hattie explains in his chapter entitled "The Contributions from the Home"that, "itis likely that the effects from socioeconomic resources are more influential during the pre-school and early years of schooling." (pg. 62) This is illustrated in the Ministry of Education's five-year implementation plan and emphasis on its expansion to Full Day Kindergarten. The Thames Valley District School Board's efforts to connect with the school community prior to Early Years enrolment through its TVNELP (Thames Valley Neighbourhood Early Learning Program) programming also supports this notion as do Literacy and Numeracy nights, classroom newsletters home to parents of primary children, and information nights in conjunction with Parent committees. These types of initiatives should be encouraged to continue and expand into the future. John Hattie also claims that `parental aspirations and expectations for children's educational achievement has the strongest relationship with achievement. Parents need to hold high aspirations and expectations for their children, and schools need to work in partnership with parents to make their expectations appropriately high and challenging, and then work in partnership with children and the home to realize, and even surpass, these expectations." He goes on to say that, `parents should be educated in the language of schooling" (pg. 70). This speaks to the continual need to find ways of increasing parents' comfort level to enter the school building and engage in conversation with their child's teachers and the school administration, and to provide volunteer services if the opportunity arises and time permits. 2011 June 14...12 14. REPORTS FROM THE ADMINISTRATION - cont'd b. Board Decision Re Lord Elgin Accommodation Review Committee - cont'd Lastly, Hattie claims that, "Social economic status is more important at the school than at the individual level, and for the parents more than for the students. This raises the question of the notion of adequacy of funding at the school level - that is, the sufficiency of resources for optimal academic achievement rather than equity, which usually means smoothing the differential resources at the student or family level but not acknowledging the increased level of problems and issues faced by schools teaching students from poorer backgrounds" (pg. 63). The Thames Valley District School Board continues to analyze census and achievement data to differentiate academic and social emotional resources at the school level. These additional supports take the form of Learning Support Teachers, Reading Support Teachers, Literacy Coaches, School Support Counsellors, Psychologists/Psychometrists, Attendance Counsellors/Social Workers, Speech and Language Pathologists, First Nations, Metis and Inuit programs and English as a Second Language Teachers. Each of these specialized personnel provide a support to the learning of individual children as a result of the school's data. In addition, specialized programs such as Grade 1 Summer Literacy, Tutoring/After School, Homework Clubs and the Museum School, are provided where the need is greatest. ARC Recommendation That the Thames Valley District School Board leverage grant and projectfunding to pilot and evaluate models of education, funding strategies, effective community oriented schools, and the value of small schools as examples in the research by Dr. Ken Leithwood, and that Northeast London be considered as a pilot project following children through small elementary schools into and graduating from secondary school. Senior Administrative Response The issue in these five schools is not the value of small schools. All of these schools were built to accommodate over 300 and up to 600 students. The issue within this Accommodation Review is the amount of empty pupil places (in excess of 700) due to declining enrolment in this area over the past 10 years. (Appendix B) ARC Recommendation Should children need to be bused to schools within this ARC area, that the Thames Valley District School Board provide targeted resources to facilitate the full engagement of the communities in school activities, such as bus transportation for sporting events, literacy evenings, and parent/teacher interviews. Senior Administrative Response, Although this is not a standard part of school funding, this could indeed be a consideration for the school administration and staff, the School Council and the Superintendent to encourage community involvement. Currently, Sir John A. Macdonald Public School utilizes such a strategy to facilitate the inclusion of the bused families to events such as an ESL night, Literacy night, Meet the Teacher night and the Christmas Concert. ARC Recommendation That the Thames Valley District School Board work with the City of London to ensure that sidewalks to provide walking access to each of the ARC schools are available and well -maintained forthe safety of students, parents and community members. 2011 June 14... 13 ` 14. REPORTS FROM THE ADMINISTRATION - cont'd b. Board Decision Re Lord Elgin Accommodation Review Committee - cont'd Senior Administrative Response The Senior Administration will communicate these concerns to appropriate officials with the City of London. In addition, the School Councils could be influential in any decisions the City of London may make in regards to walking access and safety in this area. Timeline 2011 May 10 Public Input to the Board 2011 June 14 Board Decision 2012 June 30 Closure of Knollwood Park Public School 2012 September 01 Consolidation of Pupils at Lord Elgin and Sir John A. Macdonald Public Schools The following deferred recommendations were moved by R. Tisdale, seconded by J. Coghlin when initially presented on April 12,2011. 1. That the students of Knollwood Park Public School be accommodated at Lord Elgin and Sir John A. Macdonald Public Schools; and That Knollwood Park Public School at 70 Gammage St., London, N5Y 2131 be closed as of 2012 June 30, 2. That a community input meeting involving Knollwood Park, Lord Elgin and Sir John A. Macdonald Public School communities be planned for the fall of 2011 to consult regarding the new boundaries for Lord Elgin and Sir John A. Macdonald Public Schools, effective September 2012. 3. That Knollwood Park Public School be considered as a future French Immersion school site. It was suggested that more information was needed to aid in the decision of the Lord Elgin accommodation review. After a lengthy discussion, the following motion was moved by G. Hart, seconded by T. Roberts: That the following recommendations related to the Lord Elgin accommodation study be deferred to January 31, 2012, for consideration: 1. That the students of Knollwood Park Public School be accommodated at Lord Elgin and Sir John A. Macdonald Public Schools; and That Knollwood Park Public School at 70 Gammage St., London, N5Y 2131 be closed as of 2012 June 30. 2. That a community input meeting involving Knollwood Park, Lord Elgin and Sir John A. Macdonald Public School communities be planned for the fail of 2011 to consult regarding the new boundaries for Lord Elgin and Sir John A. Macdonald Public Schools, effective September 2012. 3. That Knollwood Park Public School be considered as a future French Immersion school site. 2011 June 14... 14 14. REPORTS FROM THE ADMINISTRATION - cont'd b. Board Decision Re Lord Elgin Accommodation Review Committee - cont'd The motion was rejected on a Poll Vote as follows: YEAS: T. Grant, G. Hart, W. Huff, T. Roberts, , J. Todd NAYS: J. Bennett, R. Campbell, J. Coghlin, P. Jaffe, B. McKinnon, S. Polhill, P. Sattler, R. Tisdale ABSTENTIONS: none Student Trustee Daniels - nay Student Trustee Murray - nay A poll vote was taken on Recommendations 1-3 and was rejected as follows: YEAS: G. Hart, J. Todd NAYS: J. Bennett. R. Campbell, J. Coghlin, T. Grant, W. Huff, P. Jaffe, B. McKinnon, S. Polhill, T. Roberts, P. Sattler, R. Tisdale ABSTENTIONS: none Student Trustee Daniels - nay Student Trustee Murray - nay Trustee R. Tisdale felt that the community of Lord Elgin could be served at Sir John A. Macdonald and Knollwood Park Public Schools and indicated that it is in the best interest of all Thames Valley students to address empty pupil places and declining enrolment, and to close one of the schools for that purpose. She presented the following motion, seconded by J. Coghlin: 1. That the students of Lord Elgin Public School be accommodated at Knollwood Park and Sir John A. Macdonald Public Schools; and l �t That Lord Elgin Public School at 1100 Victoria Drive, London, N5Y 4E2 be closed as of 2012 June 30. 2. That a community input meeting involving Knollwood Park, Lord Elgin and Sir John A. Macdonald Public School communities be planned for the fall of 2011 to consult regarding the new boundaries for Knollwood Park and Sir John A. Macdonald Public Schools, effective September 2012. Recommendations 1 and 2 were rejected on a Poll Vote as follows: YEAS: R. Campbell, J. Coghlin, T. Grant, B. McKinnon, T. Roberts, R. Tisdale NAYS: J. Bennett, W. Huff, P. Jaffe, S. Polhill, P. Sattler, J. Todd ABSTENTIONS: G. Hart Student Trustee Daniels -yea Student Trustee Murray - yea At 10:45 p.m., Chair Grant called a recess with the meeting to reconvene at 10:55 p.m. A motion to sit past 11:00 p.m. to 11:30 p.m. was moved by P. Sattler, seconded by T. Roberts and carried. 2011 June 14... 15 15. REPORTS OF COMMITTEES a. REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE, 2011 MAY 17 3:10 p.m. - 4.38 p.m. MEMBERS M. Elijah, Oneida Nation of the Thames J. Henry, Chippewas of the Thames G. Hope, Oneida Nation of the Thames W. Huff, Trustee P. Sattler, Trustee Regrets T. Roberts, Trustee T. Smith 11, Chippewa of the Thames E. Cornelius, Oneida Nation of the Thames ADMINISTRATION AND OTHERS C. Brunette, Aboriginal Education Advisor, Program Services L. Elliott, Executive Superintendent, Program Services L. Mills, Thames Secondary School J. McCredie, Principal, Lambeth Public School L. Nicholas, Education Co-ordinator L. Pressey, Learning Supervisor, Ed Centre K. Aitken, Corporate Services 1. CALL TO ORDER The meeting convened at 3:10 p.m., in the Thames Room at the TVDSB Education Centre. 2. APPROVAL OF AGENDA - The agenda was approved as printed. 3. CONFLICTS OF INTEREST -No conflicts of interest were declared. 4. REPORT OF MEETING - 2011 APRIL 19 It was noted that the 2011 April 19 report was presented to the Board on 2011 May 10. 5. BUSINESS ARISING FROM MINUTES -none 6. STUDENT ATTENDANCE Exec. Supt. L. Elliott presented some discussion questions regarding First Nations Mdtis Inuit (FNMI) student attendance. The Committee members offered their ideas regarding the questions listed below for consideration. What possible actions could stakeholders take to collaboratively assist students in achieving better attendance at school? • involve parents to promote the value of education • better earlier links between education, careers/jobs • role models in school from different types of jobs • a multi -disciplinary team to prepare recommendations, strategy and indicators of success ongoing review and monitoring • parent and student discussion forum to generate ideas • include parents and students on "The Team" - SOS strategy for identified students • take parents to principal office as advocate model - the communication skills for them Why are our First Nations Students having difficulty with regular attendance at school? • Residential School Syndrome • lack of parent support for education • students are angry • need to find a way to re engage • layer upon layer of unresolved conflict/trauma • lack of trust -' finding help within the school 2011 June 14... 16 r-_ 15. REPORTS OF COMMITTEES - cont'd a. REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE - cont'd 6. STUDENT ATTENDANCE - cont'd • Children's Aid Society Syndrome • drug and alcohol abuse • up late and therefore miss the school bus • lack of caring adult to connect with • lack of stable residence - living with different people • kids do not see that education is important • career path unknown • resisting acculturation "becoming white" • What strategies have worked to improve attendance? • home visits to engage parents • programs that include students • mentoringltransition • reward systems • time tables - based on the needs of students • re-engaging teacherlstudent relations • work to engage teacherlstudent relations (ie. group, music, team, book clubs) • student advocate programs (network, nutrition, social activities) • school day schedule - later start times What new strategies might we explore to improve attendance? • consult with non attending students and parents • consult research/practices from other school boards • explore alternative ways to deliver education (ie. E-learning, teacher -guided work at home) • parenticommunity involvement information sessions • see School Within a College • trends of attendance data - 41' R student patterns and behaviours • collaboratively develop protocol for community to address non-attendance • online secondary credit courses • Alternative Learning sites extended to elementary students • school for FNMI students-decolonized (ie. CMO Middle School, AMOS Key School - Six Nations) • later start to school day • Physical Education with a focus on Lacrosse pilot • SHSM Itwas agreed that the responses would go forward to the FNMI Student Achievement Committee and the comments brought back to the First Nations Advisory Committee. It was also suggested and agreed that an ad hoc sub -committee on student attendance be formed to address the issue of students with a pattern of non-attendance. The committee's advice and recommendations would be brought back to the First Nations Advisory Committee in 2011 September. L. Nicholas and R. Doxtator volunteered to participate on the sub -committee. It was noted that it would be ideal for an Attendance Counsellor to chair the committee. Exec. Supt. Elliott will take this recommendation forward to the Co-ordinator, Social Work Services. 2011 June 14... 17 15. REPORTS OF COMMITTEES - cont'd a. REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE--cont'd 7. PROGRAM SERVICES UPDATE C. Brunette, First Nations M&tis and Inuit Education Advisor, presented the following reportto the Committee. Tuition Agreement with Oneida Nation and Chippewas_of the Thames • Currently under review by lawyers with an anticipation completion date of June 2011 FNMI Self ID Data and Performance Measures for First Nations students • Program Services has requested from the Research & Assessment Office forthe breakdown of FNMI self -identification data for First Nations students living on a First Nation. FNMI Data - Trustee Information Session • To be offered in the fall FNMI Related Professional Development for teachers and staff Indigenous Arts Symposium - 2011 May 10 Elder: Myeengun Henry ArtistlPresenters: Robert Morgan and Chad Solomon • 100 students attended along with teachers. • Artwork will be displayed as part of the Indigenous Arts Festival Embedding FNMI Perspectives in the Classroom Professional Development sessions (with B. Brisard and C. Brunette) 30 elementary and secondary teachers to attend each session 2011 May 27 — Professional Development • 2011 August 25 — Professional Development for Summer Institute Equity and Inclusive Education Training • will include a 1.5 hour FNMI presentation by C. Brunette and other staff • 75 Program Services system staff will be in attendance • 2011 June 22 —full day Professional Learning Community f PLC) Project with First Nations Elementary Schools Smart Board Technology Training — Antler River Elementary School, January 2011 • involved teachers from Antler River Elementary School Smart Board Technology Training - Standing Stone Elementary School - May 13 and May 17 • involved 14 teachers from Standing Stone Elementary School Learning Cycle Collaboration — Antler River Elementary School & Lambeth Public School • Includes teachers from both schools focusing on primary division Summer Collaborative Project • will include teachers from Antler River and Standing Stone Elementary Schools and TVDSB schools • focus TBC 2011 June 14... 18 1S. REPORTS OF COMMITTEES - cont'd a. REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE - cont'd 7. PROGRAM SERVICES UPDATE - cont'd Collaborative Inquiry Process — FNMI Projects Since January 2011, three Collaborative Inquiry Process (CIP) teams from TVDSB (comprising of a total of 10 TVDSB teachers/staff from various schools) have been assembled. These CIP teams have gathered forthree full days to examine various projects geared toward FNMI student achievement. This project has been hosted by Greater Essex County District School Board. The three CIP teams are: • Lambeth Public School — focus is supporting FNMI Grade 8 students with Math needs in order to prepare them for transition to high school • Delaware Central Public School — focus on FNMI inclusion and community/parent/guardian engagement • Oneida Language Teachers — focus on improving Native Language student engagement in the classroom. FNMI Student Programs Grade 8 Aboriginal Transition Conference • Fourth R delivery • 65 Grade 8 Students will be attending this conference on Thursday, 2011 May 19 at Hellenic Centre First Nations Mdtis and Inuit (FNMI) Student Leadership Camp • Fourth R delivery • 21 students will be selected from Grades 9-12 • 2011 May 11 to 13 at Tim Horton's Camp FNMI Student Advisory Council Students assisted in delivering Medicine Wheel training to 100 Grade 7 and 8 students • 2011 May 10 at Cleardale Public School • Student Film Project will be released shortly (next FNMI Student Achievement Committee meeting) Family & Community Engaaement Initiatives Indigenous Arts Festival - May 31 ,to June 4 Aboriginal Artist / Event Line Up The Rez Sisters Student Production at Saunders Secondary School Student Art Exhibition at Saunders Secondary School ImagineNative Film Festival Showing at Beal Secondary School Mosaic Medicine Wheel art project at Beal Secondary School RedDress art project at Beal Secondary School Mdtis Fiddler Quartet at Saunders SS and Lambeth Public School Aaron Bell — two schools Delaware Central Public School Todd Jamieson — two schools - to be determined Tribal Vision Dance — two schools - to be determined a 2011 June 14... 19 �z1 15. REPORTS OF COMMITTEES - cont'd a. REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE - cont'd 8. PRINCIPALS' UPDATE a. Delaware Central Public School Principal D. Mitchell sent his regrets. He forwarded the following report to the Committee. On March 24, Staff M. Levy, M. Moyer and J. Everett attended the FNMI Collaboration Meeting at the Hellenic Centre. The final meeting will be May 26th with a slide show to be presented to all the participating schools involved showcasing some of the activities that have happened at Delaware Central Public School. On April 6, some of the FNMI Students participated in Annual Fanshawe College Pow wow and sang with the Red Sky Drum. The Peer Mentoring program offered by the 4th R was completed on April 27. Approximately nine students joined with two mentors during the second nutrition break on Wednesdays for eight weeks. The drum making with Aaron Dolson has been completed. The drum was constructed with all interested students from K-8 workshop. There was a feasting and sounding of the drum on May 2. There is one FNMI Grade 8 student attending the Saunders Secondary School Bridging Group with Ms. Rogers. - On May 6, Grade 7-8's attended the Fanshawe Pioneer Village and watched a re-enactment of the War of 1812. Staff N. Remizitis and C. Rogers were successful in receiving funding from the Dreamcatcher Fund for the FNMI students to attend a Musical Festival Trip to Canada's Wonderland and to Fanshawe Pioneer Village. The application was also kindly supported by L. Nicholas. On May 19, the Grade 8's will be attending the Grade 8 Transition conference hosted by the 4th R-Program at the Hellenic Centre. On May 31, FNMI students in Grades 6-8 will have an opportunity to attend the Career Fair in Munsee-Delaware and will be selecting a friend from their grade to also have an opportunity to attend the event. C. Rogers to attend the ONECA (Ontario Native Education Counselling Association) Conference in Toronto from May 17-19. . Community Day - June 7th - Presentation of student art work will be on display. This will be co-ordinated by R. Doxtator b. Lambeth Public School Principal J. McCredie provided the following report and advised that the school had an Inuit Elder visit the school. School Goals: Improving Wi fing and having consistent assessment and evaluation practices. Learning Cycles continue in all divisions partnering with Antler River. The primary division is focusing on Procedural Writing, the Junior Division is focusing on persuasive writing and the Intermediate Division is focusing on Newspaper Report Writing. Several Grade 8 students are involved in a math (measurement) intervention based on a baseline diagnostic. This initiative is part of the FNMI Collaborative Inquiry Project. 2011 June 14...20 15. REPORTS OF COMMITTEES -cont'd a. REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE - cont'd 8. PRINCIPAL'S UPDATE - cont'd b. LAMBETH PUBLIC SCHOOL - cont'd School Goal Related Activities Ten Grade 8 students presented projects atthe regional Historic Fair. Two Oneida students moved forward to the regional fair on May 19 with projects on Residential Schools and the Mohawk Institute. Two FMN1 Collaborative Inquiry projects will be presented to the regional educators group on May 26. A Summer Program is being investigated for interested staff at Antler River, Standing Stone, Lambeth and Delaware Central Public Schools. Parent Events There was a literacy night planned for Grades 1-5 students on April 20. One hundred students came with their parents to participate in literacy activities related to environmental awareness. The May 6 Talent Show had many acts for the afternoon and evening performances. An Oneida magician performed his slight of hand using a data projection so everyone could see the magic clearly on the big screen. Tri School Sessions The tri school planning and events will resume in June following EQAO testing. Music The students reported on the unique and intriguing style of singing. On June 2, students will be treated to a concert from the M&tis Quartet. This concert will also involve our award winning string ensemble and they will be practicing on June 1 with the group. The string ensemble performed with the Light of the East ensemble at their recent concert. On April 7, students were invited to attend a special concert featuring Inuit Throat Singers at the Aeolian Hall. Twenty Grade 6-8 students were joined by several Standing Stone students. The Family Outdoor Concert and Barbeque are set for June 15. Sports Oneida students are participating in both Grade 718 girls and boys Slo Pitch teams. Practices take place at recess and home games are currently at the Optimist Field until our back stop is installed. Grade 8 Mentoring Program The Mentoring program finished at the beginning of the month. Transition to Grade 9 On 2011 May 19, Grade 8 Oneida students will be attending the 4th R Transition conference at the Hellenic Centre. The 4th R has recently completed their leadership mentor sessions at the school. Selected students are attending a Bridging Group at Saunders Secondary School to assist with the Grade 8-9 transition. Oneida Education Office Liaison R. Doxtator is at the school regularly. An additional homework room time with lunch is provided. A girls' and boys' book club is also offered with lunch. Principal McCredie advised that the Chef from the Stratford Chef School continued to work with the students from the Culinary Club. Families attended the school for a celebration of different food which was well attended. 2011 June 14...21 15. REPORTS OF COMMITTEES - cont'd a. REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE - cont'd 8. PRINCIPAL'S UPDATE - cont'd b. LAMBETH PUBLIC SCHOOL - cont'd Principal McCredie advised that Grade 7 students created a medicine wheel and turtle mosaic that was proudly displayed at the Education Centre. She noted that the mosaic would return to Lambeth Public School as a permanent display. c. Thames Secondary School Principal L. Mills provided the following report regarding First Nations students at Thames Secondary School. • The Peer Mentoring Program through the 4th R is continuing during the lunch period on Wednesdays for eight weeks. • The Drum Making Workshop has been completed. Ten drums were finished. These were feasted on 2011 April 29 with corn soup. • FNMI students and friends' lunches continue on a bi-weekly basis. • Thames Secondary School students, along with Ms. Rogers and Ms. Brown, are participating in the Powwow planning with students and staff from H. B. Beal Secondary School. The Powwow is happening on Friday, May 27 at H.B. Beal Secondary School. • A group of Thames Secondary School students participated in the CAMH (Centre for Addiction and Mental Health) 4th R Longitudinal Evaluation: Exploring Culture and Healthy Relationships as Protective Factors in Aboriginal Adolescent Well-being. • Many FNMI students volunteered at the Thames Home and Garden Sale on May 7 and earned some of their community service hours. • Carrie Rogers is planning to attend the ONECA (Ontario Native Education Counselling Association) Conference in Toronto from May 17-19. 9. COMMUNITY UPDATES Munsee-Delaware First Nations L. Nicholas, Education Co-ordinator, advised that the band council is currently redrafting the attendance policy including busing for students. He confirmed that students not attending class on a regular basis will not be allowed to ride the bus into town. A meeting was held with Oneida and Chippewa First Nations with respect to changes in the tuition agreement. The District- wide Career Fair will be going ahead as scheduled on 2011 May 31 and 2011 June 1 from 9:00 a.m. to 3:00 p.m. There will be 42 students coming from Delaware Central Public School and Munsee-Delaware First Nations will provide transportation. Chair Huff noted that the Career Fair has been running for more than 10 years and that each First Nations band takes a turn hosting the event. Everyone is encouraged to attend. 2011 June 14... 22 15. REPORTS OF COMMITTEES - contd a. REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE- cont'd 9. COMMUNITY UPDATES- cont'd Chippewa of the Thames First Nations J. Henry, Education Administrator, commented thatwith the end of the school year approaching, they are paying close attention to Grade 8 students. A recent change in the Grade 8 teaching staff has been well received and that individual has since established a good rapport with the students. She advised that students are doing well with fundraising for their upcoming trip to Canada's Wonderland which included a barbeque and car wash. J. Henry reported that teachers are currently preparing their students for the Grades 3 and 6 EQAO testing and that there are only seven Grade 6 students writing the test. As well, Grade 3 students performed well in the practice test in mathematics. She advised that she is resigning from the Education Administrator position she currently holds in an effort to focus as acting principal at Antler River Elementary School. The position for the Education Administrator has been posted. Chair Huff advised that the Annual Children's Pow Wow will run from June 3 to June 27. He also had tickets to sell in supportof the eight secondary school students' trip to Italy and Greece. Tickets are available until the end of June. Oneida Nation of the Thames G. Hope, Life Long Learning Administrator, reported that Standing Stone School had spiritisports days during Education week. He noted that an Elder was well received by students during a recent visit to the school. 10. ADDITIONAL ITEMS Chair Huff questioned Exec. Supt. Elliott if students may be excused on 2011 June 21 to participate in National Aboriginal day. She advised that there is a Board policy in effect and that schools will accommodate the students on request. 11. FUTURE MEETING DATES The following meetings were scheduled for the remainder of the 2010-11 year and 2011-2012. 2010 - 2011 DATE(TUESDAY) LOCATION 2011 JUNE 07 Delaware Central Public School 2011 SEPTEMBER 20 Thames Secondary School 2011 OCTOBER 18 Oneida Community Centre 2011 NOVEMBER 15 Lambeth Public School The locations for 2011-12 will be discussed at the next meeting. Members were asked to consider hosting a Committee meeting. 2011 June 14...23 15. REPORTS OF COMMITTEES - cont'd a. REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE- cont'd 12. ADJOURNMENT A motion to adjourn the meeting at 4:38 p.m. was carried. :4=1019 s IsTl1;4►117A11*]►��- W. HUFF, Chairperson b. REPORT OF THE POLICY WORKING COMMITTEE, 2011 MAY 24 3:36 p.m. - 4:25 p.m. MEMBERS G. Hart (Chair) T. Roberts J. Bennett (3:43) W. Huff R. Tisdale T. Grant Visiting Trustee: R. Campbell ADMINISTRATION AND OTHERS B. Tucker K. Aitken K. Edgar 1. APPROVAL OF AGENDA - The agenda was approved by motion. 2. CONFLICTS OF INTEREST- none declared 3. COMMITTEE REPORT OF 2011 APRIL 26 AND 2011 MAY 24 TRACKING SHEET The report of the April 26, 2011, meeting and tracking sheet were provided for members' information. It was noted that the Partnership and Sponsorship policy and procedure are still being reviewed in relation to lease agreements. Chair Hart noted that the Food and Beverage policy has huge implications for schools, as well as school councils in that it must be implemented for 2011 September 1. It is expected that the policy will come to the Committee in June. Trustee Grant asked the members to encourage the public to sign up for push emails to familiarize themselves with draft policies and procedures. She noted that public input is important for on -going development and improvement. 4. POLICY/PROCEDURE- TO COMMITTEE FOLLOWING PUBLIC INPUT - none 5. DRAFT POLICIES/PROCEDURES a. Response to Risk of Suicide Independent Procedure Supt. K. Edgar joined the meeting to present the draft Response to Risk of Suicide independent procedure. It is intended to offer guidance to schools who have students who may be at risk for suicide. She noted that determining the level of immediate risk of suicide is very complex and dependent upon a number of individual risk factors. As a result, the Suicide Awareness Committee drafted the procedure to provide schools with a template to follow. 2011 June 14... 24 15. REPORTS OF COMMITTEES - cont'd b. REPORT OF THE POLICY WORKING COMMITTEE- cont'd 5. DRAFT POLICIESIPROCEDURES - cont'd a. Response to Risk of Suicide Independent Procedure - cont'd Signs and symptoms including actions and warning signs of an "at risk" student were discussed in detail. Supt. Edgar noted that there are a number of staff who are currently trained to deal with these types of situations. However, it was noted that it would be beneficial to have training teams in place at every school. Director Tucker advised that in his past experience, he has seen a number of good practices come from school -based initiatives. It was recommended that the Responding to Students at Risk to Suicide form be posted within schools and reviewed on a regular basis in the event that there is a change in staff. Draft appendices were included and presented. Some minor revisions were made to Appendix A. Trustee Huff commented that aboriginals have the highest suicide rate in Canada. He questioned if there was a connection between schools and the community to work with aboriginal students. It was noted that C. Brunette, Aboriginal Education Advisor, is working with the committee for the Mental Health and Wellness Strategic Plan and reaching out to many communities. The following motion was moved and carried: That the draft Response to Risk of Suicide independent procedure be posted to the Board's website for 60 days for public input. 6. DRAFT POLICY/PROCEDURE REQUIRING ADDITIONAL CONSIDERATION - none 7. POLICIES/PROCEDURES UNDER REVISION - none 8. DRAFTIAPPROVED POLICY/PROCEDURE REQUIRING FURTHER CONSIDERATION -none 9. OTHER BUSINESS a. Paperless Meetings The issue of holding a paperless committee meeting was raised. It was agreed that Director Tucker will speak with Supt. V. Nielsen regarding the necessary power sources, hardware capability and software to run paperless meetings and report at the next meeting. 10. DATE AND TIME OF NEXT MEETING The next meeting was scheduled for Tuesday, June 28, 2011, in the Governor Simcoe Room. The time will be announced. 11. ADJOURNMENT The meeting adjourned by motion at 4:25 p.m. RECOMMENDATIONS: none GRAHAM HART Chairperson _ 2011 June 14... 25 16. REPORTS OF COMMITTEES - cont'd c. REPORT OF THE CHAIRS' COMMITTEE, 2011 JUNE 07 3:23 p.m. - 5:05 pm. MEMBERS ADMINISTRATION AND OTHERS T. Grant (Chair) G. Hart J. Bennett B. Tucker S. Christie Regrets: T. Roberts 1. APPROVAL OF AGENDA Items 12 a, b and c were added to the agenda. It was approved by motion as amended. 2. CONFLICTS OF INTEREST - none declared 3. REVIEW OF 2011 JUNE 14 BOARD AGENDA The agendas for the in -camera and public Board meetings of 2011 June 14 were discussed and updated. It was agreed that Director Tucker will provide an update on capital projects under "Director's Announcements". 4. CORRESPONDENCE - none 5. PAPERLESS POLICY WORKING COMMITTEE MEETINGS Supt. V. Nielsen and Manager S. Young joined the meeting to discuss plans to hold paperless meetings for the Policy Working Committee. Supt. Nielsen advised that the meeting room is wireless with the necessary power bars for laptop use. Manager Young demonstrated the "Sticky Notes" feature available in Adobe Acrobat Professional software. It was suggested that paperless meetings be initiated in September for the Policy Working Committee with the meeting material emailed to trustees and Senior Administration. Trustee Board laptops will have the software installed as required. Hard copies of meeting material will also be available upon request. 6. BOARD STRATEGIC PLAN Director Tucker updated the Committee on an OESC service that provides facilitators to assist boards in developing their Strategic Plan. It was noted that OESC has completed the RFP process so it is not necessary for boards to do so. Costs include $1250 per diem and other expenses with board being eligible for reimbursement of up to $2000. Director Tucker will inquire through OESC the facilitators who may be available on the Retreat dates in August and seek biographies of those interested and available. It was suggested that the Board develop an overview of its expectations and qualifications of the facilitator. He will voice mail the responses to the Committee. The matter will be discussed further at the next meeting. 7. BOARD SURVEY PILOT Chair Grant spoke to a potential survey of Board meeting operations as a basis to guide trustee decision making. Director Tucker indicated that the MOE Governance Structure directs that boards have a self evaluation process in place. It was agreed to move forward with the survey looking at the value of the tool and seeking any suggestions for improvement. The survey will be distributed in the June 14 trustee information packages and trustees will be asked to respond electronically. It will be discussed at the next Committee meeting and the results reported at the June 28 Board meeting. Hard copies will be provided upon request. 2011 June 14...26 15. REPORTS OF COMMITTEES - cont'd c. REPORT OF THE CHAIRS' COMMITTEE- cont'd 8. EMAIL RE TRANSPORTATION OPERATORS An email from Ravin Coach Lines regarding the impact of the new Purchasing Procurement Directive from the Ministry of Education on the Request for Proposal process was discussed. A copy has been provided to trustees. It was agreed that Chair Grant will contact OPSBA regarding action it is taking provincially and will resend the email to OPSBA. 9. W. JOHN LAUGHLIN STAFF DEVELOPMENT AND LEADERSHIP AWARD Director Tucker presented a nomination for the 2011 W. John Laughlin Staff Development and Leadership Award noting the recommendation was submitted by four supervisory officers. The following motion was moved and carried: That Michelle Deman, Principal of Wilton Grove Public School, be awarded the 2011 W. John Laughlin Staff Development and Leadership Award. The award will be presented at the June 28 Board meeting. S. Christie will invite Mr. Laughlin to attend to present the award and request that the nominating supervisory officers contact Ms. Deman. 10. STUDENT TRUSTEE MENTORS 2011-12 Trustees interested in serving as mentors forthe incoming 2011-12 student trustees will be asked to submit their names to the Chair of the Board by the June 22 Chairs' Committee meeting for consideration at that meeting. 11. LEGAL ADVICE - IN -CAMERA The Committee moved in camera at4:45 p.m. by motion to discuss a legal matter. It reconvened in public session at 5:03 p.m. 12. OTHER BUSINESS a. Occasional Teacher Hiring Director Tucker advised that an occasional teacher report will be brought to the Committee in the fall. b. Representative for OSSTF Retirement Dinner Chair Grant sought a trustee to attend the upcoming OSSTF Retirement dinner on June 9 because of a conflict with her schedule. It was agreed that Director Tucker will bring greetings on behalf of the senior administration and the trustees. c. Potential Fall Dates for Hosting London District Catholic School Board Trustees Potential dates to host trustees from the London District Catholic School Board were considered. It was suggested that the meeting be scheduled for September 20 or October 4. Chair Grant will determine trustees' availability. 13. FUTURE MEETINGS The next meeting was scheduled for June 22 at 9:00 a.m. 2011 June 14...27 ' 15. REPORTS OF COMMITTEES - cont'd c. REPORT OF THE CHAIRS' COMMITTEE- confd 14. ADJOURNMENT The meeting adjourned at 5:05 p.m. by motion. RECOMMENDATIONS: none T. GRANT Chairperson Information was requested on Item 12a related to occasional teacher hiring. The dollar figure on the cost of retirees and occasional teachers was requested from the Senior Administration. Exec. Supt. Sereda indicated that the cost of hiring retirees may be difficult to calculate; however, the Administration is able to provide the number of retirees that have been hired to temporary positions over the past year. d.. REPORT OF THE BUDGET ADVISORY COMMITTEE, 2011 JUNE 7 10:25 -11:00 p.m MEMBERS PRESENT ADMINISTRATION AND OTHERS J. Coghlin W. Huff T. Roberts (Chair) Officio) R. Tisdale B. Greene J. Todd K. Dalton T. Grant (Ex L. Elliott P. Hearse B. Hester S. Hughes S. Young C. Bourbonnais -Macdonald S. Macey K. Meeson V. Nielsen K. Wilkinson K. Young 1. EQUITY AND INCLUSIVE OFFICER Exec. Supt. Elliott distributed the report "Equity and Inclusive Officer." She reviewed the requirements under Policy/Program Memorandum No. 119, "Developing and implementing equity and inclusive education policies in Ontario schools" and answered questions from the Committee. 2. FULL DAY KINDERGARTEN (FDK) Supervisor Hester reviewed a slide presented to Board 2011 February 15 which reflected details of two scenarios regarding programming options for Full Day Kindergarten. Scenario one detailed revenues and expenses using an FDK staffing cap of24 with no combined SK11 classes. The shortfall between revenue and expenses was projected at $1.9M. Scenario seven was calculated using an FDK cap of 24 students with progression and involved SK11 combined classes with a maximum of nine students, where feasible, and a projected shortfall of $852,000. The scenario seven staffing model was previously approved by the Board. Administration responded to Trustee's questions. 3. WORKSHEET Supervisor Hester presented a layout of the tracking sheet to be used during the budget debate scheduled for 2011 June 21. He provided examples of how the spreadsheet would operate and detail the effect on the budget as recommendations are approved by Trustees. 4. OTHER BUSINESS - none 2011 June 14...28 15. REPORTS OF COMMITTEES - confd d. REPORT OF THE BUDGET ADVISORY COMMITTEE, 2011 JUNE T - cont'd 5. DATE AND TIME OF NEXT MEETING The next meeting is scheduled for 2011 June 16 at 3:30 p.m. 6. ADJOURNMENT -A motion to adjourn was moved and carried at 11:00 p.m. RECOMMENDATIONS: none TERRY ROBERTS Chairperson Trustees were advised that new information would be available on June 6. Updated budget sheets will be emailed to them prior to the June 21 special Board meeting. e. REPORT OF THE COMMITTEE OF THE WHOLE - IN CAMERA, 2011 JUNE 14 5:04 to 5:53 p.m. MEMBERS PRESENT ADMINISTRATION AND OTHERS J. Bennett (Chair) B. McKinnon B. Tucker M. Moynihan R. Campbell B. Murray K. Dalton V. Nielsen J. Coghlin S. Polhill (5:20) L. Elliott M.E. Smith T. Grant T. Roberts B. Greene B. Sonier G. Hart (5:45) P. Sattler M. Sereda P. Tufts W. Huff R. Tisdale C. Bourbonnais- K. Wilkinson P. Jaffe MacDonald K. Bushell K. Edgar S. Christie Regrets: L. Griffith -Jones K. Young J. Daniels, J. Todd S. Hughes The Committee met in camera from 5:04 to 5:53 p.m. 1. APPROVAL OF AGENDA The agenda was approved by motion. 2. CONFLICTS OF INTEREST - No conflicts of interest were declared. 3. Confidential legal, property and personal matters were discussed. 4. RISE AND REPORT A motion to rise and report was moved and carried at 5:53 p.m. RECOMMENDATIONS: 1. That the motion approved at the June 14, 2011, in -camera meeting related to the sale of surplus property be approved. 2011 June 1a... 29 15. REPORTS OF COMMITTEES -cont'd c. REPORT OF THE COMMITTEE OF THE WHOLE - IN CAMERA - cont'd Recommendations - cont'd 2. That the Board approve the hiring of an Early Years Program Facilitator for the new Parenting and Family Literacy Centre once funding is announced. JOYCE BENNETT Chairperson The recommendations were approved on motion of J. Bennett, seconded by J. Coghlin. 16. COMMUNICATIONS a. ONTARIO PUBLIC SCHOOL BOARDS' ASSOCIATION - UPDATE Trustee P. Sattler provided an update regarding 17. NOTICE OF MOTION - none 18. MOTION - NOTICE OF WHICH HAS BEEN GIVEN - none 19. ADDITIONAL ITEMS -none 20. QUESTIONSICOMMENTS BY MEMBERS - none 21. ADJOURNMENT The meeting adjourned at 11.20 p.m. on motion of P. Jaffe, seconded by J. Todd. Confrme . C rpers 2011 June 14... 30 �t SUMMARY OF APPROVED RECOMMENDATIONS OF 2011 June 14 - That the students of Sir Winston Churchill Public School be accommodated at Prince Charles and Lord Nelson Public Schools; and That Sir Winston Churchill Public School at 1837 Churchill Ave, London, N5W 21-3, be closed as of 2012 June 30, and declared surplus. - That a community input meeting be planned for the Fall of 2011 to consult regarding the new boundaries for Prince Charles and Lord Nelson Public Schools, effective September 2012. - That a Naming Committee be established to give consideration to renaming Prince Charles Public School. - That a Naming Committee be established to give consideration to renaming Lord Nelson Public School. - That the motion approved atthe June 14, 2011, in -camera meeting related to the sale of surplus property be approved. - Thatthe Board approvethe hiring of an EarlyYears Program Facilitator for the new Parenting and Family Literacy Centre once funding is announced.