6/28/2011 - Regular Board MeetingTHAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR BOARD MEETING, PUBLIC SESSION
2011 JUNE 28, 5:30 P.M.
BOARD ROOM, EDUCATION CENTRE
AGENDA
5:30 - 6:15 p.m.
Reconvene at 7.00 p.m.
1. CALL TO ORDER - 0 CANADA
2. APPROVAL OF AGENDA
V- verbal
M - material
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3.
OFFICIAL RECORD
4.7:00p.m.
RECOGNITIONS
a. Mandy Van Zeggelaar, Parkside Cl - Elisabeth Steel Reurink Peace
Ambassador Scholarship
b. Michelle Doman, Wilton Grove Public School - W. John Laughlin
Staff Development and Leadership Award
C. 2010-11 Student Trustees James Daniels and Bath Murray
5.
CONFLICTS OF INTEREST
6.
CHAIR'S ANNOUNCEMENTS
7.
DIRECTOR'S ANNOUNCEMENTS
8.
ADMINISTRATIVE PRESENTATIONS
a. Director's Anti -Bullying Taskforce
b. Secondary School Participation in Sports Agreement
9.
MINUTES OF THE 2011 JUNE 14 BOARD AND 2011 JUNE 21 SPECIAL BOARD
MEETING
a. Confirmation of Minutes
b. Business Arising from the Minutes
10.
STUDENT TRUSTEES' UPDATE
11.
REPORTS FROM THE ADMINISTRATION
a. Boundaries for East Oxford Central Public School and new
Norwich Elementary School
b. Board Decision Re Colborne Accommodation Review Committee
C. Board Decision Re Sherwood Forest Accommodation Review Committee
12.
REPORTS OF COMMITTEES
a. Thames Valley Parent Involvement Committee Update
b. First Nations Advisory Committee, 2011 June 07
C. Special Education Advisory Committee, 2011 June 07
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12.
REPORTS OF COMMITTEES - cont'd
d. Long -Term Community Partnership Committee, 2011 June 14
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e. Budget Advisory Committee, 2011 June 16
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f. Audit Committee, 2011 June 21
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g. Chairs' Committee, 2011 June 22
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13.
COMMUNICATIONS
a. Ontario Public School Boards' Association - Update
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b. Citizenship and Immigration Canada Re Settlement Funding
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C. Citizenship and Immigration Canada Re Audit Non -Credit Language Training
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14.
NOTICE OF MOTION
15.
MOTION - NOTICE OF WHICH HAS BEEN GIVEN - none
16.
ADDITIONAL ITEMS
17.
QUESTIONSICOMMENTS BY MEMBERS
18.
ADJOURNMENT
THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR MEETING, PUBLIC SESSION
2011 JUNE 28
The Board met in regular session on 2011 June 28 in the Board Room at the Education Centre, meeting in
public session at 6:10 p.m. to 11:37 p.m. The following were in attendance:
TRUSTEES
ADMINISTRATION AND
T. Grant (Chair)
B. McKinnon
OTHERS
B. Sonier
J. Bennett
B. Murray
B. Tucker
P. Tufts
R. Campbell
S. Polhill
K. Dalton
K. Wilkinson
J. Coghlin
T. Roberts
L. Elliott
K. Bushell
J. Daniels
P. Sattler
B. Greene
L. Baines
G. Hart
R. Tisdale
K. Edgar
K. Meeson
P. Jaffe
J. Todd
L. Griffith -Jones
D. Rajala
M. Moynihan
K. Young
Absent: W. Huff
V. Nielsen
K. Aitken
M.E. Smith
1. CALL TO ORDER - O CANADA
Board Chair T. Grant called the meeting to order at 6:10 p.m.
2. APPROVAL OF AGENDA
The agenda, as revised to include item 12h - Policy Working Committee, was approved on motion
of S. Polhill, seconded by T. Roberts. The addition of item 12 i - 2011 June 28 in -camera report, was
approved on motion of R. Tisdale, seconded by T. Roberts.
3. OFFICIAL RECORD
L. Baines, Records Information Management Officer, read the following official record into the
minutes:
We regret to record the death of Kira Taylor, a 17-year-old student at Huron Park Secondary
School on 2011 June 19.
4. RECOGNITIONS
a. Mandy Van Zeggelaar, Parkside Collegiate Institute - Elisabeth Steel Reurink Peace
Ambassador Scholarship
P. Sedor, Principal at Parkside Collegiate Institute, introduced M. Van Zeggelaar, the first
recipient of the Elisabeth Steel Reurink Peace Ambassador Scholarship. The scholarship is
awarded to a Grade 11 student for their anti -bullying initiative by demonstrating exceptional
achievement in communicating and practicing bullying prevention within their school.
Principal Sedor recognized and thanked the family of Elisabeth Steel Reurink forworking with the
London Anti -Bullying Coalition to set-up the scholarship in their daughter's memory. He noted
that M. Van Zeggelaar was also the founder of Parkside Collegiate Institute's first Gay/Straight
Alliance where she spear -headed an anti-bullying/anti-homophobic campaign within the school.
The $250 award will be used to raise develop awareness programs in this regard.
2011 June 28...2
4. RECOGNITIONS - cont'd
b. Michelle Deman, Wilton Grove Public School - W. John Laughlin Staff Development and
Leadership Award
Former Director of Education John Laughlin presented Michelle Deman, a teacher at Wilton Grove
Public School, with the 2011 W. John Laughlin Staff Development and Leadership Award. The
award recognizes an outstanding principal who continually demonstrates leadership in encouraging
staff development. Ms. Deman thanked the Board for the honour of receiving the award and
recognized the staff and students of Wilton Grove Public School.
c. 2010-11 Student Trustees James Daniels and Beth Murray
Trustee P. Jaffe expressed appreciation on behalf of the Board to Student Trustee J. Daniels and
Trustee J. Bennett expressed appreciation to Student Trustee B. Murray for the commitment and
dedication each of the student trustees exhibited during their 2010-2011 term.
Student Trustee Daniels thanked the trustees for their support throughout the year. Trustee Murray
expressed her gratitude to the Board for an amazing and memorable experience.
Chair Grant thanked the student trustees for their contributions and wished them future success.
5. CONFLICTS OF INTEREST - none
6. CHAIR'S ANNOUNCEMENTS - none
7. DIRECTOR'S ANNOUNCEMENTS
Congratulations were extended to Exec. Supt. B. Greene on his upcoming retirement for his years of
service, loyalty and commitment to students and staff at the TVDSB.
8. ADMINISTRATIVE PRESENTATIONS
a. DIRECTOR'S ANTI -BULLYING TASKFORCE
Director Tucker presented the Community Task Force on Anti -Bullying report which was supported
by a power point presentation.
He advised that in May 2010, at his invitation, community leaders representing area police,
anti -bullying groups, children's services, the media, parent groups and the youth justice system met
to discuss how to tackle the problem of bullying in the Thames Valley community. With the advent
of technology, bullying has become more pervasive in our society and the school board needs the
community's help to spread the word that bullying is not acceptable anywhere, at any time.
In November 2010, the Task Force held an anti -bullying community discussion called "Let's All End
Bullying." The purpose was to identify key strategies that members of the community believe are
effective in preventing and responding to bullying. Almost 600 members of three communities
(London, St. Thomas and Woodstock) gathered to discuss this important issue. More than 2000
responses were generated on how children and youth services, community organizations, health
professionals, the media, parents, police and justice, schools and students can preventand respond
to bullying.
2011 June 25...3
8. ADMINISTRATIVE PRESENTATIONS - cont'd
a. DIRECTOR'S ANTI -BULLYING TASKFORCE - cont'd
Community Discussion Findings
Participants suggested that almost all of the community groups who belong to the task force can
play a part in preventing and responding to bullying by educating children and youth. Offering
programs, services and activities to youth was viewed as very important by the participants. A key
message from the report is that community groups need to work together to address the issue of
bullying.
Community members also suggested that to prevent bullying, parents should be more involved in
their children's lives and should become more educated about bullying and their children's use of new
media. It was also suggested that more needs to be done with families to address the issue of
bullying. The Task Force members studied the findings and set out to determine how they could
address the concerns of the community.
Report to the Community
The Report to the Community highlights how each organization will tackle the issue of bullying in the
future. A number of groups have taken the opportunity to refine what they are already doing, while
others have used the report as a springboard for new initiatives within their organizations and with
other community partners.
Synopsis
Centre for Children & Family in Justice System —Training that focuses on proactive intervention for
bullying among youth in group homes, mental health facilities, etc./School based anti -violence
program with a special focus on violence in relationships;
Middlesex London Health Unit-- Intend to more effectively engage parents in anti -bullying messages
by offering more parent support to increase use of positive parenting;
Woodstock Police Services — Identifying safety programs in community and working toward
establishing another secondary school resource officer;
London Anti -Bullying Coalition — Continue to represent parents' voice and be resource for youth
seeking to change culture of their school Continue to assure students that they must report incidents;
Thames Valley District School Board - will be developing workshops on cyber-bullying as well as
educational videos on bullying both for students and for parents. A focus for 2011 - 2012 will be on
the mobilization of "upstanders".
Canadian Addiction and Mental Health Centre for Prevention Science — Cyberbullying presentation
for students and parents to promote critical thinking skills -- learn how to set privacy settings correctly;
St. Thomas Police Services— Continued direct patrols of areas teens gather such as downtown "teen
centre," alley ways, bush areas. Officers use information to identify potential bullying problems;
/A\ — Work with TVDSB to develop a public awareness campaign based on the Anti -Bullying pledge.
Assist in planning an event potentially scheduled during Bullying Awareness and Prevention week
November 14-18, 2011;
2011 June 28... 4
8. ADMINISTRATIVE PRESENTATIONS - cont'd
a. DIRECTOR'S ANTI -BULLYING TASKFORCE - cont'd
Thames Valley Parent Involvement Committee — Continues to support school communities as they
develop projects to enhance parent involvement. TVPIC presented a parent engagement and
leadership conference for parents and parent leaders, educators and community members. This was
the second in a series of London region forums that brought together various groups to create links,
supports, and understanding needed to build stronger, vibrant, inclusive communities forall members
—and our youth in particular;
Centre for Research and Education on Violence Against Women and Children, UWO — The Faculty
of Education UWO is planning a forum on media violence for parents and educators on Oct 20-21
thatwill deal with critical issues in the development and promotion of violent attitudes and behaviors.
The conference is being planned in collaboration with trustee, teacher and student groups across the
province;
Family and Children's Services of St. Thomas and Elgin, the Children's Aid Society of Oxford County,
and the Children's Aid Society of London and Middlesex — The role of Children's Aid/Family and
Children's Services in bullying needs to be reflected in the mandate and one of the functions of a
CAS. The three local agencies worked together to develop this report;
Fusion Youth Centre, Town of Ingersoll — Thirty agencies have come together to address bullying
issues in schools, the community and organizations and are developing a new policy for the Ingersoll
community;
London Police Services-- In partnership with the TVDSB is dedicated to the promotion of safe schools
through our collective efforts to eliminate bullying. The Task Force has facilitated a greater
understanding of the issues coupled with affirmative action directed at the creation of a safe
environment for students and teachers;
Oxford -Elgin Child and Youth Centre --The Centre has worked with the community to develop a group
to work with children and parents of victims of bullying. A curriculum has been developed by the
community partners and is being implemented in September 2011;
St. Thomas/Elgin Anti -Bullying Coalition —Will present an 8-week session starting in September 2011
called "Kids Bounce Back." The expected audience will be children who have been bullied and are
currently between the ages of 7-10 years old.
Conclusion
The Director's Community Task Force on Anti -Bullying has set a new standard for community
discussion on this important issue. While the Task Force has been disbanded, the work of the Task
Force will continue. The group will meet twice a year to ensure there is a partnership approach to the
anti -bullying initiatives that have been developed and will be developed in the future. Also a new
initiative called "The Pledge," proposed by /A\ Channel, will encourage all members of the Thames
Valley community to take a pledge against bullying. A committee of TVDSB staff and community
members is being formed and will work with the Board's Safe Schools division to continue to push
this message in the District's schools and community.
It is the desire of all members of the Task Force to continue to pursue meaningful and lasting
solutions to bullying behaviour in the Thames Valley community. In doing so, it is our hope that the
incidents of bullying behaviour in the schools will be reduced.
2011 June 28... 5
- 8. ADMINISTRATIVE PRESENTATIONS - cont'd
a. DIRECTOR'S ANTI -BULLYING TASKFORCE - cont'd
In summary, the Community Task Force on Anti -Bullying has been recognized by the Ministry of
Education as a unique and creative approach to the school boards effort to work with the community
to eliminate bullying behaviour everywhere.
The following motion was moved by T. Roberts, seconded by J. Todd and carried:
That the Director's Anti -Bullying Taskforce report be spread upon the minutes of the June 28,
2011, Board minutes.
b. Secondary School Participation in Sports Agreement
Exec. Supt. L. Elliott provided information regarding the Secondary School Participation in Sports
Agreement between Thames Valley District School Board and the London District Catholic School
Board. She was joined by Solicitor S. Spindler, P. McKenzie, Learning Supervisor, and K. Heard,
Learning Co-ordinator.
The audit conducted by Deloitte in 2010, following the theft by the Learning Co-ordinator, Secondary
Athletics in 2009, concluded that the processes and procedures which were in place to manage the
finances of Thames Valley Regional Athletic Association (TVRAA) were insufficient and ineffective
in ensuring appropriate levels of transparency, due to diligence and proper governance.
Legal advice was sought by TVDSB on the recommendations above, and the resulting actions have
since been taken:
• Both Boards, through the Superintendents of Business have jointly developed a budget for
TVRAA for 2011-12;
• TVDSB has agreed to act as a "Banker Board" fo Thames Valley Regional Athletics;
• As Banker Board, TVDSB will pay for identified shared costs on behalf of all participating Boards;
• Financial Services will invoice participating Boards for their agreed shared of costs on behalf of
all participating Board two agreed dates during the school year;
• A reconciliation will be performed by Financial Services after the completion of the annual
financial statement audit and additional billings or refunds will be issued as required;
• The approved budget and year to date expenses will be reported in a designated area in the
general ledger accounts of TVDSB;
• A monthly report of budget compared to actual will be presented to Administration at each
participating Board;
• A "Secondary School Participation in Sports Agreement" has been prepared by leal counsel in
collaboration with staff from both Boards including Directors of Education, Superintendents of
Business, Superintendents of Education, Learning Supervisor - TVDSB, and Learning Co-
ordinator, Secondary Athletics (for TVRAA). This Agreement is attached at Appendix A.
This Agreement, as well as specific actions taken by TVDSB staff, will ensure that the Board is
protected through proper governance structures as well as through financial controls and
accountability. The timeline for implementation is 2011 September 1.
Solicitor Spindler commented on the process of the new Agreement and thanked the Board for the
opportunity to work on the project, including the commitment and guidance received by the Director.
He indicated that some of the previous arrangement had been preserved, and that a process of
transparency and accountability had been included which focused heavily on the operational side. He
noted that there is still involvement from the various constituencies but, ultimately, the responsibility
resides with each board for ensuring compliance with agreed -upon procedures.
2011 June 28... 6
8. ADMINISTRATIVE PRESENTATIONS - cont'd
b. Secondary School Participation in Sports Agreement- cont'd
The following motion was moved and carried by J. Bennett, seconded by T. Roberts:
That the Board accept the Thames Valley Regional Athletics Agreement as provided.
Chair Grant extended her appreciation on behalf of the Board to everyone who played a role in
creating a transparent Agreement, thus allowing the Board to move forward and regain the trust of
the community.
9. MINUTES OF THE 2011 JUNE 14 AND 2011 JUNE 21 BOARD MEETING
a. CONFIRMATION OF MINUTES
The minutes of the Regular Board Meeting, 2011 June 14 and the Special Board Meeting of 2011
June 21 were adopted on motion of G. Hart, seconded by P. Jaffe.
b. BUSINESS ARISING FROM MINUTES - none
10. STUDENT TRUSTEES' UPDATE
Student Trustee J. Daniels communicated that he enjoyed his term serving as a student trustee and
thanked the new 2011-2012 student trustees for attending the Board meeting.
11. REPORTS FROM THE ADMINISTRATION
a. BOUNDARIES FOR EAST OXFORD CENTRAL PUBLIC SCHOOL AND NEW NORWICH
ELEMENTARY SCHOOL
Exec. Supt. K. Dalton presented the following reportto establish the attendance areas for East Oxford
Central Public School and the new Norwich Elementary School to be effective 2012 September 01,
as a result of the closure of North Norwich, Norwich and Otterville Public Schools in June 2012. She
was joined by Supt. M. E. Smith. Exec. Supt. Dalton thanked the Norwich community for their input.
The Board, at its meeting of 2011 April 26, approved the following motion:
"THAT Norwich Public School at 8 Elgin St., Box 327, Norwich NOJ 1 PO be closed as of 2012
June 30, and declared surplus,
THAT North Norwich Public School at 640 Main St. S., Box 40, Burgessville, NOJ 1 CO, be closed
as of 2012 June 30, and declared surplus, and
THA T Otterville Public School at 318 Main St. W., Otterville, NOJ IRO, be closed as of 2012 June
30, and declared surplus."
"THAT a boundary review be completed and the opportunity for input be given to the
Norwich, North Norwich, Otterville and East Oxford Central school communities."
Following the approval of the recommendations the board began public consultation. Two parent
representatives from the Norwich, North Norwich, Ofterville and East Oxford Central Public Schools,
selected by their respective School Councils met with area Trustees, the area Superintendent of
Education, and the Planning Officer on 2011 May 19. An overview was provided which included:
a. The decisions of the Board of Trustees to close North Norwich, Norwich and Ofterville Public
Schools as of 2012 June 30. , ��
2011 June 28...7
11. REPORTS FROM THE ADMINISTRATION - cont'd
a. BOUNDARIES FOR EAST OXFORD CENTRAL PUBLIC SCHOOL AND NEW NORWICH
ELEMENTARY SCHOOL. - confd
b. The public input received by the Board indicating that it was not the unanimous desire of the
closing school communities to have a large school housing students from the three attendance
areas.
c. The purpose of the boundary review process was to gather input regarding the designation of the
students from the four school communities to either East Oxford Central Public School or the new
Norwich Elementary School. The committee provided suggestions into the process for gathering
public input from the families of the four school communities.
At the May 191h meeting, the committee was given the option to retain the current boundaries for East
Oxford Central Public School and designate the North Norwich, Norwich and Otterville students to
the new Norwich Elementary School. The committee decided not to consider that option based on
the public input received to date through the Accommodation Review process and the public input
to the Board.
Using mapping software, Planning Officer Seto shared current boundaries for the four schools (see
Appendix A). Then, taking the East Oxford Central Public School southern boundary as a starting
point, Planning Officer Seto demonstrated the impact on various attendance patterns dependent on
various boundary options.
As a result of the study, it was decided that three potential boundary options would be taken to a
public meeting where they would be discussed, adjusted as appropriate, and finalized for inclusion
in the survey to be distributed to the four school communities. The three potential East Oxford
Central Public School boundary options provided were as follows:
- properties facing both sides of Beaconsfield Road
- properties facing both sides of County Road 591 County Road 21
- properties facing both sides of Evergreen Street
A public meeting was held 2011 June 02 at East Oxford Central Public School. Attendees were
advised of the purpose of the meeting - to discuss and adjust boundary options and determine those
that would be included in the survey to be distributed to each household in the East Oxford Central,
North Norwich, Norwich and Otterville school communities. The Beaconsfield option was removed
as a viable option through community input. Discussion focused on the two options of County Roads
59121 and Evergreen Street. After considerable dialogue, the village of Burgessville South was
included in the County Road 59/ County Road 21 option. Finally, it was agreed that this option and
the Evergreen Street option would be included in the survey.
The survey was distributed to the families of the Norwich, North Norwich, Otterville and East Oxford
Central school communities, asking parents for their input into the two boundary options that would
designate students to either East Oxford Central Public School or the new Norwich
Elementary School. Written descriptions of the two boundary options to be considered and a map
illustrating the two options were provided (Appendix B). Descriptors of the boundary options and the
resulting enrolments for East Oxford Central Public School and the new Norwich Elementary School,
based on 2010 October 31 enrolment read as follows;
2011 June 28... 8
11. REPORTS FROM THE ADMINISTRATION - cont'd
a. BOUNDARIES FOR EAST OXFORD CENTRAL PUBLIC SCHOOL AND NEW NORWICH
ELEMENTARY SCHOOL - cont'd
OPTION 1: Zone A added to the current East Oxford Central Public School attendance area —
Down to and including properties facing both sides of County Rd. 591 County Rd. 21 plus the village
of Burgessville South; the remainder attending the new Norwich Elementary School.
OPTION 2: Zones A and B added to the current East Oxford Central Public School attendance
area — Down to and including properties facing both sides of Evergreen Street; the
remainder attending the new Norwich Elementary School.
Asa result of the community input process and the survey results (Appendix D), Senior Administration
recommends Option 1 be approved as the revised boundary for East Oxford Central Public School.
The remaining attendance area would be designated to the new Norwich Elementary School
(Appendix C).
The two new attendance boundaries will result in East Oxford Central Public School and the new
Norwich consolidated Elementary School having enrolment projected on opening of 331 and 526
respectively, with fairly stable enrolment. The On the Ground (OTG) capacity with Full Day
Kindergarten (FDK) factored in is 328 after enhancements for East Oxford Central Public School, and
599 after renovations for the new Norwich Elementary School.
RECOMMENDATIONS:
1. THAT the attendance area for East Oxford Central Public School effective 2012 September F
01 be as follows:
The current East Oxford Central Public School attendance area plus the portion of the
current North Norwich Public School attendance area down to and including properties
facing both sides of County Rd. 59/County Rd. 21 plus the Village of Burgessville South,
such that:
Starting at the point which is at the back of the lots fronting onto the north side of Kam
Road and intersecting with a point which is at the back of the lots fronting onto the east
side of Folden's Line, thence proceeding in a north-easterly direction along the back of the
lots fronting onto the north side of Kam Road until its intersection with the back of the lots
on the southern tip of Anderson Street„ thence proceeding in a south-easterly direction
along the line (which is the City of Woodstock Municipal Boundary line) along the back of
the lots fronting onto the west side of Mill Street to a pointwhich intersects with Mill Street
and Athlone Avenue then down the centre line until the intersection with the
Macdonald -Cartier Freeway, thence proceeding in an easterly direction along the south
side of the Macdonald -Cartier Freeway (which is the City of Woodstock Municipal
Boundary) to a point which is in line with the southerly extension of Springbank Avenue
South, thence proceeding in a northerly direction on the centre line of Springbank Avenue
South until intersecting with Parkinson Road, thence proceeding in an easterly direction
along the centre line of Parkinson Road until its intersection with Brick Pond Lane, thence
proceeding in a north-westerly direction along the back of the lots fronting onto the east
side of Brick Pond Lane until its intersection with Springbank Avenue South, thence
proceeding in a northerly direction until its intersection with Dundas Street, thence
proceeding in an easterly direction along the centre line of Dundas Street (Highway 2) until
its intersection with Muir Road South, thence proceeding in a southerly direction along the
centre line of Muir Road South (Muir Line) until its intersection with County Road
59-County Road 21,
2011 June 28...9
11. REPORTS FROM THE ADMINISTRATION -cont'd
a. BOUNDARIES FOR EAST OXFORD CENTRAL PUBLIC SCHOOL AND NEW NORWICH
ELEMENTARY SCHOOL - cont'd
Recommendations - cont'd
thence proceeding in a westerly direction along the back of the lots fronting onto the south side
of County Road 59-County Road 21 until its intersection with the back of the lots fronting onto
Burgess Street (which is the east Municipal Boundary of the Village of Burgessville), thence
proceeding in a southerly direction along the east Municipal boundary of the Village of
Burgessville to its intersection with the south Municipal boundary of the Village of Burgessville,
thence proceeding in a westerly direction along the south Municipal boundary of the Village of
Burgessville to its intersection with the west Municipal boundary of the Village of Burgessville,
thence proceeding in a northerly direction along the west Municipal boundary of the Village of
Burgessville until its intersection with the back of the lots fronting onto the south side of Church
Street (County Road 59), thence proceeding in a westerly direction along the back of the lots
fronting onto the south side of County Road 59 until its intersection with Zenda Line, thence
proceeding in a northerly direction along the centre line of Zenda Line until its intersection with
Beaconsfield Road, thence proceeding in a westerly direction along the centre line of
Beaconsfield Road until its intersection with Cuthbert Road, thence proceeding in a
north-westerly direction along the back of the lots fronting onto the east side of Foldens Line to
its intersection with a point which is at the back of the lots fronting onto the north side of Karn
Road.
2. THAT the attendance area for the new Norwich Elementary School be effective 2012 September
01 as follows:
Starting at the point which is the intersection of the back of the lots fronting onto the south
side of County Road 59 -County Road 21 and the centre line of Zenda Line, thence
proceeding in an easterly direction along the back of the lots fronting onto the south side
of County Road 59-County Road 21 until its intersection with the centre line of Base Line
Road (Eastern Municipal Boundary Limit for the County of Oxford), thence proceeding in
a southerly direction along the back of the lots fronting onto the east side of Base Line
Road to its intersection with Caley Road, thence proceeding in an easterly direction to its
intersection with Windham Line, thence proceeding in a southerly direction along the
centre line of Windham Line to a point which is in line with Swimming Pool Road (Eastern
Municipal Boundary Limit for the County of Oxford) to its intersection with the centre line
of Mall Road, thence proceeding in a westerly direction along the centre line of Mail Road
to its intersection with the back of the lots fronting onto the east side of Rock Mills Road,
thence proceeding in a northerly direction along the back of the lots fronting onto the east
side of Rock Mills Road (County Road 13) to a point which intersects with the back of the
lots fronting onto the north side of Maple Dell Road, thence proceeding in a westerly
direction along the back of the lots fronting onto the north side of Maple Dell Road to its
intersection with the centre line of Zenda Line, thence proceeding in a northerly direction
along the centre line of Zenda Line to a point which intersects with the back of the lots
fronting onto the south side of County Road 59-County Road 21.
Recommendations 1 and 2 were approved by motion of G. Hart, seconded by B. McKinnon.
2011 June 28... 10
11. REPORTS FROM THE ADMINISTRATION - cont'd
b. Board Decision Re Colborne Accommodation Review Committee
Exec. Supt. Dalton presented the following report regarding the Colborne Accommodation Review.
The purpose of the report is to provide the Administrative response to the Colborne Street
Accommodation Review Committee (Colborne Street, North Meadows and Southdale Public
Schools) and provide the Senior Administrative recommendations.
The Colborne Street Accommodation Review Committee (ARC) has completed its task to study
the accommodation of pupils at Colborne Street, North Meadows and Southdale Public Schools
as approved by The Thames Valley District School Board 2009 November 24. The process was
completed with a final public input meeting held 2011 February 23, after which the final ARC
report was forwarded to the Director of Education for presentation to the Board on 2011 March
22.
ARC Recommendation
1.0 That Colborne Street PS be closed.
1.1 Attempt to move as many English and/or French Immersion students as possible
together to the new site(s).
Senior Administrative Response
The Senior Administration supports the ARC's first recommendation.
Because of the condition of the Colborne Street facility and the fact that the site will not allow for
significant expansion to accommodate the growing French Immersion population, the Senior
Administration supports the ARC's recommendation to close Colborne Street Public School.
(Recommendation 1.0) 1-'
To uphold the Board's guiding principle of K to 8 single track French Immersion and to
accommodate the growing French Immersion enrolment, the Senior Administration recommends
that Southdale Public School be closed and converted to a single track French Immersion Public
School.
The majority of the Southdale students will be accommodated at the new Strathroy elementary
school. (Recommendation 1.0 and 3.0)
The Colborne Street French Immersion student population will be accommodated at the
Southdale Public School facility and the majority of the English language Colborne Street
studentswill be accommodated atthe new Strathroy elementary school. (Recommendations 1.0,
2.0, and 4.0)
The number of students moving to the new Strathroy elementary school will be dependent on the
location of the new school site and the input from the community in the boundary consultation
meeting(s). (Recommendation 5.0)
ARC Recommendation
2.0 That the outcome of the Colborne ARC ensures the continued viability of Adelaide-W. G.
MacDonald, Caradoc North, North Meadows and Southdale Public Schools in the Thames
Valley District School Board.
and
4.0 Boundary review and catchment areas for all Strathroy area schools.
4.1 Minimize disruption of students through boundary review.
2011 June 28... 11
11. REPORTS FROM THE ADMINISTRATION - cont'd
b. Board Decision Re Colborne Accommodation Review Committee - cont'd
4.2 Establish a committee with parent and community representation from each Strathroy
area school including Adelaide-W.G. MacDonald Public School and Caradoc North
Public School to participate in the boundary review.
Senior Administrative Response
The Senior Administration supports these two ARC recommendations.
As articulated in recommendation 5.0, all five school communities in the Strathroy area will be
consulted in a boundary review. Senior Administration will work with Principals and School
Councils to create a process in which a preliminary meeting of School Council representatives
will meet with Principals and Senior Administration to discuss potential boundaries and their
impact to the five school communities. Following such a meeting, larger public consultation
meetings will be held for the five school communities to gain input into the establishment of
boundaries for Strathroy.
ARC Recommendation
3.0 North Meadows Public School to receive enhancements which include the addition of
learning resource centre, general arts room and two classrooms as well as renovations in
accordance with Senior Ad ministration recommendations. In addition the following are being
recommended:
3.1 Compliance with AODA standards
3.2 Kiss and drop area to be created to ensure student safety
3.3 Library and Gymnasium enhancements to accommodate the projected growth
3.4 Increase onsite parking for parents to alleviate traffic congestion and ensure student
safety (consult with Municipality where appropriate)
Senior Administrative Response
As reflected in recommendation 1.0, Senior Administration proposes that North Meadows Public
School would receive an addition that would include a Library Resource Centre, General Arts
rooms, and two classrooms. Renovations to the existing school will be required to create two
additional FDK classrooms and to ensure AODA compliance. Site improvements will include
improvements to student drop-off/pick-up areas and additional parking spaces.
ARC Recommendation
5.1 Option A:
a. Construction of a new JK to 8 single track English Strathroy School
i. School to include DC Suite
ii. Explore all viable community partnerships/hubs (i.e. Family Literacy, OEYC, YMCA -
before and after school care, indoor pool)
iii. Naming committee for new school
iv. School gym and library to be built to program standards for a school of 600 students
v. Kiss and drop area to be created to ensure student safety
vi. Onsite parking for parents to alleviate traffic congestion and ensure student safety
(consult with Municipality where appropriate)
b. Southdale PS to be designated a single track French Immersion school with renovations
and the addition of learning resource centre and classrooms
i. Kiss and drop area to be created to ensure student safety
ii. Onsite parking for parents to alleviate traffic congestion and ensure student safety
(consult with Municipality where appropriate)
iii. JK French Immersion entry point implemented
iv. Extended French entry level to be implemented
2011 June 28... 12
11. REPORTS FROM THE ADMINISTRATION - cont'd
b. Board Decision Re Colborne Accommodation Review Committee - cont'd
ARC Recommendation - cont'd
v. Planning committee to ensure that the least amount of playable green space is used
to accommodate the new additions
vi. Naming committee for French Immersion school
Senior Administrative Response
The Senior Administration is supporting Option A from the ARC.
As reflected on recommendation 1.0, Senior Administration proposes to construct a new JK-8
English language elementary school to accommodate approximately500 students. The proposed
school will be designed to current TVDSB standards for the projected enrolment. Also, it is
proposed that the school would include a Developmental Centre to accommodate the
developmentally challenged students from the Strathroy area.
Senior Administration proposes that Southdale Public School would receive an addition of a
Library Resource Centre and two additional classrooms. Renovations to the existing school
would include creating a General Arts classroom and a Learning Resource room. The school
would also be reviewed to ensure AODA compliance. Improvements to the student drop-off/pick-
up area and additional parking are proposed. It should be noted that minimal playground area
will be utilized for the additions and will be reviewed by the Design Committee.
Senior Administration is exploring viable community partnerships and will continue to pursue
program partnerships as the capital plans for the town of Strathroy develop.
As per current practice, consistent across the TVDSB for French Immersion, the proposed
Southdale French Immersion elementary school on the Southdale site will be designed to
accommodate SK and grade 1 entry points.
Afterthe French Immersion students are settled into their new accommodations on the Southdale
site, the West Middlesex catchment area for French Immersion will be surveyed to determine the
level of interest in extended French. Should significant interest for the program exist, registration
for extended French would open for the following year.
Design Committees will be established for the new Strathroy elementary school, the French
Immersion Public School on the Southdale site, and North Meadows Public School.
(Recommendations 6.0)
Naming Committees will be established for the new Strathroy elementary school and for North
Meadows Public School (recommendation 7.0).
Senior Ad ministration's recommendation 8.0 disbands the ARC as perthe Thames Valley District
School Board's procedure on "Pupil Accommodation and Facility Organization." Appreciation is
extended to the ARC Committee members and the personnel of the Thames Valley District
School who provided an invaluable resource to the Committee. The work completed, the time
spent, and the careful deliberations of the members contributes to providing the maximum
program opportunities for the maximum number of students.
It is noted that the ARC gave two potential options to meet the accommodation needs of students
in Strathroy. Senior Administration has agreed with the majority of Option A. The rationale for
not accepting Option B is noted below.
2011 June 28...13
11. REPORTS FROM THE ADMINISTRATION - cont'd
b. Board Decision Re Colborne Accommodation Review Committee - cont'd
ARC Recommendation
5.2 Option B:
a. Construction of a new Dual Track Strathroy School
1. Built on new location not Colborne site
ii. School to include DC Suite
iii. Explore all viable community partnerships/hubs (i.e. Family Literacy, OEYC, YMCA -
before and after school care, indoor pool)
iv. Naming committee for new school
v. School gym and library to be built to program standards for a school of 600 students
A. Kiss and drop area to be created to ensure student safety
vii. Onsite parking for parents to alleviate traffic congestion and ensure student safety
(consult with Municipality where appropriate)
viii. Balanced number of students for each track
ix. JK French Immersion entry point implemented
x. Extended French entry level to be implemented
b. Southdale PS remain Single Track English School
i. Kiss and drop area to be created to ensure student safety
ii. Onsite parking for parents to alleviate traffic congestion and ensure student safety
(consult with Municipality where appropriate)
Senior Administrative Response
Although this option does address the condition of Colborne Street Public School and moves the
t present population of the school to the new school in Strathroy, maintaining the dual track: nature
of Colborne Street does not support the Board's guiding principle of K - 8 single track French
Immersion. By closing Colborne Street Public School and moving the majority of English
language program students from Southdale and Colborne Street Public Schools to the new
Strathroy elementary school site, the opportunity is present to move the French Immersion
students to the Southdale site, thus creating a single track French Immersion school for the West
Middlesex region.
Estimated cost for design and construction of the projects:
New School:
North Meadows Public School Addition:
Southdale Public School Addition:
TOTAL ESTIMATED COST:
$14,367,000
$ 2,054,000 (school renewal items not included)
$ 1,699,000 (school renewal items not included)
$18,120,000
Itshould be noted thatthe proposed capital projects included forthis ARC are subjectto receiving
Ministry of Education capital funding approval.
Timeline
2011 May 24 Public Input to the Board
2011 June 28 Board Decision
July 2011 to August 2013 Design and Construction of Capital Projects
2013 June 30 Closure of Colborne Street and Southdale Public Schools
2013 September 01 Consolidation of Pupils at Southdale French Immersion, North
Meadows and new Strathroy Public Schools
V
2011 June 28... 14
11. REPORTS FROM THE ADMINISTRATION - cont'd
b. Board Decision Re Colborne Accommodation Review Committee - cont'd
RECOMMENDATIONS:
1. Subject to Ministry of Education Approval for Capital Funding, that:
1.1 Colborne Street Public School at 25 Colborne St., Strathroy, ON N7G 2M1 be closed as
of 2013 June 30 and declared surplus; and
1.2 Southdale Public School at 248 Keefer St., Strathroy, ON N7G 1 E2 be closed as of 2013
June 30; and
1.3 A new JK - 8 English language elementary school in Strathroy be constructed to current
Board standards; and
1.4 Southdale Public School be converted to a single-track French Immersion school site,
effective 2013 Septemberand receive an addition to accommodate increased enrolment
and enhanced program space; and
1.5 A permanent addition, renovations and enhancements of program space be made to
meet TVDSB standards for North Meadows Public School.
.- _N
2. THAT the English program students at Colborne Street Public School be accommodated at
the new Strathroy elementary school and North Meadows Public School.
3. THAT the students of Southdale Public School be accommodated at the new Strathroy
elementary school and North Meadows Public Schools.
4. THAT the French Immersion program students at Colborne Street Public School be
accommodated at the Southdale Public School site.
5. THAT Senior Administration consult with Adelaide- W. G. MacDonald, Caradoc North,
Colborne Street, North Meadows and Southdale Public School communities on the
boundariesfor North Meadows Public School and the proposed Strathroy elementary school.
6. THAT a Design Committee be established with the school communities affected to assist in
the design of the new Strathroy elementary school and additions to North Meadows and
Southdale Public Schools.
7. THAT a Naming Committee be established forthe new Strathroy elementary school and the
new French Immersion Public School on the Southdale site.
The following amendment to Recommendation 6 was moved by J. Todd, seconded by J. Coghlin
and carried:
That the number of Design Committees to assist in the design of the new Strathroy
elementary school and additions to North Meadows and Southdale Public Schools be
increased to three.
Trustee G. Hart noted that his understanding was that a boundary review for a community be
resolved prior to a Design Committee being established. He communicated that as a trustee, he
would feel more comfortable to leave the decision on the number of Design Committees to be
established after a boundary review was complete for this community. 1
2011 June 28...15
11. REPORTS FROM THE ADMINISTRATION - cont'd
b. Board Decision Re Colborne Accommodation Review Committee - cont'd
Recommendations - cont'd
The motions were moved on April 12, 2011, prior to the deferral, by J. Coghlin, seconded by J.
Todd. Recommendations 1 through 7 were adopted on a poll vote.
Subject to Ministry of Education Approval for Capital Funding, THAT:
1.1 Colborne Street Public School at 25 Colborne St., Strathroy, ON N7G 2M1 be closed
as of 2013 June 30 and declared surplus;
1.2 Southdale Public School at 248 Keefer St., Strathroy, ON N7G 1 E2 be closed as of
2013 June 30;
1.3 A new JK - 8 English language elementary school in Strathroy be constructed to current
Board standards;
1.4 Southdale Public School be converted to a single-track French Immersion school site,
effective 2013 September and receive an addition to accommodate increased enrolment
and enhanced program space;
1.5 A permanent addition, renovations and enhancements of program space be made to
meet TVDSB standards for North Meadows Public School.
2. THAT the English program students at Colborne Street Public School be accommodated at
the new Strathroy elementary school and North Meadows Public School.
THAT the students of Southdale Public School be accommodated at the new Strathroy
elementary school and North Meadows Public Schools.
4. THAT the French Immersion program students at Colborne Street Public School be
accommodated at the Southdale Public School site.
5. THAT Senior Administration consult with Adelaide- W. G. MacDonald, Caradoc North,
Colborne Street, North Meadows and Southdale Public School communities on the
boundariesfor North Meadows Public School and the proposed Strathroy elementary school.
6. THAT three Design Committees be established with the school communities affected to
assist in the design of the new Strathroy elementary school and additions to North Meadows
and Southdale Public Schools.
7. THAT a Naming Committee be established for the new Strathroy elementary school and the
new French Immersion Public School on the Southdale site.
Pall Vote
YEAS: T. Grant, J. Bennett, R. Campbell, J. Coghlin, G. Hart, W. Huff, P. Jaffe,
B. McKinnon, S. Polhill, P. Sattler, T. Roberts, R. Tisdale, J. Todd
NAYS: none
ABSTENTIONS: none
Student Trustee Daniels yea
Student Trustee Murray yea
2011 June 28... 16
11. REPORTS FROM THE ADMINISTRATION - confd
c. Board Decision Re Sherwood Forest Accommodation Review Committee
Exec. Supt. Dalton presented the following Administrative response and the Senior Administration
recommendation regarding the Sherwood Forest Accommodation Review Committee (Orchard Park,
Sherwood Forest, and University Heights Public Schools). She advised that the Sherwood Forest
Accommodation Review Committee (ARC) completed its task to study the accommodation of pupils
at Orchard Park, Sherwood Forest, and University Heights Public Schools as approved by The
Thames Valley District School Board 2009 November 24. The process was completed with a final
public input meeting held 2011 March 9, after which the final ARC report was forwarded to the
Director of Education for presentation to the Board on 2011 April 12.
The Senior Administration can support the first two of the ARC's recommendations. Following are
Senior Administration's responses to each of the ARC's recommendation.
ARC Recommendation
1. THAT the Board recognize that University Heights is a community and in the best interest of the
students and the community that University Heights Public School be JK- 8.
Senior Administrative Response
Senior Administration supports this recommendation. (Recommendation 3.0)
This recommendation supports the original SeniorAdministrative recommendation to return the grade
7 and 8 students to the University Heights home community and it supports the preferred model of
JK - 8 school organization for English language elementary schools as reflected in the Board's Pupil
Accommodation Planning Guiding Principles.
In order to accommodate the proposed enrolment and program for a JK - 8 elementary school, it is
proposed that an additional FDK classroom and a General Arts classroom be constructed at
University Heights PS, along with minor renovations to create additional classrooms and improve
program space.
ARC Recommendation
2. The Board merge the student populations of Sherwood Forest and Orchard Park Public Schools.
Senior Administrative Response
Senior Administration supports this recommendation. (Recommendation 1.0)
This recommendation is consistent with the original Senior Administrative recommendation to
consolidate the students of Sherwood Forest and Orchard Park Public Schools at the Orchard Park
Public School facility.
The Orchard Park facility can accommodate approximately 100 more students than the Sherwood
Forest facility. This increased capacity and the fact that Orchard Park's program spaces are more
suited to a JK - 8 student population makes it the better choice for the consolidation of students.
At the request of the ARC, the estimated costs of renovations for Orchard Park and Sherwood
Forest Public Schools to accommodate the combined student populations were provided by the
Capital Planning Coordinating Committee. The estimated cost of renovations at Sherwood Forest
to support the consolidated student population was $4.3 M as opposed to $1.5 M at Orchard Park.
It is proposed that a Learning Resource Centre be constructed at Orchard Park PS and that the
school is renovated to create an additional FDK classroom and an improved administrative area.
(Recommendation 2.0)
2011 June 28... 17
- 11. REPORTS FROM THE ADMINISTRATION - cont'd
c. Board Decision Re Sherwood Forest Accommodation Review Committee - cont'd
Senior Administrative Response - cont'd
Thus, the Senior Administration agrees with the ARC's recommendation to merge the student
populations of Sherwood Forest and Orchard Park Public Schools and recommends that the
consolidation occur at the Orchard Park Public School facility.
Senior Administration's recommendation 5.0 disbands the ARC as per the Thames Valley District
School Board's procedure on "Pupil Accommodation and Facility Organization." Appreciation is
extended to the ARC Committee members and the personnel of the Thames Valley District School
who provided an invaluable resource to the Committee. The work completed, the time spent, and the
careful deliberations of the members contributes to providing the maximum program opportunities
for the maximum number of students.
The following are the responses to the remaining Sherwood Forest ARC recommendations from the
Senior Administration.
ARC Recommendation
3. In the best interest of the students and community, all three schools remain open as educational
facilities and the Board take steps to bolster enrolment. Options should include, but not be limited
to, French Immersion, boundary adjustments, holding zones, Adult Education, ESL, FDK, daycare
and special education programs.
Senior Administrative Response
Senior Administration cannot support this recommendation.
The OTG of Sherwood Forest Public School (135) is too small to support a large enough population
to make this site viable.
Although the TVDSB is currently seeking solutions to accommodate its increasing French Immersion
population, the Sherwood Forest facility is not large enough, nor does it have facilities that meet the
TVDSB program standards.
ARC Recommendation
4. None of the three properties be declared surplus or disposed of.
Senior Administrative Response
Senior Administration cannot support this recommendation.
In reviewing the current and future enrolment projections (Appendix B) it is noted that the populations
of the three schools can be accommodated in two JK- 8 facilities. The planned additions, renovations
and enhancements will address TVDSB program standards and accommodation for the FDK
initiative. A third site is not required to accommodate the area's student population.
School
October FTE
(2010)
OTG Capacity
Pupil Places
Accommodation
Capacity
Orchard Park
169
236
-67
71.6%
Sherwood Forest
87
135
-48
64.4%
University Heights
213
291
-78
73.2%
2011 June 28... IS
Current Total of All
469
662
-193
70.8%
Consolidated at OP and 11H
469
527
-58
89.0%
ARC Recommendation
5. The Board meet and consult with the City of London and the residents of the affected area, in the
context of The City of London's "Strengthening Neighbourhoods" Strategy, to consider the current
and future needs of the community and potential uses of the properties.
Senior Administrative Response
The "London Strengthening Neighbourhoods Strategy" was an initiative supported by the City of
London that gathered over 100 people together in the fall of 2008 to articulate what was desired in
London neighbourhoods. The result was a 5-year plan that covered 12 topics.
The TVDS13 Accommodation Review process is a consultative process that charges a Board
approved Accommodation Review Committee with the task of consulting with their community over
a minimum of four meetings and 90 days regarding their specific neighbourhood and how best to
accommodate students to maximize their program opportunities. The Sherwood Forest ARC
completed its task in a very comprehensive and complete manner. The members utilized their
resources to gather extensive information from their community.
The City of London was represented by Municipal Councillor, Nancy Branscombe. At her request,
the ARC heard from John Fleming, Director of Land Use Planning for the City of London. At this
presentation, discussion items included projected demographic trends in the neighbourhoods, new
residential developments in the area, Great Near Campus Neighbourhoods proposal, Strengthening
Neighbourhoods Plan, and any issues in the Official Plan that would impact the area neighbourhoods
in the near and immediate future. Mr. Fleming provided to the ARC the City of London perspective
on the neighbourhood that was being studied.
In addition, the ARC heard from many residents of the area, extending the consultative process well
beyond the minimum requirement of the Ministry of Education and TVDSB's Pupil Accommodation
and Facility Organization policy and procedure.
It should be noted that the City of London "Strengthening Neighbourhood Strategy" centres around
the community aspects of neighbourhoods in which public education plays a significant role. It must
be stated, however, that our first priority is to deliver program opportunities that maximize student
learning, which is our primary focus.
Through the legislative process for disposition of surplus property, the Board is required to offer any
surplus property to preferred authorities at fair market value prior to offering it to the public. The City
of London, which is a preferred authority will have an opportunity to express an interest at this time,
if they feel the Sherwood Forest site could be utilized to fulfill their needs in this area of the city under
their "Strengthening Neighbourhood Strategy".
Estimated cost for design and construction for the proposed additions and renovations:
University Heights: $ 765,000 (school renewal items not included)
Orchard Park: 1,474,000 (school renewal items not included
TOTAL ESTIMATED COST:$2,219,000
It should be noted that the proposed capital projects included for this ARC are contingent on
receiving FDK capital funding and the use of TVDSB Energy Management Plan savings.
2011 June 28...19
11. REPORTS FROM THE ADMINISTRATION - confd
c. Board Decision Re Sherwood Forest Accommodation Review Committee - cont'd
Senior Administrative Response - cont'd
Timeline
2011 May 24 Public Input to the Board
2011 June 28 Board Decision
2011 July -2013 August Design & Construction of Additions & Renovations
2013 June 30 Closure of Sherwood Forest Public School
2013 September 01 Consolidation of Pupils at Orchard Park and University Heights
Public Schools
RECOMMENDATIONS:
1. That the students of Sherwood Forest Public School be accommodated at Orchard Park Public
School;
That Sherwood Forest Public School at 7 Annadale Dr., London, ON N6G 2B5 be closed as of
2013 June 30, and declared surplus.
2. That additions and renovations to accommodate the projected student enrolment, and
enhancements of program space be made to meet TVDSB standards for Orchard Park and
University Heights Public Schools, subject to Ministry Capital Funding approval;
That a Design Committee be established with the communities affected to assist in the design
of the consolidated Orchard Park Public School.
3. That University Heights Public School retain their grade 7 students as of September 2012 and
grade 8 students as of September 2013 for the gradual expansion to a JK - 8 elementary school.
4. That a Naming Committee be established for the consolidated Orchard Park Public School.
Following a lengthy discussion, a motion to Call the Question was moved by J. Bennett, seconded
by T. Roberts and carried. At the request of Trustee J. Bennett, the recommendations were
separated out.
The issue regarding surplus property was raised and the process in accordance with Ontario
Regulation 44498 was discussed. Trustee Bennett felt that the two issues brought forward in
Recommendation 1 should be dealt with separately, specifically the potential closure and the
declaration of surplus.
The motions were moved on April 26, 2011, prior to the deferral, by J. Bennett, seconded by R.
Tisdale. The following amendment to Recommendation 1 was moved by J. Bennett, seconded
by T. Roberts and adopted on a poll vote:
That the phrase "and declared surplus" be deleted from the following motion:
That Sherwood Forest Public School at 7 Annadale Dr., London, ON N6G 2B5 be
closed as of 2013 June 30. and deelafed surplus,
2011 June 28... 20
11. REPORTS FROM THE ADMINISTRATION - cont'd
c. Board Decision Re Sherwood Forest Accommodation Review Committee - confd
Recommendations - confd
Poll Vote
YEAS: T. Grant, J. Bennett, R. Campbell, J. Coghlin, G. Hart, W. Huff, P. Jaffe, S. Polhill, P.
Sattler, T. Roberts, R. Tisdale, J. Todd
NAYS: B. McKinnon
ABSTENTIONS: none
Student Trustee Daniels yea
Student Trustee Murray yea
Recommendation 1, as amended, was adopted on a poll vote:
That the students of Sherwood Forest Public School be accommodated at Orchard Park
Public School;
and
That Sherwood Forest Public School at 7 Annadale Dr., London, ON N6G 2135 be closed
as of 2013 June 30.
Poll Vote
YEAS: T. Grant, J. Bennett, R. Campbell, J. Coghlin, G. Hart, W. Huff, P. Jaffe, S. Polhill, P.
Sattler, T. Roberts, R. Tisdale, J. Todd
NAYS: B. McKinnon
ABSTENTIONS: none
Student Trustee Daniels yea
Student Trustee Murray yea
The issue regarding green space was raised as it was one of the main concerns brought forward by
the ARC. DirectorTucker encouraged the community to work with the City of London regarding use
of the green space. He cautioned against setting a precedent by extending the date for reasons
other than major construction sites which may warrant questions from the Ministry of Education.
After a lengthy discussion, a motion to Call the Question was moved by J. Bennett, seconded by
P. Jaffe and carried.
Trustee Jaffe inquired as to whether the City of London would be on notice. Director Tucker advised
that he has been working with the CAO of the City and with various departments and noted that they
are aware of discussions related to accommodation reviews. Trustee Jaffe requested that a letter
from the Chair be forwarded to the City of London and include all public input received regarding
green space.
The following motion was adopted on poll vote:
THAT Sherwood Forest Public School be declared surplus no earlier than 2013 June 30,
unless directed otherwise by the Board, in order that an alternative plan for the future use of
the facility and property may be explored with the City of London, or a community partner.
Poll Vote
YEAS: T. Grant, J. Bennett, R. Campbell, J. Coghlin, G. Hart, W. Huff, P. Jaffe, B. McKinnon,
S. Polhill, P. Sattler, T. Roberts, R. Tisdale, J. Todd
NAYS: none
ABSTENTIONS: none
Student Trustee Daniels yea
Student Trustee Murray yea
2011 June 28... 21
11. REPORTS FROM THE ADMINISTRATION - cont'd
c. Board Decision Re Sherwood Forest Accommodation Review Committee - cont'd
Recommendations - cont'd
Trustee Roberts raised concern over the modifications at Orchard Park Public School noting his
commitment to maintaining a school in the neighbourhood. He moved the following motion,
seconded by J. Bennett:
That the Senior Administration complete a boundary review in the area affected prior to the
establishment of a Design Committee for Orchard Park Public School.
The motion was adopted on poll vote as follows:
Poll Vote
YEAS: T. Grant, J. Bennett, R. Campbell, J. Coghlin, G. Hart, W. Huff, P. Jaffe, B. McKinnon,
S. Polhill, P. Sattler, T. Roberts, R. Tisdale, J. Todd
NAYS: none
ABSTENTIONS: none
Student Trustee Daniels yea
Student Trustee Murray yea
It was requested and agreed that in terms of process and time, Recommendations 2, 3 and 4 be
voted on together. Recommendations 2, 3 and 4 were moved by P. Jaffe, seconded by G. Hart.
A motion to sit past 11.00 p.m. to 11:45 p.m. was moved by J. Bennett, seconded by P. Sattler and
carried. At 10:55 p.m., Chair Grant called a recess with the meeting to reconvene at 11:05 p.m.
12. REPORTS OF COMMITTEES
a. THAMES VALLEY PARENT INVOLVEMENT COMMITTEE (TVP1C) UPDATE
Cindy McCutcheon, Chair of Wilton Grove Public School Student Council and President of the
Thames Valley Parent Involvement Committee, advised that planning for the Director's Forum is
moving forward and thanked the Board for the budget allocation.
She noted that the committee will attend a summer retreat to look at strategic and long term planning
for the next school year. She was also pleased to advise that two school climate symposiums were
recently held and that the turn out from both administration and parents far exceeded their
expectations.
2011 June 28... 22
12. REPORTS OF COMMITTEES
b. REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE
MEMBERS PRESENT
G. Hope, Oneida Nation of the
Thames
W. Huff, Trustee
T. Roberts, Trustee
P. Sattler, Trustee
T. Smith II, Chippewas of the Thames
(-4:14)
Regrets
E. Cornelius, Oneida Nation of the
Thames
Absent
M. Elijah, Oneida Nation of the
Thames
J. Henry, Chippewa of the Thames
2011 JUNE 07
3:13 p.m. - 4:30 p.m.
ADMINISTRATION AND OTHERS
J. Antone, Saunders Secondary School
C. Brunette, Aboriginal Education Advisor,
Program Services
M. Ferdinand, School Counselling and Social
Work Services
M. Deeb, Vice -Principal, Saunders Secondary
School
R. ❑oxtator, Education Counsellor, Oneida
L. Elliott, Executive Superintendent, Program
Services
J. Fitzsimmons, Principal (As of 2011 July),
Lambeth Public School
D. Macpherson, H.B. Beal Secondary School
L. Mills, Thames Secondary School
J. McCredie, Principal, Lambeth Public School
L. Nicholas, Education Co-ordinator
L. Pressey, Learning Supervisor, Ed Centre
T. Sillaby, H.B. Beal Secondary School
K. Aitken, Corporate Services
1. CALL TO ORDER
The meeting convened at 3:13 p.m. in the Library at Delaware Central Public School.
2. APPROVAL OF AGENDA
The agenda was amended adding an announcement from Exec. Supt. L. Elliottto follow Item
3. The agenda, as amended, was approved.
3. CONFLICTS OF INTEREST - No conflicts of interest were declared.
Exec. Supt. Elliott thanked J. Antone, Principal at Saunders Secondary School, and J.
McCredie, Principal of Lambeth Public School, who will be retiring at the end of the school
year. She noted that their spirit, passion and commitment to improving FNMI students has
proved invaluable.
4. REPORT OF MEETING - 2011 May 17 - provided for information only.
BUSINESS ARISING FROM MINUTES
T. Smith II noted that J. Henry is the Principal at Antler River Elementary School referenced
on page 7 under Item 9 of the May 17, 2011 minutes. All information pertaining to the Ad
Hoc Committee for FNMI Student Attendance can be addressed to M. Ferdinand, TVDSB
School Counselling and Social Work Services.
2011 June 28... 23
12. REPORTS OF COMMITTEES - confd
b. REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE - confd
6. PROGRAM SERVICES UPDATE
a. Native Language Teachers - Collaborative Inquiry Process
J. Robinson, Learning Co-ordinator, Program Services, presented information on the
Collaborative Inquiry Project. He was joined by L. Smith of Delaware and Woodland Heights
Public Schools who described her experience during the process. T. Whiteye of Lambeth
Public School and M. Perkins of Lorne Avenue and Aberdeen Public Schools were also
involved in the project. The purpose of the project was to learn more about student success
in Native language. As a result, there was improved collaboration between teachers by
strengthening their skills together, as well as students benefitting by identifying what worked
best for them in the learning environment.
The following information was presented.
1. Vision Statement
To improve achievement of Oneida language learners through strategies that
increase engagement and support lifelong learning of the language.
2. Research Question
Which learning activities and resources increase the engagement of Oneida language
learners and improve their language abilities?
3. Purpose Statement
The purpose is to identify best practices (e.g. learning tasks and resources) for
engaging Oneida language learners.
4. Theory of Action
If student engagement increases, then their achievement will increase and they will
be more likely to continue learning Oneida language.
5. Plan of Evidence
WHAT
WHEN
HOW
Student Survey
Before February 25
Various methods (dotmocracy,
(Strengths, Interests, and
value lines, secret ballot)
Preferences)
Video
Throughout the
Video tape different strategies
project
to collect evidence of student
engagement
Student log/journals
Weekly
Students reflect on
preferences and leaming
achievement
6. Student Survey (Strengths, Interests and Preferences)
Students of Lambeth Public School (T. Whiteye)
• Completed a dotmocracy
• Students given two stickers (one for a task they prefer, one for a task that is most
effective for them)
2011 June 28... 24
12. REPORTS OF COMMITTEES - cont'd
b. REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE - cont'd
6. PROGRAM SERVICES UPDATE - cont'd
a. Native Language Teachers - Collaborative Inquiry Process
6. Student Survey- cont'd
Results
• Students liked tactile task, games, and creative activities; they chose repetitive
and writing tasks to be most effective; and
• When watching/listening to the students, the students were extremely thoughtful
when making independent selections.
Students of Delaware and Woodland Heights Public Schools (L. Smith)
• Completed a survey
• Students completed the question anonymously
• What helps you learn the language?
• reading
• games
• writing
• singing
• speaking
• other
• Compiled the data and created a graph
Results
• The students chose writing Qoumals) and game;
• Consistent results at both schools; and
• Younger students tended to choose singing and games.
Students of Lorne Avenue and Aberdeen Public Schools (M. Perkins)
• Completed a dotmocracy
• Had four questions:
• Most helpful in learning the language
• Second most helpful
• Favourite activity
• Least favourite
Results
• Most students chose "Language Games" as a favourite;
• Surprisingly, a few students chose journal as a favourite;
• Least favourite was oral presentation for most students;
• The students were encouraged to answer independently; and
• This activity was clearly engaging and valuable.
7. Video Data
Students of Lambeth Public School (T. Whiteye)
• Recorded a choral reading of the Thanksgiving Address, specific to the thematic
unit
• Demonstrated creativity
• Some students who would not normally take a leadership role surfaced within
their groups
• Asked to just "view" the clips, but it naturally became a self -assessment
opportunity `��
2011 June 28... 25
12. REPORTS OF COMMITTEES - cont'd
b. REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE - cont'd
6. PROGRAM SERVICES UPDATE - cont'd
a. Native Language Teachers - Collaborative Inquiry Process
7. Video Data - cont'd
Some asked for more practice time and come back later to check for improvement
• Asked to be recorded more often
Students of Delaware and Woodland Heights Public Schools (L. Smith)
• Recorded students engaged in learning in different situations
Results
• Some individual students weren't comfortable with being recorded but when
playing games, they weren't as concerned;
• Some students were able to assess their own learning when reviewing the clip;
and
• Some students have asked to be recorded again to monitor their own progress.
Students of Lome Avenue and Aberdeen Public Schools (M. Perkins)
• Recorded students engaged in different learning situations
Results
• Students wanted multiple chances to improve their performance;
• Increased motivation to improve; and
• Helped them be aware of their own learning.
Students of Lambeth Public School (T. Whiteye)
• On Fridays, the students did a journal entry about the activities they completed
that week
• They commented on their preferred activities
Results
• Allowed teacher to individualize programming for students;
• Had resistance from "non -writers";
• Most were engaged in this task; and
• Some used this is a vehicle to connect to their own lives.
Students of Delaware and Woodland Heights Public Schools (L. Smith)
• Used a paradigm approach in the journals
• Highly individualized content (not about school)
• Started with 3 sentence starters
• I will...
• I want...
• 1 went...
• Will increase over time to 15 sentence starters
Results
• All students are willingly engaged; and
• Most students are producing more than the original three sentences.
2011 June 28... 26
12. REPORTS OF COMMITTEES - cont'd
b. REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE - cont'd
6. PROGRAM SERVICES UPDATE - cont'd
a. Native Language Teachers - Collaborative Inquiry Process
7. Video Data - confd
Students of Lorne Avenue and Aberdeen Public Schools (M. Perkins)
• Recorded students engaged in different learning situations
Results
• Students wanted multiple chances to improve their performance;
• Increased motivation to improve; and
• Helped them be aware of their own learning.
8. Student Logs/Journals
Students of Lambeth Public School (T. Whiteye)
• On Fridays, the students did a journal entry about the activities they completed
that week
• They commented on their preferred activities
Results
• Allowed teacher to individualize programming for students;
• Had resistance from "non -writers";
• Most were engaged in this task; and
• Some used this is a vehicle to connect to their own lives.
Students of Delaware and Woodland Heights Public Schools (L. Smith)
• Used a paradigm approach in the journals
• Highly individualized content (not about school)
• Started with 3 sentence starters
• I will...
• I want...
• I went...
• Will increase over time to 15 sentence starters
Results
• All students are willingly engaged; and
• Most students are producing more than the original three sentences.
Students of Lorne Avenue and Aberdeen Public Schools (M. Perkins)
• Recorded students engaged in different learning situations
Results
• Students wanted multiple chances to improve their performance;
• Increased motivation to improve; and
• Helped them be aware of their own learning.
9. Emerging Trends
• Our students like games and hands-on activities
• Although many don't prefer it, they believe that writing helps them to learn effectively
• There is no one task that is effective for all students —their interests and needs vary
• Most of our students prefer hands-on and visual learning modes r
2011 June 28... 27
12. REPORTS OF COMMITTEES - confd
b. REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE - confd
6. PROGRAM SERVICES UPDATE - confd
a. Native Language Teachers - Collaborative Inquiry Process
10. What does this say about our question?
• Our students have different preferences and strengths
• Differentiation is essential for student engagement and improvement
• Students who are aware of their preferences and strengths are more able to
improve their own successes
11. Next Steps
• Look for ways to include more technology
• Create video records more often for student self assessment and ongoing formal
assessment
• Look for new ways to includetimprove the use of joumals
• Create opportunities for students to think and share about their own learning
b. FNMI Report to the Board for Initiatives in 2010-11
C. Brunette, First Nations Education Advisor described the Board initiatives and the First
Nations M6tis and Inuit (FNMI) Policy Framework in Action for 2010 to 2012.
FNMI Policies
• Aboriginal Self -Identification Policy implemented in 2008
• Native Language Instruction Policy - under review
• Religious Faith -Based Accommodation -- in development
` Board Level - FNMI Student Achievement Committee
• New committee established in September 2010
• An umbrella of the Thames Valley Parent Involvement Committee (TVPIC)
• Purpose to engage FNMI parents in matters relating to FNMI student achievement
• The committee has established mandate and membership. To be released in
September 2011
• In 2011, the committee advised the board in coordinating the David Bouchard Family
Literacy tour and created bookmarks to help encourage FNMI parents to read at
home with their children.
Board Level - FNMI Student Advisory Committee
• A board -level council for FNMI students
• Available to FNMI students in Grades 10, 11, and 12 every year
• Goal: provide student perspectives and input on various matters relating to FNMI
student achievement
• In 2010-11, FNMI students worked on 2 special projects (e.g. short film project in
development, and student led training on the Medicine Wheel teachings)
Board Level - FNMI Mental Health and Wellness
• FNMI Community Consultation on mental health and wellness completed July 2010
• FNMI report completed include academic research and community consultation
findings
• TVDSB Mental Health Strategy developed includes FNMI goal as a key priority
• Mental Health sub -committee assembled to explore culturally relevant intervention
models for FNMI students with mental health and wellness needs
2011 June 28-28
12. REPORTS OF COMMITTEES - cont'd
b. REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE - contd
6. PROGRAM SERVICES UPDATE - cont'd
b. FNMI Report to the Board for Initiatives in 2010-11 - cont'd
Recognizing the Gaps
"Aboriginal people are at the bottom of almost every available index of socioeconomic well-
being, whether [they] are measuring educational levels, employment opportunities, housing
conditions, per capita incomes or any other conditions that give non -Aboriginal Canadians
one of the highest standards of living in the world." (Royal Commission on Aboriginal People,1996)
FNMI Attendance Data
Elementary
• For all elementary grades, average full day equivalent absences for FNMI students
are much greater
• The higher the grade, the more absenteeism observed for FNMI & non-FNMI group
• Average absences for FNMI students are more than double from Grade 1 to Grade 8
Secondary
• FNMI students are at least twice as likely to be absent from school for all Secondary
school grades
• Absenteeism can have an impact on achievement scores
Provincial Tests
EQA0 Grade 3, 6
• The percentage of FNMI students on or above level 3 for reading, writing and math
was lower than that of the system
OSSLT
• First time eligible FNMI students are less likely to be successful on the OSSLT
• FNMI students are twice as likely to be absent
• FNMI students are about 3 times as likely to be deferred
FNMI Self Identification Data - Plans Moving Forward
• Currently working with R&A to pull board level FNMI Self ID data 2x per year
• Plans to present data to FNAC and FNMI SAC on an annual basis
• Plans to pull FNMI Self ID data for more performance measurements (e.g. graduation
rates, credit accumulation)
*"Must find ways to support schools in pulling FNMI Self ID at a school level
FNMI Self ID Trends
• Significant differences in achievement between FNMI and non-FNMI students are
apparent starting from early years through to grade 10
• Absenteeism is notably higher for FNMI students compared with non-FNMI students
• Moving forward — examine changes over time to assess extent to which we are
closing the gap and raising the bar
Ongoing FNMI Student Programs - Delivered by the Fourth R
• Grade 8 Transition Conferences
Offered in May 2011 -- 75 Grade 8 FNMI students attended
• Elementary Mentoring Programs
Offered in 3 schools (Aberdeen, Delaware and Lambeth) in 2010-11
2011 June 28... 29
1
12. REPORTS OF COMMITTEES - cont'd
b. REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE - cont'd
6. PROGRAM SERVICES UPDATE - cont'd
FNMI Attendance Data - cont'd
Secondary Peer Mentoring Programs
Offered at 3 secondary schools (Saunders, Beal and Thames) in 2010-11
New FNMI Student Programs
FNMI Outdoor Leadership Retreat
• 21 FNMI students attended the 3-day retreat at Tim Horton's camp in May 2011
• The program included Outdoor education and Indigenous knowledge (e.g. medicine
walk, fire teachings, making talking sticks)
FNMI Summer Mentorship Program
• Partnership with Cancer Research Centre and First Nations Studies UWO
• Program in development to be piloted in summer 2012
• Program will include in class and experiential learning components
• Geared toward 16-20 senior secondary FNMI students
• Students will earn an Interdisciplinary Studies (I DC 4U course) credit upon successful
completion and be exposed to academic learning environments
• Course package currently under development by TVDSB Task Force
New Family & Community Engagement
Indigenous Arts Festival
David Bouchard Family Parent Literacy Tour
Student -Led Projectslinterviews — Engaging First Nations communities
Transition Projects - Funding Allocations to schools
New FNMI Transition Guide
• Currently in development and will be available on FNMI website in Fall 2011
• This resource will outline best practices/strategies to support FNMI students
transitioning into TVDSB at different points of entry (e.g. home to school, Grade 8-9,
federal to provincial, secondary -post -secondary, secondarywork, and early
departure)
• This resource will have 4 main sections geared for stakeholders:
• schools
• teachers/support staff
• parents
• students
New Visiting Elders & Cultural Teachers Program
• Program launched in September 2010
• Included Guidelines to working effectively with FNMI community partners (e.g.
tobacco protocol)
• All schools may apply for subsidies through Program Services
• In 2010-11, TVDSB has supported over 75 school visits
c. FNMI Special Grant for 2011-12
C. Brunette, First Nations Education Advisor, provided an overview to the Committee of
the First Nations Metis and Inuit (FNMI) Special Grants for 2010-12.
2011 June 28...30
12. REPORTS OF COMMITTEES - cont'd
b. REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE - cont'd
6. PROGRAM SERVICES UPDATE - cont'd
c. FNMI Special Grant for 2011-12 - cont'd
It was noted that Thames Valley District School Board receives funding through Grants for
Student Needs ($663,002), as well as additional funding obtained through a proposal
process in targeted areas from the Ministry of Education, to support FNMI student
programs ($122,500).
Fundina was allocated according to defined Ministry themes as follows:
Aboriginal Student Mentorship and Leadership Development
$20,000
FNMI Transition
$15,000
Resource Development to Support Increasing Knowledge
$10,000
Local Professional Development Partnerships
$25,000
Family and Community Engagement Initiatives
$42,500
In 2011-12, the Grants for Student Needs allocation is $750,488. It is expected that the
Ministry will be providing some funding through the proposal process to support FNMI
programs in 2011-12, however, information has not yet been received.
Questions were posed by members. In response to a question, Exec. Supt. Elliott noted that
if the Board does not receive the same level of support for funding for FNMI programs, they
will have to be cut and, therefore, must be mindful of the planning process. C. Brunette
advised that it is a challenge for FNMI special grants as they are not able to apply for funding
for programs run in previous years.
It was noted that the Board recently endorsed a motion to sustain FNMI language students.
L. Nicholas, Education Co-ordinator, requested that members look into the possibility of
extending Native language Teachers to Munsee-Delaware First Nations as there is a great
need in their community.
Exec. Supt. Elliott advised the members thatthe Cancer Centre at the University of Western
Ontario has set aside research positions for six to eight FNMI students for next summer. The
hope is to have students stay in residence during their placement.
Chair Muff commented that there is an increase in mental health concerns across the
province and they are trying to resolve the issue concerning FNMI youth. Funding may be
an issue in the area but with more activity and strategic planning, the hope is to have more
funding come forward as a result.
Because of a lack of quorum, the meeting ended at 4:14 p.m. The remaining agenda items
may be brought forward at the next meeting.
RECOMMENDATIONS: none
W. HUFF,
Chairperson
2011 June 28... 31
12. REPORTS OF COMMITTEES - confd
c. REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE 2011 JUNE 07
12.15 p.m. - 3:05 p.m.
MEMBERS PRESENT ADMINISTRATION AND OTHERS
Trustee Joyce Bennett, Chair
Association for Bright Children, D. Ensing
Children's Aid Society of London & Middlesex, M.
Cvetkovich -2:45
Community Living Education Committee, S. Wilson
Easter Seal Society, A. Morse
Epilepsy Support Centre, B. Harvey
FASD E.L.M.O., T. Ashby
Learning Disabilities Association of Ontario, T. Fawdry
-2:30
Thames Valley Children's Centre, J. Gritzan
(Vice -Chair)
Thames Valley Council of Home and School
Associations, A, More[[ +12:57
Trustee, R. Campbell
Trustee, T. Grant
Vanier Children's Services, B. Montminy
Voice for Hearing Impaired Children, M. Barbeau
Elementary Principal, L. Carswell
Elementary Principal, R. Culhane
Secondary Principal, N. Fader
Superintendent of Education, Special
Education, K. Edgar
Guests: Finance Manager, K.
Meeson
Regrets: Autism Society Ontario,
J. Wright
Learning Supervisor, Special
Education,
J. Johnston
Secondary Vice -Principal, V.
Towell
Absent: Chippewas of the Thames,
C. Kechego
1. CALL TO ORDER
The meeting was called to order at 12:15 p.m. in the London Room at the Education Centre by
Chair J. Bennett.
2. CONFIRMATION OF AGENDA
The agenda was amended to add item 'Closure'at the end of the meeting. Agenda item number
4 was changed to item number 6 with items 5 and 6 changing to 4 and 5 respectively. The
agenda was approved as amended.
3. CONFLICTS OF INTEREST - none
4. MINUTES OF THE MEETING FROM 2011 MAY 17
The minutes were approved as printed.
5. BUSINESS ARISING FROM THE MINUTES OF 2011 MAY 17 - none
6. BUDGET AND GSN (GRANTS FOR STUDENT NEEDS) UPDATE
K. Meeson, Finance Manager provided a handoutto the committee reflecting Special Education
Revenue and Expense Schedule for 2011-2012. Ms. Meeson explained there were not a lot of
structural changes to the Special Education budget, however noted that the SEA (Special
Education Amount) Per Pupil Amount has been increased from $14.39 to $22.60 per pupil for
2010-2011. SEA will be $24.60 per pupil for2011-2012. Declining enrolment is having an effect
on the budget. Board averages are used when calculating salaries. No money was provided
specifically for mental health even though the Provincial Budget speaks to it in detail. Speech
and Language Services has had an increase for 2011 - 2012. Social Services has had a
decrease in staffing due to restructuring to equalize services across the system in orderto better
serve students.
2011 June 28...32
12. REPORTS OF COMMITTEES -cont'd
c. REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE - cont'd
6. BUDGET AND GSN (GRANTS FOR STUDENT NEEDS) UPDATE - cont'd
A question was raised if the Board is receiving the resources required to provide the required
services for special education students. K Edgar noted that the Board is doing a better job of
allocating resources to provide better, more practical and functional services to these students.
For example, special equipment is now being tracked on a spreadsheet and software licenses
are now being reclaimed as available.
Recommendation:
That the Board approve the 2011-2012 Special Education Budget as presented at the
2011 June 07 SEAC meeting noting concerns thatthe Ministry funding formula does not
match the total Special Education needs within the Board.
The recommendation was approved on motion by A. Morse.
7. FIVE TO TEN MINUTE MEMBER PRESENTATIONS
B. Harvey introduced M. Seko, Executive Director of the Epilepsy Support Centre. Ms. Seko
and M. Cvetkovich of Children's Aid Society of London and Middlesex provided information
regarding their associations as part of SEAC's action plan to update members on their
organizations.
8. STUDENT RE -ENGAGEMENT STATISTICS UPDATE
K. Edgar provided an update to SEAC regarding re-engaging students who dropped out of
school who only require 5 or fewer credits, volunteer hours or literacy test to graduate. Latest
statistics show that 338 students have been contacted by the Re -engagement Team and 254
of those students have been re-engaged. To date 124 students have graduated and there
are a further 54 students who may potentially graduate this month.
SPECIAL EDUCATION REPORT UPDATE
K. Edgar reviewed updates made to the Ministry required online Special Education Report
at www.tvdsb.on.ca. Items discussed were: quick links, Individual Education Plan,
Identification Placement and Review Committee, Early Identification and Interviewing
Strategies Process, gifted programs, Section 23, staffing and amendments to text. The words
'or Parents and Guardians' have been added to the Resource Guides option on the side
menu of the website.
Recommendation:
SEAC recommends, after having reviewed and provided input into the 2011-2012
Special Education Report, that the Board approve the report for submission to the
Ministry of Education.
The recommendation was approved on motion of A. Morse.
2011 June 28... 33
12. REPORTS OF COMMITTEES - cont'd
c. REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE - cont'd
10. CORE FRENCH EXEMPTIONS
K. Edgar reviewed the process for exemption to the Core French Program.
The Board's Independent Procedure states the following:
The Ontario Curriculum: French as a Second Language: Core French, Grades 4 - 8, 1998 off
with special needs. Teachers should consult Growing Success: Assessment, Evaluation, and
Reporting in Ontario Schools First Edition, Covering Grades 1 to 12 (2010), Learning forAll K-12
(Draft June 2009) and Education for All: The Report of the Expert Panel on Literacy and
Numeracy Instruction for Students With Special Education Needs, Kindergarten to Grade 6
(2005) ministry documents for strategies to address the needs of all students. Principals must
ensure that teachers of French are aware of students on Individual Education Plans so that
appropriate programming modifications and/or accommodations will be made.
In the very rare circumstance that a student could be considered for an exemption for the Core
French program, the principal, in consultation with the school superintendent, must submit full
documentation to the Executive Superintendent, Program Services for decision. The `Request
For Exemption From French as a Second Language (FSL)' form will be posted in Electronic
Forms on the Employee Portal under Program Services. Decisions will be in consultation with
the Superintendent of Special Education and communicated in writing to the principal following
the full review of the submitted documentation. Please note: This form is to be submitted
annually for review and approval.
r The Ontario Curriculum: French as a Second Language: Core French, Grades 4 - 8 allows
students to be exempted from FSL if they are taking Native as a Second Language.
11. NEW BUSINESS -none
12. FORUM: ASSOCIATION UPDATES - none
13. APPROVED FUTURE MEETING DATES
3ay
Time
Fuesday,
September 13 2011
1:45 am-03:00
pm
Tuesday,October
04 2011
1:45 am-03:00
pm
Aonday,
November 07 2011
6:30 m-09:30
pm
Aondav,
December 05 2011
36,30 m-09.30
pm
Tuesday,January
10 2012
1:45 am-03:00
pm
Tuesday,February
07 2012
1:45 am-03:00
pm
Tuesday,
March 06 2012
1:45 am-03:00
pm
,Monday,April
02 2012
6:30 m-09:30
pm
Monday,
May 07 2012
36.30 m-09:30
pm
Tuesday,
June 05 2012
1:45 am-03:00
Dm
14. FUTURE AGENDA ITEMS
1. Before and after example of student improvement using assistive technology
2. Five minute member Presentations (September - FASD ELMO & LDAO)
3. Fetal Alcohol Spectrum Disorder
2011 June 28... 34
12. REPORTS OF COMMITTEES - cont'd
c. REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE - cont'd
15. CLOSURE
K. Edgar & J. Bennett expressed thanks to the committee for their dedication and commitment to
SEAC for the 2010-2011 school year and to have a good summer. The committee will reconvene
in September.
16. ADJOURNMENT - The meeting adjourned at 3.05 p.m.
RECOMMENDATIONS:
That the Board approve the 2011-2012 Special Education Report for submission to the Ministry
of Education.
2. That the Board approve the 2011-2012 Special Education Budget as presented at the 2011 June
07 SEAC meeting noting concerns that the Ministry funding formula does not match the total
Special Education needs within the Board.
J. BENNETT
Chairperson
The recommendations were approved on motion of J. Bennett, seconded by R. Campbell.
d. REPORT OF THE LONG-TERM COMMUNITY PARTNERSHIP COMMITTEE
MEMBERS PRESENT
R. Campbell (Chair) B. McKinnon
P. Jaffe T. Grant
T. Roberts P. Sattler (4:15)
2011 JUNE 14
l+.ua - 4.aa u.rn.
ADMINISTRATION AND OTHERS
B. Tucker S. Christie
K. Young
Director B. Tucker presided over the opening of the meeting and election of the 2011 Committee
Chair.
1. APPROVAL OF AGENDA
The agenda was approved by motion.
2. CONFLICTS OF INTEREST - none declared
3. ELECTION OF 2011 COMMITTEE CHAIR
Director Tucker presided over the election of the 2011 Committee Chair. Trustee Campbell
was nominated and appointed by acclamation. Director Tucker described the process of
scheduling meetings with the Committee Chair noting the committee is used as a political
vehicle to bring initiatives to the Board for consideration and to update trustees on partnership
initiatives. Meetings are scheduled at the call of the Committee Chair.
4. UPDATE ON CURRENT PARTNERSHIPS
Director Tucker provided a program department update, an update on a meeting with the City
of London Mayor re Council and trustee communication and an update on upcoming community
meetings.
2011 June 28... 35
12. REPORTS OF COMMITTEES - cont'd
d. REPORT OF THE LONG-TERM COMMUNITY PARTNERSHIP COMMITTEE - cont'd
4. UPDATE ON CURRENT PARTNERSHIPS - cont'd
a. Program Department Update
Director Tucker distributed an overview of Program Department system level partnerships
and sponsorships and responded to members' questions. It was suggested that an overview
of the Board's partnerships with agencies be posted to the Board's website. It was further
suggested that the partnerships be reviewed along with the number that exist with individual
schools and that each school post their partnerships.
b. Meeting with City of London Mayor
Director Tucker described efforts to prepare a letter of agreement with the City of London.
Chair Grant noted the Mayor's interest in meeting with trustees to discuss expectations of a
letter of understanding to address planning and use of facilities.
Director Tucker spoke to a concept of interest to the Mayor to partner with Fanshawe
College, the University of Western Ontario and the Board to develop a downtown campus
program to attract international students ad participate in international exchanges.
c. Upcoming Community Meetings
Director Tucker advised that he is leading a group of 140 CEOs related to the Child and
Youth Network in an effort to re energize communities to the Network and provide
coordinated services through hubs and centres.
r A formal report will be provided to trustees in the fall to make the committee aware of the
community based meetings that have been held. Director Tucker will meet with Committee
Chair Campbell to schedule a meeting in the fall.
5. OTHER BUSINESS - none
6. ADJOURNMENT -The meeting adjourned at 4:35 p.m. by motion.
RECOMMENDATIONS: none
R. CAMPBELL
Chairperson
e. REPORT OF THE BUDGET ADVISORY COMMITTEE 2011 JUNE 16
10:25 -11:00 p.m.
MEMBERS PRESENT ADMINISTRATION AND OTHERS
J. Coghlin R. Tisdale C. Bourbonnais-
W. Huff J. Todd Macdonald B. Greene
T. Roberts (Chair) T. Grant (Ex Officio) K. Dalton S. Macey
L. Elliott K. Meeson
P. Hearse V. Nielsen
B. Hester K. Wilkinson
S. Hughes K. Young
S. Young
2011 June 28...36
12. REPORTS OF COMMITTEES - confd
e. REPORT OF THE BUDGET ADVISORY COMMITTEE - cont'd
1. EQUITY AND INCLUSIVE OFFICER
Exec. Supt. L. Elliott distributed the report "Equity and Inclusive Officer." She reviewed the
requirements under Policy/Program Memorandum No. 119, °Developing and implementing
equity and inclusive education policies in Ontario schools" and answered questions from the
Committee.
2. FULL DAY KINDERGARTEN (FDK)
Supervisor B. Hester reviewed a slide presented to Board 2011 February 15 which reflected
details of two scenarios regarding programming options for Full -Day Kindergarten. Scenario one
detailed revenues and expenses using an FDK staffing cap of 24 with no combined SK11
classes. The shortfall between revenue and expenses was projected at $1.9M. Scenario seven
was calculated using an FDK cap of 24 students with progression and involved SK/1 combined
classes with a maximum of nine students, where feasible, and a projected shortfall of $852,000.
The scenario seven staffing model was previously approved by the Board. Administration
responded to Trustee's questions.
3. WORKSHEET
Supervisor Hester presented a layout of the tracking sheet to be used during the budget debate
scheduled for 2011 June 21. He provided examples of how the spreadsheet would operate and
detail the effect on the budget as recommendations are approved by Trustees.
4. OTHER BUSINESS - none
5. DATE AND TIME OF NEXT MEETING
The next meeting is scheduled for 2011 June 16 at 3:30 p.m.
6. ADJOURNMENT
A motion to adjourn was moved and carried at 11:00 p.m.
RECOMMENDATIONS: none
If. REPORT OF THE AUDIT COMMITTEE
MEMBERS PRESENT
T. Grant R. Robertson
G. Hart R. Tisdale (Chair)
T. van Pinxteren
1. APPROVAL OF AGENDA
The agenda was approved by motion.
TERRY ROBERTS
Chairperson
2011 JUNE 21
3:00 - 4:26 p.m.
ADMINISTRATION AND OTHERS
B. Greene
B. Ernst
K. Meeson
D. Gurnham
J. Pratt
J. Knight
B. Tucker
A. Meloche
J. Berkin
C. Temple
F 1
2. CONFLICTS OF INTEREST - none declared. ;
2011 June 28... 37
12. REPORTS OF COMMITTEES - cont'd
f. REPORT OF THE AUDIT COMMITTEE - confd
3. 2011 AUDIT SERVICE PLAN
D. Gurnham, Deloitte, introduced the other staff members from Deloitte in attendance. He
advised the Committee that he has accepted a position in Western Canada and that Al Meloche,
Audit Engagement Partner, would be assuming his duties pertaining to TVDSB.
A. Meloche introduced the 2011 Audit Service Plan for the year ending August 31, 2011. He
reviewed the Executive Summary, highlighting the key elements; audit scope, materiality, audit
risks, fraud risk, internal control matters, audit team, timetable, engagement letterand complete
engagement reporting. He advised that Deloitte fees will remain the same as the previous
year's fees and confirmed the firm's independence from TVDSB.
C. Temple reviewed the risk -based audit approach. He explained the initial planning, assessing
and responding to engagement risk, as well as the development and executing of the audit plan
and the reporting and assessing of performance. He noted that the plan has been tailored to the
Board, and will constantly evolve as risks are identified.
J. Knight reviewed the audit scope and its compliance with PSAB. He advised that the overall
materiality level used in their assessment has been set at $14,900,00, which was determined
at 2% of the Board's expenditures. Preliminary risk assessment has identified three key areas
of audit focus; school cash receipts, cut-off of expenses and salaries and benefits.
Deloitte staff responded to questions from Committee members. They were asked by R.
Robertson to address an error in the Executive Summary related to reporting of both
uncorrected and corrected misstatements, and have subsequently provided the revised version
to Administration. Discussion regarding materiality and matters of high risk followed.
4. REPORT OF THE IN -CAMERA MEETING OF 2011 JUNE 21
A motion to move in -camera was approved at 3:38 p.m. The Committee met in -camera to
discuss personnel and legal issues. The Committee reconvened in public session at 4:24 p.m.
5. OTHER BUSINESS - none
6. NEXT MEETING - 2011 September 20.
7. ADJOURNMENT - A motion to adjourn was moved and carried at 4:25 p.m.
RECOMMENDATIONS: none
RUTH TISDALE
Chairperson
._1
2011 June 28... 38
12. REPORTS OF COMMITTEES - confd
g. REPORT OF THE CHAIRS' COMMITTEE
MEMBERS PRESENT
T. Grant (Chair) G. Hart (9:53)
J. Bennett T. Roberts
2011 JUNE 22
9:29-11:51 a.m.
ADMINISTRATION AND OTHERS
B. Tucker S. Christie
1. APPROVAL OF AGENDA
Items 12.a and b. were added to the agenda. It was approved by motion as amended.
2. CONFLICTS OF INTEREST - none declared
3. REVIEW OF 2011 JUNE 28 BOARD AGENDA
The agendas for the in -camera and public Board meetings of June 28, 2011 were discussed.
The following motion was moved and carried:
That the public meeting of June 28, 2011, commence at the end of the in camera
meeting and no earlier than 5:30 p.m., commencing with Item 12.b of "Reports of
Committees"; and that the meeting recess by 6:15 and reconvene at 7:00 p.m.
An electronic vote will be taken to start the public meeting at 5:30 p.m. in accordance with Board
Bylaws.
4. CORRESPONDENCE
The following correspondence was added to the June 28 Board agenda under
"Communications':
• Citizenship and Immigration Canada regarding settlement funding in Ontario;
• Citizenship and Immigration Canada regarding Adult Non -Credit Language training
program funding.
Chair Grant indicated that the Minister of Education's office acknowledged receiptof our Full -
Day Early Learning Kindergarten letter and has arranged for a meeting with Minister
Dombrowsky and the Chair and Vice -Chair of the Board for July 20, 2011.
5. STRATEGIC PLAN FACILITATOR
Ontario Education Services Corporation (OESC) Executive Director Bob Williams joined the
meeting via teleconference to discuss potential trainers/facilitators to lead the Board's
Strategic Plan discussions. He described the biographies received through OESC and the
applicants' experience in relation to the diverse culture of the Board. He reviewed fees and
refunds available through the Ontario Public School Boards' Association and suggested that
formats of a single facilitator or co -facilitators be considered. Advantages and costs related
to the co -facilitator approach were discussed.
It was agreed that Mr. Williams will confirm the applicant(s)' availability to attend the SO
Planning session on August 26 and 27. Trustees will consider the submissions at the June
28 in -camera meeting.
i t
2011 June 28... 39
12. REPORTS OF COMMITTEES - confd
g. REPORT OF THE CHAIRS' COMMITTEE - confd
5. STRATEGIC PLAN FACILITATOR - cont'd
It is expected that the process will be modified as it moves forward and the roll -out is planned.
It was agreed that following consultation with the Board, the Director and the Chairs' Committee
will meet with the facilitator(s) to discuss expectations for the planning session. Itwas suggested
that Director Tucker and the Committee meet to plan for the discussions with the facilitator(s).
Purchasing Supervisor C. MacKenzie joined the meeting to describe RFP submissions. It was
agreed to withdraw the bid, as permitted in the RFP process, and advise the bidders accordingly.
Director Tucker advised that the supervisory officers will attend on the afternoon of the August
26 planning session.
6. PERSONAL MATTER - IN -CAMERA
The committee moved in camera by motion at 10:56 a.m. to discuss a personal matter. It
reconvened in public session at 11:15 a.m.
7. BOARD SURVEY
Chair Grant described the Board survey submissions. Trustees who did not submit their
response are invited to provide them to S. Pullam, Trustees' Assistant, as soon as possible. She
indicated that the tool could be used twice a year to guide issues under consideration and
evaluate the Board's proceedings. It was suggested that the results be shared with the Strategic
Plan facilitator.
8. STUDENT TRUSTEE MENTORS 2011-12
Chair Grant indicated that mentors for the new student trustees are to be appointed. It was
suggested that both a rural and urban mentor be identified recognizing that both student trustees
are from the City of London. It was agreed that Trustee Bennett will serve as mentor for Sheila
Amri and Trustee Hart for Won June Tai.
9. POTENTIAL FALL DATE TO HOST LONDON DISTRICT CATHOLIC SCHOOL BOARD
TRUSTEES
It was agreed that a date will be sought in the fall to host the trustees of the London District
Catholic School Board. It was suggested that an agenda be developed for discussion at the
meeting.
10. INTERCULTURAL DIALOGUE INSTITUTE LONDON REQUEST
Chair Grant spoke to a request to be a host for the upcoming Intercultural Dialogue Institute
Friendship dinner. The request was referred to the Director for follow-up and reporting to the
Committee in September.
11. REQUEST TO PRESENT TO BOARD
A requestfrom Search Foundation to present to the Board information on mental health services
in the West Middlesex County area was considered. It was agreed to refer the request to the
Administration for handling.
2011 June 28... 40
'1
12. REPORTS OF COMMITTEES - cont'd -
g. REPORT OF THE CHAIRS' COMMITTEE - cont'd
12. OTHER BUSINESS
a. All Candidates' Meetings
Chair Grant indicated that boards have been asked to consider holding All Candidates'
meetings on September 20 to discuss the provincial candidates' commitment to public
education. Director Tucker advised that no action has been taken at this time noting the
timing of the request and the proposed date early in the new school year. Chair Grant will
share the information with the Chair of the Thames Valley Parent Involvement Committee.
b. Meeting with City of London Mayor and Councillors
Trustee Bennett inquired about any further dialogue regarding a potential meeting with the
City of London mayor and councillors. Chair Grant indicated that no date has been set.
13. FUTURE MEETINGS
The next meeting was scheduled for at 9:00 a.m. on September 7, 2011.
14. ADJOURNMENT
The meeting adjourned at 11:51 a.m. by motion.
1:1*9191MM4,111 i •Ti-
T. GRANT
Chairperson
At 6:19 p.m., Chair Grant called a recess with the meeting to reconvene at 7:00 p.m.
h. POLICY WORKING COMMITTEE DOCUMENTS
Chair Grant noted that there were several policies and procedures that were brought forward for
review and information as a result of the Policy Working Committee meeting held earlier in the
day.
Trustee Hart advised that the six policies and procedures were being presented as they will be
circulated within the system with an implementation date of 2011 September 1, in accordance with
Ministry of Education expectations.
Exec. Supt. B. Greene described the Purchasing Policy presented for approval and the procedure
for information. The policy has previously been implemented.
Exec. Supt. M. Sereda provided trustees with a copy of the Attendance Support Program Policy
and Procedure for information. It was noted that the policy was previously approved.
Exec. Supt. Elliott provided the Homework Guidelines Independent Procedure, French As A
Second Language (FSL) Core French - Elementary independent Procedure, English As A Second
Language/English Literacy Development Teacher (ESUELD) Staffing Allocations and Program
Delivery Independent Procedure and Religious and Faith Based Accommodation of Student
Procedure for information.
2011 June 28... 41
12. REPORTS OF COMMITTEES - cont'd
h. POLICY WORKING COMMITTEE DOCUMENTS - cont'd
Director Tucker commended Exec. Supt. Elliott and D. Goodwin, Learning Supervisor, for
meeting with religious and faith leaders within the community. He noted that relationships have
been built and the Board continues to receive positive feedback, specifically from the Muslim
community.
RECOMMENDATION:
That the Purchasing Policy be approved.
The recommendation was approved on motion of G. Hart, seconded by R. Tisdale.
I. REPORT OF THE COMMITTEE OF THE WHOLE - IN CAMERA 2011 JUNE 28
5,10 n_m_ - 6,05 n_m_
MEMBERS PRESENT
ADMINISTRATION AND OTHERS
J. Bennett (Chair)
P. Jaffe
B. Tucker
M. Moynihan
R. Campbell
B. McKinnon
K. Dalton
V. Nielsen
J. Coghiin
B. Murray
L. Elliott
M. E. Smith
J. Daniels
S. Polhill
B. Greene
B. Sonier
T. Grant
T. Roberts
M. Sereda
P. Tufts
G. Hart
P. Sattler
K. Edgar
K. Wilkinson
W. Huff
R. Tisdale
L. Griffith -Jones
L. Baines
J. Todd
Regrets: W. Huff
The Committee met in camera from 5:10 p.m. to 6:05 p.m.
1. APPROVAL OF AGENDA
The agenda was approved by motion.
2. CONFLICTS OF INTEREST - No conflicts of interest were declared.
3. Confidential legal and personal matters were discussed.
4. RISE AND REPORT
A motion to rise and report was moved and carried at 6:05 p.m.
RECOMMENDATIONS:
1. That the Thames Valley District School Board enter into a three-year contract for the
period of 2011 September 1 to 2014 August 31 with two one-year renewal options with
Goodman Group Insurance and/or Morneau Shepell to provide Benefits Consulting
Services to Human Resources.
2. That the motion approved at the June 28, 2011, in -camera meeting related to staffing be
approved.
3. That the Board negotiate with John Dinner and Marilyn Gouthro regarding serving as co -
facilitators in preparation for the Board's Strategic Planning session on August 26 and
27.
JOYCE BENNETT
Chairperson
The recommendations were approved on motion by J. Bennett, seconded by R. Tisdale.
2011 June 28... 42
13. COMMUNICATIONS
a. Ontario Public School Boards' Association - Update
Trustee Sattleradvised thatthe 23`d AGM & Program 2011 and Canadian School Boards Association
(CSBA) Congress conference will be held on 2011 July 7.
b. Citizenship and Immigration Canada Re Settlement Funding
Chair Grant referred trustees to the correspondence received from Citizenship and Immigration
Canada (CIC) concerning settlement funding in Ontario. The letter outlines the value of all proposals
received by Immigration Canada far exceeds what CIC can fund.
c. Citizenship and Immigration Canada Re Audit Non -Credit Language Training
Trustee Grant noted that the Board has received a letter from the Ministry of Citizenship and
Immigration advising that the Ontario government is continuing to make investments in language
training. It is, therefore, increasing funding for the 2011/12 school year to $3,344 perAverage Daily
Enrolment (ADE), which is an increase of $101 to the current school year funding.
16. NOTICE OF MOTION - none
17. MOTION - NOTICE OF WHICH HAS BEEN GIVEN - none
18. ADDITIONAL ITEMS - none
19. QUESTIONSICOMMENTS BY MEMBERS
20. ADJOURNMENT
The meeting adjourned at 11:37 p.m. on motion of T. Roberts, seconded by R. Tisdale.
Confirmed: " -
Cha erson
The following electronic motion of June 22 was approved:
Thatthe public Board meeting of 2011 June28, commence atthe end of the in -camera meeting,
no earlierthan 5:30 p.m., commencing with Item 12.b. of the "Reports of Committees", and that
the meeting recess by 6:15 p.m. and reconvene at 7:00 p.m.
Poll Vote:
YEAS: T. Grant, J. Bennett, R. Campbell, G. Hart, P. Jaffe, B. McKinnon, T.
Roberts„J. Todd
NAYS:
NO VOTES SUBMITTED: J. Coghlin, W. Huff, S. Polhill, P. Sattler, R. Tisdale
Student Trustee Daniels yea
Student Trustee Murray nla
2011 June 28... 43
SUMMARY OF APPROVED RECOMMENDATIONS OF 2011 June 28
That the Director's Anti -Bullying Taskforce report be spread upon the minutes.
That the members of the Board accept the TVRAA Agreement as provided.
THAT the attendance area for East Oxford Central Public School effective 2012 September 01 be as
follows:
The current East Oxford Central Public School attendance area plus the portion of the current North
Norwich Public School attendance area down to and including properties facing both sides of County
Rd. 59/County Rd. 21 plus the Village of Burgessville South, such that:
Starting at the point which is at the back of the lots fronting onto the north side of Kam Road and
intersecting with a point which is at the back of the lots fronting onto the east side of Folden's Line,
thence proceeding in a north-easterly direction along the back of the lots fronting onto the north side
of Kam Road until its intersection with the back of the lots on the southern tip of Anderson Street„
thence proceeding in a south-easterly direction along the line (which is the City of Woodstock
Municipal Boundary line) along the back of the lots fronting onto the west side of Mill Street to a point
which intersects with Mill Street and Athlone Avenue then down the centre line until the intersection
with the Macdonald -Cartier Freeway, thence proceeding in an easterly direction along the south side
of the Macdonald -Cartier Freeway (which is the City of Woodstock Municipal Boundary) to a point
which is in line with the southerly extension of Springbank Avenue South, thence proceeding in a
northerly direction on the centre line of Springbank Avenue South until intersecting with Parkinson
Road, thence proceeding in an easterly direction along the centre line of Parkinson Road until its
intersection with Brick Pond Lane, thence proceeding in a north-westerly direction along the back of
the lots fronting onto the east side of Brick Pond Lane until its intersection with Springbank Avenue
South, thence proceeding in a northerly direction until its intersection with Dundas Street, thence
proceeding in an easterly direction along the centre line of Dundas Street (Highway 2) until its
intersection with Muir Road South, thence proceeding in a southerly direction along the centre line
of Muir Road South (Muir Line) until its intersection with County Road 59-County Road 21, thence
proceeding in a westerly direction along the back of the lots fronting onto the south side of County
Road 59-County Road 21 until its intersection with the back of the lots fronting onto Burgess Street
(which is the east Municipal Boundary of the Village of Burgessville), thence proceeding in a southerly
direction along the east Municipal boundary of the Village of Burgessville to its intersection with the
south Municipal boundary of the Village of Burgessville, thence proceeding in a westerly direction
along the south Municipal boundary of the Village of Burgessville to its intersection with the west
Municipal boundary of the Village of Burgessville, thence proceeding in a northerly direction along the
west Municipal boundary of the Village of Burgessville until its intersection with the back of the lots
fronting onto the south side of Church Street (County Road 59), thence proceeding in a westerly
direction along the back of the lots fronting onto the south side of County Road 59 until its intersection
with Zenda Line, thence proceeding in a northerly direction along the centre line of Zenda Line until
its intersection with Beaconsfield Road, thence proceeding in a westerly direction along the centre
line of Beaconsfield Road until its intersection with Cuthbert Road, thence proceeding in a
north-westerly direction along the back of the lots fronting onto the east side of Foldens Line to its
intersection with a point which is at the back of the lots fronting onto the north side of Kam Road.
THAT the attendance area for the new Norwich Elementary School be effective 2012 September 01
as follows.
Starting at the point which is the intersection of the back of the lots fronting onto the south side of
County Road 59 -County Road 21 and the centre line of Zenda Line, thence proceeding in an easterly
direction along the back of the lots fronting onto the south side of County Road 59-County Road 21
until its intersection with the centre line of Base Line Road (Eastern Municipal Boundary Limit for the
County of Oxford), thence proceeding in a southerly direction along the back of the lots fronting onto
the east side of Base Line Road to its intersection with Caley Road, thence proceeding in an easterly
2011 June 28... 44
SUMMARY OF APPROVED RECOMMENDATIONS OF 2011 June 28 - cont'd
direction to its intersection with Windham Line, thence proceeding in a southerly direction along the centre
line of Windham Line to a point which is in line with Swimming Pool Road (Eastern Municipal Boundary Limit
for the County of Oxford) to its intersection with the centre line of Mall Road, thence proceeding in a westerly
direction along the centre line of Mall Road to its intersection with the back of the lots fronting onto the east
side of Rock Mills Road, thence proceeding in a northerly direction along the back of the lots fronting onto the
east side of Rock Mills Road (County Road 13) to a point which intersects with the back of the lots fronting
onto the north side of Maple Dell Road, thence proceeding in a westerly direction along the back of the lots
fronting onto the north side of Maple Dell Road to its intersection with the centre line of Zenda Line, thence
proceeding in a northerly direction along the centre line of Zenda Line to a point which intersects with the back
of the lots fronting onto the south side of County Road 59-County Road 21.
Poll Vote
YEAS: T. Grant, J. Bennett, R. Campbell, J. Coghlin, G. Hart, W. Huff, P. Jaffe, B.
McKinnon, S. Polhill, P. Sattler, T. Roberts, R. Tisdale, J. Todd
NAYS: none
ABSTENTIONS: none
Student Trustee Daniels yea
Student Trustee Murray yea
Subjectto Ministry of Education approval for Capital Funding, that Colborne Street Public School at
25 Colborne St., Strathroy, ON N7G 2M1 be closed as of 2013 June 30 and declared surplus;
Southdale Public School at 248 Keefer St., Strathroy, ON N7G 1 E2 be closed as of 2013 June 30;
A new JK - 8 English language elementary school in Strathroy be constructed to current Board
standards;
Southdale Public School be converted to a single-track French Immersion school site, effective 2013
September and receive an addition to accommodate increased enrolment and enhanced program
space;
A permanent addition, renovations and enhancements of program space be made to meet TVDSB
standards for North Meadows Public School.
That the English program students at Colborne Street Public School be accommodated at the new
Strathroy elementary school and North Meadows Public School.
That the students of Southdale Public School be accommodated at the new Strathroy elementary
school and North Meadows Public Schools.
That the French Immersion program students at Colborne Street Public School be accommodated
at the Southdale Public School site.
That Senior Administration consult with Adelaide- W. G. MacDonald, Caradoc North, Colborne
Street, North Meadows and Southdale Public School communities on the boundaries for North
Meadows Public School and the proposed Strathroy elementary school.
That three Design Committees be established with the school communities affected to assist in the
design of the new Strathroy elementary school and additions to North Meadows and Southdale
Public Schools.
That a Naming Committee be established for the new Strathroy elementary school and the new
French Immersion Public School on the Southdale site.
2011 June 28... 45
SUMMARY OF APPROVED RECOMMENDATIONS OF 2011 June 28 - cont'd
Poll Vote
YEAS: T. Grant, J. Bennett, R. Campbell, J. Coghlin, G. Hart, W. Huff, P. Jaffe, S. Polhill, P. Sattler,
T. Roberts, R. Tisdale, J. Todd
NAYS: B. McKinnon
ABSTENTIONS: none
Student Trustee Daniels yea
Student Trustee Murray yea
That the students of Sherwood Forest Public School be accommodated at Orchard Park Public
School;
That Sherwood Forest Public School at 7 Annadale Dr., London, ON N6G 2135 be closed as of 2013
June 30.
Poll Vote
YEAS: T. Grant, J. Bennett, R. Campbell, J. Coghlin, G. Hart, W. Huff, P. Jaffe, B. McKinnon, S.
Polhill, P. Sattler, T. Roberts, R. Tisdale, J. Todd
NAYS: none
ABSTENTIONS: none
Student Trustee Daniels yea
Student Trustee Murray yea
That Sherwood Forest Public School be declared surplus no earlier than 2013 June 30, unless
directed otherwise by the Board, in order that an alternative plan for the future use of the facility and
property may be explored with the City of London, or a community partner.
Poll Vote
YEAS: T. Grant, J. Bennett, R. Campbell, J. Coghlin, G. Hart, W. Huff, P. Jaffe, B. McKinnon, S.
Polhill, P. Sattler, T. Roberts, R. Tisdale, J. Todd
NAYS: none
ABSTENTIONS: none
Student Trustee Daniels yea
Student Trustee Murray yea
That Senior Administration complete a boundary review in the area affected prior to the Design
Committee for Orchard Park Public School.
That additions and renovations to accommodate the projected student enrolment, and
enhancements of program space be made to meet TVDSB standards for Orchard Park and
University Heights Public Schools, subject to Ministry Capital Funding approval;
- That a Design Committee be established with the communities affected to assist in the design of the
consolidated Orchard Park Public School.
That University Heights Public School retain theirgrade 7 students as of September2012 and grade
8 students as of September 2013 for the gradual expansion to a JK - 8 elementary school.
- That a Naming Committee be established for the consolidated Orchard Park Public School.
SEAC recommends, after having reviewed and provided input into the 2011-2012 Special Education
Report, that the Board approve the report for submission to the Ministry of Education.
2011 June 28...46
SUMMARY OF APPROVED RECOMMENDATIONS OF 2011 June 28 - cont'd
That the Board approve the 2011-2012 Special Education Budget as presented at the 2011 June
07 SEAC meeting noting concerns that the Ministry funding formula does not match the total Special
Education needs within the Board.
That the Purchasing Policy be approved.
That the Thames Valley District School Board enter into a three-year contract for the period.of 2011
September 1 to 2014 August 31 with two one-year renewal options with Goodman Group Insurance
and/or Morneau Shepell to provide Benefits Consulting Services to Human Resources.
That the motion approved at the June 28, 2011, in -camera meeting related to staffing be approved.
That the Board negotiate with John Dinner and Marilyn Gouthro regarding serving as co -facilitators
in preparation for the Board's Strategic Planning session on August 26 and 27.
Electronic Vote of June 22, 2011
That the public Board meeting of 2011 June 28, commence at the end of the in -camera meeting, no
earlier than 6:30 p.m., commencing with Item 12.b. of the "Reports of Committees', and that the
meeting recess by 6:15 p.m. and reconvene at 7:00 p.m.