Loading...
3/22/2011 - Regular Board MeetingTHAMES VALLEY DISTRICT SCHOOL BOARD REGULAR BOARD MEETING,PUBLIC SESSION 2011 MARCH 22,7:00 P.M. BOARD ROOM,EDUCATION CENTRE AGENDA V-verbal M -material 1.CALL TO ORDER V 2.0 CANADA V 3.SPECIAL MUSICAL PRESENTATION -John P.Robarts Public School Rock Band V 4.APPROVAL OF AGENDA M 5.OFFICIAL RECORD M 6.RECOGNITIONS -none 7.CONFLICTS OF INTEREST V 8.CHAIR'S ANNOUNCEMENTS V 9.DIRECTOR'S ANNOUNCEMENTS V 10.ADMINISTRATIVE PRESENTATION a.Thames Valley District School Board Mental Health Strategic Plan,2010-2015 M 11.MINUTES OF THE 2011 MARCH 08 BOARD MEETING M a.Confirmation of Minutes b.Business Arising from the Minutes 12.STUDENT TRUSTEES'UPDATE V 13.REPORTS FROM THE ADMINISTRATION a.Report of the Colborne Street Public School Accommodation Review Committee M b.Report of the Lord Elgin Public School Accommodation Review Committee M c.Senior Administrative Response to the Churchill Accommodation Review Committee (Sir Winston Churchill,F.D.Roosevelt,Lord Nelson and Prince Charles Public Schools)M 14.REPORTS OF COMMITTEES a.Special Education Advisory Committee,2011 March 01 M b.Chairs'Committee,2011 March 09 M c.Committee of the Whole -In Camera,2011 March 22 V 15.COMMUNICATIONS a.Ontario Public School Boards'Association -Update V b.Thames Valley Parent Involvement Committee Update V c.First Nations Advisory Committee Appointments M 16.NOTICE OF MOTION 17.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -none 18.ADDITIONAL ITEMS 19.QUESTIONS/COMMENTS BY MEMBERS 20.ADJOURNMENT THAMES VALLEY DISTRICT SCHOOL BOARD REGULAR MEETING,PUBLIC SESSION 2011 MARCH 22 The Board met in regular session on 2011 March 22 in the Board Room at the Education Centre,meeting in public session at 7:00 p.m. to 9:55 p.m.The following were in attendance: TRUSTEES ADMINISTRATION AND OTHERS T.Grant (Chair)P.Jaffe B.Tucker B.Sonier J.Bennett B.McKinnon K.Dalton P.Tufts R.Campbell B. Murray L.Elliott K.Wilkinson J.Coghlin S.Polhill (-815/930)B.Greene K.Bushell J.Daniels P.Sattler C.Bourbonnais-MacDonald S.Christie G.Hart R.Tisdale L.Griffith-Jones D.Rajala W.Huff J.Todd S.Hughes B.Seto M.Moynihan K.Aitken M.E.Smith R.Hoffman Regrets:T.Roberts 1.CALL TO ORDER. Board Chair T.Grant called the meeting to order at 7:00 p.m. 2./3.O CANADA AND MUSICAL PRESENTATION The appreciation of the Board was extended to the J. P.Robarts Public School Rock Band and Conductor Jane Kennedy for leading in the singing of O Canada and performing two musical selections. 4.APPROVAL OF AGENDA The agenda was approved on motion of P.Jaffe,seconded by G. Hart. 5.OFFICIAL RECORD S.Christie,Supervisor,Corporate Services,read the following official record into the minutes: "We regret to record the deaths of Barbara Buchner,an elementary teacher with the Thames Valley District School Board on 2011 March 07 and Kayla Maybee,an eight-year-old student at Eckoe Central Public School on 2011 March 05." 6.RECOGNITIONS -none 7.CONFLICTS OF INTEREST Trustee S.Polhlll declared a perceived conflict of interest with respect to item 13.c on the Sir Winston Churchill Public School Accommodation Review Committee. 8.CHAIR'S ANNOUNCEMENTS Chair Grant announced that the 2011 April 1 school tour has been cancelled as Trustees were not available on this date.An alternate date may be set for May.The tour scheduled for 2011 April 15 at College Avenue Secondary School is planned.She asked that Trustees advise S.Christie if they are able to attend.Director Tucker suggested that the Senior Administration look at adding an additional school to tour on April 15. Chair Grant also requested that Trustees indicate to S.Pullam as to whether they will be attending the 2011 April 29 calendar training from 4:30 to 6:00 p.m. 2011 March 22...2 9.DIRECTOR'S ANNOUNCEMENTS DirectorTucker announced that there has been a decision on the Upper Canada arbitration regarding ciass size language specificaiiy with respect to Fuii Day Kindergarten noting the Arbitrator ruled in favour in the union. He also advised that under the Public Sector Salary Disclosure Act,the list of staff earning over $100,000 in the previous year has been submitted and represents a 2%increase as a result of the 27 pay periods that year.He noted that there may be some teachers who also exceed the cap because they were on the four-for-five,self-funded leave and have withdrawn from the plan.The Board must pay bacl<salaries that were withheld under the conditions of the plan. Supt.B.Sonier described a secondary student and parent Safe Schools survey to be available 2011 March 28 and posted on the Board and school websites.She advised that this is the first time that a survey has been available to parents via the website and noted that the results will be available at the end of May compiled through the Research and Assessment department.Trustees will be apprised of the Board results in the fall. Safe School action plans are due for secondary schools at the end of June.They will be using their school base data,alpng with two reference resources,The Sustainable Strategies forSafe Schools and Creating Safe School Environments from Small Steps to Sustainable Change.As one of the co author of the book.Trustee Jaffe advised that he would not receive any remuneration noting that all monies will go back into the University of Western Ontario.Trustee Jaffe and co-author Lynn C. Crook will provide training to administrators at the end of April. 10.ADMINISTRATIVE PRESENTATIONS a.THAMES VALLEY DISTRICT SCHOOLS BOARD MENTAL HEALTH STRATEGIC PLAN,2010 -2015 Exec.Supt.L.Elliott presented the report on the TVDSB Mental Health Strategic Plan 2010-2015 on behalf of Supt.K.Daiton.She advised that mental health and wellness is a growing area of concern.Statistics show that between one in four and one in five students will deal with a mental health and wellness issue at some point during their teen years. In 2010,with the support of the Thames Valley District School Board Mental Health and Wellness Committee,a small group began the process of developing a Strategic Plan for Mental Health and Wellness for Thames Valley. Dr. Michelle Gilpin was appointed to lead the project,with the support of the leadership team and with the input and inclusion of our student champion for mental health and wellness,Paige Lawson.One year later,they are pleased to provide a report to the Board on the accomplishments to date as well as the next steps in the development and Implementation of the plan and its components. The mission of the draft strategic plan is for Thames Valley District School Board to acknowledge that mental well-being is an enabler for school success.The vision and end goal Is for every school in the TVDSB to be a mentally healthy school. The key components of a mentally healthy school are outlined as follows: Health and well-being Working together Safety Connect to community Doing what works to prevent problems Taking care of self and others High expectations Positive relationshipsitrust 2011 March 22...3 10.ADMINISTRATIVE PRESENTATIONS -cont'd a.THAMES VALLEY DISTRICT SCHOOLS BOARD MENTAL HEALTH STRATEGIC PLAN, 2010-2015-cont'd The next steps in development and implementation are set out below. Teacher Capacity Building T0 develop strategies and Implementation plans to improve teacher capacity to respond to mental health challenges in students. Resiliency To develop a broader-based Implementation of strategies in schools which build resiliency among students. Cultural Sensitivity To enhance the cultural sensitivity of staff and to develop culturally specific and culturally relevant intervention for students. Family Engagement To extend existing strategies offamily engagement with a focus on supporting the mental health and well-being of students. Multidlsciplinary Mental Health Teams To develop the conceptual role of a multidisciplinary mental health team for each school. Prevention To recommend and promote the implementation of school-based prevention programs. Mental-Health Stigma Reduction To develop anti-mental health stigma strategies for the Board. The four Task Groups include the Anti-Stigma Campaign,Cultural Sensitivity and Family Engagement,Teacher Capacity and Inter-Disciplinary Teamwork and Prevention and Resiliency Programs. Trustee Jaffe expressed to the Board that the issue of bullying and mental health are overlapping issues and that there is a need to have assistance in place for those students. Supt.Sonier advised that the Safe Schools program deals with mental health and anti stigma and that the Safe Schools Committee is currently considering solutions. Trustee Bennett inquired on how the document Understand Me would be used and it was noted that the TVDSB Mental Health Strategic Plan would be distributed to all schools with reference to the full document which will be posted in various areas of the website for easy access.It was noted that itwill be an effective tool to be used and discussed at school council meetings and helpful for principals to have for discussion with parents on bullying,safe school and mental health connection issues. 11.MINUTES OF THE 2010 MAY 11 BOARD MEETING a.CONFIRMATION OF MINUTES The minutes of the Regular Board Meeting,2011 March 08 were adopted on motion of J. Todd seconded by J.Bennett.Copies were provided to trustees with corrected paging. b.BUSINESS ARISING FROM MINUTES -none 2011 March 22...4 12.STUDENT TRUSTEES'UPDATE It was confirmed to the Board that the StudentTrustee election is scheduled for 2011 April 27 and that the deadline for filing applications is 25 March 2011. 13.REPORTS FROM THE ADMINISTRATION a.REPORT OF THE COLBORNE STREET PUBLIC SCHOOL ACCOMMODATION REVIEW COMMITTEE Chair Grant presented the following report regarding the Colborne Street Public School Accommodation Review Committee and thanked the members who served on the committee for their hard work over the past year. The report addressed accommodation at Colborne Street, North Meadows,and Southdale Public Schools. Following receipt of the report,Administration will provide a response to the Board within30 days. Public Input to the Board will be scheduled within a minimum of 60 days following receipt of the Senior Administration's response after which time there will be a decision of the Board. Recommendations: In support of the Committee's mandate to respond to the Senior Administrations's recommendation,the Colborne Street Accommodation Review Committee (Colborne St., North Meadows,Southdale Public Schools)approved the following recommendations on 2011 March 2. The Committee recommends: 1.That Colborne Street PS be closed. 1.1 Attempt to move as many English and/or French Immersion students as possible together to the new site(s). 2.That the outcome of the Colborne Accommodation Review Committee ensures the continued viabilityof Adelaide W. G.MacDonald,Caradoc North, North Meadows and Southdale Public Schools in the Thames Valley District School Board. 3.North Meadows Public School to receive enhancements which include the addition of learning resource centre,general arts room and two classrooms as well as renovations in accordance with Senior Administration recommendations.Inadditionthe following are being recommended: 3.1 Compliance with Accessibility for Ontarians with Disabilities standards 3.2 Kiss and drop area to be created to ensure student safety 3.3 Library and Gymnasium enhancements to accommodate the projected growth 3.4 Increase onsite parking for parents to alleviate traffic congestion and ensure student safety (consult with Municipality where appropriate) 4.Boundary review and catchment areas for all Strathroy area schools. 4.1 Minimize disruption of students through boundary review 4.2 Establish a committee with parent and community representation from each Strathroy area school including Adelaide W.G.MacDonald Public School and Caradoc North Public School to participate in the boundary review 5.Construction of new JK to 8 Strathroy school. (Both options would be subject to a boundary review) 2011 March 22...5 13.REPORTS FROM THE ADMINISTRATION -cont'd a.REPORT OF THE COLBORNE STREET PUBLIC SCHOOL ACCOMMODATION REVIEW COMMITTEE -cont'd 5.1 Option A: a)Construction of a new JK to 8 single track English Strathroy School I)School to include DC Suite II)Explore all viable community partnerships/hubs (i.e.Family Literacy,Ontario Early Years Centres,YMCA -before and after school care,indoor pool) ill)Naming committee for new school Iv)School gym and library to be built to program standards for a school of 600 students v) Kiss and drop area to be created to ensure student safety vi)Onsite parking for parents to alleviate traffic congestion and ensure student safety (consult with Municipality where appropriate) b)Southdale PS to be designated a single track French Immersion school with renovations and the addition of learning resource centre and classrooms i) Kiss and drop area to be created to ensure student safety ii)Onsite parking for parents to alleviate traffic congestion and ensure student safety (consult with Municipality where appropriate) ill)JK French Immersion entry point implemented iv)Extended French entry level to be implemented v)Planning committee to ensure that the least amount of playable green space is used to accommodate the new additions vi)Naming committee for French Immersion school 5.2 Option B: a)Construction of a new Dual Track Strathroy School i) Built on new location not Colborne site ii)School to include DC Suite iii)Explore all viable community partnerships/hubs (I.e. Family Literacy,Ontario Early Years Centre,YMCA-before and after school care,Indoor pool) iv) Naming committee for new school v)School gym and library to be built to program standards for a school of 600 students vi) Kiss and drop area to be created to ensure student safety vii)Onsite parking for parents to alleviate traffic congestion and ensure student safety (consult with Municipality where appropriate) viil)Balanced number of students for each track ix) JK French Immersion entry point implemented x)Extended French entry level to be implemented b)Southdale PS remain Single Track English School I)Kiss and drop area to be created to ensure student safety II)Onsite parking for parents to alleviate traffic congestion and ensure student safety (consult with Municipality where appropriate) 2011 March 22...6 13.REPORTS FROM THE ADMINISTRATION -cont'd a.REPORT OF THE COLBORNE STREET PUBLIC SCHOOL ACCOMMODATION REVIEW COMMITTEE -cont'd Background The Thames Valley District School Board approved the following motion on 2009 November 24. 1.That administration be authorized to proceed v^/ith the following amended Accommodation Review Committee (ARC),reviewed by the Capital Plan Advisory Committee 2009 January 21,and approved by the Board 2009 March 10: Colborne Street,North Meadows,Southdale Public Schools (Delete Oxbow, Parkview, Valleyview Public Schools;add North Meadows Public School) Previously Approved -Proposed Membership is amended - Colborne Street,North Meadows,Southdale Public Schools Projected future pupil enrolment,building condition,French Immersion growth and available capacity at these two JK-8 schools and one dual-track English JK-8 and SK-8 French Immersion school suggest that this review is warranted immediately.Administration recommends that the Accommodation Review Committee would consider closing Colborne Street Public School, moving the French Immersion elementary program to Southdale Public School as a single-track program with Southdale Public School receiving appropriate renovations,and building a new school to service the English program.With the construction ofa new school,a boundary review for English programming would be necessary to accommodate pupils at North Meadows and the new school. Initially the Board approved this Accommodation Review Committee with Oxbow,Parkview and Valleyview Public Schools on 2009 March 10.Since Valleyview is no longer being considered as a potential French Immersion site,these schools are no longer necessary as a potential solution for the accommodation of pupils.Adding North Meadows will include all schools in the Town of Strathroy,allowing for a boundary review for English program students. (2009 November 24 Report to the Board,entitled.Annual Puoii Accommodation Report) The eight Committee members,representing three school communities met on the following dates: Organizational Meeting:April 15,2010 Public Consultation Meetings: May 20,2010 June 17,2010 September 16,2010 October 28,2010 December 09,2010 The Committee compiled their draft recommendations on 2011 January 13, 20 and 24. An additional meeting was set within30 days followingto provide opportunity for public input on their recommendations.That meeting was scheduled for 2011 February 23 at Southdale Public School. Representatives of the Thames Valley District School Board included Trustee S.Peters and Trustee T. Grant, who presided over the meetings.Administrative support was provided by P. Tufts,Superintendent of Education; G.Owens,Planning Officer;K.Bushell, Executive Officer, Capital Planning;K. Nuckowski,Supervisor Operations and Principals M. DiCarlo,Colborne Street Public School; D. Scott, North Meadows Public School; P.Westaway,Southdale Public School. 2011 March 22...7 13.REPORTS FROM THE ADMINISTRATION -cont'd a.REPORT OF THE COLBORNE STREET PUBLIC SCHOOL ACCOMMODATION REVIEW COMMITTEE -cont'd During the course of its meetings, the Committee considered,discussed and Investigated the benefits,issues,concerns and considerations of the Administrative recommendation.The Committee received fiveindividual publlcconsultations and three group public consultations.Two pieces of written correspondence were received and distributed to the Accommodation Review Committee members on 2010 October 28. Communication/Consultation The Committee members informed and consulted their respective communities as follows: 2010 March 12 -Letters were sent to all families of Colborne Street,Southdale and North Meadows Public Schools providing them with the information regarding the Accommodation Review Committee process,listingthe upcoming meeting dates and locations and providinga website linkto future Informationwith regard to the public input meetings. Monthly school newsletters and website links included reminders about upcoming Accommodation Review Committee meetings. The committee received and/or examined: 1.Policy and Procedure:Pupil Accommodation and Facility Organization. 2.School Information Profile and Definitions for each school involved. 3.Presentation by K.Bushell, Executive Officer, Facility Services and Capital Planning reviewing the school information profiles. 4.Thames ValleyDistrict School Board Safe Schools:Elementary Survey for schools involved In the ARC. 5.EQAO Results 2008-09 for schools involved in the Accommodation Review Committee. 6.Characteristics of Single and Dual Track French Immersion Schools -Presentation by H. Griffin and E. Balmer,Thames Valley DistrictSchool Board Program Services Department. 7.Thames Valley District School Board Report 14 April2009 Re:French Immersion Update and Corresponding Minutes. 8.Program Benefits for Students in Elementary Schools of at Least400 Students and Program Benefits for Students in Elementary Schools of 600 Students or Greater. 9.Presentation by G.Owens,Planning Officer on student population trends in Strathroy and potential school boundary configurations. 10.Attendance Boundary Maps for all Strathroy area schools.Impact on Full-time Equivalent (FTE)of relocation of certain boundaries. 11.Actual Historical enrolment data for the schools involved In the Accommodation Review Committee from school years 2001-02 to 2009-10 (FTE). 12.Tours of each of the schools Involved were arranged prior to the start of the meetings which were rotated among the three schools involved In the Accommodation Review Committee. 13.Tour of the new Wilberforce Public School on 2010 June 10 2011 March 22...8 13.REPORTS FROM THE ADMINISTRATION -cont'd a.REPORT OF THE COLBORNE STREET PUBLIC SCHOOL ACCOMMODATION REVIEW COMMITTEE -cont'd Post-Analvsis Senior Administration's Recommendation Senior Administration recommends tliat Colborne Street Pubiic Scliooi be ciosed and declared surplus,relocating the French Immersion programto Southdaie PubiicSchoolas a single tracl< program with renovationsand an addition ofa Learning Resource Centre and classrooms. An addition of a Learning Resource Centre, General Arts Room and two classrooms as well as renovationsare proposed for North Meadows Public Schooland the constructionofa newJK- 8 elementary school for Strathroy.The construction of a new JK - 8 elementary school will necessitate a boundary reviewand the development of catchment areas for both schools. Estimated Costing Breakdown for Senior Administration's Recommendation: New School Estimated Total Cost Site and Building $14,367,000 North Meadows PS Estimated Total Cost Additions and Renovations $2,054,000 * not including School Renewal items Southdaie Fl PS Estimated Total Cost Additions and Renovations $1,669,000 *not including School Renewal Items Total Cost of Recommendations Estimated Total Cost New School $14,367,000 North Meadows PS $2,054,000 Southdaie Fl PS $1,669,000 Total Estimated Cost $18,120,000 Committee Membership Trustee Chair -Tracy Grant Executive Member -Paul Tufts Accommodation Review Committee Assistant - Kelly Nuckowski Principals Colborne St.-Melina DiCarlo North Meadows -Don Scott Southdaie -Patti Westaway 2011 March 22...9 School Council Parents Colborne St. -Rebecca Carey North Meadows -Christine Boersma-Hurd Southdale -Dave Meyers Citizens Colborne St. -Pamela King-Black North Meadows -Al Azevedo Southdale -Arlene Morel! Community Representative -Nancy Larocque Municipal Leader -Joanne Vanderheyden It was noted that the survey was sent home to the Colborne Street Public School French Immersion or English speaking parents. b.REPORT OF THE LORD ELGIN ACCOWIWIODATION REVIEW COWIWIITTEE Trustee Sattler presented the following report regarding the Lord Elgin Accommodation Review Committee and acknowledged the work of the members of the Committee.The report addresses accommodation at Hlllcrest,Knollwood Park,Lord Elgin,Northbrae and Sir John A.MacDonald Public Schools. Following receipt of the report,Administration will provide a response to the Board within30 days. Public Input to the Board of Trustees will be scheduled within a minimum of 60 days following receipt of the Senior Administration's response after which time there will be a decision of the Board. Recommendations In support of the Committee's mandate to respond to the Senior Administration recommendation,the LordElgin Accommodation Review Committee (Hlllcrest, Knollwood Park,Lord Elgin,Northbrae and Sir John A.Macdonaid Public Schools)approved the following recommendations on Thursday,2011 February 17. 1.0 The Committee recommends: 1.1 That in recognition of the unique needs across the areas of Northeast London served by the five Accommodation Review Committee schools,and the important role of schools in supporting children and families,that the Thames Valley District School Board keep all five schools within the Accommodation Review Committee open as English program schools. In order to achieve recommendation 1,the Committee further recommends: 1.2 That the Thames Valley District School Board actively pursue Facility Partnerships with education,health care,social service providers,and the City of London to support students and families,to make efficient use of available space within the five schools and to offset operational costs. 1.3.In recognition of the unique needs across the area of Northeast London served by the five Accommodation Review Committee schools,that the Thames Valley District School Board seek expert opinion on the relationship between such factors as social diversity,poverty, academic success and students'special learning needs as part of future program planning. 1.4.That the Thames Valley District School Board leverage grant and project funding to pilot and evaluate models of education,funding strategies,effective community oriented schools and the value of sniall schools as exampled in the research by Dr.Ken Leithwood,and that Northeast London be considered as a pilot project following children through small elementary schools into and graduating from secondary school. 2011 March 22...10 13.REPORTS FROM THE ADMINISTRATION -cont'd b.REPORT OF THE LORD ELGIN ACCOMMODATION REVIEW COMMITTEE -cont'd 1.5.Should children need to be bused to schools within this Accommodation Review Committee area,that the Thames Valley District School Board provide targeted resources to facilitate the full engagement ofthe communities Inschool activities,such as bus transportation for sporting events, literacyevenings, and parent/teacher interviews. 1.6 That the Thames Valley District School Board work with the Cityof London to ensure that sidewalks to provide walking access to each of the Accommodation Review Committee schools are available and well-maintained for the safety of students,parents and community members. 2.0 If the Board must close one of the schools: 2.1 That the Committee strongly believes that LordElginPublicSchool should not be the school to close based upon supportive Information provided to the Accommodation Review Committee and that the supportive information be reviewed in full detail. 2.2 That the Thames Valley District School Board consider reopening the closed facility for complementary programming such as Arts, French,Business,AdultEducation,Trades,etc. 2.3 That the Thames Valley District School Board be sensitive to the needs of the community and consider partnerships prior to the disposition of surplus property, to ensure that the closed facilitywill continue to be used to support students and families in the affected areas. Background The Thames Valley District School Board approved the following motion on 2009 November 24: That the Board forward the following list of recommended Accommodation Review Committees to the Capital Planning Advisory Committee forits consideration and opportunity for input to the Board: - Knollwood Park,Lord Elgin,Northbrae,Sir John A.Macdonald Public Schools. 2009 November 24 Reports from the Administration to the Board,entitled.Annual PudII Accommodation Report Knollwood Park.Lord Elgin.Northbrae.Sir John A.Macdonald Public Schools Projected future pupil enrolment,available capacity,and the opportunity to return the Arbour Glen,Bridle Path and Country Lane area currently attending Sir John A.Macdonald Public School to Northbrae Public School suggest that this review is warranted.Administration recommends that the Accommodation Review Committee would consider the closure of Lord Elgin Public School,return the 156 pupils In the area currently designated to Sir John A. Macdonald Public School to Northbrae Public School and consolidate the pupils at Lord Elgin Public School into Sir John A.Macdonald Public School. After discussion by the Capital Planning Advisory Committee,It was determined that Hillcrest Public School be added to the Accommodation Review Committee.Subsequently,The Thames Valley District School Board approved the following motion on 2010 January 26. That Hillcrest Public School be added to the Accommodation Review Committee considering Knollwood Park,Lord Elgin,Northbrae,Sir John A.Macdonald Public Schools and the Accommodation Review Committee proceed. 2011 March 22...11 13.REPORTS FROM THE ADMINISTRATION -cont'd b.REPORT OF THE LORD ELGIN ACCOMMODATION REVIEW COMMITTEE -cont'd The 10 Committee members,representing fiveschool communities, met on the following dates: 2010 April 14 -Organizational Meeting 2010 May 19 -Public Consultation •2010 June 16 -Public Consultation 2010 September 22 -Public Consultation 2010 November 4 -Public Consultation 2010 November 25 -Initial discussion to prepare Draft Report 2011 January 6 -Continued discussion to prepare Draft Report 2011 January 13 - Draft Report 2011 January 26 -Public Input to the Draft Report 2011 February 9 - Public Input to the Draft Report 2011 February 17 - Lord Elgin Accommodation Review Committee Report Public Consultation was received from 20 individuals and 4 organizations with some presentations being in the form of videos. The Committee compiled the Lord Elgin Accommodation Review Committee draft recommendations on Thursday,2011 January 13. Public Input to the Draft Report was received from 26 individuals and 3 groups. The Committee approved by unanimous vote the amended Report of the Lord Elgin Accommodation Review Committee at the meeting held on Thursday,2011 February 17. Representatives of the Thames Valley District School Board included Trustee Chair P.Sattler who presided over the meetings.Administrative support was provided by C.Bourbonnals- MacDonald,Executive Member;P.Tufts,Superintendent of Education;G.Owens,Planning Officer; K. Bushell,Executive Officer, Facility Services and Capital Planning;Dr. S.Killip, Manager,Research Assessment and Accountability; B.Seto,Planning Officer; K. Dalton, Executive Superintendent,Operations Services;Capital Planning Coordinating Committee;T. Glithero,Administrative Assistant to C.Bourbonnais-MacDonald;and Principals M.Chevalier, Hillcrest Public School;J. Jolliffe and M.Roes,Knollwood Park Public School;J.Sheik,Lord Elgin Public School;C. Milligan,Northbrae Public School;and K.Stapleford,Sir John A. Macdonald Public School.Trustee guests included J.Bennett,P.Jaffe and Chair T.Grant The Committee received and/or examined: 1. Policy and Procedure - Pupil Accommodation and Facility Organization; 2.Elementary School Information Profile -General Notes and Definitions; 3.Presentation by Kevin Bushell reviewing the School Information Profiles for each school in the Accommodation Review Committee; 4.Boundary Maps for the schools involved in the Accommodation Review Committee; 5. Historical (2001-02 to 2009-10)and projected enrolment {2011 -12 to 2016-17)data for each of the schools Involved in the Accommodation Review Committee; 6.Presentation by Planner Gil Owens regarding Thames Valley District School Board Enrolment for the areas included In the Accommodation Review Committee; 7.Presentation by Dr.Steve Killip regarding Selected Demographics Based on the 2006 Canadian Census for each of the schools involved in the Accommodation Review Committee; 8.Tours of each of the schools involved were arranged prior to the start of meetings.Meetings were rotated among the five schools; 9.Presentation by Planner Bob Seto;and 2011 March 22...12 13.REPORTS FROM THE ADMINISTRATION -cont'd b.REPORT OF THE LORD ELGIN ACCOMMODATION REVIEW COMWIITTEE -cont'd 10.All correspondence received was copied and distributed to members ofthe Accommodation Review Committee. Senior Administration's Recommendations The draft capital plan has identified a number of accommodation issues in this catchment area whichmerit review.The review waswarranted based on projected declining pupil enrolmentand available capacity. Inaddition, it was suggested that accommodation for the students ofArbour Glen,Bridle Path and Country Lane be reviewed.The Capital Plan Advisory Committee recommended,and the Board approved,the addition of Hillcrest Public School to the Accommodation Review Committee. Senior Administration recommends that Lord Elgin PublicSchool be closed as of 2012 June and declared surplus.Lord Elgin's students will be consolidated and can be accommodated within the current capacities of Sir John A.Macdonald and Knollwood Park Public Schools for 2012 September.No adjustmentisproposedforthe Arbour Glen,Bridle Pathand Country Lanearea students attending Sir John A.Macdonald at this time due to lack of permanent capacity at Northbrae and Hillcrest Public Schools to accommodate these students. No additions or renovations at Hillcrest, Knollwood Park,Northbrae or Sir John A.Macdonald are required at this time other than those required for Full Day Kindergarten. Committee Membership School Council Parents - Hillcrest -Cynthia Kenwell Knollwood Park - Julie Ridgewell Lord Elgin - Marcia Patterson Northbrae -Charon Gallant Sir John A.Macdonald -Jennifer Johnson Citizens Hillcrest -Jeff Barnard Knollwood park -Aleena Needham Lord Elgin - Uratile Sijiye (CJ) Northbrae -Grant Harrison Sir John A.Macdonald -Robert Leyland Trustee Sattler noted the demographics that played a critical role Inthe recommendations and reinforced who presented and spoke to the committee. Their mainfocus was on the negative Impacton closure as they needed to address the needs ofthe community with an emphasis on socio economic issues. Itwas questioned If the special needs served bythe schoolswentoutsidethe school boundary or ifthe population within the school was a high user ofthe programs.Trustee Sattler indicated that settlement service workers divide their time between the five schools but the main settlement work is in Lord Elgin,Sir John A MacDonald and Northbrae Public Schools.She advised that someoftheschoolshaveprogramsthatare delivered andfocused specifically forthe community including flu shot clinics. 2011 March 22...13 13.REPORTS FROM THE ADMINISTRATION -cont'd c.SENIOR ADMINISTRATIVE RESPONSE TO THE CHURCHILL ACCOMMODATION REVIEW COMMITTEE (SIR WINSTON CHURCHILL,F.D.ROOSEVELT,LORD NELSON AND PRINCE CHARLES PUBLIC SCHOOLS Exec. Supt. Daltonprovided the following report tothe Boardwith respect tothe Senior Administrative Response to the Churchill Accommodation Review Committee.She was joined by Managers,K. Bushell and P.Tufts who discussed the recommendations in depth.The report provided the Administrative response and recommendations to the Churchill Accommodation Review Committee (Sir Winston Churchill,F.D.Roosevelt,Lord Nelson and Prince Charles Public Schools). Exec.Supt.Dalton indicated that the Churchill Accommodation Review Committee has completed its task to study the accommodation of pupils at Sir Winston Churchill, P.D.Roosevelt,Lord Nelson and Prince Charies Public Schools as approved by The Thames Valley District School Board 2009 November 24.A final public input meeting was held on 2011 February 01 after which the final Accommodation Review Committee report was forwarded to the Director of Education for presentation to the Board on 2011 February 22.She noted that the Senior Administration cannot support the Accommodation Review Committee's recommendations to keep all schools open as they currently exist. With 625 empty pupil places within the four facilities,the students can be accommodated In three sites. The following Accommodation Review Committee's recommendation has significant implications: "THAT the entire current Sir Winston Churchill Public School boundary be assigned to Prince Charies Public School and that all current Sir Winston Churchill Public School students and Special Education classes be transferred to Prince Charies Public School,effective 2012 September 01." Prince Charles Public School currently has 138 empty pupil places and the 2010 October 31 enrolment at Sir Winston Churchill was 221.5.Projections demonstrate that the enrolment of these two communities Isfairly stable over the next ten years.Thus,the entire population of Sir Winston Churchill cannot be accommodated within the Prince Charles facility without the use of portable classrooms.To accommodate the Sir Winston Churchill student enrolment,not including the six Special Education classes currently located at Prince Charles and Churchill Public Schools,would result In a minimum of five portables.The implementation of Full Day Kindergarten (FDK) programming and the Increased need for Instructional space to accommodate this program Is factored into this projection. With significant empty pupil places at Lord Nelson Public School, it is not reasonable to make a decision to accommodate students in portables at Prince Charies Public School when there is permanent space available at Lord Nelson Public School. The placement ofallspecial education contained classes isdone annually. The placement ofthe self contained classes located currently withinthis area will be reviewed by the Special Education Staff and the Capital Planning Coordinating Committee and decisions will be made early in the 2011-12 school year to ensure a smooth transition for students and families to their new locations. The Senior Administration can support the Accommodation Review Committee's recommendation to "establish a Naming Committee to consider renaming Prince Charies Public School to ensure a new beginningforthe school." Naming Committees are established to allowthe school community to determine if the name of the school should be changed with the consolidation of pupils. Should it determine to change the name of the school, the Naming Committee has the opportunity to recommend potential names to the Board of Trustees for consideration. 2011 March 22...14 13.REPORTS FROM THE ADMINISTRATION -cont'd c.SENIOR ADMINISTRATIVE RESPONSE TO THE CHURCHILL ACCOMMODATION REVIEW COMMITTEE(SIR WINSTON CHURCHILL,F.D. ROOSEVELT, LORD NELSON AND PRINCE CHARLES PUBLIC SCHOOLS -cont'd Given that Senior Administration recommends that the students from Sir Winston Churchill Public School be redesignated between Prince Charles and Lord Nelson Public Schools,and that the Accommodation Review Committee has recommended a Naming Committee for Prince Charles ,PublicSchool, Senior Administration wouldalso recommend a NamingCommittee for Lord Nelson Public School. Recommendation5.0 disbands the Accommodation Review Committeeas per the Thames Valley District School Board's procedure on "PupilAccommodation and FacilityOrganization." Appreciation is extended to the Accommodation Review Committee members and the personnel of the Thames Valley District Schoolwho provided an invaluable resource tothe Committee.The workcompleted, the time spent, and the careful deliberations ofthe members contributes to providing the maximum program opportunities for the maximum number of students. The following are the responses to the Churchill Accommodation Review Committee recommendations from the Senior Administration: Accommodation Review Committee Recommendation That the Board discuss with the City of London Department of Social Services possible alternative uses of available space within Sir Winston Churchill Public School. Senior Administrative Response The Board currently has a policy.Encouraging Facility Partnerships,which requires the Board to publisha listof schools for potential partnerships that have at least 200 empty pupil places, are at 60% or less in capacity, and that the Board Intends to keep open. The City of Londonwould be notified of those possible partnership locations and they would advise the Board if they were interested in an identified site.These sites would be the schools that Senior Administration would propose for the Cityof London Department of Social Services'use ifthey required space. Over 600 empty pupil places exist withinthe four schools inthis review area.The goal must be to fill oreliminateempty pupil places in as many schools as possible.Filling Churchill'savailable space with alternative uses by the City of London will do nothing to help utilize space in the other three schools.Closing a school will eliminate the empty pupil places inthe closed school and fill empty pupil places inthe other area schools.Through the consolidation of students fromthe closed school (SirWinston ChurchillPublicSchool) into other area schools (LordNelson and Prince Charles Public Schools),empty pupil places are eliminated at Sir Winston Churchill and filled at both Lord Nelson and Prince Charles. Accommodation Review Committee Recommendation That additional administrative staff and financial resources be provided to Prince Charles Public School to support the transition of Sir Winston Churchill Public School students. Senior Administrative Response Duringany consolidation of students the TVDSB establishes Transition Committees to support the consolidation. ASystem Consolidationcommittee, ledbya Superintendent and LearningSupervisor, with staff from allTVDSB departments,assist principals withthe operational tasks associated with the consolidation e.g. inventory of furniture and equipment,purchasing of new furniture and equipment,infrastructure needs,the packing and movement offurniture,equipment and resources, etc.The schools are assisted financially with the expenses associated with the move and consolidation of furniture,equipment,staff and resources. 2011 March 22...15 13.REPORTS FROM THE ADMINISTRATION -cont'd c.SENIOR ADMINISTRATIVE RESPONSE TO THE CHURCHILL ACCOMMODATION REVIEW COMMITTEE (SIR WINSTON CHURCHILL, F.D.ROOSEVELT,LORD NELSON AND PRINCE CHARLES PUBLIC SCHOOLS -cont'd School Transition Committees consisting of parents and administration will be established by the Principals of Prince Charles and LordNelson Public Schools to support the school community with the consolidation. Accommodation Review Committee Recommendation That all appropriate physical resources be transferred from Sir Winston Churchill Public School to Prince Charles Public School,including Smart Boards and the Early Literacy Program resources {ensure a Smart Board in every classroom). Senior Administrative Response The principals,with the support of central office staff,complete an inventory of all furniture, equipment and resources.The condition and appropriateness of these items is evaluated and decisions are made regarding the need for the materials at the new sites.The move and installation offurniture,equipment and resources is supported both with personnel and financially. Accommodation Review Committee Recommendation That,Ifall Special Education classes currently operating at Sir Winston Churchill Public School cannot be accommodated at Prince Charles Public School,then all Special Education classes be moved as a group to a single alternate school location. Senior Administrative Response The accommodation of Special Education classes is decided by the system Special Education staff and the Capital Planning Coordinating Committee.When reviewing all factors,the Input from the Committee will be considered in establishing the accommodation of the Special Education classes currently at Sir Winston Churchill.Decisions will be made early in the 2011-12 school year to support a smooth transition for students and families. Accommodation Review Committee Recommendation That the Board provide appropriate release time for staff to develop an inclusion program for staff and students. Senior Administrative Response During the year prior to consolidation,the Principals and Superintendents with the Transition Committees and Staffing Committees,consider the supports that are necessary to assist with a smooth consolidation of schools communities.The need for release time will be a consideration and will be decided by the Principals and Superintendent of the school communities. Accommodation Review Committee Recommendation That the Board provide a full time school support counsellor for a minimum of three years and enhanced attendance counsellor services. Senior Administrative Response The allocation of School Support Counsellors and Attendance Counsellors is completed by the Special Education central officestaff after reviewing the needs ofallschool communities and the resources available. Currently the allocation of School Support Counsellors to schools of similar size and need Is.5.The inputofthe committee will be forwarded tothe Superintendent ofEducation in charge of Special Education services for consideration. Accommodation Review Committee Recommendation That the Board ensure that Prince Charles Public School provide a breakfast and lunch program, a warm clothingcollection program, a Safe Schools and Anti-builying program and a Before and After School program. 2011 March22...16 13.REPORTS FROM THE ADMINISTRATION -cont'd c.SENIOR ADMINISTRATIVE RESPONSE TO THE CHURCHILL ACCOMMODATION REVIEW COMMITTEE (SIR WINSTON CHURCHILL,F.D.ROOSEVELT,LORD NELSON AND PRINCE CHARLES PUBLIC SCHOOLS -cont'd Senior Administrative Response The suggestions of the Committee will be forwarded to the school administration and Superintendent of Prince Charles and Lord Nelson Public Schools. The provisionof breakfast and lunch program and a warm clothingcollection program is dependent on human and financial resources,and is the decision of the Principal in consultation with the school community. A Safe School Action plan Is required from every school and is led by the Principal and a Safe School Committee. Before and AfterSchool community partnerships exist currently at Prince Charles and LordNelson PublicSchools. Continuationof these programs are part of the negotiations with our community partners as we move forward with the implementation of Full Day Kindergarten. Accommodation Review Committee Recommendation That, ifbusing is required,buses arrive intime to accommodate a breakfast program. Senior Administrative Response Bussing times are established by Southwestern Ontario Transportation Services.A breakfast/nutritional program would be provided around the arrival times of busses. Accommodation Review Committee Recommendation That all necessary and appropriate physical plant enhancements to accommodate an increased population be completed at Prince Charles Public School for 2012 September 01, including repainting and any other cosmetic enhancements to classroom areas to provide a welcoming environment for all students. Senior Administrative Response As discussed with the Accommodation Review Committee,the program spaces at both Lord Nelson and Prince Charies meet the program standards and no enhancements to these spaces are proposed.Renovations will be required to Prince Charies Public School to create additional JK/SKclassroomsforthe implementation of FullDay Kindergarten,planned for 2013.It should be noted that LordNelson currently has the FullDayKindergarten program.The conditionof both Lord Nelson and Prince Charies Public Schools with respect to interior finishes and site have been reviewed by Facility Services staff,and it has been determined that deferred maintenance work pertaining to painting, flooring, ceilings,and asphalt could be completed prior to the consolidation of schools for the fall of 2012. Accommodation Review Committee Recommendation That the Board monitorthe progress of students and Impact on the families affected byany school consolidation following this Accommodation Review Committee process to inform the future practice of the Board. Senior Administrative Response The Principal and Superintendent of Education monitor closely the implementation of the consolidation of pupils.The current practices have been developed as a result of 15 completed consolidations and transition committees and 6 that are in progress this year. The TVDSB continues to modify and improve its practices based on the learnings from each phase, consolidation,and the work of Transition Committees. 2011 March 22...17 13.REPORTS FROM THE ADMINISTRATION -cont'd c.SENIOR ADMINISTRATIVE RESPONSE TO THE CHURCHILL ACCOMMODATION REVIEW COMMITTEE (SIR WINSTON CHURCHILL,F.D.ROOSEVELT,LORDNELSON AND PRINCE CHARLES PUBLIC SCHOOLS -cont'd Estimated cost of deferred maintenance projects at Lord Nelson PublicSchool: $80,500 Estimated cost of deferred maintenance projects at Prince Charles Public School:$98,000 Timeline 2011 May 10 Public Inputto the Board 2011 June 14 Board Decision 2012 June 30 Closure of Sir Winston Churchill Public School 2012 September Consolidation of Pupilsat Prince Charles and Lord Nelson Public Schools RECOMMENDATIONS: 1.THAT the students of Sir Winston Churchill Public School be accommodated at Prince Charles and Lord Nelson Public Schools; THAT Sir Winston Churchill Public School at 1837 Churchill Ave,London,N5W 2L3,be closed as of 2012 June 30,and declared surplus. 2.THAT a community input meeting be planned for the Fallof 2011 to consult regarding the new boundaries for Prince Charles and Lord Nelson Public Schools,effective September 2012. 3. THATa NamingCommittee be established togiveconsideration to renaming Prince Charles Public School. 4.THAT a NamingCommittee be established to give consideration to renaming Lord Nelson Public School. 5. THAT the Churchill Accommodation Review Committee {Sir Winston Churchill, F.D. Roosevelt,Lord Nelson and Prince Charles Public Schools)be disbanded. Itwasquestionedhowtheboundarieswould beestablishedtokeeptheSirWinston Churchill students together if the school closes. Exec. Supt.Dalton described the step-by-step process on how boundariesare determined Including the working relationship betweenthe principal and school council with input from the public.Supt.Tufts describedthe process to respecting the history of closing schoolsand indicated thata transition committee,consisting ofmembers ofthe community Including parents and the principal,would be responsible for identifying memorabilia to be relocated. It was questioned ifthe boundaryreviewwould address the students who would be required to cross Clarke Road and ifit is premature for the Senior Administration to comment on whether these students would be bused.It was noted that it will be necessary for the committee to look at the boundaries,speak withthe City of London officials to see what supportsare in place prior to determining If thereare hazardsthat would restrictthestudents from walking and crossing the road. 2011 March 22...18 13.REPORTS FROM THE ADMINISTRATION -cont'd c.SENIOR ADMINISTRATIVE RESPONSE TO THE CHURCHILL ACCOMMODATION REVIEW COMMITTEE (SIR WINSTON CHURCHILL, F.D.ROOSEVELT,LORD NELSON AND PRINCE CHARLES PUBLIC SCHOOLS -cont'd It was noted that the transition committee ensures that there are opportunities for students to attend open houses to tour the new school,followed bya school socials to allowthe families to meet prior toschool start to providean easier transition as well as visiting the newschool duringthe school day. It was questioned ifthe Senior Administration would reconsider a school infiveto ten years that had been Inan accommodation review. It was clarified noted that ARCs are Intended to be long-term solutions.Ministry guidelines indicate that a school cannot be considered for another accommodation reviewforfive years.Executive Officer K.Bushell indicated that the buildings considered inthis ARC study have a 10-20 year life expectancy and there are no concerns at this time as there has been recent energy updates confirming the buildings are in good shape overall. Trustee Sattler indicated that discussions should take place in advance of any Accommodation Review Committee with the Cityof Londonfor partnerships With schools inorder to utilize their full potential space.DirectorTuckeradvised thatthere are two aspects forinvolvement Including system reengineering for community services followed by a letter of agreement and a response to any proposals set forth. Recommendations 1-5 were moved by P. Jaffe,seconded by J. Todd.The following motion was approved on motion of P.Jaffe,seconded by R.Tisdale. That Recommendations 1 to 4 of the Senior Administrative Response to the Churchill Accommodation Review Committee (Sir Winston Churchill, F.D.Roosevelt,Lord Nelson and Prince Charles Public Schools) be deferred to the 2011 June 14 Board meeting for consideration. Recommendation 5 was approved on motion of P. Jaffe,seconded byJ. Todd. That the Churchill Accommodation Review Committee (SirWinston Churchill, F.D. Roosevelt,Lord Nelson and Prince Charles Public Schools)be disbanded. 2011 March 22...19 14.REPORTS OF COMMITTEES a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE,2011 MARCH 01 12:15 p.m.-2:11 p.m. Members J.Bennett (Chair),Trustee T.Ashby,FASD E.LM.O. R.Campbell,Trustee M.Cvetkovich,Children's Aid Society of London & Middlesex T.Fawdry,Learning Disabilities Association of 0ntario(-1:30) T.Grant (Trustee) J. Gritzan,Thames Valley Children's Centre B. Montminy,Vanier Children's Centre (-2:11) A. Morse,Easter Seal Society J. Wright, Autism Society Ontario Guests: Absent: Dr. B.Evans,Psychologist M.Barbeau,Voice for the Hearing- Impaired Children Administration and Others L.Carswell,Elementary Principal R.Culhane,Elementary Principal K.Edgar,Superintendent of Education, Special Education N.Fader,Secondary Principal J.Johnston,Learning Supervisor, Special Education V. Towell,Secondary Vice-Principal Regrets:D.Ensing/C.Haskett, Association for Bright Children B.Harvey/K.Pilkey, Epilepsy Support Centre D. Smith,Thames Valley Council of Home and School Association J.Schaefer,Views S.Wilson,Community Living Education Committee 1.CALL TO ORDER The meeting was called to order at 12:15 p.m. inthe London Room at the Education Centre by Chair Bennett. 2.CONFIRMATION OF AGENDA The agenda was amended to add Class Moves and Changes following item 11.The agenda was approved as amended. 3.CONFLICTS OF INTEREST-none 4.MENTAL HEALTH &WELLNESS STRATEGIC PLAN Dr. B.Evans,Coordinator,Psychological Services presented an overview of the Mental Health and Wellness Strategic Plan 2010-2015.The goal is to develop a system wide strategic plan for student mental health withthe objective of achieving a coherent system- wide vision forthe role of mental health inthe schools linkedto the system goal of reducing learning gaps leading to graduation. Four building blocks of the plan were reviewed: -survey of teacher capacity and mental health literacy -internal and external stakeholder engagement and consultation -mapping of current mental health related programs and services Inthe board -review of internal reports and external literature to Identify dominant themes and issues A system mapping of programs and services is currently being conducted.Sessions have been held with Internal and external stakeholders such as:parent groups,secondary students,staff and community agency partners. 2011 March 22...20 14.REPORTS OF COMMITTEES -cont'd a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE,2011 MARCH 01-cont'd 4. MENTAL HEALTH &WELLNESS STRATEGIC PLAN -cont'd Seven strategies were identified: -teacher building capacity -resiliency -cultural sensitivity -family engagement -multi-disciplinary mental health teams -prevention -mental health stigma reduction Fourtask groups have been formedout ofthe seven strategies identified: -anti-stigma campaign -cultural sensitivity and family engagement -teacher capacity and inter-disciplinary teamwork -prevention and resiliency programs Dr.Evans noted that currently thereis funding available to schools for collaborative planning forstudents with mental health issues.School team members and systemstaffmaymeet to discuss plans and principalsmay then submit an applicationfor MentalHealth Collaboration Support.It was noted if a studenthas a dual diagnosis,for example,autism and anxiety,the most effective planning isto hold a meeting with the Program Development Team (RDT)with mental health support team members present. The intended audience forthe Understand Me Strategic Plan document is both internal and external (school board, community,parents,students). 5.MINUTES OF MEETING FROM 2011 FEBRUARY 01 Itwas noted that A. Morse did not exit the meeting at 1:30 as noted on the minutes. The minutes were approved. 6.BUSINESS ARISING FROM THE MINUTES OF 2011 FEBRUARY 01 Supt.K.Edgar provided an update on the Board Improvement Plan for Student Achievement (BIPSA).Feedback from SEAConthedraft BIPSA has been shared with the Superintendents at a meeting inFebruary. There will be another meeting In April or Mayfor rewrites. 7.SEAC ACTION PLAN DEVELOPMENT FOCUS/GOAL The committee brokeintotwogroups to discuss the committee goals forthis year. Some suggestions from the November meeting were: •parent survey next steps (broaden range - incorporating more schools) •DVD -strong opinionto proceed with afocus on the lEP (Individual Education Plan)process and provide hard copies to those families that cannot access the Internet. • parent engagement -provide Vanier's website link to principals, vice-principals, learning support teachers and guidance teachers,http://www.vanier.com/families.aspx . •need for more communication materials •member presentations (limit to two slides)with a focus on the connection with SEAC. A. Morse will provide a list of questions for members to answer. • SEAC awareness within the school and parent community;possiblydevelop an insertfor school newsletters,SEAC brochure. • partnering with Thames Valley Parent InvolvementCommittee (TVPiC)to includea special education component in their forums. 2011 March 22...21 14.REPORTS OF COWIWIITTEES -confd a.REPORT OF THE SPECIAL EDUCATION ADVISORY COWIWIITTEE,2011 MARCH 01 -cont'd 7.SEAC ACTION PLAN DEVELOPMENT FOCUS/GOAL -cont'd T.Grant noted that SEAC could apply for a Parents Reaching Out Grant through TVPIC.She spoke with a representative from TVPIC and there is an interest in applying for the grant to support the development of a DVD that will assist parents.It was noted that parental/legal guardian permission will be required should any students be filmed for the DVD.A.Morse will provide a copy of a DVDfrom Renfrew County District School Board as an example.There was a discussion around providing the DVDin more than one language but it was noted that translation fees can be quite expensive.It was suggested to apply for funding for translations or seek out staff volunteers.J.Bennett will discuss the grant at a future meeting of TVPIC. A.Morse will forward examples of articles to J.Johnston for review for a SEAC awareness article to be included in school newsletters. A. Morse, J.Wright and L.Carswell were selected to sit on a sub-committee to develop the DVD. 8.STUDENT RE-ENGAGMENT STATISTICS FROM SEMESTER 1 Three hundred and twenty students have been re-engaged since 2010 September with 83 students graduating to date. 9.INTENSIVE SUPPORT CLASS STUDENT RESULTS GRAPHS Supt.K.Edgar provided a handout updating the committee on learning disabled students in intensive support classes using assistive technology inthe classroom.The statistics show that assistive technology is a definite benefit for these students.K.Edgar will provide the detailed information to T.Fawdry of Learning Disabilities Association of Ontario. 10.SCHEDULE AN ADDITIONAL MEETING As the December meeting was cancelled,an additional meeting is scheduled for 2011 May 17 from 10:00 a.m.to 12:00 p.m. 11.SEAS (SPECIAL EQUIPMENT ADMINISTRATIVE SYSTEM)lEP (INDIVIDUAL EDUCATION PLAN)STATISTICS Deferred to the meeting of 2011 April04. a.CLASS MOVES AND CHANGES Deferred to the meeting of 2011 April04. 12.FORUM:ASSOCIATION UPDATES -none 13.FUTURE MEETING DATES Monday 2011 April04 (6:30 -9:30 p.m.) Monday 2011 May 02 (6:30 -9:30 p.m.) Tuesday 2011 May 17 (10:00 -12:00 p.m.) Additional Meeting Tuesday 2011 June 07 (11:45 -3:00 p.m.) 14.FUTURE AGENDA ITEMS Before and After Example of Student Improvement Fetal Alcohol Spectrum Disorder DVD Production Sub-committee Five Minute Member Presentations (two/three groups in May &June) Special Education Report Updates (May) Student Re-engagement Statistics Update (June) 2011 March 22...22 14.REPORTS OF COWIWIITTEES -cont'd a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMNIITTEE,2011 MARCH 01 - cont'd 15.Adjournment The meeting adjourned at 2:11 p.m.as quorum was no longer met. RECOMMENDATIONS:none J.BENNETT Chair b.REPORT OF THE CHAIRS'COMMITTEE,2011 MARCH 09 10:00 a.m.-11:14 a.m. MEMBERS ADMINISTRATION AND OTHERS T.Grant (Chair)B.Tucker S.Christie G. Hart (via teleconference) J.Bennett T.Roberts (via teleconference) 1.APPROVAL OF AGENDA The agenda was approved by motion. 2.CONFLICTS OF INTEREST -none declared 3.REVIEW OF 2011 MARCH 22 BOARD MEETING AGENDA The agenda for the public Board meeting of 2011 March 22 was discussed and updated.It was agreed to have a Commissionaire on site at upcoming Board meetings to welcome visitors to the accommodation discussions and direct them to the appropriate gallery areas. The in-camera meeting was cancelled because of a lack of agenda items. 4.CORRESPONDENCE Director Tucker distributed copies of the draft London District Catholic School Board policy- Role Description for the Position of Catholic Trustee. 5.TRUSTEE REP FOR EQUITY AND INCLUSIVE EDUCATION COMMUNITY ADVISORY COMMITTEE Chair Grant advised that an email will be sent to trustees regarding representation on the Equity and Inclusive Education Community Advisory Committee. 6.AWARD OF DISTINCTION Director Tucker advised that nominations for the system's Award of Distinction are reviewed with him prior to selection.He will provide the 2011 list at the next meeting in-camera.It was suggested that,as a Board initiative,the Chair also review the list of nominees. 7.STRATEGIC PLAN Director Tucker reported that he has spoken with a number of directors from the region and sought a range of costs in developing their strategic plans. He suggested that the Board secure the services ofan external facilitator to conduct a special session with trustees and the senior administration.He will contact recommended individuals and seek literature on a proposed program.He will bring a framework to the next meeting for trustees'consideration. 2011 March 22...23 14.REPORTS OF COMMITTEES -confd b.REPORT OF THE CHAIRS'COMMITTEE,2011 MARCH 09 -cont'd 8.OTHER BUSINESS a.Paperless Week - April25,2011 Director Tucker described plans for Paperless Week throughout the system to be held the week of April 25.Material for the April 26 Board meeting will be downloaded to a USB stick and provided to trustees and the Senior Administration.Director Tucker will ensure that the ITS department provides the necessary equipment and support.Hard copies will be available for the public. As is the practice,the material will also be posted to the Board's website on Monday,April 25,2011,for the public's information. The following motion was moved and carried: That the Board endorse Paperless Week during the week of April25,2011. b.Public Input - May 24,2011 Director Tucker sought approval to receive public input on accommodation matters at the May 24 Board meeting.The following motion was moved and carried: That public input regarding accommodation matters be received at the May 24,2011, Board meeting. c.Response to AODA Director Tucker Indicated that Supt.K.Edgar Is coordinating a response to OPSBA regarding a proposed regulation on integrated accessibility standards for transportation,information and communications,employment.He will advise OPSBA that the Board will respond as soon as possible. 9.FUTURE MEETINGS The following future meetings were scheduled for 9:00 a.m.: • April 6,20; • May 4,19; •June 8,22. 10.ADJOURNMENT The meeting adjourned at 11:14 a.m.by motion. RECOMMENDATIONS: 1.That public input regarding accommodation matters be received at the 2011 May 24, Board meeting. 2.That the Board endorse Paperiess Week during the week of 2011 April 25. 3.ThatTrustee T.Roberts be appointed to the Equity and Inclusive Education Community Advisory Committee and Trustee R.Campbell as the alternate. T.GRANT Chairperson Regarding paperless week.It was noted that this is an opportunity for the Board to role model environmental awareness.Trustees were encouraged to bring their laptops to the 2011 April 12 Board meeting as well. 2011 March 22...24 14.REPORTS OF COMMITTEES -cont'd c.REPORT OF THE COMMITTEE OF THE WHOLE -IN CAMERA,2011 MARCH 22 15. MEMBERS PRESENT ADMINISTRATION AND OTHERS J.Bennett (Chair)B.McKinnon B.Tucker R.Campbell S. Polhlll(5:17)S.Christie J. Coghlln P.Sattler T.Grant R.TIsdale G.Hart J.Todd P.Jaffe Regrets:J.Daniels,W. Huff, B. Murray, T.Roberts The Committee met in camera from 5:16 p.m. to 6:35 p.m. 1.APPROVAL OF AGENDA The agenda was approved by motion. 2.CONFLICTS OF iNTEREST -No conflicts of interest were declared. 3.Confidential personal matters were discussed. 4.RISE AND REPORT A motion to rise and report was moved and carried at 6:35 p.m. RECOMMENDATIONS:none COMMUNICATIONS JOYCE BENNETT Chairperson a.ONTARIO PUBLIC SCHOOL BOARDS'ASSOCIATION -UPDATE Trustee Hart described the template for boards to endorse the Coalition for Children and Youth MentalHealth. He noted that the Ontario Public School Boards'Association convened a meeting on 2011 January 18 to explore the possibilityof creating a coalition dedicated to supporting the full consortium of services for Children and Youth Mental Health. At the OPSBA meeting, the many organizations that work to support the conditions which promote children and youth success and well-being inlifeand In school were recognized.It was Identified that there has never been a better time to come together to join in dialogue and action to deliver collectivelyaligned and consistent messages that will have widespread resonance and impact on developing and implementing effective,Integrated and sustainable public policy. There was support from all of the representatives of the various organizations that this is an excellent approach and one that each representative will take back to their respective organizations for formal endorsement. RECOMMENDATION: That TVDSB approve Inprinciplethe following Statement of Intent and formallyjointhe Coalition for Children and Youth Mental Health. 2011 March 22...25 15.COMMUNICATIONS -cont'd a.ONTARIO PUBLIC SCHOOL BOARDS'ASSOCIATION -UPDATE -cont'd The recommendation was approved on motionof G. Hart,seconded by R.Tisdale. b.THAMES VALLEY PARENT INVOLVEMENT COMMITTEE UPDATE Cindy McCutcheon,Chair of Wilton Grove Public School student council and President of the Thames Valley Parent InvolvementCommittee providedan update ontheworkofthe Committee. She advised that the London RegionParent Involvement Conference will be held on 2011 April 30, Incollaborationwiththe London DistrictCatholicSchool Board parent committee. She notedthat the groupIs continuing towork with school councilsto ensure that theyare using funding toward parent engagement,e.g.family games night,translating school documents for English as a Second Language parents and holding a youngauthors family event. c.FIRST NATIONS ADVISORY COMMITTEE APPOINTMENTS A letter was received from Oneida Nation of the Thames First Nation Board of Education submitting the names ofGeorge Hope,Mary Elijah and Elphius Corneliusto be appointedtothe Board's First Nations Advisory Committee as representatives of the Oneida Nation of the Thames. RECOMMENDATION: ThatGeorge Hope,Mary Elijah and ElphiusCorneliusbeappointedtothe Board's FirstNations Advisory Committee as representatives of the Oneida Nation of the Thames. The recommendationwas approved on motion ofW.Huff,seconded byS.Polhlll. 16.NOTICE OF MOTION -none 17.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -none 18.ADDITIONAL ITEMS -none 19.QUESTIONS/COMMENTS BY MEMBERS Trustee Hartadvisedthatthe Homework Guidelinesprocedurewas discussed at the Policy Working Committeeand noted that itwouldbe posted for public inputand brought forward to the next Board meetingfor Information so that itcan be Included and Implemented in school notebooks/agenda for the newschoolyear. Heindicatedthatthe committeeworkedthroughthe final draftofthe Footwear procedureand that it,too,would be brought forward tothe Boardatthe nextmeeting. Hementioned that the Revised French as a Second Language - Elementary independent procedure #9040 would be posted for public input for 30 days. ChairGrant extended an invitation to members ofthe Budget Advisory Committeeto participate In a conference call on 2011 March 31 at 2:00 p.m., in the Governor Simcoe Room regarding the release of GSNs. 20.ADJOURNMENT The meeting adjourned at 9:55 p.m. on motionof R.Tisdale,seconded byP. Jaffe. Confirmed: 2011 March 22...26 SUMMARY OF APPROVED RECOMMENDATIONS OF 2011 MARCH 22 That Recommendations 1 through 4 of the Senior Administrative Response to the Churchill Accommodation Review Committee (Sir Winston Churchill, F.D.Roosevelt,Lord Nelson and Prince Charles Public Schools) be deferred to the 201 "f June 12 Boardmeetingforconsideration. -That the Churchill Accommodation Review Committee (SirWinston Churchill, F.D.Roosevelt,Lord Nelson and Prince Charles Public Schools)be disbanded. - That publicInputregarding accommodation matters be received at the 2011 May24, Board meeting. -That the Board endorse Paperless Week during the week of 2011 April 25. -That Trustee T.Roberts be appointed to the Equityand Inclusive Education Community Advisory Committee and Trustee R.Campbell as the alternate. That George Hope, Mary Elijah and Elphius Cornelius be appointed to the Board's First Nations Advisory Committee as representatives of the Oneida Nation of the Thames. -That TVDSB approve in principle the following Statement of Intent and formally join the Coalition for Children and Youth Mental Health. The following Statement of Intent Is offeredforadoption byschoolboards inrelationto their membership Inthe Coalition for Children and Youth Mental Health. CHILDREN AND YOUTH MENTAL HEALTH STATEMENT OF INTENT The Coalitionfor ChildrenandYouthMentalHealthbelievesthat fosteringsocialand emotionalhealth as a part of healthy child development must be a priority in Ontario schools ^d a priority for integrated public policy in the province.Nurturing the whole child promotes children's rights.It involves engaging witii the entire community of caring adults to provide a ftiU continuum of services that includes mental health literacy,promotion of positive social-emotional development,prevention of mental health problems,intervention services and clear pathways to care.The Coalition advocates for the conditions that promote student success in school and in life and recognizes that this is strongly linked with student mental health and well-being.Itis vital to recognize that investing in mental health and well-being of children and youth isan investment in Ontario's future sustainability and prosperity. The Coalition's work in this area will focus on: • MentalHealthLiteracyand Wellness:Advocating for funding and support foran effective mental health literacy program for all staffworking directly with children and youth in schools as well as promoting mental health literacy and wellness in children and youth themselves •Integration,not Fragmentation:Promoting inter-ministerial collaboration and a multi- sectoral ^proach to ensure facilitated access to timely,integrated,responsive and equitable mental health services for children and youtii across Ontario •Integrated Public Policy:Contributing to the development and implementation of strategic and integrated public policy ftat will positively transform mental health for children and youth through action that takes into account the impact ofthe social determinants of health* •Partnerships;Building a network of provincial partners dedicated to children and youth mental health to ensure an alignment of priorities and consolidation of effort for sustained change to mentalhealthservices,supportsand promotion • Student and Parent Voice:Ensuring thatthe wisdom and lived experiences of students and parents provide avital voice inthe work ofthe Coalition. ♦Social determinants ofhealthare: "the conditionsin which people are born,grow,live,workand age, including the healthsystem."(World Health Organization)