10/11/2011 - Regular Board MeetingTHAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR BOARD MEETING,PUBLIC SESSION
2011 OCTOBER 11,7:00 P.M.
BOARD ROOM,EDUCATION CENTRE
AGENDA
V-verbal
M -material
1.CALL TO ORDER V
2.O CANADA V
3.SPECIAL MUSICAL PRESENTATION -Annandale Public School Grade 8 Band V
4.APPROVAL OF AGENDA M
5.OFFICIAL RECORD
6.RECOGNITIONS
a. Ally Poole -Lambeth Public School V
7.CONFLICTS OF INTEREST V
8.CHAIR'S ANNOUNCEMENTS V
9.DIRECTOR'S ANNOUNCEMENTS V
10.PUBLIC INPUT -none
11.ADMINISTRATIVE PRESENTATIONS
a.Report from TVDSB Safe Schools on the Secondary Survey Results and Follow-Up M
12.MINUTES OF THE 2011 SEPTEMBER 27 BOARD MEETING M
a.Confirmation of Minutes
b.Business Arising from the Minutes
13.STUDENT TRUSTEES'UPDATE V
14.REPORTS FROM THE ADMINISTRATION
a.Paperless Board Meetings M
15.REPORTS OF COMMITTEES
a.FirstNationsAdvisoryCommlttee,2011 September 20 M
b.Policy Working Committee,2011 September 27 M
c.Chairs'Committee,2011 October 5 M
d.Committee of the Whole In Camera,2011 October 11 V
16.COMMUNICATIONS
a.Ontario Public School Boards'Association -Update V
b.Ottawa-Carleton District School Board Re Board Advocacy M
17.NOTICE OF MOTION -Trustee T.Roberts M
18.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -none
19.ADDITIONAL ITEMS
20.QUESTIONS/COMMENTS BY MEMBERS
21.ADJOURNMENT
THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR MEETING,PUBLIC SESSION
2011 OCTOBER 11
The Board met in regular session on 2011 Octofc>er 11 in the Board Room at the Education Centre,meeting
in public session at 7:00 p.m. to 9:36 p.m.The following were in attendance:
TRUSTEES ADMINISTRATION AND
T.Grant (Chair)B.McKinnon OTHERS
S.Amri 8.Polhill B.Tucker B.Sonier
J.Bennett T.Roberts K.Dalton P.Tufts
R.Campbell P.Sattler L.Elliott K.Wilkinson
J.Coghlin W.J.Tai M.Sereda K.Bushell
G.Hart R.Tisdale C.Bourbonnais-MacDonald S.Christie
P.Jaffe J.Todd (7:35)K.Edgar K.Young
L.Griffith-Jones S. Young
Regrets:W. Huff S.Hughes K.Aitken
K.Meeson S.Killip
M.Moynihan S.Dale
V.Nielsen T.Wilson
M.E.Smith J. Maltby
1.CALL TO ORDER.
Board Chair T.Grant called the meeting to order at 7:00 p.m.
2./3.O CANADA AND MUSICAL PRESENTATION
The appreciation of the Board was extended to the Annandale School Grade 8 band and Conductor M.
Kingsbury for leading in the singing of O'Canada and performing two musical selections.
4.APPROVAL OF AGENDA
The agenda was approved on motion of R.Tisdale,seconded by S. Polhill.
5.OFFICIAL RECORD -none
6.RECOGNITIONS
Supt.C.Bourbonnais-MacDonald introduced A.Poole,a student of Lambeth Public School,who has
been selected as the 2011-2012 Champion Child.Children's Miracle Network Champions,presented
by Walmart,honored Ally who has triumphed despite severe medical challenges and continues to be
an inspiration to her school community.
Ally will represent Children's Hospital and Children's Health Foundation at Children's Miracle Network
Celebration upcoming events In Ottawa and Walt Disney World, Florida,where she will share her
inspiring story and the Important work of children's hospitals.
7.CONFLICTS OF INTEREST -No conflicts of interest were declared.
8.CHAIR'S ANNOUNCEMENTS -none
9.DIRECTOR'S ANNOUNCEMENTS
Director Tucker explained the Administration's decision not to support having peanut butter substitutes
in schools.He advised that schools cannot guarantee that staff are able to identifythe difference
between peanut-based and peanut substitute products which could put students with peanut allergies
at risk. He advised that principals should continue to use strong caution in this regard.
2011 October 11...2
10.PUBLIC INPUT -none
11.ADMINISTRATIVE PRESENTATIONS
a.REPORT FROM TVDSB SAFE SCHOOLS ON THE SECONDARY SURVEY RESULTS AND
FOLLOW-UP
Exec.Supt.K.Dalton introduced Supt.B.Sonier,Managers.Killip,and Learning Coordinators S.
Daleand T.Wilson whopresented the report from the Board'sSafe Schools Committeerelatedto
the secondary schoolsurvey results.The following handouts were distributed:
2011 Safe Schools Surveyresults of 17,576Thames Valley District School Boardsecondary
school students:
Comparisons to the 2005 and 2008 surveys;
School Level Action Plan Development Process;
Update and directionon Safe Schools System Level Initiatives.
Background and Process:
The Ministry of Education,inJanuary 2010, as a resultof Bill 157, Keepingour KidsSafe at
School Act,mandated that students be surveyed every two years regarding school safety.
• TVDSB was a leader inthis area and conducted secondary student surveys in2005 and 2008.
In response to the surveys, system and school levelaction plans were developed.
In March of 2011 a student survey was administered to secondary school students In grades
9 to 12.
Timeline
Survey Completed by Students March 2011
System levelAnalysisofSurvey Responses June 2011
Report and Planning Material to Schools May/June 2011
School Level Action Planning June 2011
Detailed System Analysis Ongoing
Administrative staff responded to questions from trustees.In response to a question regarding
the bar code image located on all Upstander t-shirts, it was noted that the QR Code connects
individuals with multimedia digital content.This specific QR Code will link smart phone users to
a website on bullying prevention and Individual acts that can make a positive difference and/or
inspire change in the community.
Manager K.Young and Public Affairs Officer J. Maltby presented information on the Pledge
initiative to end bullying. A short video clip sponsored by CTV London Delete Cyberbullying was
viewed.It was noted that The Pledge is a community-wide initiative that seeks to raise the
public's consciousness about bullying in schools,at work and at home.
A committee,led by the TVDSB and CTV London,is coordinating an extensive campaign
across Thames Valley (Elgin,Middlesex and Oxford counties)to engage in as many citizens as
possible intaking The Pledge To End Bullying.Schools and organizations are encouraged to
create at least one opportunity for their members (including students,employees,customers
and volunteers)to come together to take The Pledge.
Thames Valley and the London District Catholic School Board will participate in a system-wide
taking of The Pledge on Monday,2011 November 14, at 10:00 a.m.This date marks the
beginning of Bullying Awareness and Prevention Week.
2011 October 11...3
11.ADMINISTRATIVE PRESENTATIONS -cont'd
a.REPORT FROM TVDSB SAFE SCHOOLS ON THE SECONDARY SURVEY RESULTS AND
FOLLOW-UP -cont'd
The following motion was moved byT.Roberts,seconded byJ. Todd and carried:
That trustees and meeting participants stand to take the Pledge to End Bullying."
Director Tucker led the group In reciting the following Pledge:
"I believe that everybody has the right to livein a community where they feel safe,included,
valued and accepted regardless of differences.I pledge to be respectful of others and stand
up against bullying whenever and wherever I see it."
12.MINUTES OF THE 2011 SEPTEMBER 27 BOARD MEETING
a.CONFIRMATION OF MINUTES
The minutes of the Regular Board Meeting,2011 September 27 were adopted on motion of P.
Jaffe,seconded by R.Tisdale.
b.BUSINESS ARISING FROM MINUTES -none
13.STUDENT TRUSTEES'UPDATE -none
14.REPORTS FROM THE ADMINISTRATION
a.PAPERLESS BOARD MEETINGS
Supt.V.Neilsen and Information Technology Manager S.Yourig presented a report on Paperless
Board meetings in response to trustees'request for information on how to move forward with
paperless Board meetings.They demonstrated the use of a netbook and Adobe Professional
software.
It was noted that at the Board meeting of 2011 March 22,there was an interest in having future
board meetings done in a paperless fashion,similar to the Environmental Week activity on 2011
April 26. At the May 10 Board meeting,the Board approved a motion to have a board report
completed on this topic by late Fall 2011.Additionally,at the Policy Working Committee meeting
of 2011 May24,there was a request to move forward with paperless meetings.Itis suggested that
a similar strategy be used to deal with both sets of meetings.
While the "paperless"Board meeting in April was very successful (with borrowed netbooks),
following this meeting,the following items were informally noted as requirements for the future:
an alternative to "scrolling"through entire documents to get to the correct page;
• a hardware solution with better battery life than the technology they currently had personally:
and
• a way to track notes regarding the agenda packages,both in advance of the meetings,as well
as during the meetings,using a method that was savable.
Follow-up meetings were held both within the Information Technology Department and with
Corporate Services to determine a method to move forward withthis Initiativeina way that was cost
effective,that built on the current knowledge of both the trustees and the staff,and that met the
requests voiced previously in regards to scrolling,hardware and notes.
2011 October 11...4
14.REPORTS FROM THE ADMINISTRATION -cont'd
a.PAPERLESS BOARD MEETINGS -cont'd
Based on this,the foiiowing was proposed:
• A new netbook with an encrypted drive willbe provided for each trustee to replace older
laptops. This ensures that each device has long battery life,a full keyboard for easy typing,
portabilityand a screen size that does not reduce eye contact from person to person.
Agenda package files will be posted in a secure site on the Employee Portal for trustees to
download on Friday prior to each Board meeting.If revisions/additions are made to the
materials after this time,they will be emailed,as well as being posted to this site.
•Adobe Professional software (not limited to Adobe Reader)will be installed on each
netbook.This will allow trustees to add "sticky notes"regarding questions or comments in
the documents as they are reviewed.Once saved,this file will then be available for use in
the board meeting,at which time they can add further notes if desired.
•Adobe Professional software also allows the user to see "thumbnails"of each page in the
Navigational Pane,allowingquick and easy transitions to other pages,without scrolling
through the entire document.
By selecting netbooks and an Adobe product,we are building on hardware and software
skills the trustees and staff currently have.
• Training will be provided for trustees in the use of the netbooks,Adobe software and Portal
site.It is anticipated that this training would be accomplished in a single training session.
• With this technology in place,a similar strategy could be used for committee meetings,if
desired by trustees.
Cost/Savincs
Netbook and software costs,withinITS current budgets ($5859 for netbooks,$952 for software)
Reduced printing costs (TBD)
Reduced courier costs (approx.$12,000 per year for Board Meeting package delivery)
RECOMMENDATION:
That the Board move forward with "paperiess"Board meetings.
The recommendation was moved by J.Todd,seconded by G. Hart.
Responding to a question regarding concern for security and the abilityto access the site, it was
noted that the conference site would be password protected and encrypted,as will be the netbooks.
Director Tucker stressed that access to in-camera items related to personnel matters will be
handled according to the expectations of the Education Act He suggested that the time line for
implementation be brought back to the Board for discussion.
2Q11 October 11...5
15.REPORTS OF COMMITTEES
a.REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE 2011 September 20
3:06 p.m.-4:27 p.m.
Members Present Administration and Others
W. Huff,Trustee (Chair)C.Brunette-Debassige,FNMII Education Advisor
E. Albert,Chippewas of the Thames M.Deeb,Vice-Principal,Saunders Secondary
T.Grant (ex officio)School
D.Grosbeck,Chippevi/as of the Thames R. Doxtator,Education Counsellor,Oneida
G. Hope,Oneida Nation of the Thames L.Elliott,Executive Superintendent,
T.Roberts,Trustee Program Services
P.Sattler,Trustee J.Fitzsimmons,Principal,Lambeth Public School
D.Macpherson,H.B.Beal Secondary School
Regrets R.Michaud Turgeon,FNMI Education Advisor
M. Elijah Oneida Nation of the Thames L.Mills,Thames Secondary School
L.Nicholas,Education Co-ordinator
Absent L.Spero,Oneida Nation of the Thames
E.Cornelius,Oneida Nation of the K.Aitken,Corporate Services
Thames
1.CALL TO ORDER
The meeting convened at 3:06 p.m. in the Cafeteria at Thames Secondary School.
2. APPROVAL OF AGENDA -The agenda was approved as printed.
3.CONFLICTS OF INTEREST -No conflicts of interest were declared.
Trustee W. Huff welcomed new voting delegates,E. Albert and D.Grosbeck of Oneida Nation
of the Thames.
4.REPORT OF MEETING -2011 June 7 -provided for information
5.BUSINESS ARISING FROM MINUTES -none
6.PROGRAM SERVICES UPDATE
Exec.Supt.L.Elliott Introduced R.MichaudTurgeon,FNMI Education Advisor,as the one-year
acting secondment for C.Brunette-Debassige.Ms.Turgeon can be reached in Program
Services at 519-452-2000 x20362,or by email at r.turaeon@tvdsb.on.ca.
Exec. Supt.Elliott noted that Ms.Turgeon has familiarized herself withthe roleand welcomed
her to the First Nations Advisory Committee.She thanked C.Brunette-Debassige for her hard
work over the past year.
Exec.Supt.Elliott indicated that Program Services will be looking for advice from the
Committee on initiatives for the upcoming year as there is an opportunity to apply to the Ministry
of Education for funding in addition to the monies received through Grants for Student Needs
(GSNs).
2011 October 11...Page 6
15.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE -cont'd
6.PROGRAM SERVICES UPDATE -cont'd
C.Brunette-Debassige provided the following update.
AFNMI Self-Identification Policy Change
InJuly 2011,the Ministry sent a memo toallboards changingthe self identification collection
and reporting processes.Boards are no longer permittedto distinguish between First Nations
on-reserve and First Nations off-reserve.Moving forward, the Board will request that
parents/guardians and students choose from 1 of3 cohorts: First Nations,M6tls,and Inuit.
FNMI Related Professional Development for TVDSB teachers and staff
TVDSB Religious Accommodations Conference
September 22,2011;October 6, 2011
Community panel discussions with D.Smoke and M.L.Smoke
Aboriginal Perspectives TooM Training
October 20,2011
Chatham Regional Education Centre
Circle of Light Conference
November 14-16,2011
Royal York Hotel,Toronto
• 7 spots available to TVDSB representatives (teachers,committee members,community
members)
• B.Doxtator from Saunders Secondary School has been selected to participate in the FNMI
Student Panel.
• TVDSB will be applying for participation in the Student Success Fair on the evening of
Tuesday November 15,2011.
TVDSB will be co-presenting a workshop on our strategies in implementing the provincial
FNMI framework
Workshop:Effective Strategies in Support of First Nations Students:A board-wide approach
and school level integrated programming.
Wednesday November 16, 2011 10:15-11:45 am
FNMI Student Programs
First Nations M^tis and Inuit (FNMI)Summer Mentorship Program
•Curriculum for IDC 4U course written over the summer.
• Met with partners to discuss possible sources of funding as well as securing
accommodations and mentors.
•Plan is to pilot this program in the summer of 2012.
FNMI Programs in partnership with The Fourth R
•Two Grade 8 Transitions conferences
•8-week peer mentoring programs (Grades 9,11,12)in both semesters at Beal,Saunders
and Thames Secondary Schools
•8-week peer mentoring programs (Grades 7, 8) in both terms at 4 elementary schools
• delivery and administration of the FNMI Student Advisory Council for 2011-2012
Outdoor Leadership Retreat 3 day 2 nights retreat for Grades 9-12 FNMI students.
2011 October 11...Page 7
15.REPORTS OF COWIMITTEES -cont'd
a.REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE -cont'd
6.PROGRAM SERVICES UPDATE-conrd
FNMI Resource Development
Two Paths
Phase 1-Grades 4-8
Provides suggestions for activities and resources to support FNMI perspectives across the
curriculum.To be released In fall 2011.
Phase 2-Grades JK-3
Provides detailed unit/lesson plans for FNMI links to the arts,math,science and physical
education/health in literature kits to be piloted in early 2012.
Equity and Inclusive Education Kits
Task Force to be assembled to select FNMI texts and develop accompanying teaching
materials for elementary and secondary (summer 2012)
FA/M/Transitions Guide
Draftguide is complete and should be available online by October 2011.A communication to
schools and community partners will be released to promote the use of the guide in Thames
Valley schools.
a.FNMI Special Grants Proposals 2011-2012
Ms.Turgeon presented the following report on the Special Grants Proposals.
i. Voluntary, Confidential, Aboriginal Student Self-Identification Policy Implementation
(Budget-$25,000}
Description
TVDSB will develop and release a new campaign to increase the awareness and
self-identification of FNMI students across the system.This campaign will feature the
diversity of FNMI students.
Activities
•Wave a Red Flag Campaign (speakers,red flags, video "Wave a Red Flag",
opportunities for student leadership)
Redesign Self-ID posters to reflect community diversity
Redesign Self-ID brochures to reflect community diversity and newly collapsed
First Nations category (on and off-reserve now a single category)
Identification of an FNMI Lead Teacher in each school to disseminate self-ID
information as well as information about programs and resources that may
encourage more FNMI students and families to voluntarilyself-identify
ii.Student Success Projects (Budget-$50,000)
Description
TVDSB will host two interrelated projects aimed at addressing FNMI student
attendance and mental health and wellbeing withinour schools.Special focus will be
spent on targeting and supporting FNMI students in the transition from Grade 8 to
Grade 9.
2011 October 11...Page 8
15.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE -cont'd
6.PROGRAM SERVICES UPDATE -cont'd
Activities
Host a l-day FNMI Student Voice Conference-Aim to get input from FNMI
students about their educational experiences at different levels (elementary,
secondary,alternative).This conference would engage the FNMI Student
Advisory Council as key leaders and a central goal would be to address FNMI
attendance issues withthe overriding question "What motivates you to come to
school?"($25K)
• Hirea temporary MentalHealthand Wellness Worker to support FNMI students
in a pilot projectat Saunders Secondary School. Focus would be onsupport with
transitioningfrom elementary to secondary,as well as behavior,attendance and
credit accumulation issues.($25K)
iii.Professional Development Networks (Budget -$50,000)
Description
TVDSB work In collaboration with FNMI communities to expand professional
development networks through 3 separate,but interrelated projects including:hosting
Collaborative Inquiry Projects (CIP)with teachers from Antler River and Standing
Stone ES.,as well as bringspecific teachers together withVisitingElders and Cultural
Teachers.
Activities
•Professional Learning Communities initiatives
Host a Collaborative Inquiry Process (CIP)between First Nations'Elementary
schools (Antler River and Standing Stone)and TVDSB schools (Lambeth PS and
Delaware Central).Release time would be provided with a focus on literacy and
numeracy development and Native Language teaching.($25K)
•Funding to cover the expenses for community partners and teachers to attend
Circle of Light conference ($5K)
•Host a Cultural Exchange between teachers and Visiting Elders/Cultural Teachers
program. This would cover release time for10 teachers x 3 days ($7,500)as well
as Elder/Cultural Teacher honoraria ($5,000)(TotaI=$12.5K)
iv.Aboriginal Perspectives:The Teacher's Toolkit Training (Budget -$20,000)
Description
TVDSB will Increase the capacity of teachers in learning and workingwith the Ministry's
Aboriginal Perspective Toolkit,as well as the Board's Two Paths:One Journey:
Culturally Enhanced Resources for the Inclusion of FNMI Perspectives.
Activities
• This proposal will cover the release time and workshop materials fora group of up
to 40 elementary teachers to attend two full day workshops on the Teacher's
Toolkit and how the TVDSB resource "Two Paths"has personalized and modeled
the use of the toolkitfor TVDSB's FNMI demographic.
2011 October 11...Page 9
15.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE -cont'd
6.PROGRAM SERVICES UPDATE -cont'd
•Teachers will receive training in the use of the Teachers Toolkit and
implementation of Two Paths on the first day of training.They will later use the
additional release day to report back to the working group about their
successes/challenges with the materials as well as suggestions/additional
teacher-developed resources they have to share.
•The goal ofthis project will be to build teacher capacity in developing FNMI-related
learning materials and to develop a First Class conference where Teacher's
Toolkit-related FNMI materials may be shared,(release time=$20K)
V.Resource Project (Budget -$20,000)
Description
TVDSB will commit to ensuring that current,relevant and authentic learning materials
are being used In both secondary and elementary classrooms through the purchase
of new resources that have been written,reviewed and endorsed by FNMI education
leaders across the country.
Activities
•Purchase of new Pearson textbooks entitled "Aboriginal Beliefs,Values and
Perspectives,and Aboriginal People in Canada"to support Native Studies courses
in six TVDSB schools.($75/book x 25/class=$1875 x 6 schools =$11,250).
•purchase offour class sets of Turtle Island Voices series for each grade level from
Grades 1-3 (4 sets x $425/set =1700 x 3 grades =$5100)
purchase of four Turtle Island Voices CD ROMs per grade level (4x3 grades =
12x$80/CD ROM =$960)
vi.Native Languages/Native Students Professional Learning Communities (Budget -
$50,000 per region - NA)
Description
TVDSB will not be submitting a proposal for this category but will investigate
opportunities to be involved in the selected project.
Activities
N/A
vii.Family and Student Achievement Initiatives (Budget -$42,500)
Description
TVDSB will host a variety offamily and community engagement events in partnership
with FNMI communities.Events will involve FNMI students,parents.Parent
Involvement Committee,and teachers.They will also promote student achievement
through processes that will allow parents,students and community members to work
with teachers In maximizing FNMI student potential.
Activities
Host a student-led FNMI Cultural Festival to showcase student work and
community partnerships between school and local FNMI Elders and Cultural
Teachers.This festival will Include oral,written and multi-media presentations
from FNMI perspectives.The Festival will have a wellness theme witha focus on
physical activitythrough traditional and modern FNMI games and sports.($20K)
2011 October 11 ...Page 10
15.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE -cont'd
6.PROGRAM SERVICES UPDATE -cont'd
•Allocate funding to the FNMI Parent Involvement Committee to deliver parent
engagementworkshops in the community to FNWll parentsand guardians.This will
also include FNMI PIC members hosting a parent orientation workshop for FNMI
parents.{$7.5K)
•Assemble an elementary and secondary Task Force to consult with parents,
community partnersand Visiting Elderstocreate a manual ofsuccessfulstrategies in
preparing FNMI students forthe OSSLT and EQAO ($15K)
Exec.Supt.L.Elliott commentedthatthe budgeted amountsforeach initiative is specific as
ProgramServices mustwork within each theme as there are many restrictions.Itwas noted
thatlastyear,the Board requested $120K in funding and received $140K.Thisyear,the Board
has applied for $207K.C.Brunette-Debassige advisedthattheamountthatcan be applied for
is increasingand is promising from a program perspective. The proposal is to be submitted
by 2011 October 1.
It was confirmed that the Board will be advised on what funding it will receive at the end of
November. The issue regarding a research component being builtin to determine student
success through student grants was discussed.It was noted that the 4"^R has begun
evaluating to see if programs are helping students long term.
Chair Huff advised that at a recent Ontario Public School Boards'Association meeting,the
issue surrounding research was discussed and it was passed on to the Ministry of Education ^
for follow-up.He received an invitation from the Ministerto attend a meeting in Toronto to
share Information and the challenges FNMI students face.
b.Brochure Review for First Nations Transition from Grade 8 to 9
C.Brunette-Debassige described one of the projects worked on this past year which targeted
FNMI students living on First Nations.The brochure was as a result of a small ad hoc
committee that came together to bring forward their ideas to aid in a useful tool for students.
Committee members broke out into groups,reviewed the draft guide and provided feedback.
7.PRINCIPALS'UPDATE
a.Thames Secondary School
Principal L.Mills provided the following report regarding First Nations students at Thames
Secondary School.She advised that Thames is offering two classes of NAC201 -Aboriginal
Peoples in Canada.There are currently 37 students registered in this course.
• C.Rogers is back as the FNMI Counsellor and has been relocated into a large,more
private office. This will enable her to have more room to meet with single students or small
groups of students.
•The FNMI and Friends lunches will begin on September 29 and will be held every other
week until the Christmas break.
• C.Rogers noted that Costco donated 100 backpacks with supplies geared to elementary
students.She currently has 45 left and asked that anyone who knows of a student who is
in need of a backpack to contact her directly.
2011 October 11...Page 11
15.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE -cont'd
7.PRINCIPALS*UPDATE -cont'd
b.Lambeth Public School
Principal J.Fitzsimmons provided the following report.She advised that the students have
had a good start to the school year and the Oneida students have settled invery well.
•There was an increase in registrations over the summer and they will be restructuring this
week.This should not affect students in the intermediate grades.
•Meet the Teacher will be on Wednesday,September 21 from 6:00 p.m. to 8:00 p.m.. It
is not a barbecue as previously advertised.Parents will have an opportunity to see what
is being offered by our hot lunch providers on Mondays and Fridays every week.School
Council will also have a table where parents can sign up to help out with certain events
throughout the year.
•The grade 8 students will be going to Camp Olympia from Wednesday,October 12 to
Friday,October 14.The cost for the trip will be approximately $260.The grade 8 students
will be fundraising to offset the cost per student.
• R.Doxtator and L.Hill have started working with students.They met last week for a
luncheon and are working with the school on individual needs of some new students.
• T.Whiteye's language classes are going very well.This year they have scheduled all
French and Oneida language classes to be in the same time slots.This means that all
students are on the same time table.
•Sign-up for Cross Country and Volleyball has occurred.There are six students trying out
for teams.The girls are also anxious for the cheerleading team to start.
•The school goal is to increase student achievement through a balanced literacy approach
focusing on the reading/writing connection in all subject areas.
c. H.B.Beal Secondary School
Principal, D.Macpherson provided the following update with respect to the First Nations
M^tis Inuit students attending H.B.Secondary School.He extended his appreciation to
community staff who have visited the school or have had him out to their community in
advance of school start.Every opportunity to get together to share ideas is welcome.
• It has been a busy start to the year.Many classes are closed and waiting lists exist for
many courses.Students who are lookingto change time tables have had a difficult time
getting other courses.
•First Nations students who are under the tuition agreement are up slightly in number:
Oneida 33
Chippewa 17
Munsee-Delaware 2
• The counselor is meeting with each student starting with the grade nine students,
checking inwith them to see howthey are adjusting to secondary school,as well as any
support that can be provided for them.
2011 October 11...Page 12
15.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE -cont'd
7.PRINCIPALS'UPDATE-cont'd
c. H.B.Beal Secondary School -cont'd
• Aspecial thank you for thelatebuswas noted.Thestudentshavemadeuseofittoattend
sports, practices and to get extra supportforacademic workafterschool.
•Congratulations to a student who will present the Valedictorian address at
commencement on October 28''^.
Trustee P.Battler suggested adding Mr.Macpherson's presentation following the Circle of
Light conference as a future Agenda item.
d.Saunders Secondary School
Vice-Principal M.Deeb presented the following report on FNMl students at Saunders
Secondary School.
• T.Slllaby will be the Native Student Counsellorfor Saunders Secondary School twicea
week.
• A preliminary meeting was held to identify students at riskwith attendance and to
outline plans to address the concerns.
Currently,Saunders Secondary School has 105 Tuition Agreement students.
•In Semester1,theyare offering an Oneida Language class,a 4"^R Leadership course
and Grade 11 course - Aboriginal Beliefs and Values.
Vice-Principal M.Deeb provided the following update on the current enrollment numbers for
FNMl students.
Oneida Nation of the Thames 72 students
Munsee-Delaware First Nation 5 students
Chippewas of the Thames First Nation 8 students
2010-2011 Credit Accumulation
Total Number of Credits Attempted 682.5
Total Number of Credits Achieved 539.0
Credit Accumulation Rate 79%
Upcoming Dates
Grade 9 Learning Skills Report September 26
Post Secondary Information for Graduating Students September 27
School Council September 28
Progress Reports October 7
Parent-Teacher Interviews October 13
The school goal is to increase credit accumulation.
2011 October 11...Page 13
15.REPORTS OF COWIWIITTEES -cont'd
a.REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE -cont'd
8.COMMUNITY UPDATES
a.Oneida Nation of the Thames
G. Hope,Life LongLearning Administrator,welcomed L Spero who will be workingwith
R. Doxtatorat the Oneida Education officeon Tuition Agreement students.He noted that
it was a good start to the school year and thanked the school administrators who attended
the BacktoSchool event heldoverthe summer.The numbers are upthisyear at Standing
Stone School for a total of 193 students.
b.Munsee-Delaware First Nation
L.Nicholas,Education Co-ordinator,noted that the start ofthe school year has been good.
He advised that there has been a drop in the number of students as they have leftthe
community to move to London and the surrounding area.Asa result,student numbers are
down at Delaware Central PublicSchool. He plans tovisitthe schools approximately twice
a week and is available to help teachers if needed.He advised that the community has
formed a new committee.
Chair Huff commended Mr.Nicholas for his work in addressing challenges of moving into
a new school last year.
c.Chippewas of the Thames First Nation
E.Albert,Teacher and Education Liason for the Chief in Council,introduced herself and
delegate D.Grosbeck.
Chair Huff welcomed the new members and provided a brief update on behalf of
Chippewas of the Thames First Nation. He noted that the school year started with some
change in class structure as well as continuing to address issues fromthe previous school
year.He advised that a meeting was held to address attendance issues.
9.ADDITIONAL ITEMS
Trustee Sattler noted that she is on the Executive of the Ontario Public School Boards'
Association.In that role,she is the liaison to the First Nation Trustees Council which meets
four times per year.At the August meeting,First Nation trustees described Initiatives within
their school boards.After a presentation from the Chiefs of Ontario,First Nations trustees
have been invited to participate in some of the work and initiatives the group is undertaking.
10.2011-2012 First Nations Advisory Committee Meeting Locations
Date (Tuesday)Location
2011 October 18 Oneida Community Centre
2011 November 15 Lambeth Public School
2011 December 20 Saunders Secondary School
2012 January 17 H.B.Beal Secondary School
2012 February 21 Chippewas
2012 March 20 Munsee Community Centre
2011 October 11....Page 14
2012 April 17 TBA
2012 May 15 TBA
2012 June 19 TBA
11.ADJOURNMENT
A motion to adjourn the meeting at 4:27 p.m.was carried.
RECOMMENDATIONS;none
W.HUFF,
Chairperson
b.REPORT OF THE POLICY WORKING COMMITTEE 2011 September 27
MEMBERS PRESENT ADMINISTRATION AND OTHERS
G. Hart (Chair) R.Tlsdale B.Tucker B.Strong
T.Grant T.Roberts K.Aitken P.Heath
L.Griffith-Jones
Regrets:W. Huff, J.Bennett
1.APPROVAL OF AGENDA -The agenda was approved by motion.
2.CONFLICTS OF INTEREST -none declared
3.COMMITTEE REPORT OF AND TRACKING SHEET
It was noted that the Transportation policyis currently in rough draft and awaiting feedback
from the upcoming vocational and technological reviews.
4.POLICY/PROCEDURE-TO COMMITTEE FOLLOWING PUBLIC INPUT
a.Religious and Faith-Based Accommodation of Staff Procedure
Manager B.Strong and Employee Relations Officer P.Heath joined the meeting and
advised that no public input was received on the Religious and Faith-Based
Accommodation of Staff procedure during the posting period.
The document was submitted for consideration in compliance withthe expectations of the
Ministry of Education Policy Program Memorandum #119,Equity and Inclusive Education.
The procedure is based upon revisions to the policy and will be a companion to the
Religious and Faith-Based Accommodation of Students procedure,under the Board's
Equityand Inclusive Education policy #2022.It was noted that the procedure was also
discussed at a meeting of religious leaders on 2011 May 25.
Itwas noted that employee groups were includedinthe development ofthe policy and the
three days allottedfor religious observances has been provided for allemployee groups
since the amalgamation in 1998. The issue of temporary employees and religious
observances,and the flexibility the revised procedure allows was clarified.
/-A
2011 October 11....Page 15
15.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE POLICY WORKING COMMITTEE -cont'd
4.POLICY/PROCEDURE-TO COMMITTEE FOLLOWING PUBLIC INPUT -cont'd
a.Religious and Faith-Based Accommodation of Staff Procedure -cont'd
The following motion was moved and carried:
That the Religiousand Faith-Based Accommodation of Staff procedure be forwarded to
the October 11,2011,Board meeting for Information.
5.DRAFT POLICIES/PROCEDURES -none
6.DRAFT POLICY/PROCEDURE REQUIRING ADDITIONAL CONSIDERATION -none
7.POLICIES/PROCEDURES UNDER REVISION
a.Supervision of Principals and VIce-Prlnclpals Procedure
Supt.L.Griffith-Jonesjoined the meeting to present the revised Supervision of Principals
and Vice-Principals procedure.She advised that the purpose of the revisions is to align
the procedure with the Principals and Vice-Principals Performance Appraisal (PPA)
Regulation 234/10 that came intoeffect 2010 September.
Acommittee of elementary and secondary principalsand superintendents was formed to
develop the implementation process whichIncludedthe revisionofthe TVDSB procedure
and in-service of the new process.The committee revised the procedure using the
PrinclpalA/ice-Principal Performance Appraisal Technical Requirements Manual 2010,
along with other Ontario Leadership Strategy materials.Supt. Griffith-Jones advised that
the TVDSB was the first to pilotthe procedure in 2008/2009.Because of its success,It
was Implemented and then expanded.
It was questioned Ifthe terms "Board"and "Board of Trustees"would be understood bythe
public. It was agreed that an Introductory sentence will be added at the beginning of the
document to clarify the terms.It was requested that, in future, all procedures be
accompanied by the policy for reference.
Supt.Griffith-Jones explained that the revised procedure Is aligned with the school
Improvement plan which coincides with appraisal meetings held during one of three school
visits by the Superintendent.The appraisal process was also outlined.
The following motion was moved and carried:
That the Supervision of Principals and Vice-Principals procedure be posted for public
Input for 30 days.
b.Student Trustees on the Board Procedure
Trustee Grant presented the revisions to the Student Trustees on Board procedure to
comply with the Ontario Regulation made under the Education Act amending O. Reg.7/07
(Student Trustees)which came into effect on 2011 March 1.
After discussion of the document,the following motion was moved and carried:
That the Student Trustees on Board procedure be posted for public Inputfor 60 days.
2011 October 11....Page 16
15.REPORTS OF COWIMITTEES -cont'd
b.REPORT OF THE POLICY WORKING COMMITTEE -cont'd
7.POLICIES/PROCEDURES UNDER REVISION -cont'd
c.Electronic Meetings Policy and Procedure
Director Tucker described revisions to the Electronic Meetings policy and procedure
following amendments tothe EducationAct Itwas notedthat twonewsections ofthe Act
include participation bystudent trustees and the ability of trustees to hear and be heard by
all meeting participants.
The following motion was moved and carried:
That the Electronic Meetings policy and procedure be posted for publicinput for 60
days.
8.DRAFT/APPROVED POLICY/PROCEDURE REQUIRING FURTHER CONSIDERATION -
none
9.OTHER BUSINESS-none
10.DATE AND TIME OF NEXT MEETING
The next meeting Is scheduled for Tuesday,October 25, inthe Governor Simcoe Room.
11.ADJOURNMENT
The meeting adjourned by motion at 3:44 p.m.
RECOMMENDATIONS:none
GRAHAM HART
Chairperson
c.REPORT OF THE CHAIRS'COMMITTEE 2011 Octobers
9:04 a.m.-11:52 a.m.
MEMBERS ADMINISTRATION AND OTHERS
T.Grant (Chair)T.Roberts
J.Bennett B.Tucker S.Christie
Regrets:G.Hart
1.APPROVAL OF AGENDA
The agenda was approved by motion.
2.CONFLICTS OF INTEREST -none declared
3.REVIEW OF 2011 OCTOBER 11 BOARD AGENDA
The agendas for the in-camera and public Board meetings of 2011 October 11 were discussed
and updated.The process to reconsider a motion related to full-day kindergarten was
discussed.
2011 October 11....Page 17
15.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE CHAIRS'COMMITTEE -cont'd
4.CORRESPONDENCE
A letter from the Ottawa-Carleton DSB to Board Chair Grant and other urban Directors
regarding establishing an advocacy committee will be added tothe October 11 public agenda
under "Communications".It was suggested that the issue isan example of items that would
be appropriate for consideration by an OPSBA Board Committee.
5.PAPERLESS MEETINGS
Supt. V. Nielsen and ITS Manager S. Young joined the meeting to present a process to hold
paperless Board and PolicyWorking Committee meetings.They outlined their concept and
sought Committee input related to next steps.
Supt. Nielsen described and demonstrated provisions to allow for scrolling through
documents,navigation panels and tracking/adding notes and supplying netbooks formeeting
use.She advised that ITS would establish a dedicated,secure site for posting public and in-
camera fileswhichwould require a loginby trustees and the Senior Administration.Training
would be providedfor trustees on howto use the netbooks,Adobe Professional software and
the secure website.Supt.Nielsen indicated that costs of the netbooks can be covered
internally.
A report will be brought to the trustees at the October 11 Board meeting for consideration.
Costs and savings will be identified.
6.FUTURE BOARD REPORTS/PRESENTATION SCHEDULE
Director Tucker presented a draft schedule of Administrative presentations to the Board.
Chair Grant requested reports on the following topics:EQAO,legal issues (September/April),
finance and suspensions/expulsions.The draft schedule is attached.Trustees are
encouraged to identifyadditional topics for consideration by the Chairs'Committee.
7.RETIREMENT/RESIGNATION REPORTS TO BOARD
It was noted that section 2 of the Municipal Freedom of Information and Protection of Privacy
Act identifies employment history as personal information. Staffing reports to trustees will
continue to provide the name,position and location of staff retiring, resigning or going on
leave in accordance with the Act.
8.STRATEGIC PLANNING NEXT STEPS
Chair Grant sought the next steps in developing the Board's Strategic Plan.Director Tucker
distributed a proposed timeline for completion of the Plan by June,2012 and the proposed
process utilizing an internal facilitator.Itwas suggested that "Strategic Planning" be an
ongoing item on the Committee agenda.
A Strategic Planning session with trustees was scheduled to follow the October 11,2011,
Board meeting.The following motion was moved and carried:
That the proposed timeline for completion of the Board's Strategic Plan by June,2012,
be approved using internal facilitation.
9.FULL-DAY KINDERGARTEN MOTION PROCEDURES -see 3 above
2011 October 11....Page 18
15.REPORTS OF COWIIWITTEES -cont'd
c.REPORT OF THE CHAIRS'COMMITTEE -cont'd
10.TRUSTEE LIABILITY AND CONFLICT OF INTEREST
Chair Grant suggested that trustees have an opportunity to meet withthe Board's solicitor
to discuss issues related to conflict of interest and trustee liability insitting on various Board
committees.It was agreed that she will speak to the trustees regarding their interest inthis
regard.
11.IN-CAMERA MEETING RE PERSONAL MATTER -deleted
12.ONTARIO STUDENT TRUSTEES'ASSOCIATION FEES FOR 2011-12
ChairGrant provided Informationonthe Ontario Student Trustees'Association membership
fees in the amount of $2,651.84.It was noted that 42%of boards have renewed their
memberships.Various concerns related to the Board's liability were voiced. It was
suggested that the membership not be renewed until such time as the concerns have been
addressed.
13.OTHER BUSINESS
a.Commissionaires
Director Tucker advised that a commissionaire has been hired to provide coverage at
Board meetings to address security issues that have arisen.
b.Balanced Day Notice of Motion
Trustee Roberts suggested that the Board move toward a system-wide balanced
school day structure with full implementation by 2015.The program and operational
benefits were cited.
Trustee Roberts indicated his intention to present the following notice of motion for
consideration at the October 25,2011,Board meeting:
That the Senior Administration be asked to provide a detailed analysis of the
operational and program issues related to the Balanced School Day structure and
report back to trustees by May,2012.
c.Capita!Planning Issues
Chair Grant commended the Senior Administration on the Capital Planning rheeting
held with trustees recently.She asked that options be presented and boundary data be
provided to trustees when accommodation decisions are sought.
14.FUTURE MEETINGS
The following Committee meetings were scheduled for at 9:00 a.m.
October 19;
November 2,16.
15.ADJOURNMENT
The meeting adjourned at 11:52 a.m.by motion.
,y
2011 October 11....Page 19
15.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE CHAIRS'COMMITTEE -cont'd
RECOMMENDATION:
That the proposed timeline for completion of the Board's Strategic Plan by June,2012,be
approved using internal facilitation.
T.GRANT
Chairperson
The recommendation was moved by J.Bennett,seconded by T.Roberts and carried.
Members discussed in detail the importance of the completion of the Board's Strategic Plan
using both internal and external resources.
With respect to trustee liability and conflict of interest.Chair Grant requested that trustees who are
interested in meeting with the Board's solicitor to contact her or the Director.It was also noted that
OPSBA provides an education symposium with similar topics.
d.REPORT OF THE COMMITTEE OF THE WHOLE -IN CAMERA 2011 October 11
MEMBERS PRESENT ADMINISTRATION AND OTHERS
J.Bennett (Chair)P.Jaffe B.Tucker M.Moynlhan
S.Amri B.McKlnnon K.Dalton V.Nielsen
R.Campbell S.Polhill L.Elliott M.E.Smith
J.Coghlin T.Roberts M.Sereda B.Sonier
T.Grant W.J.Tai C.Bourbonnais-P.Tufts
G.Hart R.Tisdale MacDonald K.Wilkinson
J.Todd K.Edgar K.Bushell
Regrets:W. Huff L.Griffith-Jones S.Christie
Absent:P.Sattler S.Hughes
K.Meeson
K.Young
The Committee met in camera from 5:00 p.m. to 6:10 p.m.
1.APPROVAL OF AGENDA
The agenda was approved by motion.
2.CONFLICTS OF INTEREST -No conflicts of Interest were declared.
3.Confidential legal,property and personal matters were discussed.
4.RISE AND REPORT
A motion to rise and report was moved and carried at 6:10 p.m.
2011 October 11....Page 20
15.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE COIUIWIITTEE OF THE WHOLE - IN CAMERA -cont'd
RECOMMENDATIONS:
1.That the motion approved at the in-camera session of October 11,2011,related to a retirement
by mutual consent be approved.
2.That the Senior Administration be instructed to remain within the approved budget for
elementary teacher staffing both full-day kindergarten and elementary classes even Ifit means
Increasing the number of Grade 1/SK splits.
3.That four additional Early Childhood Educator positions for the Full-day Kindergarten program
be approved.
JOYCE BENNETT
Chairperson
Recommendations 1,2 and 3 were moved by J.Bennett,seconded by J.Coghlin and carried.
16.COMMUNICATIONS
a.ONTARIO PUBLIC SCHOOL BOARDS'ASSOCIATION -UPDATE
Trustee Roberts reminded trustees of the upcoming regional meeting on 2011 October 15 from
10:00 a.m.to 2:00 p.m.Trustee Sattler will chair the meeting and encouraged trustees to attend.
b.OTTAWA-CARLETON DISTRICT SCHOOL BOARD RE BOARD ADVOCACY
The Board received correspondence from the Chair of the Board of the Ottawa-Carleton District
School Board regarding establishing an advocacy sub-committee to address transportation,salary
gap,capital and Infrastructure shortfalls.
17.NOTICE OF MOTION
Trustee Roberts presented the following notice of motion:
That the Senior Administration be asked to provide a detailed analysis of the operational and
program issues related to the Balanced School Day structure and report back to trustees by May,
2012.
18.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -none
19.ADDITIONAL ITEMS -none
20.QUESTIONS/COMMENTS BY MEMBERS
Trustee Campbell advised that there will be a London Accessibility Advisory Committee meeting on
2011 October 19. He noted that he can distribute information to trustees by hard copy or email.
2011 October 11....Page 21
21.ADJOURNMENT
The meeting adjourned at 9:36 p.m. on motion of R.Tisdaie,seconded byJ. Todd.
Confirmed:
Chairperson
2011 October 11....Page 22
SUMMARY OF APPROVED RECOMMENDATIONS OF 2011 OCTOBER 11
That the Board move forward with "paperless"Board meetings.
That the proposed timeline for completion of the Board's Strategic Plan by June,2012,be approved
using Internal facilitation.
That the motion approved at the in-camera session of October 11,2011,related to a retirement by
mutual consent be approved.
That the Senior Administration be Instructed to remain within the approved budget for elementary
teacher staffing both full-day kindergarten and elementary classes even Ifit means increasing the
number of Grade 1/SK splits.
That four additional Early Childhood Educator positions for the Full-day Kindergarten program be
approved.