12/3/2012 - Special Board Meeting1.
THAMES VALLEY DISTRICT SCHOOL BOARD
SPECIAL BOARD MEETING
2012 DECEMBER 3,7:00 P.M.
BOARD ROOM,EDUCATION CENTRE
AGENDA
CALL TO ORDER - O CANADA
-Director of Education
V-verbal
M -material
2.APPROVAL OF AGENDA M
3.CONFLICTS OF INTEREST V
ELECTION OF OFFICERS FOR 2013 V
4.a.Election of Chair ofthe Board for 2013
b.Election of Vice-Chair of the Board for 2013
ELECTION OF INFORMATION COMMITTEE OF THE WHOLE OFFICERS V
5. a. Electionof Information Committee Chairperson for2013
b. Electionof InfonnationCommittee Vice-Chairperson for 2013
6.OFFICERS OF THE BOARD M
7.ADJOURNMENT V
THAMES VALLEY DISTRICT SCHOOL BOARD
SPECIAL MEETING,PUBLIC SESSION
2012 DECEMBER 3
The Board met in special session on 2012 December 3 in the Board Room at the Education Centre,
meeting In public session from 7:00 p.m. to 7:50 p.m.The following were in attendance.
J.Bennett
R.Campbell
D.Clark
J.Coghlin
P.Forron
T.Grant
G.Hart
W.Huff
Absent:P.Forron
E.Kim
TRUSTEES
P.Jaffe (via teleconference)
E.Kim
B.McKlnnon
S.Polhill
P.Battler
R.Tisdale
J.Todd (via teleconference)
ADMINISTRATION AND OTHERS
B.Tucker
K.Dalton
L Elliott
M.Sereda
K.Edgar
S.Hughes
K.Meeson
M.Moynlhan
V.Nielsen
M.E.Smith
B.Sonier
P.Tufts
K.Wilkinson
K.Bushell
S.Christie
J.Pratt
K.Aitken
1.CALL TO ORDER
DirectorTucker called the meeting to order at 7:00 p.m.
2.APPROVAL OF AGENDA
The agenda was approved on motionof R. Campbell,seconded by D.Clark.
3.CONFLICTS OF INTEREST - No conflicts of Interest were declared.
The Director extended his condolences on behalf ofthesenior administration andtrusteestothe family
and F D Roosevelt PublicSchool communityon the death of student Kendra Cameron.
4.ELECTION OF OFFICERS FOR 2013
a.Election of Chair of the Board
Director Tucker presided over the election of the 2013 Chair of the Board and called for written
nominations.Trustees J.Bennett,D.Clark and G. Hart were nominated.Trustee D. Clark
declined the nomination.Following a vote by secret ballot,Trustee J. Bennett was elected Chair
of the Board for 2013. Chair Bennett assumed the chair and presided over the election of the
Vice-Chair of the Board.
A motion to destroy the ballotswas moved by D.Clark,seconded byT. Grant and camed.
b.Election of Vice-Chair of the Board
Chair Bennett called for written nominations for the position of Vice-Chair of the Board for 2013.
Trustees D.Clark,G.Hart,P. Sattler, R.Tisdale and J. Toddwere nominated. Trustees D.Clark,
G. Hart,and P.Sattler declined the nomination.Trustees R.Tisdale and J.Todd declared their
acceptance of the nomination. Following a vote by secret ballot,Trustee R.Tisdale was elected
VIce-ChaIr of the Board for 2013.
A motion todestroythe ballots was moved byS.Polhill,seconded byT. Grantand carried.
2012 December 3...2
5.ELECTION OF INFORMATION COMMITTEE OF THE WHOLE OFFICERS FOR 2013
a.Election of Information Committee Chairperson
Board Chair Bennett presided over the election of the 2013 Information Committee of the Whoie
Chair.Trustees D.Ciark,T.Grant,B.McKinnon,S.Poihili and J.Todd were nominated.Trustees
D.Clark,T.Grant and S. Poihili declined the nomination.Trustees B.McKinnon and J.Todd
accepted the nomination. Following a vote by secret ballot, Chair Bennett declared Trustee B.
McKinnon Chair of the Information Committee of the Whole for 2013.
A motion to destroy the ballots was moved by T. Grant,seconded by S. Poihiliand carried.
b.Election of Information Committee Vice-Chairperson
Board Chair Bennett presided over the election of the 2013 Vice-Chair of the Information
Committee of the Whole.Trustees R. Campbell, D. Clark, J. Coghlin, T. Grant, W.Huff,S.Poihili
and J.Todd were nominated.Trustees D. Clark, J. Coghlin, T.Grant,W.Huff,S. Poihili and J.
Todd declined the nomination.Chair Bennett declared Trustee R.Campbell Vice-Chair of the
Information Committee of the Whole for 2013 by acclamation.
A motion to destroy the ballots was moved by, D. Clark and S. Poihili seconded by and carried.
6.OFFICERS OF THE BOARD
Supt.K.Meeson presented the report to appoint by name the Officersof the Board who shall be the
Director of Education,and the Board Treasurer,both of whom,along with the Chair and Vice-Chair of
the Board,shall have signing authority on behalf of the Board for the period December 03,2012 to
November 30, 2013, in accordance with Board Bylaws-Election of Chair and Vice-Chair,section 7.9.
RECOMMENDATION:
That the following persons be appointed signingofficerson behalf ofthe Boardforthe period December
03,2012 to December 2,2013:
Joyce Bennett, Chair of the Board
Ruth Tisdale,Vice-Chair of the Board
Bill Tucker,Director of Education
Karen Meeson,Superintendent of Business Services and Treasurer
The recommendation was moved by S. Poihili,seconded by T.Grant.
It was noted that the period ending December 2,2013,would exceed the term of the signing authority in
that the term of the Board is December 1 to November 30 annually.The following amendment was
moved by T.Grant,seconded by W. Huff and carried.
That the term of the signing officers be amended to December 03,2012 to November 30.2013:
The motion as amended was approved:
That the following persons be appointed signing officers on behalf of the Board for the period
December 03,2012,to November 30,2013:
Joyce Bennett,Chair of the Board
Ruth Tisdale,Vice-Chair of the Board
Bill Tucker,Director of Education
Karen Meeson,Superintendent of Business Services and Treasurer
2012 December 3...3
7.ADJOURNMENT
The meeting adjourned at 7:50 p.m. on motion of D.Clarl<,seconded by R.Tisdale.
Confirmed:
airperson
2012 December 3...4
SUMMARY OF APPROVED RECOMMENDATIONS OF 2012 DECEMBER 3
- Thatthe following persons be appointed signing officers onbehalfofthe Board forthe period December
03,2012 to November 30,2013:
Joyce Bennett, Chair of the Board
Ruth TIsdale,Vice-Chair of the Board
Bill Tucker,Director of Education
Karen Meeson,Superintendent of Business Services and Treasurer