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11/20/2012 - Special Board MeetingTHAMES VALLEY DISTRICT SCHOOL BOARD SPECIAL BOARD MEETING 2012 NOVEMBER 20,7:30 P.M. BOARD ROOM,EDUCATION CENTRE AGENDA V-verbal M -material 1.CALL TO ORDER-O CANADA ^V 2.APPROVAL OF AGENDA M 3.CONFLiaS OF INTEREST V 4.ANNUAL PUPIL ACCOMMODATION REPORT M 5.2012 NOVEMBER 20 IN-CAMERA REPORT V 6.ADJOURNMENT V THAMES VALLEY DISTRICT SCHOOL BOARD SPECIAL MEETING,PUBLIC SESSION 2012 NOVEMBER 20 The Board met In special session on 2012 November 6 in the Board Room at the Education Centre, meeting in public session from 8:05 p.m.to.12:00 a.m.The following were in attendance. TRUSTEES J.Bennett R.Campbell J. Coghlin T.Grant G.Hart W.Huff Regrets:D.Clark, P.Forron J.Todd E.Kim P.Jaffe (conflict of Interest) B.McKlnnon (8:10)(-9:45) 8.Polhill (-11:10) P.Sattler R.Tisdale ADMINISTRATION AND OTHERS B.Tucker K.Dalton L Elliott M.Sereda C.Bourbonnals- MacDonald K.Edgar L.Griffith-Jones K.Meeson M.Moynihan V.Nielsen B.Sonier P.Tufts K.Wilkinson K.Bushell S.Christie K.Young K.Aitken J.Pratt S.Killip P.Martin 1.CALL TO ORDER Board Chair Bennett called the meeting to order at 8:05 p.m. 2.APPROVAL OF AGENDA The agenda was approved on motion of P.Sattler,seconded by P. Jaffe. 3.CONFLICTS OF INTEREST Trustee Jaffe declared a conflict of Interest to Item 5 citing spousal employment with the Board. 4.ANNUAL PUPIL ACCOMMODATION REPORT Chair Bennett opened with the process by which the report would be reviewed and discussed.It was noted that since the Board meeting was not being video-streamed,itwould be appropriate to consider dealing with the recommendations at a future meeting since there were no pending deadlines.It was agreed that the PowerPoint presentation would be posted to the Board's website for viewing. Exec. Supt.K.Dalton presented the following annual Pupil Accommodation report which provided a review of changes in enrolment following the October 31 count date. The report summarized and highlightedthe effects of accommodation changes accomplished through the capital planning process and recommended next steps to address ongoing pupil accommodation and programming issues. She was joined by the Capital Planning Committee. The Board's Pupil Accommodation Planning Guiding Principles (Appendix A),fulfill the Board's requirement that Administration provide a report annually on pupil accommodation. The report is intended to provide a yearly review for Trustees of changes inenrolment, to summarize and highlight the effects of accommodation changes accomplished through the capital planning process,to recommend next steps to address ongoing pupil accommodation and programming issues,and to publicly announce potential opportunities for facility partnerships. 2012 November 20...2 4.ANNUAL PUPIL ACCOMMODATION REPORT -cont'd a.CAPITAL PLANNING INITIATIVES Since February2006, through CapitalPlanning initiatives,approximately 43,000 students at 116 TVDSB schools have realized program enhancements,upgraded accommodations,construction of purpose-built space for FDK students and general improvements to their educational facilities. These initiatives include: • 8 new schools: • 46 additions and/or renovations to existing facilities; 12 FDK additions: • 7 conversion of schools; 34 school closures;and 202 portable reductions. To accomplish these initiatives the Board has undertaken 24 Area Accommodation Review Committees (ARCs) which involved 84 schools.Four ARCs are currently underway and will be completed during the 2012-13 school year. To date $256.6I\/1 (not including 2012-13 Capital Priorities Funding - to be announced)has been expended to fund these initiatives and has resulted in consolidation savings of approximately $8M per year. Atthe request of Trustee Jaffe,Senior Administration shared their positive experiences following the outcome of previous ARCs highlightingthe rewarding feedback received to date from staff, students and local communities. The importance of documenting parent and student views during the process of accommodation reviews including student performance and adjustments following transition was noted. It was requested that the Board continue to track students throughout the accommodation review process and that a report be brought forward to the Board withthe data gathered to date. b.ENROLMENT New for this year,the Thames Valley District School Board (TVDSB)has engaged the consulting firm of Watson &Associates for their added expertise and support with school board planning issues and with enrolment projections.TVDSB's experience with Watson &Associates as well as the continuing use of Geographic Information Systems (GIS),2011 census data,live birth numbers and the use of School Planning Software (SPS)is providing TVDSB with a comprehensive range of tools for enrolment projections,tracking of development and the analysis of population trends. Elementarv Elementary Full Time Equivalent (FTE) in the TVDSB has declined annually from 53,609.50 in 1999-00 to 45,470.79 in the 2010-11 school year (see Appendix C.I).Elementary FTE experienced a marginal increase in 2011-12 at 45,479.26 and has since stabilized at 45,492.50 for this school year (2012-13),according to preliminary October 31 student count as submitted by schools.One of the components contributing to this occurrence is the growth in junior kindergarten and senior kindergarten intake since the start of Full-Day Kindergarten (FDK). This growth,however,has been offset, to a degree,by the larger number of pupils in intermediate grades leaving the elementary system.Projections for the elementary panel indicate a further stabilization of FTE enrolment at 45,511.70 for 2013-14 and small increases continuing until the 2017-18 school year. 2012 November 2Q...3 4.ANNUAL PUPIL ACCOMMODATION REPORT -cont'd b.ENROLMENT -cont'd Secondary Secondary FTE enrolment in the TVDSB has declined from 28,279.57 in the 1999-00 school year to 25,059.38 in the 2011-12 school year (see Appendix 0.2).Preliminary October 31 student count Indicates a further reduction InFTE to 24,623.28 for 2012-13.This trend is projected to continue for the 2013-14 school year at 24,040.56 FTE and through to 2017-18.The major factor behind this reduction is the past decline in elementary FTE enrolment. Summary Overall the preliminary projections as shown inAppendix C.3 indicate that the TVDSB will continue to experience a decline intotal FTE enrolment untilthe 2017-18 school year.These projections will continue to be analyzed by the Capital Planning Co-ordinating Committee (CPCC)as they represent the changes and challenges facing the TVDSB inthe upcoming school years. One ofthe major challenges is the development in select urban areas,thus the need for Holding Zones until capital funding can be provided for new schools.These increases,however,are offset by decline in FTE enrolment in some of our urban core and rural elementary schools.To secure capital funding for these growth areas,the TVDSB is actively tracking new development by working closely with municipalities, their planners and developers to secure accurate forecasts required for our business cases to the Ministry of Education. c.STUDENT ACCOMMODATION Surplus Accommodation The Board continues to operate approximately 1.6 million square feet ofempty space,which corresponds tol 3,817 empty pupil places based on the 2011-12 Enrolment vs.Capacity Report.It should be noted that the excess square footage maintained and the number ofempty pupil places has remained near the 2010-11 numbers.At the same time,the Board has continued to experience the challenge of a lack of accommodation ingrowth areas and for specific programs. The continued decline of students in the urban core,as well as,rural areas of the Board has resulted in surplus accommodation. Excess Capacity and Space by Region Schools at Less than 100% Empty Pupil Places Excess Square Footage Region #of schools at <100% Elementary ..' • • ,• .f V' Elgin 17 1,335 139,304 London 54 5,760 601,364 Middlesex 13 559 58,396 Oxford 18 1,466 153,056 TOTAL:102 9,120 952,120 .Secondary:' Elgin 4 629 81,812 London 8 2,623 340,938 Middlesex 5 769 101,238 Oxford 4 666 86,631 TOTAL:21 4,697 610,618 2012 November 20...4 Total-Elementarv &Secondarv: Elgin 21 1,964 221,116 London 62 8,383 942,302 Middlesex 18 1,338 159,634 Oxford 22 2.132 239.686 TOTAL:123 13,817 1,562,757 Note:This data isbasedonthe 2011-12 Enrolment V5.Capacity Reportand includes the reduction of squarefeet or empty pupilplaces as a result ofthefollowing Accommodation Reviews:ColborneSt., Norwich,Sherwood Forest,and Sir Winston Churchill. Growth The CPCC has been analyzing and updating our planning data for all areas of the Board. Growth and proposed development have added to projected enrolment and student yields have been adjusted.The Board has been facing pockets of extensive growthand accommodation pressure in Komoka, St.Thomas and London. Due to this growth, Capital Priorities have been submitted to the Ministry of Education requesting additional student accommodation. Holding Zones Holding Zones are typically in areas of new development where students await construction of a new school or where the resident school does not have available space to accommodate them. Therefore,Holding Zones need to be created for the areas of pressure noted above.In these situations the students are temporarily "held"in another school that has available space. CPCC will be bringing recommendations of proposed Holding Zones to the Board in the near future. CPCC has begun this process by requesting that Municipalities add to all Draft Plan Approvals the following clause: The construction of additional public school accommodation is dependent upon the funding approval from the Ontario Ministry of Education,therefore the subject community may be designated as a Holding Zone by the TVDSB and pupils may be assigned to existing schools as deemed necessary by the Board. New School Sites Several areas of growth have been Identified as requiring new school sites (i.e.,South-East St. Thomas and North London).CPCC will be reviewing and addressing these needs with the appropriate Municipalities and developers through obtaining options on land parcels or the purchase of sites pending Ministry of Education funding. In response to a question,It was noted that the cost per empty pupil place is currently $8.00 per square foot which amounts to approximately an additional $800 per student each year. d.CAPITAL FUNDING The Board has been successful In accessing $256.6M of Ministryof Education Capital Funding (see appendix B) to complete Board approved projects for new schools,major additions and renovations since 2006 February. Amendments to the Education Act,passed 2010 April27,gave Boards the legal responsibility to implement Full-Day Kindergarten (FDK)for 4 and 5 year olds, with total implementation by the 2014-15 school year.This initiative required significant capital funds to construct and renovate FDK classrooms to accommodate the program.As a result,the provincial capital funds available for Board priorities,other than FDK,have been reduced from $500M to $200M per year. 2012 November 20...5 4.ANNUAL PUPIL ACCOMMODATION REPORT -cont'd d.CAPITAL PLANNING -cont'd The Ministry of Education has now allocated allcapital funding for FDK accommodations,which are to be complete by September 2014. The Ministry has not indicated a return to the capital funding of $500M per year after this date. The Ministry is now working with a 3-year rollingcapital grant fund of $200M per year for a total of $600M.This 3-year window allows school boards to plan and make commitments to communities, rather than waiting for a yearly announcement to complete a capital project the following year. The Ministry also announced this year that all capital funding will be released through the Capital Priorities Template with school boards prioritizing their capital requests.All existing Ministryof Education grants,such as Growth Schools,Enrolment Pressures and Prohibitive to Repair,are no longer available. To access capital funding through the template,the Board is required to prepare a comprehensive business case for each project. The Ministry of Education has indicated that their priority for capital funding will be for growth,building condition and school consolidation. The Ministry of Education has also introduced a new grant for renovations to existing daycare spaces inour schools. The Board will continue to utilizethe annual School Renewal Grant,where applicable and approved by the Ministry,to address renewal issues in major addition and renovation projects.The Board will also utilizethe proceeds from the sale of surplus schools and properties to assist in funding capital projects. The Board has now approved the use of Energy Management savings for capital projects not funded bythe Ministry of Education. The annual savings available fromthis program are $5.4M, commencing in 2012-13.This funding is to be used for emerging capital needs of the Board,such as: •Secondary technology education renewal; •Accommodation Review Committee recommendations; •French Immersion accommodation;and •Other accommodation needs. The need to prioritize capital projects with reduced capital funding will be a challenge forthe Board as they move forward with accommodation planning for the future. e.SCHOOL RENEWAL The Board has invested significant capital dollars Intothe renewal of building components and systems inour schools using the annual School Renewal Grant, Energy Efficient Schools (EES) and Good Places to Learn (GPL) funding (see Appendix B, pg. 3).Since 2005-06,the Board has invested $135M into the infrastructure of our schools.It should be noted that EES and GPL funding programs are now complete. The Ministry of Education has continued the School ConditionGrant, the second year of this grant will be 2012-13 and the TVDSB allocation is $4.4M. 2012 November 20...6 4.ANNUAL PUPIL ACCOMMODATION REPORT -cont'd e.SCHOOL RENEWAL -cont'd The Board must continue to strategically utilize School Renewal funding forthe renewal ofthe existing facilities. The consolidation of schools and the construction of new and renovated facilities have allowed the Boardto address 48% of itsoperating space.As stated in previousAnnual Pupil Accommodation Reports, the Boardcontinues to improve the average age ofour facilities by 15 years from 1955 in 2006 to 1970 at present.This is a significantimprovement to our facilities (approximately 50% of the component life),since itis estimated that most building systems or components have an operational life of 30 years. Top-up funding was discussed.It was noted that the amount has been reduced to 15%. Projects that the Board does not currentlyreceive fundingfor Include program enhancements, specifically French Immersion and technology renewal. Exec. Officer Bushell noted that the Ministry of Education provides capital dollars for priorities in growth and school conditions. f.PROGRAM ENHANCEMENTS/EXCELLENCE Program enhancements,through capital planning initiatives,have created a positive impact on the learning environment of approximately 43,000 students. Elementary Through the capital planning process,the Board has expanded and accommodated the Instrumental Music Programs;improved Library Resource Centres and Gymnasia/Activity Rooms; and introduced General Arts rooms inall new or renovated elementary schools.Using the Board's approved Program Standards,all new or renovated schools now meet this standard,which has provided equity of programming to ail schools that have been involved in ARCs or were involved In a major capital project. It should be noted that administration has maximized the use of FDK accommodation funding to improve program space where possible by converting existing space to FDK classrooms and constructing new specialized program space such as Learning Resource Centres. Secondarv The Board has improved programming in secondary school facilities which have been involved in an ARC, or in a major capital construction project.The Board also embarked on the renewal of secondary school science labs and has commenced a renewal program for technology spaces. This will include the renewal of the program space and equipment to meet the standards developed by the Technology Review Committee.In 2011-12,Arthur Voaden and Huron Park Secondary Schools,and Woodstock Collegiate Institute received technology renewal.In 2012-13,major technology renewal projects are planned for Clarke Road,Montcalm,and Saunders Secondary Schools. The Issue of technology renewal for emphasis sites was discussed.It was noted that the Board intends to continue with technology upgrades Including facility and equipment renewal. 2012 November 20...7 4.ANNUAL PUPIL ACCOMMODATION REPORT -cont'd g.FRENCH IMMERSION TVDSB French Immersion elementary schools experienced accommodation pressures for the 2012-13 school year.Portables were added this year to Huron Heights (2), Kensal Park (1), Lord Roberts (1),and West Oaks (1)French Immersion Public Schools.A six-room port-a-pak (replacing four portables),funded through the Temporary Accommodation Grant from the Ministry of Education,was added to Pierre Elliott Trudeau French Immersion Public School to accommodate the increased student enrolment. Despite the above measures to accommodate the French Immersion enrolment,it continues to be a significant challenge facing the Board.At the present rate of growth, with the continuation of the two entry points of SK and Grade 1 throughout the Board,the implementation of Full-Day Kindergarten (FDK) for the SK students,and the continuing expansion of Grade 7 and 8 Extended French in Middlesex and Oxford Counties by the year 2014-15,there will be approximately 450 additional elementary and secondary students in French Immersion programming Board-wide. As a result of accommodation issues and capital funding restraints,Senior Administration believes that the entry points for French Immersion remain at SK and Grade 1,in accordance with current practice. At its meeting of 2011 June 28,Trustees approved the recommendation to close and convert Southdale Public School in Strathroy to the preferred model of a single track French Immersion elementary school as of 2013 September 01.The Board is anticipating the capital funding for this project to be allocated by the Ministry of Education inthe near future so that construction can commence to meet the proposed opening date.This conversion will relieve the French Immersion accommodation pressures in West Middlesex County and move the program from its current location at Colborne Street Public School to the Southdale school site. OxfordCounty public schools will have the opportunityfor Grade 7 Extended French at Roch Carrier French Immersion Public School should registration indicate sufficient Interest Inthis programming option. It will continue to be a priority over the coming months to investigate means of accommodating students wishing to participate in French Immersion programming.The range of options could include portables,port-a-paks,school additions,school consolidations,conversion of a school, and/or boundary adjustments.Finding an additional 450 pupil places to accommodate French Immersion students will be an ongoing challenge.The existence of empty pupil places inthe TVDSB results inthe Ministry of Education being reluctant to fund capital construction projects for French Immersion.Thus,the Board will be required to find alternative sources of funding to resolve the accommodation pressures. Thames Valley District School Board has two Immediate French Immersion accommodation issues: • Meeting the annual accommodation challenges as enrolment grows;and •Accommodating SK students infull-day kindergarten programming by 2014-15. Enrolment caps are not a desired solution, Provincial capital dollars are decreasing,and the Ministry of Education's capital dollars will only be available for FDK purpose-built spaces Inthe French Immersion schools (six additional classrooms through a Year 5 allocation of $3M). As a result,CPCC will be utilizing temporary accommodation (portables)and be seeking opportunities to decrease empty pupil places and convert facilities for French Immersion programming to address French Immersion accommodation issues. 2012 November 20...8 4.ANNUAL PUPIL ACCOWIIUIODATION REPORT -cont'd g.FRENCH IMMERSION -conrd In response to a question regardingschool additionsforFrench Immersion,itwas confirmed that the Board utilizes funds from surplusrevenueto help with capacityissues. A request for data regarding how many Senior Kindergarten students are first-time students with the BoardforFrench Immersion programming was noted. This would allowthe Boardto gain a better understandingofthe actual need or desire forFrench Immersion programming.Research and Assessment has the software to research the information and a report will be broughtback to the Board at a later date. It was requested that the Board explore changing boundaries to accommodate students in a permanent space as opposed to the use of portables and alleviating overcrowding at schools.It was noted that boundary reviews tend to create angst incommunities and thus have not always been a welcome solution. Director Tucker noted that the Board is currently at a crossroads with French Immersion and that there has been an identifiedfunding source for additions and renovations.There is an option for consolidations,conversions and boundary adjustments and that there are pros and cons regarding single versus dual track schools. He noted that there Isa need to re-engage ina more Indepth discussion on the matter at a future meeting. h.FULL-DAY KINDERGARTEN (FDK) Itis the goal of the Ministry of Education to implement FDKinail schools across the province by September 2014. This five-year implementation plan allows Boards to workwiththeircommunity partners,hire staff,introduce curriculum,analyze enrolment projections and facility requirements, plan and construct capital needs,and monitor the financial implications. TVDSBcurrently has 5,025 students enrolled inFDK.The Ministry of Education has allocated the Capital Funding forthe implementation of Year 4.Year 5 FDKCapital Funding has been allocated except for schools where the funding is tied to Capital Priorities submissions. Listed below Is the 5-year Capital Plan for Implementation of FDK: Year #of Schools FDK Enrolment Purpose-Built Classrooms Capital Fundino Actual Yr1.2.3 Proiected Yr4.5 Submitted for Capital Funding Existing New Renovated 2010-11 19 1598 1328 29 34 3 $3.7M 2011-12 6 604 467 10 13 4 $3.9M 2012-13 36 2823 2523 110 20 24 $11.7M 2013-14 31 2063 2194 59 15 40 $15.9M 2014-15 36 2875 2640 75 34 1 $16.4M TOTAL 132 9963 9152 283 116 72 $51.6M Note: Actual enrolment is based on 2012 October 01. Year 4 FDK projects in design or construction phase. Year 5 FDK projects as submitted to the Ministryfor funding. Number of schools does not include Elementary schools not offering Kindergarten,as well as schools to be closed as per Board recommendations. 2012 November 20...9 4.ANNUAL PUPIL ACCOMMODATION REPORT -cont'd i.MUNICIPAL ACCOMMODATION DISCUSSIONS Inthe fall of2010, the Board signed agreements withthe Counties of Middlesex,Elgin and Oxford to take part In discussions concerning accommodation planning of the Thames ValleyDistrict School Board.Since that time,signed agreements have been reached withthe Cityof St.Thomas and the City of London. During the past year,CPCC and the Trustees met with MunicipalMayors, Councillors and officials of Elginand Middlesex Counties.CPCC and Trustees also met with officialsfrom the Townships of Central Elgin,Dunwich-Dutton,Lucan-Biddulph,Middlesex Centre,Southwest Middlesex,and West Elgin,as well as the Towns of Ingersoll and Tillsonburg,to discuss specific student accommodation issues within their Municipalities. The feedback from each of these meetings indicated that the meetings were productive,they facilitated more open discussion among individuals following the meetings,and the opportunity for information and dialogue was appreciated. j. FACILITY PARTNERSHIPS The Ministryof Education released Memo 2010;B1 entitled,"Encouraging Facility Partnerships" (2010 February 11). This memorandum required the Board to approve a policy and procedure for Facility Partnerships and provide guidelines on how to develop these partnerships.The Thames Valley District School Board developed and approved its policy and procedure as of 2011 May 08 (Appendix D). The Board is required,as per our procedure,to hold an annual public meeting in order to inform interested community partners regarding available space and/or potential co-build projects.The public meeting can be held as part ofa regular Board meeting which is why itis now included inthe Annual Pupil Accommodation Report. The Ministry Guideline states that the Board should make space available in schools where the facilities have less than 60%utilized space or 200 surplus pupil places.Considerations also need to be given regarding space requirements for existing educational programs and Board initiatives. The Board is also to provide information on proposed capital construction projects for new schools and major additions.Therefore,included inthis report are the proposed capital construction projects contemplated by Administration. Community partners interested in any sites listed on the following chart are to refer to the Board's "Encouraging Facility Partnership"Policy and Procedure with respect to criteria and process. Available Space in Existing Schools Elementary Sir John A.Macdonald Public School * Lord Elgin Public School ^Knollwood Park Public School Secondary Arthur Voaden Secondary School Westminster Secondary School Glencoe District High School North Middlesex District High School' %Utilized 60 56 52 %Utilized 61 72 55 68 Surplus Pupil Places 222 186 186 Surplus Pupil Places 404 315 233 135 Norlh MiddlesexDHS does not meet Ihe less that 60% utilizedspace, or the 200 surplus pupilplaces criteria,TVDSB would consider potential Facility Partnerships at this site. 2012 November 2Q...10 4.ANNUAL PUPIL ACCOMMODATION REPORT -cont'd j. FACILITY PARTNERSHIPS -cont'd Potential Co-Bulld Capital Construction Projects • Mitchell Hepburn Public School -addition •Parkview Public School -addition •Eagle Heights Public School -addition k.PROPOSED ACCOMMODATION REVIEW COMMITTEE (ARC)RECOMMENDATIONS Since 2006 February 26,Accommodation Review recommendations have been presented to the Board for consideration (See Appendix E). To date,24 of 26 recommended ARCs have been initiated,19 have been completed,and 4 are in the latter stages of the ARC process. The following ARCs are proposed for initiation In the spring of 2013: /.South-West Middlesex Elementary ARC Following an extensive examination of the projected future pupil enrolment,the facilities involved,and the approved capital funds for the implementation of Full-Day Kindergarten (FDK),Senior Administration believes that a review of Ekcoe Central and Mosa Central Public Schools is warranted to maximize program opportunities for elementary students at these schools.Itis proposed that Mosa Central Public School would close and the students would be consolidated at Ekcoe Central Public School.An addition and renovations are proposed at Ekcoe Central Public School to accommodate the projected combined enrolments and to enhance program spaces to meet the Thames Valley District School Board's standards. Included inthis proposed project would be the construction of purpose-built FDK classrooms utilizing the FDK capital funding the Board has received for these schools.As the JK-12 and 7-12 models do not enhance programming opportunities for secondary students and,Infact, may decrease programming space availabilityfor all students at the site,Glencoe District High School has not been recommended as a participant in this ARC. Responding to a question,it was noted that ifan entire population of a school was moved, an accommodation review would not be necessary.However, the Board encourages working withthe municipalityand providingthe community withan opportunity to put forward their Input for consideration. It was noted that both schools are currently at 84%capacity.Exec.Officer Bushell explained that the accommodation review Is not about empty pupil places rather, it Is about offering the best programming available to the community. a.South-Central London Elementary ARC An examination of French Immersion and English programming projected future pupil enrolments and the available capacity Inthis region suggests that a review of Aberdeen,C.C. Carrothers,Ealing,Princess Elizabeth,Tecumseh,and Trafalgar Public Schools Is warranted at this time.It is proposed that: a) the English attendance areas for C.C.Carrothers and Princess Elizabeth (including the Summerslde HoldingZone) be consolidated Intoone attendance area with all English language pupils accommodated at Princess Elizabeth; b) C.C.Carrothers Public School be closed and converted to a single-track French Immersion Public School; 2012 November 20...11 4.ANNUAL PUPIL ACCOMMODATION REPORT -cont'd k.PROPOSED ACCOMMODATION REVIEW COMMITTEE (ARC)RECOMMENDATIONS - cont'd li.South'Central London Etementary ARC -cont'd c)the current French Immersion attendance area remain as it presently exists and that pupils be accommodated at C.C.Carrothers Public School; d)Aberdeen,Ealing and Trafalgar Public Schools be consolidated Into fewer facilities and at least one of the schools close;and e)Tecumseh Public School be included as a possible option for accommodating English language students. FDKcapital funds would be utilized to accommodate FDK students in purpose-built classes at C.C.Carrothers and Princess Elizabeth Public Schools. It was noted that it Is not possible to consider all French Immersion schools for an accommodation review as there are no empty pupil places available. ill.North-West Oxford Elementary ARC This ARC (without the inclusion of West Missouri)had previously been approved at the Board meetings of 2008 February 12 and November 25.Senior Administration believes that the projected future pupil enrolment and available capacity suggests that a review of A.J. Baker, Thamesford,West Missouri and Zorra Highland Public Schools Is warranted at this time.Tlie Implementation of Full-Day Kindergarten and the approved capital funds for A.J.Baker Public School means that this Isan opportune time to reviewthe accommodation of pupilsto ensure that capital dollars are expended In the most efficient and effective manner.Itis proposed that A.J. Baker PublicSchool would close and the students would be consolidated predominantly at Thamesford and Zon-a Highland Public Schools.West Missouri Public School is included to allow the ARC the option of considering it as an additional location for the consolidation of pupils. A potential addition to accommodate projected enrolment and provide program enhancements would be proposed for Thamesford Public School. Possible Accommodation Discussion The Westminster Central PublicSchool Council invitedthe Superintendent of Education and Executive Superintendent of Operations to a meeting inthe past to explore possible options to Improve the program opportunities for the students currently attending their school.The declining current and projected enrolments of Westminster Central Public School Indicate that a review of the accommodation options for the students is warranted. While the ARC involvingMorthdale Central, River Heights,South Dorchester and Westminster Central Public Schools was approved by the Board In March 2009,Senior Administration cannot recommend this ARC proceed at this time due to the implications to neighbouring schools.However,Senior Administration believes that itwould be appropriate to approach the School Council to explore,once again,options to enhance programming opportunities for the students.Itis proposed that Senior Administration dialogue about the possible options, Including the possible accommodation of Westminster Central students at a neighbouring school. 2012 November 20...12 4.ANNUAL PUPIL ACCOMMODATION REPORT -cont'd RECOMMENDATIONS: 1.That Administration be authorized to proceed withthe following Accommodation Review Committees: a.South-West Middlesex Elementary ARC:Ekcoe Central,Mosa Central Public Schools: b.South-Central London Elementary ARC:Aberdeen,C.C.Carrothers,Ealing, Princess Elizabeth,Tecumseh,Trafalgar Public Schools; c.North-West Oxford Elementary ARC: A.J. Baker,Thamesford,West Missouri, Zorra Highland Park Public Schools. 2.That the Board approve the schools listed for potential Facility Partnerships: a. Sir John A.Macdonald,Knollwood Park,Lord Elgin Public Schools; b. Arthur Voaden and Westminster Secondary Schools,Glencoe and North Middlesex District High Schools. 3.That the Board approve the potential co-build capital construction projects: a.Additions to Eagle Heights,Mitchell Hepburn,and Parkview Public Schools. Trustee Hart requested that the recommendations be separated out. Recommendation 2 was moved by G. Hart,seconded by P.Jaffe. That the Board approve the schools listed for potential Facility Partnerships: a.Sir John A.Macdonald,Knollwood Park,Lord Elgin Public Schools; b.Arthur Voaden and Westminster Secondary Schools,Glencoe and North Middlesex District High Schools. Trustee Grant expressed her concern that communication with the community of St.Thomas occur priorto moving forward with the accommodation review. Exec. Officer Bushell noted that the official compliance process is to send correspondence to the CityofSt.Thomas,however; nothing precludes them from approaching the Board at any time to discuss partnerships. A motion to sit past 11:00 p.m. to 12:00 a.m.was moved by R.Tisdale,seconded by J. Coghlin and carried. Trustee Hart expressed his concern with moving forward and would rather deal with all recommendations at a later date Ifno clear deadlines are In place. Trustee Grant stated that the Town of Glencoe be given an opportunity to canvass any potential partnerships prior to an accommodation review.The following motion was moved by T.Grant, seconded by R.Campbell and carried: 2012 November 20...13 4.ANNUAL PUPIL ACCOWIMODATION REPORT -cont'd RECOMMENDATIONS -cont'd That the motion related to potential facility partnerships be deferred to the 2013 January 22 Board meeting: a.South-West Middlesex Elementary ARC:Ekcoe Central,Mosa Central Public Schools; b.South-Central London Elementary ARC:Aberdeen,C.C.Carrothers,Ealing, Princess Elizabeth,Tecumseh,Trafalgar Public Schools; c.North-West Oxford Elementary ARC: A.J. Baker,Thamesford,West Missouri,Zorra Highland Park Public Schools. Recommendation 3 was moved by G. Hart,seconded by P.Sattler. That the Board approve the potential co-build capital construction projects: a.Additions to Eagle Heights,Mitchell Hepburn,and Parkview Public Schools. The following motion was moved by P.Sattler,seconded by S.Polhill and carried: That the motion related to co-bulld capital construction be deferred to the 2013 January 22 Board meeting. a.Sir John A.Macdonald,Knollwood Park,Lord Elgin Public Schools; b. Arthur Voaden and Westminster Secondary Schools,Glencoe and North Middlesex District High Schools. Recommendation 1 was moved by P. Jaffe,seconded by J. Coghlin. That Administration be authorized to proceed with the following Accommodation Review Committees: a.South-West Middlesex Elementary ARC:Ekcoe Central,Mosa Central Public Schools; b.South-Central London Elementary ARC:Aberdeen,C.C.Carrothers,Ealing, Princess Elizabeth,Tecumseh,Trafalgar Public Schools; c.North-West Oxford Elementary ARC: A.J.Baker,Thamesford,West Missouri,Zorra Highland Park Public Schools. The following motion was moved by P.Sattler,seconded by G. Hart and carried: That the motion related to setting up the following ARCS be deferred to the 2013 January 22 Board meeting: a.South-West Middlesex Elementary ARC:Ekcoe Central,Mosa Central Public Schools; b.South-Central London Elementary ARC:Aberdeen,C.C.Carrothers,Ealing, Princess Elizabeth,Tecumseh,Trafalgar Public Schools; c.North-West Oxford Elementary ARC: A.J. Baker,Thamesford,West Missouri,Zorra Highland Park Public Schools. 2012 November 2Q...14 Chair Bennett thanked Senior Administration for their work in preparing the report. A motion torecessat 11:10 p.m.and reconvene in-camera at 11:20 p.m.was moved by J.Coghlin, seconded by R.Tisdale and carried. 5.REPORTS OF COMWIITTEES a.REPORT OF THE COMMITTEE OF THE WHOLE - IN CAMERA 2012 November 20 MEMBERS PRESENT ADMINISTRATION AND OTHERS J.Bennett P.Jaffe B.Tucker M.Moynihan R.Campbell B.McKinnon K.Dalton V.Nielsen D.Clark S.Polhill L.Elliott B.Sonier J. Coghlin P.Sattler M.Sereda P.Tufts T.Grant R.Tisdale C.Bourbonnais-K.Wilkinson (7:15) G.Hart (Chair)J.Todd (via MacDonald K.Bushell W.Huff teleconference to K.Edgar 8.Christie 7:50)L.Griffith-Jones K. Young Regrets:P.Forron,S.Hughes J.Pratt E.Kim K.Meeson P.Martin The Committee met in camera from 7:00 p.m. to 7:55 p.m. and from 11:22 p.m. to 11:58 p.m. 1.APPROVAL OF AGENDA The agenda was approved by motion. 2.CONFLICTS OF INTEREST Conflicts of interest were declared by Trustees Jaffe and Todd to Item 7.a.citing spousal employment with the Board. 3.Confidential legal and negotiation matters were discussed. 4.RISE AND REPORT A motion to rise and report was moved and carried at 11:58 p.m. RECOMMENDATION:none GRAHAM HART Chairperson 5.ADJOURNMENT The meeting adjourned at 12:01 a.m.on motion of J. Coghlin,seconded by R.Tisdale. Confirmed:CJL ^/Chairperson 2012 NovembQr20...1S SUMMARY OF APPROVED RECOMMENDATIONS OF 2012 NOVEMBER 20 - That the motion related to potential facility partnerships be deferred to the 2013 January 22 Board meeting: South-West Middlesex Elementary ARC:Ekcoe Central,Mosa Central Public Schools; South-Central London Elementary ARC:Aberdeen,C.C.Carrothers,Ealing,Princess Elizabeth,Tecumseh,Trafalgar Public Schools; North-West Oxford Elementary ARC: A.J. Baker,Thamesford,West Nissouri,Zorra Highland Park Public Schools. That the motion related to co-build capital construction be deferred to the 2013 January 22 Board meeting. Sir John A.Macdonaid,Knollwood Park,Lord Elgin Public Schools; Arthur Voaden and Westminster Secondary Schools,Glencoe and North Middlesex District High Schools. -That the motion related to setting up the following ARCS be deferred to the 2013 January 22 Board meeting: South-West Middlesex Elementary ARC:Ekcoe Central,Mosa Central Public Schools; South-Central London Elementary ARC:Aberdeen,C.C.Carrothers,Ealing, Princess Elizabeth,Tecumseh,Trafalgar Public Schools; North-West Oxford Elementary ARC: A.J. Baker,Thamesford,West Nissouri,Zorra Highland Park Public Schools.