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10/9/2012 - Regular Board MeetingTHAMES VALLEY DISTRICT SCHOOL BOARD REGULAR BOARD MEETING,PUBLIC SESSION 2012 OCTOBER 9 ,7:00 P.M. BOARD ROOM,EDUCATION CENTRE AGENDA V-verbal M -material 1.CALL TO ORDER 2. O CANADA V 3.SPECIAL MUSICAL PRESENTATION -Parkside Collegiate Institute Stage Band V 4.APPROVAL OF AGENDA M 5.OFFICIAL RECORD M 6.RECOGNITIONS V a.Safe Schools Tool Kit b.The Pledge -Julie Maitby,TVDSB -Mandy Fields,CTV 7.CONFLICTS OF INTEREST V 8.CHAIRS'ANNOUNCMENTS V 9.DIRECTOR'S ANNOUNCEMENTS V 10.PUBLIC INPUT-none 11.ADMINISTRATIVE PRESENTATIONS a.Report from TVDSB Safe Schools on the Elementary Survey Results and FoIIow-up M b.Child and Youth Network Letter of Support M 12.MINUTES OF THE 2012 SEPTEMBER 25 BOARD MEETING M a.Confirmation of Minutes b.Business Arising from Minutes 13.STUDENT TRUSTEES'UPDATE V 14.REPORTS FROM THE ADMINISTRATION -none 15.REPORTS OF COMWIITTEES a.Special Education Advisory Committee,2012 September 11 b.First Nations Advisory Committee,2012 September 18 c.Policy Working Committee,2012 September 25 !^' d.Chairs'Committee,2012 October 3 y e.Committee of tlie Whole In-Camera,2012 October 9 16.COMMUNICATIONS ^ a.Ontario Public School Boards'Association -Update 17.NOTICE OF MOTION 18.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -none 19.ADDITIONAL ITEMS 20.QUESTIONS/COMMENTS BY MEMBERS 21.ADJOURNMENT •V,./ THAMES VALLEY DISTRICT SCHOOL BOARD REGULAR MEETING 2012 OCTOBER 9 BOARD ROOM,EDUCATION CENTRE The Board met In regular session on 2012 October 9 in the Board Room at the Education Centre, meeting in public session at 7:06 p.m. to 9:35 p.m.The following were in attendance: TRUSTEES J.Bennett (Chair) R.Campbell D.Clark J. Coghlin P.Forron G.Hart Regrets:W. Huff T.Grant P.Jaffe E.Kim B.McKinnon 8.Polhill P.Battler R.Tisdale J.Todd ADMINISTRATION AND OTHERS B.Tucker M.Sereda L Elliott C.Bourbonnals- MacDonald L.Griffith Jones K.Meeson M.Moynlhan V.Nielsen M.E.Smith B.Sonier K.Wilkinson K.Young K.Altken L.Baines 1.CALL TO ORDER Board Chair J.Bennett called the meeting to order at 7:06 p.m. 2./3.O CANADA AND SPECIAL MUSICAL PRESENTATION The appreciation of the Board was extended to Parkslde Collegiate Institute Stage Band and Conductor Angela Southern for leading In the singing of O'Canada and performing three musical selections. 4.APPROVAL OF AGENDA The agenda was approved on motion of R.Campbell,seconded by P.Jaffe. 5.OFFICIAL RECORD L.Baines,Records Information Management Officer,read the following official record into the minutes: We regret to record the deaths of: Terrell Johnson,a 21-year-old student at G. A.Wheable Centre on 2012 September 30;and Ethan Alder, a 3-year-old student at Woodland Heights Public School on 2012 October 2. 6.RECOGNITIONS a.Safe Schools Tool Kit Supt.B.Sonier acknowledged the members who contributed to development of Safe Schools Toolkit, a comprehensive toolkit for safe,inclusive and accepting schools.The following were recognized for their role in Implementing the toolkit: -C.Crooks -T.Wilson -S.Dale - R.Hughes - L.Elliott -P.Jaffe 2012 October 9...2 6.RECOGNITIONS -cont'd a.Safe Schools Tool Kit -cont'd The Director noted that Ministry of Education recognized the depth of the programs offered by Thames Valleyand the Impacton students and their families. As a result, the concept of the toolkit was formed. He extended his appreciation to Supt.Sonier for her efforts and dedication to the initiative. b.The Pledge Manager K.Young recognized Public AffairsOfficerJ. Maltby and CTV Communication Correspondent M.Fields w/ho have worked continually since the inception of The Pledge to lead the community in an initiative that raises public awareness to end bullying.The Pledge has earned four awards and is nominated for the Pillar Award in community collaboration.For more information, visit ThePledgeToEndBullying.ca. 7.CONFLICTS OF INTEREST Trustees Jaffe and Todd declared conflicts of interest to item 15.e citing spousal employment with the Board. 8.CHAIR'S ANNOUNCEMENTS Chair Bennett advised that on 2012 October 3,she and Trustee Grant attended the London Health Sciences Centre where the RBC Foundation donated $1.3 million to support the Child and Family Mental Health Care Centre.She noted that TVDSB was acknowledged as a partner in mental heaith initiatives. 9.DIRECTOR'S ANNOUNCEMENTS -none 10.PUBLIC INPUT-none 11.ADMINISTRATIVE PRESENTATIONS a.Report from TVDSB Safe Schools on the Elementary Survey Results and Follow-Up Supt.Sonier presented a report on the Safe Schools elementary survey results.She was joined by Manager S.Killlp and Learning Coordinators T. Wilson,and S. Dale.The report detailed information on the following: •the 2012 Safe School survey results of 23,322 TVDSB elementary school students; •the comparison to the 2006 and 2009 surveys; •the School Level Action Plan Development Process;and •the update and direction on Safe Schools System Level Initiatives. Background and Process •The Ministry of Education,in January 2010,as a result of Bill 157,Keeping Our Kids Safe at Sctiooi Act,mandated that students be surveyed every two years regarding school safety. • TVDSB was a leader in this area and conducted elementary student surveys in 2006 and 2009.In response to the surveys,system and school level action plans were developed. •In March of 2012,a student survey was administered to elementary school students in Grades 4 to 8. • A parent survey was made available at all elementary schools. A further detailed overview on Safe Schools was described including; •Tribes; •Drama Presentations; •The Fourth R; 2012 October 9...3 11.ADMINISTRATIVE PRESENTATIONS -cont'd a.Report from TVDSB Safe Schools on the Elementary Survey Results and Follow-Up - cont'd • SAVE Conference; •Safe Schools Action Team Training; •Policies and Procedures; •Restorative Approaches;and •Video Resources. •Administrator/Teacher Training &Resources o Character Development Kits o Stop Bullying Training o Media Violence Conference •Critical Media Literacy Committee •Video Resource for Parents The Administration responded to questions posed by members.Responding to a question regarding strategies for resolving different types of bullying,it was noted that at the secondary level the type,nature and intervention relates to perceptions and incidents that are happening at a particular school.Where students are verbally bullied versus students that are physically bullied,there may be different solutions.The proposal and exploration of the data Is allowing the team to look at those issues. Demographic breakdown was also discussed.It was confirmed that there is a plan for the next phase moving forward to look at ways to increase the parent response rate. The term "safe"and whether a student feels safe in relation to other students at the primary level was questioned.Dr.Kiilip noted that in this type of survey,they would not encourage defining terms rather they used words that have a common understanding.Teachers are free to define a term in class ifa student requests clarification while participating in the survey.This could also be an issue that is focused on by Safe Schools at their discretion. It was noted that these types of surveys are a snapshot of the culture within each school.It was questioned if Research and Assessment has considered asking parents for their input on their Inclusion within the school and their experiences.The Administration noted that this is an area that can be reviewed for a future survey.As well,there are many partnerships within the community that continue to work together to ensure that all students feel safe at school. It was noted that teachers,administrators and support staff are trained to help students deal with skills related to bullying.Training DVDs and resources are also valuable tools available to help in these situations. b.Child and Youth Network Letter of Support The Director sought the support of trustees to move forward and endorse the Child and Youth Network Letter of Support.The following motion was moved by R.Tisdale,seconded by R. Campbell and carried: That Thames Valley District School Board endorse the September 2012 Child and Youth Network letter of support. 2012 October 9...4 12.MINUTES OF THE 2012 SEPTEMBER 25 BOARD MEETING a.Confirmation of Minutes The minutes of the Regular Board Meeting of 2012 September 25 were adopted on motion of R. Campbell,seconded by J. Coghlin. b.Business Arising from the Minutes -none 13.STUDENT TRUSTEES'UPDATE Student Trustee E.Kim advised that posters were sent to all secondary schools with their contact information and Student Advisory Committee meeting dates. Student Trustee P. Forron noted that she attended the kici<-off of the United Way assembly at Medway Secondary School. 14.REPORTS FROM THE ADMINISTRATION -none 15.REPORTS OF COMMITTEES a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE 2012 September 11 12:20 p.m. to 1:55 p.m. MEMBERS Thames Valley Children's Centre,J.Gritzan (Chair) Trustee T.Grant (Vice-Chair) Autism Ontario,S.Bishop Children's Aid Society of London &Middlesex,M. Cvetkovich Chippewas of the Thames,C.Dendias Community Living London,S. Wilson Epilepsy Support Centre,B.Harvey FASD E.L.M.O.,P.Schuck Learning Disabilities Association of Ontario, T. Fawdry +1:10, B.Wludyka Thames Valley Council of Home and School Associations, A.Morell +12:41 Trusteed.Bennett Trustee R.Campbell Vanler Children's Services,T.Green -1:10 Voice for Hearing Impaired Children,M.Barbeau Regrets:Easter Seal Society,A.Morse Absent:Association for BrightChildren, D. Ensing Guests:Christine Thammavongsa ADMINISTRATION AND OTHERS Elementary Principal,L.Carswell Elementary Principal,R.Culhane Superintendent of Special Education, K.Edgar Learning Supervisor (Acting), B. Noble 1.CALL TO ORDER The meeting was called to order at 12:20 p.m. in the London Room at the Education Centre by Chair Gritzan. 2012 October 9...5 15.REPORTS OF COMMITTEES -cont'd a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd 2.CONFIRMATION OF AGENDA The agenda was amended to add "Superintendent Update" under New Business. The agenda was approved as amended. 3.CONFLICT OF INTEREST -none 4.MINUTES OF MEETING FROM 2012 JUNE 5 The minutes were approved as printed. 5.BUSINESS ARISING FROM THE MINUTES OF 2012 JUNE 5 Trustee T. Grant noted that in Item 7. "Recommendations"ofthe 2012 June 5 meetingthe special education budget and special education reportwere approved bytrustees. 6.RESCHEDULE MEETINGS The meeting originally scheduled for 2012 December 3 has been rescheduled to 2012 December 4 because of a conflictwiththe Special Board Meeting scheduled forthat date. The committee meeting originally scheduled for 2013 April 1 has been rescheduled to 2013 April 8 because 2013 April 1 is Easter Monday. 7. SEAC DVD -deferred to 2012 October 2 meeting 8.MACSE MEETING SUMMARY OF 2012 JUNE Trustee Grant summarized the MACSE meeting of2012 June and provided the attached notes (Appendix A). 9.NUMBER OF STUDENTS BY EXCEPTIONALITY AND GRADE REPORT Supt.Edgar provided an updated report on the number of students by exceptionality and grade (Appendix B).The Individual Education Plans (lEP)are due to be updated/rolled over In October and will be reflectedon future reports. Arequest was made forstatistics regarding the transition to full-day i^indergarten.B.Noble will follow up withthe learning coordinators at their next meeting if the information is available at that time. 10.NEW BUSINESS Supt.Edgar noted that a request will be made to the Thames Valley Secondary School Administrator's Council for two secondary administrators to sit on SEAC. B. Noble is Acting Learning Supervisor,temporarily replacing J.Johnston. Association for BrightChildren has submitted a letter to the Board requesting Christine Thammavongsa be approved as the alternate member for SEAC. The request is going.to the Board on 2012 September 11. The following updates were provided: The Mental Health Strategic Plan is entering its fourth year. There is a series of five mental health workshops scheduled this year for all staff: • 24 October 2012,Engaging Student Learning: 21 November 2012,Compassion Fatigue and Staff Burn-out; 20 March 2013,Impact of Anxiety and Depression on Learning; • 24 April 2013,Differentiated Instruction for Mental Health;and • 15 May 2013,Creating Mentally Healthy Environments. 2012 October 9...6 15.REPORTS OF COMMITTEES-cont'd a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd 10.NEW BUSINESS -cont'd The new Behaviour Support Model has been rolled out.Previously,the Steps for Success program ran three sessions per year with a maximum of eight students enrolled in each session.Students attended the program on a full-time basis.After completing a session, students returned to their home schools,with follow-up support from the Steps for Success Behaviour Resource Team (if necessary). The new model is a self-contained classroom located within a regular school environment staffed by a special education teacher and an educational assistant.The classroom is designed to support students with acknowledged behaviour concerns which impede the student's success In the regular class environment.Students will be enrolled in the Behaviour Support Classroom for one of two sessions offered during the academic year. The main focus of the Behaviour Support Classroom program is to teach positive behaviours and enhance social interactions.Academic success impacts significantly upon a student's self-concept,and as such,academic Instruction in literacy and numeracy will be provided In addition to other subjects.Class size is limited to eight students.As part of the new Behaviour Support Model there has been an increase to the START TEAM Educational Assistants (EA's).These EA's may be assigned to schools through the application process for up to four weeks.Currently, all START EA's are on assignment. There has been a great deal of interest from staff regarding new assistive technology classes.Currently, a pilot class is running which focuses on literacy strategies. Summer Student Project has been very successful to date.Following the Student Voice Conference,one secondary school created clips with a 'Share the Wealth with Mental Health' theme that are broadcast as part of the morning announcements.Through a variety of funds/grants,the Board was able to hire six summer students to work on the Student Voice Project.These students were required to watch Director Tucker's The Why'video.As well, they met with the Director and received permission to use section of his video in their video. M.Ferdinand,the project lead,will be invited to a future SEAC meeting as well as at least one of the six students to present and discuss the Student Voice video in its entirety. St.Joseph's Health Care London holds monthly Mental Health Lunch and Learn sessions. Dr. Barrie Evans,Coordinator of Psychological Services for the Thames Valley District School Board will present an update on the Board's Mental Health Strategy on 7 November 2012. Mental health nurses in schools must fitwith the TVDSB mental health plan and ensure compliance with PPM 149 which mandates that agencies cannot perform services in schools of which school boards have an employee group that can perfonm the same service.CCAC mental health nurses could focus on substance abuse and addiction as TVDSB does not have staff that specializes inthis. Supt.Edgar is meeting with G. Dhinsa on 12 September 2012 to discuss this initiative. A request was made to invite D.Goodwin to a future SEAC meeting to provide an update on SCIP (School Community and Intervention Partnership). Program Access Agreements have been implemented in order to provide a consistent process system-wide for agencies/groups wanting access to students so the Board can control who is in the schools and for what purpose.This willhelp to ensure there are no violations to PPM 149.Agencies will not be allowed in schools until a Program Access Agreement is signed. 2012 October 9...7 15.REPORTS OF COMIWITTEES-cont'd a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd 10.NEW BUSINESS -cont'd School Within a College (SWAC)continuesto be a success.Fanshawe College has partnered with Thames Valley District School Boardagain forthe 2012-2013 school year to offerthree sections of SWAC.There will be twosections at London campus ofFanshawe College and one section at St.Thomas campusof Fanshawe College.Secondary Schools select students to participate and these students attend college five days a weekand work on their Ontario Secondary School Diplomacredits witha high school teacher.SWAC students also have the opportunity to studyupto four dualcreditcourses (college credits delivered by college Instructors)over both semesters. Thisyear,theyalso have School Within a University (SWAU)in partnership with Western University.This program will providean opportunity for25 TVDSB students to complete upto sixsenior highschool courses needed forgraduation, and earn a university credit at no cost allon the Western University campus. Schoolstaff selects students who meet criteria set by the Board and the university's admissions office todemonstratethattheyare academically capable. All secondary schools are aware ofthe SWAC and SWAU programs. The SWACand SWAU teachers will be invitedto a future SEAC meeting to providean update. 11.FORUM ASSOCIATION UPDATES Learning DisabilitiesAssociation ofOntario received fundingfortwo projects: • The Parents Reaching Out (PRO) project will support newcomer and Immigrantfamilies who have children with special needs;and • "The BookTalks" FamilyLiteracy Nights(AppendixC). Trustee J. Bennett noted there is an opportunity to provide inputforthe Board's strategic planning on 2012 September 27 at the Education Centre and on 2012 October 4 at Ingersoll DistrictCollegiate Institute. The start time for both dates is 4:30 p.m. for refreshments followed by the session at 5:00 p.m. Trustee Bennett advised that the Board approved paperless meetings. Many committees of the Board have now adopted this policyand SEAC members agreed to do the same. 12.FUTURE MEETING DATES Date Time Location Tuesday,October 02,2012 11:45 am-03:00 pm London Room,Education Centre Monday,November 05.2012 06:30 pm-09:30 pm London Room,Education Centre Tuesday,December 04,2012 11:45 am-03:00 pm London Room,Education Centre Tuesday,January 08,2013 11:45 am-03:00 pm London Room,Education Centre Tuesday,February 05,2013 11:45 am-03:00 pm London Room,Education Centre Tuesday,March 05,2013 11:45 am-03:00 pm London Room,Education Centre Monday,April 08,2013 06:30 pm-09:30 pm London Room,Education Centre Monday,May 06,2013 06:30 Dm-09:30 pm London Room.Education Centre Tuesday,June 04,2013 11:45 am-03:00 pm London Room.Education Centre 2012 October 9...8 15.REPORTS OF COMMITTEES -cont'd a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd 13.FUTURE AGENDA ITEMS Number of Students by Exceptionality and Grade Report (Standing Item -K.Edgar) SEAC Learning Website Developmental Services Ontario (DSO)Organizations Presentation OAFCCD DVD (October,A.Morse) Program Research Update (C.Stager) Strategic Planning Process SCIP Update (D.Goodwin) SWAC/SWAU Update (R. Bell. J.Dowsett,M.Sereda) Student Voice Project (M.Ferdinand,Student TBA) Behaviour Support Classroom Update (TBA) 14.ADJOURNMENT The meeting adjourned at 1:55 p.m. by motion. RECOMMENDATIONS:none J.GRITZAN Chairperson b.REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE 2012 September 18 3:08 p.m.to 4:32 p.m. MEMBERS ADMINISTRATION AND OTHERS W. Huff(Chair) J.Bennett,Trustee M.Burch,Chippewas of the Thames L.Cornelius,Oneida Nation of the Thames (+3:34) D.Grosbeck,Chippewas of the Thames S.Smith,Oneida Nation of the Thames G.Hope,Oneida Nation of the Thames Regrets:L.Nicholas,P.Sattler,C.Thomas L. Elliott,Executive Superintendent, Program Services L.Mills,Thames Secondary School L.Pressey,Program Services C.Vitsentzatos,Vice Principal,Saunders SS L. De Vos, Principal, Algonquin PS M.RIezebos,Vice Principal,H.B.Beat SS J.Fitzsimmons,Lambeth Public School 1.CALL TO ORDER The meeting convened at 3:08 p.m. in the Cafeteria at Thames Secondary School. 2. APPROVAL OF AGENDA-The agenda was approved as printed by motion. 3.CONFLICTS OF INTEREST S.Smith declared a conflict on item 6.c citing staffing matters. Chair Huff welcomed all members to the start of a new school year.Participants introduced themselves. 2012 October 9...9 15.REPORTS OF COMMITTEES -cont'd b.REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE -cont'd 4.REPORT OF MEETING -2012 JUNE 26 - provided for information 5.BUSINESS ARISING FROM MINUTES -none 6.PROGRAM SERVICES UPDATE Exec. Supt.L.Elliott welcomed Vice-Principal L.DeVosof Algonquin PublicSchoolwho is assisting her withrevisions to the independent procedure on Native Language.She noted that C.Brunette will resume her role in October as FNMl Education Advisor. Exec. Supt.Elliott advised the Committeeofthe two sources offunding-Grants forStudent Needs and proposal funding from the Ministry of Education. Thisyear, the opportunity for proposal funding and the submission date fromthe Ministry was InJuly. The Board requested the maximum allotmentof$80,000. A response from the Ministry should be received shortly. a. Ministry Funding Proposal 2012-2013 Exec.Supt.Elliott reviewedthe Funding Opportunitiesfor Aboriginal Education2012- 2013 submitted to support student achievement.The total funding requested was $80,000 for the following four projects: • Improving Secondary Student OSSLT Results $251<; • Improving Elementary Student Literacy Results $30i<; •Elder in Residence $15k;and •Improving Student Attendance $1Ok. In response to a question,the distribution of funds was discussed and it was noted that the Ministry will determine the level offunding each project will receive. b. Fourth R, UnitingOur Nations Annual Report 2011 -2012 Exec. Supt.Elliott reviewed the Fourth R's annual report indetail.Numerous programs were offered during the 2011-2012 school year where 215 students from 33 schools participated in at least one of the programs.Programs differed In terms of duration and format, and included mentoring and transition conferences for elementary students as well as mentoring, culture camp, and FNMl Student AdvisoryCouncilfor secondary students.Common themes included a focus on healthy relationship development, the provision of culturally-relevant experiences and an emphasis on mentoring. The Uniting our Nations programs alignclosely withthe Ministry of Education's FNMl Policy Statement where quality programming,services and resources to create learning opportunities that support academic achievement and identity building are provided. The report provides summary tables to demonstrate the number of schools and youth involved with each program and the growth from last year.There is also a brief update on evaluation activities.Each program is described along with the impact of the initiative. There are five preliminary findings including: 1.Programming Is perceived to contribute to student success; 2.Participants experience improved relationships and an increased sense of belonging: 3.Participants gain confidence and leadership skills; 4.The provision of culturally-relevant role models and experiences are key to the success of the programming;and 5.Administrators and educators appreciate the programming and feel it offers something over and above regular programming. 2012 October 9...10 15.REPORTS OF COMMITTEES -cont'd b.REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE -conrd 6.PROGRAM SERVICES UPDATE -cont'd b.Fourth R, Uniting Our Nations Annual Report 2011-2012-cont'd It was noted that all 4th R projects are moving forward and proceeding in all schools as approved by the Board during the budget process in June. Further clarification was requested on the Tim Morton's Onondaga Farm and Muskoka Woods camps.It was noted that the main difference is that one camp is for elementary students and the other for secondary students who struggle with attendance issues.Both camps offer a cultural component. c.Elementary and Secondary Native Language Staffing and Program Delivery Independent Procedure #9041 The revised draft First Nations Language Instruction independent procedure was reviewed.Exec.Supt.Elliott suggested that the document be taken back to each First Nation for discussion and feedback for consideration.She noted that the document is available for public input for a period of 60 days as of September 4. The Committee broke into small groups to discuss the document in detail. Exec.Supt. Elliott responded to various questions.The issue of language credits and the challenges of certified teachers in all languages were also discussed. Exec.Supt.Elliott advised that additional funding was received from the Ministryto offer three FNMI Summer Literacy programs but that only one was able to run for students at Ealing Public School.Only one class ran as there were not enough students registered for ail three. 7.PRINCIPALS*UPDATE a.Saunders Secondary School Vice-Principal C.Vitsentzatos provided the following update relating to FNMI students at Saunders Secondary School. Registered FNMI Students: Urban 33 Chippewa of the Thames 27 Munsee -Delaware 5 Oneida 72 Total Number of Students on Track to Graduate in 2012-2013: Urban 6 Chippewa of the Thames 9 Munsee -Delaware 1 Oneida 10 2012 October 9...11 15.REPORTS OF COMMITTEES-cont'd b.REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE -cont'd 7.PRINCIPALS'UPDATE -conrd a.Saunders Secondary School -cont'd FNMI Prooramminq /Courses Offered: Grade 9 -LNN / LNOA01 (Oneida /Ojibwe Language) -GLS 10F (4'^R) Grade 10 -LNN / LNOB01 {Oneida I Ojibwe Language) - HFN 20F (Indigenous Foods) Grade 11 -LNN / LNO 001 (Oneida I Ojibwe Language) - NDA3M1 (Native Studies) - NBV 301 (Aboriginal Beliefs and Values) -FNMI CO-OP (4 credit package) -GPP 30F (FN Leadership) Grade 12 - NDW 4M1 (Native Studies) -FNMI CO-OP (4 credit package) lODE Award Winners:$100 to the top Oneida student in each grade (October 25 at 7:00 p.m.) b. H.B.Beal Secondary School Vice-Principal M.Riezebos provided the following update on the program at H. B. Beal Secondary School. Registered FNMI Students: Urban 98 Chippewa of the Thames 12 Munsee -Delaware 3 Oneida 23 First Nations Lanouaoe Classes It was learned in late August that the teacher scheduled to teach the Chlppewas students would not be returning.An advertisement was placed on "Applyto Educate"and potential teachers as suggested by S.McGahey-AIbert were contacted.To date,they have been unable to locate a teacher for this semester's course.M.Riezebos met with the class and arranged to have It moved to semester two to allow more time to search for a teacher.There were 15 students registered in the class. An Oneida language teacher is being sought for semester two. Native History Class There are three Native History classes including two in semester one (Grade 9 &10)and one in semester two (Grade 10). Extra-curricular Extra-curricular events have begun.They are pleased to note that four FNMIgirls have made the Junior Girls Basketball team. H.B. Beal Secondary School's FNMI student association committee meetings have been scheduled for Mondays during lunch beginning September 24 at 11:30 a.m.In Room 306. J.Hill and T.Sillaby are the staff advisors. 2012 October 9...12 15.REPORTS OF COMMITTEES -cont'd b.REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE -cont'd 7.PRINCIPALS'UPDATE -cont'd c.Thames Secondary School Principal L. Mills noted that C.Rogers has returned and currently meeting with FNMI students.The mentor program,lunches and activities are now under way. There are 20 students taking the Aboriginal Culture course.FNMI student registration was briefly discussed and it was noted that not all students self-identify. It was questioned if anything further could be done to encourage students to self-identify. d.Lambeth Public School Principal J.Fitzsimmons provided the following update. FNMI students from Standing Stone Elementary School were welcomed following their transition to Lambeth Public School. It was noted that the Grade 7 students are actively participating and engaged and staff are pleased with the success thus far. As a result of a large number of Grade 8 students,there will be three smaller classes assembled. R.Doxtator remains a constant support for FNMI students during their transition and she continues to be well received. 8.COMMUNITY UPDATE a.Chippewas of the Thames First Nation D.Grosbeck advised that the Back-To-School BBQ during parent-teacher night was a success and reported that they now have a full-time Ojibwe language teacher.The Career-Guidance Counsellor is offtemporarily and S. McGahey-Albert is filling in. b.Oneida Nation of the Thames G. Hope provided an update on FNMI students including their success during the first week ofschool although there continues to be staffingand maintenance challenges.He noted that the two camps offered during the summer for student transition were also well received.There is a new teacher at the alternative school and a new student advocate. 9.ADDITIONAL ITEMS Chair Huff notedthat new dates will be availableforthe following committees beginning in October •Student Attendance Ad Hoc Committee •FNMI Achievement Committee • Native Parent Advisory Committee 10.FUTURE MEETING DATES The next meeting was scheduled for2012 October 16 at H.B.Beal Secondary School. 11.ADJOURNMENT -The meeting adjourned at 4:32 p.m. RECOMMENDATIONS:none W.HUFF Chairperson 2012 October 9...13 15.REPORTS OF COMMITTEES -cont'd c.REPORT OF THE POLICY WORKING COMMITTEE 2012 September 25 3:04 p.m.to 4:53 p.m. MEMBERS ADMINISTRATION AND OTHERS R.Tisdale (Chair)T.Grant B.Tucker (-4:26)K.Aitken J.Bennett D.Clark K.Meeson Solicitor S.Spindler Regrets:J.Todd,G.Hart 1.APPROVAL OF AGENDA-The agenda was approved on motion. 2.CONFLICTS OF INTEREST -none declared 3.COMMITTEE REPORT OF 2012 JUNE 26 AND 2012 SEPTEMBER 25 TRACKING SHEET The committee requested a time frame of policies and procedures currently on the tracking sheet.The Ministry Memorandum released in the spring including the gap analysis regarding the Expense Reimbursement policy and procedure was discussed.It was confirmed that it would be brought forward to the next Policy Working Committee meeting. The issue of French Immersion and boundaries was noted.It was agreed that a policy and procedure will be brought forward for discussion as soon as possible. 4.POLICY/PROCEDURE -TO COMMITTEE FOLOWING PUBLIC INPUT -none 5.DRAFT POLICIES/PROCEDURES -none 6.DRAFT POLICIES/PROCEDURES REQUIRING ADDITIONAL CONSIDERATION -none 7.POLICIES/PROCEDURES UNDER REVISION a.Student Trustees on the Board Policy and Procedure Supt.M.E.Smith joined the meeting to discuss minor revisions to the Student Trustees on the Board policy and procedure.The revisions reflect the input and consensus of students during the election process of student trustees.Two areas were Identified including eligibility and the election process. Reference to the Education Act regarding the definition of a "full-time"student was noted. It was agreed that a student must have six credits within two terms to qualify. It was also noted that the election process now allows each secondary school represented at the debate the right to cast one vote for a candidate to represent the City of London and for a candidate to represent Elgin,Middlesex and Oxford counties. The following motion was moved and carried: That the Student Trustees on the Board policy and procedure be posted for public input for 30 days. b.Transportation Policy and Procedure Supt.K.Meeson presented revisions to the Transportation policy and procedure.She was joined by Solicitor S.Spindler.Student transportation services for TVDSB students is now administered through the transportation consortium,Southwestern Ontario Student Transportation Services (STS). As a result, it was necessary to revise the Transportation policy and procedure. 2012 October 9...14 15.REPORTS OF COMMITTEES -cont'd c.REPORT OF THE POLICY WORKING COMMITTEE -cont'd 7.POLICIES/PROCEDURES UNDER REVISION -cont'd b.Transportation Policy and Procedure -cont'd Solicitor Spindler noted the need for the Board's policyto be clear and consistent and serve both STS and the LDCSB. It was agreed that the Board needs a better understanding of the expectations of STS. He provided a draft policyfor the Committee to review. He suggested that a guideline or transition document replace the current procedure.Itwould be reviewed on an annual basis through the budget process and outlining services in accordance with STS's policies and procedures,as well as aligning with the Board policy. It was recommended that the current policy and procedure remain unchanged.In the meantime,the Committee will Identify Issues that exist within these documents.As well, it will determine if the Board is satisfied with the controls of STS and whether it is necessary to put a revised procedure in place. The Committee requested the following information for review and discussion prior to the next meeting: • Draft policy (as draft by Solicitor Spindler); • E & E Review; •Service Agreement; •Membership Agreement; •Articles; •STS Bylaws; •Outline of STS governance structure; •STS policies and procedures. The following motion was moved and carried: That the Transportation policy and procedure be brought back to the 2012 October 23 Policy Working Committee for further review and discussion. 8.DRAFT/APPROVED POLICY/PROCEDURE REQUIRING FURTHER CONSIDERATION - none 9.OTHER BUSINESS-none 10.DATE AND TIME OF NEXT MEETING The next meeting was scheduled for Tuesday,October 23 In the Govemor SImcoe Room. 11.ADJOURNMENT The meeting adjourned by motion at 4:53 p.m. RECOMMENDATIONS:none RUTH TISDALE Chairperson Concern was raised regarding Item 7.a,Student Trustees on the Board,that there is the potential that London schools could dominate an election because there has not always been good representation from the county schools.It was confirmed that there was good representation last year from both areas but it was clear from the secondary students representing high schools that they were interested in all candidates whether from the counties or the City of London.The past election had four candidates from the counties and two from London. 2012 October 9...15 15.REPORTS OF COWIMITTEES -conrd d.REPORT OF THE CHAIRS'COWIMITTEE 2012 October 3 9:30 a.m.to 11:25 a.m. MEMBERS ADMINISTRATION AND OTHERS J.Bennett (Chair) R.Tisdale T.Grant B.Tucker S.Christie Regrets:G.Hart 1.APPROVAL OF AGENDA The agenda was approved by motion. 2.CONFLICTS OF INTEREST -none declared 3.REVIEW OF 2012 OCTOBER 9 BOARD AGENDA The agendas for the in-camera and public Board meetings of 2012 October 9 were discussed and updated. 4.CORRESPONDENCE-none 5.STRATEGIC PLANNING Chair Bennett indicated there was a large turn-out including several students to the public session held on the Strategic Plan in London on September 30.Exec.Supt.M.Sereda will attend the next Chairs'Committee meeting to discuss the launch of the Plan. 6.ESTABLISHMENT OF TRANSPORTATION AD HOC-COMMITTEE It was suggested that a Transportation Ad Hoc-committee be formed to review transportation processes and it was agreed to submit a request to the Board to establish an ad hoc committee in this regard.The following motion was moved and carried: That a Transportation Ad Hoc Committee be established to review the transportation service agreement,Board policy and procedures,the Southwestern Transportation System policy and procedures,and to provide recommendations to the Board with a report to be submitted no later than 2013 December 1. On approval,Chair Bennett will advise the London District Catholic School Board of the establishment of the committee.Committee members will be sought at the 2012 October 9 Board meeting. 7.BUDGET CAUCUS Plans for the October 16 Budget caucus at 5:00 p.m.to consider the 2013 budget process were discussed. 8. BOARD PRESENTATIONS -Safe Schools Survey Results It was noted that a presentation on the Safe Schools survey results will be Included on the 2012 October 9 Board meeting agenda. 9.IN CAMERA The Committee moved in camera at 10:24 a.m.to discuss personal and negotiation issues.It reconvened in public session at 11:11 a.m. 2012 October 9...16 15.REPORTS OF COMMITTEES -cont'd d.REPORT OF THE CHAIRS'COMMITTEE -cont'd 10.OTHER BUSINESS a. 0-3 MOE Program Director Tucker advised that a response has been submitted regarding parameters of the Age 0-3 MOE program which has been assigned to school boards.The Infomiation will be Included in the November Board report.Budget,accommodation,staffing, hiring and community Issues will be addressed. b.CYN Letter Director Tucker distributed a letter seeking support for the Child and Youth Network.It will be Included with presentation to the Board at the October 9 Board meeting. c.MPP Meeting It was noted that November 23 Is the preferred date to meet with the area MPPs.Further Information will be provided when the details are finalized. 11.FUTURE MEETINGS The following Committee meetings were scheduled for at 9:00 a.m.: •October 17; •November?,21. 12.ADJOURNMENT The meeting adjourned at 11:25 a.m.by motion. v_ RECOMMENDATION: That a Transportation Ad Hoc Committee be established to review the transportation service agreement.Board policyand procedures,the Southwestern Transportation System policy and procedures,and to provide recommendations to the Board with a report to be submitted no later than 2013 December 1. J.BENNETT Chairperson The recommendation was approved on motion of R.TIsdale,seconded by D.Clark. It was noted that there was an Informative presentation from the Southwestern Transportation System (STS).One of the Issues that emerged was the potential for change to a Transportation Review Committee.It was questioned If the method of gathering Input could be included In the recommendation.Trustee J.Todd requested that this be considered in the Transportation Review Committee Terms of Reference.The Director cautioned against the amendment as Itis an operational administrative function of STS 2012 October 9...17 15.REPORTS OF COMWIITTEES-cont'd e.REPORT OF THE COMMITTEE OF THE WHOLE IN-CAMERA 2012 October 9 MEMBERS ADMINISTRATION AN D OTHERS J.Bennett (Chair) R.Campbell D.Clark J.Coghlin T.Grant P.Jaffe (-5:39) B.McKinnon S.Polhill R.Tisdale J.Todd (-5:39) B.Tucker M.Sereda P.Martin B.Strong K.Aitken Regrets:W. Huff Absent:P.Forron E.Kim The Committee met in-camera from 5:19 p.m. to 6:20 p.m. 1.APPROVAL OF AGENDA The agenda was approved on motion. 2.CONFLICTS OF INTEREST Conflicts of interest were declared by Trustees Jaffe and Todd to Section 7.a citing spousal employment with the Board. 3.Confidential negotiation and personal matters were discussed. 4.RISE AND REPORT A motion to rise and report was moved and carried at 6:20 p.m. RECOMMENDATION: That the motion approved at the in-camera session of 2012 October 9 related to Negotiations matters be approved. 16.COMMUNICATIONS GRAHAM HART Chairperson a.ONTARIO PUBLIC SCHOOL BOARDS'ASSOCIATION (OPSBA)UPDATE Trustee P.Sattler confirmed the joint Regional meeting that will be held at the Waterloo Regional District School Board on 2012 October 12 where professional development training for trustees will be offered.A tour of one of their elementary schools that offers a Board-run all-day child care facility will be conducted. Other issues at the provincial level will focus on dealing with school board autonomy and the role of a publicly-elected school board representative in the collective bargaining process in light of Bill 115 and Regulation 274/12.There will also be a focus on the government's discussion paper on child care and how itwillbe managed. 2012 October 9...18 17.NOTICE OF MOTION Trustee Sattler presented the following notice of motion for consideration at the 2012 October 23 Board meeting: That the Chair of the Board send to the i\/Iinister of Education a formal and urgent request to rescind Ontario Regulation 274/12 with all possible haste,stating that in the considered opinion of the locally elected members of the TVDSB,Ontario Regulation 274/12 does not place the needs of students first and undermines s.169 (1) of the Education Act which states that the primary duty of school boards is to "promote student achievement and well-being". 18.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -none 19.ADDITIONAL ITEMS -none 20.QUESTIONS/COMMENTS BY MEMBERS Chair Bennett acknowledged trustees'participation within their communities last week at graduation ceremonies. Trustees were reminded of the upcoming Superintendent/Trustee Planning Day at Fanshawe College on October 17. 21.ADJOURNMENT The meeting adjourned at 9:35 p.m. on motion of J.Todd,seconded by J. Coghlin. Confirmed: 7^. lairperson x / 2012 October9...19 SUWIWIARY OF APPROVED RECOMMENDATIONS OF 2012 OCTOBER 9 - That Thames ValleyDistrictSchool Board endorse the September 2012 Childand Youth Network letter of support. That a TransportationAdHocCommitteebe established to reviewthe transportationservice agreement,Board policy and procedures,the Southwestern Transportation System policy and procedures, and to providerecommendations to the Board with a reportto be submitted no laterthan 2013 December 1. - Thatthe motion approvedat the in-camerasession of2012 October9 related to Negotiations matters be approved.