4/10/2012 - Regular Board Meetingf \
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THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR BOARD MEETING,PUBLIC SESSION
2012 APRIL 10,7:00 P.M.
BOARD ROOM,EDUCATION CENTRE
AGENDA
V-verbal
M -material
1.CALL TO ORDER V
2.O CANADA V
3.SPECIAL MUSICAL PRESENTATION -Glen Cairn Public School Junior Choir V
4.APPROVAL OF AGENDA M
5.OFFICIAL RECORD
6.RECOGNITIONS V
7.CONFLICTS OF INTEREST V
8.CHAIR'S ANNOUNCEMENTS V
9.DIRECTOR'S ANNOUNCEMENTS V
10.PUBLIC INPUT -none
11.ADMINISTRATIVE PRESENTATIONS
a.Thames Valley Education Foundation V
b.Neighbourhood Child and Family Centre V
12.MINUTES OF THE 2012 MARCH 26 BOARD MEETING M
a.Confirmation of Minutes
b.Business Arising from the Minutes
13.STUDENT TRUSTEES'UPDATE V
14.REPORTS FROM THE ADMINISTRATION -none
15.REPORTS OF COMMITTEES
a Annual Audit Committee Report,2010-2011 M
b.First Nations Advisory Committee,2012 March 20 M
c.Policy Working Committee,2012 March 27 M
d.Chairs'Committee,2012 April 4 M
/e.Committee of the Whole in Camera,2012 April 10 V
f.Budget Advisory Committee Update M
16.COMMUNICATIONS -none ^
17.NOTICE OF MOTION
18.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -none
19.ADDITIONAL ITEMS
20.QUESTIONS/COMMENTS BY MEMBERS
21.ADJOURNMENT
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THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR MEETING,PUBLIC SESSION
2012 APRIL 10
The Board met in regular session on 2012 April 10 in the Board Room at the Education Centre,meeting In
public session at 7:05 p.m.The following were in attendance:
TRUSTEES ADMINISTRATION AND
OTHERS V.Nielsen
J.Bennett (Chair)B.McKlnnon B.Tucker M.E.Smith
S.Amri 8.Polhill M.Sereda P.Tufts
R.Campbell P.Sattler C.Bourbonnais-MacDonald K.Wilkinson
J.Coghlin W.J.Tai K.Edgar K.Bushell
T.Grant R.Tisdale L.Griffith-Jones S.Christie
G.Hart J.Todd K.Meeson K.Young
W.Huff M.Moynihan K.Aitken
P.Jaffe
1.CALL TO ORDER.
Board Chair Bennett called the meeting to order at 7:05 p.m.
2./3.O CANADA AND MUSICAL PRESENTATION
The appreciation of the Board was extended to the Glen Cairn Public School Junior Choir Conductor
D.Dawe and Accompanist M.Mills for leading in the singing of O'Canada and performing two musical
selections.
4.APPROVAL OF AGENDA
The agenda was approved on motion of P.Jaffe,seconded by T. Grant.
5.OFFICIAL RECORD -none
6.RECOGNITIONS -none
7.CONFLICTS OF INTEREST -No conflicts of interest were declared.
8.CHAIR'S ANNOUNCEMENTS
Chair Bennett invited trustees to attend a refresher course on accessing information on their netbooks
on 2012 April 24 from 4:00 p.m. to 6:00 p.m. In preparation for the transition to paperless Board
meetings.Trustees will also be able to update their directory in their IPhones at that time.
9.DIRECTOR'S ANNOUNCEMENTS -none
10.PUBLIC INPUT -none
11.ADMINISTRATIVE PRESENTATIONS
a.Thames Valley Education Foundation
R. Princis,Thames ValleyEducation Foundation Executive Director, provided an annual update on
the work of the Foundation as it celebrates its 11th anniversary.She was joined by Foundation
members M.Snyder,K. Holland and J.Hunter who recognized the financial and staffing support
provided by the TVDSB.
2012 April 10...2
11.ADMINISTRATIVE PRESENTATIONS -cont'd
a.Thames Valley Education Foundation -cont'd
Ms. Princis advised that the objective of the Foundation is to enhance learning opportunities for
students.To date,$8.7 M in donations and contributions have been received.As a result,more
than 3,900 students have benefitted from the Foundation through awards and scholarships
Including 41 students who have received full university/college scholarships.Special recognition
and honorable mention was extended to the following donors for extraordinary contributions that
have set the standard for other donors and success stories within the Foundation:
Curtis Conrade Estate;
Phil McNamee Scholarship;
Joan Homer Scholarship;
Matt Pearce Memorial Award;
Bill Bryce Learn to Read Fund.
The following are examples of programs that have been funded through the Foundation that
continue to make a difference for students were given:
Thames Valley Neighbourhood Learning Programs;
Baby Think it Over;
Variety Is;
Chlldcare Programs;
Breakfast Program;
Science Program;
Supplies for Students Program;
Student Awards/Scholarships.
Ms.Princis advised that the Foundation is increasingly being recognized as the charity of choice
for memorial donations.In that regard,they are working closely with bereaved families,school
staff,funeral homes and the many friends and donors wishing to establish a meaningful legacy
during a time of loss.The Foundation has been successful in supporting schools at their individual
level byaffording schools the opportunity to apply for the Learning Enhancement Fund which offers
direct program support.
In 2009,the Foundation established the Caring Fund which provides 24-hour response to
emergency requests by principals on behalf of students who are infinancial distress.The Caring
Fund was established to eliminate barriers to learning for students.To date,the Foundation has
been able to respond to 183 emergency requests.
Thames Valley Education Foundation "Toonle Tuesdays"will be held on 2012 May8 that will help
to raise monies for the Caring Fund.This campaign will continue to support the many student
needs across the community.
DirectorTucker thanked the members fortheir work with the Foundation noting he has experienced
first-hand the success stories in schools as well as the gratitude expressed by families who have
benefitted from the Foundation.
2012 April 10...3
11.ADMINISTRATIVE PRESENTATIONS -cont'd
b.Neighbourhood Child and Family Centre
Director Tucker introduced Lynne Livingston,Director -London Child and Youth Network,who
described the Neighbourhood Child and Family Centre initiative.
Ms. Livingston advised that the common vision Is happy,healthy children and youth today;caring
creative responsible adults tomorrow.She presented a detailed overview on creating a family-
centred service system through the following topics:
Child and Youth Agenda Priorities and Goals;
TVDSB Leadership and Involvement;
Moving to a Family-Centred Service System;
London's Current State;
Goals for families and children;
Vision;
Neighbourhood Approach;
Guiding Principles;
Organizations Committed to the Plan;
System Reengineering Implementation Structure;
Eight Elements for Change;
Where We Are At -
•System Level,
•Neighbourhood Level.
Ms. Livingston advised that the goal is to build a network of Neighbourhood Child and Family
Centres and change the way services are delivered fora positivefamily experience and quick and
easy access to resources.Thames Valleywill be instrumental to the success of the initiative as the
sites will be located in schools.
In response to a question.Director Tucker noted that once all contractual obligations are met,
Neighbourhood Child and Family Centres will come back to the Board for formal endorsement and
a commitment to the vision. It was also noted that Oxford, Elgin and Middlesex counties have
expressed interest in the initiative.
Further information was requested on integrated intake and whether service providers will be
coming on board. Ms. Livingston advised that there are a group of service providers who have
been working together over the past few months focusing on an integrated intake approach on
children's mental health.
Director Tucker thanked her for attending and noted that the impact the initiative will have on
students,families and the community is exciting. He will provide trustees with further updates when
more information becomes available.
12.MINUTES OF THE 2012 MARCH 26 BOARD MEETING
a.CONFIRMATION OF MINUTES
The minutes ofthe Regular Board Meeting,2012 March 26 were adopted on motion of R. Campbell,
seconded by G. Hart.
b.BUSINESS ARISING FROM MINUTES
In response toa question regarding 8.e, it was noted that there are currently 14 sites hosting The Why
presentation on April 20.All trustees are invited to participate.
2Q12 ADriM0...4
13.STUDENT TRUSTEES'UPDATE
Student Trustee S. Amri advised that the TVDSB Facebook page was discussed at the 2012 March 29
Student Advisory Council meeting.A draft guide for social media was distributed. Elections for the
2013-13 student trustees will be held on 2012 April 27 withsix students from both the Cityof Londonand
rural communities having submitted their names for election. Ameeting will be held on April 11 withthe
student trustee candidates for a briefing on the role of student trustee.
Student Trustee W. J. Tai added that a promotional video was created for the Student Summit to be held
on May 11.It will be aired at the next Board meeting.
14.REPORTS FROM THE ADMINISTRATION -none
15.REPORTS OF COMMITTEES
a.ANNUAL AUDIT COMMITTEE REPORT,2011-2012
Supt.K.Meeson presented the Annual Audit Committee Report for the year ended 2011 August 31
in accordance with Ontario Regulation 361/10.
Ontario Regulation 361/10,Section 15,of the Education >Acf requires an audit committee ofa board
to present an annual report to board each fiscal year.The attached Annual Report to the Board of
Trustees for the year ended 2011 August 31 is presented for information.
At the beginning of the year, and in accordance with recommended good practice, various
administrative tasks were completed.These included:
Declaration of Conflicts of Interest
•Development of a meeting schedule and agenda for the year
It was agreed that the Committee would meet the third Tuesday of each month throughout the
school year.All monthly meetings,with the exception of March,were held as planned.
b.FIRST NATIONS ADVISORY COMMITTEE 2012 MARCH 20
2:15 p.m. to 3:57 p.m.
Members Present Administration and Others
W. Huff,Trustee (Chair)M.Deeb,Vice-Principal,
D.Grosbeck,Saunders Secondary School
Chippewas of the Thames (-3:48)L. Elliott,Executive Superintendent,
P.Sattler,Trustee Program Services
G.Hope,Oneida Nation of the Thames E.Lundberg,Acting Principal,
Lambeth Public School
R.Michaud Turgeon,FNMI Education Advisor
L.Nicholas,Edcuation Co-ordinator,
Munsee-Delaware
L.Pressey,Learning Supervisor,
Program Services
K. Aitken,Corporate Services
Star McGahey-Albert,Education Co-ordlnator
Don MacPherson,Principal,
H.B.Beal Secondary School
2012 April 10...5
15.REPORTS OF COMMITTEES-cont'd
b.FIRST NATIONS ADVISORY COMMITTEE-cont'd
1.CALL TO ORDER
The meeting convened at 3:15 p.m. in the Southwold Room at the Education Centre.
2. APPROVALOF AGENDA- The agenda was approved as printed.
3.CONFLICTS OF INTEREST -No conflicts of Interest were declared.
4.REPORT OF MEETING -2012 FEBRUARY 21-provided for information
5.BUSINESS ARISING FROM MINUTES -none
6.PROGRAM SERVICES UPDATE
First Nations M6tis Inuit (FNMI)Education Advisor R.Michaud Turgeon provided a brief update
for Program Services.
a. Ministry Grant Funding Updates
Aboriginal Perspectives:A Teacher's Toolkit
Two-part training session for 30 elementary teachers;
Dates have been pushed back.Aiming for two dates in April/May/June;
OUTCOMES:Further enhancements to the TVDSB FNMI curriculum resources Two
Paths,One Journey Parts 1 and 2, including modifications and extensions of learning
•Registration through the Employee Portal
b. Family and Student Achievement
Cultural Festival
Althouse College (Western University)on Wednesday,June 20th
•1100 elementary students and educators from all over TVDSBto take part in workshops
and hands-on learning experiences
•Some workshops will feature students teaching/leading other students
Parent Survival Nights
A series of engaging and supportive sessions to promote personal wellness and
strategies for coping with general parenting challenges
Keynote speaker and performer Susan Aglukark will be at Chippewas of the Thames
Community Centre on April 16^^
c.Voluntary Confidential FNMI Self-Identification Policy Implementation
•"1 am..."-Self-ID poster series featuring TVDSB FNMI students
•"Wave a Red Flag"videos
•Promotional items (e.g. flags,t-shirts,bracelets,unity buttons;
•Keynote speaker Theoren Fleury (Cree M6tis),a former NHL star,Stanley Cup winner,
Olympic gold medal winner and author of the best-selling book Playing With Fire will be
at Centennial Hall on June 4th from 7:00 p.m. to 9:00 p.m.
•The Theoren Fleury event Is free and only 1600 tickets will be available through R.
MIchaud-Turgeon in Program Services.More information to come
Aboriginal Resources **NEW**
$11,250 to purchase new Goodminds/Pearson Native Studies texts for Grades 10 and
11
2012 April 10...6
15.REPORTS OF COMMITTEES -cont'd
b.FIRST NATIONS ADVISORY COMMITTEE-cont'd
6.PROGRAM SERVICES UPDATE -cont'd
d.FNMI Curriculum Connections
Visiting Eiders/Cultural Teachers Program
•Ongoing requests from schools
•10-week pilot in DelawareA/Vilton Grove with Ray John Junior
FNMI Speakers Series webcasts (Ray John Junior, B. Collins,and C.George)
•Videos of webcasts are online at http://www.tvdsb.ca/fnmi (click School and Teacher
Resources in the quick links menu on the left)
Canoe Building Project at Beal
•FNMI Peer Mentoring class will build a canoe with M§tis cultural teacher M.Labelle
•Program Services is funding half the project
•Students will be documenting their work with video cameras and creating a
documentary that will be used in elementary schools
•Canoe will be ready for Beal's anniversary weekend June 1-3,and will be on display
at Centennial Hall for Theoren Fleury's appearance June 4th
e. FNMI Student Programs
First Annual FNMI Student Voice Conference
Tuesday,February 14th
72 students attended from 16 TVDSB schools
Facilitated by the FNMI Student Advisory Council
Questions around the central issue of FNMI attendance rates
Findings have been collated and are currently being analyzed byJ.Wood in Research
and Assessment for presentation to the FNMI attendance sub-committee on March
21st
TimMorton's Leadership Camp for Secondary FNMI Students -Facilitated by the 4th R
•Thursday,March 1st to Saturday,March 3rd at Camp Onondaga,Brantford
f. FNMI Parent Engagement
Grade 6 Parent Night at Lambeth Public School and Delaware Public School
Provided gift bags (including OurShared Vision t-shirt,David Bouchard book,bracelet
and TVDSB stationery)to incoming Grade 6 students from Standing Stone
Elementary School
Parent and Family Literacy Centres FNMI Open Houses
•Co-sponsored open houses at C. C.Carrothers and Ealing Public Schools that
included catering and gift bags to FNMI families visiting the centres.
It was noted that the Visiting Elders pilot project at Delaware Central and Wilton Grove
Public Schools has been successful to date.The success of the project for one student
was described noting a reduction in absences and increased volunteering at the school.
In response to a question,it was noted that the cultural festival is open to all students from
kindergarten to Grade 8;however,the event is more age appropriate for students in
Grades 3 to 8.Over 1100 students initially responded and there was an overwhelming
response from Woodland Heights Public School where 14 classes wanted to participate.
The festival is focused on local communities from Oneida Nation of the Thames,
Chippewas of the Thames First Nation and Munsee-Delaware First Nation.
2012 April 10...7
15.REPORTS OF COMMITTEES -cont'd
b.FIRST NATIONS ADVISORY COMMITTEE-cont'd
6.PROGRAM SERVICES UPDATE-cont'd
f.FNMI Parent Engagement -con't
The issue of First Nations'programs offered at schoois was discussed,it was noted that
Thames Secondary School,H.B.Beai Secondary School,Arthur Voaden Secondary
Schooi,A.B.Lucas Secondary Schooi and Oal<ridge Secondary Schooi received new
textbool<s that focus on Native history,specifically within the geographical areas of Oneida
Nation of the Thames,ChippewasoftheThames First Nation and Munsee-Delaware First
Nation.Textbook sharing is offered in the event that other schools would like to use the
material in their programs.
Thames Secondary School is participating in outdoor education where FNMI students are
filming and creating documentaries as a resource in the elementary classes.
Chair Huff suggested that parents be made aware of the potential of Native language
studies in the schools and the number of students needed in a grade level to offer a
program.He noted the challenge of students in Grades 4 to 8 who take French studies.
Exec.Supt.Elliott advised that a draft procedure addressing the issue is under review and
will come to the Committee for input.
g. Tuition Agreement
Exec.Supt.Elliottdistributed and described the newTuitlon Agreement noting its purpose
and importance in fulfilling the obligations to FNMI students.She highlightedthe following
key areas;
Committee;
First Nations Student Advocate;
Native Language;
Nominal Toll;
Tuition Fees;
Transportation;and
Schools.
Exec.Supt.Elliott indicated that the mid-year review will look at the progress made in
completing the objectives of the framework which will also provide an Indication on what
funding might look likefor the next year.The hope is to see an increase in the Grants for
Student Needs (GSN).She will report back at the next meeting on the provincial
prospective.
The Committee requested that the following information be brought to the next meeting:
Cultural Fund update;
Copy of the Regulation as described in 1.14;and
•Terms of Reference.
A separate meeting will be scheduled to discuss transportation issues as set out in the
Agreement.
Education Co-ordinator L.Nicholas will take a copy of the Agreement to the Munsee-
Delaware community for review.
2012 April 10...8
15.REPORTS OF COMMITTEES-cont'd
b.FIRST NATIONS ADVISORY COMMITTEE-cont'd
7.PRINCIPALS'UPDATE
a.Lambeth Public School
Acting Principal E.Lundberg presented the following update regarding FNMI students at
Lambeth Public School.
•Lambeth Public School welcomed back one of their First Nations student after a
prolonged illness.
• Two Grade 7 students from Oneida registered at Lambeth Public School in February.
•The Oneida Social Dance group presented the Round Dance and the Alligator Dance at
the TVDSB Tuition Agreement Celebration on March 6th.The dances were introduced
bya studentwho also delivered the Thanksgiving message inOneida. Their presentation
was very well received. This group will also be appearing at the TVDSB Dance Festival
during the week of April23rd.
•The 4th R continues to deliver small group sessions on a variety on topics on Friday
afternoons.
•Students in the junior division,along with interested intermediate students will perform
Rock and Roll Forever on April 25 &26.
•Several FNMI students attended the Little NHL in Sudbury over the March Break where
they came in 4th overall.
•Four students from Oneida will graduate in June and attend Saunders Secondary School
in September.
•There will be 17 Grade 7 students from Oneida attending Lambeth Public School in
September.
b. H.B.Seal Secondary School
Principal D.Macpherson provided the following update with respect to FNMI students
attending H.B.Secondary School.
Student Voice
•The Student Voice conference was attended by seven students from Beal.They were
appreciative of the opportunity to speak about their own experiences and were comfortable
in sharing at the conference.
• First Nations Student Association continues to meet on Mondays at lunch.The previous
First Nations lunch meetings have been moved to Thursdays.Guest speaker Sandra Ruch
provided an information session on Holistic Healing which was supported by Oneida Life
Long Learning.
University and college applications have been completed with eight students applying to
University and four to College.
-\
^2012 April 10...9
15.REPORTS OF COMMITTEES -cont'd
b.FIRST NATIONS ADVISORY COMMITTEE-cont'd
7.PRINCIPALS'UPDATE -cont'd
b. H.B.Beal Secondary School -cont'd
Canoe Building
•The students in the peer mentor class will be participating in a traditional canoe building
project. While attending the Circle of Light Conference in Toronto in November, P.
Nanayakkara met M.Labelle who works with students throughout the semester to build
a canoe.The students will experience each step in the building process as the project
is used to explore cultural teachings,self reflection and character building.iVIr.Labelle
has completed similar projects in the Waterloo region that have been very engaging and
positive experiences for the school.
The canoe will be 12 feet in length and will be featured prominently in the school when
complete.Special thanks was extended to R.Turgeon from the Program Department,
who is helping with costs which has enabled an extension of the project beyond the
school.There will be a video production at Althouse in June.
Pow Wow
Plans are underway for the May 25th Pow Wow.Arrangements are being made to
secure drummers,dancers and display booth personnel.Post secondary school facilities
will also be on site to support the program withprizes. For more information,members
were advised to contact T. Sillaby.
Co-ed basketball
On 2012 April 13,co-ed basketball will be held at Western University.The event was
organized by Western University Indigenous Services office.
c.Saunders Secondary School
Vice-Principal M.Deeb presented the following report on FNMI students at Saunders
Secondary School.
• A total of 15 students attended the FNMI Student Voice Conference.The conference
placed value on the identity and culture of FNMI students.
•Saunders Secondary School and Antler River Public School will work together on a
cross-pane!transition Learning Cycle/Collaborative Inquiry Learning.There will be a
focus on Math, English and Science curriculum transitloning.
The Semester One credit accumulation rate for Chippewas,Oneida,and Munsee
students is 81%.
The numbers for the First Nations Co-operative Education Program has doubled this
year.They have,therefore,expanded community partnerships to include new
employers.
•There are 28 FNMI students projected to graduate in June,up 33% from last year.
Graduation Trends
2006 7 students
2007 3 students
2008 5 students
2009 6 students
2010 3 students
2012 April 10...10
15.REPORTS OF COMMITTEES -cont'd
b.FIRST NATIONS ADVISORY COMMITTEE-cont'd
7.PRINCIPALS'UPDATE -cont'd
c.Saunders Secondary School -cont'd
2011 21 students
2012 28 FNMI students are potential
Upcoming Dates 2012
March 22 Parent-Teacher Interviews 3:30 p.m. to 6:30 p.m.
March 29 Ontario Secondary School Literacy Test
•It vi/as noted that one FNMI student finished one semester early prior to the year end and
is currently enrolled at Fanshawe College.
Trustee P.Sattler advised that the Ontario Public School Boards'Association members of
the Western Region will be at Saunders Secondary School on 2012 April 13 for a
presentation on programs in place for FNMI students.She invited interested members of the
First Nations Advisory Committee to attend.
8.COMMUNITY UPDATES
a.Oneida Nation of the Thames
LifeLong Learning Administrator G.Hope welcomed the committee to Oneida.He noted that
Onelda is pleased to report that there was a three-day fishing and trapping project for
students 12 years and older.The excursion was well received and motivation from all
participants was evident.
A meeting held to aid in the transition of Grade 6 students to both Lambeth and Delaware
Central Public Schools was successful.Mr.Hope noted that they are currently in the
planning stages at the community level to prepare students for the Grades 6 and 9
September transitions.
b.Munsee-Delaware First Nation
Education Co-ordlnator L.Nicholas advised they are in the process of organizing the district
career fair for Grades 6, 7 and 8 students that will be held at Sarnia First Nation from May
30-31.It is hoped that transportation can be provided to all individuals interested in
attending;however,transportation can only be confirmed for their students at this time.
9.ADDITIONAL ITEMS
Exec.Supt.Elliott distributed Course Wrap, a generic publication produced by the schools that
provides general information about programs for FNMI students.Itis also available in electronic
format.
10.FUTURE MEETING DATES
2011-2012 First Nations Advisory Committee Meeting Locations
2012 April17 Lambeth Public School
2012 May 15 Delaware Central Public School
2012 June 19 Education Centre
2012 April 10...11
15.REPORTS OF COMMITTEES -cont'd
b.FIRST NATIONS ADVISORY COMMITTEE-cont'd
11.ADJOURNMENT
A motion to adjourn the meeting at 3:57 p.m.was carried.
RECOMMENDATIONS:none
W.HUFF
Chairperson
In response to a question,it was noted that Saunders Secondary School is in the process of
gathering further information pertaining to percentage rates for graduates.Information will be
brought to trustees in due course.
c.REPORT OF THE POLICY WORKING COMMITTEE 2012 MARCH 27
MEMBERS ADMINISTRATION AND OTHERS
R.TIsdale (Chair) T.Grant K.Dalton S.Christie
J.Bennett K.Meeson K.Bushell
Regrets:G. Hart Visitor:V.TIsdale
Absent:J.Todd
1.APPROVAL OF AGENDA -The agenda was approved by motion.
2.CONFLICTS OF INTEREST-none declared
3.COMMITTEE REPORT OF FEBRUARY 28 AND MARCH 27.2012,TRACKING SHEET-
provided for information
4.POLICY/PROCEDURE-TO COMMITTEE FOLLOWING PUBLIC INPUT -none
5.DRAFT POLICIES/PROCEDURES
a.Student Activity Fees and Fees for Learning Materials Policy and Procedure
Exec.Supt.K.Dalton and Supt.K.Meeson joined the meeting to present the draft policy and
procedure related to Student Activity Fees and Fees for Leaming Materials. Supt.Meeson
provided the history to charging student fees and the Ministry of Education guideline In this
regard.
She advised that the underlying principles and requirements of the Education Act are
reflected in the documents and have been developed after extensive consultation with
secondary principals,Thames Valley Secondary School Administrators'Council, community
of schools meetings and Administrative Council.
2012 April 10...12
15.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE POLICY WORKING COMMITTEE -cont'd
5.DRAFT POLICIES/PROCEDURES -cont'd
a.Student Activity Fees and Fees for Learning Materials Policy and Procedure -cont'd
Supt.Meeson described the draft policywritten in accordance with the Ministryof Education
guideline,and the supporting procedure.She clarified that students will be provided with
learning materials and equipment necessary to meet the credit course requirements without
payment of a fee. However,students may wish to use a superior product or consumable in
which case they may be required to pay the additional cost of the upgrade.
The provision for fundraising to support course materials has not been addressed in the MOE
guideline.It was noted that Family Studies,Food and Nutrition,and technology courses will
be most affected.A requirement to purchase a student card to access the school library was
questioned.
It was also questioned if students taking a course that is not required for graduation will be
required to pay a fee for credit course materials.It was agreed to delete the phrase "by an
individual student"in Section 3.1 referencing fees may be charged for an activity,materials,
course or program if it is non-essential or extra-curricular in nature and Is not required for
graduation.
It was clarified that students are not to be required to purchase school gym uniforms;
however,they must wear approved gym clothing either supplied by the student or purchase
the standard gym uniform,at their discretion.
The issue of80%support required to participate ina field trip and some students'inabilityto
participate because ofcultural issues or costs was raised.It was agreed to fon/vard the issue
to the Equity and Inclusive Education Committee.Equity of fees to participate in school
sports and discrepancies in fees between schools were also raised.
The following motion was moved and carried:
That the draft Student Activity Fees and Fees for Learning Materials policy and
procedure as amended be posted to the Board's website for 60 days for public input.
6.DRAFT POLICY/PROCEDURE REQUIRING ADDITIONAL CONSIDERATION -none
7.POLICIES/PROCEDURES UNDER REVISION
a. Building Security - Key Control Independent Procedure
Exec.Officer K. Bushell joined the meeting to present additional revisions to the Building
Security - Key Control Independent procedure based on feedback from the Committee at a
previous meeting.He advised that the principals are responsible for distribution of the keys
as per the procedure.
It was the view of the Committee that as the amendments were housekeeping in nature,it
was not necessary to seek public input.The following motion was moved and carried:
That the Building Security - Key Control independent procedure be forwarded to the
April 10,2012,Board meeting for information.
Exec.Officer Bushell will notify the system of the revisions.
/
I
2012April10...13
15.REPORTS OF COWIWIITTEES -cont'd
c.REPORT OF THE POLICY WORKING COMMITTEE -cont'd
8.DRAFT/APPROVED POLICY/PROCEDURE REQUIRING FURTHER CONSIDERATION-none
9.OTHER BUSINESS-none
10.DATE AND TIME OF NEXT MEETING
The next meeting was scheduled for Tuesday,April 24, inthe Governor Simcoe Room.
11.ADJOURNMENT
The meeting adjourned by motion at 4:40 p.m.
RECOMMENDATIONS:none
RUTH TISDALE
Chairperson
Responding to a question,it was noted that the Caring Fund is not able to aid in extra-curricular
activity fees as they are mandated bythe Ministry.DirectorTucker advised that principalsare
aware of strategies that can be used to help with associated fees.
d.REPORT OF THE CHAIRS'COMMITTEE 2012 APRIL 4
9:00 a.m.-12:31 p.m.
MEMBERS ADMINISTRATION AND OTHERS
J.Bennett (Chair)G.Hart
T.Grant R.TIsdale
B.Tucker (9:48)S.Christie
P.Thorup (-9:48)
1.APPROVAL OF AGENDA
Item 25 a.was added to the agenda.The agenda was approved,as amended,by motion.
2.CONFLICTS OF INTEREST -none declared
3.REVIEW OF 2012 APRIL 10 BOARD AGENDA
The agendas for the in-camera and public Board meetings of 2012 April 10 were discussed
and updated.It was agreed to hold the in-camera meeting following the public agenda.
The summary sheet distributed at the April 3 Budget Advisory Committee will be included as
a Budget Advisory Committee update.
4.IN-CAMERA SESSION -PERSONAL ITEM
A motion to move in camera was moved at 9:07 a.m.to discuss a personal item.The
Committee reconvened in public session at 9:49 a.m.
5.CORRESPONDENCE-none
6.APRIL 10 ADMINISTRATIVE PRESENTATION -LEGAL UPDATE
Director Tucker advised that a legal update will be provided to trustees at the April 10 in-
camera Committee of the Whole meeting.
2012 April 1Q...14
15.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE CHAIRS'COMMITTEE -cont'd
7.CITY OF LONDON APPOINTMENT TO CENTRAL LONDON ELEMENTARY ARC
Itwas notedthat the appointmentof Councillor Judy Bryant tothe Central London Elementary
Accommodation Review Committee was approved through a trustee electronic vote.
8.AMENDMENT TO "HONORARIA FOR BOARD MEMBERS"
Amemo fromthe Minister ofEducation regarding amendments to Regulation357/06 regarding
honoraria for Board members was provided.The Regulation maintains the limits on trustee
remuneration until March 31,2014,to the levels that would have been obtained had the restraint
period not ended.
9.STRATEGIC PLANNING-NEXT STEPS
Exec.Supt.M.Sereda joinedthe meetingvia teleconference to discuss next steps indeveloping
the Board's Strategic Plan. Hedescribed the generic agenda forthe system consultation on the
Plan and advised that the SO interns and principalfacilitators will be asked to participate.
Exec. Supt.Sereda indicated that six sessions will be held across the Districtwith representation
from a variety of groups.Meetings will be held in non-school sites-three across the District and
three In London over a six-month period.Following discussion,it was agreed to hold two
community meetings InLondon for a total offive meetings across the District.The dates will be
included in the system communications.
Child care will be providedwith students having the opportunityto earn their community service
credit.
Concern was raised over holding the sessions at community sites if there is a cost.It was
agreed to hold the meetings at facilities (community sites or Board schools)where there will be
no rental costs.Schools will be asked to advise their school communities of the meetings.As
well, information will be posted to the Board's website and ads placed in District newspapers.
Exec.Supt.Sereda suggested that the initiative be implemented for the start of the new school
year-September 1,2013,to ensure that appropriate rebranding materials can be in place.
Concern was raised that this implementation timeline istoo longand it was suggested that itbe
compressed to the fall.It is anticipated that the mission,vision and commitments will be
approved by the Board In June followed byan action plan.It was noted that it is necessary to
extend the timeline for development of the Plan.The following motion was moved and carried:
That the timeline for development and approval of the Board's Strategic Plan be
extended to December 31,2012.
10.TVDSB MASTER'S CO-HORT RESEARCH PROJECT PRESENTATION
Exec.Supt.M.Sereda advised that for the past four years,the Board and Althouse College
have been engaged in a partnership to develop system leaders through a Masters'Cohort
program.Each year,the class develops a position paper on a topic relevant to Educational
Leadership.This year's cohort has developed a "White Paper"with recommendations to
Senior Administration regarding Succession Planning at various stages ofa person's career.
Exec.Supt.Sereda invited trustees to participate in the presentation and discuss the
implications of the recommendations with the students on May 8 in the London Room from
4:00-5:00 p.m.The London District Catholic School Board Director will also be invited to
attend.
2012 April 10...15
15.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE CHAIRS'COMMITTEE -cont'd
11.UPDATE -FUNDING FOR STRATEGIC PLANNING
Exec.Supt.Sereda participated in tlie discussion via teieconference.Supt.K.l\/leeson joined the
meeting to update the Committee on funding for the Board's Strategic Pian.She provided an
overview of funds available.
The following motion was moved and carried:
That $15,000 funding for the Board's Strategic Plan be covered through the NewTrustee
Professional Development account.
It was agreed that additional funds will be considered through department PD accounts to cover
costs to August 31,2012.Costs to cover rebranding expenses will be brought to the
Board at a later date.Exec. Supt.Sereda will bring an update to the Committee at a future
meeting.
12.BOARD'S FUNDING PRIORITIES
Supt.Meeson joined the meeting to discuss the Board's funding priorities for discussion with the
area MPPs.It was agreed that Chair Bennett will raise concern with MPP Chris Bentley over a
potential financial disadvantage to the Board because of its past fiscal responsibility through the
Energy Management savings which are intended to fund the Board and Ministry of Education
priorities.
Director Tucker noted that Ministry of Education requirements to remain within the 1 per cent
restriction to be budget compliant limitsthe Board's abilityto provide a full range of programs for
students.Supt.Meeson will prepare a draft letter to MPP Bentleyinthis regard forChair Bennett's
consideration,copying all MPPs on the correspondence.
Chair Bennett will provide a briefverbal report on the April 3 Budget Advisory Committee meeting
at the April 10 Board meeting. The Executive Summary of the GSNs will be distributed to
trustees.
Trustee Grant also raised concern over the issue of secondary school credit accumulation.
13.REPORTOFSTUDENTTRANSPORTATIONCOMPETITIVEPROCUREMENTTASKFORCE
Supt. Meeson spoke to the report on Student Transportation procurement to be brought to the
April 24 Board meeting.Issues of concern were raised regarding the RFP process.Director
Tucker advised that the Ministry has Indicated that RFPs may now be issued for transportation
services.Trustee Grant raised concern over student safety when they are transported Inwhite
school vans in heavy fog conditions.
Trustee Hart suggested that individual board approval should be sought regarding RFPs as part
of the boards'governance structure.
14.MEAL EXPENSES
Director Tucker advised that a directive has been received from the Ministry of Education
indicating that the per diem meal rate may no longerbe applied. Herequested that the Board
discuss the Itsper diem rate and recommended meal allowance limits.Itwas noted that trustees
are required to submit receipts for meal expenses.DirectorTucker will review the expense
reimbursement under the Board's procedure withthe Administrative Councilforconsideration by
the Policy Working Committee.
2012 April 10...16
15.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE CHAIRS'COMMITTEE -cont'd
15.CITY OF LONDON METHADONE CLINIC
Supt K.Wilkinson joined the meeting viateleconferenceto provide an update on the City of
London Methadone Clinic and pharmacy Issue.She advised that the amendment has been
approved and included inthe City's new official plan. Ithas lookedat the land use guide and
established a 300-metre limit to mitigateany land use Impact
She advised that there is an opportunity forthe public to take a notice ofappeal to the OMB;
however,itis unlikely that the administration will do so.Licensing will be brought forward by
another City committee. Supt.Wilkinson noted that this does not retroactively affect the 528
DundasStreet clinic.Ifother clinics are established, itis possiblethat fewerpeople will use the
Dundas Street facility whichis inclose proximity to a secondary school.
The Board will receive notice ifthere isan appeal to the OMB.Trustees will be kept apprised of
any information that comes available.Trustee Hart noted that there are similar issues in the
counties and suggested speaking with the municipalities inthis regard.DIrectorTuckerwillspeak
with the principal ofWoodstock Collegiate Instituteregarding any concerns.
16.CHANGE IN PRINCIPAL INTERVIEW DATES -deleted
17.TRUSTEE VACANCY INTERVIEWS AND REPLACEMENT ON COMMITTEES
The Committeediscussed plans for holding interviews to fill the trustee vacancy on the Board.
ChairBennettwill preparean overview ofthe trustee role andtime commitments for applicants'
information.
The list of Board committees with open trustee positions was distributed and considered.The
following motion was moved and carried:
That Trustee Graham Hartbe appointed to the Budget Advisory Committee and Trustee
Tracy Grant be appointed the Board's OPSBA delegate.
It was agreed that Chair Bennett will seek trustee interest in filling the OPSBA alternate
position.Additional committee appointments will be made following the filling ofthe trustee
vacancy.
18.PAPERLESS WEEK
DirectorTucker advised that Paperless Week will be heldthe week of April 23 across the system.
19.PAPERLESS BOARD MEETINGS
Director Tucker sought a date on which the Board will move to paperless Board meetings.It was
agreed that effective the April 24 Board meeting, allBoard meetings will be paperless with copies
available forthe BoardChair, Directorand Recorder. Hardcopy Board packages will no longer
be prepared or couriered to trustees.USBsticks are available to trustees upon request. The
agenda and attachments will continuetobe posted tothe Board's website on Monday afternoons
by4:00 p.m. and to the Trustee conference site by Friday noon.
It was agreed that Board committees will also be paperless as at April 23. Meeting material will
continue to be emailed to committee members.
Trustee Hartraised concern overvideostreaming delays,camera viewtothespeakerand screen,
and teleconferencing difficultiesin participating in Board meetings via teleconference.
^2012 April 10...17
15.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE CHAIRS'COMMITTEE -cont'd
20.PROCESS FOR INTEGRATING NEW TRUSTEE CODE OF CONDUCT INTO BOARD
BYLAWS -deferred to next meeting
21.INTERNATIONAL EXCURSIONS -deferred to next meeting
22.OPSBA MEMBERSHIP FEES REPORT -deleted
23.MAY 16 CHAIRS'COMMITTEE MEETING CONFLICT
Director Tucker advised that May 16 is the Ontario Principals'Council PD Day where he will be
presenting.It was agreed to reschedule the planned May 16 Chairs'Committee meeting to
May 15 from 12:00 to 3:00 p.m. prior to the Audit Committee meeting.
24.TRIBUTE TO TRUSTEE TERRY ROBERTS
Chair Bennett reviewed suggestions for providing a memorial tribute to Trustee Terry Roberts
on behalf of the Board. It was agreed to seek trustee support of the plaque for the memorial
tree and a plaque for the Memorial Garden.Donations will be requested by April24.
25.OTHER BUSINESS
a.Before and After School Care
Trustee Hart advised that the Waterloo Region District School Board has a before and after
school program inallof its elementary schools and suggested that trustees arrange a trip
to viewthe program. It was agreed that Director Tucker will have the arrangements made
for a morning or afternoon visitearly in May. He will bring a report to the next meeting.
26.DATE AND TIME OF FUTURE MEETINGS
The following Committee meetings were scheduled for at 9:00 a.m.:
•April 18;
• May 2,15 (12:00-3:00 p.m.);
June 6,20.
27.ADJOURNMENT
The meeting adjourned at 12:31 p.m. by motion.
RECOMMENDATIONS:
1.That the timeline for development and approval of the Board's Strategic Plan be extended to
December 31,2012.
2.That $15,000 funding for the Board's Strategic Plan be covered through the New Trustee
Professional Development account.
3.That Trustee Graham Hart be appointed to the Budget Advisory Committee and Trustee Tracy
Grant be appointed the Board's OPSBA delegate.
J.BENNETT
Chairperson
2012 April 10...18
15.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE CHAIRS'COMMITTEE -cont'd
In response to a question,it was noted that the Strategic Plan and Board Improvement Plan are
working parallel and will come together in approximately one year,as required by the Ministry,and
with Board approval.
The Issue of Trustee Professional Development funds being used for Strategic Plan expenses was
discussed.It was noted that the funds are unspent monies carried forward from previous years.
Other sources of funding were also reviewed.It was noted that the Strategic Planning process Is
a trustee led initiative.
Exec.Supt.M.Sereda provided the following dates for the community facilitation process:
May 3 Strathroy District Collegiate Institute
May 31 Thames Room,Katherine Barley Room
June 14 Parkside Collegiate Institute
September 27 Thames Room,Elgin Room
October 4 Ingersoll District Collegiate Institute
Chair Bennett separated out the recommendations.
At the request of trustees,Supervisor Christie read the following motions from 2003 November 25
in relation to surplus Professional Development Funds:
That#7 of the Recommendations of the T rustee PD Report of2001 December 18 Board meeting
be amended and approved to read "That at the end of each financial year any budget excess
from the trustee PD account be put into a reserve fund for PD use to a maximum of $15,000".
That these reserve funds be used for orientation and/or professional development for the trustees
of a new Board inan election year.In year 2 and 3 of the elected term,these reserve funds may
be used for the purpose of ongoing professional development of the Board of Trustees
collectively and/or for attendance at the OPSBA January Symposium.
Recommendations 1,2 and 3,as separated,were moved by G. Hart,seconded by P.Jaffe and
carried.Trustee Polhill was absent for the vote.
e.REPORT OF THE COMMITTEE OF THE WHOLE -IN CAMERA 2012 APRIL 10
MEMBERS PRESENT ADMINISTRATION AND OTHERS
J.Bennett (Chair)P.Jaffe B.Tucker M.Moynihan
S.Amri B.McKlnnon M.Sereda V.Nielsen
R.Campbell S.Polhill C.Bourbonnais-M.E.Smith
J.Coghlln P.Sattler MacDonald P.Tufts
T.Grant W.J.Tai K.Edgar K.Wilkinson
G.Hart R.Tisdale L.Griffith-Jones K.Bushell
W.Huff J.Todd K.Meeson S.Christie
K.Young
The Committee met in camera from 9:35 p.m. to 10:31 p.m.
^2012 April 10...19
15.REPORTS OF COMMITTEES -cont'd
e.REPORT OF THE COMMITTEE OF THE WHOLE - IN CAMERA -cont'd
1.APPROVAL OF AGENDA
The agenda was approved by motion.
2.CONFLICTS OF INTEREST -No conflicts of interest were declared.
3.Confidential personal and property matters were discussed.
4.RISE AND REPORT
A motion to rise and report was moved and carried at 10:31 p.m.
RECOMMENDATIONS:
1.That the Board declare the Oxford County Museum School at 656 Main Street North,
Burgessville,Ontario,surplus property.
2. That, in accordance with the Independent procedure -Promotional Practices:Selection
Procedures and Appointment of Principals and Vice-Principals,the following people be
appointed to the pool of candidates ready for appointment to the position of Principal,
Elementary Schools.
Candidates Present Assignment
Campbell,Jody Vice-Principal,John Wise Public School
Davis,Janice Vice-Principal,Jack Chambers Public School
Duffy, Ron Acting Principal,Davenport Public School
Earl,Suzanne Vice-Principal,Glencairn Public School
3.That,in accordance with the Independent procedure -Promotional Practices:Selection
Procedures and Appointment of Principals and Vice-Principals,the following people be
appointed to the pool of candidates ready for appointment to the position of Principal,
Secondary Schools.
Candidates Present Assignment
Howard,Scott Vice-Principal,Clarke Road Secondary School
Woollings,Todd Vice-Principal,London South Collegiate Institute
Vitsentzatos,Christine Vice-Principal,Saunders Secondary School
4.That the motion approved at the in-camera meeting of 2012 April 10 regarding a resignation
by mutual consent be approved.
JOYCE BENNETT
Chairperson
Recommendations 1 through 4 were moved by G. Hart,seconded by J.Todd and carried.
2012 April 10...20
15.REPORTS OF COMiUIITTEES -cont'd
f.BUDGET ADVISORY COWIWIITTEE UPDATE
Director Tucker advised that as a result of this year's GSN funding,there are areas that will have
a significant impact on the budget process. Supt. Meeson reviewed the 2012-2013 Grants for
Student Needs (GSN)executive summary noting the following:
• 2012-13 school year will mark the transition ineducation fundingto a more constrained fiscal
environment.
• When including Full-Day EarlyLearningKindergartenProgram (FDK)funding,whichisoutside
the GSN, total provincialfunding to school boards will increase by approximately 1.5%.
•The 2012-13 GSN Includes both investments to help school boards address cost pressures
and constraints.
Mostof the constraints are not new, but are continued savings measures introduced in previous
years.
• As a result of the BPS Expenses Directive Working Group,implementation guidelines were
developed for school boards (and released on March 28,2012)to help school boards ensure
that they are limiting and controlling spending on travel, meal, mileage, and hospitality
expenses.
A.2008-2012 PDT ENHANCEMENTS
Measures introduced under the 2008 agreement which are taking effect in 2012-13,will be fully
funded by the government.
10-minute Increase (240 minutes)in Elementary Teacher Preparation Time:
TVDSB Impact:20.34 additional teachers
Reduce Class Sizes (to 24.5 average)in Grades 4 to 8:
TVDSB Impact:9.76 additional teachers
Grade 7 and 8 Student Success and Literacy and Numeracy Teachers:
TVDSB Impact:9.45 additional teachers
Expand High School Programming:
TVDSB Impact:7.16 additional teachers
B.2012 PROVINCIAL DISCUSSION TABLE
The government is currently facilitating a Provincial Discussion Table (PDT)process with the
goal of establishing a framework for negotiating local collective agreements in the education
sector,including the following:
Staff compensation
•The 2012-13 GSN provides no funding for across-the-board salary Increases.
• It also provides no funding for any salary Increases resulting from individual employee
movement on a salary grid.
•Teacher placement on the Q&E grid will be fixed as of August 31,2012.
• TVDSB Impact: $4.5M reduction in Q&E funding.
2012 April 10...21
15.REPORTS OF COMMITTEES-cont'd
f.BUDGET ADVISORY COMMITTEE UPDATE -cont'd
B.2012 PROVINCIAL DISCUSSION TABLE -cont'd
Net Impact is nil.
Sick leave plans and retirement gratuities
A new short term sickness plan to take effect as of September 1,2012,providing short
term sick leave of 6 days at 100%salary and up to 24 weeks at 66.67%salary with no
carry forward provision.
• Any accumulated,but non-vested,sick days would be eliminated as of September 1,2012.
•Vested sick days would be frozen as of August 31,2012,to be paid out at retirement at the
employee's salary rate as of August 2012.
C.ENHANCEMENTS TO KEEP UP WITH COSTS
OMERS Contributions
In July 2010,OMERS,which is the pension plan for most non-teaching staff,announced
that contribution rates would be going up by 2.9%over three years,beginning in 2011.
• To address this cost pressure,$21M in new GSN funding was allocated retroactively for
2010-11,$50M allocated for 2011-12,and a further $29M in 2012-11.
Increase in Utilities
•The Ministry will provide a 2%cost benchmark update to the non-staff portion of the School
Operations Allocation benchmark in 2012-13,to assist boards in managing the increases
In commodity prices (natural gas,electricity, facility insurance'and other costs),including
a 7.9%increase for the electricity component
D.REFORMS AND REFINEMENTS TO THE GSN
Update to School Facility Operations and Renewal Grant
In 2012-13,the Ministry will update the School Facility Operations and Renewal Grant
benchmarks,Including three adjustment factors:
•Geographic Adjustment Factor (GAF) -Recognizes differences in construction costs
across the province.
•Over/Under 20 Years ofAge Factor -Recognizes higher renewal costs for schools that are
over 20 years of age,last updated In 2001-02.
Supplementary Area Factor (SAF) -Recognizes that some boards have a higher per pupil
space in their schools than the Benchmark Area per Pupil.
Program Enhancement Grant (PEG)and Outdoor Education
The Ministry is restructuring the Program Enhancement Grant (PEG)in 2012-13 by
transferring $20M to the Education Programs -Other (EPO).
TVDSB Impact:2011-2012 Budget:Revenue $1,524,700 &Expense $411,280
Learning Opportunities Grant -Demographic Allocation and ESL
In 2010-11,the Ministry updated the Demographic Allocation of the Learning Opportunities
Grant and the ESL allocation using 2006 Census data.
2012 April 10...22
15.REPORTS OF COMMITTEES -cont'd
f.BUDGET ADVISORY COMMITTEE UPDATE -cont'd
D.REFORMS AND REFINEMENTS TO THE GSN -cont'd
Learning Opportunities Grant -Demographic Aiiocation and ESL -cont'd
• As these changes resulted In some redistribution of funding,these allocations are being
phased inover four years (starting In 2010-11).
LOG TVDSB Impact:
Year 1 -Increase of $919,000
Year 2-Increase of $1,189,000
Year 3-To be determined
New Teacher Induction Program (NTIP)Allocation
• To offset the impact offewer teachers generating NTIP funding, the Ministry will increase
the benchmark amount per teacher in 2012-13 to maintainthe totalenvelope forthe NTIP
Allocation.
Special Education Grant
• The government will be providing stability in special education funding for 2012-13,as
funding through the Special Education Grant (SEG) is projected to remain at current
funding levels.
E.CAPITAL FUNDING
Capital Funding for New Schools,Additions and Retrofits/Renovations
• The Ministry will allocate up to $350M infundingfor major capital projects needed to be
open in 2013-14 to 2015-16.
School Condition Improvement and Temporary Accommodations
• As announced last year,school boards will receive School Condition Improvement funds
to address School Renewal needs and Temporary Accommodations funding to be used
for portable moves,leases and purchases.
Full-Day Kindergarten -First-Time Equipping and Minor Renovations Funding
The FDKfirst-timeequipping and minor renovations allocation of$24M will be provided to
school boards for Year 4 FDK classrooms.
F.EFFICIENCY AND SAVINGS MEASURES FROM 2011-12
Board Administration
A constraint on funding for School Board Administration,to be implemented over three
years,was introduced in 2010-11 including $8.6M in 2010-11,an additional $6.8M in
2011-12,and a further $6.4M in 2012-13.
The Ministry will defer the implementation of a new funding model for school board
administration to the 2013-14 school year.
• TVDSB Impact:$236,000
Classn^om Computers
•For the past three years,funding provided through the Classroom Computers component
of the Pupil Foundation Grant has been constrained by $25M.
2012 April 10...23
15.REPORTS OF COMMITTEES -cont'd
f.BUDGET ADVISORY COMMITTEE UPDATE -cont'd
F.EFFICIENCY AND SAVINGS MEASURES FROM 2011-12 -cont'd
Classroom Computers -cont'd
Starting In 2012-13,this reduction will continue on a permanent basis.
• TVDSB Impact:$911,000
Professional Development
• As part of the 2011-12 GSM,the Ministry made a $21M reduction In funding for
Professional Development.
•This reduction willnow continue on a permanent basis.
• TVDSB Impact:$784,000
Student Transportation
•The 1% routing efficiency reduction will continue in 2012-13
G.SAVINGS MEASURES INTRODUCED FOR 2012-13
Curriculum and Teaching Specialists
Funding for Curriculum and Teaching Specialists (Consultants and Co-ordlnators)will be
reduced by approximately 15%in 2012-13.
• TVDSB Impact:$573,000 or 5.1 PTE
H.SAVINGS MEASURES INTRODUCED FOR 2013-14
Under-utilized School Strategy
The Ministry will examine the GSN incentives that encourage school boards to establish
&maintain small and/or under-utilized schools,particularly urban areas.
A Four-Year High School Program
Starting in 2013-14,when students exceed a limitof 34 successfully earned secondary
school credits,those additional credits will no longer be funded at the Day School rate.
School Board Amalgamations
• The Ministry will develop proposals for school board amalgamations inthe 2013-14 school
year,respecting the constitutional rights of Catholics and French-language.
I.INVESTMENTS OUTSIDE THE GSN
See Memorandum 2012:B6 -2012-13 Funding in addition to Grants for Student Needs was
discussed.
J.FULL-DAY EARLY LEARNING KINDERGARTEN PROGRAM
•Similar to Year 1 and 2 of FDK implementation.In 2012-13 all Junior Kindergarten/
Kindergarten students will continue to be funded through the GSN for a half-day.
2012 April 10...24
15.REPORTS OF COMMITTEES -cont'd
f.BUDGET ADVISORY COMMITTEE UPDATE -cont'd
J.FULL-DAY EARLY LEARNING KINDERGARTEN PROGRAM -cont'd
Operating funding forthe additional half-day of FDK will continue to be provided through
an EPO.
Included the Transitional funding as part of budget.
TVDSB Impact:$1,996,500
K.REPORTING AND ACCOUNTABILITY
Phase-in of Employee Future Benefits to PSAB Compliance.
Whileboards currentlyreporta PSAB expense fortheiremployee future benefits, theyare
only required to manage their cash expense, not the PSAB expense, for budget
compliance purposes.
• Starting in 2012-13,there will be a four-year phase inof a requirement that boards move
from cash to PSAB expense for budget compliance purposes with respect to spending on
benefits that do not relate to accumulation of sick leave:long-term disability benefits,
Workers Safety Insurance Board benefits, and health and dental benefits.
Boards will be required to manage their retirement gratuity liability as of August 31,2012,
over the estimated average remaining service life(EARSL)of employees under the plan.
The Director noted that even with school consolidations,there will still be significant space in
schools to follow-up with system partnerships.
16.COMMUNICATIONS
a.ONTARIO PUBLIC SCHOOL BOARDS'ASSOCIATION -UPDATE
Trustee Sattler reminded trustees of the upcoming Western Regional meeting scheduled for
April13 and 14.She encouraged trustees to attend.
17.NOTICE OF MOTION -none
18.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -none
19.ADDITIONAL ITEMS -none
20.QUESTIONS/COMMENTS BY MEMBERS -none
At 9:24 p.m.,the meeting recessed and reconvened at 9:35 p.m. A motion to reconvene in-camera at 9:35
p.m.,was moved byT. Grant,seconded by R.Campbell and carried.The Board reconvened inpublic session
at 10:31 p.m.
2012 April 10...2S
21.ADJOURNMENT
The meeting adjourned at 10:32 on motion of J. Coghlin,seconded by P.Sattler.
Confirmed:
airperson
2012 April 10...26
SUMMARY OF APPROVED RECOMMENDATIONS OF 2012 APRIL 10
That the timeline for development and approval of the Board's Strategic Plan be extended to
December 31,2012.
That $15,000funding fortheBoard'sStrategicPlanbecoveredthrough the NewTrustee Professional
Development account.
ThatTrustee Graham Hartbeappointedtothe Budget Advisory Committeeand Trustee Tracy Grant
be appointed the Board's OPSBA delegate.
That the Boarddeclare the Oxford CountyMuseumSchoolat 656 Main Street North,Burgessville,
Ontario,surplus property.
That,inaccordance with the Independentprocedure-Promotional Practices: Selection Procedures
and Appointment of Principals and Vice-Principals,the following peoplebe appointed tothe pool of
candidates ready for appointment to the positionof Principal,Elementary Schools.
Candidates Present Assignment
Campbell, Jody Vice-Principal,John Wise Public School
Davis,Janice Vice-Principal,Jack Chambers Public School
Duffy,Ron Acting Principal,Davenport Public School
Earl,Suzanne Vice-Principal,Glencairn Public School
That, in accordance withthe independent procedure - Promotional Practices:Selection Procedures
and Appointment of Principals and Vice-Principals, the following people be appointed to the pool of
candidates ready for appointment to the position of Principal,Secondary Schools.
Candidates Present Assignment
Howard,Scott Vice-Principal,Clarke Road Secondary School
Woollings,Todd Vice-Principal, London South Collegiate Institute
Vitsentzatos,Christine Vice-Principal,Saunders Secondary School
That the motion approved at the in-camera meeting of 2012 April 10 regarding a resignation by
mutual consent be approved.