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4/24/2012 - Regular Board MeetingTHAMES VALLEY DISTRICT SCHOOL BOARD REGULAR BOARD MEETING,PUBLIC SESSION 2012 APRIL 24,7:00 P.M. BOARD ROOM,EDUCATION CENTRE . AGENDA V-verbal M -material 1.CALL TO ORDER V 2.O CANADA V 3.SPECIAL MUSICAL PRESENTATION -Royal Roads Public School Choir,Ingersoll V 4.APPROVAL OF AGENDA M 5.OFFICIAL RECORD -none 6.APPOINTMENT OF TRUSTEE W1 7.RECOGNITIONS -none 8.CONFLICTS OF INTEREST V 9.CHAIR'S ANNOUNCEMENTS V 10.DIRECTOR'S ANNOUNCEMENTS V 11.ADMINISTRATIVE PRESENTATION a. Full Day Kindergarten Extended Day Program V 12.MINUTES OF THE 2012 APRIL 10 BOARD MEETING M a.Confirmation of Minutes b.Business Arising from the Minutes 13.STUDENT TRUSTEES'UPDATE V 14.REPORTS FROM THE ADMINISTRATION a.Content Filtering of Internet Access M b.Membership of Three Naming Committees for TVDSB Schools M c.Student Transportation Services M 15.REPORTS OF COMMITTEES a.Special Education Advisory Committee,2012 April 2 M b.Budget Advisory Committee,2012 April 3 M c.Chairs'Committee,2012 April 18 M d.Committee of the Whole - In Camera,2012 April 24 V 16.COMMUNICATIONS a.Ontario Public School Boards'Association -Update V 17.NOTICE OF MOTION 18.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -none 19.ADDITIONAL ITEMS 20.QUESTIONS/COMMENTS BY MEMBERS 21.ADJOURNMENT THAMES VALLEY DISTRICT SCHOOL BOARD REGULAR MEETING,PUBLIC SESSION 2012 APRIL 24 The Boardmet inregular session on 2012 April 24 in the Board Roomat the EducationCentre, meeting in public session at 7:04 p.m. to 10:45 p.m. The following were in attendance: TRUSTEES J.Bennett (Chair) S.Amri R.Campbell J. Coghlin (-10:15) T.Grant W.Huff G.Hart P.Jaffe B.McKlnnon S.Polhill P.Battler W.J.Tai R.Tisdale J.Todd (-10:10) ADMINISTRATION AND OTHERS B.Tucker M. E.Smith L.Elliott P.Tufts M.Sereda K.Wilkinson C.Bourbonnais-MacDonald K.Bushell K.Edgar S.Christie K.Meeson K.Young M.Moynihan H.Gerrits V.Nielsen K.Aitken B.Sonier 1.CALL TO ORDER Board Chair Bennett called the meeting to order at 7:04 p.m. 2./3.O CANADA AND MUSICAL PRESENTATION The appreciationofthe Boardwas extended to the Royal Roads PublicSchoolfortheir performance and Conductor L.McCarty for leading in the singing of 0 Canada and performing three musical selections. 4.APPROVAL OF AGENDA The agenda was approved on motionof P. Jaffe,seconded by R. Campbell. 5.OFFICIAL RECORD -none 6.APPOINTMENT OF TRUSTEE Chair Bennett presented the following report seeking approval of the appointment of Donna Clark as trustee on the Board. She noted that at the March 26,2012,Board meeting,trustees determined to fill the vacancy on the Board resulting from the death of Trustee Terry Roberts on March 1, 2012, by appointment. In accordance with Board procedure, if the Board determines to fill a vacancy by appointment, the appointment shall be made within 60 days of the vacancy. The person selected shall meet the qualifications necessary to be elected as a member ofthe Board, in accordance withthe Education Act, i.e. is qualified to vote for members of the Board; • is a resident in the Board's jurisdiction; •does not have cause to be disqualified under s.219 (4).(5),(7) of the Act. Apublic request for interested applicants was posted throughout the Districtand on April 17,2012,the Trustee Interview Committee interviewed 38 applicants for the position. The Committee is recommendingthe appointment of Donna Clarkto the position effective April 30, within the 60-day required timeframe. Ms. Clark has met the qualificationsfor serving as a public school trustee and is a resident of Ward 10. 2012 April 24...2 6.APPOINTMENT OF TRUSTEE -cont'd RECOMWIENDATION: That Donna Clark be appointed as the second trustee on the Board representing Wards 7,8,9,10 and 13 of the City of London effective April30,2012. The recommendation was unanimously approved on motion of J. Todd,seconded by P.Sattler. 7.RECOGNITIONS -none 8.CONFLICTS OF INTEREST -No conflicts of interest were declared. 9.CHAIR'S ANNOUNCEMENTS Chair Bennett advised that she recently attended the Teacher/Librarian annual dinner where she gave greetings on behalf of the Board.She was presented with a book entitled Only One You,which is available in the Trustee Conference Room. Students of A.B.Lucas Secondary School held an art exhibition on April21 to pay tribute to Trustee Terry Roberts.Allproceedsraised were donated to the London Humaine Society.A sketch of Trustee Roberts was presented to Chair Bennett and is available in the Trustee Conference Room. Chair Bennett thanked Director Tucker for the well-received system Professional Development Day at which he addressed all staff presenting "The Why"message.His message is also available on the Board's website. 10.DIRECTOR'S ANNOUNCEMENTS Director Tucker noted that the success of the April20 Professional Development Day was supported by the Senior Administration who brought together staff across the system to discuss how they can portray their commitment to each child,every day. Chair Bennett commended everyone who participated in Paperless Week. 11.ADMINISTRATIVE PRESENTATIONS a.Full Day Kindergarten Extended Day Program Supt.C.Bourbonnais-MacDonald introduced Supervisor H.Gerrits who presented a detailed report on Full Day Kindergarten Extended Day Program as requested by trustees.She was joined by some system partners who assist with the program.The goal of the FDK program is to establish a strong foundation in the early years,and buildingon it,is the single-most powerful key to Ontario's social and economic future. Inthe 2010/11 SchoolYear,there were 19 FDK schools,11 offered Extended Day Programs and/or Before and After School Programs (58%)and there were 4 Third Party Operators.In the 2011/12 School Year,there were 25 FDK schools,18 offered Extended Day Programs and/or Before and After School Programs (72%)and there were 5 Third Party Operators. As at September,2012,there will be 61 FDK schools with 47 offering extended day programs and/or before &after school (77%) In the following schools. ^. 2012 April 24...3 11.ADMINISTRATIVE PRESENTATIONS -cont'd a. Full Day Kindergarten Extended Day Program -cont'd Elgin Elgin Court Public School Forest Park Public School John Wise Public School June Rose Callwood Public School Locke's Public School Middlesex Caradoc North Public School Oxbow Public School Thamesford Public School West Nissouri Public School Wilberforce Public School Oxford Central Public School Eastdale Public School Harrisfield Public School Innerkip Public School Laurie Hawkins Public School Plattsville Public School Royal Roads Public School Springbank Public School Winchester Street Public School Zorra-Highland Public School London Bishop Townsend Public School Byron Southwood Public School Caradoc Public School Chippewa Public School Clara Brenton Public School Cleardale Public School Emily Carr Public School Evelyn Harrison Public School F.D.Roosevelt Public School Glen Cairn Public School Knollwood Park Public School Lambeth Public School Lord Nelson Public School Mountsfield Public School Northbridge Public School River Heights Public School Riverside Public School St.George's Public School Sir George Etienne Public School Cartler Public School Stoneybrook Public School Stoney Creek Public School Tecumseh Public School Tweedsmuir Public School 2012 April 24...4 11.ADMINISTRATIVE PRESENTATIONS -cont'd a. Full Day Kindergarten Extended Day Program -cont'd London -cont'd •Victoria Public School •Westmount Public School Woodland Heights Public School Wortley Road Public School What are the Statistics? Provincially (2011/12): • # of Boards operating EDP: Approximately 15; • # withThird Party Operators:Most of 72 Boards; •Average dailyfee delivered by boards -Ministry is researching; • Average dallyfee delivered byThirdParty Operators -Ranges $16 - $26 per day. TVDSB (2011/12): Range in dailyfee delivered byThird Party Operators • $16 - $22 per day; • % of schools offering EDP:72%; • % of schools offering EDP for Sept 2012/13 yr: 77%. Request for Proposals 7 Successful 3rd Party Operators selected to operate inour 61 FDK sites as of September 2012. Good Beginnings Day Nursery London Children's Connection Milestones Children's Centre Oxford Community Child Care YMCA of Western Ontario YWCA St.Thomas-Elgin Whitehills Childcare Association Commitment to Partnership Strategies •Extended Day Focus Group Initiated June 2010 Membership Third Party Operators Supervisor,FDK Operations Administrative Assistant School Administrators Public Affairs Program Services Consolidated Municipal Service Managers Focus Collaborative strategies •Core day/extended day communication Shared knowledge of inquiry play-based learning •Logistical implementation procedures 2012 April 24...5 11.ADWIINISTfRATIVE PRESENTATIONS -cont'd a.Full Day Kindergarten Extended Day Program -cont'd Quality Assurance Third Party Operators •Licensed Child Care Operators Regulated by the Ministry of Education (Day Nurseries Act regulations) • Non profit Neighbourhood partners Committed to high quality professional development •Responsive to the TVDSB License Agreement Where are we Going? Continue with bi-monthly Extended Day Focus Group meetings • Continue withthe annual information session for new third party operators Invite third party operators to the annual information session for FDK Administrators The Administration responded to questions.Program viability and the cost per student were discussed.It was noted that the extended day ratio is one staff member to 10 students where school age children have 1 staff member to 15 students.All extended day programs are offered year-round offering non-instructional for PA days and during the summer. In response to a question,it was noted that parent feedback is heard at the Third Party Advisory Committee to ensure the voice of parents is considered. Director Tucker thanked the community members who attended the meeting noting a strong commitment to the ongoing partnership that will continue to benefit children and their families. 12.MINUTES OF THE 2012 APRIL 10 BOARD MEETING a.CONFIRMATION OF MINUTES The minutes ofthe Regular Board Meeting, 2012 April 10 were adopted on motion of J. Coghlin, seconded by G. Hart. b.BUSINESS ARISING FROM MINUTES -none 13.STUDENT TRUSTEES'UPDATE Student Trustee 8.Amri advised that a meeting withthe student trustee candidates was held on April 11 to discuss the importance of the student trustee role and possible debate topics for the upcoming election.Candidates in the audience were recognized and welcomed. Student Trustee Won June Tai noted that they are stillinthe process of planning the Student Summit tentatively set for May 30,2012. 14.REPORTS FROM THE ADMINISTRATION a.CONTENT FILTERING OF INTERNET ACCESS Supt.V.Nielsen presented the following report as requested by trustees on Internet filtering options. 2012 April 24...6 14.REPORTS FROM THE ADMINISTRATION -cont'd a.CONTENT FILTERING OF INTERNET ACCESS -cont'd She advised that ithas historically been the TVDSB practicethat ratherthan rely on filtering ofthe Board's wired computer network,the focus is on education and supervision of Internet use. This practice has been communicated to staff, students and parents through template letters, appropriate use agreements and codes of conduct as outlined in the Technology Security IndependentProcedure#9003 (first written in 1998,most recently updated in 2008). In addition tothis,schools are provided with numerous safe, educational resources such as Learn 360,Student Links,Knowledge Ontarioand variousother onlineeducational databases that have only educational sites affiliatedwiththem. Internet safety sessions and information are provided by the Learning Coordinators (Learning Technologies,Safe Schools as wellas Phys Ed/Health)where best practice strategies,Internet safety software and techniques are reviewed. Whilethere isvery little definitive Information about the practice of filtering Internetcontent at other school boards, an informal survey by the Educational Computing Organization of Ontario in November 2011 has shown that approximately two thirds of the school boards in Ontario have some type of Internet filtering enabled.Itshould be noted that approximately half of the school boards in Ontario are Catholic school boards which may have a more rigid position on content filtering. Options In response to the request at the Board Meeting of March 26, ITS has selected 3 options for consideration.While there are many possible combinations of selecting what content to filterand what groups to apply the filtering criteria to, the following options provide what they believe are viable alternatives for consideration. Option 1 -Status Quo - No filtering of wired network Pros Provides a focus on education of students and supervision by staff. Promotes use of Internet within appropriate guidelines as indicated in Code of Conduct. Have had minimal concerns over all the years this has been the practice No issues of blocking of necessary content for staff or students. No additional cost for hardware or software. No additional staffing costs. Cons •Inappropriate content could be available Inadvertently to students and staff from the TVDSB network.. Costs:none 2012 April 24...7 14.REPORTS FROM THE ADMINISTRATION -cont'd a.CONTENT FILTERING OF INTERNET ACCESS -cont'd Option 2 -Content Warning Content filteringfor pornographic/adult content could be enabled for all Internet access on TVDSB owned devices for all staff and all students from TVDSB locations.When criteria exploiting content is encountered,the unified threat management system would interrupt the web session with a warning,and a web page would be displayed which would require the staff or student to decide if they would care to proceed or to return to the sending location. What is pornographic/adult content? The following is a description of the categories which would be enabled in the unified threat management solution to identify pornographic content. Adult Materials:Mature content websites (18+years and over)that feature or promote sexuality, strip clubs,sex shops,etc.excluding sex education,without the intent to sexually arouse. Nudity and Risque:Mature content websites (18+years and over)that depict the human body in full or partial nudity without the intent to sexually arouse. Pornography:Mature content websites (18+years and over)which present or display sexual acts with the intent to sexually arouse and excite. Pros •Provides a level of protection from inappropriate content for students and staff and still relies on the underlying values of supervision and education,as there would be no inadvertent access to inappropriate sites. •Continue to place the focus on education and supervision,with an understanding that users are expected to use the computer resources of the board in ways that are consistent with the school/boards acceptable use policy and code of conduct. Addresses the solution to the "false positive"issue of a site being blocked when it has appropriate content,as the user could go beyond the warning when appropriate. Provides individuals with the ability and opportunity to make critical decisions about their own access to information. This alternative removes the TVDSB from making decisions about what is appropriate and what is inappropriate but places that responsibility on the individual or the supervising teacher. • No additional staffing costs. Cons Criteria exploiting content could be available to students and staff from the TVDSB network. Additional cost for hardware upgrades ($60,000 plus 3 year renewal)and filtering software subscription and maintenance ($10,000 per year). 2012 April 24...8 14.REPORTS FROM THE ADMINISTRATION -cont'd a.CONTENT FILTERING OF INTERNET ACCESS -cont'd Costs While Information Technology Services has designed Into the network the capability to provide content filtering,the decision to enable content filtering will require capacity be added tothe network in order to ensure that performance of Internet service remains acceptable. Additional Unified Threat Management hardware will be required at a capital cost expenditure of approximately $60,000 withan ongoing maintenance and subscription cost of $10,000 per year. The equipment involved in this expansion has a life span of three or four years at which time renewal capital costs will be incurred. Expansion of services and the purchase of ITinfrastructure should not be considered a onetime expenditure. While the addition of content filtering will add to the complexity of configuration and monitoring requirements byITSstaff, this responsibilitycould be addressed withinthe current complement of Information Technology Services staff. Option 3 -Content Blocking Content filteringfor pornographic/adult content could be enabled for all Internet access on TVDSB owned devices for all staff and all students from TVDSB locations.In this option,when criteria exploiting content Is encountered,the unified threat management system would display a webpage preventing the student or staff member from viewing the contents of the potentially offending website.Any connectivity beyond this prevention page for appropriate sites would need to be handled by requests between users and ITS staff with a strategy to handle such false positives. Pros Higher degree of confidence that inappropriate content is unavailable on the TVDSB network. Cons Frustration on part of staff and students when they are unable to access materials they require that are blocked by false positives. A mechanism and strategy to handle false positives will be required. Potential for a false sense of security as Inappropriate content can potentially elude filtering software and enterprising Individuals may be able to circumvent the content filtering. Less of a focus on supervision and education with a greater focus on access denial. Additional cost for hardware upgrades ($60,000 plus 3 year renewal)and filtering software subscription and maintenance ($10,000 per year). Additional undetermined ITS staffing costs for configuring and maintaining false positives and blocked sites. Costs While Information Technology has designed into the network the capability to provide content filtering,the decision to enable content filtering will require capacity be added tothe network in order to insure that performance of Internet service remains acceptable. 2012 April 24...9 / 14.REPORTS FROM THE ADMINISTRATION -cont'd a.CONTENT FILTERING OF INTERNET ACCESS -cont'd Option 3 -Content Blocking -cont'd Additional Unified Threat Management hardware will be required atacostof approximately $60,000 capital cost expenditure with an ongoing maintenance cost of $10,000 per year.The equipment Involvedinthis expansion has a life span of three or four years at which time renewal capital costs will be incurred.Expansion of services and the purchase of IT infrastructure should not be considered a onetime expenditure. This option will also add a higher degree of complexity to the configuration and monitoring of the network atTVDSB,and it will also require ITSto develop and administer a mechanism and strategy to address the issue of legitimate websites that are blocked by content filtering. As ITS has no experience to draw on in this area,itis difficult to be definitive in estimating what resources may be required.There is a possibility that this function would require an additional ITS position. Followinga lengthy discussion,it was determined that Option 2 and 3 would go through the budget process.With recent IT cutbacks from the Ministry,solutions during the budget process could fall to other departments to fund. A short-term content warning could stage a quick solution;however, ITS would have to add capacity to the network to avoid a system slow down. Only sections of schools could be implemented at a time. It was recommendedthat the issue be brought through the PolicyWorking Committee and current system policies on Internet use,including permission forms distributed at the beginning of the school year,be reviewed.Internet privileges and actions for breach should also be discussed at that time.Possible screen warnings and language used for inappropriate sites were noted. Director Tucker commented that lesson preparation is an important step when Internet research Is required.He noted that teachers should be accessing the slte(s)to review the content before presenting them to students as this is a part of the expectation around lesson preparation. Currently,non-Board devices connected to the TVDSB wireless network have content filtering Includingfull blocks to inappropriate websites such as adult material,nude,risque and pornography. Director Tucker stated that the recent incident was Inexcusable;however,itis the only one that the Senior Administration is aware of throughout the Board's history and willbe addressed at the next Community of Schools meetings.A survey of other boards will be undertaken. b.MEMBERSHIP OF THREE NAMING COMMITTEES FOR TVDSB SCHOOLS Exec.Supt.K.Dalton presented the following report seeking approval of individuals who have agreed to participate in the process to name three consolidated schools.In accordance with the Board's policy and procedures regarding Naming of Schools,requests were made for Individuals to sen/e on naming committees. The Committee membership includes: two trustees (non-voting)at least one of whom is from that electoral district; • two parent representatives (voting)residing in the designated school boundary areas appointed by the School Council for each of the school areas involved in a consolidation OR when only one school is involved in a Naming Committee,two parent representatives (voting)residing in the designated school boundary area,appointed by the School Council from each Division attending the school;and Superintendent(s)of Education (non-voting)for the area. 2012 April 24...10 14.REPORTS FROM THE ADMINISTRATION -cont'd An advertisement requesting submissions forschool names,was placed in: The London Free Press for all three schools • The Norwich Gazette,The Tillsonburg News, The Oxfordfor the NorwichArea School Advertising was also donethroughschool newslettersand onthe Boardwebsite. Submissions for the three schools were to be forwarded to the Corporate Services department by April 27, 2012, for compiling and fon/varding on to the selection committee. It was noted that to avoid a conflictof interest in the selection process,members of the Naming Committees must agree not to submit names for consideration. RECOMMENDATION; That the Board approve the Naming Committee Membership for the following schools: The New Elementary School In Norwich Area; Lord Nelson Elementary School; Prince Charles Elementary School. The recommendation was approved on motion of P.Jaffe,seconded by J.Todd. c.STUDENT TRANSPORTATION SERVICES Supt.K.Meeson and Supt. P.Tufts presented the following report in response to the Board motion of 2012 March 26 regarding student transportation services. At the Board meeting of 2012 March 26,the following motion was passed:"That Senior Administration bring a report to the April 24,2012 Board meeting addressing the governance and oversight Issues,safety and liability concerns and RFP processes In regard to student transportation and Student Transportation Services with consideration for extra currlcular and alignment with the report of the Task Force." Governance and Oversight In 2006,the Ministryof Education issued requirements for Boards of Education to enter consortia to deliver student transportation.Che of the principle concepts required by the Ministryin respect of consortia was that member boards have equal representation in matters of consortium governance.As you are aware,the Thames Valley District School Board (TVDSB)Is a voting member,along with the London District Catholic School Board (LDCSB), In the consortium known as Southwestern Ontario Student Transportation Services (STS). The membership agreement entered into by TVDSB and LDCSB,togetherwith the By-laws of STS, provided the basis for the governance structure for STS.Appendix A to this report is a general schematic of the Governance Structure of STS,as configurated by the membership agreement and STS's By-laws.Each voting member Board of Education is represented by the respective Director of Education (or his/her designate),for administrative purposes;however,from an internal perspective each Director of Education still reports to and is subject to the general oversight of his/her respective Board of Trustees.The respective voting members of STS (as represented by their respective Directors of Education),are each entitled to nominate two individuals to serve on the Board of Directors of STS. X 2012 April 24...11 14.REPORTS FROM THE ADMINISTRATION -cont'd c.STUDENT TRANSPORTATION SERVICES-cont'd The Boardof DirectorsofSTS are charged,by law,with overallresponsibilityforthe business and affairs ofSTS, although froma practical perspective they also serve as the conduitthrough which information regarding STS is channeled to the respective Boards of Education.The current directors ofSTS representing TVDSB are K.Meeson,Superintendent of Business Services and P. Tufts,Superintendent of Education. Among other matters,the Board of Directors of STS approves operational policies and procedures forSTS,approves annual budgets,together withan annual operational plan for STS. The General Manager of STS is responsible for the day to day operations ofSTS and reports to STS's Boardof Directors. The General Manager is bound bythe policiesand procedures ofSTS, as well as the budgets and operational plans ofSTS,as approved by STS's Board of Directors. Safety and Liability Student safety has been the priority inthe operational procedures ofSTS. Asa result,the Request forProposal (RFP)process adopted bySTS has incorporatedthe need for compliance withthe best practices in student transportation across Ontario.Within the RFP are many requirements to ensure student safety including: •safety programs; • driver education and training; • fleet age and maintenance management; •qualifications of drivers and vehicles; •insurance coverage; y •safety equipment; snow tires, two-wayradios, digitalaudio and surveillance equipment,flashing strobe lights and Global Positioning Systems (GPS); • first aid kits, logbooks,annual safety inspection. The two,now-completed RFP processes have included these increased safety measures and have also resulted in significant savings in contracted costs. In terms of risk management,each member Board of Education,together with STS itself,have separate insurance coverage with the Ontario School Boards'Insurance Exchange (OSBIE)for liabilitiesin respect of student transportation.As an aside,a question has been asked as to why STS has required passenger minivans to be white.STS adopted this requirement for a number of reasons,including,providinga consistent appearance whichwould be easily identifiableto both parents and students and utilizing a uniformlyhighlyvisiblevehicle colour/shade (other than yellow, which is reserved for school buses). Request for Proposal (RFP)Process To date,there have been two RFP's issued by STS for student school bus services.The areas covered by these RFP's represent approximately 2/3 of the service area for STS.These RFP's were issued by STS Ina manner compliant with the procurement requirements for the Broader Public Sector Directive(and its predecessor),each as issued bythe Ministry of Finance.In both instances the RFP process was led by an independent procurement consultant from PPl Consulting Services.The work of this consultant was supported by the STS Board of Directors, legal counsel,a working committee of STS staff and purchasing professionals from each Board. The STS Board of Directors approved the successful proponents under both RFP's. 2012 April 24...12 14.REPORTS FROM THE ADMINISTRATION -cont'd c.STUDENT TRANSPORTATION SERVICES-cont'd The "Report of Student Transportation Competitive Procurement Task Force to the Ontario Minister of Education,"(chairedbythe Honourable CoulterOsborne)was released in March 2012 (see Appendix B).The Chairofthe Task Force,in his report,clearly indicated that "TheTask Force sought, but in many cases did not achieve,consensus, as it studied competitive procurement for studenttransportation services."Healso indicated that "there wasno unanimous support for any proposed recommendations."Further,the Chair indicated "that in student transportation (anessential industry)competitive procurement is required by law,andeven if itwas not,itisdesirable because almost $1 billion of taxpayers'money ison the line."The task force did identify several best practices including: •the use of a Fairness Commissioner; • bundling of routes where appropriate; •providing enough time for proponents' questions; •Incorporating market share limits to encourage multiple vendor awards,helping to avoid monopoly situations. Subsequent to the release ofthe findings ofthe Task Force, GabrielF Sekaly,Assistant Deputy Minister,Business and Finance Division of the Ministry of Education issued 2012: B8 Memorandum "Moving Forwardwith StudentTransportation CompetitiveProcurement" (Appendix C). Inthis memo the Ministry directs that school boards must comply with the Broader Public Sector (BPS) Procurement Directive.They reinforced that student transportation procurement decisions are subject to compliance withthe BPS Directive inthe same manner as procurement of all goods and services. Memorandum2012: B8providesschool boards with Information to assist them inproceeding with ^ full adoptionof competitive procurement policies and practicesforstudent transportationservices. The memo indicated that there was an expectation that school boards and consortia would adopt the following best practices when developing a competitive procurement strategy for student transportation: Advance Planning Identify the procurement team; Determine the procurement approach (RFP, RFSQ, RFQ, RFT, etc.); • Identify additional resources as required (legal.Fairness Commissioners,Procurement Advisor); Develop business case and seek approval to proceed; Consider providing advance notice of upcoming procurement activities to the operator community. Procurement Strategy •Establish contract caps to ensure a viable,sustainable competitive marketplace and reduce potential for monopoly situations; •Provide clear route Information that is suitable for local market conditions including appropriate bundling or route distribution strategy; • provide operator information sessions as part of an effective communication plan; 2012 April 24...13 14.REPORTS FROM THE ADMINISTRATION -confcl c.STUDENT TRANSPORTATION SERVICES-cont'd Procurement Strategy -cont'd • Ensurethere Isa comprehensive communication strategyinplaceforrespondingtoproponent questions •Allow sufficient proponent response time In the procurement cycle and consider extending submission deadlines ifan addendum impacts the initiative ina materialway Additionally,the Ministry has developeda checklisttobeused as asupplementarytoolforthe RFP process (Appendix D). Concurrent to the issue of Memorandum 2012:B8,a letter was issued to all Board Chairs from the •Minister ofEducation'sofficefurtherenforcingthe contentofthe Ministry's direction (Appendix E). In the Administration's view,RFP's Issued bySTS complied with the best practices required In the Ministry memorandum as well as the recommendations from the Task Force.One of the particularconcerns of the Task Force, as well as the Ministry,were the potentialfor monopoly situations. Both processes ensured that nosingle proponent wouldbe contracted toprovidemore than 55% of routes inany Identified zone, inorder to prevent a monopolysituation. The RFP Issued January 2011 resulted in contracts with three operators and covered all routes In Oxford County and minlvan service In Oxford,Elgin and Middlesex counties and the City of London. The RFP Issued January 2012 resulted in contracts with four operators and covered the City of Londonand special education vehicles for Middlesexand Elgin counties. Both RFP processes,proposals were evaluated in three (3)stages: •Stage I Mandatory Requirements •Stage II Technical Requirements Stage III Financial Proposal Proponents were required to complywith each stage before proceeding tothe subsequent stage. As a result,proponents had to achieve the recognized threshold In respect of safety,training, customer service and maintenance,before any analysis of pricing was undertaken. Extra Curricular The provision of transportation for other than home to school Is not administered through STS. TVDSB,working cooperatively with the LDCSB,arranges this service. A pre-qualification was issued for charters,whichIncludes extra curriculartransportation.These pre-quallfied operators have been set up as Vendors of Record Inthe TVDSB e-purchasing site to assist schools withthe booking of transportation for extracurricular activities.The Information available in the e- purchasing areas contains costing information for13 vendors and sample costing fortypicaltrips. The Administration responded to trustees'questions.The use ofwhite buses and safety concerns were discussed for both the urban and rural areas.Governance was also discussed and the Inability of trustees to provide Input. Concern was raised regarding RFPs and whether the process is acceptable for procurement. Director Tucker noted that it was made clear to all directors by the Ministry of Education that boards are to progress in this manner. 2012 April 24...14 15.REPORTS OF COMMITTEES a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE 2012 APRIL 2 6:38 p.m.-8:39 p.m. Members Thames Valley Children's Centre,J. Gritzan (Chair) Trustee T.Grant (Vice-Chair) Association for BrightChildren, C.Haskett Autism Ontario,J.Wright Children's Aid Society of London &Middlesex, M.Cvetkovich Chippewas of the Thames,C.Dendias Easter Seal Society,A.Morse Epilepsy Support Centre,B.Harvey FASD E.L.M.O.,T.Ashby Thames Valley Council of Home and School Associations,C.McCarty Trusteed.Bennett Vanier Children's Services,T.Green Voice for Hearing Impaired Children,M.Barbeau + 6:41 Administration and Others Elementary Principal, L.Carswell Elementary Principal, R.Culhane Learning Supervisor,J.Johnston Secondary Principal,N.Fader Secondary Vice-Principal,V.Toweli Superintendent of Education,Special Education,K.Edgar Regrets:Community Living London,S.Wilson Learning Disabilities Association of Ontario,T. Fawdry, B.Wludyka Trustee R.Campbell Guests:K.Meeson,Superintendent of Business,Thames Valley District School Board David Sawyer,Jennifer Kelly,Tom Couchie,Teachers on Special Assignment, Thames Valley District School Board 1.CALL TO ORDER The meeting was called to order at 6:38 p.m. In the London Room at the Education Centre by Chair Gritzan. M.Ferguson,Learning Support Teacher,Thames Valley District School Board was in attendance. 2.BUDGET UPDATE Supt.K.Edgar introduced Supt.K.Meeson who provided the committee with an update on the 2012-2013 budget.Supt.Meeson noted the followinghighlights: stabilitywithin the budget;half of FDELKP (Full Day Early Learning Kindergarten Program)is funded through GSN (Grants for Student Needs)and half is funding through Restricted Grants.The budget shows a difference of approximately $100,000 for special education from the previous year.Preliminary special education budget numbers will be brought forward to a future SEAC meeting. A question was raised regarding Measures of Variability Adjustments.The Predictive Index Effect will be brought forward to a future SEAC meeting. Supt.Meeson noted there should be no significant increase In expenses as a result of the provincial budget. 2012 April 24...15 \ 16.REPORTS OF COWIWIITTEES -cont'd a.REPORT OF THE SPECIAL EDUCATION ADVISORY COWIMITTEE -cont'd 3.FULL DAY EARLY LEARNING KINDERGARTEN PROGRAM TEACHER ON SPECIAL ASSIGNMENT Learning Supervisor J.Johnston introduced David Sawyer,Jennifer Kelly and Tom Couchie, FDELKP TOSA's (Teachers on Special Assignment).The TOSA's described their roles of supporting students,staff,parents and schools using classrooms visit observations,meetings with teachers and parents to discuss student issues such as non-compliance,anxiety and difficulty adjusting to a new environment.Solutions are personalized to meet individual needs and to build staff capacity.The TOSA's cited examples of solutions and follow up activities. Currently there are 25 FDELKP schools within the Board.The next school year will show an Increase of 36 more FDELKP schools within the Board. 4.CONFIRMATION OF AGENDA The agenda was amended to add Budget Update and FDELKP (Full Day Early Learning Kindergarten Program).The agenda was approved as amended. 5.CONFLICTS OF INTEREST -none 6.MINUTES OF MEETING FROM 2012 MARCH 06 The minutes were approved as printed. 7.BUSINESS ARISING FROM THE MINUTES OF 2012 MARCH 06 Supt.K.Edgar provided a followup to the in-camera item noting that a realignment of staff will have a positive impact at the school level with more direct support for students. 8.SPECIAL EDUCATION REPORT UPDATE Supt.K.Edgar provided a handout to the committee highlighting areas to be reviewed.A. Morse, J. Gritzan, T.Grant,M.Cvetkovlch and C. McCarty formed a sub-committee to review the Special Education Report and bring forward any recommendations to a future SEAC meeting. 9.SEAC VACANCIES/ATTENDANCE PROTOCOL It was noted that the protocol needs to mirror ministry regulation and abide by Board By-Laws. The Special Education Report review sub-committee of A. Morse, J. Gritzan, T. Grant, M. Cvetkovich and C. McCarty will review the SEAC protocol and handbook as it is included in the Special Education Report. A request was made to include the attendance record with the distribution of the minutes and agendas to the SEAC members.Chair Gritzan will contact Corporate Services to discuss. SEAC members are reminded to send regrets to Corporate Services if he/she or his/her alternate are not able to attend any SEAC meeting(s). If a SEAC member does not have an alternate but wishes to nominate someone,a letter should be sent to Corporate Services to be brought forward to the Board of Trustees for approval. Ifa SEAC member is unable to attend 3 or more consecutive meetings but does not wish to vacate his/her seat,a resolution may be requested for the extended absence to be brought forward to the Board of Trustees for consideration and/or approval. 2012 April 24...16 15.REPORTS OF COMMITTEES -cont'd a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd 10.WORDLE ANALYSIS "WHAT A MENTALLY HEALTHY SCHOOL WOULD LOOK LIKE" Supt.K.Edgar splitthe committee into breal<out groups to discuss what a mentally healthy school would look like.The groups recorded their ideas and they will be consolidated and brought forwardto a future SEAC meeting ina Wordle Cloudanalysis. 11.NUMBEROF STUDENTS BYEXCEPTIONALITYANDGRADE REPORT (STANDINGITEM) Supt.K.Edgar provided an updated report to the committee (Appendix A). 12.NEW BUSINESS Chair Gritzan reviewed a South West CCAC memo dated March 27,2012 regarding funding for Mental Health Nurses.(Appendix B). 13.FORUM ASSOCIATION UPDATES -none 14.FUTURE AGENDA ITEMS 1. Number of Students by Exceptionalityand Grade Report (Standing Item -K.Edgar) 2. Board Improvement Plan for Student Achievement Planning (K.Wilkinson - May) 3. SEAC Learning Website 4.Developmental Services Ontario (DSO)Organizations Presentation 5.Special Education "Ina Perfect World"(May) 6.Program Research Update ©.Stager) 7.Strategic Planning Process 8.Preliminary Special Education Budget (K.Meeson) 9.Special Education Report and Handbook Update (Sub-committee) 15.FUTURE MEETING DATES Day Time Location Monday,May 07,2012 06:30 pm-09:30 pm London Room,Education Centre Tuesday.June 05,2012 11:45 am-03:00 Dm Dundas Room.Education Centre 16.ADJOURNMENT The meeting adjourned at 8:39 p.m. on motion. RECOMMENDATIONS:none J.GRITZAN Chairperson b.REPORT OF THE BUDGET ADVISORY COMMITTEE MEMBERS PRESENT J.Bennett (Acting Chair) J.Coghlin J.Todd W. Huff R.TisdaIe(5:15) Trustee Visitors:G. Hart, P.Sattler, T.Grant B.Tucker K.Meeson J.Pratt P.Hearse K.Bushell L.Elliott K.Dalton 2012 APRIL 3 5:00 p.m. -7:06 p.m. ADMINISTRATION AND OTHERS S.Macey S.Christie H.Gerrits C.Bourbonnais-MacDonald M.Sereda R.Hoffman 2012 April 24...17 15.REPORTS OF COMMITTEES -cont'd b.REPORT OF THE BUDGETADVISORY COMMITTEE -cont'd Board Chair J.Bennett served as pro tempore chair for the meeting. 1.APPROVAL OF AGENDA The agenda was approved by motion. 2.CONFLICTS OF INTEREST Trustee Todd declared a conflictof Interest citing spousal employment with the Board. 3.GSN UPDATE Manager J. Pratt provided an overview of the GSNs for the upcoming 2012-13 budget year noting the province is coming Into an era of restraint.He described POT enhancements,issues from the 2012 provincial discussion table,enhancements for cost pressures.Exec. Officer K. Bushell described reforms and refinements related to school facility operations and the renewal grant. Concern was raised over the Program Enhancement grant,some of which Is being moved to the EPO funding. It was noted that the affect on funding is not known at this time;however,It Is anticipated that there will be an effect Inart, music, physical education,drama and outdoor education programs.Exec. Supt.L.Elliott provided examples of projects funded currently through the Program Enhancement grant. Manager Pratt and Executive Officer Bushell described capital funding noting areas of decrease forthe Board, and efficiencyand savings measures to be introduced.Manager Pratt noted that $1.9M In transitional funding will be allocated to Thames Valley for Full-day Kindergarten (FDK)programming for 2012-13.He described PSAB changes related to retirement gratuities and their required liability amortization. Director Tucker indicated that the budget will be impacted by the gratuities and benefits. Finance staff responded to members'questions.It was questioned if payment of tuition or course fees are available to staff and noted that partial payment Is available depending on the employee group.The technical paper and EFIs are yet to come.Once they are received,the revenues can be calculated. It was clarified that staff who have accumulated sick days over the course of their employment and who do not have a retirement gratuity will lose their banked days as a result of the government's proposal.Director Tucker advised that discussions with the government continue in this regard. It was noted that funding continues for students to return to secondary school to complete the 30 required credits for graduation until the age of 21.Students who have achieved their diploma will be permitted to return to obtain a maximum of four additional credits.It was questioned if students may attend the Repetoire music lunch program to obtain a half credit and not take a regular music credit.The system will be advised once clarification is received in this regard. 4.2012-13 BUDGET DEVELOPMENT PROCESS AND TIMELINES DirectorTucker advised thatstaffwill provide budget information available to date,possible savings and Implications,and the impact at the classroom level. He noted that the budget development process will be different from previous years as a result of the government's changes in funding and the timing of announcements. 2012 April 24...18 15.REPORTS OF COWIIUIITTEES -cont'd b.REPORT OF THE BUDGET ADVISORY COMMITTEE •confd 4.2012-13 BUDGET DEVELOPMENT PROCESS AND TIMELINES -cont'd Supt.Meeson indicated thiat itis anticipated that a draft budget will be presented to the Board by the end of May. 5.COMMUNICATIONS Supt.Meeson advised that the Public Affairs department will be establishing a plan to communicate the draft budget to the public and receive public input. Initial documents have been posted to the website.Minutes of the Budget Advisory Committee meetings will also be posted.It was suggested that a more robust communication plan be put in place to reach out to the community. 6.CONSOLIDATION SAVINGS Exec.Officer Bushell described the calculation of the 2008-09 to 2010-11 school consolidation savings as a comparative summary.Approximately $6.3M in savings has been realized through Board ($1.6M), Ministry of Education and redeployed savings.Director Tucker explained how the Board's consolidated savings have been calculated noting that approximately $600,000 is available. 7.ENERGY MANAGEMENT SAVINGS Supt.Meeson described the calculation of the energy management savings of$5.4M.Director Tucker advised that a meeting has been requested with Ministry staff to clarify use of the funds. 8.FULL-DAY EARLY LEARNING KINDERGARTEN Supt.Meeson distributed an FDK Year-end projection for 2011-12 and a 2012-13 FDK projected financial summary.She advised that transition funding has assisted in reducing the deficit for 2011-12 to approximately $238,000.Funding for teachers and Early Childhood Educators is being determined. It was noted that the Board is funded for a maximum of4,472 students in 2012-13 through the EPO process.FDK registration is currently at 4,877 students. Parent satisfaction was questioned and it was suggested that a system survey be conducted inthis regard.It was noted that funds are being allocated to provide time for Grade 1 teachers to meet with JK teachers in order to program adequately for the advanced learning of the JK students coming through the program. 9.OTHER BUSINESS a. Next Steps Director Tucker advised that the Administration will not be in a position to present budget information until late April pending figures being received from the MOE. 10.NEXT MEETING The next meeting has been scheduled for May1, 2012, from 5:00-8:00 p.m. inthe Middlesex Room of the Education Centre. 11.ADJOURNMENT A motion to adjourn was moved and carried at 7:06 p.m. 2012 April 24...19 15.REPORTS OF COMWIITTEES -cont'd b.REPORT OF THE BUDGET ADVISORY COWIIWITTEE -cont'd RECOMMENDATIONS:none JOYCE BENNETT Pro tempore Chairperson c.REPORT OF THE CHAIRS'COMMITTEE 2012 APRIL 18 10:10 a.m.-12:11 p.m MEMBERS J.Bennett (Chair) T.Grant G.Hart R.Tisdale ADMINISTRATION AND OTHERS B.Tucker K.Aitken 1.APPROVAL OF AGENDA The agenda was approved by motion. 2.CONFLICTS OF INTEREST -none declared 3.REVIEW OF 2012 APRIL 24 BOARD AGENDA The agendas for the in-camera and public Board meetings of 2012 April24 were discussed and updated. 4. 5. CORRESPONDENCE Chair Bennett distributed an email related to Internet filtering in TVDSB schools, correspondence will be included in the trustees'information packages. The STRATEGIC PLANNING Director Tucker confirmed that ads were placed In the StrathroyAge Dispatch,the Middlesex Banner,and The Signpost{Dorchester)announcing the District community meetings to receive public input and exchange ideas related to the development of the Board's Strategic P!an.The Board's website has been updated.An ad will also be placed in the London Free Press closer to the community meeting date in London on May 31,2012,at the Education Centre. 6.PROCESS FOR INTEGRATING NEW TRUSTEE CODE OF CONDUCT INTO BOARD BYLAWS -deferred to next meeting 7.INTERNATIONAL EXCURSIONS Director Tucker advised that King's College Is seeking support from TVDSB to participate In international excursions by recruiting students and their families from Korea and China.The College has partnered with organizations In both countries. Director Tucker has been asked to investigate further the costs and revenue expected.He will report back to the Chairs'Committee at a future meeting. 8.BEFORE-AND-AFTER SCHOOL CARE PROGRAM Director Tucker advised that arrangements have been made for trustees to attend at the Waterioo Region District School Board on Monday, May28, from 1:00-4:00 p.m., to see their Before-and-After School Care program.Trustees who are Interested are asked to advise T. Levschuk in the Director's Office of their Intention to attend. 2012 April 24...20 15.REPORTS OF COMMITTEES -cont'd c.REPORT OF THE CHAIRS'COMMITTEE -cont'd 8.BEFORE-AND-AFTER SCHOOL CARE PROGRAM -cont'd It was noted that the Before-and-After School Care program Is a Ministrydirective;however, TVDSB will continue to investigate solutions for Implementation across the system. 9.REQUEST TO PRESENT TO BOARD A request to present to the Board on implementation of filtering Internet access on school computers was considered.Recognizing that the Issue will be discussed at the April24 Board meeting and public input Is received at the first Board meeting of each month in accordance with Board Bylaws,the following motion was moved and carried: That the request to present public at the May 8,2012,Board meeting by B.Dean related to implementation of internet filtering in school be approved. Budget Implications including approximate costs for a system overhaul and installation of software were noted.Funds required outside of the current budget would need to be discussed during the upcoming budget process. 10.CITY OF LONDONm/DSB LIAISON COMMITTEE TERMS OF REFERENCE The Terms of Reference ofthe Cityof London and TVDSB Liaison Committee were reviewed and minor changes noted.It was confirmed that the document provides a framework for discussion and that the Committee has no mandate to provide recommendations. Director Tucker will make the appropriate changes in consultation with the Cityof London and bring the document back to a future Chairs'Committee meeting for consideration. 11.INDEPENDENT BUS OPERATORS OF ONTARIO LETTER Chair Bennett referred to a letter and an information package received from the Independent Bus Operators ofOntario.Trustees Hartand Grant indicated that they met with representatives of the organization and obtained further information and details. Concern was raised over the scope of trustee governance and setting policies In this regard. It was agreed that broader issues on transportation,Including safety and trustee involvement will be discussed at a future Chairs'Committee meeting.The next round of RFPs on transportation will commence in January,2013. A meeting will be arranged with the London District Catholic School Board to discuss mutual transportation issues.The Item will be brought back to the next Chairs' Committee meeting. 12.TRUSTEE REPRESENTATION ON NAMING OF SCHOOLS COMMITTEES A draft report for the April 24 Board meeting to approve the membership of three naming committees was discussed.One additional trustee is requiredforthe NewElementary School inthe Norwich area,Lord Nelsonand Prince Charies Naming Committees in accordance with Board Bylaws. The following motion was moved and carried: That ChairJ. Bennett be appointed tothe Prince Charies NamingCommittee and the Lord Nelson Naming Committee,and thatTrustee TIsdale be appointedtothe NewElementary School In Norwich Area Naming Committee. 2012 April 24...21 15.REPORTS OF COIUIWIITTEES -cont'd c.REPORT OF THE CHAIRS'COMMITTEE -cont'd 13.OTHER BUSINESS a.Capital Template The Board is now required to approve the capital planning template before itis forwarded to the Ministry of Education. Director Tucker will investigate the timelines. 14.FUTURE MEETINGS The following Committee meetings were scheduled: • May 1,(2:00-4:00 p.m.); • May 15 (12:00-3:00 p.m.): June 5 (3:00-5:00 p.m.);and June 20 (9:00 a.m.-12:00 p.m.). 15.ADJOURNMENT The meeting adjourned at 12:11 p.m. by motion. RECOMMENDATION: That Chair J.Bennett be appointed to the Prince Charles Naming Committee and the Lord Nelson Naming Committee,and that Trustee Tisdale be appointed to the New Elementary School in Norwich Area Naming Committee. J.BENNETT Chairperson The Recommendation was approved on motion of G. Hart,seconded by T.Grant. d.REPORT OF THE COMMITTEE OF THE WHOLE - IN CAMERA 2012 APRIL 24 MEMBERS PRESENT ADMINISTRATION AND OTHERS J.Bennett (Chair)P.Jaffe B.Tucker M.Moynihan S.Amri B.McKlnnon M.Sereda V.Nielsen R.Campbell S.Polhill C.Bourbonnais-M.E.Smith J.Coghiin P.Sattler MacDonald P.Tufts T.Grant W.J.Tai K.Edgar K.Wilkinson G.Hart R.Tisdale L.Griffith-Jones K.Bushell W.Huff J.Todd K.Meeson S.Christie K.Young The Committee met in camera from 9:35 p.m.to 10:31 p.m. 1. APPROVAL OF AGENDA -The agenda was approved by motion. 2.CONFLICTS OF INTEREST -No conflicts of interest were declared. 3.Confidential personal and property matters were discussed. 2012 April 24...22 15.REPORTS OF COMMITTEES -cont'd d.REPORT OF THE COMMITTEE OF THE WHOLE - IN CAMERA -cont'd 4.RISE AND REPORT A motion to rise and report was moved and carried at 10:31 p.m. RECOMMENDATIONS: 1.That,in accordance with the independent procedure -Promotional Practices:Selection Procedures and Appointment of Principals and Vice-Principals,the following people be appointed to the pool of candidates ready for appointment to the position of Vice-Principal, Elementary Schools. Candidates Present Assignment Charuk,Darlene Learning Coordinator,Program Services Ewaskiw,Ryan Learning Coordinator,Program Services Orr, Andy Acting Vice-Principal,Cleardale PS Overeem,Ken Learning Coordinator,Program Services Robertson,Kim Acting Vice-Principal,Ekcoe Central PS Zavarella,Warren Acting Vice-Principal,Harrisfield PS Zimmerman,Beth External,Ministry of Education 2.That,in accordance with the Independent procedure -Promotional Practices:Selection Procedures and Appointment of Principals and Vice-Principals,the following people be appointed to the pool of candidates ready for appointment to the position of Vice-Principal, Secondary Schools. Candidates Present Assignment Baia, Keith Acting Vice-Principal,Glencoe District HS Dulvesteyn,Harold Ingersoll District C1 Rosati,Doriana Oakridge SS Tottle,Janet Parkside Cl Venhuizen, Ken Acting Vice-Principal,Woodstock Cl GRAHAM HART Chairperson Recommendations 1 through 4 were moved byG. Hart,seconded by P.Jaffe and carried. 16.COMMUNICATIONS a.ONTARIO PUBLIC SCHOOL BOARDS'ASSOCIATION -UPDATE Trustee P.Sattler advised that she attended Summers'Corners Public School and Saunders Secondary School with 15 trustees fromother boards on April 13.She acknowledged the efforts of Exec.Supt Elliott In arranging the tour. 2012 April 24...23 16.COMMUNICATIONS -cont'd a.ONTARIO PUBLIC SCHOOL BOARDS'ASSOCIATION -UPDATE -confd She noted that the Board of Directors' meeting will be held on April 28 where the following issues will be discussed; a.update on finance with budget and GSNs; b.update on the planning of the Children and Youth Mental Health Coalition Summer from October 23 to 26; c.consultation on expanding the length of teacher education programs mentioned in the last election: d.French as a Second Language working group; e.membership fees review;and f.OPSBA priorities. Trustee Hart highlightedthe annual meeting that will be held in Thunder Bay June 7-10,2012. Chair Bennett advised that the Board does not have an alternate for the OPSBA Board of Directors and asked that anyone interested contact her directly and/or another member of the Chairs' Committee. 17.NOTICE OF MOTION -none 18.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -none 19.ADDITIONAL ITEMS -none 20.QUESTIONS/COMMENTS BY MEMBERS -none 21.ADJOURNMENT The meeting adjourned at 10:45 p.m. on motion of P. Jaffe,seconded by R. Campbell. ^rnfirmpfr riiit rr ^" Chairoerson 2012ADril24...24 SUMMARY OF APPROVED RECOMMENDATIONS OF 2012 APRIL 24 That Donna Clark be appointed as the second trustee on the Board representing Wards 7,8,9,10 and 13 of the City of London effective April 30,2012. That the Board consider approval of the Naming Committee Membership for the schools as follows: The New Elementary School In Norwich Area Lord Nelson Elementary School Prince Charles Elementary School That Chair J.Bennett be appointed to the Prince Charles Naming Committee and the Lord Nelson Naming Committee,and that Trustee TIsdale be appointed to the New Elementary School in Norwich Area Naming Committee. That,In accordance with the Independent procedure -Promotional Practices:Selection Procedures and Appointment of Principals and Vice-Principals,the following people be appointed to the pool of candidates ready for appointment to the position of Vice-Principal,Elementary Schools. Candidates Present Assignment Charuk,Darlene Learning Coordinator,Program Services Ewaskiw, Ryan Learning Coordinator,Program Services Orr, Andy Acting Vice-Principal,Cleardale PS Overeem,Ken Learning Coordinator,Program Services Robertson,Kim Acting Vice-Principal,Ekcoe Central PS Zavarella,Warren Acting Vice-Principal,Harrisfleld PS Zimmerman,Beth External,Ministry of Education That,in accordance with the Independent procedure -Promotional Practices:Selection Procedures and Appointment of Principals and Vice-Principals,the following people be appointed to the pool of candidates ready for appointment to the position of Vice-Principal,Secondary Schools. Candidates Present Assignment Baia, Keith Acting Vice-Principal,Glencoe District HS Dulvesteyn,Harold Ingersoll District C1 RosatI,Doriana Oakridge SS Tottle,Janet Parkside C! Venhuizen,Ken Acting Vice-Principal,Woodstock C1