1/10/2012 - Regular Board Meetingn
THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR BOARD MEETING,PUBLIC SESSION
2012 JANUARY 10,7:00 P.IUI.
BOARD ROOM,EDUCATION CENTRE
AGENDA
V-verbal
M -material
1.CALL TO ORDER V
2.O CANADA V
3.SPECIAL MUSICAL PRESENTATION -Parkslde Collegiate Institute Stage Band V
4.APPROVAL OF AGENDA M
5.OFFICIAL RECORD
6.RECOGNITIONS
a.Ashley Bickle,Woodstock Collegiate Institute and Maleah Marquis,A.B.Lucas
L.^Secondary School -Western Ontario Junior Giri's Cross-Country Championship Award V
7.CONFLICTS OF INTEREST V
8.CHAIR'S ANNOUNCEMENTS V
9.DIRECTOR'S ANNOUNCEMENTS V
10. PUBLIC INPUT (to be distributed)
a.Boundaries for Lord Nelson and Prince Charies Public Schools M
b.Boundaries for Strathroy Area Elementary Schools M
11.ADMINISTRATIVE PRESENTATIONS -none
12. MINUTES OF THE 2011 DECEMBER 20 BOARD MEETING (to be distributed)M
a.Confirmation of Minutes
b.Business Arising from the Minutes
13.STUDENT TRUSTEES'UPDATE V
14.REPORTS FROM THE ADMINISTRATION
a.Boundary Report for Clara Brenton,Eagle Heights,Orchard Park and
Sherwood Forest Public Schools M
15.REPORTS OF COMMITTEES
a.Chairs'Committee,2011 December 21 M
b.CommltteeoftheWhoIeinCamera,2012 January 10 V(
16.COMMUNICATIONS
a.Ontario Public School Boards'Association -Update
17.NOTICE OF MOTION
18.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -none
19.ADDITIONAL ITEMS
20.QUESTIONS/COMMENTS BY MEMBERS
21.ADJOURNMENT
THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR MEETING,PUBLIC SESSION
2012 JANUARY 10
The Board met in regular session on 2012 January 10 in the Board Room atthe Education Centre,meeting
inpublic session at 7:00 p.m to 9:41 p.m. The following were in attendance:
TRUSTEES ADMINISTRATION AND
OTHERS V.Nielsen
J.Bennett (Chair)B.McKinnon B.Tucker M.E.Smith
S.Amrl S.Polhill K.Dalton B.Sonier
R.Campbell T.Roberts L.Elliott P.Tufts
J.Coghlln P.Sattler M.Sereda K.Wilkinson
T.Grant W.J.Tai C.Bourbonnlas-MacDonald K.Bushell
G.Hart R.Tisdale K.Edgar S.Christie
W.Huff J.Todd (-7:45,+8:20)S.Hughes K.Young
P.Jaffe M.Moynihan B.Seto
K.Meeson K.Altken
1.CALL TO ORDER.
Board Chair J.Bennett called the meeting to order at 7:00 p.m.
2./3.O CANADA AND MUSICAL PRESENTATION
Theappreciationofthe Boardwas extended toParksideCollegiateInstitute Stage Bandand Conductor
Sarah Olsen for leading inthe singing ofO'Canada and performingtwo musical selections.
4.APPROVAL OF AGENDA
The agenda was approved on motionofT. Roberts,seconded byS.Polhill.
5.OFFICIAL RECORD -none
6.RECOGNITIONS
a.Ashley BIckle,Woodstock Collegiate Institute and Maleah Marquis,A.B.Lucas
Secondary School -Western Ontario Junior Girl's Cross-Country Championship Award
Exec. Supt.M.Sereda and Supt.M.E.Smith introducedAshley Bickle and Maleah Marquis,two
outstanding students who were recognized In the London Free Press for demonstrating high
sportsmanship.
Participants were told that Maleah won the gold medal for the Western Ontario Junior Girls'Cross
Country Championship.However,following the race,she learned thatone ofher usual competitors
was In a serious accident and was unable to participate in the meet. After learning of Ashley's
accident,Maleah sent her the gold medal she had received as she feltthat Ashley could have won
the medialhad she been able to compete. Priorto the accident, the two students onlykneweach
other through competition and often competed for first place.Because of her unselfishness,
Maleah's coach arranged for her medal to be replaced.
Chair Bennett also recognized two visitors who are primaryjunior elementary school candidates
from Redeemer University College. B. Kipp and K.Port were in attendance as a part of an
assignment that required them to attend and observe a school board meeting. Chair Bennett
thanked the individuals for choosing TVDSB and wished them all the best with their endeavors.
CONFLICTS OF INTEREST -No conflicts of Interest were declared.
2012 JANUARY 10...2
8.CHAIR'S ANNOUNCEMENTS
Chair Bennett spoke to the draft Code of Conduct from the Ontario Public School Boards'Association
(OPSBA)that was distributed by Trustee Roberts at the previous meeting.She requested that the
OPSBA Board Committee review the materials and submit Its final comments to OPSBA on or before
2012 January 23.
Chair Bennett reminded trustees of the meeting scheduled for 2012 February 7 at 5:00 p.m.regarding
transportation noting this will be an Important meeting and asked that trustees make every effort to
attend.
9.DIRECTOR'S ANNOUNCEMENTS
Director Tucker asked Supt. S.Hughes to provide trustees with an update on the Parkslde Collegiate
Institute Cheerleading Team request to participate at the upcoming Cheer Alliance competition inMay.
Supt. Hughes described a waiver that promoters require parents to sign noting the wording Is
unacceptable to the Senior Administration as it asks parents to sign away their legal rights should their
childsuffer Injuries In the competition.To date, the Board has been unsuccessful inworkingwiththe
promotertorevise Itswaiverand incorporate language the TVDSB uses for parents'Informed consent.
The Senior Administration is reviewing waivers foralllevels ofactivityinthis regard and requesting that
the wordingapproved bylegal counsel be used to protect both students and the Board. Itwas noted
that this issue Is not specific to cheerieading and is an issue being addressed across the province.
In response to a question, Itwas noted that Saunders and A.B.Lucas Secondary Schools were also
interested Inparticipating In the cheerleading competition. Itwas noted that athletic events fall under
two categories Including TVRAA sanctioned and club events. Club events fall under the Field Trip
Policy and are approved by principals.
Director Tucker acknowledged the students'hard work and passion for competition: however, it was
necessary for the Senior Administration to make the difficult decision not to allow the students to
compete until the necessary waivers can be signed to ensure that both the school board and its
students are protected.
10.PUBLICINPUT
a.Boundaries for Lord Nelson and Prince Charies Public Schools
Publicinputwas received fromthe following Individuals regarding recommendations related tothe
Lord Nelson and Prince Charies Public Schools boundary review:
Heather Barber Prince Charies School Council
Dawn Foster Prince Charies Home and School Association
Concern was raised by the speakers that the scenario preferred by the Administration does not
make use of the empty spaces inthe schools under consideration or consider student enrolment
and geographical location.
b.Boundaries for Strathroy Area Elementary Schools
PublicInput was received fromthe following Individualsregarding recommendations related to the
Strathroy area elementary schools boundary review:
Lisa Eariey and Kim Oliver Parker Adelaide W.G. MacDonald Public School
Julie Hodgins for Sara Kendall Caradoc North School Council
2012 JANUARY 10...3
10.PUBLIC INPUT -cont'd
b.Boundaries for Strathroy Area Elementary Schools -cont'd
Trustees asked the presenters questions of clarification.Speakers for the Strathroy area
elementary schools felt the process to come to a decision was rushed and asked that the Focus
Group be allowed to meet again to revisitthe boundary considerations for the area.
11.ADMINISTRATIVE PRESENTATIONS -none
12.MINUTES OF THE 2011 DECEMBER 20 BOARD MEETING
a.CONFIRMATION OF MINUTES
The minutes of the Regular Board Meeting of 2011 December 20 were adopted on motion of P.
Jaffe,seconded by J.Todd.
b.BUSINESS ARISING FROM MINUTES
Trustee T.Roberts requested an update from the Director on the transportation consortium as
referenced In the Chairs'report related to the Issuing of RFPs for transportation services.He
sought reassurance that the consortium will not move forward until new Information has been
reviewed by OPSBA.Director Tucker advised that he has received communication from S.
Haywood advising that the Ministryof Education has no Intention of extending the moratorium for
school boards beyond December 31,2011.To date,the Ministry has not indicated ifit will make
recommendations in this regard.
13.STUDENT TRUSTEES'UPDATE
f Student Trustee S.Amrl confirmed thatthe next Student Advisory Council meeting will be held on 2012
^February 8 at 4:30 p.m. to discuss plans for the upcoming Student Council Summit.Student Trustee
W. J.Tal noted that they will gather input from the school council representatives to enable them to
address the needs of the secondary schools.Emphasis will be placed on student council structure and
communication.
14.REPORTS FROM THE ADMINISTRATION
a.Boundary Report for Clara Brenton,Eagle Heights,Orchard Park and Sherwood Forest
Public Schools
Exec. Supt. Dalton presented the following report to trustees to establish the attendance areas for
Clara Brenton Public School and Eagle Heights Public School to be effective 2012 September 01;
and the consolidated Orchard Park/Sherwood Forest Public School to be effective 2013 September
01 following the closure of Sherwood Forest Public School in June 2013.She was joined by Supt.
P. Tufts,Supt.M. Moynihan and Planning Officer B.Seto.
The Board,at its meeting of 2011 June 28,approved the following motions:
That the students of Sherwood Forest Public School be accommodated at Orchard Park
Public School;
and
That Sherwood Forest Public School at 7 Annadaie Dr.,London,ON N6G 2B5 be closed as
of 2013 June 30.
That Senior Administration complete a boundary review In the area affected prior to the
Design Committee for Orchard Park Public School.
2012 JANUARY 10...4
14.REPORTS FROM THE ADMINISTRATION -cont'd
a.Boundary Report for Clara Brenton,Eagle Heights,Orchard Park and Sherwood Forest
Public Schools -cont'd
That additions and renovations to accommodate the projected student enrolment,and
enhancements of program space be made to meet TVDSB standards for Orchard Park and
University Heights PublicSchools,subject to Ministry Capital Funding approval;
and
That a Design Committee be established withthe communities affected to assist in the
design of the consolidated Orchard Park Public School.
Following the approval of the recommendations,the Board began consultation.Parent
representatives from Clara Brenton, Eagle Heights, Orchard Park and Shen/vood Forest Public
Schools,selected by their respective School Councils, formed a Focus Group and met with a
Superintendent ofEducation and the Planning Officeron 2011 November 07 at Orchard Park Public
School.An overview was provided which included:
i.The organizational structure of Orchard Park Public School and its recent involvement in an
Accommodation Review.
ii.The decision of the Board of Trustees to close Sherwood Forest Public School as of 2013 June
30.
ill.The purpose of the boundary review process was to gather input regarding possible boundary
changes for the participating schools.
•Clara Brenton Public School's enrolment projections show a decline in student population
in future years.
Eagle Heights Public School's enrolment projections show an Increase in student
population in future years.
•Orchard Park and Shen/vood Forest Public Schools,through the Accommodation Review
Process,had noted a desire for an enhanced facilitywhich,according to TVDSB program
standards,requires student enrolment beyond that which is projected for the combined
student population of Orchard Park and Sherwood Forest Public Schools.
iv. A review of current attendance area maps for the four schools including the current and
projected student enrolment of Clara Brenton Public School,four different geographical
zones of Eagle Heights Public School,Orchard Park Public School,and Sherwood Forest
Public School.A discussion of possible boundary scenarios and the advantages of each
scenario were noted by the Focus Group members.
After discussion,the Focus Group requested additional information regarding new
subdivision development projections in the four geographical zones of Eagle Heights Public
School (Appendix A.2).
On 2011 November 14, a Parent Community Meeting was held at Eagle Heights Public School.
Attendees were advised that the purpose of the meeting was to discuss and adjust boundary
scenarios that may be included inthe inputforms distributed to each familywithchildren attending
Clara Brenton,Eagle Heights,Orchard Park,and Shenwood Forest Public Schools.After
considerable discussion,It was requested by individuals In the audience that the Focus Group
members re-convene and give additional consideration to boundary scenarios for input byallfour
schools Involved in the boundary review process.
2012 JANUARY 10...5
14.REPORTS FROM THE ADMINISTRATION -cont'd
a.Boundary Report for Clara Brenton,Eagle Heights,Orchard Park and Sherwood Forest
Public Schools -cont'd
On 2011 December 05,the Focus Group members re-convened with two Trustees,the Executive
Officer of Facility Services and Capital Planning,two Superintendents of Education,and the
Planning Officer,at Clara Brenton Public School.Information provided to the participants included:
an attendance area map illustrating existing attendance areas and various geographical zones
(Appendix A.1),enrolment projections for each area (Appendix B),and a map and enrolment
projections of subdivision development withinthe Eagle Heights attendance area.Aftera lengthy
discussion,the Focus Group parent representatives recommended that three boundary scenarios
should be presented for input to the four school communities.
The input forms were distributed to the families of Clara Brenton,Eagle Heights,Orchard Park and
Shenvood Forest Public Schools,asking parents for their input Into the three boundary scenarios
for consideration.Attached to the survey was a backgrounder,outlining the Board direction to
complete a boundary review prior to the establishment of a Design Committee for Orchard Park
Public School.As well,contact information for each of the Focus Group members was included
in the event that community members desired additional consultation prior to giving their Input on
the boundary review. Written descriptions of the three boundary scenarios,resulting enrolments
and facility enhancements for each proposed boundary scenario (Appendix B),and two maps to
assist in illustrating the three scenarios were provided (Appendices A.1 and A.2).Descriptors of
the boundary scenarios for Clara Brenton,Eagle Heights,and the consolidated Orchard
Park/Sherwood Forest Public Schools,based on 2011 October 31 enrolment are summarized
below:
/>
Scenario #1
Orchard Park boundaries remain as currently designated (noting that Sherwood Forest
students will attend Orchard Park commencing September 2013)
Eagle Heights boundaries remain as currently designated
•Clara Brenton boundaries remain as currently designated
Scenario #2
•Orchard Park boundaries would Increase to include the Shen/vood Forest students and Zone
B of Eagle Heights Public School
•Students residing in Zones C and D of Eagle Heights would remain as currently designated
•Clara Brenton boundaries would increase to include Zone A of Eagle Heights Public School
Scenario #3
•Orchard Park boundaries remain as currently designated (noting that Shen/vood Forest
students will attend Orchard Park commencing September 2013)
•Students residing in Zone Aof Eagle Heights would attend Clara Brenton Public School
•Students residing in Zones B, C and Dof Eagle Heights would remain as currently designated
•Clara Brenton boundaries would Increase to include Zone A of Eagle Heights Public School
A summary of the results of the parent input forms is shown in Appendix C.
Given the input gathered from the four school communities.Senior Administration recommends
Scenario #3 with differentiated timelines as follows:
For 2012 September 01 (see Appendix D.I^
r ^•Clara Brenton Public School plus Zone A of the current Eagle Heights Public School
I ,attendance area as illustrated on the attached map (Appendix A.1)
2012 JANUARY 10...6
14.REPORTS FROM THE ADMINISTRATION -cont'd
a.Boundary Report for Clara Brenton,Eagle Heights,Orchard Park and Sherwood Forest
Public Schools -cont'd
Eagle Heights Public School minus Zone A of the current Eagle Heights Public School
attendance area as illustrated on the attached map (Appendix A.1)
•Zones B,C and Dof the current Eagle Heights PublicSchool attendance area,as illustrated
on the attached map (AppendixA.1),would remain inthe attendance area of Eagle Heights
Public School
Rationale
• a low response rate was received from the Clara Brenton Public School community thus
suggesting little difference in preference for any ofthe presented scenarios
• input from Zone A of the current Eagle Heights Public School attendance area indicates a
preference for relocating to Clara Brenton Public School
inputfrom Zones B,Cand Dofthe current Eagle Heights PublicSchool indicates a preference
for relieving enrolment pressure at Eagle Heights Public School
• Clara Brenton Public School initiates FullDay Kindergarten (FDK)as of September 2012. To
provide stability for students entering JK in September 2012, Itis recommended that Zone A
of the current Eagle Heights Public School Zone (AppendixA.1)move to Clara Brenton Public
School for September 2012 to coincide with the implementation of FDK.
For 2013 September 01 fsee Appendix D.2)
•the Orchard Park Public School attendance area will expand to include the current Sherwood
Forest Public School attendance area as approved on 2011 June 28 following the
accommodation review process.
RECOMMENDATIONS:
1.That the attendance area for Clara Brenton Public School effective 2012 September 01 be as
follows:
The current Clara Brenton Public School attendance area plus Zone A of the current Eagle
Heights PublicSchool attendance area as illustrated on the attached map (AppendixA.1),such
that;
"Starting at the intersection of the Thames River and the virtual western perimeter municipal
boundary line for the City of London,thence proceeding Ina due easterly direction on a
virtual line to intersect with Hyde Park Road south of Cantebury Park,thence proceeding
in a southerly direction along the centre line of Hyde Park Road until Its intersection with
Sarnia Road,thence proceeding in an easterly direction along the centre line of Sarnia Road
until its intersection with the back of the lots fronting onto the west side of Oak Crossing
Gate,thence proceeding in a southerly direction along the back of the lots fronting onto the
west side of Oak Crossing Gate in a virtual line extending southward along the back of the
lots fronting onto the east side of Oak Crossing Road extending along the back of the lots
fronting onto the east side of Redtail Court (includes Deer Ridge Place)to its virtual
intersection with the CN Railway line,thence proceeding ina south-easterly direction along
the CN Railway line to its intersection with Oxford Street,thence proceeding in a westerly
direction along the centre line of Oxford Street until its Intersection with Royal York Road,
thence proceeding in a northerly direction along the back of the lots fronting onto the west
side of Royal York Road untilits Intersection with Manchester Road,thence proceeding in
a northerly direction along the back of the lots fronting onto the west side of Manchester
Road until its Intersection with Hunt Club Drive,
2Q12 JANUARY 10...7
14.REPORTS FROM THE ADMINISTRATION -cont'd
a.Boundary Report for Clara Brenton,Eagle Heights,Orchard Park and Sherwood Forest
Public Schools -cont'd
thence proceedingina westerly direction along the back ofthe lots fronting ontothe north
side of HuntClub Drive and continuing in a westerly direction along the back of the lots
fronting onto the north side of Kingspark Crescent, thence proceeding in a due westerly
directionalong a virtuallineto itsintersection withthe Thames River,thence proceeding in
a northerly direction along the Thames River until its intersection with the virtual western
perimeter municipal boundary linefor the Cityof London."
2. That the attendance area for Eagle Heights PublicSchool effective2012 September 01 be as
follows:
The current Eagle Heights PublicSchool attendance area minus Zone Aofthe current Eagle
HeightsPublicSchool attendance area as illustratedonthe attached map (AppendixA.1),such
that:
"Starting at a pointwhichisthe Intersection ofSarnia Roadand the backofthe lots fronting
onto the west side of Oak Crossing Gate,thence proceeding inan easterly direction along
the centre line of Sarnia Road until its intersection with the CP Railway line,thence
proceeding inan easterly direction along the CP Railway line until its intersection withthe
back of the lots fronting onto the south side of Essex Street,thence proceeding in an
easterly direction along the back ofthe lotsfrontingonto the south side of Essex Street until
itsintersection withWharncllffeRoad,thence proceeding inan easterly directionalong the
/N back of the lots fronting onto the north side of Beaufort Street until its intersection with the
I Thames River,thence proceeding Ina southerly direction along the Thames River until its
intersection withOxfordStreet,thence proceeding inan easterly directionalong the centre
lineof Oxford Street until its intersection with Richmond Street,thence proceeding in a
southerly direction along the centre line of Richmond Street untilits intersection with Dundas
Street,thence proceeding ina westerly direction along the centre lineof Dundas Street until
its intersection with the Thames River,thence proceeding ina westerly direction along the
Thames River untilits intersection withthe CN Railway line,thence proceeding ina north
westerly direction along the CN Railway line until its virtual intersection with a line which
extends northward along the back of the lots fronting onto the east side of Redtail Court
(excludes Deer Ridge Place)continuing northward along the back of the lots fronting onto
the east side of Oak Crossing Road to meet the back ofthe lots fronting onto the west side
of Oak Crossing Gate to its intersection with Sarnia Road."
3.That the attendance area for Orchard Park Public School effective 2013 September 01 be as
follows:
The current Orchard Park Public School and Sherwood Forest Public School attendance areas,
such that:
"Starting at the intersection of Wonderland Road and Fanshawe Park Road,thence
proceeding in an easterly direction along the centre line of Fanshawe Park Road until its
intersection with Medway Creek,thence proceeding in a south-easterly direction along
Medway Creek until its intersection with the North Thames River,thence proceeding in a
southerly direction along the North Thames River untilits intersection with the virtual easterly
extension of PhilipAziz Avenue,thence proceeding ina due west direction along the centre
line of Philip Aziz Avenue until Its Intersection with Samia Road,thence proceeding in a
r westerly direction along the centre line ofSamia Road untilits intersection with Wonderland
I.Road,thence proceeding In a northerly direction along thecentre line of Wonderland Road
until its intersection with Fanshawe Park Road."
2012 JANUARY 10...8
14.REPORTS FROM THE ADMINISTRATION -cont'd
a.Boundary Report for Clara Brenton,Eagle Heights,Orchard Park and Sherwood Forest
Public Schools -cont'd
4.That a decision regarding the boundaries for Clara Brenton,Eagle Heights, and Orchard Park
Public Schools be defen-ed to 2012 February 07 to allowfor the receipt of public input at the
2012 January 24 Board meeting.
Exec.Supt.Dalton requested that Recommendations 1,2 and 3 be deferred to the 2012 February
7 Board meeting.Recommendations 1,2 and 3 were moved byT.Roberts,seconded byP. Jaffe.
The Administration responded to questions from trustees regarding the guiding principles for
buildingand renovations.It was noted that the Orchard Park PS community does not support a
larger school;therefore,the Board will maintain the commitment made during the ARC process
recognizing that the Ministry will not fund a larger gym in a school with less than 400 students.
Clarification was sought regarding the projected numbers for Orchard Park PS and whether there
Is a concern that low numbers would result in another ARC process In five years.The Senior
Administration advised that there are no plans for another accommodation review but to invest in
capital at Orchard Park.Alternatively,there Is the option to expand the boundary In the future If
needed.
The issue of Enrolment Pressure Grants was discussed noting that a school can not qualify Ifthere
are empty pupil places within an 8 km radius.One option is to maximize the space through the
renewal process and to propose a business case for continued growth of that area.
Director Tucker encouraged the community to bring their concerns forward during the public
consultation process and for trustees to ask questions of clarification at that time.
Trustee P.Sattler suggested that there is a need to obtain the number of families by zone to
consider appropriate boundaries even though the numbers would have to be gathered manually
and requested that the Director consider this request.
Following a lengthy discussion,Recommendation 4 was approved on motion of R.Campbell,
seconded by P.Jaffe and carried;
That a decision regarding the boundaries for Clara Brenton,Eagle Heights,and Orchard Park
Public Schools be deferred to 2012 February 07 to allow for the receipt of public input at the
2012 January 24 Board meeting.
15.REPORTS OF COMMITTEES
a.REPORT OF THE CHAIRS'COMMITTEE 2011 December 21
9:05 a.m.-10:27 a.m.
MEMBERS ADMINISTRATION AND OTHERS
J.Bennett (Chair)G.Hart
T.Grant R.Tisdale B.Tucker S.Christie
1.APPROVAL OF AGENDA
Items 8 a. and b. were added to the agenda.The agenda,as amended,was approved by
motion.
^2012 JANUARY 10...9
15.REPORTS OF COMWIITTEES -cont'd
a.REPORT OF THE CHAIRS'COMMITTEE -cont'd
2.CONFLICTS OF INTEREST -none declared
3.REVIEW OF 2012 JANUARY 10 BOARD AGENDA
The agendas forthe in-camera and publicBoard meetings of 2012 January 10 were discussed
and updated.The in-camera session was cancelled.
It was agreed that Chair Bennett will send an email and memo reminder to trustees of the
Strategic Planning caucus scheduled from 5:00-6:00 p.m. on January 10,2012,and request
that trustees suggest additional stakeholder groups for consideration at the meeting.
Netbook training will be held from 3:00-5:00 p.m. on January 10, or on January 19 from 6:00-
8:00 p.m.Chair Bennett will apprise trustees of the dates seeking their availability.
Chair Bennett sought input intolisting the OPSBA Update earlier on the Board meeting agenda.
It was noted that reports will come from the new OPSBA Board standing committee under
"Reports from Committees".OPSBA has requested trustee input on the draft Code of Conduct
by January 23.
4.CORRESPONDENCE-none
5.STRATEGIC PLANNING
Director Tucker reviewed the list of potential core stakeholder groups to participate In the
Board's strategic planning process.A draft listof agencies/organizations will also be prepared.
r >
^As noted in Item 3 above,a Strategic Planning trustee caucus Is scheduled from 5:00-6:00
p.m. on January 10,2012.At the caucus,the draft timelines will be revisited in preparation for
a follow- up discussion with the extemal facilitator.
6.ACCOMMODATION REVIEW COMMITTEE ADVERTISEMENTS
Trustee Grant spoke to advertisements seeking community and municipal representatives on
the Central London Elementary, London Secondary Vocational and Technology, and Town of
Tillsonburg Phase 4 Accommodation Review Committees.It was noted that receipt of
applications has been extended to January 13,2012.It was agreed that, in future,
communication processes will be expanded to ensure District publication and trustee
awareness.
Community and municipal representative applications will be brought tothe January 18 meeting
for recommendation for appointment.
7.UPDATES RE AGREEMENTS WITH CITY OF LONDON AND CITY OF ST.THOMAS
Director Tucker advised that he will be meeting with the administration of the City of London on
January 11 from 11:00 a.m.-12:00 to discuss the pending letter of agreement.Chair Bennett,
Vice-Chair Hart and Director Tucker will attend on behalf of the trustees.
It was noted that plans are pending with the City of St.Thomas.Trustee Grant indicated that
a listof questions regarding the process has been provided by the City.Chair Bennett will follow
up in this regard.
f ^
2012 JANUARY 10...10
15.REPORTS OF COIUIMITTEES -cont'd
a.REPORT OF THE CHAIRS'COWIWIITTEE -cont'd
8.OTHER BUSINESS
a. EQAO Reporting
Trustee Grant questioned when EQAO refined data will be brought to trustees.Director
Tucker advised that a report will be brought to the Board in February.
b.Administrative Reports Debrief
Chair Bennett Indicated that trustees have Inquired regarding a process to speak to
inaccuracies/updating In administrative reports and sought direction on how to proceed.
Some examples were cited.Director Tucker willfollow up with the Administration In this
regard.
Trustee Hart questioned a timeframe to develop a policy and procedure on boundary
reviews.He asked that trustees be invited to attend boundary review meetings,particularly
the initial meetings.He further suggested that options be limited in surveys and, If
necessary,a follow-up survey be distributed with narrowed down options to assist trustees
in their decision-making.It was agreed that the boundary Input process will be considered
In depth.
9.FUTURE MEETINGS
The following Committee meetings were scheduled for 9:00 a.m.:
January 18,2012;
February 1,15,29;
March 21;
April 4,18;
May 2,16;
June 6,20.
10.ADJOURNMENT-
The meeting adjourned at 10:27 a.m.by motion.
RECOMMENDATIONS:none
J.BENNETT
Chairperson
16.COMMUNICATIONS
a.ONTARIO PUBLIC SCHOOL BOARDS'ASSOCIATION -UPDATE -none
17.NOTICE OF MOTION -none
18.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -none
19.ADDITIONAL ITEMS -none
20.QUESTIONS/COMMENTS BY MEMBERS -none
^2012 JANUARY 10...11
21.ADJOURNMENT
The meeting adjourned at 9:47 p.m. on motionofS.Polhill,seconded byJ. Todd.
/^
i
•ydsConflrmedXKjfvrfg
Chairperson
2012 JANUARY 1Q...12
SUMMARY OF APPROVED RECOMMENDATIONS OF 2012 JANUARY 10
-That a decision regarding the boundaries for Clara Brenton,Eagle Heights,and Orchard Park Public
Schools be deferred to 2012 February 07 to allowfor the receipt of public input at the 2012 January 24
Board meeting.
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