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1/24/2012 - Regular Board MeetingTHAMES VALLEY DISTRICT SCHOOL BOARD REGULAR BOARD MEETING,PUBLIC SESSION 2012 JANUARY 24,7:00 P.M. BOARD ROOM,EDUCATION CENTRE AGENDA V'verbal M -material 1.CALL TO ORDER V 2.O CANADA V 3.SPECIAL MUSICAL PRESENTATION -Lord Roberts French Immersion Public School Chamber Choir V 4.APPROVAL OF AGENDA M 5.OFFICIAL RECORD 6.RECOGNITIONS -none V 7.CONFLICTS OF INTEREST V 8.CHAIR'S ANNOUNCEMENTS V 9.DIRECTOR'S ANNOUNCEMENTS V 10.PUBLIC INPUT a.Clara Brenton,Eagle Heights,Orchard Park and Sherwood Forest Public Schools Boundary Review M 11.ADMINISTRATIVE PRESENTATION a.Full-Day Kindergarten Team Presentation V 12.MINUTES OF THE 2012 JANUARY 10 BOARD MEETING M b.Confirmation of Minutes c.Business Arising from the Minutes 13.STUDENT TRUSTEES'UPDATE V 14.DEFERRED MOTIONS FROM 2011 DECEMBER 20 a.Boundaries for Lord Nelson Public School and Prince Charles Public School M b.Boundaries for Adelaide-W.G.MacDonald Public School,Caradoc North Public School, North Meadows Public School,and the New Strathroy Public School M 15.REPORTS FROM THE ADMINISTRATION a.Management of Student Concussions by TVDSB Staff M b.Thames Valley District School Board Enrolment versus Capacity Summary 2011 -2012 M c.2012-2013 School Year Calendars M d.Extended French immersion Class (Grade 7)at Roch Carrier French Immersion Public School M e. Additional Full-Day Kindergarten Special Education Staffing M -2- 16.REPORTS OF COWIMITTEES a.Thames Valley Parent Involvement Committee Update V b.Special Education Advisory Committee,2012 January 10 M c.Budget Advisory Committee,2012 January 16 M d.Chairs'Committee,2012 January 18 M e.Committee of the Whole - In Camera,2012 January 24 V 17.COMMUNICATIONS a.Ontario Public School Boards'Association -Update V b.Special Education Advisory Committee Appointment M 18.NOTICE OF MOTION 19.MOTION -NOTICE OF WHICH HAS BEEN GIVEN 20.ADDITIONAL ITEMS 21.QUESTIONS/COMMENTS BY MEMBERS 22.ADJOURNMENT THAMES VALLEY DISTRICT SCHOOL BOARD REGULAR MEETING,PUBLIC SESSION 2012 JANUARY 24 The Board met in regular session on 2012 January 24 inthe Board Room at the Education Centre,meeting in public session at 7:00 p.m. to 11:23 p.m. The following were in attendance: TRUSTEES ADMINISTRATION AND OTHERS M.E.Smith J.Bennett (Chair)B.McKinnon B.Tucker B.Sonier S. Amri (-10:25)S.Polhlll K.Dalton P.Tufts R.Campbell T.Roberts L.Elliott K.Wilkinson J. Coghlin P.Sattler M.Sereda K.Bushell T.Grant R.Tisdale C.Bourbonnais-MacDonald D.Rajala G. Hart (-8:55 +9:04) J.Todd (+8:33)K.Edgar S.Christie P.Jaffe L.Griffith-Jones K.Young S.Hughes B.Seto Regrets:W. J. Tai M.Moynihan D.Goodwin W.Huff K.Meeson H.Gerrits V.Nielsen K.Aitken 1.CALL TO ORDER Board Chair J.Bennett called the meeting to order at 7:00 p.m. 2./3.O CANADA AND MUSICAL PRESENTATION The appreciation ofthe Boardwas extended tothe Lord Roberts French Immersion Chamber Choirfor their performance and to Conductor Susan Whitehead for leading in the singing of 0 Canada and performing three musical selections. 4.APPROVAL OF AGENDA The agenda was approved on motion of P. Jaffe,seconded by R.Campbell. 5.OFFICIAL RECORD 8.Christie, Supervisor,Corporate Services, read the following official record intothe minutes: We regretto record the deaths ofPatriciaAvey,an Educational Assistant at SirJohn A.MacDonald Public School on 2012 January 21; Shemar Gittens, a 13 year old student at Princess Anne French Immersion PublicSchool on 2012 January 22;and AyanSayed, a 16 year old student at Strathroy DistrictCollegiate Instituteon 2012 January 23. 6.RECOGNITIONS -none 7.CONFLICTS OF INTEREST -No conflicts of interest were declared. 8.CHAIR'S ANNOUNCEMENTS Chair Bennett advised that Director Tucker,Trustee Hart, and Supt.K.Wilkinson recently attended a strategic planning conference heldbythe Ministry of Education in Toronto.She notedthat there were several excellent speakers and she looks fon/vard to sharing the information gathered with trustees as the Board moves fonward In developing its strategic planning process. Chair Bennett advised trustees that they had been provided with the latest a copy of Leaders and Learners in which TVDSB staff contributed three articles. 2012 January 24...2 9.DIRECTOR'S ANNOUNCEMENTS Director Tucker advised that a copy of a Board promotion advertisement was available on trustees' desk for their information.The ad willbe placed in local newspapers. He recognized and thanked J.Maltby and community members who played an important role in the success of the anti-bullying Pledge.He noted that the anti-bullying campaign recently won a national award from the United States and will be presented to TVDSB In mid February in Florida. He commended staff for this well received and important initiative that has received international recognition. 10.PUBLIC INPUT a.CLARA BRENTON,EAGLE HEIGHTS,ORCHARD PARK AND SHERWOOD FOREST PUBLIC SCHOOLS BOUNDARY REVIEW PublicInput was received fromthe following individualsregarding the Clara Brenton, Eagle Heights, Orchard Park and Sherwood Forest Public Schools boundary review;Questions ofclarification were posed by trustees following the presentations: •Andrea Carnegie; •Sandy Levin,Orchard Park/Sherwood Forest Ratepayers; •Terron Jones,Orchard Park Parent Council; •Michelle Mannering • Dan Hinschberger. 11.ADMINISTRATIVE PRESENTATIONS a.FULL-DAY KINDERGARTEN TEAM PRESENTATION Exec.Supt.L. Elliott introduced Supt.C.Bourbonnais-IWacDonald,D.Goodwin,H.Gerrits,and school representatives who provided a detailed overview of the Full-Day Kindergarten (FDK) program, along withand video clipofFDKstudents inthe classroom.Exec. Supt.Elliott recognized the principals and vice-principals in attendance who helped ensure that a well developed FDK program has been implemented in TVDSB's schools. The following program highlights were described. Learning Areas •Personal and Social Development •Language Mathematics •Science and Technology Health and Physical Activity The 6 C's •Classroom Environment Core Instructional Strategies •Curricuiar Decisions •Concentration Courageous Conversations •Collaboration 2012 January 24...3 11.ADMINISTRATIVE PRESENTATIONS -cont' a.FULL-DAY KINDERGARTEN TEAM PRESENTATION -cont'd Elements of the Full-Dav Kindergarten Program Play-based/lnquiry Focused Curriculum What is inouirv? Student-centred •Collective brainstorming •Photo documentation Self Regulation Self-regulation is a deep,internal mechanism that enables children to engage in mindful, intentional,and thoughtful behaviours.Dr.Elena Bodrova and Dr.Deborah J.Leong Self Regulation is a Central Focus • Good self regulation skills are necessary for students to become life-long learners. Examples in the Classroom Kelso's Choices Puppet Shows Zipper Club How Do You Feel Today Chart Comfort Box Sound Machine Wind Mill Kindness Stones Turn Taking Stop Light Benefits of Full-Dav Kindergarten Time Professional collaboration Differential instruction Improved results on Phonological Screening and DRA Director Tucker advised that the Research and Assessment department has linked the success rate of students following secondary school back to their JK/SK classrooms.He noted that it is important to recognize the importance of FDK/Early Years Educators for their dedication inlaying the foundation for future year student success.He extended his heart felt thanks to all individuals involved.The staff responded to trustees'questions. 12.MINUTES OF THE 2012 JANUARY 10 BOARD MEETING a.CONFIRMATION OF MINUTES The minutes of the Regular Board Meeting of 2012 January 10 were adopted on motion of T. Roberts,seconded by R.Tisdale. b.BUSINESS ARISING FROM MINUTES -none 13.STUDENT TRUSTEES'UPDATE-none 2012 January 24...4 14.DEFERRED MOTIONS FROM 2011 DECEMBER 20 a.BOUNDARIES FOR LORD NELSON PUBLIC SCHOOL AND PRINCE CHARLES PUBLIC SCHOOL Exec.Supt.K.Dalton presented a report to establish the attendance areas for Lord Nelson Public Schooi and Prince Charies Public School to be effective 2012 September 01 as a result of the closure ofSir Winston Churchill Public School In June 2012.She was joined by Supt.M.Moynihan, Exec. Officer K. Bushell,and Planning Officer B.Seto. Exec. Supt. Dalton advised that the Board, at its meeting of 2011 June 14,approved the following motions: That the students of Sir Winston Churchill Public School be accommodated at Prince Charles and Lord Nelson Public Schools; That Sir Winston Churchill Public School at 1837 Churchill Ave,London,N5W 2L3,be closed as of 2012 June 30,and declared surplus. That a community input meeting be planned for the Fall of 2011 to consult regarding the new boundaries for Prince Charles and Lord Nelson Public Schools,effective September 2012. Following the approval of the recommendations,the Board began consultation.Parent representatives from Lord Nelson,Prince Charles and Sir Winston Churchill Public Schools, selected by their respective School Councils,formed a Focus Group and met with the area Superintendent of Education,and the Planning Officer on 2011 November 10 at Sir Winston Churchill Public School.An overview was provided which included: a.the decision of the Board of Trustees to close Sir Winston Churchill Public School as of 2012 June 30; b.the purpose of the boundary review process to gather input regarding the designation of the students from Sir Winston Churchill Public School to Lord Nelson Public School and/or Prince Charles Public School from the families of the three school communities; c. a review of current attendance area maps for the three schools including the current student enrolment of Lord Nelson Public Schooi,Prince Charies Public School,and four different geographical zones of Sir Winston Churchill Public School.A discussion of possible boundary scenarios and the advantages of each scenario were noted by the Focus Group members. d.the understanding that the placement of system level classes was determined by Program Services upon reviewing student enrolment and space availability In schools. After discussion,it was decided by the Focus Group that seven potential boundary scenarios would be taken to a Parent Community Meeting where they would be discussed,adjusted as appropriate, and finalized for inclusion in input forms to be distributed to the three school communities. The 2011 November 23 Parent Community Meeting was held at Sir Winston Churchill Public School.Attendees were advised of the purpose of the meeting - to discuss and adjust boundary scenarios and determine those that would be included in the input forms to be distributed to each family in the Lord Nelson,Prince Charies and Sir Winston Churchill Public Schools.After considerable dialogue,it was agreed that all seven boundary scenarios would be distributed to families in the three schools in order to seek their input. 2012 January 24...5 14.DEFERRED MOTIONS FROM 2011 DECEMBER 20 -cont'd a.Boundaries for Lord Nelson Public School and Prince Charies Public School -cont'd The input forms were distributed to the families of Lord Nelson,Prince Charles and Sir Winston Churchill Public Schools,asking parents for their input into the seven boundary scenarios that would designate students from Sir Winston ChurchillPublic School to Lord Nelson Public School and/or Prince Charles Public School.Attached to the survey was a backgrounder,outlining the Board decision to seek input into new school boundaries. Written descriptions of the seven boundary scenarios including advantages/concerns of each as provided by Focus Group members,resulting enrolments for each proposed boundary scenario (Appendix B),and a map to assist in illustratingthe seven scenarios were provided.Descriptors of the boundary scenarios for Lord Nelson and Prince Charles Public Schools,based on 2011 October 31 enrolment are summarized below: Scenario #1 Scenario #1 would move the entire student population {regular programming)of Sir Winston Churchill Public School to Prince Charles Public School. Scenario #2 Scenario #2 would move the entire student population (regular programming)of Sir Winston Churchill Public School to Lord Nelson Public School. Scenario #3 Scenario #3 would move Zone A of Sir Winston Churchill PS to Prince Charles Public School,and Zones B, C,and D of Sir Winston Churchill Public School to Lord Nelson Public School. Scenario #4 Scenario #4 would move Zones A and B of Sir Winston Churchill Public School to Prince Charies Public School,and Zones C and D of Sir Winston Churchill Public School to Lord Nelson Public School. Scenario #5 Scenario #5 would move Zones A, B,and C of Sir Winston Churchill Public School to Prince Charles Public School,and Zone D of Sir Winston Churchill Public School to Lord Nelson Public School. Scenario #6 Scenario #6 would move Zones A and D of Sir Winston Churchill PS to Prince Charies Public School,and Zones B and C of Sir Winston Churchill Public School to Lord Nelson. Scenario #7 Scenario #7 would move Zone D of Sir Winston Churchill Public School to Prince Charies Public School,and Zones A,Band CofSirWinston ChurchillPublicSchool to LordNelson PublicSchool. Giventhe similar preferences for scenarios#3 and#4 fromthe three combined schoolcommunities (Appendix C) coupled with the overall low response rate (157 of 838 families),the Senior Administration recommended scenario #4 as noted on the first page of this report.Scenario #4 allows for a balanced school enrolment in the two resultant schools.As well,approved Full Day Kindergarten Capital Funding will allowfor purpose-built classrooms to be constructed at Prince Charies Public School which will increase the capacity of the school to accommodate students from the designated area. Timeline:Effective 2012 September 01 2012 January 24...6 14.DEFERRED MOTIONS FROM 2011 DECEMBER 20 -cont'd a.Boundaries for Lord Neison Public School and Prince Charles Public School -cont'd RECOMMENDATIONS: 1.That the attendance area for Lord Nelson Public School effective 2012 September 01 be as follows; The current Lord Nelson Public School attendance area plus Zones C and Dof the current Sir Winston Churchill Public School attendance area as illustrated on the attached map (Appendix A),such that: "Beginning at the intersection of Beatrice Street and Dundas Street,thence proceeding in an easterly direction along the centre line of Dundas Street until its intersection with the virtual extension of Speight Boulevard,thence proceeding in a northerly direction until its intersection with the back of the lots fronting onto the north side of Oxford Street,thence proceeding in an easterly direction along the back of the lots fronting onto the north side of Oxford Street until its intersection with Crumlin Road,thence proceeding in a northerly direction along the centre line of Crumlin Road untilits intersection with Huron Street,thence proceeding in an easterly direction along the virtual extension of Huron Street until Its intersection with the point which is midway between Creamery Road and Nissouri Road, thence proceeding in a southerly direction until its intersection with Dundas Street,thence proceeding in an easterly direction along the centre line of Dundas Street until its intersection with a point which is midway between Crumlin Road and Shaw Road,thence proceeding ina southerly direction untilits intersection with the point that is midway between Gore Road and Trafalgar Street,thence proceeding in a westerly direction until its intersection with the east municipal boundary of the City of London,thence proceeding in a southerly direction along the easterly boundary of the Cityof London untilits intersection with the back of the lots fronting onto the south side of Gore Road,thence proceeding In a westerly direction along the back of the lots fronting onto the south side of Gore Road until its intersection with the east municipal boundary limits of the City of London,thence proceeding in a southerly direction along the east municipal boundary limitof the City of London until its intersection with the Thames River,thence proceeding in a westerly direction along the Thames River until the virtual intersection with Crumlin Road,thence proceeding ina northerly direction along the centre lineof Crumlin Road untilits intersection with Trafalgar Street,thence proceeding in a northerly direction along the back of the lots along the west side of Crumlin Road until its intersection with Dundas Street,thence proceeding along the centre line of Dundas Street until its Intersection with Carlyle Drive, thence proceeding in a southerly direction along the centre line of Carlyle Drive until its virtual extension of Trafalgar Street,thence proceeding in a westerly direction along the centre line of Trafalgar Street until its intersection with Clarke Road,thence proceeding in a southerly direction along the centre line of Clarke Road until its intersection with the CN railway line,thence proceeding in a westerly direction along the CN railway line until its intersection with the centre line of Falcon Street,thence proceeding ina northerly direction along the centre line of Falcon Street and Atkinson Boulevard until its intersection with Wavell Street,thence proceeding in a westerly direction along the centre line of Wavell Street until its intersection with Edmonton Street,thence proceeding in a northerly direction along the centre line of Edmonton Street until its intersection with Walkway 5/ChurchiIl Street,thence proceeding in an easterly direction along the centre line of Walkway 5/Churchill Street until the point in line with the back of the lots fronting onto the east side of Hilton Avenue,thence proceeding in a northerly direction along the back of the lots fronting onto the east side of Hilton Avenue until its intersection with Dundas Street." 2012 January 24...7 14.DEFERRED MOTIONS FROM 2011 DECEMBER 20 -cont'd a.Boundaries for Lord Nelson Public School and Prince Charles Pubilc School -cont'd Recommendations -cont'd 2.That the attendance area for Prince Charles Public School effective 2012 September 01 be as follows: The current Prince Charles Public School attendance area plus Zones A and B of the current Sir Winston Churchill Public School attendance area as illustrated on the attached map (Appendix A),such that: "Beginningat the intersection ofthe CNrailwaylineand Egerton Street (south of Margaret Street),thence proceeding in an easterly direction along the CN railway line until its intersection withthe CP railwayline,thence proceeding ina northerly direction along the CP railwaylineuntilits intersection with Dundas Street,thence proceeding inan easterly direction along the centre lineof Dundas Street untilits intersection with Beatrice Street, thence proceeding ina southerly direction along the back ofthe lotsfrontingonto the east side of Hilton Avenue until its intersection with Walkthrough 5/ChurchiII Street,thence proceeding ina westerly direction along the centre lineof Walkthrough 5/Churchill Street until its intersection with Edmonton Street,thence proceeding in a southerly direction along the centre lineof Edmonton Street until its intersection with Wave!!Street,thence proceeding in an easterly direction along the centre line of Wavell Street until its intersection withAtkinson Boulevard,thence proceeding ina southerly direction along the centre line of Atkinson Boulevard and Falcon Street until its intersection with the CN railway line,thence proceeding ina westerly direction along the CN railway line until its intersection with Egerton Street (south of Brydges Street),thence proceeding in a northerly direction along the centre lineof Egerton Street untilits intersection withthe CN railway line (south of Margaret Street)." Recommendations 1 and 2 were moved byP. Jaffe,seconded byR.Tisdale priortotheir deferment at the December 20,2011,Board meeting,and carried.Trustee Hart was absent for the vote. The Senior Administration responded to trustees'questions.Transportation withinthe boundaries was addressed.Exec. Supt. Dalton advised that STS has not yet reviewed the boundaries in full; however,she suggested that all zones would allowfor students to walk. In response to a question regarding Appendix B, it was noted that feedback received raised concern that Prince Charles Public School would be over capacity.Exec. OfficerBushell advised that the Board received $2M in funding for Year 4 FDK and that an addition would be built to accommodate the FDK students. b.BOUNDARIES FOR ADELAIDE -W.G.MACDONALD PUBLIC SCHOOL,CARADOC NORTH PUBLIC SCHOOL, NORTH MEADOWS PUBLIC SCHOOL AND THE NEW STRATHROY PUBLIC SCHOOL Exec. Supt. Dalton presented the following report to establish the attendance areas forAdelaide- W.G.MacDonald Public School,Caradoc North Public School,North Meadows Public School and the new Strathroy PublicSchool to be effective 2013 September 01 as a result of the closure of Southdale Public School and Colborne Street Public School in June 2013.She was joined by Supt. Moynihan, Exec. Officer Bushell, and Planning Officer Seto. 2012 January 24...8 14.DEFERRED MOTIONS FROM 2011 DECEMBER 20 -cont'd b.Boundaries for Adelaide - W.G.Macdonald Public School,Caradoc North Public School, North Meadows Public School and the new Strathroy Public School -cont'd The Board,at its meeting of 2011 June 28,approved the foiiowing motions: That subject to iVIinistry of Education approval for Capitai Funding,that Colborne Street Public School at 25 Colborne Street,Strathroy,Ontario N7G 2I\/I1 be closed as of 2013 June 30 and declared surplus; That Southdale Public School at 248 Keefer Street,Strathroy,Ontario N7G 1E2 be closed as of 2013 June 30; That a new JK - 8 English language elementary school in Strathroy be constructed to current Board standards; That a permanent addition,renovations and enhancements of program space be made to meet TVDSB standards for North Meadows Public School. The Board, at its meeting of 2011 June 28,approved the following motions: That subject to Ministryof Education approval for Capita!Funding,that Colborne Street Public School at 25 Colborne Street,Strathroy, Ontario N7G 2M1 be closed as of 2013 June 30 and declared surplus; That Southdale Public School at 248 Keefer Street,Strathroy,Ontario N7G 1E2 be closed as of 2013 June 30; That a new JK - 8 English language elementary school in Strathroy be constructed to current Board standards; That a permanent addition,renovations and enhancements of program space be made to meet TVDSB standards for North Meadows Public School. The Board,at Its meeting of 2011 June 28,approved the following motions: Following the approval of the recommendations,the board began consultation.Parent representatives from Adelaide-W.G.MacDonald,Caradoc North,Colborne Street,North Meadows,and Southdale Public Schools,selected bytheir respective School Councils,formed a Focus Group and met with a Trustee,the area Superintendent of Education,and the Planning Officer on 2011 November 07 at North Meadows Public School. An overview was provided which included: a.The decision of the Board of Trustees to close Colborne Street and Southdale Public Schools as of 2013 June 30. b.The purpose ofthe boundary review process was to gather input regarding the designation of the students from Southdale Public School and Colborne Street Public School to North Meadows Public School and/or the New Strathroy Public School.The review process was to involve consultation with the five school communities of Adelaide-W.G.MacDonald, Caradoc North,Colborne Street,North Meadows,and Southdale Public Schools. 2012 January 24...9 14.DEFERRED MOTIONS FROM 2011 DECEMBER 20 -cont'd b.Boundaries for Adelaide -W.G.Macdonald Public Scliool,Caradoc North Public School, North Meadows Public School and the new Strathroy Public School -cont'd c.The current attendance area maps and projected enrolments forthe five schools were reviewed. As well,enrolment data regarding students currently residing on the periphery of the Colborne Street,North Meadows,and Southdale Public Schools attendance areas were provided.A discussion of possible boundary scenarios and the advantages of each scenario were noted by the Focus Group members. d.The understanding that the placement of system level classes was determined by Program Services upon reviewing student enrolment and space availability in schools.Through the Accommodation Review Process,it was determined that the New Strathroy Public School would contain a Special Education Suite into which the self-contained classes at Adelaide-W.G. MacDonald and Colborne Street would transfer. After discussion,the Focus Group requested additional information including the breakdown of students In each attendance area by English and French Immersion programming,as well as new subdivision development projections. The 2011 November 14 Parent Community Meeting was held at Southdale Public School. Attendees were advised ofthe purpose ofthe meeting -to discuss and adjust boundary scenarios and determine those that would be included inthe Inputforms to be distributed to each familyinthe Adelaide-W.G.MacDonald,Caradoc North,Colborne Street,North Meadows,and Southdale Public Schools.Attendees were provided with maps of the current attendance areas for each of the participating schools,current enrolment by school illustrating English and French Immersion students,and a map illustratingthe development locations and enrolment estimates byschool. A summary of the possible scenarios discussed with Focus Group members,including resulting enrolment,was reviewed.After considerable dialogue,it was requested by audience members that Focus Group members re-convene and give consideration to re-drawing the boundaries for all schools involved in the boundary review process. On 2011 November 24,the Focus Group members re-convened with two trustees,the area Superintendent of Education, and the Planning Officer at North Meadows Public School. Information provided to the participants included: a Strathroy area map illustrating existing attendance areas and various geographical zones with enrolment data, a map illustrating Strathroy subdivision development and enrolment estimates,a map which illustrated current locations of students attending Adelaide-W.G. MacDonald and Caradoc North Public Schools,and estimated enrolment projections for each ofthe schools involved inthe process.Aftera lengthydiscussion, the Focus Group parent representatives developed two boundary scenarios which they believed would provide long-term viabilityto all five schools. The input forms were distributed to the families of Adelaide-W.G.MacDonald,Caradoc North, Colborne Street,North Meadows, and Southdale Public Schools,asking parents fortheir inputinto the two boundary scenarios developed bythe Focus Group members.Attached to the inputform was a backgrounder,outlining the Board decision to seek inputintoschool boundaries for North Meadows and the New Strathroy Public Schools.Written descriptions of the two boundary scenarios including the rationale for each as provided by Focus Group members,resulting enrolments for each proposed boundary scenario (AppendixC), and maps to assist in illustrating the two scenarios were provided. Descriptors ofthe boundary scenarios for schools involved inthe process,based on 2011 October 31 enrolment,are summarized below. 2012 January 24...10 14.DEFERRED MOTIONS FROM 2011 DECEMBER 20 -cont'd b.Boundaries for Adelaide -W.G.Macdonaid Public Sciiool,Caradoc North Public School, North Meadows Public School and the new Strathroy Public School -cont'd Scenario #1 Scenario #1 is illustrated on 2 separate maps,one which illustrates the town of Strathroy and the second which illustrates the current attendance areas for all four schools. Focus Group Rationale decreases the number of portables required at Caradoc North Public School accounts for the projected enrolment growth northwest of Carroll Street between the current Colborne Street and Southdale boundaries ensures the viability of Adelaide-W.G.MacDonald Public School ensures that the community of Adelaide-Metcalfe stays together n summary,scenario #1 would result In the following: current Colborne Street PublicSchool (English Programming)would attend the New Strathroy school; current Southdale Public School would attend the New Strathroy school; students on the south side ofCarroll Street,adjacent to the Southdale boundary, would attend the New Strathroy school; students residing to the southwest of the Southdale boundary (i.e., Bridlepath and new subdivision area)would attend the New Strathroy school; the North Meadows Public School attendance area would be expanded north to the 402 and west of Drury Lane;and students residing in the Adelaide-Metcalfe area,as illustrated on the second map,would attend Adelaide-W.G.MacDonald Public School. Scenario #2 Scenario #2 is illustrated on one map. Focus Group Rationale •bolsters Adelaide-W.G.MacDonald enrolment to ensure the viabilityof the school •divides student populations by the main arteries in Strathroy moving the Bridlepath and adjacent new subdivision to the New Strathroy school decreases overcrowding at Caradoc North Public School Senior Administration supports the recommendations as illustrated on page 1 of this report for the following reasons: • both the ARC Reportand the Senior Administrative Response to the ARC supported minimizing the disruption of students through a boundary review; • input collected from parents (Appendix D) clearly indicates that those families residing in the Adelaide-Metcalfe area and attending Caradoc North Public School have a strong preference for not relocating,given that redesignation occurred as of 2010 September; •similar response rates were received for scenarios #1 and #2 from the five combined school communities (Appendix D); •there was an overall low response rate (288 of 1102 families);and •enrolment projections (Appendix F)support both the ARC Report and the SeniorAdministrative Response to the ARC recommended the continued viability of Adelaide-W.G.MacDonald, Caradoc North,North Meadows and Southdale Public Schools. Timeline:Effective 2013 September 01 2012 January 24...11 14.DEFERRED MOTIONS FROM 2011 DECEMBER 20 -cont'd b.Boundaries for Adelaide -W.G.Macdonald Public School,Caradoc North Public School, North Meadows Public School and the new Strathroy Public School -cont'd RECOMMENDATIONS: 1.That the attendance area for Adelaide-W.G.Macdonald Public School Effective 2013 September 01 be as follows: The current Adelaide-W.G.MacDonald Public School attendance area. 2.That the attendance area for Caradoc North Public School effective 2013 September 01 be as follows: The current Caradoc North Public School attendance area minus the south side of Carroll Street adjacent to the current Southdale attendance area. 3.That the attendance area for North Meadows Public School effective 2013 September 01 be as follows: The current North Meadows Public School attendance area. 4.That the attendance area forthe new Strathroy Public School,subject to Ministry of Education capital funding approval,effective 2013 September 01 be as follows: The current Colborne Street Public School attendance area for English Programming,the current Southdale Public School attendance area,and the south side of Carroll Street adjacent to the current Southdale attendance area. "Beginning at a point which is the intersection of Melbourne Road and the west limit of the Strathroy Municipal Cemetery,thence proceeding in a northerly direction to its intersection withthe Sydenham River,thence proceeding inan easterly direction along the Sydenham River to a point which intersects with the virtual extension of the back of the lots along the east side of Parkview Drive,thence proceeding ina southerly direction to its intersection with HickoryDrive,thence proceeding ina westerly direction along the centre lineofHickoryDrive to its intersection with the back of the lots fronting onto to east side of Metcalfe Terrace, thence proceeding in a south-easterly direction along a virtual extension of the back of the lots fronting onto the east side of Parkview Drive,Hemlock Boulevard and Willow Crescent to Its intersection with Glengyle Drive,thence proceeding in a southwesterly direction to its intersection with the Railway line,thence proceeding ina westerly direction along the Railway lineuntilits intersection with Caradoc Street South,thence proceeding ina southerly direction along the centre lineof Caradoc Street South untilits intersection withCarroll Street,thence proceeding ina southwesterly direction along the back ofthe lotsfrontingonto the south side of Carroll Street/Calvert Drive until its intersection with Park Street,thence proceeding in a northerly direction along the back of the lots fronting onto the west side of Park Street continuing to include the back of the lots fronting onto the west side of Southfield Drive plus all homes frontingonto Sharpe Driveand VineAvenue, eventually intersecting withthe centre line of Melbourne Road,thence proceeding in a westerly direction along the centre line of Melbourne Road untilIts intersection with the west limitof the Strathroy Municipal Cemetery." Recommendations 1 through 4 were moved byJ. Coglin,seconded by B. McKinnonpriorto their deferment at the December 20,2011,Board meeting,and carried. 2012 January 24...12 14.DEFERRED MOTIONS FROM 2011 DECEMBER 20 -cont'd b.Boundaries for Adelaide -W.G.Macdonald Public Sctiooi,Caradoc North Public School,North Meadows Public School and the new Strathroy Public School -cont'd Exec.Supt.Dalton advised that the Senior Administration intends to obtain written feedback from aiifamilies who did not initially respond to the survey and will provide an update to trustees. The anticipated OTG final numbers for each school within the boundaries, commencing in2014, were discussed along with the required pupil places to relocate the system special education class when the new facilities are constructed. 15.REPORTS FROM THE ADMINISTRATION a.MANAGEMENT OF STUDENT CONCUSSIONS BY TVDSB STAFF Exec.Supt.L.Elliott presented the following report on how staff manage student concussions.She was joined by Learning Supervisor P.McKenzie and K.Heard. At the 2011 November 8 Board meeting,Trustee Roberts put forward the following motion: That staff be required to conduct annual reviews of how head injuries are managed in the playing areas,the playground and in the classroom and report back to the Board annually in September for the previous school year. The motion was deferred to the 2012 January 24 Board meeting after receipt of a report from the Administration. Current Practice All schools have been provided with,and are required to follow,the 2010 Ontario Physical and Health Education Association (OPHEA)Safety Guidelines.In-service has been provided.In the past,to TVDSB teachers.These Guidelines can be accessed through the TVDSB Portal as itis not a public document.It was funded through Program Services. The Safety Guidelines were developed by OPHEA in partnership with the Ontario School Board's Insurance Exchange (OSBIE),the Canadian Intramural Recreation Association -Ontario (CIRA- ON),the Ontario Federation of School Athletic Associations (OFSAA),and the Ontario Association for Supervisors of Physical and Health Education (OASPHE).The Safety Guidelines are managed by OPHEA and are funded through a fee-for-service model. An extensive procedure developed by OPHEA on 'Physical Activity and Sport Related Concussion' is attached to this report.Teachers and coaches are responsible for following these guidelines. Principals are responsible for monitoring. Currently,there is no central statistical collection of data regarding injuries sustained by students through elementary or secondary physical education instruction or athletics. Discussion attheTVRA December 2011 meeting indicated that additional staff and coach training may be warranted,given the heightened awareness about the impact of concussions.While the Learning Coordinators (Secondary Athletics and Health/Physical Education)have been vigilant about providing on-going communication to teachers,there is always a need to engage In dialogue with teachers,teacher/coaches and the community,especially those who are new to their roles. 2012 January 24...13 15.REPORTS FROM THE ADMINISTE^TION -cont'd a.MANAGEMENT OF STUDENT CONCUSSIONS BY TVDSB STAFF -cont'd Additionally,they would liketo propose the development of an Ad Hoc Task Force to examine reporting protocols and procedures inthe area of concussions withinthe TVDSB.Participants of a Task Force might include; local physicians and sports medicine practitioners, coaches/trainers/professors from UWOand Fanshawe College, TVDSB teacher coaches, school administrators,and Program Services staff. Timeline:Training in spring 2012 Task Force-spring 2012 It was queried whether teachers are equipped with appropriate information regarding the implications that concussions can have on an individual's learning.It was noted that all principals have had training in accordance with OPHEA Guidelines and that there is a general practice in place for all teachers.It was noted that dialogue on procedures and supports need to take place on assisting students who come back to the classroom following an Injury.Itwas noted that from time to time parents pressure teachers to have their students return to school prior to receiving clearance from a medical professional. Director Tucker advised that there are supports available to assist students through recovery and encouraged the use of the practices that are in place. He noted that it is up to the principal's discretion whether any health-related limits are included in a student's Ontario Student Record. Trustee Roberts withdrew his request for an annual review and expressed his appreciation on the proposal to establish a Task Force to continue to address the matter.He requested that trustees be kept apprised of the progress made in this regard. The Issue regarding incidents on the school yard relatingto minorhead trauma was discussed.It was noted that itisthe practice forthe school to contact the parent at the timeofthe incidentand/or at the end of the school day. b.THAMES VALLEY DISTRICT SCHOOL BOARD ENROLMENT VERSUS CAPACITY SUMMARY 2011-2012 On behalf of the Capital Planning Co-ordinating Committee,Exec. Supt. Dalton provided the following summary report on the 2011-12 OTG capacity of schools versus the 2011 October 31 FTE count. Analysisof 2011-12 Enrolment Versus Capacity Summary compared to 2010-11; •Operating six fewer schools; Number of schools with less than 100%capacity remained the same; • In schools with less than 100%capacity there were 14,259.23 excess pupil places located in both panels which is a decrease of 16.21 pupil places; Excess capacity inthe elementary panel decreased by4.6% or 461.19 pupil places; Excess capacity inthe secondary panel Increased by 10.5%or 444.98 pupil places; • Number of schools at 100%capacity or greater decreased inthe elementary panel to 30 from 35 and in the secondary panel to seven from eight. 2012 January 24...14 15.REPORTS FROM THE ADMINISTRATION -cont'd b.Thames Valley District School Board Enrolment versusCapaclty Summary 2011-2012 -cont'd NOTE; 2011-12 revisions to the SFIS with respect to changes to the OTG and the 2011 October 31 FTE count have been submitted to but not yet validated by the i\/Iinistry of Education. Loading for JK/SK Classrooms are still loaded at 20. (Years 1 and 2 FDK sites have been identified in bold in the reports) •Closed schools with no 2011-12 Enrolment have not been included in the report. •The Ministryof Education includes the OTG for all Continuing and Alternative Education sites in the secondary panel,but for clarification of actual capacities for the secondary panel these sites have been removed from the 2011-12 summary reports. Clarification was sought on the 14,000 empty pupil places where a school is operating at less than 100 percent capacity.Exec.Officer Bushell noted that a net amount would provide a false determination for capacity.He advised that funding for schools is affected by empty pupil places. The Board receives approximately $7 per square foot for every elementary student.As a result, schools are not able to access full funding and the Board may only qualify for top-up funding for schools with empty pupil places. The issue of French Immersion was raised and noted that the program currently offered does not appear to be a solution to addressing the empty pupil places. In response to a question,it was noted that surplus space can reduce capacity numbers by demolishing a wing,pursuing Best Start Programs and/or daycare initiatives and facility partnerships,as well as selling portions of a building to a municipality. c.2012-2013 SCHOOL YEAR CALENDARS Director Tucker requested that the report on the 2012-2013 School Year Calendars be withdrawn for further consideration by the Administrative Council. It will be brought back at a later date ensuring that the Ministryof Education timelines for submission are met. d. EXTENDED FRENCH IMMERSION CLASS (GRADE 7) AT ROCH CARRIER FRENCH IMMERSION PUBLIC SCHOOL Exec.Supt Dalton provided the following report to provide information on creating an extended French Immersion class (Grade 7)at Roch Carrier French immersion Public School.She was Joined by Supt.M.E.Smith and Learning Supervisor E.Gibiiing. Trustees were advised that the Board's French as a Second Language:Immersion and Extended Elementary independent procedure states,under Section 7.1,that "The entry point for Extended French shall be September of Grade Seven."Section 7.5 states that "The Board will continue to designate schools to host the Extended Program." In December 2011,1759 surveys were distributed to the parents of Grade 5 and 6 students within Oxford County to determine the levelof interest inoffering an Extended French Immersion Program at Roch Carrier French Immersion Public School effective 2012 September 01.Of the 907 surveys returned (51.56%),the results indicated a preliminary 16.6 percent parent interest inenrolling their children in the Extended French Immersion program for Grade 7.Based on the surveys there was a greater interest expressed from the parents of current Grade 5 students. 2012 January 24...15 15.REPORTS FROM THE ADMINISTRATION -cont'd d.Extended French Immersion Class (Grade 7)at Roch Carrier French Immersion Public School -cont'd Parents of Grade 6 students in Oxford County who showed an interest through the surveys were offered the program for implementation in September 2012.As of 2012 January 10,parents of 16 students indicated yes on the Intent to Register form.They continue to contact homes in order to receive answers from those who are undecided regarding registration of Grade 6 Oxford County children In Extended French Immersion for September 2012. Administrative Council met on 2012 January 16. At this time the numbers do not support the establishment of a Grade 7 Extended French Immersion class at Roch Carrier French Immersion PublicSchool. Should the registration number reach 24 priorto March 1,Senior Administration will return to the Board with the revised Information. Timeline 2012 January 25 Communication to Roch Carrier French Immersion Public School Administration Communication to Oxford County elementary schools Communication to parents who indicated yes on the Intent to Register Form 2012 March 01 Review responses re Intent to Register Exec. Supt. Dalton advised trustees that the Senior Administration is not recommending extended French at this time as they do not have the results nor the commitment from the community to establish the program; however, they may bring a report back later inthe year should interest be expressed.They will continue to survey the area annually to see Ifthere is interest for a Grade 7 extended French program.Exec.Supt.Dalton noted that it does,however,look promising for the next school year. Senior Administration responded to questions from trustees.It was confirmed that allofthe Oxford County attendance area was surveyed. Concern was raised overthe current capacityand potential addition of more on-site portables.Exec.Supt.Dalton noted that there is no Ministryfunding for French Immersion priorities and the Board will need to look at long-term solutions using Board funds through the budget process.French Immersion expansions are listed as priority two. It was suggested that a program be offered at non-French Immersion schools that have excess space. e.ADDITIONAL FULL DAY KINDERGARTEN SPECIAL EDUCATION STAFFING Exec. Supt.L.Elliott presented the following report on additional Full-Day Kindergarten Special Education staffing.She was joined bySupt.K.Edgar and Supt.K.Meeson who provided a detailed summary. Trustees were advised that during the completion and confirmation of revenues and expenses for the 2011-12 revised estimates,it was determined that Thames Valley District School Board would receive additional funding through Special Education revenues to provide support for students in the Full-day Kindergarten (FDK)program.These revenues consist of the High Needs Amount (HNA)(including Measures of Variability),Special Equipment Amount (SEA)and Behavioural Expertise Amount (BEA).These board specific revenues are paid to the Board in September, Marchand June ofthe school year through the Educational Programs-Other (EPO)process.These revenues are inaddition to the Special Education Per PupilAmount (SEPPA) that was specifically listed inthe Appendix detailing the EPO revenues for the FDKprogram. 2012 January 24...16 15.REPORTS FROM THE ADMINISTRATION -cont'd e.Additional Full Day Kindergarten Special Education Staffing -cont'd As with all Special Education revenues,these amounts must be specifically used to support the incremental costs of supporting students with special needs.Any amounts unspent in one year are carried forward to the next to be used by Special Education.The additional funds available for staffing total $580,594.This will ensure thatTVDSB has the supports available to assist these early learners in the system. Currently,there are 19 Phase I and 6 Phase II FDK programs in Thames Valley. Next year,an additional 36 schools will be added in Phase III.Part of this proposal will address preparing for the next school year for some of these high needs students (meetings,behavioural and safety plans, observations,transition plans,assigning of support staff). In addition,there are increased requirements for Educational Assistant's and professional support staff (Psychology,Social Work, Speech &Language)to support these FDK students with special education needs.Casual (temporary)staff will be allocated and will be assigned by the Special Education department. Funds are being allocated as follows; 10.0 Educational Assistants 1.0 Psychologist/Psychometrist 3.0 Speech &Language Pathologists 2.0 Social Workers -casual 3.0 Full-Day Kindergarten Teachers on Special Assignment (TOSA's) A plan will be developed for 2012-2013 once funding has been confirmed for Special Education FDK support and staffing. Cost/Savings:NEW:$576,339 for FDK High Needs Amount NEW:$4,255 for FDK Behavioural Expertise Amount TOTAL:$580,594 Director Tucker advised that the Administration presented the report for information noting the casual positions are not new. He anticipates that there will be some new positions through the budget staffing process which will come to the Board for approval. He stressed that the TVDSB will not turn away early year student registrations because of physical, medical or special education needs and this kind of staffing willallow for that.He advised that this is an emerging provincial issue and the Board will continue to assess the needs of the students A motion to sit past 11:00 p.m. to 11:30 p.m.was approved on motion ofT. Grant,seconded by G. Hart. 16.REPORTS OF COMMITTEES a.THAMES VALLEY PARENT INVOLVEMENT COMMITTEE UPDATE -none 2012 January 24...17 16.REPORTS OF COMMITTEES -cont'd b.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE,2012 JANUARY 10 2:15 p.m. -3:00 p.m. MEMBERS ADMINISTRATION AND OTHERS Thames Valley Children's Centre,J.Gritzan (Chair)Elementary Principal, L.Carswell Trustee,T.Grant (Vice-Chair)Elementary Principal,R.Culhane Autism Ontario,J.Wright Learning Supervisor,J.Johnston Children's Aid Society of London &Middlesex,M.Secondary Principal, N.Fader -1:00 Cvetkovlch Secondary Vice-Principal, V.Towell Chlppewas of the Thames,C.Dendias Superintendent of Education, Community Living London, S. Wilson Special Education,K.Edgar Easter Seal Society,A.Morse Epilepsy Support Centre,B.Harvey FASD E.LM.O.,T.Ashby Learning Disabilities Association of Ontario,T.Fawdry Thames Valley Council of Home and School Associations, A.Morell Trustee,R.Campbell Vanler Children's Services,B.Montminy Voice for Hearing Impaired Children, M.Barbeau +1:00 Regrets;Association for BrightChildren, D. Ensing Trustee J.Bennett Absent:none Guests:C.Dolmage,Learning Coordinator,Special Education,Thames Valley District School Board 1.CALL TO ORDER The meeting was called to order at 12:15 p.m. In the Thames Room at the Education Centre by Superintendent K.Edgar. 2.ELECTION OF TRUSTEE CHAIR AND AGENCY VICE-CHAIR K.Edgar noted that Chair and Vice-Chair roles alternate each year between a TVDSB trustee and an agency representative.Thisyear, the ChairofSEACisto be an agency representative and a trustee will serve as Vice-Chair. Nominations were collected for the Chair.Nominees were asi^ed if willing to stand.As a result of the process,J. Gritzan was elected as Chair. Nominations were collected for the Vice-Chair.Nominees were asked ifwilling to stand.As a result of the process,T.Grant was elected as Vice-Chair.All ballots were destroyed. 3.FASD TRAINING UPDATE Learning Supervisor J.Johnston introduced C. Dolmage, Learning Coordinator, Special Education. Ms.Dolmage recently attended a training session on FASD (Fetal Alcohol Syndrome Disorder) and provided the committee withhighlights ofthe three day session.Ms. Dolmage noted It was an excellent professional development experience. 4.CONFIRMATION OF AGENDA The agenda was amended to add lEP (Individual Education Plan)Statistics,Accommodation Review Committee Update, Staffing Informationand Categories ofExceptionalities memo from B. Finlayof the Ministry of Education. The agenda was approved as amended. 2012 January 24...18 16.REPORTS OF COMMITTEES -cont'd b.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE •cont'd 5.CONFLICTS OF INTEREST-none 6.MINUTES OF MEETING FROM 2011 DECEMBER 05 The minutes were approved as printed. 7.BUSINESS ARISING FROM THE MINUTES OF 2011 DECEMBER 05 -none 8.MEMBER PRESENTATION C.Dendias,presented an overview of Chippewas of the Thames First Nations as part of SEAC's action plan. 9.NEW BUSINESS Superintendent K.Edgar distributed updated reports on; Number of Students by Exceptionality and Grade Grade 12 Students on an lEP. Superintendent K.Edgar noted a request was made at the 2011 December Board meeting to provide an update to SEAC regarding the current ARC'S (Accommodation Review Committee). The following ARC's have been approved by the Board to proceed; • London Secondary Vocational &Technology Program (Clarke Road,H.B.Beal,Montcalm, Saunders,Sir George Ross,and Thames Secondary Schools) Centra!London Elementary (Bishop Townshend,Lome Avenue,and St.George's Public Schools) Tillsonburg Elementary (Annandale,Maple Lane,Rolph Street,and South Ridge Public Schools) •Western Elgin Elementary (Aldborough and Dunwich-Dutton Public Schools,and West Elgin Senior Elementary School) Superintendent K.Edgar advised the committee that as a result of revised funding estimates, there is additional funding available for full-day kindergarten special education staffing.Three temporary positions for Teacher on Special Assignment to support programming for full-day kindergarten students with special education needs will be posted on 2012 January 11.Funding for additional temporary staff for speech pathoiogists,educational assistants and psychology staff may be available in the near future. A.Morse discussed the memo dated December 19,2011,from B. Finlay of the Ministry of Education regarding categories of exceptionalities.Itwas noted that the current categories can accommodate all diagnoses and the existing categories will not change.The memo will be forwarded to SEAC members for informational purposes. 10.FORUM ASSOCIATION UPDATES B.Montminy noted the amalgamation between Western Area Youth Services,Cralgwood Youth Services,Oxford Elgin Child & Youth Centre and Vanler Children's Services is no longer possible due to Ministry funding shortfalls. LDALR (Learning Disabilities Association of London Region are hosting 'A Parent Advocacy Workshop Series;on February 9,16,23 and March 1,2012.Further Information may be found at www.ldalondon.ca under News and Events. A.Morse noted that the Ontario Association for Families of Children with Communication Disorders are looking for parents of children with speech and language challenges to appear on a video being developed through Parent Engagement Grants. 2012 January 24...19 16.REPORTS OF COMMITTEES -cont'd b.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd 10.FORUM ASSOCIATION UPDATES -cont'd FASD ONE has received $1 OO.OOO.OOfrom Public Health Agency Canada to chaira awareness campaign in September.FASD ONE has put together a strategic plan to present to the ministries regarding cooperation between the ministries.There isa local symposium tentatively scheduled for May 26,2012 featuring Diane Malbin,M.S.W. J. Wright noted the CADDA (Community Alliancefor Developmental Disabilitiesand Autism) Conference will be held at the Hellenic Community Centre in London on April25 and 26,2012. The keynote speaker will be Temple Grandin's mother,Eustacia Cutler,author of AThorn in Mv Pocket:Temple Grandin's Mother Tells the Family Storv.Registration and further information may be found at http://www.cadda.ca. The next SEAC meeting is Ross Secondary School.Please park at the back of the school. 11.FUTURE MEETING DATES Day Time Location Tuesday,February 07, 2012 11:45 am-03:00 pm Ross Secondary School Tuesday,March 06,2012 11:45 am-03:00 pm Thames Room,Education Centre Monday,April 02,2012 06:30 pm-09:30 pm London Room,Education Centre Monday,May 07,2012 06:30 pm-09:30 pm London Room,Education Centre Tuesday,June 05.2012 11:45 am-03:00 pm Dundas Room.Education Centre 12.FUTURE AGENDA ITEMS 1.Five minute member Presentations (TVCHSA - TBA,Vanler -February) 2.Board Improvement Plan for Student Achievement Planning 3.SEAC Learning Website 4. Learning Disabilities Association London Region update on Girl Talk program (March) 5.Developmental Services Ontario (DSO)Organizations Presentation 6.Special Education "Ina Perfect World" 13.ADJOURNMENT The meeting adjourned at 2:08 p.m. on motion. RECOMMENDATIONS:none J.GRITZAN Chairperson 0.REPORT OF THE BUDGET ADVISORY COMMITTEE,2012 JANUARY 16 5:02 -5:33 p.m. MEMBERS PRESENT ADMINISTRATION AND OTHERS T.Roberts (Chair)J.Bennett J. Coghlin R.Tisdale (5:06) J.Todd (via teleconference) Absent:W.Huff K.Meeson S.Christie K.Young Supt.K.Meeson opened the meeting pending the election ofthe Committee Chair. 2012 January 24...20 16.REPORTS OF COMMITTEES -cont'd c. REPORT OF THE BUDGET ADVISORY COMMITTEE,2012 JANUARY16 1.APPROVAL OF AGENDA The agenda was approved by motion. 2.CONFLICTS OF INTEREST -none declared 3.ELECTION OF 2012 COMMITTEE CHAIR Supt.K.Meeson presided over the election of the 2012 Committee Chair.Trustees Roberts and Todd were nominated.Trustee Roberts was elected Chair. 4.MEETING DATES Chair Roberts suggested establishing regular committee meeting dates to enable interested trustees to attend. Itwas agreed to schedule meetings on identified Monday evenings from 5:00-7:00 p.m. with emergency meetings called as required.The next meeting was scheduled for February 13 to consider the guiding principles,budget assumptions and the draft calendar. 5.BUDGET INFORMATION SESSIONS Chair Roberts suggested holding budget information sessions on Transportation,Program services (staffdevelopment, program priorities,full-day kindergarten,technology,special education)and Capital. He will speak withthe Senior Administration regarding the presentations and timelines following which dates and times will be established.Itwas agreed that presentation material will be distributed to trustees priorto the sessions. 6.OTHER BUSINESS-none 7.NEXT MEETING The next meeting was scheduled for February 13 from 5:00-7:00 p.m. 8.ADJOURNMENT A motion to adjourn was moved and carried at 5:33 p.m. RECOMMENDATIONS:none TERRY ROBERTS Chairperson d.REPORT OF THE CHAIRS'COMMITTEE,2012 JANUARY 18 9:08 a.m.-11.56 a.m. MEMBERS ADMINISTRATION AND OTHERS J.Bennett (Chair)G.Hart T.Grant R.Tisdale B.Tucker S.Christie 1.APPROVAL OF AGENDA Items 10 a and bwere added to the agenda. Itwas approved, as amended, by motion. 2.CONFLICTS OF INTEREST -none declared v_- 2012 January 24...21 16.REPORTS OF COWIMITTEES -cont'd d.REPORT OF THE CHAIRS'COMMITTEE,2012 JANUARY 18 -cont'd 3.REVIEW OF 2012 JANUARY 24 BOARD AGENDA The agendas for the in-camera and public Board meetings of 2012 January 24 were discussed and updated.Because of the anticipated length of the meeting,it was suggested that discussion of information items be deferred to the next meeting and considered under "Business Arising". The Committee was reminded that this is the first meeting towards the transition to paperless meetings. 4.CORRESPONDENCE -none 5.STATUS OF TUITION AGREEMENTS Exec.Supt.L.Elliottjoined the meeting to provide an update on the status of the First Nations tuition agreements and to speak to the request for membership on the London Secondary Vocational and Technology Accommodation Review Committee (ARC).She advised that changes have been made as to how charges to the bands are set.All three bands have approved an agreement.Oneida and Chippewa have approved participating in a single agreement effective January 1,2012, including the opportunity for a mid-year review. Exec. Supt.Elliott advised that the Ministry of Education has indicated that special education will be treated similar to other processes inthe boards related to how students are identified and receive board supports.She advised that no additional funds have been received to provide for First Nations special education student needs. Exec. Supt.Elliott described how Native language is funded and suggested that trustees be Invitedto attend a future First Nations Advisory Committee to hear a presentation on the tuition agreements.She further suggested that an official signing be scheduled at an upcoming Board meeting and include a smudging ceremony.It was agreed to schedule the signing and ceremony for the March 6 Board meeting.Exec.Supt.Elliott will make the necessary arrangements. The issue of First Nations representation on the London Secondary Vocational and Technology Accommodation Review Committee was discussed.A request has been received to have one community member fromthe FMNI community and one municipal representative included on the ARC. 6.STRATEGIC PLAN The Committee discussed progress made in the Strategic Planning process at the session held on January 17 withthe principalfacilitators. The next meeting is scheduled for January 31. 7.ADDITIONAL ARC MEMBERSHIP A request for the First Nations trustee to sit on the London Secondary Vocational and Technology ARCwas considered.Exec. Supt.Elliott reported on the provision for the First Nations to applyfora community representative to siton an ARC under the tuition agreement. Itwas agreed that an FMNI community representative will be sought to serve on the ARC, thereby allowingthe First Nations trustee to vote at the Board table. It was suggested that further community representatives be sought to serve on the London Secondary Vocational and Technology ARCto address other interests ofthe community, e.g. special education.The matter and possible appointments will be considered at the next Chairs'Committee meeting. 2012 January 24...22 16.REPORTS OF COMMITTEES -cont'd d.REPORT OF THE CHAIRS'COMMITTEE -cont'd 8.COMMUNITY AND MUNICIPAL ARC APPOINTMENTS Director Tucker presented the applications for the community and municipal appointments for the Town of Tillsonburg and the Central London Elementary Accommodation Review Committees. After considering the applications,the following motion was moved and carried: That the following community and municipal appointments for the Town of Tillsonburg and the Central London Elementary Accommodation Review Committees be approved: Community Representative Municipal Representative Town of Tillsonburg Amy Foster Councillor M.Getty Councillor C.Rosehart Central London Elementary Jennifer Diplock — Itis anticipated that requests for the community and municipal representatives for the Western ElginARC will be sought before the end of January. 9.MEETINGS WITH AREA MPPS Trustee Hart suggested that a meeting be scheduled with the district MPPs before budget deliberations begin. It was further suggested that area meetings be considered with topics specific to the area.Director Tucker will investigate possible dates for the district meeting noting it will be dependent on the MPPs'availability. 10 OTHER BUSINESS a.Promotional Campaign Director Tucker advised that a system promotional campaign is underway through paper, radio and television media related to the upcoming Grade 9 registration.He confirmed that secondary schools will hold information sessions and send invitations to Grade 8 students. He will describe the Initiative under "Director's Comments"at the January 24 Board meeting. b. Hospitality Trustee Grant advised that there was an article in the St.Thomas Times Journal recently regarding hospitality expenses.The need for continued restraint in spending was stressed. 11.IN CAMERA The committee moved in camera at 10:56 a.m.to discuss a transportation matter.It reconvened in public session at 11:45 a.m. The following motion was moved and carried: That the Board Chair write a letter to the Minister of Education regarding the significant legal situation boards have been subjected to as a result of the delay in the Ministry releasing its report on Transportation,concerns related to the consortia governance structure and the RFP process. 2012 January 24...23 16.REPORTS OF COWiMITTEES -cont'd d.REPORT OF THE CHAIRS'COMMITTEE -cont'd 12.FUTURE MEETINGS The following Committee meetings were scheduled for at 9:00 a.m. February 1,15,29; March 21; April 4,18; May 2, 16;and June 6,20. 13.ADJOURNMENT The meeting adjourned at 11:46 a.m.by motion. RECOMMENDATIONS: 1.That the following community and municipal appointments for the Town of Tilisonburg and the Central London Elementary Accommodation Review Committees be approved: Community Representative Town of Tilisonburg Municipal Representative Amy Foster Councillor M.Getty Councillor C.Rosehart Central London Elementary Jennifer Diplock — 2.That the Board Chair write a letter to the Minister of Education regarding the significant legal situation boards have been subjected to as a result of the delay in the Ministry releasitig its report on Transportation,concerns related to the consortia governance structure and the RFP process. J.BENNETT Chairperson Recommendations 1 and 2 were approved on motion of G. Hart,seconded by T.Grant, e.REPORT OF THE COMMITTEE OF THE WHOLE - IN CAMERA,2012 JANUARY 24 MEMBERS PRESENT ADMINISTRATION AND OTHERS J.Bennett (Chair)P.Jaffe B.Tucker P.Tufts 8.Amri B.McKlnnon M.Sereda 3.Christie R.Campbell 8.Poihill L.Griffith-Jones K.Young J.Coghlin T.Roberts T.Grant P.Sattler G.Hart R.Tisdale J.Todd Regrets;W. Huff, W.J.Tai 2012 January 24...24 16.REPORTS OF COMMITTEES -cont'd e.REPORT OF THE COMMITTEE OF THE WHOLE - INCAMERA,2012 JANUARY 24 -cont'd The Committee met in camera from 5:05-6:10 p.m. 1.APPROVAL OF AGENDA The agenda was approved by motion. 2.CONFLICTS OF INTEREST -No conflicts of Interest were declared. 3.Confidential legal and personal matters were discussed. 4.RISE AND REPORT A motion to rise and report was moved and carried at 6:10 p.m. RECOMMENDATION: That the motions approved at the in-camera session of January 24,2012,related to retirements by mutual consent,appointments to permanent teaching status and termination of an employee be approved. JOYCE BENNETT Chairperson Recommendations 1 through 3 were moved by G. Hart,seconded by R.Tisdale and carried. 17.COMMUNICATIONS a.ONTARIO PUBLIC SCHOOL BOARDS'ASSOCIATION -UPDATE -none b.SPECIAL EDUCATION ADVISORY COMMITTEE APPOINTMENT A letter was received from Autism Ontario - London requesting a change for the Alternate position for TVDSB's Special Education Advisory Committee.The following motion was moved by R. Tisdale,seconded by T.Grant and carried; That S.Bishop be appointed the alternate representative for Autism -Ontario -London on the Board's Special Education Advisory Committee. 18.NOTICE OF MOTION -none 19.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -none 20.ADDITIONAL ITEMS -none 21.QUESTIONS/COMMENTS BY MEMBERS Trustee Todd commended Trustee Sattler on her article recently published regarding policy change in the province. 2012 January 24...25 22.ADJOURNMENT The meeting adjourned at 11:23 p.m. on motion of P. Jaffe,seconded by R. Tisdale. Confirmed: Chairperson 2012 January 24...26 SUMMARY OF APPROVED RECOMMENDATIONS OF 2012 JANUARY 24 That the attendance area for Lord Nelson Public Schooleffective2012 September 01 be as follows: The current Lord Nelson PublicSchool attendance area plus Zones C and D of the current Sir Winston Churchill PublicSchool attendance area as illustratedon the attached map (Appendix A), such that: "Beginning at the intersection of Beatrice Street and Dundas Street,thence proceeding in an easterly direction along the centre line of Dundas Street until its Intersection with the virtual extension of Speight Boulevard,thence proceeding Ina northerlydirection until itsIntersection with the back ofthe lots fronting onto the northside ofOxfordStreet,thence proceeding inan easterly direction along the back of the lots fronting onto the north side ofOxford Street untilits intersection with Crumlin Road,thence proceeding ina northerlydirectionalongthe centre lineof Crumlln Road until itsintersection with HuronStreet,thence proceeding inan easterly direction along the virtual extension of Huron Street until itsintersection with the pointwhichis midwaybetween Creamery Road and Nissouri Road,thence proceeding in a southerly direction until its intersection with Dundas Street,thence proceeding inan easterly direction along the centre line of Dundas Street untilits intersection witha pointwhich is midway between Crumlin Road and Shaw Road,thence proceeding ina southerly direction untilits intersection withthe pointthat is midway between Gore Road and Trafalgar Street,thence proceeding ina westerly direction untilits intersection withthe east municipal boundaryofthe City ofLondon,thence proceeding ina southerlydirectionalong the easterly boundary ofthe City of London until its intersection with the back ofthe lots fronting onto the south side ofGore Road,thence proceeding ina westerly directionalong the back ofthe lots fronting onto the south side of Gore Road until its intersection withthe east municipal boundary limitsof the City of London,thence proceeding in a southerly direction along the east municipal boundary limitofthe Cityof London untilits intersection withthe Thames River,thence proceeding in a westerly direction along the Thames River until the virtual intersection with Crumlin Road, thence proceeding ina northerly direction along the centre lineofCrumlin Road untilits intersection with Trafalgar Street,thence proceeding ina northerlydirection along the back ofthe lots along the west side of Crumlin Road untilits intersection with Dundas Street,thence proceeding along the centre lineof Dundas Street untilitsintersection withCarlyleDrive,thence proceeding ina southerly direction along the centre lineofCarlyle Driveuntilitsvirtual extension of Trafalgar Street,thence proceeding Ina westerly direction along the centre line of Trafalgar Street untilits Intersection with Clarke Road,thence proceeding ina southerly direction along the centre lineofClarke Road until its intersection withthe CN railway line,thence proceeding ina westerly direction along the CN railway line until its intersection with the centre line of Falcon Street,thence proceeding in a northerly direction along the centre line of Falcon Street and Atkinson Boulevard untilits intersection with Wavell Street,thence proceeding ina westerly direction along the centre line ofWavell Street until Its Intersection with Edmonton Street,thence proceeding in a northerly direction along the centre line of Edmonton Street until its intersection with Walkway 5/Churchill Street,thence proceeding inan easterly directionalong the centre lineofWalkway 5/Churchill Street until the point inline with the back of the lots fronting onto the east side of Hilton Avenue,thence proceeding in a northerly direction along the back of the lots fronting onto the east side of Hilton Avenue untilits intersection with Dundas Street." That the attendance area for Prince Charles Public School effective 2012 September 01 be as follows: The current Prince Charles Public School attendance area plus Zones Aand Bof the current Sir Winston ChurchillPublicSchool attendance area as illustrated on the attached map (AppendixA), such that: "Beginning at the intersection ofthe CN railway line and Egerton Street (south ofMargaretStreet), thence proceeding inan easterly direction along the CN railway line untilits intersection with the CP railwayline,thence proceeding ina northerlydirectionalong the CP railwaylineuntilits intersection 2012 January 24...27 with Dundas Street,thence proceeding In an easterly direction along the centre line of Dundas Street until its intersection with Beatrice Street,thence proceeding ina southerly direction along the back of the lots fronting onto the east side of Hilton Avenue untilits intersection with Walkthrough 5/Churchill Street,thence proceeding ina westerly direction along the centre lineof Walkthrough 5/Churchill Street until its intersection with Edmonton Street,thence proceeding in a southerly direction along the centre line of Edmonton Street until its Intersection with Wavell Street,thence proceeding in an easterly direction along the centre line of Wavell Street until its intersection with Atkinson Boulevard,thence proceeding in a southerly direction along the centre line of Atkinson Boulevard and Falcon Street until its intersection with the CN railway line,thence proceeding in a westerly direction along the CN railway line until its intersection with Egerton Street (south of Brydges Street),thence proceeding in a northerly direction along the centre line of Egerton Street until its intersection with the CN railway line (south of Margaret Street)." That the attendance area for Adelaide-W.G.Macdonald Public School Effective 2013 September 01 be as follows: The current Adelaide-W.G.MacDonald Public School attendance area. That the attendance area for Caradoc North Public School effective 2013 September 01 be as follows: The current Caradoc North Public School attendance area minus the south side of Carroll Street adjacent to the current Southdale attendance area. -That the attendance area for North Meadows Public School effective 2013 September 01 beasfollows: The current North Meadows Public School attendance area. -That the attendance area for the new Strathroy Public School,subject to Ministry of Education capital funding approval,effective 2013 September 01 be as follows: The current Colborne Street Public School attendance area for English Programming,the current Southdale Public School attendance area,and the south side of Carroll Street adjacent to the current Southdale attendance area. "Beginningat a pointwhichisthe intersectionofMelbourneRoad and the west limit ofthe Strathroy Municipal Cemetery,thence proceeding in a northerly direction to its intersection with the Sydenham River,thence proceeding inan easterly direction along the Sydenham Riverto a point which intersects with the virtual extension of the back of the lots along the east side of Parkview Drive,thence proceeding in a southerly direction to its intersection with Hickory Drive,thence proceeding ina westerly directionalong the centre lineof Hickory Drive to its intersection withthe back ofthe lotsfrontingonto to east side ofMetcalfe Terrace,thence proceeding ina south-easterly direction along a virtual extension of the back of the lots fronting onto the east side of Parkview Drive,Hemlock Boulevard and Willow Crescent to its intersection with Glengyle Drive,thence proceeding ina southwesterly direction to its intersection withthe Railwayline,thence proceeding ina westerly direction along the Railwaylineuntilits intersection with Caradoc Street South,thence proceeding in a southerly direction along the centre line of Caradoc Street South until its intersection with Carroll Street,thence proceeding in a southwesterly direction along the back of the lots fronting onto the south side of Carroll Street/Calvert Drive until its Intersection with Park Street,thence proceeding ina northerly direction along the back of the lots frontingonto the west side ofPark Street continuingto includethe back ofthe lots fronting ontothe west side ofSouthfield Driveplusall homes fronting onto Sharpe Drive and VineAvenue, eventually Intersectingwiththe 2012 January 24...28 centre lineof Melbourne Road,thence proceeding In a westerly direction along the centre lineof Melbourne Road until itsintersection with the west limit ofthe Strathroy Municipal Cemetery." - That the following community and municipal appointments forthe Townof Tjllsonburgand the Central London ElementaryAccommodation Review Committees be approved: Community Representative Municipal Representative Town ofTlllsonburg Amy Foster Councillor M.Getty Councillor C.Rosehart Central London Elementary Jennifer Diplock — That the Board Chair writea letter to the Ministerof Education regarding the significant legal situation boards have been subjected to as a result of the delay in the Ministry releasing its report on Transportation,concerns related to the consortia governance structure and the RFP process. Thatthemotionsapprovedatthe in-camera session ofJanuary 24,2012,relatedtoretirementsbymutual consent,appointments to permanent teaching status and termination ofan employee be approved. That S. Bishop be appointed the alternate representative for Autism - Ontario - London on the Board's Special Education Advisory Committee. \/'