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6/26/2012 - Regular Board MeetingTHAMES VALLEY DISTRICT SCHOOL BOARD REGULAR BOARD MEETING, PUBLIC SESSION 2012 JUNE 26,7:00 P.M. BOARD ROOM,EDUCATION CENTRE AGENDA V-verbal M -material 1. CALL TO ORDER V 2. 0 CANADA V 3.APPROVAL OF AGENDA M 4.OFFICIAL RECORD M 5.RECOGNITIONS a.Zach Seguln,National Skills Gold Medal Winner V b.Adam Sawan,Canada Wide Science Fair V c. W.J.Laughlin Staff Development and Leadership Award V d.Student Trustees Sheila Amrl and Won June Tai V 6.CONFLICTS OF INTEREST V 7.CHAIR'S ANNOUNCEMENTS V 8.DIRECTOR'S ANNOUNCEMENTS V 9.ADMINISTRATIVE PRESENTATION 10.MINUTES OF THE 2012 JUNE 12 REGULAR BOARD MEETING AND 2012 JUNE 19 SPECIAL BOARD MEETING M a.Confirmation of Minutes b.Business Arising from the Minutes L Deferred Special Education Advisory Committee Motion of 2012 June 12 M 11.STUDENT TRUSTEES'UPDATE V 12.REPORTS FROM THE ADMINISTRATION a. TVDSB Facility and Program Legal Agreements M b.Distribution of Secondary Athletic Funds M c.Thames Valley District School Board Special Education Report 2012-2013/ Special Education Advisory Committee Recommendations of 2012 June 5 M 13.REPORTS OF COMMITTEES a.Thames Valley Parent Involvement Committee Update V b.Trustee Professional Development Committee,2012 June 1 M c.Audit Committee,2012 June 19 M d.Chairs'Committee,2012 June 20 M e.Committee of the Whole-In Camera,2012 May29 M f.Committee of the Whole-In Camera,2012 June 26 V 14.COMMUNICATIONS a.Ontario Public School Boards'Association -Update 15.NOTICE OF MOTION 16.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -none 17.ADDITIONAL ITEMS 18.QUESTIONS/COMMENTS BY MEMBERS 19.ADJOURNMENT THAMES VALLEY DISTRICT SCHOOL BOARD REGULAR MEETING,PUBLIC SESSION 2012 JUNE 26 The Boardmet In regular session on 2012 June 26 In the BoardRoomat the EducationCentre, meeting in public session at 7:04 p.m.The following were in attendance: TRUSTEES J.Bennett (Chair) S.Amri R.Campbell D.Clark J.Coghlin T.Grant W.Huff G.Hart Regrets:R.Tisdale P.Jaffe B.McKlnnon 8.Polhill P.Sattler W.J.Tai J.Todd ADMINISTRATION AND OTHERS B.Tucker B.Sonier K.Dalton P.Tufts M.Sereda K.Wilkinson L.Elliott K.Bushell C.Bourbonnals-MacDonald S.Christie K.Edgar K.Young L. Griffith Jones S.Young S.Hughes K.Aitken K.Meeson S.Kilip M.Moynihan S. Macey V.Nielsen D.Rajala M.E.Smith 1./2.CALL TO ORDER - O CANADA Board Chair Bennett called the meeting to order at 7:04 p.m. 3.APPROVAL OF AGENDA The agenda was approved on motionofS.Polhill,seconded byR. Campbell. 4.OFFICIAL RECORD S. Christie,Supervisor,Corporate Services,read the following official record into the minutes: We regret to record the death of Donna EIku,a Thames ValleyDistrictSchool BoardCustodian on 2012 June 19. 5.RECOGNITIONS a.Zach Seguin,National Skills Gold Medal Winner Exec.Supt Elliott introduced Z.Seguin,the National Skills Gold Medal winner for best in his class and discipline for his design and creation of a website.A.Sawan received recognition for his outstanding performance for skilled trade and technology. b.Adam Sawan,Canada Wide Science Fair Supt. C. Bourbonnais-MacDonald introduced A. Sawan, who won in his category.Earth and Planetary Sciences,for his project about the proposed Red Sea-Dead Sea canal linking the Red Sea and the Dead Sea as a solution as the Dead Sea is shrinking. 0.W.J.Laughlin,Staff Development and Leadership Award Former Director of Education John Laughlin recognized the following principal leaders of the Community of Schools PrincipalA/ice-Principal Professional Development Committee withthe 2012 W.John Laughlin Staff Development and Leadership Award: Paul Panayi Patti Westaway Valerie Morrison Michelle Deman Patty Thompson Helen Mahabir 2012 June 26...2 The award recognizes an outstanding principal who continually demonstrates leadership in encouraging staff development. d.Student Trustees Sheila Amri and Won June Tai Trustee Grant expressed appreciation on behalf of the Board to Student Trustee S.Amrl and Trustee Jaffe expressed appreciation to Student Trustee W. J. Tai for the commitment and dedication each of the student trustees exhibited during their 2011-2012 term. 6.CONFLICTS OF INTEREST Trustees Jaffe and Todd declared conflicts of Interest citing spousal employment with the Board. 7.CHAIR'S ANNOUNCEMENTS Chair Bennett advised that she attended at Sir Frederick Banting Secondary School where the Minister of Education presented students with the Premier's Safe Schools Award for creativity and leadership in promoting a safe school.She was pleased that she was able to participate in the event. 8.DIRECTOR'S ANNOUNCEMENTS The Director noted that the administration met with the Minister of Education to discuss how the Board is able to engage the community inbully prevention and awareness Inall areas of the Valley.They were also able to engage in discussion with community members who provided their perspective including their desire for sustainability. Director Tucker noted that he and Chair Bennett were able to meet one-on-one with the Minister of Education where they discussed capital priorities,grants,Letters of Agreement with various municipalities and transportation issues.He advised that they were proud to be able to showcase what the students and staff are doing atTVDSB. Director Tucker called upon Exec. Officer K.Bushell to discuss Year 5 FullDay Kindergarten funding. Exec.Officer Bushell noted that the Board received funding from the Ministry for construction and renovations in the amount of 16,388,677.He advised that any FDK announcements for schools currently in an ARC has been deferred.He was pleased that the Board received 85% of the funding submitted with the exception of the other two schools currently In an ARC. It Is anticipated that tendering will take place over the summer months. 9.ADMINISTRATIVE PRESENTATIONS -none 10.MINUTES OF THE 2012 JUNE 12 REGULAR BOARD MEETING AND 2012 JUNE 19 SPECIAL BOARD MEETING a.CONFIRMATION OF MINUTES The minutes of the Regular Board Meeting, 2012 June 12 and Special Board Meeting, 2012 June 19 were adopted on motion of J. Coghlln,seconded by T. Grant. b.BUSINESS ARISING FROM MINUTES OSSLT test results and system progress was discussed.It was noted that this Issue is visited regularly inthe fallto meet the challenges of student achievement.The Issue will be Incorporated In the Board Improvement Plan and will be discussed further with principals. Each school will be responsible to develop their own plan and bring itforward. A report on EQAO results will also be brought forward In September where next steps and planning will take place. 2012 June 26...3 10.MINUTES OF THE 2012 JUNE 12 REGULAR BOARD MEETING AND 2012 JUNE 19 SPECIAL BOARD MEETING -cont'd b.BUSINESS ARISING FROM MINUTES -cont'd 1.Deferred Special Education Advisory Committee Motion of 2012 June 12 The following motion was moved by T.Grant,seconded by 8.Polhill and carried: That the Board approve the 2012-2013 special education budget as presented at the 2012 June 05 Special Education Advisory Committee meeting thanking the Board for Its continued special education support noting concerns that the Ministry funding formula does not match the total special education needs within the board. 11.STUDENT TRUSTEES'UPDATE Student Trustee S.Amrl acknowledged Student Trustee to E.Kim and P.Forron who will take on the position of Student Trustee forthe 2012-2013 school year where the Student Symposium Guideline will be finalized.Student Trustee W. J. Tai thanked the Board for their guidance throughout the year. 12.REPORTS FROM THE ADMINISTRATION a.TVDSB FACILITY AND PROGRAM LEGAL AGREEMENTS Exec. Supt.Elliott and Exec. Officer Bushell provided a detailed overview of the following report In response to the Board motion of 2011 November 08. At the Board meeting of 2011 November 08,Trustees passed the following motion: A breakdown of which organizations and associations have a formal agreement and/or commitments with the Board,and the differences between those partnerships to be provided before the end of the 2011-12 school year. The attached list providesthe name, program description and locationoforganizations whichhave a facilityor program agreement with the Board. Program Services Is inthe process of reviewing allexisting program "partnerships" withoutside agencies.All approved "partnerships"will be required to have a signed Program Access Agreement in place prior to 2012 September 1. New "partnership"proposals received after September 1 will be reviewed using the same process and criteria. The following guidelines below,prepared by Harrison Pensa LLP,outlinewhen Lease for Part of Premises, LicenseAgreement, Program Access Agreement and Multi-Location License Agreement (Beforeand AfterSchool Programs) are applicable.These Agreements are used forallexternal organizations accessing the facilities {not covered under the Community Use Policy and Procedure), and whenever a renewal of an existingagreement, of a similartype agreement, is required. (I)Lease of Part of Premises This document is prepared to grant a lessee an Interest in a portion of a school (or other) propertyfor a specified term and othen/vlse on the terms and conditions set out inthe lease. Subject to the Board's rightto access the leased area for maintenance and other allowed purposed, the lessee has exclusiverightstothe possession and quietenjoymentofthe leased space.Conversely, the lessee has the responsibilities provided In the lease for the care, maintenance and security of the leased premises. 2012 June 26...4 12.REPORTS FROM THE ADMINISTRATION -cont'd a.TVDSB FACILITY AND PROGRAM LEGAL AGREEMENTS -cont'd (ii)License Agreement The License Agreement is designed for use when a licensee will be granted access for a specified period oftime to a particular space within the school or other property.A license does not create a property interest,but can be described as the right to conduct certain activities within a designated part of the property during the specified periods of time.The licensee does not enjoy exclusive possession of the specified area and does not have an interest in the property itself. As a result,the template License Agreement is considerably shorter that th e template Least for Part of Premises and focuses primarily on the permitted activities of the licensee within specified space. (iii)Program Access Agreement The Program Access Agreement is designed to address circumstances where a third party wishes to have access to Board facilities to operate an agreed upon program,but where no particular space within the facilities has been designated for the program.This form of agreement might also be appropriate for use for short-term programs. (iv)Multi-Location License Agreement (Before and After School Programs) The Multi-Location LIcenseAgreement (Before and After School Programs)has been prepared to address specific requirements pertaining to the operation of before and after school programs.As the name suggests,it is a License Agreement (in many ways similar to the license template described above),but modified to cover multiple locations and the specific requirements ofBefore and AfterSchool Programs,includingspecific legislative requirements. In response to a question regarding cost savings,it was noted that there is no additional cost to the Board for the actual delivery of agreements. b.DISTRIBUTION OF SECONDARY ATHLETIC FUNDS Director Tucker advised that as promised,the following report on the distribution of funds for 2011 - 2012 to secondary schools for Thames ValleyRegional Athletic activities will be discussed byExec. Supt L. Elliott. The theft of $800,000 by a former staff member resulted in the repayment of funding from two sources:Ontario School Boards'Insurance Exchange and sale of the staff member's home in 2011. Inaddition to these funds,payments of $500 per month by the staff member have been made since 2011.The total amount for distribution is $640,352. A process for the allocation and expenditure of funds was approved by Executive Council, withinput from secondary principals, and TVDSB members of the Thames Valley Recreational Association. The timeline is on-going over a three year period 2012-2015. 2012 June 26...5 12.REPORTS FROM THE ADMINISTRATION -confd b.DISTRIBUTION OF SECONDARY ATHLETIC FUNDS -cont'd Distribution of Secondary Athletic Funds -Summary for 2011 -12 SCHOOL ALLOCATION APPROVED FOR EXPENDITURES Central Secondary School $27,094 $6900 -Graphics on gym mats, mural in gym, pin stripes on gym wails Clark Road Secondary School $32,194 $27,327 -Weight room and fitness equipment College Avenue Secondary School $20,903 Electronic scoreboard -(all funds will be expended and school account will fund the balance of $9,000 Glendale Secondary School $21,174 Fitness/weight room (all funds will be expended and school account will fund the balance of $53,826) H. B.Beal Secondary School $44,035 $15,000 -Outdoor filed clock Montcalm Secondary School $19,835 $19,835 -Resurface tennis court (school account will fund the balance of approx $5,000) c.THAMES VALLEY DISTRICT SCHOOL BOARD SPECIAL EDUCATION REPORT 2012/2013/SPECIAL EDUCATION ADVISORY COMMITTEE RECOMMENDATIONS OF 2012 JUNES Supt.K.Edgar brouglit forward the following report to update trustees on revisions to the Special Education Report (formerly known as the Special Education Plan)and prepare for submission to the Minister of Education. A Memorandum entitled "Instructions Regarding School Boards'/School Authorities'Plans for the Provision of Special Education Programs and Services,2010 (dated April 19, 2010) outlined the changes to the Special Education reporting process. Consistent with Regulation 464/97,school boards must continue to consult withtheir respective Special Education Advisory Committees. In addition, "Each school board must ensure that updated and comprehensive information regarding special education programs and services is made available to the community at the start of each school year.School boards are strongly encouraged to post the special education reports In a user-friendly format on their public websites." The Special Education Advisory Committee met to review the existing report and to provide input and suggest changes for the Special Education Report at the Special Education Advisory Committee meeting held on 2012 May 07. 2012 June 26...6 12.REPORTS FROM THE ADMINISTRATION -cont'd c.THAMES VALLEY DISTRICT SCHOOL BOARD SPECIAL EDUCATION REPORT 2012/2013/SPECIAL EDUCATION ADVISORY COMMITTEE RECOMMENDATIONS OF 2012 JUNE 5-cont'd Atthe meeting ofthe Special Education Advisory Committee, held on 2012 June 05, the following motion was passed: "SEAC recommends,after having reviewed and provided input into the 2012-2013 Special Education Report, that the Boardapprove the report for submission to the Ministry of Education." The timeline for submission to the Ministryof Education by 2012 September 01. RECOMMENDATION: 1.That the Board approve the TVDSB Special Education Report 2012-2013. The recommendation was moved by T. Grant,seconded by D. Clark. 13.REPORTS OF COMMITTEES a. THAMES VALLEY PARENT INVOLVEMENTCOMMITTEE (TVPIC)UPDATE Chair Bennett noted that trustees received an email from TVPIC that included recent changes and the work that they are planning for the coming year. b.REPORT OF THE TRUSTEE DEVELOPMENT COMMITTEE 2012 JUNE 1 12:00 p.m.-1:30 p.m. MEMBERS ADMINISTRATION &OTHERS B.McKlnnon S.Pullam J.Bennett S. Polhill (Chair) 1.APPROVAL OF AGENDA The Agenda was reviewed and approved. 2.ELECTION OF CHAIR Trustee S.Polhill was elected as Chair of the Committee. 3.REVIEW OF 2011-2012 PROFESSIONAL DEVELOPMENT EXPENDITURES Trustee Professional Development expenditures for 2011-2012 were reviewed.Each trustee is allocated approximately $1944 for professional development opportunities up to 2012 April 1.It was noted that seven of thirteen trustees participated in various professional development activities/events utilizing funds from the Trustee Professional Development line up to April1. It was also noted that there was a maximum surplus in the New Trustee Professional Development line,as per Board motion adopted 2003 Nov. 25. It was also noted that the current surplus will be used for the Strategic Planning,as per Board motion adopted 2012 April 10.Any surplus fromthis year's Professional Development Budget line will be brought forward to next year's New Trustee Professional Development line. 2012 June 26-7 13.REPORTS OF COMMITTEES -cont'd b.REPORT OF THE TRUSTEE DEVELOPMENT COMMITTEE-cont'd 4.PROFESSIONAL DEVELOPMENT REQUESTS AFTER APRIL 01 Five requests for funding of professional activities from pooled funds after April 1 were approved.It \Nas determined that there were adequate funds remaining to cover these requests.Trustees need to be aware that if they are unable to attend an approved professional development event,that some funds that are paid out In advance (le.registration, train or plane tickets) may not be refundable.Ifthey are refundable,itmay only be In the form of a credit to the general professional development account.Trustees are expected to complete a Professional Learning Session Reflection sheet when they return from their professional development experience. The following recommendation was made: That since there were adequate funds available,the requests submitted for funds from the pooled professional development money after April 01, 2012 be approved. 5.OTHER BUSINESS There was discussion regarding the feasablllty of engaging trustees as a group for a team building session possibly inthe fall.Further discussion and suggestions/input from trustees will be sought. 6.NEXT MEETING Scheduled at the call of the Chair of the Committee. 7.ADJOURNMENT The meeting was adjourned at 1:30 p.m. RECOMMENDATIONS: 1.That since there were adequate funds available,the requests submitted for funds from the pooled PD money after April 01,2012 be approved. SHERI POLHILL Chairperson The recommendation was approved on motion of S.Polhill,seconded by B. MacKinnon. c.REPORT OF THE AUDIT COMMITTEE 2012 JUNE 19 3:00 p.m.-4:25 p.m. MEMBERS PRESENT ADMINISTRATION AND OTHERS T.Grant (Pro tempore Chair)R.Robertson B.Tucker S.Christie G.Hart K.Aranha K.Meeson A.Meloche J.Pratt C.Temple Regrets:J.Bennett,R.TIsdale L.De Luca E.Grosvenor M. King K.Bushell Supt.K.Meeson presided over the election of the pro tempore Chair in the absence of Chair TIsdale.Trustee Grant was nominated and acclaimed for the meeting. 2012 June 26...8 13.REPORTS OF COMMITTEES -cont'd c.REPORT OF THE AUDIT COMMITTEE -cont'd 1.APPROVAL OF AGENDA The agenda was approved by motion. 2.CONFLICTS OF INTEREST -no conflicts of interest were declared. 3. AUDIT SERVICE PLANS -AUGUST 31,2012 -DELOITTE A. Meloche of Deloitte provided an overview of the AuditService Plan for the year ending August 31, 2012. He reviewed the ExecutiveSummary,highlighting the key elements;audit scope,materiality,audit risks, fraud risk,internal control matters,audit team,timetable, engagement letterand complete engagement reporting. Headvised thatthe overall materiality level used in their assessment has been set at $14,900,000,which was determined at 2% of the Board's expenditures.He confirmed the firm's independence fromTVDSBand responded to members'questions. In response to a question,Mr.Meloche explained that "qualitative material" is, if by the omission ofinformation,a user ofthe financial statements might make a different decision, e.g. the absence of a significant policy description, or lack of clarity of notes.R.Robertson questioned the practice of partner rotation. It was noted that partner rotation for the Board is not the same as those required by organizations listed with the Ontario Securities Commission. M.King reviewed the risk-based audit approach.She explained the initial planning,assessing and responding to engagement risk,as well as the development and executing ofthe audit plan and the reporting and assessing of performance.She noted that the plan has been tailored to the Board, and will constantly evolve as risks are identified. This year.Payroll operations will be audited. Ms.King reviewed the audit scope and its compliance withPSAB. Preliminaryrisk assessment has identified three key areas of audit focus;school cash receipts, cut-off of expenses and salaries and benefits. Deloitte staff responded to questions from Committee members. 4.IN-CAMERA-LEGAL The Committee moved in camera at 3:30 p.m. to discuss a legal matter.It reconvened in public session at 4:17 p.m.The committee returned to in camera at 4:18 p.m. to respond to a trustee's question.It reconvened Inpublic session at 4:21 p.m. 5.OTHER BUSINESS-none 6.FUTURE MEETING DATES AND TOPICS The next meeting was scheduled for October 16,2012,at 3:00 p.m. Supt.Meeson will develop a schedule of dates for the 2012-13 school year and agenda topics for the Committee's consideration. 7.ADJOURNMENT A motion to adjourn was approved at 4:25 p.m. RECOMMENDATIONS:none TRACY GRANT Pro tempore Chair 2012 June 26...9 13.REPORTS OF COMIVIITTEES -cont'd d.REPORT OF THE CHAIRS'COMWIITTEE 2012 JUNE 20 9:00 a.m.-11:38 a.m. MEMBERS ADMINISTRATION AND OTHERS J.Bennett (Chair) G. Hart T.Grant B.Tucker S.Christie K.Dalton K.Bushell Regrets:R.Tisdale 1.APPROVAL OF AGENDA The agenda was approved by motion. 2.CONFLICTS OF INTEREST -none declared 3.REVIEW OF 2012 JUNE 26 BOARD AGENDA The agendas for the In-camera and publicBoard meetings of 2012 June 26 were discussed and updated. 4.CORRESPONDENCE-none 5.PLANNING DEPARTMENT RESTRUCTURING Exec. Supt.K.Dalton and Executive Officer K.Bushell joined the meeting to describe plans to restructure the Planning Department.Exec.Supt.Dalton provided a proposed organizational chart and Indicated that the majorityof planning staff will be relocated to Facility Services to allow for consolidation of accommodation planning,boundary reviews and enrolment projections under one supervisor.The structure will be reviewed and evaluated after one year. Exec. Officer Bushell indicated that the initiative started with FDK planning and the need for concrete data.It was recognized that a computer data analyst was required to maintain the planning software and assist in the preparation of planning reports looking at growth and decline for submission to the Ministryof Education.He described the need for professional expertise through a planning consultant to deal with holding zones,staging growth schools, identifying progression rates,etc.,as required. Afterthe firstyear, the needed skill sets will be confirmed. 6.IN-CAMERA SESSION The Committee moved in camera at 10:39 a.m.to discuss legal and negotiation matters.It reconvened In public session at 10:50 a.m. 7.LONDON ACCOMMODATION REVIEW COMMITTEES -COMMUNITY MEMBER REPLACEMENTS The current vacancies of the community representatives on the Central London Elementary and London Vocational and Technology Accommodation Review Committees (ARC)were discussed.It was agreed not to fill these optional positions in accordance with the Pupil Accommodation and Facility Organization procedure which provides that community representative positions may be filled. 8.STRATEGIC PLANNING-NEXT STEPS Timingto present the Board's newvisionand missionwas discussed.Itwas agreed to provide an update on the strategic planning schedule at the first Board meeting in September withan official roll out inthe new year. A report on the results of the Strategic Planning meetings will be brought to trustees In the fall. It was noted that the consultant's fee has been adjusted. 2012 June 26...10 13.REPORTS OF COMMITTEES -cont'd d.REPORT OF THE CHAIRS'COMMITTEE -cont'd 9.TRANSPORTATION ISSUES -HUMAN RIGHTS DECISION DlrectorTucker advised that the Southwest Transportation System consortium will examine its policyand develop a process where each request forjoint custody arrangements is reviewed on an individual basis in lightof the recent Human Rights decision. Supt.K.Meeson will provide an update to trustees at the June 26 in-camera meeting. 10.MEMBERSHIP - AD HOC COMMITTEE FOR REVIEW OF BOARD BYLAWS -deleted from agenda 11.LEADERSHIP AWARDS Itwas agreed to reviewthe Board's leadership awards next year in lightof the Board's new strategic plan,mission and vision. 12.FUTURE CHAIRS'MEETINGS It was agreed to continue to schedule Chairs'Committee meetings at 9:00 a.m. in the new school year. 13.OTHER BUSINESS a.Technology for Meetings Concern was raised over the Board's ability to effectively provide teleconference capabilities for trustees who participate in Board meetings by teleconference,as well as the 15-second transmission delay.Director Tucker will speak with IT staff and contact other school boards regarding the technology they use for teleconferencing meetings. b.Red Feather Games Director Tucker advised that the London District Catholic School Board has asked that TVDSB have as many secondary schools participate as possible in the upcoming Red Feather games.They have been asked to cover the teacher release time. c.School Board Amalgamation Director Tucker advised that Ministry of Education officials have called a meeting on July 9 with board directors and senior business officials to discuss possible amalgamation plans.He will update trustees as information is available. 14.FUTURE MEETINGS The following Committee meetings were scheduled for 9:00 a.m.: Septembers,19 •Octobers,16 •November 7, 21 15.ADJOURNMENT The meeting adjourned at 11:38 a.m.by motion. RECOMMENDATIONS:none J.BENNETT Chairperson 2012 June 26...11 13.REPORTS OF COWIWIITTEES -cont'd d.REPORT OF THE CHAIRS'COMMITTEE -cont'd e. f. The following amendment to Item 7 - London Accommodation Review Committees -Community Member Replacements was moved by T.Grant,seconded by G. Hart and carried: It was agreed that it was not necessary to fill optional positions in accordance with the Pupil Accommodation and Facility Organization procedure which provides that community representative positions may be filled. REPORT OF THE COMMITTEE OF THE WHO LE -IN CAMERA 2012 MAY 29 MEMBERS ADMINISTRATION AND OTHERS J.Bennett D.Clark T.Grant G. Hart (Chair) W.Huff Regrets:R.Campbell J.Coghlin P.Sattler P.Jaffe B.McKinnon S.Polhill R.Tisdale J.Todd B.Tucker K.Dalton L.Elliott M.Sereda C.Bourbonnais- MacDonald V.Nielsen M.E.Smith B.Sonier K.Wilkinson S.Christie K.Young S.Young Absent:S.Amri W.J.Tai The Committee met in camera from 10:30 p.m.to 10:55 p.m. 1.APPROVAL OF AGENDA The agenda was approved by motion. 2.CONFLICTS OF INTEREST -No conflicts of interest were declared. 3.Confidential legal matters were discussed. 4.RISE AND REPORT A motion to rise and report was moved and carried at 10:55 p.m. RECOMMENDATIONS:none GRAHAM HART Chairperson REPORT OF THE COMWIITTEE OF THE WHOLE - IN CAMERA.2012 JUNE 26 MEMBERS ADMINISTRATION AND OTHERS 2012 June 26...12 14. S.Amri P.Jaffe B.Tucker K.Meeson J.Bennett B.McKlnnon K.Dalton M.iVIoynihan R.Campbell S.Polhill L.Elliott M.E.Smith D.Clark P.Sattler (5:30)M.Sereda B.Sonier J.Coghlin W.J.Tai C.Bourbonnais-P.Tufts T.Grant J.Todd MacDonald K.Bushell G. Hart (Chair)K.Edgar S.Christie W.Huff L.Griffith-Jones K.Young Regrets:R.Tisdale The Committee met in camera from 5:00 p.m.to 6:04 p.m. 1 APPROVAL OF AGENDA The agenda was approved by motion. 2.CONFLICTS OF INTEREST Conflicts of interest were declared by Trustees Jaffe and Todd related to Items 3 and 7.a citing spousal employment with the Board. 3.Confidential legal,property,negotiation and personal matters were discussed. 4.RISE AND REPORT A motion to rise and report was moved and carried at 6:04 p.m. RECOMMENDATIONS: 1.That the Board accept the offer to purchase the Northdale Public School site in London received from Wastell Developments Inc. on 2012 June 13. 2.That the motions approved at the 2012 June 26 in-camera meeting related to a resignation to retirement by mutual consent and appointments to permanent teachings status be approved. COMMUNICATIONS GRAHAM HART Chairperson a.ONTARIO PUBLIC SCHOOL BOARDS'ASSOCIATION -UPDATE The first Regional meeting will take place October 12 and 13 at the Waterloo District School Board.They are also planning a joint Regional meeting with Central West. 15.NOTICE OF MOTION -none 16.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -none 17.ADDITIONAL ITEMS a.Board Chair Authorization During July and August 2012 The following motion was moved by S. Polhill,seconded by J.Todd and carried: ANDRESOLVEDTHATthe Chair ofthe Board be authorized on behalf ofthe Board to approve personnel changes as required during 2012 July and August. 2012 June 26...13 18.QUESTIONS/COMMENTS BY MEMBERS Chair Bennett thanked both the Senior Administration and trustees for their work and commitment over the past school year for each student,every day. She recognized and thanked Exec.Supt.M.Sereda and facilitators for the progress made on the Board's Strategic Plan to date, along with the Director for his leadership and the system wide messages in an effort to support student success. 19.ADJOURNMENT The meeting adjourned at 8:50 p.m. on motion of D. Clark,seconded by J.Todd. Confirmed: cKalrperson 2012 June 26...14 SUMMARY OF APPROVED RECOMMENDATIONS OF 2012 JUNE 26 That the Board approve the 2012-2013 special education budget as presented at the 2012 June 05 Special Education Advisory Committee meeting thanking the Board forits continued special education support noting concerns that the Ministryfunding formula does not match the total special education needs within the board. That the Board approve the TVDSB Special Education Report 2012-2013. That since there were adequate funds available,the requests submitted for funds from the pooled PD money after April01,2012 be approved. That the Board accept the offer to purchase the Northdale Public School site in London received from Wastell Developments Inc. on 2012 June 13. That the motions approved at the 2012 June 26 in-camera meeting related to a resignation to retirement by mutual consent and appointments to permanent teachings status be approved. That the Chair of the Board be authorized on behalf of the Board to approve personnel changes as required during 2012 July and August.