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3/6/2012 - Regular Board MeetingTHAMES VALLEY DISTRICT SCHOOL BOARD REGULAR BOARD MEETING,PUBLIC SESSION 2012 MARCH 6,7:00 P.M. BOARD ROOM,EDUCATION CENTRE FiRST NATIONS CELEBRATION -6:30 P-M-,ATRIUM AGENDA V-verbal M -material 1.CALL TO ORDER V 2.O CANADA V 3.SPECIAL MUSICAL PRESENTATION -Fairmont Public Sctiool Senior Choir V 4.APPROVAL OF AGENDA M 5.SPECIAL PRESENTATION a.Smudging Ceremony V b.Tuition Agreement Recognition V 6.OFFICIAL RECORD M 7.RECOGNITIONS a.Lisa KokenyesijOAEA Elementary Educator of the Year Award Winner V b.Jennifer King,Human Resources Professionals Association Certified Human Resources Professional Award Winner V 8.CONFLICTS OF INTEREST V 9.CHAIR'S ANNOUNCEMENTS V 10.DIRECTOR'S ANNOUNCEMENTS V 11.PUBLIC INPUT -none 12.ADMINISTRATIVE PRESENTATIONS a.EQAO (to be distributed)M 13.MINUTES OF THE 2012 FEBRUARY 21 BOARD MEETING M a.Confirmation of Minutes b.Business Arising from the Minutes 14.STUDENT TRUSTEES'UPDATE V THAMES VALLEY DISTRICT SCHOOL BOARD REGULAR MEETING,PUBLIC SESSION 2012 MARCH 6 The Boardmet inregular session on 2012 March 6 inthe BoardRoomat the EducationCentre, meetingin pubiic session at 7:10 p.m.The following were in attendance: TRUSTEES J.Bennett (Chair) S.Amri R.Campbell T.Grant G.Hart W.Huff P.Jaffe Regrets:G.Hart J.Coghlin 8.Amri B. McKinnon (via teleconference)( 8.Polhill P.Sattler W.J.Tai R.Tisdale J.Todd ADMINISTRATION AND OTHERS L.Elliott P.Tufts -9:40)K.Dalton K.Wilkinson M.Sereda K.Bushell C.Bourbonnais-MacDonald L.Baines K.Edgar K.Young 8. Hughes P.MacKenzie L.Griffith-Jones 8.Killip K.Meeson B.Seto M.Moynihan J.Cuddle V.Nielsen K.Aitken B.Sonier M.E.Smith 1.CALL TO ORDER Board Chair J.Bennett called the meeting to order at 7:10 p.m. following address in memory of Trustee Terry Roberts. She opened the meeting with the "Ladies and Gentlemen,last Thursday evening we were saddened to learn of the sudden and unexpected death of our colleague and friend, Terry Roberts.His empty desk at this evening's meeting is a small example of the void that his passing will have on our system. Throughout his career as a teacher,school administrator, supervisory officerand member of the Thames Valley District School Board,Trustee Roberts continually demonstrated his commitment to providing a safe,welcoming and respectful learning environment for students and staff alike. 1believe that he is best described as a champion of students and staff. Over the past 11 years,I have had the pleasure ofserving withhimin representing London Wards 7,8,9,10 and 13 and have watched him role model his belief that every student should have the opportunity to reach their potential. He stressed the Importance of capturing the rainbow moment~the beauty and benefits that life provides us in working with children. "Idon't care how much you know until I know how much you care"became his trademark. A perfect example of his impact on students Is exhibited in the email 1received from former Student Trustees for 2010-2011,Beth Murray and James Daniels - it reads,"We wish to extend our heartfelt sympathy to all those who grieve the terrible loss of Terry Roberts.Terryworked tirelessly to affect positive change in education and always placed a high value on student input. During his tenure as Board Chair,we witnessed his commitment to the inclusion of Student Trustees and student engagement.The fact that Beth and I took the job so seriously was in part,due to Terry's efforts to ensure we were included in Board activities.These words are a simple testament to the influence Terry had on us as students,and as colleagues.Above all,Terry was a friend. He was a friend of students,he was a friend of education and our friend will be dearly missed." 2012 March 6...2 1.CALL TO ORDER -cont'd When 1think back on the number of conversations we shared,I believe that Terry's dedication could best be described bythe caption "Priorities"-A hundred years from nowit will notmatterwhat my bank account was, the sort of house 1livedin, or the kindof car Idrove... but the world may be different because 1was importantinthe life ofa child."There isnoquestionthat inhiscornerofthe world,TrusteeRoberts made a difference in the livesof thousands of children and staffthroughout his career.We will miss his insights, hisleadership and hissignificantcontributionsto our system. Please join me in a momentofsilenceto reflect onthe legacy ofcaringthat Trustee Robertshas left with us." The following motion was moved byT. Grant,seconded byP. Jaffe and carried: That Chair Bennett's Address inmemory of Trustee Terry Roberts be spread upon the minutes. 2./3.O CANADA AND MUSICAL PRESENTATION The appreciationof the Boardwas extended to Fairmont Public School Senior Choirand Conductor DebbieTackaburyforleading In the singingof 0'Canada and performing three musicalselections. 4.APPROVAL OF AGENDA The agenda was approved on motion of R.Campbell,seconded byS.Polhill. 5.SPECIAL PRESENTATION a.SMUDGING CEREMONY Trustee W. Huff introduced Ray John Junior who performed a Smudging Ceremony. b.TUITION AGREEMENT Prior to the Board meeting a special ceremony was held to celebrate the officialsigning of the Tuition Agreement between Chlppewas ofthe Thames First Nation,Munsee-Delaware First Nation, Oneida Nation of the Thames and the Thames Valley District School Board.The Tuition Agreement IsInlinewiththe FirstNation M6tls and Inuit(FNMI)EducationPolicyFramework where TVDSB Is working to improve the academic achievement of all FNMI students who attend both elementary and secondary schools. Changes to the Agreement Include: new support program and process to engage students to become successful and a goal to achieve their Ontario Secondary School Diploma; •new process for identifying students with special needs; •new fee structure on Ministryof Education per pupil allocation; annual accountability reports both financial and program; •enhanced program and staff support. Trustee Huff noted that the success of the agreement outlines the commitment between the groups to buildand improve the working relationship for FNMI students.He thanked Exec. Supt.Elliott, along with staff and trustees who worked effortlessly to complete the agreement. 2012 March 6...3 6.OFFICIAL RECORD Officer L.Balnes,read the following officiai record into the minutes: We regret to record the deaths of Nicholas Seguin, a 15 year old student at ingersoii District CoiiegiateInstituteon2012 February21and Terrence (Terry)Ross Roberts,Thames VaiieyDistrict School Board Trustee on 2012 March 1. 7.RECOGNITIONS a.LISA KOKENYESI,OAEA ELEMENTARY EDUCATOR OF THE YEAR AWARD WINNER Exec. Supt.L.Elliott called upon Manager P. MacKenzie to introduce Learning Coordinator L. Kokenyesi, the recipient of the Ontario Art Education Association (OAEA)in recognition of excellence for her selfless dedication to her students in visual art and media art in education.Ms. Kokenyesi coordinates projects between TVDSB students and the London Art Gallery. She was recognized for her ability to educate teachers in developing a comprehensive understanding of the Arts Curriculum, her strong advocacy for the arts and for continuing to promote and display student work. b.JENNIFER KING, HUMAN RESOURCES PROFESSIONALS ASSOCIATION CERTIFIED HUMAN RESOURCES PROFESSIONAL AWARD WINNER Manager J.Cuddle introduced Employee Relations Officer J. King who was the recipient of the 2011 Human Resources Professionals Association Certified Human Resources Professional Award for her significant contribution to TVDSB employees. Ms. King thanked the Board for the recognition and shared a part of her final video submission in support of the award. 8.CONFLICTS OF INTEREST -No conflicts of interest were declared. 9.CHAIR'S ANNOUNCEMENTS Chair Bennett advised that trustees met with four regional MPPs on March 2 to discuss current education matters and noted that the Board will be moving fonvard with Strategic Planning process. 10.DIRECTOR'S ANNOUNCEMENTS Exec.Supt.Elliott provided the following Announcements on behalf of the Director: a.SAXONVILLE SURVEY Supt.M.Moynihan provided the following report regarding the Strathroy boundary review.She noted that on 2012 January 24,Trustees approved the recommendations of the Senior Administration regarding the Review. Simultaneously,as a result of public input and e-mail inquiries.Senior Administration was asked to survey those families with children attending Caradoc North Public School who reside in the Saxonville Estates area,as this geographical area is in close proximityto the site for the New Strathroy Elementary School. The purpose of the survey was to determine if these Saxonville Estates families would prefer,as a group,their current school designation of Caradoc North Public School or the New Strathroy Public School due to its proximity to their homes. 2012 March 6...4 10.DIRECTOR'S ANNOUNCEMENTS -cont'd a.SAXONVILLE SURVEY-cont'd Surveyswere distributed toeach ofthe families residing in thisarea with 11/12 families indicating a preferencefor remaining at Caradoc North Public School.Thus,the mostrecent public input is in alignment with the previously passed motions and no additional boundary adjustments are needed at this time. An e-mall has been sent to school administrators of all schools involved in the Strathroy Boundary Review indicating the resultsofthe sun/ey and askingthatthey communicate this information to their School Council Chairs.As well,a letter will be sent to the Principal of Caradoc North Public School for distribution to all families in the school indicating the results of the survey. b.METHADONE CLINIC UPDATE Supt.K.Wilkinson reported on a City of London meeting held on Februa^27 in which public input was received on City Bylawsregarding methadone clinicsand pharmacies.She and PrincipalD. MacPherson attended.She noted that s. 4.36 ofthe Bylawsprohibitsclinicsfromoperating within 300 metres of a school. Responding to a question, itwas noted that a number of municipalities across the province are following the City of Londonsituation. The CityofWoodstock has notyet indicated ifthey will be looking into changes to zoning bylaws. c.FULL DAY KINDERGARTEN Exec. Supt.M.Sereda providedan update on legislationintroduced last week where the province will harmonize the Full-day Kindergarten teacher-student ratio to 26:1.Further updates will be provided as Administration works through the process. 11.PUBLIC INPUT -none 12.ADMINISTRATIVE PRESENTATIONS a.EDUCATION QUALITYANDACCOUNTABILITY OFFICE ("EQAO") Supt.K.Wilkinson provided a detailed overviewof the EQAO Analysisand Use ofAchievement Results prepared by Research and Assessment.She was joinedby Manager S.Killip whoprovided the following report. i.Reports Available from EQAO Detailed School Report -Documents overall performance,trends over time,sub-group (e.g.,males/females)achievement; •School Profile Report ~Documents school performance on the skills,expectations and strands (Math); •Item Information Reports -Documents student and school level performance on individual assessment items; •Student Data Files -Documents student level performance by skills,expectations and strands (Math), gives exact achievement score (e.g., 3.1; 2.5),contains student characteristic data (e.g.,lEP,IPRC,accommodations); •Cohort Report Elementary -Documents change in achievement level of students in Junior relative to their Primary achievement; 2012 March 6...5 12.ADMINISTRATIVE PRESENTATIONS -cont'd a.EDUCATION QUALITY AND ACCOUNTABILITY OFFICE ("EQAO")-cont'd I.Reports Available from EQAO -cont'd •Cohort Report Secondary -Documents change in achievement level of students in Grade 9 IViath relative to their Junior achievement;and Distribution of School Results over Time -Documents the number of schools that fall within pre-determined achievement ranges over a five year span. ii.Reports Created at TVDSB Feeder School Report:Elementary to Secondary -Documents achievement; Feeder School Report:Secondary back to Elementary -Documents achievement; Item Analysis:Documents at the school and system levels the correct and incorrect choices made by students on each assessment item;and •Achievement Trends;Documents at the school level the EQAO performance history and organizes the information at the family of school level. iii.Alignment and Position of EQAO Data for Improvement Planning iv.Questions Guiding Analysis,Discussion and Planning V.Overall Trends in Student Achievement •Percentage of Primary Students Attaining the Provincial Standard of Level 3 and Above; • TVDSB and Provincial Trends:Percentage of Students Attaining Provincial Standard; Exemption Rates for Primary/Junior and OSSLT Deferrals; •Achievement Differences Between Females and Males In Level 3 and 4 Performance; and •Achievement Trends 2011:ELL,Special Education,F1 and FNMI Performance at Levels 3 and 4. •Trends in EQAO Primary Reading Achievement: Number of Low Scoring Schools; •Information into Action:Use of Overall Trends to Support Student Learning. vi.Detailed Analysis and Relationships of Student Achievement Data Distribution of Exact Scores for 2011 Junior Writing; Mean Achievement Scores for Junior Reading,Writing and Mathematics:2005 to 2011; Participation of Junior Students with Special Education Needs; Students with Special Education Needs:Percentage Meeting Provincial Standards on EQAO; Achievement of EQAO Provincial Standard by Exceptionality:Junior Division 2011; Use of Asslstive Technology (AT)Accommodations on EQAO Achievement; 2012 March 6...6 12.ADMINISTRATIVE PRESENTATIONS -cont'd a. EDUCATION QUALITYAND ACCOUNTABILITY OFFICE ("EQAO")-cont'd vi.Detailed Analysis and Relationships of Student Achievement Data -cont'd •Tracking a Cohort's Achievement on EQAO Assessments; Item by Item Analysis: Error Patterns; Correlations within EQAO:Primary andJunior 2011; Predictive Models: Relationship of Fall Grade 1 DRAText Levels to Primary EQAO Reading Scores; Predictive Models; Relationship of Fall Phonological Awareness (PA) to Primary EQAO Reading;and Information into Action:Use of Detailed Analysis to Support Student Learning. Following a lengthy discussion, Senior Administration responded to questions regarding exemption rates for primary/junior and the Ontario Secondary School LiteracyTest {"OSSLT") deferrals,it was noted that TVDSB results remain comparable to other boards. With respect to higher exemption rates for Special Education and the use of assistive technology, itis anticipated that exemption rates will drop again this year. It was noted that the numbers are also comparable across the province for Special Education. The recent news report regarding school performance released by the Fraser Institute was discussed.It was questioned whether the Board has responded to, or encouraged EQAO to respond to some of the negative press associated withthe report. It was noted that the issue was addressed through associations Including the Canadian Organization for Development through Education ("CODE")sending a clear message that such reports should not use EQAO results to rank schools. It was requested that a report be brought back with future student success stories in relation to EQAO scores. 13.MINUTES OF THE 2012 FEBRUARY 21 BOARD MEETING a.CONFIRMATION OF MINUTES The minutes of the Regular Board Meeting,2012 February 21 were adopted on motion of R. Campbell,seconded by R.TIsdale. b.BUSINESS ARISING FROM MINUTES -none 14.STUDENT TRUSTEES'UPDATE Student Trustee W. J. Tai advised that the next Student Advisory Committee meeting will be held on 2012 March 29 at 4:30 p.m. R. Hoffman will be in attendance to assist in preparing for the upcoming symposium. Student Trustee Tai also shared his experience from his recent trip to New Orleans where he volunteered his time to Habitat for Humanity. 2012 March 6...7 15.REPORTS FROM THE ADMINISTRATION a.2012-13 ENROLMENT PROJECTIONS Exec. Supt.K.Dalton and Planning Officer B.Seto provided a detailed update on the enrolment projections forthe 2012-13 school year. Exec. Supt. Dalton advised that the Ministry of Education memorandum 2011:SB 28,dated 2011 October 28,requires the submission of enrolment projections for 2012 -13 to 2015 -16. The Executive Superintendent of Operations Services is responsible for the preparation of enrolment projections for submission to the Ministryof Education which are used for the 2012-13 budget and determining staffing levels. For purposes of the 2012 -13 preliminary budget,the following enrolment data will be used; (ADE)2011-12 2012-13 Increase/ Approved Budget Projected (Decrease) JK/SK FDK 941.50 2,455.50 +1,514.00 JK/SK (no FDK)3,665.00 2,614.50 (1,050.50) Grades 1 - 3 14,798.00 15,090.00 +292.00 Grades 4-8 25.909.00 25.548.00 f361.00) Elementary 45,313.50 45,708.00 394.50 Secondary 24.275.76 23.768.82 f506.94) Total 69.589.26 69.476.82 (112.441 Cost/Savings:Subject to the 2012-13 preliminary budget. 16.REPORTS OF COMMITTEES a.ONTARIO PUBLIC SCHOOL BOARDS'ASSOCIATION •UPDATE Trustee P.Sattler provided an update on the recent Board of Directors meeting.She noted that there were significant agenda Items around the OPSBA fee structure.There was also interest around the Extended Day initiative specifically in the Waterloo region that has gained media attention. She reminded trustees that the Annual General Meeting will be held June 7 to 10 in Thunder Bay and that the next OPSBA summit on Mental Health will be held October 25 -26,2012. 2012 March 6...8 16.REPORTS OF COMMITTEES -cont'd b.REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE,2012 FEBRUARY 21 3:00 p.m. Members Administration and Others W.Huff,Trustee (Chair)M.Deeb,Vice-Principal,Saunders Secondary School D. Grosbecl^,L.Elliott,Executive Superintendent,Program Services Chippewas of the Thames E. Lundberg,Vice-Principal,Lambeth PublicSchool R.Michaud Turgeon,FNMl Education Advisor Regrets:L.Mills,Principal,Thames Secondary School G. Hope L.Nicholas,Munsee-Delaware T.Roberts L.Pressey,Learning Supervisor K.Aitken,Corporate Services Absent:P.Sattler The meeting was cancelled at 3:30 p.m.because of a lack of quorum. W.HUFF Chairperson Trustee Huff noted that Vice-Principal M.Deeb advised that graduation rates for FNMl students will increase to 28 at Saunders Secondary School in comparison to only three student graduates three years ago. c.REPORT OF THE BUDGET ADVISORY COMMITTEE,2012 FEBRUARY 27 4:00 - 5:21 p.m. MEMBERS PRESENT ADMINISTRATION AND OTHERS J. Coghlin (Acting Chair) R.Tisdale B.Tucker (-5:10) S.Macey (5:05)K.Meeson S. Christie T.Roberts (via teleconference)J.Bennett J.Pratt K.Young J. Todd (via teleconference)M.Sereda Regrets:W. Huff 1.APPROVAL OF AGENDA Items 7. a, b and c were added to the agenda.It was approved by motion,as amended. 2.CONFLICTS OF INTEREST Director Tucker advised that some members may have a conflict of Interest related to information to be shared during the in-camera session.Trustee Todd declared a conflict of interest citing spousal employment with the Board. 3.2012-13 PRELIMINARY BUDGET ASSUMPTIONS AND PROCESS Director Tucker introduced the 2012-13 Budget Assumptions and Process and advised that he anticipates that the process will be different this year from previous years. 2012 March 6...9 16.REPORTS OF COMMITTEES-cont'd c.REPORT OF THE BUDGET ADVISORY COMMITTEE-cont'd 3.2012-13 PRELIMINARY BUDGET ASSUMPTIONS AND PROCESS -cont'd Supt.K.Meeson provided an overviewofthe BudgetAssumptionsand Process noting tliatthey are established in order to provide direction in buildingthe Board's Budget. It was agreed that the overriding guiding principle of the budget is to align support with the Board Improvement Plan. The following motion was moved and carried; That the attached 2012-13 Budget Assumptions and Process be approved. 4.GUIDING PRINCIPLES FOR THE DEVELOPMENT OF THAMES VALLEY DISTRICT SCHOOL BOARD MULTI-YEAR BUDGET Supt. Meeson reviewed the document GuidingPrinciples forthe Development of the Thames VaiieyDistrict School Board Multi-Year Budget The Committee discussed the principles and offered some suggested revisions. The following motion was moved and carried: That the attached revised Guiding Principles for the Development of the Thames Valley District School Board Multi-Year Budget be approved. A motion to move in-camera was moved by Trustee Roberts and carried at 4:25 p.m.The Committee reconvened Inpublic session at 5:13 p.m. 5.2012-13 BUDGET CALENDAR-deleted from agenda 6.DRUMMOND REPORT The Drummond Report was discussed in camera related to legal and personal issues. 7.OTHER BUSINESS a.Action Plan Trustee Roberts asked that the in-camera report be presented at the March 6 in-camera meeting. b.Budget Website Manager K.Young sought advice from the Committee as to what materials should be posted to the Board's website related to budget development.It was agreed that once the Budget Assumptions and Process,and Guiding Principles are approved by the Board, they will be posted to the site. c.Budget Committee Meeting Schedule Supt.Meeson suggested that a regular Committee meeting schedule be set.It was agreed to meet as required until Budget direction is received. 8.NEXT MEETING The next meeting was scheduled for Tuesday,April3, from 5:00-7:00 p.m. 9.ADJOURNMENT A motion to adjourn was moved and carried at 5:21 p.m. 2012 March 6...10 16.REPORTS OF COMMITTEES -cont'd c.REPORT OF THE BUDGET ADVISORY COMMITTEE-cont'd RECOMMENDATIONS; 1. That the attached 2012-13 BudgetAssumptions and Process be approved. 2.That the attached revised Guiding Principles for the Development of the Thames Valley District School Board Multi-Year Budget be approved. JENNIFER COGHLIN Acting Chairperson Recommendations 1 and 2 were moved by R.Tisdaie,seconded byT. Grant and carried. Trustee Huff commented on the recent Drummond Report noting that he was hopeful that funding will continue to increase for FNMI students and that the Ministry is aware that TVDSB will continue to make it a priority. d.REPORT OF THE CHAIRS'COMMITTEE,2012 FEBRUARY 29 11:00 a.m.-12:46 p.m MEMBERS ADMINISTRATION AND OTHERS J.Bennett (Chair) R.Tisdaie (11:36)M.Sereda S.Christie T.Grant G.Hart (via teleconference) 1.APPROVAL OF AGENDA The agenda was approved by motion. 2.CONFLICTS OF INTEREST •none declared 3.REVIEW OF 2012 MARCH 6 BOARD AGENDA The agendas for the In-camera and public Board meetings of March 6, 2012,were discussed and updated. 4.CORRESPONDENCE A letter from the Cityof Woodstock to the Oxford Regional Labour Council regarding procurement agreements will be included inthe trustees'information packages. 5.WESTERN ELGIN ARC COMMUNITY REPRESENTATIVE An application to serve as a community representative for the Western Elgin Accommodation Review Committee was considered.The following motion was moved and carried: That Pam Warden be appointed the community representative for West Elgin for the Western Elgin Accommodation Review Committee. 2012 March 6...11 16.REPORTS OF COMMITTEES -cont'd d.REPORT OF THE CHAIRS'COMMITTEE,2012 FEBRUARY 29 -cont'd 6.GUIDING PRINCIPLES OF CAPITAL PLANNING Trustee Hart soughtan opportunity to consider the guiding principles for capital planning. Development ofa process will be discussed at the next meeting. 7.STRATEGIC PLANNING a.Public Input Session Manager K.Young joinedthe meetingand distributed notes from the Strategic Planning session heldon February 28,2012.Itwas agreed thata furthermeeting will be scheduled for March 20 with key stakeholders to share the mission and vision and consider the draft four pillarsand commitments. Exec. Supt.Sereda will meet withthe Chairs' Committee on March 7 to consider the commitments priorto their distribution. Exec. Supt.Sereda will identify who will be the link to the principal facilitators. b. Funding -deferred to next meeting 8.VARIETY IS... Manager Young described plans to promote Variety Is... to be held at the John Labatt Centre on March27.She advised that a news release and posters are being developed and the event will be advertised on Rogers TVand 98.1 Free FM.A push email will be sent to the system and the poster will be emailed to the system's parent groups. Broadcasting the event across the District on Rogers CommunityTelevison is being explored. Itwasrequestedthatanoticebe forwarded toarea newspapersfor inclusion in theircommunity calendars. 9.SCHEDULE OF ADMINISTRATIVE PRESENTATIONS Chair Bennett advised that the schedule ofadministrative presentations will be Includedwith each meeting agenda inan effortto balance the items discussed at each Board meeting. 10.IN-CAMERA-LEGAL AND NEGOTIATIONS ITEMS A motionto move in camera was moved and carried at 12:40 p.m. to discuss a legal and a negotiations item. The meeting reconvened inpublic session at 12:45 p.m. 11.OTHER BUSINESS a.Code of Conduct Trustee Hart asked that it be determined how the new trustee Code of Conduct can be included in Board Bylaws. A process will be discussed at the next meeting. 12.FUTURE MEETINGS The following Committee meetings were scheduled for at 9:00 a.m. March 21; • April 4,18; May 2,16; June 6,20. 13.ADJOURNMENT The meeting adjourned at 12:46 p.m. by motion. 2012 March 6...12 16.REPORTS OF COMMITTEES -cont'd d.REPORT OF THE CHAIRS' COMMITTEE,2012 FEBRUARY 29 -cont'd RECOMMENDATION: That Ram Wardell be appointed the community representative forWest Elgin for theWestern Elgin Accommodation Review Committee. J.BENNETT Chairperson Recommendation 1was approved on motion ofT. Grant,seconded byP. Sattler and carried. Chair Bennett asked trustees to mark 2012 March 20 intheir calendar as a meeting will be held with the Strategic Planning stakeholdergroups. She encouraged all trustees toattend. At10:33 p.m.,the meeting recessed andreconvenedat 10:40 p.m.Trustees reconvenedin-cameraat 10:45 p.m. The Board reconvened inpublic session at 11:05 p.m. e.REPORT OF THE COMMITTEE OF THE WHOLE IN CAMERA,2012 MARCH 6 MEMBERS PRESENT ADMINISTRATION AND OTHERS J.Bennett (Acting Chair) B.McKinnon (via K.Dalton V.Nielsen S.Amri teleconference)L.Elliott B.Sonier R.Campbell S.Polhill M.Sereda M.E.Smith T.Grant P.Sattler C.Bourbonnais-P.Tufts G.Hart W.J.Tai MacDonald K.Wilkinson W.Huff R.Tisdale (+5:15)K.Edgar K.Bushell P.Jaffe J.Todd (-10:45)L.Griffith-Jones L.Baines K.Meeson K.Young Regrets:G. Hart M.Moynihan P.Martin J.Coghlin S.Amri The Committee met in camera from 5:05 p.m. to 5:56 p.m. and from 10:45 p.m. to 11:05 p.m. 1.APPROVAL OF AGENDA The agenda was approved by motion. 2.CONFLICTS OF INTEREST -No conflicts of interest were declared. 3.Confidential legal matters were discussed. 4.RISE AND REPORT A motion to rise and report was moved and carried at 11:05 p.m. RECOMMENDATIONS: 1.That the motion approved at the in-camera session of March 6, 2012, related to retirements by mutual consent be approved. f"X I ^J 2012 March 6...13 16.REPORTS OF COIUIMITTEES -cont'd e. REPORT OF THE COMMITTEE OF THEWHOLE IN CAMERA,2012 MARCH 6 -cont'd 2. Thatthe offerto purchase Plover Mills Public School,dated March 6,2012,be approved. J.BENNETT Acting Chairperson Recommendations 1 and 2 were approved on motion ofS.Polhill,seconded byR.Tisdale and carried. 17.COMMUNICATIONS -none 18.NOTICE OF MOTION -none 19.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -none 20.ADDITIONAL ITEMS -none 21.QUESTIONS/COMMENTS BY MEMBERS -none 22.ADJOURNMENT The meetingadjourned at 11:06 p.m. on motion ofS.Polhill,seconded byP.Battler. nnnfirmcri^ Cbalrperson 2012 March 6...14 SUMMARY OF APPROVED RECOMMENDATIONS OF 2012 MARCH 6 That Chair Bennett's Address in memory of Trustee Terry Roberts be spread upon the minutes. That the attached 2012-13 Budget Assumptions and Process be approved. That the attached revised Guiding Principles for tiie Development of the Thames ValleyDistrict School Board Multi-Year Budget be approved. That Pam Wardell be appointed the community representative for West Elgin for the Western Elgin Accommodation Review Committee. That the motion approved at the in-camera session of March 6,2012,related to retirements by mutual consent be approved. That the offer to purchase Plover Mills Public School,dated March 6,2012,be approved.