5/29/2012 - Special Board MeetingTHAMES VALLEY DISTRICT SCHOOL BOARD
SPECIAL BOARD MEETING
2012 MAY 29,7:00 P.M.
BOARD ROOM,EDUCATION CENTRE
AGENDA
V-verbal
M -material
1.CALL TO ORDER -O'CANADA V
2.APPROVAL OF AGENDA M
3.CONFLICTS OF INTEREST V
4.PRESENTATION OF THE 2012-2013 PRELIMINARY BUDGET V
5.ADJOURNMENT V
THAMES VALLEY DISTRICT SCHOOL BOARD
SPECIAL MEETING,PUBLIC SESSION
2012 MAY 29
The Board met In regular session on 2012 May29 in the Board Room at the Education Centre,meeting in
public session at 7:05 p.m. to 10:21 p.m.The following were In attendance:
TRUSTEES ADMINISTRATION AND
J.Bennett B. McKinnon (7:35)OTHERS M.E.Smith
T.Grant S.Polhiil B.Tucker B.Sonler
D.Clark R.TIsdale K.Dalton P.Tufts
W.Huff J.Todd L Elliott K.Wilkinson
P.Jaffe M.Sereda
C.Bourbonnais -
S.Christie
S.Macey
Regrets:R.Campbell MacDonaid J.Pratt
P.Sattler K.Edgar P.Hearse
J.Coghlin L.Griffith-Jones
S.Hughes
K.Young
S. Young
Absent::W.J.Tai K.Meeson R.Hoffman
S.Amrl M. Moynihan
V.Nielsen
0.Munroe
K.Aitken
J.Berkin
1.CALL TO ORDER - O CANADA
Board Chair J.Bennett called the meeting to order at 7:05 p.m.
2.APPROVAL OF AGENDA
The agenda was approved on motion ofS.Polhlll,seconded byG.Hart.
3.CONFLICTS OF INTEREST
Trustees Jaffe and Todd declared conflicts of Interest citing spousal employment with the Board.
4.PRESENTATION OF THE 2012-13 PRELIMINARY BUDGET
Budget Advisory Committee Chair G.Hart reviewed the Budget development assumptions and process.
He noted the Board's commitment to meet the needs ofstudents and focus on increasing student
achievement in literacy and numeracy.Headvisedthatthe Board will continuetoenhance opportunities
for studentsand improve student teaming consistent with the mission of Caring,Learning Community
as well as address the Impact of declining enrolmentand Implementing Year3ofthe phased in Full Day
Kindergarten program through the budget process.
Supt.K.Meeson introduced the Financestaffwho played a key role inthe development ofthe draft
Budget. She presented the financial overviewand highlighted Grants forStudent Needs (GSN)as well
as a detailed overview of the draft Budget for 2012-13.
Provincial Economic Outlook
•Provincial Budget March 27,2012
• Deficit Projection for 2011-12 $1B less than forecast in 2011
•Economic growth slower than projected
•Control required on provincial expenses
•Concern is annual cost to service debt
• Focus on balanced budget by 2017-18 to strengthen economy,create jobs and protect healthcare
and education
2012 May 29...2
4.PRESENTATION OF THE 2012-13 PRELIMINARY BUDGET -cont'd
a.Grants for Student Needs (GSN)
•Details released March 29,2012
EFIS and Technical Paper released April 16,2012
• End of provinclally negotiated Provincial Discussion Table (PDT)agreements 2008-12
•Revenues reflect realities for funding partners of Ontario government
GSN provides funding for the provisions of 2008-12 PDT agreements
Focus continues to be student achievement
Funding for cost pressures
Incorporates the govemment parameters relevant to ongoing PDT discussions
Additional Support for Student Achievement 2012-13
Additional elementary specialist teachers and preparation time
Further reduction in class sizes -grades four to eight
• Additional grade seven and eight Student Success and Literacy and Numeracy teachers
• Additional teachers for secondary programming
Provincial Discussion Table Parameters
Compensation
• No funding for across-the-board salary increases
• No funding for individual movement on salary grids
Sick Days
Freeze on sick days accumulated as of August 31,2012
•Accumulated non-vested sick leave days eliminated September 01,2012
•New^short-term illness plan effective September 01,2012-six days @ 100%,twenty-four
weeks @ 2/3
Retirement Gratuities Calcuiation
Vested sick leave days frozen at August 31,2012
Employee salary frozen at August 31,2012
Full Dav Kindergarten
Year three of five year implementation
Funded allocation is for 4,472 students,representing approximately 49%of JK/SK enrolment
•Projected enrolment is 4,911 students
• 61 sites across Thames Valley District School Board
•Funding continues through GSN and Educational Programs -Other (EPO)
b.Preliminary Budget Projected Enrolment
Finance Manager J.Pratt described the following chart
2011-2012
Projected
2010-2011
Approved Budget
Difference
JK/SK FDK 2,455.50 941.50 1,514.00
JK/SK Non FDK 2,614.50 3,665.00 (1.050.50)
Grades 1-3 15,090.00 14,798.00 292.00
Grades 4-8 25,548.00 25,909.00 (361.00)
r-
2012 May 29...3
Elementary 45,708.00 45,313.00 394.50
Secondary 23,768.76 24,275.76 (506.94)
Total Enrolment 69,476.82 69,589.26 (112.44)
c.Average Daily Enrolment -Elementary &Secondary
Finance Manager Pratt described two graphs that included the actual 2000-01 to 2010-11 and the
projected 2011-12 to 2015-16 average dally enrolment numbers for both elementary and
secondary students.
d.Revenues
Finance Manager Prattand Supt. Meeson described the summary of revenues Inthe following areas:
•Operating Revenue
• Pupil Foundation
Effect of Declining Enrolment
Effect of Benchmark Changes
Teacher Qualification &Experience
School Operations
School Renewal
Declining Enrolment Grant
Program Enhancement
Language Grants
Learning Opportunities Grant (LOG)
2012-13 Ministry Restraints (Additional 2012-2013)
e.Expenses Changes
Finance Manager Pratt desribed the following expense changes:
•Transportation
Utilities Commodities
Program Enhancement Expense
f.Special Education
Supt.Meeson outlined the Special Education revenues based on the per pupil amount,the High
NeedsAmount (HNA),the Behaviour Expertise Amount (BEA)and Other.She noted thatthe Ministry
will continue to fund Special Educationas well as refinethe Special Education Grant. She noted
changes infunding as per section 23 of the Education Act.
Special Education Per Pupil Amount (SEPPA)
Effect of Declining Enrolment
Elementary - JK to Grade 3 693,005
Elementary -Grades 4 to 8 (241,247)
Secondary (241,738)
(210,020)
2012 May 29..A
Effect of Benchmark Changes
Elementary-JKto Grade 3 {76,211}
Elementary -Grades 4 to 8 (78.224)
Secondary (55.756)
(210,191)
Net Increase to SEPPA (171,000)
Special Equipment Amount (SEA)
Per Pupil Amount-
Effect of Declining Enrolment
(2,580)
Effect of Benchmarks Increase 154,894
Net Increase to SEA Per Pupil Amount 152,314
High Needs Amount (HNA)
Effect of Declining Enrolment (50%guarantee)(21,854)
Measures of Variability (MOV)and MOV
Statistical Prediction Model
(31,266)
Net Changes to HNA (53,120)
Special Education Incidence Portion (SIP)
Effect of Projections for Claims
NIL
Behaviour Expertise Amount (BEA)and Other
Per Pupil Amount
Effect of Declining Enrolment (271)
Effect of Benchmark Change 1,385
Net Effect of BEA PPA 1,114
Base Amount Increase 608
Net Changes to BEA
1,722
Other Special Education
Section 23
Effect of Changes (1,420,503)
2012 May 29...5
4.PRESENTATION OF THE 2012-13 PRELIMINARY BUDGET -cont'd
g.Capital Funding
New Schools,Additions and Retrofit/;Renovations
•$350M for projects to open 2013-14 to 2015-16
• Funding to build or purchase schools,build additions and/or undertake major retrofits
•Focus on urgent and pressing needs for accommodation pressures,FDK,facility conditions
and purchasing
• Allocations based on business cases submitted through capital priorities request
School Condition Improvement and Temporary Accommodation
•Funding to address capital expenses to address school renewal needs
•Funding to address temporary accommodations:
•portable moves,leases and purchases
•lease costs for permanent Instruction space
Full Day Kindergarten (FDK)
•Funding for FDKfirst time equipping and minor renovations allocations
•$10,000 per funded FDK classroom
Revenue
Teachers 6,423
Early Childhood Educators 9,230
Special Education 3,191
Other 2,765
Transition Grant 1,996
Total Revenue 23,605
Expenses
Teachers 10,824
Early Childhood Educators 9,230
Special Education 3,191
Other 1,947
Transition Grant 25,192
Total Revenue 23,605
h.Educational Programs -Other (EPO'S)(Restricted Grants)
•2011;B6 Funding InAddition to Grants for Student Needs
•Funding of other education initiatives outside GSN's to advance student achievement
2012 May 29...6
4.PRESENTATION OF THE 2012-13 PRELIMINARY BUDGET -cont'd
i.Budget Proposals
Supt.Meeson advised that a recent GSN announcement outlines a decrease to the consultant
revenue line where a reduction of five positions is needed to offset the revenue.Director Tucker
advised that the Ministry of Education is looking at a target savings of$600MforYear 1overthe next
three years.
Supt.Meeson described the following items forinclusion inthe 2012-13 Budget noting those that are
self funded.
Item FT Cost Funded
Materials Handling 1.0 200,000
Capital Data Analyst 1.0 79,404 79,404
Native Language (Elementary)1.2 108,239 90,199
ESL Supports 2.0 180,399
RIM Clerk 1.0 47,316 47,316
Content Filtering 70,000
Content Filtering 0.5 40,000
Health &Safety - First Aid Training 100,000
SSSSI -
Joint Workplace In-Service 80,000
FDK Manager 28,000
6.7 933,358 216,919
j.Accounting Changes Public Sector Accounting Board (PSAB)
•Retirement Gratuities
•Vacation Accrual
•Capital
k.Budget Approval
•School boards still required to approve a balanced budget
•In-year deficit permissible if accumulated surplus available
•Use of accumulated surplus cannot exceed the lesser of;
•Accumulated surplus for previous year
• 1% of Board's operating revenue
•Amounts exceeding this calculation requires approval of the Minister of Education prior to
Board approval.
•Senior Administration's approach for the 2012-13 budget development was to minimize the use
of accumulated surplus as this solution Is not sustainable long term.
•The 2012-13 preliminary budget as presented does not exceed either of the amounts and does
not require approval from the Ministry.
2012 May 29...7
4.PRESENTATION OF THE 2012-13 PRELIMINARY BUDGET -cont'd
I.Important Dates
June 12 -Budget Discussion
June 19 -Special Board Meeting
June 29 - Ministryof Education Submission
The Administration responded to trustees'questions.The Issue of salaries based on contractual
agreements and PDT agreements and Ministry compensation constraints was raised. It was noted that
the Ministry has imposeda salaryfreeze at this time.Furtherupdates are expected inthe fall.
ChairBennett advised that It maybe necessary to schedule In-camera sessions on June 12 and/orl 9and
asked trusteestobe available to attend.She thanked Finance staff for the presentation and preparing
the Budget binders Insuch a user-friendlyformat.
5.ADJOURNMENT
The meeting adjourned at 10:21 p.m. on motion ofJ. Todd,seconded byP. Jaffe.
Confirmed:
lairperson