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5/8/2012 - Regular Board MeetingI THAMES VALLEY DISTRICT SCHOOL BOARD REGULAR BOARD MEETING,PUBLIC SESSION 2012 MAY 8,7:00 P.M. BOARD ROOM,EDUCATION CENTRE AGENDA V-verbal M -material 1.CALL TO ORDER V 2.O CANADA V 3.SPECIAL MUSICAL PRESENTATION -Trafalgar Public School Choir V 4.APPROVAL OF AGENDA M 5.OFFICIAL RECORD M 6.RECOGNITIONS a.A.Blue,Ontario Federation of Home and School Associations Educator Award V b. V.Nielsen,Ontario Public Supervisory Officials'Association Leadership Award V 7.CONFLICTS OF INTEREST V 8.CHAIR'S ANNOUNCEMENTS V 9.DIRECTOR'S ANNOUNCEMENTS V 10.PUBLIC INPUT a.Internet Filters M 11.ADMINISTRATIVE PRESENTATIONS a.Sir Wilfrid Laurier Secondary School Robotics V b.Equity and Inclusive Education Action Plan V c.Community Use of Schools V 12.MINUTES OF THE 2012 APRIL 24 BOARD MEETING M a.Confirmation of Minutes b.Business Arising from the Minutes 13.STUDENT TRUSTEES'UPDATE V 14.APPOINTMENT OF OPSBA VOTING DELEGATE AND ALTERNATE VOTING DELEGATE M 15.REPORTS FROM THE ADMINISTRATION -none 16.REPORTS OF COWIIWITTEES a Policy Working Committee,2012 April 24 M b.Chairs'Committee,2012.May 1 M c.Budget Advisory Committee,2012 May 2 Verbal Update V d.Committee of the Whole in Camera,2012 May 8 V 17.COMMUNICATIONS a.Ontario Public School Boards'Association -Update V b.First Nations Advisory Committee Appointments M 18.NOTICE OF MOTION 19.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -none 20.ADDITIONAL ITEMS 21.QUESTIONS/COMMENTS BY MEMBERS 22.ADJOURNMENT THAMES VALLEY DISTRICT SCHOOL BOARD REGULAR MEETING,PUBLIC SESSION 2012 MAY 8 The Board met in regular session on 2012 May 8 in the Board Room at the Education Centre,meeting in public session at 7:00 p.m. to 10:00 p.m.The following were in attendance: TRUSTEES J.Bennett (Chair) 8.Amri R.Campbell D.Clark J.Coghlin T.Grant G.Hart P.Jaffe B.McKlnnon 8.Polhill P.Sattler W.J.Tai R.TIsdale Absent:W.Huff J.Todd ADMINISTRATION AND OTHERS B.Tucker B.Sonier K.Dalton P.Tufts L.Elliott K.Wilkinson M.Sereda K.Bushell C.Bourbonnais-MacDonald S.Christie K.Edgar K.Young K.Meeson S. Young M.Moynlhan J.Neville V.Nielsen K.Aitken M.E.Smith 1.CALL TO ORDER. Board Chair Bennett called the meeting to order at 7:00 p.m.She welcomed Trustee D.Clark to the Board table as a representative for Wards 7, 8,9,10 &13. 2./3.0 CANADA AND MUSICAL PRESENTATION The appreciation of the Board was extended to Trafalgar Public School and Conductor M.Sass for leading in the singing of O'Canada and performing two musical selections. 4.APPROVAL OF AGENDA The agenda was approved on motion of P. Jaffe,seconded byJ. Coghlin. 5.OFFICIAL RECORD S.Christie,Supervisor,Corporate Services,read the following official record Into the minutes: We regret to record the death of Jay Cooke,a Custodian at Central Collegiate Institute,on April 25, 2012. 6.RECOGNITIONS a. A.BLUE,ONTARIO FEDERATION OF HOME AND SCHOOL ASSOCIATIONS EDUCATOR AWARD Supt. V. Nielsen Introduced A. Blue, Learning Technical Coordinator and formerteacher librarian at Glen Cairn Public School.She is the recipient of the Ontario Federation of Home and School Associations Educator of the Year Award that recognizes exceptional support for parental involvement through technology and promotesthe best for each student,everyday.President-elect A. Morell also recognized Ms.Blue's accomplishments on behalf of the Home and School Association and presented her with a plaque from the Association. b. V.NIELSEN,ONTARIO PUBLIC SUPERVISORY OFFICIALS'ASSOCIATION ("OPSOA") LEADERSHIP AWARD Exec. Supt.L.Elliott recognized Supt. V. Nielsen,recipient of the Ontario Public Supervisory Officials'Association Distinguished Leadership Award.The award is presented annually to a Supervisory Officerwho has demonstrated exemplary leadership abilities at both the district and provincial level and continues to demonstrate outstanding ability and leadership Inpublic education. 2012 Mav8...2 7.CONFLICTS OF INTEREST -No conflicts of interest were declared. 8.CHAIR'S ANNOUNCEMENTS Chair Bennett asked trustees to confirm with the Director's assistant if they plan to attend the transportation meeting on May 23 from 5:00 p.m.to 6:30 p.m. Chair Bennett acknowledged emails received from the Lord Roberts French Immersion (ARC).Trustee P.Jaffe outlined the status of the ARC and sought clarification from the Chair regarding a reconsideration process.Chair Bennett advised that the Board's procedure "Pupil Accommodation and Facility Organization"indicates that schools may be added or deleted from an ARC at its first meeting. Because Board policy and procedures supercede Board Bylaws and Roberts Rules of Order,there is no opportunity to reconsider the schools being considered by the ARC at this time. It was noted that the next meeting of the ARC is scheduled for 2012 June 7 at Lord Roberts French Immersion Public School. 9.DIRECTOR'S ANNOUNCEMENTS Director Tucker noted that the TVDSB Education Week kick-off was held at H.B.Beal Secondary School as theycelebrate their 10O'^anniversary.EducationWeek was originally launched in 1930 by the Ontario Secondary School Teacher's Federation. Director Tucker highlighted the following staff accomplishments: Supt.Nielsen -Ontario Public Supervisory Officials'Association Distinguished Leadership Award; Exec.Supt.Elliott- incoming President of the Ontario Public Supervisory Officials'Association; Manager D.Rajala,on her new position at the Ministryof Education -Student Success division; •Committee members of the Dance Festival; B.Ince and M.De Metre of Media Services; R. Princis, J. Rake, and J.Couse for their work with the Caring Fund that continues to benefit students and families each and every day; Breakfast of Champions - a major contributor to mental health in Canada and the presence of TVDSB staff,students and community;and •Support Staff -2012 May9 Is Support Staff Appreciation Day-recognition to support staff who play a critical role for each students success every day. Chair Bennett asked trustees to take the opportunity to visit their local schools this week as there are many Education Week events planned. 10.PUBLIC INPUT a.INTERNET FILTERS Public input was received from B.Dean,S. Kendall and R.Carey regarding incorporating Internet filters on school computers: 11.ADMINISTRATIVE PRESENTATIONS a.SIR WILFRID LAURIER SECONDARY SCHOOL ROBOTICS Students of the Sir Wilfrid Laurier Secondary School Robotics Team,RAM-Ferno,attended the meeting to demonstrate their robot 3756 that they created.The team will be participating at the Waterioo FIRST Robotics Regional Competition from March 22 - 24,2012.The school Is one of two London schools participating in the upcoming competition which enables students to strive to compete at the highest level and inspires enhanced learning through real life experiences 2012 IVIav8...3 11.ADMINISTRATIVE PRESENTATIONS -cont'd a.SIR WILFRID LAURIER SECONDARY SCHOOL ROBOTICS -cont'd Itwas noted that RAM-Ferno is an extracurricular program for students who have an interest in science and technologyand have a desire toapplytheirskillsand gain newknowledgeinthe field In response to a question, itwas noted that one ofthe challenges for students ofthe program is fundraising;however,theyhave been abletoattendthe regional competition ona limited budget. Ail students are encouraged to join the program.Director Tucker commended the team for their creative robot notingthe success ofthis program reinforces the concept of Education Week. He extended his thanks tothe parents and staffforthe additionalhours and student support they have contributed notingthe life long lessons the students have learned that this opportunity will provide. b.EQUITY AND INCLUSIVE EDUCATION ACTION PLAN Exec. Supt.Elliott provided the annual Equity &Inclusive Education Action Planto the Board per Policy2022, "Equity&Inclusive Education". The report will be discussed indetail at the 2012 June 12 Board meeting. The goals of the Board are: To provide opportunities for students,administrators,teachers,support staff, and trustees to participate in equity and inclusive education training and leadership initiatives. Toimplementpositiveemployment practices thatsupport equitable hiring,mentoring,retention, promotion,and succession planning. To establish processes that include performance indicators to monitor progress and assess the effectiveness of policies,programs,and procedures. The goal of each school is to review and establish self-assessment processes to determine the effectiveness ofthe school's equityand inclusiveeducation plans and procedures. The following areas are also outlined inthe report: •School Community relationships: • Inclusive curriculum and assessment practice; Religious accommodation; School climates and the prevention of discrimination and harassment; Professional learning;and Accountability and transparency. D.Goodwin,LearningSupervisor, introduced individuals who played a key role inthe Equityand Inclusive Education We are One -2012 Video Contest.The winners were introduced and the videos were presented to the trustees. In the elementary school category,first prize was awarded to Sir G. E.Cartier Public School, second prize was awarded to Fairmont PublicSchool and third place was awarded to Straffordville Public School.In the secondary school category,first prize was awarded to Sir Wilfrid Laurier Secondary School,second and third prize to H.B.Beal Secondary School. Ms. Goodwin thanked everyone who participated in the contest and for their commitment and passion towards equality.She noted that their message is an essential motivator for change for each student,each and every day. 2012 Mav8...4 11.ADMINISTRATIVE PRESENTATIONS -cont'd c.COIUin/IUNITY USE OF SCHOOLS Manager K.Young,Public Affairs &Community Relations,and Supervisor P.Amaral presented a detailed overview on the Community Use of Facilities (CUF)process. The following information was discussed. •Provincial initiative to encourage school boards to allow access to school facilities at low cost to not-for-profit organizations; Centralized management of CUF; Schools are still involved with process; All school-related functions take priority over rentals; TVDSB,Ministry of Education Investment,$1,248,330; Subsidy Application, CDS Grant,$958,820; Out-of-Pocket Examples; Permitted Hours Not-for-Profit Groups - Historyof Hours Permitted. The following facilities are in use: Oxford County Woodstock Fanshawe Singers -College Avenue Secondary School •Special Olympics Tillsonburg -Rolph Street Public School Norwich Otterville Lions Club -Norwich Public School OXELWrestling Club -Glendale Secondary School Elgin County Otter Valley Naturalists - Port Burwell Public School • St.Thomas Schock Basketball -Arthur Voaden Secondary School •Sommerfield Youth Group -Summers'Corners London/Middlesex County Glencoe Mali Walkers -Glencoe District Secondary School Dorchester Girls Fastball Association -Northdale Central Public School St.Clair Conservation -Strathroy District Collegiate Institute Lucan MinorAtom Hockey - Wilberforce Public School Down Syndrome Research Institute - Sir George Ross Secondary School Orchestra London, Community concerts -Saunders Secondary School Priority Schools Central Public School in Woodstock Knollwood Park Public School (London) C.C.Carrothers Public School (London) Success =Challenges Project another successful year and will maximize provincialfunds; Challenge is to maintain balanced budget; Limits placed on high volume users. The Administration responded to questions by members.The issue of the priority schools grant was discussed and noted that the Ministry of Education has criteria that must be met and has provided a formula that is used to determine which schools will be Identified as "priority schools". Further,schools included in an accommodation review study may not be included as a priority school.Currently, funding is available through a grant for 2012. Limits on high volume users ($20k cap)was noted.Correspondence was sent to all groups last year explaining the Boards'decision.To date,there have been no issues. 2012 Mav8...5 12.MINUTES OF THE 2012 APRIL 24 BOARD MEETING a.CONFIRMATION OF MINUTES The minutes of the Regular Board Meeting,2012 April 24 were adopted on motion of R. Tisdale, seconded by S. Polhill. b.BUSINESS ARISING FROM MINUTES -none 13.STUDENT TRUSTEES'UPDATE Student Trustee 8.Amrinoted that the student elections and debate was held on 2012 April 27.The Student Trustees for 2012-13 are Enna Kim and Page Forron. Student Trustee W. J. Tai noted that the date for the Student Symposium has been finalizedfor 2012 May 30 from 4:00 p.m. to 9:00 p.m. An invitation was sent to all secondary schools.To date, 11 secondary schools have responded and will be sending representatives. 14.APPOINTMENT OF OPSBA VOTING DELEGATE AND ALTERNATE VOTING DELEGATE Chair Bennett presented the following report seeking approval ofthe appointment of Trustee Grant as the OPSBA voting delegate and Trustee Hart as the alternate voting delegate at the Ontario Public School Board's Association annual general meeting. RECOMMENDATION: That Trustee Tracy Grant be appointed as the OPSBA voting delegate and Trustee Graham Hart the alternate voting delegate at the Ontario Public School Board's Association annual general meeting. The recommendation was approved on motion of B.McKlnnon,seconded by D.Ciark. 15.REPORTS FROM THE ADMINISTRATION -none 16.REPORTS OF COMMITTEES a.REPORT OF THE POLICY WORKING COMMITTEE 2012 April 24 MEMBERS ADMINISTRATION AND OTHERS R.Tisdale (Chair)T.Grant S.Christie K.Aitken J.Bennett G.Hart Regrets:J.Todd 1.APPROVAL OF AGENDA -The agenda was approved by motion. 2.CONFLICTS OF INTEREST -none declared 3.COMMITTEE REPORT OF MARCH 27.2012 AND APRIL 24,2012 TRACKING SHEET- provlded for information 4.POLICY/PROCEDURE-TO COMMITTEE FOLLOWING PUBLIC INPUT -none 2012 Mav8...6 16.REPORTS OF COMMITTEES -cont'd a.REPORT OF THE POLICY WORKING COMMITTEE -cont'd 5.DRAFT POLICIES/PROCEDURES a.Disclosure of Employee Records Policy Corporate Services Supervisor S.Christie joined the meeting to present the draft Disclosure of Employee Records policy. She advised that the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA)does not apply to employment or labour-related matters of an employee,under Section 52 (3)3. As a result,there is no protection of confidentiality or guidelines around the release of employee records unless boards develop a policy related to their handling and expected confidentiality. It was noted that employment history is regarded as personal information under Section 2 of MFIPPA and may be requested through a Freedom of Information request.Under the new policy, ifa request is made for employee records,the onus Is on the superintendent or designate to consider if the request is justifiable and disclosure is appropriate. The following motion was moved and carried: That the draft Disclosure of Employee Records policy be posted to the Board's website for 60 days for public input. 6.DRAFT POLICY/PROCEDURE REQUIRING ADDITIONAL CONSIDERATION -none 7.POLICIES/PROCEDURES UNDER REVISION -none 8.DRAFT/APPROVED POLICY/PROCEDURE REQUIRING FURTHER CONSIDERATION- none 9.OTHER BUSINESS-none 10.DATE AND TIME OF NEXT MEETING The next meeting was scheduled for Tuesday,May 22. in the Governor Simcoe Room. 11.ADJOURNMENT The meeting adjourned by motion at 3:28 p.m. RECOMMENDATIONS:none RUTH TISDALE Chairperson 2012 IVIav8...7 16.REPORTS OF COWHUIITTEES -cont'd b.REPORT OF THE CHAIRS'COMMITTEE 2012 May 1 2:20-4:08 p.m. MEMBERS ADMINISTRATION AND OTHERS J.Bennett (Chair)G.Hart B.Tucker S.Christie T.Grant R.Tisdale 1.APPROVAL OF AGENDA The agenda was approved by motion. 2.CONFLICTS OF INTEREST -none declared 3.REVIEW OF 2012 MAY 8 BOARD AGENDA The agendas forthe In-camera and publicBoard meetings of 2012 May8were discussed and updated. 4.MAY 8 ADMINISTRATIVE PRESENTATION -COMMUNITY USE OF SCHOOLS It was noted that there will be a presentation at the May8 Board meeting on the Community Use of Schools. 5.CORRESPONDENCE-none 6.TRUSTEE APPOINTMENTS TO COMMITTEES Chair Bennett sought Committee inputto fill the outstanding vacancies on Board standing and administrative committees following the death of Trustee T.Roberts.The following motions were moved and carried: That trustees be appointed to the following Board standing and administrative committees as indicated: Discipline Committee - Long-Term Community Partnerships Committee - OPSBA Board Committee - Policy Working Committee - Trustee Professional Development Committee - Communications and Public Relations Committee - Education Week Committee - Equity and Inclusive Education Committee - Community Use of Schools - Donna Clark Donna Clark Vacancy not to be filled Donna Clark Joyce Bennett James Todd Vacancy not to be filled Tracy Grant Graham Hart That Janine Pitmen be appointed to the City of London Advisory Committee on the Environment for the remainder of the four-year term ending November 30,2014. That Joyce Bennett be appointed to the City of London Community Safety and Crime Prevention Advisory Committee for the remainder of the four-year term ending November 30, 2014,and Simmi Sandhu of Sir Frederick Banting SS as the non-voting student representative. That Joyce Bennett be appointed the OPSBA alternate. 2012 Mav8...8 16.REPORTS OF COWIIVIITTEES -cont'd b.REPORT OF THE CHAIRS'COIlfllVllTTEE -cont'd 7.BOARD TABLE SEATING it was noted that Trustee D.Clarke will be joining the Board at the May 8 Board meeting. Trustee seating at the Board table was discussed. 8.STRATEGIC PLANNING Chair Bennett advised that a community meeting was planned in Strathroy next week regarding development of the Board's Strategic Plan.Because of the low anticipated attendance,it was agreed to cancel the meeting.It was agreed that the next three meetings will not be regional meetings but open to all interested community members across the system.Future advertisements will include the dates of the next three District meetings and this clarification. Director Tucker reported on rebranding initiatives in promoting the Board's mission and vision. 9.PROCESS FOR INTEGRATING NEW TRUSTEE CODE OF CONDUCT INTO BOARD BY-LAWS It was suggested that a Board Bylaw Ad hoc Committee be established to ensure consistency with the new Trustee Code of Conduct.The following motion was moved and carried: That a Board BylawAd hoc Committee be established to ensure that the Bylaws are consistent with the new Trustee Code of Conduct. 10.TRANSPORTATION ISSUES -NEXT STEPS Trustee Hart advised that the London District Catholic School Board has requested a meeting with the Board to discuss transportation and other issues of mutual concern.Potential dates are being considered. Chair Bennett described communication strategies and processes in place to address Edulog concerns raised by parents.She suggested that a committee be struck to discuss transportation issues as they arise.The following motion was moved and carried: That the Chairs'Committee request that the Director and Board Chair co-ordinate an information sharing meeting regarding transportation issues with the Director's designates on the STS Board of Directors,the Manager of STS and trustees. A report will be brought to the next meeting. 11.REQUEST TO PRESENT TO THE BOARD Two requests to present tothe Board at the May8 Board meeting regarding internet filters were considered and approved. 12.OTHER BUSINESS a. In-camera -Negotiations and Personal A motion to move in-camera to discuss negotiations and a personal item was moved at 3:47 p.m. and carried. The Committee reconvened inpublic session at 4:05 p.m. 13.FUTURE MEETINGS The following Committee meetings were scheduled: • May 15 (12:00-3:00 p.m.); •June 5 (3:00-5:00 p.m.);and June 20 (9:00 a.m.-12:00 p.m.).y 2012 IVIav8...9 16.REPORTS OF COMIUIITTEES -cont'd b.REPORT OF THE CHAIRS'COMWIITTEE -cont'd 14.ADJOURNMENT The meeting adjoumed at 4:08 p.m. by motion. RECOMMENDATIONS: 1.That trustees be appointed to the following Board standing and administrative committees as indicated: Discipline Committee -Donna Clark Long-Term Community Partnerships Committee -Donna Clark OPSBA Board Committee -Vacancy not to be filled Policy Working Committee -Donna Clark Trustee Professional Development Committee -Joyce Bennett Communications and Public Relations Committee -James Todd Education Week Committee -Vacancy not to be filled Equity and Inclusive Education Committee -Tracy Grant Community Use of Schools -Graham Hart 2.That Janine Pitman be appointed to the City of London Advisory Committee on the Environment for the remainder of the four-year term ending November 30,2014. 3.That Joyce Bennett be appointed to the City of London Community Safety and Crime Prevention Advisory Committee for the remainder of the four-year term ending November 30, 2014,and Simmi Sandhu of Sir Frederick Banting SS as the non-voting student representative. 4.That Joyce Bennett be appointed the OPSBA alternate. 5.That a Board Bylaw Ad hoc Committee be established to ensure that the Bylaws are consistent with the new Trustee Code of Conduct. J.BENNETT Chairperson Recommendations 1 through 5 were approved on motion of G. Hart,seconded by T.Grant. c.BUDGET ADVISORY COMMiTTEE,2012 MAY 2 VERBAL UPDATE Trustee Hart provided an update on the Budget Advisory Committee meeting held on 2012 May2. At the meeting,the budget calendar and budget communication plan was discussed.Trustee Hart commented that passing a balanced budget by the end of June with the recent funding announcement and negotiations pressure may be constrained. The next Budget Advisory Committee meeting is scheduled for 2012 May 14 at 3:30 p.m.There will be a Special Board meeting on 2012 May 29 to discuss next steps.The 2012-2013 Budget Calendar is available on the Board's website highlighting additional Special Board and Budget Advisory Committee meetings. 2012 Mav8...10 16.REPORTS OF COMMITTEES -cont'd d.REPORT OF THE COMMITTEE OF THE WHOLE - IN CAMERA 2012 May 8 17. MEMBERS PRESENT ADMINISTRATION AND OTHERS J.Bennett P.Jaffe B.Tucker M.Moynihan R.Campbell B.McKlnnon K.Dalton V.Nielsen D.Clark S.Polhill L.Elliott M.E.Smith J.Coghlin P.Sattler M.Sereda B.Sonier T.Grant R.Tisdale C.Bourbonnais-P.Tufts G.Hart (Chair)MacDonald K.Wilkinson K.Edgar K.Bushel! Regrets:8.Amri,L.Griffith-Jones S.Christie W.J.Tai,K.Meeson K.Young W.Huff Absent:J.Todd The Committee met in camera from 5:40 p.m. to 6:10 p.m. 1.APPROVAL OF AGENDA The agenda was approved by motion. 2.CONFLICTS OF INTEREST -No conflicts of interest were declared. 3.Confidential negotiation and personal matters were discussed. 4.RISE AND REPORT A motion to rise and report was moved and carried at 6:10 p.m. RECOMMENDATION: That the Board approve the additional staffing allocations of 30.0 FTE educational assistants and 4.0 FTE teachers on special assignment for Special Education for the Full-Day Early Learning Kindergarten Program. GRAHAM HART Chairperson The recommendation was moved by G. Hart,seconded by P. Jaffe. COMMUNICATIONS a.ONTARIO PUBLIC SCHOOL BOARDS'ASSOCIATION -UPDATE Trustee Sattler advised that a BoardofDirectorsmeeting was heldthat includeda presentation by the Right to Play organization. Itwas noted that programs are available for urban schools inOntario,Canada and Internationally where TVDSB was specifically mentioned as many elementary teachers are using resources provided by the Elementary Teachers'Federation of Ontario in their schools. Topics including resources,the implementation of AODA,the Mental Health Summit and the current Ministry consultation on the Extended Teacher Education program were also discussed. 2012 lVlav8...11 17.COWIWIUNICATIONS -cont'd b.FIRST NATIONS ADVISORY COWIWIITTEE APPOINTMENTS The Board received correspondence from the Manager ofthe Munsee-Delaware Nation seeking approvaltoappointLeo Nicholas and CandyThomas as theirrepresentatives onthe Board's First Nations Advisory Committee for the 2012-2013 term.The following motion was moved by R. Tisdale,seconded by P.Sattler,and carried. That Leo Nicholas and Candy Thomas be appointed as the Munsee-Delaware Nation representatives on the Board's First Nations Advisory Committee. 18.NOTICE OF MOTION -none 19.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -none 20.ADDITIONAL ITEMS -none 21.QUESTIONS/COMMENTS BY MEMBERS Itwas notedthat the Award of Distinction ceremony will be heldat the Education Centre onThursday, May 10. 22.ADJOURNMENT The meetingadjourned at 10:00 p.m. on motion ofJ.Coghlin,seconded byP. Jaffe. Confirmed^^^^^airperson 2012 l\/lav8...12 SUWIIWARY OF APPROVED RECOMMENDATIONS OF 2012 May 8 That Trustee TracyGrant be appointedas the OPSBA voting delegate and Trustee Graham Hartthe alternate voting delegate at the Ontario PublicSchool Board's Association annual general meeting. That trustees be appointed tothe following Boardstanding and administrative committees as indicated: Discipline Committee -Donna Clark Long-Term Community Partnerships Committee -Donna Clark OPSBA Board Committee -Vacancy not to be filled PolicyWorking Committee -Donna Clark Trustee Professional Development Committee -Joyce Bennett Communications and Public Relations Committee -James Todd Education Week Committee -Vacancy not to be filled Equity and Inclusive Education Committee -Tracy Grant Community Use of Schools -Graham Hart That Janine Pitman be appointed to the Cityof London Advisory Committee on the Environment for the remainder of the four-year term ending November 30.2014. That Joyce Bennett be appointed to the City of London Community Safety and Crime Prevention Advisory Committee for the remainder of the four-year term ending November 30,2014,and Simmi Sandhu of Sir Frederick Banting SS as the non-voting student representative. That Joyce Bennett be appointed the OPSBA alternate. That a Board Bylaw Ad hoc Committee be established to ensure that the Bylaws are consistent with the new Trustee Code of Conduct. That the Board approve the additional staffing allocations of 30.0 FTE educational assistants and 4.0 FTE teachers on special assignment for Special Education for the Full-Day Early Learning Kindergarten Program. That Leo Nicholas and Candy Thomas be appointed as the Munsee-Delaware Nation representatives on the Board's First Nations Advisory Committee.