11/27/2012 - Regular Board MeetingTHAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR BOARD MEETING,PUBLIC SESSION
2012 NOVEMBER 27,7:00 P.M.
BOARD ROOM,EDUCATION CENTRE
AGENDA
V-verbal
M -material
V
V
V
M
M
V
V
V
V
V
1.CALL TO ORDER
2.O CANADA
3.SPECIAL MUSICAL PRESENTATION -none
4.APPROVAL OF AGENDA
5.OFFICIAL RECORD
6.RECOGNITIONS-none
7.CONFLICTS OF INTEREST
8.CHAIR'S ANNOUNCEMENTS
9.DIRECTOR'S ANNOUNCEMENTS
10.CHAIR'S VALEDICTORY ADDRESS
11.PUBLIC INPUT-none
12.ADMINISTRATIVE PRESENTATIONS
a.Full-Day Kindergarten Extended Day Program
13.MINUTES OF THE 2012 NOVEMBER 13 REGULAR BOARD AND 2012 NOVEMBER 20 SPECIAL
BOARD MEETING
a.Confirmation of Minutes
b.Business Arising from the Minutes
14.STUDENT TRUSTEES'UPDATE
15.REPORTS FROM THE ADMINISTRATION
a.2011-2012 Audited Financial Statements
b.2012-2013 Revised Estimates
16.REPORTS OF COMMITTEES
a.Special Education Advisory Committee,2012 November 5
b.Audit Committee,2012 November 13
c.Budget Advisory Committee,2012 November 20
d.Chairs'Committee,2012 November 21
e.Committee of the Whole - In Camera,2012 November 27
M
M
M
M
M
M
M
M
V
"N
17.COMMUNICATIONS V
a.OPSBA UPDATE
18.NOTICE OF MOTION
19.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -none
20.ADDITIONAL ITEMS
21.QUESTIONS/COMMENTS BY MEMBERS
22.ADJOURNMENT
THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR MEETING
2012 NOVEMBER 27
BOARD ROOM,EDUCATION CENTRE
The Board met In regular session on 2012 November 27 in the Board Room at the Education Centre,
meeting in public session at 7:10 p.m. to 10:16 p.m.The following were in attendance:
TRUSTEES ADMINISTRATION AND OTHERS
J.Bennett (Chair)P.Jaffe K. Dalton (Acting Director)B.Sonler
R.Campbell E.Kim M.Sereda P.Tufts
D.Clark B.McKinnon (-9:44)C.Bourbonnais-K.Wilkinson
P.Forron S.Polhlll MacDonald K.Bushell
T.Grant P.Sattler K.Edgar S.Christie
G.Hart R.Tisdale L.Griffith-Jones K.Young
J.Todd (-9:20)K.Meeson K.Aitken
Regrets:J.Coghlin M.Moynihan H.Gerrits
V.Nielsen P.Martin
Absent;W.Huff M.E.Smith J.Pratt
1.CALL TO ORDER
Board Chair J.Bennett called the meeting to order at 7:10 p.m.
2. /3. O CANADA AND SPECIAL MUSICAL PRESENTATION -The meeting was opened withthe
playing of O Canada.
4.APPROVAL OF AGENDA
The agenda was approved on motionof R. Campbell,seconded by P. Jaffe.
5.OFFICIAL RECORD
S. Christie, Supervisor,Corporate Services,read the following official record intothe minutes:
We regret to record the deaths of BrianBennett,Charge Custodian at F.D.Roosevelt PublicSchool
on 2012 November 22, and Kody Sly, a 15-year-old student at Sir Frederick Banting Secondary
School on 2012 November 24.
6.RECOGNITIONS -none
7.CONFLICTS OF INTEREST
Trustees Jaffe and Todd declared conflictsof interest to item 16.e citing spousal employment with the
Board.
8.CHAIR'S ANNOUNCEMENTS
Chair Bennett noted that trustees have been addressing emails regarding potential partnerships with
Lome Avenue Public School.
Supt.K.Wilkinson noted that partnerships with outside agencies are currently being reviewed with20
different agreements negotiated to date and some still under review.
2012 November 27...2
8.CHAIR'S ANNOUNCEMENTS-cont'd
Manager K.Young advised that Pupil Accommodation Report information related to the 2012
November 20 Special Board meeting has been uploaded to the website.
9.DIRECTOR'S ANNOUNCEMENTS -none
10.CHAIRS'VALEDICTORY ADDRESS
Chair Bennett presented the following Valedictory Address:
"Acting Director Dalton, fellow trustees,staff and guests.Iam pleased to have the opportunity to
express to you how proud 1 have been to serve as your Chairperson this year.
The challenges that we have encountered over the past few months have tested this Board both
administratively and politically.Meeting these challenges has taken patience,tact and a great
deal of hard work to keep the focus on the main thing.
In my Inaugural address I retold the Starfish Story.I reminded everyone that no child should be
stranded because we haven't taken enough time or care to put supports in place which would
lead to success.
Trustees,I challenged you to stand beside me to hold our Director accountable.I believe that we
have.Under Director's Tucker's Leadership:
•Executive Superintendent Laura Elliott and her team In Program Services have made order
out of the chaos of many provincial initiatives with very short time lines in order to ensure
support for our students;
•Executive Superintendent Karen Dalton and the Capital Planning Coordinating Committee,
very ably supported by their assistants,work long and hard to bring us the best data possible
so that we can discuss the accommodation needs of our very complex system;
•Executive Superintendent Mike Sereda and the team in Human Resources have led the way
locally and provlncially to develop collective agreements;
•Superintendent Karen Meeson,with her staff,continue to revise and improve the budget
process;and
•Our Superintendents of Education along with our Principals maintain the focus on student
achievement.
As trustees we are policy makers.We have a responsibility to keep a critical watch on how well
each aspect of the school system is being managed.We rely heavily on the wisdom and
expertise of our senior team.Our role as trustees is to question,pursue concerns,debate and
make recommendations to move the system fon/vard.
However,we must always remember that our role depends on teamwork - with each other and
with the administration.Sometimes,we all need to be reminded of our roles and the respect for
each other that Is so necessary Ifwe are going to achieve the goals that we set for the system.
We are in the business of learning and together we can continue to make a difference.
2012 November 27...3
10.CHAIR'S VALEDICTORY ADDRESS -cont'd
In March of this year we,were saddened by the unexpected and sudden death of our colleague
and friend, Terry Roberts.Iam reminded often of his motto -"I don't care how much you know
untilIknow how much you care."One of the last conversations I had withTerry was about
strategic planning.His advice was to make the mission and vision "ours"and to articulate our
commitments to each other as our promise to the students we serve.
Public strategic planning meetings were held across the District this year to exchange ideas and
gather community input on the draft commitments.We are now preparing to finalize the work so
that we can move forward together.
I want to take this opportunity to thank everyone who participated in these discussions.I
particularly want to thank Executive Supt.Mike Sereda and the Principal facilitators.Mike,your
leadership,expertise and vision have been key to the success of this work.Thank you.
We have celebrated many accomplishments this year and I would like to highlight a few of them:
In the spring we interviewed over 40 candidates for the position of trustee and we were
pleased to appoint Donna Clark to join our team;
We have worked with four amazing student trustees who bring us the student perspective;
The first three phases of FullDay Kindergarten have been successfully implemented;
Capital dollars have been used to build new schools or refurbish others;
Led by the team in Public Affairsand support by community partners,74,000 people have
again taken the Pledge to End Bullying;
At the Award of Distinction,celebration we recognize staff and community members who go
the extra mile on behalf of students;
We have expanded and improved our Alternative Education sites;and
The practice at Board meetings of recognizing students and staff has brought to lightmany
examples of people who work diligently every day so that no child is left behind.
There are also many people Iwant to recognize and thank this evening.
To all the staff in Director's Services,thank you for keeping us on track.1would liketo thank
KellyAitken for making sense of some very long discussions.Sharron Christie,Leanne Merner,
Theresa Levschuk and Sue Pullam.You very capably provide information and service to the
community, but inaddition, you have provided me withongoing support. Sue, thank you for
everything. Myrole would have been impossible withoutyou.
Director Tucker, you have willingly given your expertise,loyalty,sense of vision and an Incredible
commitment of time to our students and the system.Together we have dealt with many
challenges.
Lastly, but certainly not least,thank you to my colleagues.Chairing a committee requires extra
time and understanding. Manyof you sit on committees and workwith little recognition. Let me
publicly thank all of you for the many long hours that you have spent on our behalf.
2012 November27...4
10.CHAIR'S VALEDICTORY ADDRESS -cont'd
Thank you to Graham,Peggy,Warren and Tracy for representing Thames Valley at OPSBA.
This commitment often took time away from familyon weekends and we appreciate It.To all of
you who have spent countless hours on accommodation reviews, thank you on behalf of students
and their communities.
1would be remiss if Idid not thank the members of the Chairs'Committee -Graham Hart,Tracy
Grant and Ruth Tisdale. We have worked well together and your positive outlook and sound
advice have helped'me to stay focussed and positive.
Trustees,your communities have been well served through your outstanding commitment. Thank
you foryourwisdom,support and guidance. Iam proud to be a member of this Board. This is a
vital,progressive and healthy school system that takes pride inthe quality education itdelivers to
our 75,000 students.
Thank you forthe opportunityto serve as your Chairperson."
The following motionwas moved byG. Hart,seconded byT. Grant and carried:
That the Chairperson's Valedictory address be spread upon the minutes.
11.PUBLIC INPUT -none
12.ADMINISTRATIVE PRESENTATIONS
a.Full-Day Kindergarten Extended Day Program
Supt. C. Bourbonnais-MacDonald and Supervisor H.Gerrits presented the following Full-Day
Kindergarten Extended Day program update.
Extended Dav Program
As per O.Reg.221/11 of the Education Act,every board shall operate an extended day program
or ensure the operation ofa thirdparty extended day program outside of the school hours on
every school day,where children are enrolled infull-day kindergarten.
TVDSB continues the positive partnerships that have been developed over the years with third
party operators inthe delivery of the extended day program.All TVDSB elementary schools,now
inclusive of Year 4 (2013-2014)and 5 (2014-2015)FDK implementation,have a third party
operator awarded through the "Request for Proposals"process,as of June 2012 (AppendixA).
The successful third party operators are:
Dutton Co-Operative Child Care Centre
Good Beginnings Day Nursery
London Children's Connection
Milestones Children's Centre
Oxford Community Child Care
Port Burwell Community Chlldcare Centre
Whitehills Child Care Association
YMCA of Western Ontario
YWCA of St.Thomas-Elgin
2012-2013 Extended Dav
61 TVDSB schools offer the Full-Day Kindergarten (FDK)program.
47 of the 61 schools offer an extended day program,blended program and/or a school age
program before and after the regular schools hours.
2012 November 27...5
12.ADMINISTRATIVE PRESENTATIONS -cont'd
a.FULL-DAY KINDERGARTEN EXTENDED DAY PROGRAM -cont'd
Extended Day Program
• Before and after school care specifically for children enrolled inthe FDKprogram.
Blended Program
• Before and after school care for children 3.8 -12 years of age.
School Age Program
• Before and after school care for children 6-12 years of age.
2012-2013 Extended Dav Statistics bv County
#of FDK
schools
#of
schools
not
viable
#of schools
operating
extended day
or blended
programs
#of
schools
also
operating
school age
programs
#of programs
receiving
special needs
support staff
funding
%receiving
fee subsidies
before school
%receiving fee
subsidies after
school
ELGIN 7 1 6 4 2 43%40%
LONDON 31 6 25 20 8 20%23%
MIDDLESEX 11 4 7 5 0 11%10%
OXFORD 12 3 9 0 0 27%26%
2014 and 2015 FDK Schools
Fifty FDK year4 (2013-2014)and year 5 (2014-2015)schools currently operate beforeand
after school programs,in addition to the number of schools indicated above.
TVDSB Child Care Advisory Committee (previously named the Extended Dav Focus Grouol
The committee membership consistsof leadership representatives from all third party operators,
representative of the Child Care Quality Assurance and Licensing Branch of the Ministry of
Education,a representative from each of the Consolidated Municipal Service Managers in the
TVDSB region, Program Supervisor of All Kids Belong,TVDSB administrators, representatives
from TVDSB ProgramServices, Managerof Public Affairs and Community Relations,Operations
Administrative Assistants and is chaired bythe TVDSB Supervisor of FDK.
The committee meets regularly to discuss collaborative strategies, alignment between the core
day and extended communication,shared knowledge of Inquiry play-based learning,and
logistical implementation procedures. These meetings provide allmembers with the opportunity
to ensure they are aligning their practice with the best interests of the children and families in
mind,while adhering to the Ministry of Education's requirements and TVDSB's policies and
protocols.
The Ministry Continues to Support Families and Children
The Ministry of Education continuestosupport families and children byenhancingand improving
the current child care system,with the focuson seamless care for children from 0-12 years of
age. Inthe next three years, the emphasis will be on maintaining and Improving services inthe
current child care system.
2012 November27...6
12.ADMINISTRATIVE PRESENTATIONS -cont'd
a.FULL-DAY KINDERGARTEN EXTENDED DAY PROGRAM -cont'd
The Ministry Continues to Support Families and Children -cont'd
This approach supports the following government objectives:
• Shiftchild care spaces to schools for children 0-3 years to create a more stable,seamless
and convenient service for families and children;
•Establish one location that enables cross-subsidization,integrated economies of scale,
increased parent engagement,and easier transitions;and
•Support a continuum of before and after school programs for FDKchildren and children ages
6-12 years.
H.Gerrits highlighted the fee subsidy waitlist including;
• Elgin County - no waitlist;
• City of London - 25 to 50 families on waiting list;
• Middlesex County - 60 families on waiting list;and
• Oxford County -no waitlist.
Schools-First Child Care Capital Retrofit Policv 2012;EL3 (reference Appendix
The release of this recent memo offers TVDSB,the child care community and municipal
representatives the collaborative opportunityto enhance the current services offered to the
families and children within the TVDSB region.
They will be able to repurpose space currently used to serve four and five-year-olds inschool-
based licensed child care,and/or space not required for instructional purposes,to serve younger
children that are 0 -3.8 years of age.Inaddition, the repurposed space may be used by a
communitychild care operator that wishes to relocate intoa school setting.
The Board has initiated consultation meetings with the Community Municipal Service Managers
and formulated a priority plan for the distribution of the capital funds.Meetings have been
completed with the in-school child care operators to discuss their proposed retrofit plans.In
addition,visits to the in-school child care centres with TVDSB facility services'staff and a
representative from the Ministry of Education's Child Care Quality Assurance and Licensing
Branch are being completed to establish cost projections while ensuring the licensing regulations
will be met.
TVDSB has received the following Schools First Child Care Capital Retrofit funding allocation:
2012-13 School Year $1,570,000.00
Total Allocation over 3 years $2,533,700.00
Summary
Thames Valley has been recognized at the Regional Ministry meetings in relation to its FDK
implementation process,program supports,and its third party relationships.Itis often requested
to present their initiatives,protocols and processes to other boards across the province.In
addition,the Ministry Regional Officers refer other boards to TVDSB for consultation in relation to
their FDK implementation.
The Administration responded to questions from members including how many students are
required to ensure a before-and-after school program is viable. It was noted that the Ministry of
Education expectation is 20 children.However,the Board and third party operators determine
the numbers and in most cases it is five or six students to run the program.A meeting will take
place in January to ensure viability and consistency.
2012 November 27...7
12.ADMINISTRATIVE PRESENTATIONS -cont'd
a.FULL-DAY KINDERGARTEN EXTENDED DAY PROGRAM -cont'd
In response to a question regarding waitlists for subsidized programming,it was noted that this
can be a barrier for families; however, the numbers are positive and have been significantly
reduced in the last couple of years.
It was confirmed that the Extended Day program operators provide a snack for students that is in
linewiththe Ministry of Education guidelines and is included inthe fees charged per family.
Itwas also confirmed that Extended Day programs are offered duringthe summer months by
third party operators.Last summer,there were 11 programs run throughout the Cityof London.
Early Childhood Educator permanent positions were discussed.The Ontario Ministry of Training,
Colleges and Universities is now offering a 10-month,fast-track program for those Individuals
who currently have a teaching certificate or Educational Assistant diploma who want to further
enhance their education in the Early Childhood Education field.A steering committee will
research the current landscape of Early Childhood Educator shortages over the next year and
work closely with the City of London for strategies to Increase opportunities for enrolment.
13.MINUTES OF THE 2012 NOVEMBER 13 REGULAR BOARD AND 2012 NOVEMBER 20 SPECIAL
BOARD MEETINGS
a.Confirmation of Minutes
The minutes of the Regular Board Meetingof 2012 November 13 was adopted on motionof R.
Tisdale,seconded by D. Clark.
The minutes ofthe Special Board Meeting of2012 November20 was adopted on motion of P.
Jaffe,seconded by T. Grant.
b.Business Arising from the Minutes
I.2012 November 13 -none
ii.2012 November 20
Acting Director K.Dalton noted that the Capital Planning Co-ordinating Committee has
conferred and complied a listof questions requested by trustees at the 2012 November 20
meeting. She advised that the committee has begun the process ofgatheringthe information
requested.
In response to a question regardingthe ELS Memorandum that outlinesthe next steps
regarding a new Schools-First Child Care Capital Retrofit Policy,Exec. Officer K.Bushell
advised that the Board is currently in Phase 1. As Full-Day Kindergarten continues to roll out
across the system,there will be an opportunity for third party child care operators to relocate to
schools to serve children 0 to 3.8 years. Renovations have begun to accommodate school-
based licensed child care spaces.The entire process will take three years to Implementand
the full impact will not be known until that time.
Student achievement post-accommodation reviewwas questioned.Itwas noted that the
Research and Assessment department is inthe process of extensive research and a report will
be brought back to the Board.
2012 November 27...8
13.MINUTES OF THE 2012 NOVEMBER 13 REGULAR BOARD AND 2012 NOVEMBER 20 SPECIAL
BOARD MEETINGS -cont'd ^^
b.Business Arising from the Minutes -cont'd
i.2012 November 20 -cont'd
A request was made for data on student achievement for the Tollgate Central Public School
and HIckson Central Public School accommodation/consolidation.It was confirmed that a
sufficient amount of time has passed and a request will be made for the Research and
Assessment department to provide a report. It was noted that as tmstees receive push-back
from communities during an accommodation process,recorded data showing student
achievement will support their decision-making process regarding consolidations.A report to
trustees will be brought to the 2012 December 18 Board meeting outlining previous
accommodation reviews and achievement data.
The three prioritiesofthe Ministry of Education when considering business cases and holding
zone were also discussed.
It was noted that the Cityof St.Thomas and Cityof London have not yet met regarding the
potential Impact ofthe ELS Memorandum and facility partnerships.The hope is to have the
municipalities meet to discuss these issues In the near future.
14.STUDENT TRUSTEES'UPDATE
Student Trustee E. Kim advised that a Student Advisory Committee meeting will be held on
November 28 at 4:30 p.m. when the webstore and new amendments to student trustee elections will
be discussed.
Student Trustee P. Forron noted that the rough draft of the Student Council Guide is ready for final
approval by students.^
In response to a question, Itwas noted that Student AdvisoryCommittee meetings are open to all
secondary school students.There will be approximately 20 students attending on November 28.
15.REPORTS FROM THE ADMINISTRATION
a.2011-2012 Audited Financial Statements
Supt.K.Meeson presented the 2011-2012 Audited Financial Statements for the year ending 2012
August 31.Deloitte &Touche LLP have issued the Auditors'Report to trustees which Includes an
unqualified audit opinion.
For the fiscal year ended,2012 August 31, Public Sector Accounting Board (PSAB)accounting
changes were minimal In nature compared with the significant accounting changes of recent years
which included the Introduction of Tangible Capital Assets (TCA)and Deferred capital
Contributions (DCC).As such,no prior year financial statement re-statement was required.
The most notable impact to the financial position during the 2012-2013 school year resulted from
the Introduction of Bill 115,The Putting Students First Act 2012,to the Legislative Assembly which
received Royal Assent on 2012 September 11.
The Impact of Bill 115 on the 2011 -12 financial results include the elimination of the value of
accumulated sick days,the valuation of retirement gratuities as at 2012 August 31 and other post-
retirement Impacts which required the Board to revalue all actuarial liabilities.
As a result of the revaluation,the Board's unfunded liabilities decreased in excess of $52M which
is reflected In the "Unavailable for Compliance"secWon of Accumulated Surplus.The overall effect
on the Board's financial position is a change from a total accumulated deficit of $40.6M to a total
accumulated surplus of $15.6I\/I.The following table highlights the effectof Bill 115 on the Board's ^
Accumulated Surplus as at August 31, 2012:'--
2012 November27...9
Balance In-Year Balance
AccumulatedSurplus Category August 31,Surplus /August 31,
2011 (Deficit)2012
Unavailablefor Compliance
Employee Future Benefits -retirement gratuity liability (14,139,853)1,690,856 (12,448,997)
Post Employment Benefits/Compensated Absences (45,061,912)45,061,912 0
Retirement Health, Dental,Life Insurance Plans etc.(11,808,806)7,712,049 (4,096,757)
Employee Future Benefits - otherthan retirement gratuity (10,697,645)(1,827,578)(12,525,223)
(81,708,216)52,637,239 (29,070,977)
Interest to be Accrued (2,474,803)(55,716)(2,530,519)
Vacation Aconjed (3,329,111)1,664,556 (1,664,555)
School Generated Funds 5,850,823 223,987 6,074,810
Revenues recognized for land 9.998,315 864,400 10,862,715
10,045,224 2,697,227 12,742,451
Total Unavailable forCompliance (71,662,992)55,334,466 (16,328,526)
Total Available for Compliance for Ministry Purposes 31,072,100 819,092 31,891,192
Total Accumulated SurpIus/fDeficit)(40,590,892)56,153,558 15,562,666
Accumulated Surplus ADProDriations
Priorto the implementation of PSAB,transfers to and from reserves were approved as part ofthe
approval ofthe audited financial statements.Reserves were classified as either Internally
restricted- funds which the Boardapproved be carried forward to subsequent years, orexternally
restricted -amounts carried forward according to terms invarious agreements.Under PSAB,
these former reserves are noweither part of the accumulated surplus or are treated as deferred
revenue -amounts which have external restrictions.
Within the total $31.9M surplus available for compliance according tothe Ministry of Education,
there isthe ability to Intemally appropriate amounts forspecificpurposes. The totalreflectedas
amounts unavailable for compliance which produces a deficitof $16.3M,as prescribed by
Ministry of Educationaccounting standards,are notavailablefor appropriation bythe Board.
The following appropriations of accumulated surplus are presented as a recommendation to the
Board for approval.These internally appropriated amounts are divided into three sections:
•amounts which will be authorized for use only by specific Board motion;
•amounts that will be brought forward inthe cun-ent year as an increase to Revised Budget;
and
•amounts that will be brought fonvard as Revised Budget as required when current year
revenues are exceeded.
2012 November27...10
/toeumutated Surplus Catogory
AvailabiB for Complianoe -Unappropriated Operating (Utilized only by Board Motion )
Available for Compliance -Internally Appropriated
Amounts to be Brought Forward Only by Board Motion
Retirement Gratuities
Multi-Purpose
Multi-Purpose Capital
Property Loss
Other Capital
Committed Capital Projects(Future Amortization)
Amounts to bo Brought Forward as Revised Budget
Trustee Professional Development
Director &S.O Staff Development
Principal &Vice-Principal Staff Development
Elementary Professional Leaming
Staff Development /Professional Development
Elementary School Carry FooA/ard
Secondary School Carry Forward
Ontario Parent Involvement
Operations Funding
Records Management
Amounts to be Brought Forward as Revised Budget Only as Required
Safe Schools
Promote Positive Behaviour
Urt>an &Priority Schools
Reporting Entity
Community Use Discounts
OFIP Investment in Tutoring
Parks &Recreation Program
Student Pathways
Behaviour Expertise Amount
Cafeteria Rebates
Student Literacy
SEVEC
Secondary Athletics
Leaming Cycles
Total internally Appropriated
Thames Valley Education Foundation
Total Available for Compliance for Ministry Purposes
Total Unavailable for Comptianee
Total Accumulated SurpIus/(Deficit)
Balance
August 31
2012
2,414,236
546,692
2,891,515
0
1,085,456
241,575
11,328,736
11,071
38,918
520,932
362,238
228,115
1,499,442
865,120
108,609
257,507
7,274
689,268
362,904
27,438
380,155
9,817
25,362
102,335
188,751
101,143
1,216,565
O
O
571.954
0_
23,668,892
5.808.065~
31,891,192
(16,328,626)
16.662,666
Also attached to the report was a listingof externally restricted GSN and EPO amounts carried
forward as deferred revenue.
b.2012-2013 Revised Estimates
Supt.Meeson discussed the changes to the 2012-2013 Revised Estimates.
The 2012-13 Budget approved by the Board on 2012 June 19 was developed according to the
revenues described in the details in the Grants for Student Needs (GSN)reieased by the Ministry
of Education on 2012 March 29. At that time,government had tabled certain parameters for
provincial discussion table discussions which were incorporated into the grants for 2012-13.
These parameters were:
•Two-year wage freeze with no incremental increase on salary grids;
• a freeze on banked sick days accumulated as of 2012 August 31 with future retirement
gratuity payout at the employee's salary at 2012 August 31;
•the elimination of non-vested sick days effective 2012 September 01;and
• a new short-term illness plan,effective 2012 September 01,providing short-term sick leave of
six days at 100%salary and 24 weeks at a reduced rate.
2012 November 27...11
15.REPORTS FROM THE ADMINISTRATION -cont'd
b.2012-2013 Revised Estimates -cont'd
At the time of announcement,boards were infomied that these parameters could be changed or
modified dependent on results of provincial negotiation discussions.
The Putting Students First Act,2012 (PSFA)was proclaimed in force on 2012 September 12.
The PSFA uses the Memorandum of Understanding (MOU)between the government and the
Ontario English Catholic Teachers'Association (OECTA).The key elements contained in this
MOU and the caution that a revised regulation to govern grants to school boards in 2012-13
would be sought by the Ministry of Education were contained in Memorandum 2012:B13 on 2012
July 24.
The required amendments to the GSM regulations for 2012-13 to support the PSFA were made
by the Lieutenant Governor in Council and boards were advised of the details of the changes to
grants through Memorandum 2012;B14 dated 2012 September 13.
As the new regulations change the revenue paid to the Board through the 2012-13 GSN,
instructions received included the requirement that the 2012-13 Revised Estimates be approved
bymotionof the Board before submission to the Ministry.The due date for Revised Estimates is
2012 December 14.
When developing the Revised Estimates for2012-13, updated enrolment projections are received
for2012-13 based on October 31 count information and projected enrolment March 31.
Additionally,the grid placement for teachers at 2012 October 31 is calculated in order to
determine the Teacher Qualification and Experience grant.
Given the abbreviated time to produce the Revised Estimates Information,receive Board
approval and meet the Ministry deadline of 2012 December 14, they have prepared several
schedules,attached as appendices,which detail the effect ofthe changes in enrolment for2012-
13,the cost ofthe grid increases (as provided forinthe PSFA)and the reductionor elimination of
several grants.
Full details ofthe changes to the 2012-13 Revised Estimates will be broughtto the Budget
Advisory Committee for information in January,2013.
2012 November 27...12
16.REPORTS OF COMMITTEES
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE 2012 November 5
6:37 p.m.-8:35 p.m
Members Administration and Others
Trustee T. Grant (Vice-Chair)Elementary Principal,L.Carsweli
AutismOntario, J. Wright Learning Supervisor (Acting),B. Noble
Children's Aid Society of London &IVIiddlesex,IVI.Secondary Principal,L.Mills
Cvetl<ovich Secondary Vice-Principal,T. Birtch
Chippewas ofthe Thames, C. Dendias Superintendent ofSpecial Education,
Community Living London,S. Wilson K.Edgar
Epilepsy Support Centre,B.Harvey
FASD E.LM.O.,T.Ashby
Learning Disabilities Association of Ontario,T.Fawdry,
B.Wludyka
Thames Valley Council of Home and School
Associations,A. Morell +6.45
Trustee R.Campbell
Vanier Children's Services,T.Green
Voice for Hearing Impaired Children,M.Barbeau
Regrets:Association for BrightChildren, D. Ensing
Easter Seals Society,A.Morse
Elementary Principal, R.Culhane
Thames Valley Children's Centre,J. Gritzan (Chair)
Trustee J.Bennett
Absent:None
1.CALL TO ORDER
The meeting was called to order at 6:37 p.m. Inthe London Room at the Education Centre by
Vice-Chalr Grant.
2.CONFIRMATION OF AGENDA
The agenda was amended noting under item 4.c Stager is a Speech &Language Pathologist.
A survey from the Ministry of Youth and Children's Services will be discussed under New
Business.The agenda was approved as amended.
3.CONFLICT OF INTEREST -none
4.PROGRAM RESEARCH UPDATE
Supt.K.Edgar introduced C.Stager and K.Gain,Speech and Language Pathologists who
delivered a presentation (Appendix A) to the committee on Speech and Language SEPPA
FDK Pilot Project.
Every Senior Kindergarten child is automatically screened at the end of May.Rescreening
has shown that the students are maintaining their skills learned.
Vice-Chair Grant thanked Ms.Stager and Ms.Gain for the great work and ensuring the
success of this pilot project.
5.MINUTES OF MEETING FROM 2012 OCTOBER 02
The minutes of the 2012 October 2 were approved as printed.
2012 November 27...13
16.REPORT OF COMMITTEES -cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
6.BUSINESS ARISING FROM THE MINUTES OF 2012 OCTOBER 02
Supt.Edgar noted under item 5.0, a partnership agreement has been received for the
Community Care Access Centre Mental Health Nurse initiative.The initial roll-out will focus
on addictions.Four mental health nurses have been hired to service over 100,000 students
between this Board and the Catholic Board.Phase two of the roll-out will include student
transitions between services.
7.ANIMAL PLANET DOCUMENTARY
J.Wright presented segments of the Paws for Autism video that was shown on the Animal
Planet television station.httD://www.animalDlanet.ca/article.asDX?aid=46336
Vice-Chair Grant thanked Ms.Wright for sharing her family's story with the Committee.
8.NUMBER OF STUDENTS BY GENDER
Supt.Edgar provided an updated report. {Appendix B).
9.NUMBER OF STUDENTS BY EXCEPTIONALITY AND GRADE REPORT
Supt.Edgar provided an updated report. (Appendix C).
10.NEW BUSINESS
B. Noble received correspondence fromThe Whetstone Group on behalf ofthe Ministry of
Children and Youth Services (MCYS)who is interested in better understanding Integrated,
multidisciplinary approaches to delivering services to children and youth withspecial needs
that support the achievement of their developmental and educational goals.
The Whetstone Group has been engaged to compile an overviewof Integrated,
multidisciplinary services for children and youth withspecial needs ineducational settings. It
will develop descriptive profilesof selected organizations,partnerships or collaborative
approaches in Ontario and will complete an inter-jurisdictional and literature review of
approaches that are relevant to Ontario.
Ms.Noble asked SEACmembers to contact J.Hicks directly ifinterested in participating inan
interview.
11.FORUM ASSOCIATION UPDATES
Supt. Edgar notedthe firstof five Mental HealthSeries workshops that are open to allstaffof
the Boardoccurred on October 24. The October workshopfocus was on 'Engaging Student
Learning'.The next four workshops are:
• November 21, 2012: 4:30 to 6:30 PM- Mental Health Series -Compassion Fatigue &
Staff Burn-out;
• March20,2013;4:30 to 6:30 PM- MentalHealth Series - Impact of Anxiety &Depression
on Learning;
• April 24,2013:4:30 to 6:30 PM -Mental Health Series -Differentiated Instruction for
Mental Health;and
•May 15,2013:4:30 to 6:30 PM- MentalHealth Series - Creating Mentally Healthy
Environments.
St.Joseph's Health Care London holds monthly Mental Health Lunch and Learn sessions.
Dr.Barrie Evans, Coordinator of Psychological Services for the Thames Valley District
School Board will present an update on the Board's MentalHealth Strategy on 2012
November 7. Children's Aid Society has a number of programs runningto support the mental
health of its staff.
2012 November 27...14
16.REPORT OF COMMITTEES -cont'd
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
11.FORUM ASSOCIATION UPDATES -cont'd
Learning Disabilities Association of Ontario noted that some of its programs are being
affected by the current labour situation in the schools.
The Board is holding an Assistive Technology workshop to support student teams to foster a
communityof student leaders proficientin assistive technology skills.There will be a focus on
self-advocacy and developing compensatory strategies.
There will be a free Parents Symposium - Raising Emotionally Healthy Children with keynote
speaker Michael Reiston November15,2012 from 6:30 p.m.to 8:30 p.m. at H.B.Seal
Secondary School. This workshop will lookat the most important emotional needs children
have and provide practical suggestions for raising emotionallystrong and mentally healthy
children.
12.FUTURE MEETING DATES
Date Time Location
Tuesday.December 04,2012 11:45 am-03:00 pm London Room,Education Centre
Tuesday,January 08,2013 11:45 am-03:00 pm London Room,Education Centre
Tuesday,February 05,2013 11:45 am-03:00 pm London Room.Education Centre
Tuesday,March 05,2013 11:45 am-03:00 pm London Room,Education Centre
Monday,April 08,2013 06:30 pm-09:30 pm London Room,Education Centre
Monday,May 06,2013 06:30 pm-09:30 pm London Room,Education Centre
Tuesday,June 04,2013 11:45 am-03:00 pm London Room,Education Centre
13.FUTUREAGENDAITEMS
NumberofStudents by Exceptionality and Grade Report(Standing Item,K.Edgar);
SCIP Update (December,D.Goodwin);
BIPSA (December,K.Wilkinson);
Developmental Services Ontario (DSO) Organizations Presentation (December or
January);
MACSE Survey on BIPSA (December or January);
SEAC Planning (January);
Board Improvement Plan for Student Achievement (Spring 2013);
Gifted Screening Tool (J. McDowell,Spring 2013);
SWAC/SWAU Update (January, February or March, R.Bell,J. Dowsett,M.Sereda);
SEAC Learning Website;
Strategic Planning Process;
Student Voice Project (M.Ferdinand,Student);and
Behaviour Support Classroom Update.
14.ADJOURNMENT
The meeting adjourned at 8:35 p.m. by motion.
RECOMMENDATIONS:none
TRACY GRANT
Vice-Chairperson
In response to a question regarding learning disabilities and the theory of external versus internal
behaviour,it was noted that trends show boys are more external and girls internal which can be
attributed to how they are taught and meeting their needs.
V./
2012 November 27...15
16.REPORT OF COMMITTEES -cont'd
b.REPORT OF THE AUDIT COMMITTEE 2012 November 13
3:00 p.m. to 5:17 p.m.
MEMBERS PRESENT ADMINISTRATION AND OTHERS
T.Grant R.Robertson B.Tucker A.Meloche
G.Hart K.Aranha K.Meeson M.King
R.Tisdale (Chair)J.Pratt C.Dowding
P.Hearse M.Chlmhanda
J.Berkin
1.APPROVAL OF AGENDA
The agenda was approved as amended by motion.
2.CONFLICTS OF INTEREST -none declared.
3. REVIEW OF THE AUDIT FOR THE FISCAL YEAR ENDED AUGUST 31,2012
Al Meloche,Deloltte,Introduced other staff members In attendance and confirmed his firm's
Independence of the audit of the consolidated financial statements of Thames Valley District
School Board for the year ended August 31, 2012. He advised that materiality was
calculated to be $15M and reported there were no findings of Illegal acts or fraud. He noted
there were no significant events Identified,however advised that Bill 115 was reflected In
matters such as future benefits and that recent changes In the Financial Administration Act
require revenue received to fund tangible capital assets to be recorded as deferred capital
contributions.As a result of the adoption of the Financial Administration Act,the Auditors*
Report wording will be somewhat modified from previous years, most notably the removal of
"fairly presented"financial statements.It Is now replaced with "....are prepared,In all material
respects,In accordance with the basis of accounting described In Note 1
Miranda King,Deloltte,described three areas identified as significant risk and audit focus.
They included school cash receipts,revenue from the Ministry of Education and Municipal
Government and expense reports.Operating effectiveness of controls was evaluated and
substantive analytical testing was performed,as well as review of the Board's Internal
Auditor's reports.Results were found to be satisfactory In all three areas of risk Identified.M.
King then identified two areas of audit focus; cut-off of expenses and salaries and benefits.
Both areas of audit focus also lead to satisfactory conclusion.She noted that internal control
matters included the testing of payroll and revenue and that the prior year testing included
operating expenditures and revenue.A. Meloche concluded the formal portion of the review
and Deloitte responded to questions from Committee members.
IN-CAMERA SESSION
The Committee moved in-camera at 3:29 p.m.,with TVDSB administration absent from the
session,to discuss personal matters.It reconvened in public session at 3:41 p.m.
4.2011-2012 AUDITED FINANCIAL STATEMENTS
Manager of Financial Services Jeff Pratt,reviewed the consolidated statements of financial
position.Discussion regarding recent legislation and the reporting of retirement and other
employee future benefits took place. In reviewing the statement of operations,Manager Pratt
highlighted the Impact of PSAB and Bill 115 and responded to questions from Committee
members.Significant discussion regarding the need for an explanation of the legislation
impact on the statements followed.In reviewing the statements of cash flow,Committee
members noted a possible reconfiguration of the statement in order to more clearly explain
capital activity.
2012 November 27...16
16.REPORT OF COMMITTEES -cont'd
b.REPORT OF THE AUDIT COMMITTEE -cont'd
4.2011-2012 AUDITED FINANCIAL STATEMENTS -cont'd
Manager Pratt reviewed the notes to the consolidated financial statements,including a review
of matters such as tangible capital assets,TVEF reporting, Board supported capital debt,
CPA financing and transportation consortium costing.Administration responded to
Committee members'questions and discussion on the definition of "subsequent event"as it
relates to recent legislation.
Supt.K.Meeson presented the report2011-12 Audited Financial Statements. She advised
that the most notable impact to TVDSB's financial position during the 2012-13 school year
resulted from the introduction of Bill 115, Putting Students First Act, 2012.Particularly,this
can be seen through the elimination of the value of accumulated sick days, the valuation of
retirement gratuities and other post retirement impacts to liabilities.She highlighted the fact
that school generated funds are notavailableforcomplianceand that revenue recognized for
land is not amortized.She advised that although $31.9M surplus is available according to the
Ministry,the totalunavailableforcompliance produces a surplus of $16.3M.
The following motion was moved and carried:
That the Audit Committee recommend to the Board the appropriations of accumulated
surplusfor compliance purposes of $31,891,192 as outlined inthisreportbe approved.
The Committee discussed the implementation of Bill 115 and the need to reflect the effect
that it has had on the operating statements.It was agreed that a disclosure in the notes of
the statements,along with discussion during the report of the Audit Committee at the 2012
November 27 Board meeting,would address the concern.
The following motion was moved and carried:
That the Audit Committee recommend to the Board that the 2011-12 Audited Financial
Statements be approved with amendments as discussed.
5.OTHER BUSINESS-none
6.DATE AND TIME OF NEXT MEETING
The next meeting was scheduled for 2012 December 18 at 3:00 p.m.
7.ADJOURNMENT
A motion to adjourn was approved at 5:17 p.m.
RECOMMENDATIONS:
1.That the appropriations of accumulated surplus for compliance purposes of $31,891,192
as outlined in the attached report be approved.
2.That the 2011-12 Audited Financial Statements be approved as amended.
RUTH TISDALE
Chairperson
Recommendation 2 was approved on motion of R.Tisdale,seconded by T.Grant.
Recommendation 1 was approved on motion of R.Tisdale,seconded by G. Hart.
2012 November27...17
16.REPORT OF THE COMMITTEES -cont'd
c.REPORT OF THE BUDGET ADVISORY COMMITTEE 2012 November 20
4:30 p.m. to 6:30 p.m.
MEMBERS PRESENT ADMINISTRATION AND OTHERS
G.Hart (Chair)J.Bennett(4:49)B.Tucker S.'^Christie
W. Huff (4:50)R.Tisdaie K.Meeson S.Macey
J.Pratt K.Young (4:46)
Regrets:J.Todd P.Hearse
Trustee Visitors:J.Coghlin,T.Grant,
P.Sattler (4:45)
1.APPROVAL OF AGENDA
The agenda was approved by motion.
2.CONFLICTS OF INTEREST -none declared
3.REVIEW OF APPROVAL OF 2012-13 BUDGET
Director Tucker advised that staffing and program have not been affected when reviewing the
2012-13 Revised Budget details. Supt. K.Meeson described the development of the Budget
and the utilization of the accumulated surplus
4.REVIEW OF 2011-12 RESULTS
Supt. Meeson described the Detailofthe Accumulated Surplus as at August 31,2012,noting
an accumulated surplus of $15.6M.
5.EFFECT OF CHANGES TO 2012-13 GSN-BILL 115
Manager J. Pratt provided an overview ofthe impact on the 2012-13 GSN funding related to
the Putting Students FirstAct. He commented on unpaid days, non-teaching eligibility for
grid movement and supply teacher benchmarks.He noted that, given the scope of the
changes from Estimates, the Revised Estimates must be approved bya motionofthe Board
before submission to the Ministryof Education,due December 14. Director Tucker advised
that because ofthe timing ofthe approval,the MOE will accept a laterapprovalas long as
there Is documentation that the Committee is inthe process of making a recommendation to
the Board.
6.REVIEW OF 2012-13 REVENUE AND EXPENSES
Projected Enrolment
Manager Pratt provided an overview of the Enrolment Schedule from 2011-12 to 2012-13.
The figures indicate a decrease in Elementary ADE of 204 students and an increase of 212
Secondary ADE students from the Budget approved In June,2012.
Grid Movement
SupL Meeson described the impact of a half-year grid movement for both teaching and
support staff at a cost of $740,000.
2012 November27...18
16.REPORT OF THE COMMITTEES -conrd
c.REPORT OF THE BUDGET ADVISORY COMMITTEE -cont'd
6.REVIEW OF 2012-13 REVENUE AND EXPENSES -cont'd
The staffingimpact inthe Revised Enrolment of elementary and secondary staff not yet
allocated was described.Supt.Meeson advised that at this time,class size caps have been
met and there is not a need to allocate staff from the hold back.However,itis anticipated
that there will be class size issues to be addressed in the secondary second semester.
The Committee moved in camera at 5:12 p.m. to discuss a legal matter and reconvened in
public session at 5:17 p.m.
Supt.I^eeson described the Budget Impactsand Solutionsrelated to the revised budget. It
was noted that $20,000 has been requested to support managers'professional development.
Itwas suggested that this expense be included inthe current PD lines rather than added as a
new expense inthe revised budget.Director Tucker noted that transparency inaddressing
the issue was sought inthe revised budget. Itwas agreed to find the funds inthe current
budget and amend the budget summary figures accordingly.
Supt.Meeson confirmed thatfundsare being maintained toaddress any potential changes in
transportation.Allocation ofthe cafeteria rebate was described noting that a balance will be
retained to address system cafeteria expenses as they arise.
7.OTHER BUSINESS-none
8.DATE AND TIME OF NEXT MEETING
The next meeting will be scheduled at the call ofthe 2013 Committee Chair.
9.ADJOURNMENT
A motion to adjourn was moved and carried at 5:45 p.m.
RECOMMENDATION:
That the Board approve the submission ofthe 2012-13 revised estimates as required bythe
Ministry of Education inits memo 2012: SB22 and as presented to the Budget Advisory
Committee on November 20,2012.
GRAHAM HART
Chairperson
The recommendation was approved on motion of G. Hart,seconded by D. Clark.
d.REPORT OF THE CHAIRS'COMMITTEE 2012 November 21
9:15 a.m.to 11:49 a.m.
MEMBERS ADMINISTRATION AND OTHERS
J.Bennett (Chair) G. Hart B.Tucker S.Christie
T.Grant R.Tisdale
/-•
2012 November 27...19
16.REPORT OF THE COWIWIITTEES -cont'd
d.REPORT OF THE CHAIRS'COMWIITTEE -cont'd
1.APPROVAL OF AGENDA
The agenda vt/as approved by motion.
2.CONFLICTS OF INTEREST -none declared
3.REVIEW OF 2012 NOVEMBER 27 BOARD AGENDA
The agendas for the In-camera and public Board meetings of 2012 November 27 were
discussed and updated.It was agreed to add the 2011-12 Audited Financial Statements and
the 2012-13 Revised Budget as separate items under "Reports from the Administration"and
suggested that the updated dashboard that is presented three times a year also be added as
a Report from the Administration in future.
4.CORRESPONDENCE-none
5.STRATEGIC PLANNING
Plans for the trustees'Strategic Planning session on December 4 were discussed.The draft
commitments previously distributed will be sent to participants electronically.
It was agreed that the Board's new mission and vision will be considered at the December 11
Inaugural meeting and discussion of the revised logo and approval of the commitments will
be deferred to January,2013.
6.COMMITTEE MEETING TIMES
The availabilityof trustees to attend committee meetings was discussed.It was suggested
that the Chairs'Committee meet on the first and third Tuesdays of the month at 5:30 p.m.
with special Board meetings and the Budget Advisory Committee meetings to followat
7:30 p.m.as required The matter will be discussed with trustees for decision at the
November 27 Board meeting.
7.SCHOOL BUS TRANSPORTATION ISSUE
The Committee moved in camera at 10:25 a.m. to discuss a legal transportation matter. It
reconvened in public session at 10:33 a.m.
8.SOUTHWESTERN ONTARIO STUDENT TRANSPORTATION CONSORTIUM
-FOLLOW UP E & E REVIEW
Director Tucker provided a letter from the Ministry of Education related to the Effectiveness &
Efficiency (E&E)review follow-up for the Committee's information.It was noted that the kick-
off meeting is open to board administration and trustees.A schedule of interviews to be
conducted with board personnel and trustees willbe provided prior to the kick-off meeting.
Director Tucker will advise trustees of the date when it has been set.
9.STATUS AND PROCESS FOR APPROVING PARTNERSHIPS IN SCHOOLS
Chair Bennett questioned Ifa report on community partnerships will be forthcoming. It was
agreed that a Long-term Community Partnership Committee meeting will be scheduled to
provide an overview of the Board's partnerships and those that are pending.
10.PARENT INFORMATION FORUMS WITH TRUSTEES
Director Tucker advised that Information related to school events and Information from the
Thames Valley Parent Involvement Committee (TVPIC)will be forwarded to trustees.It was
requested that the matter be discussed at the next meeting In-camera.Director Tucker and
Chair Bennett will meet with TVPIC representatives regarding the process to obtain
information related to the Committee.
2012 November27...20
16.REPORT OF THE COMMITTEES -cont'd
d.REPORT OF THE CHAIRS'COMMITTEE -cont'd
11.MPP MEETING
Plans for the upcoming meeting with the regional MPPs was discussed.The draft agenda
was reviewed and updated.
12.BOARD PRESENTATIONS
It was noted that a presentation will be made at the November 27 Board meeting on the Full-
day Kindergarten Extended Day Program.
13.NEGOTIATIONS/PERSONAL -IN-CAMERA
The Committee moved in camera at 11:10 a.m.to discuss negotiations and personal items.
It reconvened in public session at 11:45 a.m.
14.OTHER BUSINESS-none
15.FUTURE MEETINGS
Itwas suggested that a meeting be scheduled forDecember 12 at 9:00 a.m.following the
election of the 2013 Committee.
16.ADJOURNMENT
The meeting adjourned at 11:49 a.m. by motion.
RECOMMENDATIONS:none
JOYCE BENNETT
Chairperson
e.REPORT OF THE COMMITTEE OF THE WHOLE IN-CAMERA 2012 November 27
MEMBERS PRESENT
J.Bennett
R.Campbell
D.Clark
J. Coghlin
T.Grant
G. Hart (Chair)
Absent:W. Huff, P.Forron
P.Jaffe(5:10)
E.Kim
B.McKinnon
S. Polhill (5:30)
P.Sattler (5:06)
R.Tisdale
J.Todd
ADMINISTRATION AND OTHERS
K.Dalton
L.Elliott
M.Sereda
K.Edgar
L.Griffith-Jones
S.Hughes
K.Meeson
M.Moynihan
V.Nielsen
M.E.Smith
B.Sonier
P.Tufts
K.Wilkinson
K.Bushel!
S.Christie
K.Young
P.Martin
The Committee met in camera from 5:00 p.m. to 6:24 p.m.and from 10:05 p.m. to 10:15 p.m.
1.APPROVAL OF AGENDA
The agenda was approved on motion.
2.CONFLICTS OF INTEREST
Conflicts of interest were declared by Trustees Jaffe and Todd to Item 7.a.citing spousal
employment with the Board.z''
2012 November27...21
16.REPORTS OF COMMITTEES -cont'd
e.REPORT OF THE COMMITTEE OF THE WHOLE IN-CAMERA -cont'd
3. Confidential legal,negotiation and personal matters were discussed.
4.RISE AND REPORT
A motion to rise and report was moved and carried at 6:24 p.m.and at 10:15 p.m.
RECOMMENDATIONS:
1.That the recommendations approved at the November 27,2012,in-camera Committee of the
Whole meeting related to negotiations items be approved.
2.That,in accordance with the independent procedure -Promotional Practices:Selection
Procedures and Appointment of Principals and Vice-Principals,the following people be
appointed to the pool of candidates ready for appointment to the position of Principal,
Elementary Schools:
Candidates Present Assignment
David LeConte Acting Principal,Blenheim District Public School
Jennifer Richards Vice-Principal,New Sarum Public School
Stephanie Sartor Acting Principal,Dunwich-Dutton Public School
3.That,In accordance with the independent procedure -Promotional Practices:Selection
Procedures and Appointment of Principals and Vice-Principals,the following people be
appointed to the pool of candidates ready for appointment to the position of Vice-Principal,
Elementary Schools:
Candidates Present Assignment
Ryan Nowell Acting Vice-Principal,Summers'Comers Public School
Richard Ritter External Applicant,Teacher,Queen Victoria School, Belleville
Dawn Ruddick Teacher,Woodland Heights Public School
GRAHAM HART
Chairperson
Recommendation 1was approved on motionof G. Hart,seconded by D. Clark.
Recommendations 2 and 3 were approved on motion of G. Hart,seconded by D. Clark.
17.COMMUNICATIONS
a. ONTARIO PUBLIC SCHOOL BOARDS' ASSOCIATION (OPSBA)UPDATE
It was noted that the agenda for the upcoming OPSBA meeting is in the Toistee Conference
Room for review.Trustees are welcome to add agenda items.
Trustee Sattler advised that a notice to all trustees went out regarding the Public Education
Symposium from 2013 January 31 to 2013 February 2.
2012 November 27...22
18.NOTICE OF MOTION -none
19.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -none
20.ADDITIONAL ITEMS -none
21.QUESTIONS/COMMENTS BY MEMBERS -none
A motion to recess and reconvene in-camera at 10:05 p.m.was moved by S.Polhill,seconded by R.
TIsdale.The meeting reconvened in public session at 10:15 p.m.
22.ADJOURNMENT
The meeting adjourned at 10:16 p.m. on motionof R. Campbell,seconded by 8.Polhill.
Confirmed:
Chairperson
2012 November 27...23
SUMMARY OF APPROVED RECOMMENDATIONS OF 2012 NOVEMBER 27
-That the Chairperson's Valedictory address be spread upon the minutes.
That the appropriations of accumulated surplus for compiiance purposes of $31,891,192 as
outlined in the attached report be approved.
That the 2011-12 Audited Financial Statements be approved as amended
That the Board approve the submission of the 2012-13 revised estimates as required by the Ministry
of Education in its memo 2012:SB22 and as presented to the Budget Advisory Committee on
November 20,2012.
That the recommendations approved at the November 27,2012,in-camera Committee of the Whole
meeting related to negotiations items be approved.
-That,in accordance with the independent procedure -Promotional Practices:Selection
Procedures and Appointment of Principals and Vice-Principals,the following people be
appointed to the pool of candidates ready for appointment to the position of Principal,
Elementary Schools:
Candidates Present Assignment
David LeConte Acting Principal,Blenheim District Public School
Jennifer Richards Vice-Principal,New Sarum Public School
Stephanie Sartor Acting Principal,Dunwich-Dutton Public School
That, in accordance with the independent procedure -Promotional Practices:Selection
Procedures and Appointment of Principals and Vice-Principals,the following people be appointed to
the poo!of candidates ready for appointment to the position of Vice-Principal,Elementary Schools:
Candidates Present Assignment
Ryan Nowell Acting Vice-Principal,Summers'Corners Public School
Richard Ritter External Applicant,Teacher,Queen Victoria School, Belleville
Dawn Ruddick Teacher,Woodland Heights Public School