Loading...
9/25/2012 - Regular Board MeetingTHAMES VALLEY DISTRICT SCHOOL BOARD REGULAR MEETING 2012 SEPTEMBER 25 BOARD ROOM,EDUCATION CENTRE The Board met in regular session on 2012 September 25 In the Board Room at the Education Centre, meeting In public session at 7:04 p.m. to 9:40 p.m.The following were in attendance: TRUSTEES J.Bennett (Chair) R.Campbell D.Clark J.Coghlln P.Forron T.Grant Regrets:P.Sattler, G.Hart,W. Huff P.Jaffe E.Kim B.McKinnon 8.Polhill (-8:00) R.Tisdale J.Todd (7:40) ADMINISTRATION AND OTHERS B.Tucker M.Sereda L.Elliott K.Edgar 8.Hughes K.Meeson M.Moynihan M.E.Smith B.Sonier P.Tufts K.Wilkinson K.Bushell S.Christie K.Young K.Aitken 1.CALL TO ORDER Board Chair J.Bennett called the meeting to order at 7:05 p.m. 2./3.O CANADA AND SPECIAL MUSICAL PRESENTATION The appreciation of the Board was extended to Annandale School's Grade 8 Band and Conductor Mary Kingsbury for leading inthe singing of O'Canada and perforniing two musical selections. 4.APPROVAL OF AGENDA The agenda was approved on motion of D. Clark,seconded by P. Jaffe. 5.OFFICIAL RECORD S.Christie,Supervisor,Corporate Services,read the following official record into the minutes: Dustin Empey, a 16-year-old student at Ingersoll District Collegiate Institute on 2012 September 19. 6.RECOGNITIONS a.Sir Frederick Banting Secondary School -Safe Schools Award Supt.B.Sonier recognized the Safe Schools Action Team of Sir Frederick Banting Secondary School who were the recipients of the Premier's Safe Schools Award. The Safe Schools Action Team included P.Greenburg,V. Towell, G. Joling, D.Idlbe and K.Mezger.The school was acknowledged for its work In creating a positive, inclusive school environment through school-led bullying prevention including The Pledge which raises public awareness about bullying. 2012 September 25...2 b.Executive Superintendent L.Elliott -Supervisory Officer Leadership Award Director Tucl<er acknowledged the outstanding achievement by Exec.Supt.L.Elliott,the recipient of the 2012 Ontario PublicSupervisory Officials'Association Distinguished Leadership Award. Theawardis presented annually to supervisory officials whodemonstrate outstanding leadership and ability in public education.Exec.Supt.Elliott thankedthe Board forthe recognition and its continued support. 7.CONFLICTS OF INTEREST Trustees Jaffe and Todd declared conflicts of interest on item 15.c citing spousal employment with the Board. 8.CHAIR'S ANNOUNCEMENTS Chair Bennett advised that she attended a dinner hosted byYouthOpportunities Unlimited (YOU)at the "You Made If caf6 where she met several students who have benefited from the program. 9.DIRECTOR'S ANNOUNCEMENTS Director Tucker recognizedand congratulated Supervisor H.Gerritswho has accepted the position of Managerof Full-Day Kindergarten and Child Care Initiatives effective2013 January 1. Supervisor Gerrits thanked the Board for its continued support. 10.PUBLIC INPUT-none 11.ADMINISTRATIVE PRESENTATIONS a.Student Voice Supt.K.Edgar introduced M.Ferdinand and the Student Voiceteam. The students came together to create the "Student Voice"which is the expression of the students'opinions regarding decisions that affect their learning and school life.The Student Voice project provides a road map where students are empowered to work together to reach their full potential and become a transforming influence on their education,their school culture and their lives. The Student Voice team shared a video presentation that included messages that resonated with the students to develop a First Class Student Voice icon.The students feit itwas importantto have a wayto communicate with staffand, therefore, a Student Voiceicon will be made availableto all TVDSB staff on the First Class email system. The following highlights of the initiative were presented: •The Student Voice can be a powerful tool for fostering resiliency by providing in-school opportunities to strengthen a student's protective factors. The Resiliency Research folder in First Class will provide staff with several concrete tips and tools for promoting resiliency in students. •Schools are encouraged to develop their own Student Voice Committee.Within the First Class icon,mission statements,as well as practical tools to develop the committee,will be available for use and modification.Students suggest that members of the committee come together from a wide range of backgrounds,specifically including those who would not typically attend other school extra-curricular activities. •The Student Voice project spotlights the experience of everyday students who have faced adversity and overcome challenges to academic success.Video and corresponding collaborative activities have been developed to expose staff to real life scenarios and to encourage students to build resiliency skills. 2012 September 25...3 10.ADMINISTRATIVE PRESENTATIONS -cont'd a.Student Voice -cont'd •Under the First Class icon,there will be documents that offer tips and tools for staff to incorporate the Student Voice initiative into their schools. •There are many ways for students to earn credits and graduate including the TVDSB Framework for Supporting Student Success. •All secondary school websites were reviewed during the project.Suggestions were made on how to make all websites student friendly. Following the presentation,the Student Voice team responded to questions posed by members.It was noted that some of these students have been will assist In implementing the initiative into schools,a Student Voice Forum will be held at the end of November and they will participate Ina number of presentations to various groups to roll out the First Class Student Voice icon. 12.MINUTES OF THE 2012 SEPTEMBER 11 BOARD MEETING a.Confirmation of Minutes The minutes of the Regular Board Meeting of 2012 September 11 were adopted on motion of J. Coghlin,seconded by T.Grant. b.Business Arising from the Minutes Trustee Coghlin questioned the status of paperless meetings.Technology support within the Board Room and meeting rooms continues to be an issue.It was agreed that if trustees want a paper copy,they are to contact Corporate Services. I.Before and After School Program The Director asked Supervisor Gerrits to provide an update on the Board's Before and After school program.She noted that there is a minimum,established number of students required in order to offer the program.Currently,there are only seven operators as there is not enough viability across the Board to offer it at all schools.Five to eight students are required to avoid increased fees to parent. Following registration in May,parents are advised which programs willrun. It was confirmed that programs will not be cancelled if the viability changes between May and September as the Board recognizes that parents are relying on the program.Supervisor Gerrits noted that they are now assessing wait lists and an update will be provided with the Full-day Kindergarten report later in the fall. 13.STUDENT TRUSTEES'UPDATE Student Trustee P.Forron advised that the first Student Advisory Council meeting will be held on 2012 October 10.Student Trustee E.Kim noted that they willbe reviewing the minutes from the Student Governance symposium held in June.Additional Items may be added to the agenda as it has not yet been finalized. 14.REPORTS FROM THE ADMINISTRATION a.Secondary School Boundaries for Technology Emphasis Schools Supt.M.Moynihan noted that a report was received by the trustees on 2011 October 25 designating secondary emphasis school boundaries for students residing in Elgin,Middlesex and Oxford Counties for technologies. 2012 September25...4 13.REPORTS FROM THE ADMINISTRATION -cont'd a.Secondary School Boundaries for Technology Emphasis Schools -cont'd Recommendation 3. b Identified MiddlesexCounty students residing within the Medway High School attendance area.It was realized that this designation may, Infact, split students within a village (e.g.Arva,Birr)into two secondaryschools.The amended boundaries will maintain students from a villageto be designated to the same technology emphasis school. As that was not the intent at the time,Senior Administration is looking to the Board for support in keeping students residing within any villages (Birr,Arva,Elginfield,Lucan and Clandeboye)along Richmond Street North (Hwy #4) inthe Medway High School attendance areas at the same school. The Edulog system currentlyreflects this designation as this was the intent ofthe original report. RECOMMENDATION: That, effective 2012 October 01,all students residing in the Medway high school attendance area wishing to attend a technology emphasis school will be designated as follows: •Students to attend SDCI for emphasis technology programming: Starting at the South East corner of 21497 Wonderland Road N,legally described as Concession 6 North Part Lot21 inthe Township of Middlesex Centre,County of Middlesex,proceeding north on Wonderiand Road (County Road #56) to the south west corner and including 21554 Wonderiand Road N, legally described as Concession 6 North Part Lot20 Registered Plan 1028 Lot 1 in the Township of Middlesex Centre,County of Middlesex;thence proceeding Northalong Wonderland Road,including all parcels fronting Wonderland Road to the East up to Elginfield Road;thence proceeding westerly along Elginfield Road (County Road #7), Including all parcels fronting Elginfield Road to the North;thence proceeding northerlyalong the centre line of Denfield Road all parcels fronting Denfield Road to the west to the Middlesex County line;and •Student to attend Sir George Ross SS for emphasis technology programming: Starting at the South East corner of 21497 Wonderland Road N,legally described as Concession 6 North Part Lot21 in the Township of Middlesex Centre,County of Middlesex,proceeding north on Wonderland Road (County Road #56) to the south west corner and excluding 21554 Wonderiand Road N, legally described as Concession 6 North Part Lot20 Registered Plan 1028 Lot 1 inthe Township of Middlesex Centre,County of Middlesex;thence proceeding North along the back of all parcels fronting Wonderiand Road to the East up to Elginfield Road;thence proceeding westeriy along the back of the northern parcels facing Elginfield Road (County Road #7);thence proceeding northeriy along the centre line of Denfield Road, including all parcels fronting Denfield Road to the east to the Middlesex County line. The recommendation was approved on motion of J. Coghlln,seconded by T.Grant. It was confirmed that no students would be required to transfer schools as a result of the change. 2012 September25...5 15.REPORTS OF COMMITTEES a.REPORT OF THE CHAIRS'COMMITTEE 2012 September 19 9:10 a.m.-11:36 a.m. MEMBERS ADMINISTRATION AND OTHERS J.Bennett (Chair)G.Hart B.Tucker S.Christie T.Grant R.Tisdale 1.APPROVAL OF AGENDA The agenda was approved by motion. 2.CONFLICTS OF INTEREST -none declared 3.REVIEW OF 2012 SEPTEMBER 25.BOARD AGENDA The agendas for the in-camera and public Board meetings of 2012 September 25 was discussed and updated. 4.CORRESPONDENCE-none 5.STRATEGIC PLANNING Director Tucker reported that Exec.Supt.M.Sereda will attend a future meeting to bring an update on the Board's Strategic Plan,rebranding and public input. 6.PRINCIPALA/ICE PRINCIPAL INTERVIEWS Trustees interested in participating on the upcoming principal/vice-principal interviews were assigned.The following motion was moved and carried: That Trustees Grant and McKinnon participate on the Elementary Principal Interviews on November 9,2012,and Trustees Bennett and Campbell on the Elementary Vice-Principal Interviews on November 15,2012. 7.AGENDA FOR OCTOBER 12 TRUSTEE/SO PLANNING DAY Director Tucker updated the Committee on plans for the October 12 Trustee/SO Planning Day. He will determine trustee availability. It was noted that the Pupil Accommodation and Facility Organization policy and Capital Planning guiding principles will be discussed at the October 12 session and brought to the Policy Working Committee in October or November for consideration. A date to bring the Board Improvement Plan to the Board will be determined. 8.BUDGET DEBRIEFING Director Tucker advised that it will be necessary for the Board to pass a motion on the revised budget related to changes in the GSNs before the end of the calendar year and sought trustee direction on scheduling an eariy meeting to discuss the budget process.It was agreed to schedule a trustee caucus in October and a Budget Advisory Committee meeting.The dates will be determined. 9.IN-CAMERA The Committee moved in camera by motion at 10:20 a.m.to discuss personal and negotiation matters.It reconvened in public session at 11:03 a.m. 2012 September 25...6 14.REPORTS OF COMMITTEES -cont'd a.REPORT OF THE CHAIRS'COMMITTEE -cont'd 10.OTHER BUSINESS a.Questions for Transportation Update on October 9 Trustee Hart suggested tiiat questions related to the transportation update be provided to STS prior to the October 9, 2012, meeting. Some questions were offered. b. Meeting withArea MPPs Itwas suggested that a date to meet withthe area MPPs be scheduled to update them on current Board issues and discuss follow-upitems. Potential dates will be sought. c.2012-13 Board Presentation Schedule DirectorTucker presented the draft 2012-13 BoardAdministrative presentation schedule. d. Meeting withthe London DistrictCatholic School Board Itwas suggested that a meeting withthe London District Catholic School Board be scheduled.Chair Bennett will contact the LDCSB Chair to suggest potential dates as well as a scheduling a meeting withthe Board Chairs and Directors. e.Student Trustee Mentors The selection of the student trustee mentors was discussed.The 2011-12 mentors,Tnjstees Grant and Jaffe,agreed to continue In the role for the 2012-13 term. 11.FUTURE MEETINGS The following Committee meetings were scheduled for 9:00 a.m.: •Octobers,17; •November?,21. It was noted that Itmay be necessary to reschedule the October 3 meeting to 9:30 a.m. 12.ADJOURNMENT The meeting adjourned at 11:36 a.m.by motion. RECOMMENDATION: That Trustees Grant and McKlnnon participate on the Elementary Principal interviews on November 9,2012,and Trustees Bennett and Campbell on the Elementary Vice-Principal interviews on November 15,2012. J.BENNETT Chairperson The recommendation was approved on motion of T. Grant,seconded by J. Coghlin. A Budget Advisory Committee meeting was scheduled for 2012 November 13 where recent changes inthe Grants for Student Needs and the implications of the budget moving forward will be discussed. 2012 September 25...7 14.REPORTS OF COWIWIITTEES -cont'd b.REPORT OF THE LONG-TERM COMMUNITY PARTNERSHIPS COMMITTEE 2012 September 17 2:18 p.m.-2:47 p.m. MEMBERS ADMINISTRATION AND OTHERS R.Campbell (Chair) P.Sattler (via teleconference) J.Bennett D.Clark B.Tucker K.Aitken K.Young K.Bushell Regrets:B.McKinnon,P.Jaffe Absent:T.Grant 1.APPROVAL OF AGENDA The agenda was revised to have Item 7 follow Item 4. It was approved,as amended,by motion. 2.CONFLICTS OF INTEREST -none declared 3.REPORT OF THE 2012 FEBRUARY 9 MEETING -provided for information 4.BUSINESS ARISING FROM THE 2012 FEBRUARY 9 MEETING -none 5.CHILD AND YOUTH AGENDA FEEDBACK AND ENDORSEMENT PROCESS Director Tucker distributed a sample letter of commitment to the Child and Youth Network noting that this has been a joint effort with L.Livingstone and over 180 organizations.He commented that the Board aligns itself with the City of London in four priority areas including ending poverty, literacy,healthy eating Initiatives and family centered service systems.He recognized the many staff within TVDSB who continue to attend community meetings and take an active role in the Child and Youth Network. The committee agreed to support the initiative and take the necessary steps to move forward with the Letter of Commitment to continue to strengthen London's support for children,youth and families. 6.TVDSB/CITY OF LONDON LIAISON COMMITTEE Director Tucker distributed draft Terms of Reference for the City of London and the TVDSB Liaison Committee to provide a venue for strategic discussions on matters of common interest and emerging issues.The Committee will also provide an opportunity to share information,such as capital projects,the Child and Youth Network and infrastructure projects. It was noted that the agreement includes Administration playing a role on the Committee,and a decision-making process through consensus be made by recommendation.Further minor revisions to the document were noted. Director Tucker noted that the draft Terms of Reference would be taken to the next City of London Community Services meeting on 2012 October 22. He and Chair Bennett will attend that meeting and update the Board accordingly. 2012 September 25...8 14.REPORTS OF COMMITTEES -cont'd b.REPORT OF THE LONG-TERM COMMUNITY PARTNERSHIPS COMMITTEE -cont'd 6.TVDSB/CITY OF LONDON LIAISON COMMITTEE -cont'd Subsequent to a minor change within the document, the following motion was movedand carried: That the Long-Term Community Partnerships Committeesupport the City of London and Thames ValleyDistrictSchool Board LiaisonCommittee and its revised Terms of Reference. 7.RECIPROCAL USE AGREEMENT WITH THE CITY OF LONDON Exec. Officer K.Bushel!joined the meeting to discuss the Joint Use Agreement with the City of London. The new agreement will have the Cityof London pay for the use of TVDSB facilities where previously,Cityuse ofTVDSB's facilities outnumbered schools'use of City facilities. The Agreement will also benefit students and schools by generating funds anticipated to be in excess of $100,000 per year. It will also open up opportunities for more ice, pool and park time for students. The Cityof London will benefit by having guaranteed access to historically booked space, priority bookings of schools and the ability to bookwell in advance of program dates. TVDSB schools will receive a portion of the proceeds to help fund busing to arenas, lifeguards for pools, etc. The fundingformula for schools will be 50 cents on the dollar where 75% of that funding received will go back intothe school and 25% held central to supplement schools that do not generate rentals. It was noted that soccer associations must now book through TVDSB's Community Use of Facilities to rent fields or obtain permits where they previously reserved facilities through the City. It was requested that parent groups be notifiedof the Joint Use Agreement. The Director thanked K.Young,K.Bushell and P. Amaral for their work in developing the final Joint Use Agreement.Acopy of the Agreement will be brought to the Board. 8.OTHER BUSINESS-none 9.DATE AND TIME OF NEXT MEETING The next meeting will be at the call of the Director and/or Chair. 10.ADJOURNMENT The meeting adjourned at 2:47 p.m.by motion RECOMMENDATIONS:none R.CAMPBELL Chairperson Trustee Jaffe noted that he attended an Accommodation Review Committee meeting at Central Secondary School on 2012 September 20.The Mayor was present as well as two City Councillors.Emerging issues and common interest items were discussed.He advised that the City representatives made a public plea to keep Lome Avenue Public School open and offered a partnership to work toward this end.Trustee Jaffe will contact the Mayor to inquire about his plans for moving fon/vard. 2012 September25...9 14.REPORTS OF COMMITTEES -<cont'd c.REPORT OF THE COMMITTEE OF THE WHOLE - IN CAMERA 2012 September 25 MEMBERS ADMINISTRATION AND OTHERS J.Bennett (Chair) R.Campbell D.Clark J. Coghlin P.Forron T.Grant Regrets:P.Sattler, G.Hart,W.Huff P.Jaffe E.Kim B.McKinnon 8.Polhill (-8:00) R.Tisdale J.Todd (9:12) B.Tucker M.Sereda L.Elliott K.Edgar S.Hughes K.Meeson M.Moynihan M.E.Smith B.Sonier P.Tufts K.Wilkinson K.Bushel! S.Christie K.Young The Committee met in camera from 5:00 p.m. to 6:25 p.m.and from 9:12 p.m. to 9:40 p.m. 1.APPROVAL OF AGENDA The agenda was approved on motion. 2.CONFLICTS OF INTEREST Conflicts of Interest were declared by Trustees Jaffe and Todd to Section 7 citing spousal employment with the Board. 3.Confidential property,negotiation and personal matters were discussed. 4.RISE AND REPORT A motion to rise and report was moved and carried at 9:40 p.m. RECOMMENDATIONS: 1.That the Board accept the offer to purchase Lucan Public School received 2012 September 17 from The Corporation of the Township of Lucan BIdduIph. 2.That the motion approved at the In-camera meeting of September 25,2012,related to a retirement by mutual consent be approved. J.BENNETT Acting Chairperson The recommendations were approved on motion of J.Bennett,seconded by R.Campbell. 16.ONTARIO PUBLIC SCHOOL BOARDS'ASSOCIATION (OPSBA)UPDATE Trustee Grant advised the new President was elected at a recent OPSBA meeting.The state of negotiations was also discussed.Trustees were reminded of the upcoming Western Regional OPSBA meeting on 2012 October 13 where training sessions will be offered. 2012 September 25...10 17.NOTICE OF MOTION -none 18.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -none 19.ADDITIONAL ITEMS -none 20.QUESTIONS/COMMENTS BY MEMBERS Chair Bennett weicomed Principal R.Piper ofForest Parl<Public School tothe meeting who is currently participating in the Supervisory Officer Qualification Program. The Boardreconvened in-camera Committeeofthe Wholeat 9:00 p.m.to discuss personal matters.It reconvened in public session at 9:40 p.m. 21.ADJOURNMENT The meeting adjourned at 9:43 p.m.on motion of D.Clark,secondedbyJ.Todd. Confirmed: //^^Chairperson 2012 September25...11 SUMMARY OF APPROVED RECOMMENDATIONS OF 2012 SEPTEMBER 25 -That,effective 2012 October 01, all students residing in the Medway high school attendance area wishing to attend a technology emphasis school will be designated as follows: Students to attend SDCI for emphasis technology programming; Starting at the South East corner of 21497 Wonderland Road N, legally described as Concession 6 North Part Lot21 in the Township of Middlesex Centre,County of Middlesex,proceeding north on Wonderland Road (County Road #56)to the south west corner and including 21554 Wonderland Road N, legally described as Concession 6 North Part Lot20 Registered Plan 1028 Lot 1 in the Township of Middlesex Centre,County of Middlesex;thence proceeding North along Wonderland Road,including all parcels fronting Wonderland Road to the East up to Elginfieid Road;thence proceeding westerly along Elginfieid Road (County Road #7),including all parcels fronting Elginfieid Road to the North;thence proceeding northerly along the centre line of Denfield Road all parcels fronting Denfield Road to the west to the Middlesex County line;and Student to attend Sir George Ross SS for emphasis technology programming: Starting at the South East corner of 21497 Wonderland Road N, legally described as Concession 6 North Part Lot 21 In the Township of Middlesex Centre,County of Middlesex,proceeding north on Wonderland Road (County Road #56)to the south west corner and excluding 21554 Wonderland Road N, legally described as Concession 6 North Part Lot 20 Registered Plan 1028 Lot 1 in the Township of Middlesex Centre,County of Middlesex;thence proceeding North along the back of all parcels fronting Wonderland Road to the East up to Elginfieid Road;thence proceeding westerly along the back of the northern parcels facing Elginfieid Road (County Road #7);thence proceeding northerly along the centre line of Denfield Road, including all parcels fronting Denfield Road to the east to the Middlesex County line. -That Trustees Grant and McKinnon participate on the Elementary Principal interviews on November 9,2012,and Trustees Bennett and Campbell on the Elementary Vice-Principal interviews on November 15,2012. -That the Board accept the offer to purchase Lucan Public School received 2012 September 17 from The Corporation of the Township of Lucan Biddulph. -That the motion approved at the in-camera meeting of September 25, 2012,related to a retirement by mutual consent be approved.