4/23/2013 - Regular Board MeetingTHAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR BOARD MEETING,PUBLIC SESSION
2013 APRIL 23,7:00 P.M.
BOARD ROOM,EDUCATION CENTRE
AGENDA
V-verbal
M -material
1.CALL TO ORDER V
2.O CANADA V
3.SPECIAL MUSICAL PRESENTATION -none
4.APPROVAL OF AGENDA V
5.OFFICIAL RECORD
6.RECOGNITIONS
a.Clarke Road -Josh Yandt V
b.Local Hero-Evan Spindler V
c.Partners for Life V
7.CONFLICTS OF INTEREST V
8.CHAIR'S ANNOUNCEMENTS V
9.DIRECTOR'S ANNOUNCEMENTS V
10.PUBLIC INPUT -none
11.ADMINISTRATIVE PRESENTATIONS
a.Parent and Family Literacy Centre V
b.34 Credit Threshold M
c.Requested Supplementary Information to the Senior Administrative M
Response to the London Secondary Vocational and Technology Program
Accommodation Review Committee Report,regarding the Facilities of
Sir George Ross and Thames Secondary Schools
d.Requested Supplementary Information to the Senior Administrative M
Response to the London Secondary Vocational and Technology Program
Accommodation Review Committee Report,regarding the Registration of
Sir George Ross and Thames Secondary School Students at their Home
Schools or Emphasis Technology Secondary Schools
12.MINUTES OF THE 2013 APRIL 9 BOARD MEETING M
a.Confirmation of Minutes
b.Business Arising from Minutes
13.STUDENT TRUSTEES'UPDATE V
14.REPORTS FROM THE ADMINISTRATION
a.2013-2014 Elementary and Secondary Regular School Year Calendars M
15.REPORTS FROM COMMITTEES
a.TVPIC Report,2013 April 04 V
b.Special Education Advisory Committee,2013 April 8 M
c.Chairs'Committee,2013 April 16 M
d.Committee of the Whole -In Camera,2013 April 23 V
16.COMMUNICATIONS
a.Ontario Public School Boards'Association (OPSBA)-Update V
17.NOTICE OF MOTION -none
18.MOTION -NOTICE OF WHICH HAS BEEN GIVEN
19.ADDITIONAL ITEMS
20.QUESTIONS/COMMENTS BY MEMBERS
21.ADJOURNMENT
THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR MEETING
2013 APRIL 23
BOARD ROOM,EDUCATION CENTRE
The Board met in regular session on 2013 April23 In the Board Room at the Education Centre,meeting
in public session at 7:03 p.m.to 9:45 p.m.The following were In attendance:
TRUSTEES ADMINISTRATION AND OTHERS
J.Bennett (Chair)P.Jaffe B.Tucker P. Tufts (-9:00)
R.Campbell B.McKlnnon K.Dalton K.Wilkinson
D.Clark S.Polhill L.Elliott K.Bushell
J.Coghlin P.Sattler M.Sereda B.Williams
P.Forron R.Tisdale C.Bourbonnals-K.Young
T.Grant J.Todd (-9:35)MacDonald K.Aitken
G.Hart K.Edgar J.Pratt
L.Grifflth-Jones J.Pratt (-8:50)
Regrets:W. Huff S.Hughes (-8:00)N. Luo (-8:50)
E.Kim K.Meeson F.Galazia (-8:50)
M.Moynihan P.MacKenzle (-8:50)
V.Nielsen S.Klllip (-8:50)
M.E.Smith D.Woodwin
B.Sonier
1.CALL TO ORDER
Board Chair J.Bennett called the meeting to order at 7:04 p.m.
2. O CANADA -The meeting was opened with the playing of 0 Canada.
3.MUSICAL PRESENTATION -none
4.APPROVAL OF AGENDA
The agenda was approved on motion of D. Clark,seconded by G. Hart.
5.OFFICIAL RECORD
B.Williams,Supervisor,Corporate Services,read the following official record into the minutes:
We regret to record the death of:
Kieran Smith,a 15-year-old student at Saunders Secondary School on 2013 April22.
6.RECOGNITIONS
a.CLARK ROAD SECONDARY SCHOOL -JOSH YANDT
Supt.P.Tufts Introduced Josh Yandt a Grade 12 student at Clarke Road Secondary School who
turned his bullied past Into something positive.Josh was recognized nationally for his continued
act of kindness by holding the door for other students as they pass through the hallway and
offering a pleasant greeting.
Josh thanked the teachers and students of Clarke Road Secondary School who have become a
big part of his life.Josh Is known as an ambassador for the school and admits his hard work has
paid off.
2013 April 23...2
6.RECOGNITIONS -cont'd
a.CLARK ROAD SECONDARY SCHOOL -JOSH YANDT -cont'd
Director Tucker commended the staff and students at Clarke Road Secondary School noting their
character and commitment as demonstrated through various acts of kindness.These are the
types of actions not measured by the Fraser Report.
b.LOCAL HERO -EVAN SPINDLER
Supt.0.Bourbonnais-MacDonald introduced local hero Evan Spindler, a student at Sir Frederick
Banting Secondary School who was recognized for pulling a man Ina wheelchair from the
Thames River.
Evan was recently awarded the Canadian Red Cross Rescuer Award for ensuring the safety of
an individual.Supt.Bourbonnais-MacDonald defined Evan as a hero. A hero Is a person who
has performed a heroic act and is regarded as a model.
Evan accepted the recognition noting it was an act that he believed anyone would do given the
same circumstance.
c.PARTNERS FOR LIFE
Director Tucker presented Chair Bennett with the Certificate of Recognition received from
Canadian Blood Services.He recognized the efforts of T. Levschuk for her hard work In
organizing the blood donor clinics. The success of the clinics is a gift many families wiil continue
to benefit from.
He extended appreciation to all employees and community members for taking part and their
participation in such a worthy cause.
7.CONFLICTS OF INTEREST -none declared
8.CHAIR'S ANNOUNCEMENTS
Chair Bennett thanked the Director,Trustees J.Todd and T.Grant,Exec.Officer K.Bushell and
Manager H.Gerrits who attended a meeting with Elgin County counsellors to exchange information
and draft an agreement regarding community partnerships.
9.DIRECTOR'S ANNOUNCEMENTS
Director Tucker highlighted an incident at Mitchell Hepburn Elementary School Involving an
unplanned fire alarm where staff and students successfully evacuated the building.The Grade 7 and
Grade 8 students acted quickly to form a donut-shaped barrier to protect the JK/SK students from the
cold.
Director Tucker recognized those students as role models within their community and extended his
appreciation to the students of Mitchell Hepburn Elementary School.
Director Tucker announced the promotion of two principals to Superintendent commencing
September,2013.Congratulations are extended to D.MacPherson and M.Deman from the Senior
Administration.Chair Bennett also extended congratulations on behalf of all trustees.
10.PUBLIC INPUT-none
2013 April 23...3
11.ADMINISTRATIVE PRESENTATIONS
a.PARENT AND FAMILY LITERACY CENTRE
Exec.Supt.L.Elliott Introduced D.Goodwin and several facilitatorsworking within the Parent and
FamilyLiteracy Centres.Each centre facilitator described how the success of their centre aligns
with the TVDSB vision.
It was noted that a new centre will open on Tuesday,May 7 at Knollwood Park Elementary
School.This will be the sixth centre to open in addition to the following locations:
•McGregor Public School (Aylmer);
•C.C.Carrothers Public School (London);
•Ealing Public School (London);
•Winchester Public School (Woodstock);and
•Locke's Public School (St.Thomas).
The Ministry of Education plans to expand to a total of 172 sites throughout the province.These
centres offer an Interactive opportunity for parents and children along with qualified staff who are
skilled In early child development.Each centre provides free,accessible and stimulating learning
through play for infants and children up to six years of age.
The Director acknowledged D.Goodwin for her leading role provinciaily.
b.34 CREDIT THRESHOLD
Exec.Supt.L. Elliott presented the following report on the 34-Credit Threshold.She was joined
by J. Pratt,F.Galazia,P.MacKenzie S.Killip and N. Luo who presented a detailed overview
of the initiative.
The Ministry of Education released the Technical Instructions for Implementing the 34-Credit
Threshold Policy on 2013 January 30.The Memorandum 2013:B5 -Grants for Student Needs
Funding and Regulations,provided additional details regarding the Implementation of the 34-
Credlt Threshold.
In December 2012,Creating Pathways to Success:A Preview for Grades 10-12 was released to
assist schools and boards to better plan for the completion of secondary school in four years.
The K-12 education and career/life planning policy document is scheduled for release in the
spring 2013.The focus is on Creating Pathways to Success;Implementing the Individual
Pathways Plan (IPP)and Ontario Student Transcript (OST)Manual,as well as a new resource to
support co-operative education implementation.
The implication of the 34 credit threshold on TVDSB Is equivalent to approximately 11-12 FTE
secondary teachers (net)and approximately a funding decrease of $2M for 2013-14.
The Ministry of Education Is Introducing a four-year secondary school strategy that Is to be
implemented in the 2013-14 school year.The key components of the strategy include policy and
program changes to encourage graduation infour years,improved access to part-time studies,
and differentiated funding in day school program for credits over a 34-credlt threshold.
The 34-Credit threshold applies to part-time/full-timeday school pupils under 21.Earned credits
count toward the credit threshold and include success repeats of a credit and Prior Learning
Assessment and Recognition (PLAR)credits.
Credit attempts over the 34-threshoId will be funded at the continuing education rate. This
includes attempted repeats of a credit already earned and includes all credit attempts over the
threshold In the semester/year in which the pupil hasthe potential toearnthe 34*^credit.
2013 April 23...4
11.ADMINISTRATIVE PRESENTATIONS -cont'd
b.34 CREDIT THRESHOLD -cont'd
Credit exemptions Include English as a Second Language and English Literacy. Pupil
exemptions include the first 4 years of high school,students with an Individual Education Plan
(lEP)as of the count date.
High Credits are those non-exempt credits above the 34-credlt threshold.Regular Credits are
those credit attempts taken by a non-exempt pupilwithinthe day school withinthe 34-credit
threshold,exempt credits taken by a non-exempt pupil,and credits taken by an exempt pupil.
Highcredit day school (ADE)will be funded through the Continuing Education and Other
Programs Grant which is at a lower rate. This Impacts all sources of Ministry funding (that are
driven by enrolment),such as the School Foundation Grant,Special Education Grant,and
Teacher Q&E funding. Early estimates suggest this is result Ina funding decrease of $2M.
Administration's position is status quo for 2013-2014 to allow time to plan for the Implementation
and not adversely affect students next year.
The Administration responded to questions of clarification posed by trustees.
F.Galazia described "MyBlue Print", an education planner exploring careers,setting plans and
developing individual pathways.He noted this program will be used beginning in Grade 7 and 8
and available through Guidance Counsellors.
It was clarified that lEP and ESL students are excluded from the initiative.
Discussion ensued around the amount of credits a student can take withintheir four years.It
was noted that students are still able to take eight courses per school year plus summer school
and/or e-learning courses withintheir four years.The high-credit equation begins the fifth year.
Frustration was expressed and concern was raised for students wanting to return for a fifth year
to improve/upgrade their skills in preparation of post-secondary education.It was noted that
Student Voice Is a perfect forum for further discussion.
0.REQUESTED SUPPLEMENTARY INFORMATION TO THE SENIOR ADMINISTRATIVE
RESPONSE TO THE LONDON SECONDARY VOCATIONAL AND TECHNOLOGY PROGRAM
ACCOMMODATION REVIEW COMMITTEE REPORT,REGARDING THE FACILITIES OF SIR
GEORGE ROSS AND THAMES SECONDARY SCHOOLS
Exec. Supt.K.Dalton provided the Board with supplementary Informationto the Senior
Administrative Response to the London Secondary Vocational and Technology Program ARC
Report,as requested by trustees at the Board meeting held 2013 March 26.She was joined by
Exec. Officer K.Bushell and Supt.M. Moynlhan.
To maximize program opportunities for these secondary students.Senior Administration
maintains its recommendation to close Sir George Ross and Thames Secondary Schools and
support students'educational programs Intheir home schools or designated emphasis schools.
Should trustees decide to consolidate the students into one facility (Sir George Ross or Thames
Secondary School) and continue to offer a limited vocational program for students who choose to
attend,either facility can accommodate the student population of the consolidated two schools.
The combined projected population of 360 students will leave space available in either school.
2013 AprI!23...5
11.ADMINISTEV^TIVE PRESENTATIONS -cont'd
On The Ground (OTG)capacities and projected enrolments
(PTE -Special Education students are included.)
School OTG 1 2014 2015 2016 2017
Ross 678 210.52 217.05 211.40 204.03
Thames 630 149.85 150.49-148.10 147.45
Totals 1 360.37 367.54 359.50 351.48
Note: The above projected enrolments are based on 2012 October 31 actual enrolments and do not account for any
potential migration ofstudents to ^eir designated Emphasis Technology Schools (in effect as of 2013 September 01).
The current program space in either school could continue to host the School-to-Work
(vocational)program as it exists currently.The combined student population would not support
an Emphasis Technology School program.Course options would remain limited and many
technology courses would continue to be combined.
As reported in the Senior Administrative Response to the ARC on 2013 March 26,the following
program challenges would still exist with a combined student population:
•The combined enrolment would still not be sufficient to offer a broad range of programming
options with all nine technologies as will be available in the Emphasis Technology Secondary
Schools.
•Students would continue to have limited choices for optional courses;
•Few choices outside of technology and required academic courses would be
available;and
•Technology courses would need to be offered as combined classes.
•The current Teacher-Librarian allocation for Sir George Ross and Thames Secondary
Schools has the libraries open for one period every other day. A combined school would
result in the library being open one period per day;whereas,the libraries in the Emphasis
Technology Schools would be open three to five periods per day.
•Students would be unable to pursue Specialist High Skills Majors (SHSM)courses because
the school must offer all four pathways.
•Students would have limited access to a variety of clubs and teams as compared to the range
that may be available at the home secondary school or the designated Emphasis Technology
Secondary School.
It was concluded that Thames Secondary School,the more centrally located school within the
City of London, would be the facility available to host a School-to-Work program for the projected
360 students.
After reviewing information regarding which facility would offer the greatest advantage to the
Board for future student programming,it was concluded that the Sir George Ross facility is the
preferred facility for conversion to an alternate use.
The Sir George Ross facility's geographic location and site characteristics allow itto be an ideal
facility to convert to a single-track French Immersion Elementary School to accommodate French
Immersion students in North East London and North East Middlesex County.Conversion to an
elementary single-track French Immersion school would allow an OTG of approximately 780, with
a site that offers accommodation for bussed students,a large outdoor play space and superior
program spaces.
Timeline
Completion of the Emphasis Technology Schools'renovations -2013 September 01.
The Senior Administrative Response to the ARC Report recommends that students are returned
to their home schools or designated Emphasis Technology Schools for 2014 September 01.
2013 April 23...6
11.ADMINISTRATIVE PRESENTATIONS -cont'd
d.REQUESTED SUPPLEMENTARY INFORMATION TO THE SENIOR ADMINISTRATIVE
RESPONSE TO THE LONDON SECONDARY VOCATIONAL AND TECHNOLOGY PROGRAM
ACCOMMODATION REVIEW COMMITTEE REPORT,REGARDING THE REGISTRATION OF
SIR GEORGE ROSS AND THAMES SECONDARY SCHOOL STUDENTS AT THEIR HOME
SCHOOLS OR EMPHASIS TECHNOLOGY SECONDARY SCHOOLS
Exec. Officer Busliell described in detail further information regarding supplementary enrolment
information to the Senior Administrative Response to the London Secondary Vocational and
Technology Program ARC Report,as requested by trustees at the Board meeting held 2013
March 26 including;
• Sir G Ross and Thames Secondary School -Student Attendance Based on Home School
Secondary School Boundary;
• Sir G Ross and Thames Secondary School -Students Redirected to Home Secondary
Schools;
• Sir G Ross and Thames Secondary School -Students Attendance Based on Emphasis
Technology SS Boundary;and
• Sir G Ross and Thames Secondao'School -Students Redirected to Emphasis Technology
Secondary Schools.
12.MINUTES OF THE 2013 APRIL 9 BOARD MEETING
a.CONFIRMATION OF MINUTES
The minutes of the Regular Board Meeting of 2013 April9 was adopted on motion of J. Coghlin,
seconded by R.Campbell.
b.BUSINESS ARISING FROM THE MINUTES -none
13.STUDENT TRUSTEES'UPDATE
Student Trustee P. Forron advised that the Student Trustee elections were held on 2013 April23.
The student representing the county is from Central Elgin Secondary School and a student from Sir
Frederick Banting Secondary School is representing London.
Trustee T. Grant congratulated Student Trustees Forron and Kim for moderating the successful
event.
14.REPORTS FROM THE ADMINISTRATION
a.2013-2014 ELEMENTARY AND SECONDARY REGULAR SCHOOL YEAR CALENDARS
Supt. M.E.Smith and Principal J. Pratt provided the following report to comply with Ministry
regulations in the development and approval of the 2013 -2014 Regular School Year Calendars
and initiate the request to the Minister for approval.
The calendars were developed in consideration of the following priorities and through consultation
with Administrative Council:
•adherence to Ministry of Education guidelines for the 2013 -2014 school year which include
Ontario Reg.13/13 amendments to Ontario Reg.304,'School Year Calendar,Professional
Activity Days' (i.e., 194 school days,including five mandatory PA Days and 1 discretionary
day for a total of six professional activity days between September 1,2013 and June 30,
2014;and
•maximizing transportation efficiencies.
2013 April 23...7
14.REPORTS FROM THE ADMINISTRATION -cont'd
a.2013-2014 ELEMENTARY AND SECONDARY REGULAR SCHOOL YEAR CALENDARS -
cont'd
AAPSP,CURE,ETFO,Managers'Association, OSSTF, OPC,TVACE,TVSSAC,TVPIC and
Home &School representatives were part of the Planning Committee forsetting the calendars for
2013-2014.Individuals and groups responded during the public input period between 2013
January 28 and February 8.
Consultation occurred with the London District Catholic School Board to maximize transportation
efficiencies and with the French First Language Boards at their request.
Cost/Savinas
The greatest savings are affected by a common calendar within the Board and with its
coterminous Board.
Timeline
The deadline for submission of the calendars to the District Office of the Ministry of Education is
2013 May!
RECOMMENDATION:
That the Board approve,for referral to the Minister of Education,the 2013 -2014 Regular
Elementary School Year Calendar and the 2013 -2014 Regular Secondary School Year
Calendar,Inclusive of any further opportunities presented by the Ministry of Education to
change the PA Days as presently Indicated.
The recommendation was moved by T.Grant,seconded by P.Jaffe and carried.
15.REPORTS OF COMMITTEES
a.THAMES VALLEY PARENT INVOLVEMENT COMMITTEE REPORT (TVPIC)
Trustee B. McKinnon provided a report of the TVPIC meeting held 2013 April4. At that meeting
Trustee Grant presented on objectives for reaching out to parents from diverse communities.
Representation from TVPIC was sought for the advisory committee.Also discussed at the
meeting were plans for the fall Symposiums scheduled for Oct.15 to 17 in St.Thomas,
Woodstock and London. A retreat is planned for June 21 and 22. A Trustee representative is
asked to attend the Friday evening of the retreat.
b.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE 2013 APRILS
6:35 p.m. to 8:50 p.m.
MEMBERS
Trustee T.Grant (Chair)
Association for Bright Children,D.Ensing (+7:00)
Autism Ontario,B.Curry
Children's Aid Society of London &Middlesex,
M.Cvetkovlch
Chippewas of the Thames,C.Dendias
Community Living London,S.Wilson -8:20
Easter Seals Society,A.Morse
FASD E.LM.O.,W.Conforzi
Leaming Disabilities Association of Ontario,
B.Wludkya
Trustee :J.Bennett
Vanier Children's Services,T.Green
Voice for Hearing Impaired Children,M.Barbeau
ADMINISTRATION AND OTHERS
Elementary Principal,L.Carswell
Elementary Principal, R.Culhane
Learning Supervisor (Acting),
R.Taylor
Secondary Principal,L. Mills
Secondary Vice-Principal,T. Birtch
Superintendent of Special Education,K.
Edgar
2013 April 23...8
15.REPORT OF COMMITTEES -cont'd
b.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
Regrets;
Epilepsy Support Centre,B. Harvey
Thames Valley Children's Centre,J.Gritzan (Vice-Chair)
Thames Valley Council of Home and School Associations,C.McCarty
Trustee R.Campbell
Guests:Trustee S.Polhill
Elementary Principal M.Deman
1.CALL TO ORDER
The meeting was called to order at 6:35 p.m. in the London Room by Chair T. Grant.Supt.K.
Edgar Introduced R.Taylor,Acting Learning Supervisor.
2.CONFIRMATION OF AGENDA
The agenda was amended to add Integrated Transition Planning for Young People with
Developmental Disabilities under New Business.The agenda was approved as amended.
3.CONFLICT OF INTEREST-none
4.MINUTES OF MEETING FROM 2013 MARCH 05
The minutes were approved as printed.
5.BUSINESS ARISING FROM THE MINUTES OF 2013 MARCH 05
A.Morse updated the committee on the status of the SEAC parent resource DVD project.
M.Deman updated the committee on upcoming revisions to the Special Education Report.
6.SEAC PLANNING/RECOMMENDATIONS AND ACTIONS
Chair Grant and Supt.Edgar led the committee in group activities to discuss SEAC planning.
The groups provided the following recommendations:
tie-in SEAC goals by collaborating with TVPIC,for example,launch the parent video
series at a TVPIC event;
broader public consultation for parent feedback,for example,hold events by familyof
schools bi-annually;invite guest speakers to entice parents to attend;
continue with parent videos with continuation lEP and/or IPRC video;
surveys for parents on processes such as lEP's,using different forum than previous,
perhaps use surveymonkey;
build SEAC awareness through TVPIC events;
continued focus on self-advocacy skills for students and perhaps include students on this
committee in some capacity;
special education priorities for staff;
reduce the number of SEAC priorities by combining like items,for example,self-
advocacy skills and student engagement;
identify timelines and responsibilities for the SEAC planning and actions;
student mentoring program with senior students mentoring junior students with similar
special needs;
identify main barriers for each of the groups and develop a plan to address them,for
example,secondary school students may miss information as they don't catch the
morning announcements;
consistent practice In terms of developing and sharing of lEP's.Make parents aware of
lEP expectations;and
c;^
2013 April 23...9
15.REPORT OF COMWIITTEES -cont'd
b.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
• monitor lEP's that have not been sent home and investigate the reasons why -one
hundred random lEP's are audited annually and SEAC would liketo review the audit
report.
7.NUMBER OF STUDENTS BY EXCEPTIONALITY AND GRADE REPORT
Supt.Edgar provided an updated report to the committee.
8.CORRESPONDENCE
The following correspondence was reviewed.
• District School Board of Niagara regarding cuts to Special Services at Home (SSAH)for
young adults with disabilities.
Durham Catholic District School Board regarding cuts to Special Services at Home (SSAH)
for young adults with disabilities.
9.NEW BUSINESS
The committee was advised that a meeting will be held on Monday April 15,2013 on
Integrated Transition Planning for Young People with Developmental.Several community
agencies,three Ministries and representatives from both regional school boards will be in
attendance.
10.FORUM ASSOCIATION UPDATES
Grade 10 EQAO literacy testing will occur on April 11,2013.
VOICE has developed an infomiation package for school boards to standardize
accommodations for managing noise in the classroom by building ramps.The information
package will be forwarded to SEAC members.
FASD ELMO Network will be hosting a symposium in September,2013 featuring Dr.Louise
Scott.
FUTURE MEETING DATES
Date Time Location
Monday,May 06,2013 06:30 pm-09:00 pm London Room.Education Centre
Tuesday.June 04,2013 11:45 am-03:00 pm London Room,Education Centre
12.FUTURE AGENDA ITEMS
Correspondence (Standing item)
Number of Students by Exceptionality and Grade Report (Standing Item, K.Edgar)
lEP Report Summary (Annually)
Alternative Education Update
Board Improvement Plan for Student Achievement (June,K.Wilkinson)
Integrated Transition Planning for Young People with Developmental Disabilities
MACSE Survey on BIPSA
Number of Students on lEP Who Graduate at End of School Year
SEAC Budget (May. K.Meeson)
SEAC Learning Website
SEAC Planning/Recommendations and Actions FolIow-up(May)
Secondary Gifted Itinerant Initiatives (June,M. Gollan Wills)
Student Voice Project (June,M.Ferdinand,Student)
TVPIC Update (A. Morell)
2013 April 23...10
15.REPORT OF COWIMITTEES -cont'd
b.REPORT OF THE SPECIAL EDUCATION ADVISORY COWIMITTEE -cont'd
13.ADJOURNMENT
The meeting adjourned at 8:50 p.m. by motion.
RECOMMENDATIONS:NONE
c.REPORT OF THE CHAIRS'COMMITTEE
TRACY GRANT
Chairperson
2013 APRIL 16
11:30 a.m.-1:47 p.m.
MEMBERS ADMINISTRATION AND OTHERS
J.Bennett (Chair)
T.Grant
B.McKinnon
R.Tisdale
B.Tucker B.Williams
K.Young (+12:55,-1:05)
1.APPROVAL OF AGENDA
The agenda as amended was approved by motion.
2.CONFLICTS OF INTEREST -none declared.
3.REVIEW AND APPROVAL OF APRIL 23.2013 AGENDAS
The agendas for the In-Camera and public Board meetings of 2013 April23 were discussed
and amended.
The supplementary report to the Senior Administrative Response to the Central London
Elementary Accommodation Review Committee will be brought forward to the 14 May 2013
Board meeting.
4.CORRESPONDENCE-none
5.STRATEGIC PLANNING
Manager K.Young joined the meeting to show the video of the Director's message.
The finalcopy of the Commitments and corresponding Strategy Statements was reviewed
noting the changes the small working group contributed to the final version.
The following motion was moved and carried:
That the Commitments and Strategy Statements be approved.
6.ARC MUNICIPAL REPRESENTATIVES
The applications for municipal and community representatives were reviewed for the three
ARCS.
The approval of representatives is deferred until the Trustee ARC Chairs and the
administrative lead have reviewed the applications.
7.CHAIRS'MEETING TIMES -JUNE 04 AND JUNE 18
Chairs will meet at 4:30 pm on June 04 and June 18.
2013 April 23...11
15.REPORT OF COMMITTEES -conrd
c.REPORT OF THE CHAIRS'COWIMITTEE -cont'd
8. PUBLIC INPUT-STARTING TIMES ON MAY14,ROOM LOCATION ON MAY 27
Publicinputat the May14 meeting will beginat 7:30 pm;inputon May27 will beginat 6:30
pm. The May27 meeting will be held inthe Board Room. Inconsiderationofspace,
overflow will be set up inthe frontvestibule withthe proceedings streamed to the television.
Presenters will have reserved space in the main room. Two commissioners will be
contracted.
9.PROVINCIAL PRE-BUDGET CONSULTATIONS
The Minister of Finance,Charles Sousa is inviting participation in pre-budget consultations.
Trustees are invited to respond individually by email at submissions@ontario.ca or by phone
1-866-989-9002.
10.MEETING WITH LD.C.S.B.
The Directors and Chairs will determine if there is an opportunity to meet before the end of
the school year to discuss athletics and will set a meeting for the fall to discuss
transportation.
11.STUDENT TRUSTEE NOMINATIONS FOR 2013-2014
Chair J.Bennett reported she and S.Pullam met with the nominees and their parents to talk
about the role of student trustee and to answer questions about the role and the election
process.There are three applicants for the one position representing the City of London and
four applicants for the one position representing the Counties of Oxford, Elgin &Middlesex.
The student trustee debate and election will be held on Tuesday,April23 from 9:15 to 12
noon.Trustees are invited to attend.
12.PRESENTATIONS -PFLC AND 34 CREDIT THRESHOLD
Items were discussed in brief under item 3.0.
13.OTHER BUSINESS
a.Microphones
B.Tucker relayed a message from media services cautioning that microphones,when
turned on, do pick up conversations that may be occurring in and around the person
presenting.
b. Municipal Meetings
The meeting with the City of St.Thomas was 15 April 2013.The date of the Municipality
of Oxford meeting is 29 April 2013 at 3 p.m.
14.NEXT MEETING
The following Committee meetings are scheduled in the Govemor Simcoe Room:
• May 7 @ 4 p.m.
• May 21
•June 4,18 @ 4:30 p.m.
15.ADJOURNMENT
The meeting adjourned at 1:47 p.m. by motion.
RECOMMENDATION:
That the Commitments and Strategy Statements be approved.
J.BENNETT
Chairperson
The recommendation was moved by R.Tisdale,seconded by B. McKinnon and carried.
2013 April 23...12
d.REPORT OF THE CHAIRS'COMMITTEE 2013 APRIL 23
MEMBERS ADMINISTRATION AND OTHERS
J.Bennett (Chair)B.McKinnon B.Williams
T.Grant R.Tisdale
1.APPROVAL OF AGENDA
The agenda as amended was approved by motion.
2.CONFLICTS OF INTEREST -none declared.
3.ARC MUNICIPAL REPRESENTATIVES
As a follow up to the 2013 April 16 meeting and having had a review of the applications for
municipal and community representation,the following motions were moved and carried:
That the following Individuals be appointed to participate on the North-West Oxford
Elementary Accommodation Review Committee:
Councillor Jim Verwer,Township of Zorra
Councillor Mike Bontje, Municipality of Thames Centre
Community representative Daniel West
Community representative Jane Kittmer
That the following individuals be appointed to participate on the South-Central London
Elementary Accommodation Review Committee:
Councillor Bud Polhlll,City of London
Community representative Tanya Park
That the following individuals be appointed to participate on the South-West Middlesex
Accommodation Review Committee:
Mayor Doug Reycraft,Municipality of Southwest Middlesex
Councillor Chris Degraw, Village of Newbury
Community representative Paulina Robertson
Community representative Lisa Thistle
4.OTHER BUSINESS -none
5.ADJOURNMENT
The meeting adjourned at 6:00 p.m. by motion.
RECOMMENDATIONS:
1.That the following Individuals be appointed to participate on the North-West Oxford
Elementary Accommodation Review Committee:
Councillor Jim Verwer,Township of Zorra
Councillor Mike Bontje,Municipality of Thames Centre
Community representative Daniel West
Community representative Jane Kittmer
2013 April 23...13
15.REPORT OF COMWIITTEES -cont'd
d.REPORT OF THE CHAIRS'COMMITTEE -cont'd
2.That the following individuals be appointed to participate on the South-Central London
Elementary Accommodation Review Committee:
Councillor Bud Polhill,City of London
Community representative Tanya Park
3.That the following individuals be appointed to participate on the South-West Middlesex
Accommodation Review Committee:
Mayor Doug Reycraft,Municipality of Southwest Middlesex
Councillor Chris Degraw,Village of Newbury
Community representative Paulina Robertson
Community representative Lisa Thistle
J.BENNETT
Chairperson
The recommendations were moved by R.Tisdale,seconded by G. Hart and carried.
e.REPORT OF THE COMMITTEE OF THE WHOLE IN-CAMERA 2013 APRIL 23
5:10 p.m.to 5:45 p.m.
MEMBERS PRESENT ADMINISTRATION AND OTHERS
J.Bennett P.Jaffe L.Elliot
R.Campbell B.McKinnon M.Sereda
J.Coghlin S.Polhill L.Griffith-Jones
P.Forron P.Sattler K.Meeson
T.Grant J.Todd K.Young
G.Hart R.Tisdale (Chair)B.Williams
Regrets:
W. Huff, D.Clark,E. Kim
The Committee met in camera from 5:10 p.m. to 5:45 p.m.
1.APPROVAL OF AGENDA
The agenda was approved on motion.
2.CONFLICTS OF INTEREST
No conflicts of Interest were declared.
3.Confidential negotiations,property,and personal matters were discussed.
4.RISE AND REPORT
A motion to rise and report was moved and carried at 5:45 p.m.
2013 April 23...14
15.REPORT OF COMIWITTEES -cont'd
e.REPORT OF THE COMWIITTEE OF THE WHOLE IN-CAMERA -cont'd
RECOMMENDATION:
That the motions approved at the in-camera session of 2013 April 23 related to the
appointments of Principals,Vice Principals,and Superintendents of Education,and
resignation of mutual consent be approved.
RUTH TISDALE
Chairperson
The recommendation was approved was moved by R. Tisdale,seconded by T.Grant and carried.
16.COMMUNICATIONS
a. ONTARIO PUBLIC SCHOOL BOARDS'ASSOCIATION (OPSBA)UPDATE
Trustee Grant advised that there Is a Directors'meeting this weekend.For additional Information,
contact Trustees Grant,Saltier or Hart.
17.NOTICE OF MOTION -none
18.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -none
19.ADDITIONAL ITEMS -none
20.QUESTIONS/COMMENTS BY MEMBERS
Trustee Sattler advised that she attended the Gay Straight Alliance held April23.She noted that the
energy was positive and individuals were engaged.Appreciation was extended to Supt.B.Sonler for
her work in contributing to inclusive and safe schools In Thames Valley. TVDSB Is one of a few
Boards that have guidelines In place for transgender students.
21.ADJOURNMENT
The meeting adjourned at 9:45 p.m. on motion of R.Tisdale,seconded by P. Jaffe.
Confirmed:
!'
2013 April 23...15
SUMMARY OF APPROVED RECOMMENDATIONS OF 2013 APRIL 23
- That the Board approve, for referral to the Ministerof Education, the 2013 - 2014 Regular
Elementary School Year Calendar and the 2013-2014 Regular Secondary School Year Calendar,
Inclusiveof any further opportunities presented bythe Ministry of Education to change the PADays
as presently Indicated.
-That the Commitments and Strategy Statements be approved.
-That the following individuals be appointed to participate on the North-West Oxford Elementary
Accommodation Review Committee:
Councillor Jim Verwer,Township of Zorra
Councillor Mike Bontje,Municipality of Thames Centre
Community representative Daniel West
Community representative Jane KIttmer
That the following individuals be appointed to participate on the South-Central London
Elementary Accommodation Review Committee:
Councillor Bud Polhill,City of London
Community representative Tanya Park
That the following individuals be appointed to participate on the South-West Middlesex
Accommodation Review Committee:
Mayor Doug Reycraft,Municipality of Southwest Middlesex
Councillor Chris Degraw,Village of Newbury
Community representative Paulina Robertson
Community representative Lisa Thistle
-That the motions approved at the in-camera session of 2013 April 23 related to the appointments of
Principals,Vice Principals,and Superintendents of Education,and resignation of mutual consent
be approved.