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4/9/2013 - Regular Board Meetingv.. THAMES VALLEY DISTRICT SCHOOL BOARD REGULAR BOARD MEETING,PUBLIC SESSION 2013 APRIL 9,7:00 P.M. BOARD ROOM,EDUCATION CENTRE AGENDA V-verbal M -material 1.CALL TO ORDER 2.O CANADA 3.SPECIAL MUSICAL PRESENTATION -none 4.APPROVAL OF AGENDA 5.OFFICIAL RECORD 6.RECOGNITIONS a.Miss Teen Canada 7.CONFLICTS OF INTEREST 8.CHAIR'S ANNOUNCEMENTS 9.DIRECTOR'S ANNOUNCEMENTS 10.PUBLIC INPUT -none 11.ADMINISTRATIVE PRESENTATIONS a.School Within A University b.2013-14 Grants for Student Needs (GSNs) 12.MINUTES OF THE 2013 MARCH 26 BOARD MEETING a.Confirmation of Minutes b.Business Arising from Minutes 13.STUDENT TRUSTEES'UPDATE 14.REPORTS FROM THE ADMINISTRATION a.Senior Administrative Response to the Western Elgin Accommodation Review Committee b.Attendance Area Boundaries for Emphasis Technology Secondary Schools in the City of London V V V V V V V M M M M 15.REPORTS FROM COMMITTEES a.First Nations Advisory Committee,2013 March 19 M b.Policy Worl(ing Committee,2013 March 26 M c.Chairs'Committee,2013 April 2 M d.Committee of the Whole-In Camera,2013 April 9 V 16.COMMUNICATIONS a.Letter from Ministry of Education M 17.NOTICE OF MOTION -none 18.MOTION -NOTICE OF WHICH HAS BEEN GIVEN 19.ADDITIONAL ITEMS 20.QUESTIONS/COMMENTS BY MEMBERS 21.ADJOURNMENT r' THAMES VALLEY DISTRICT SCHOOL BOARD REGULAR MEETING OF 2013 APRIL 9,7:00 P.M. BOARD ROOM,EDUCATION CENTRE The Board met in regular session on 2013 April 9 inthe Board Room at the Education Centre,meeting in public session at 7:10 p.m.The following were in attendance: TRUSTEES ADMINISTRATION AND OTHERS J.Bennett (Chair)W.Huff B.Tucker B.Sonier R.Campbell E.Kim K.Dalton P.Tufts D.Clark B.McKinnon M.Sereda K.Bushell J. Coghlln S.Polhill L.Elliott B.Williams P.Forron (-8:10)P.Sattler C.Bourbonnais-MacDonald K.Young T.Grant R.Tisdale K.Edgar L.Baines J.Todd S.Hughes F.Galizia (-8:10) K.Meeson P.McKenzie (-8:10) Regrets:G.Hart M.Moynihan D.Munroe (-8:35) P.Jaffe V.Nielsen J.Pratt (-8:35) M.E.Smith 1.CALL TO ORDER Board Chair J.Bennett called the meeting to order at 7:10 p.m. 2. O CANADA -The meeting was opened with the playing of 0 Canada. 3.MUSICAL PRESENTATION -none 4.APPROVAL OF AGENDA The agenda was approved on motionof J. Coghlln,seconded by R. Campbell. 5.OFFICIAL RECORD -none 6.RECOGNITIONS Supt.L.Griffith-Jones Introduced Celina Rivas-Vasquez,Miss Teen Canada for 2013.The Grade 12 Montcalm Secondary School student was described as veryfocused with a genuine heart. MissRivas- Vasquez will be doing mission work in El Salvador and plans to continue volunteer work at a soup kitchen. Her Inspirationto compete forthe MissTeen Canada title came frommeeting Jaclyn Miles,MissTeen Canada 2012, whovisited herschool last year. She learned individuals inthe competition are judged noton appearance,but rather on personality and community involvement.Since winning the title, Miss Rivas- Vasquez has delivered numerous speeches.She plans to study pre-health sciences at Fanshawe College in January 2014. Miss Rivas-Vasquez expressed appreciation to the Board and Montcalm staff for their support,noting how much the staff truly care about their students. 7.CONFLICTS OF INTEREST -No conflicts of interest were declared. 8.CHAIR'S ANNOUNCEMENTS ChairJ. Bennett reported that on Wednesday April 3, 2013,she.Trustees Todd and Grant, and Supt. S. Hughes attended the rededlcation of Balaclava Street PublicSchool commemorating Itsnew use as the St. Thomas Balaclava AdultLearning Centre. Becky Howse, PrincipalofAdultand Continuing Education, and her staff were recognized fortheir work inplanning the successful event.Moving the former St.Thomas Adult 2013 April 9...2 8.CHAIR'S ANNOUNCEMENTS cont'd Learning Centre to the Balaclava location enabled the expansion ofthe number ofprograms offeredforadult and alternativeeducation students inthe St. Thomas area.Along with the existingprograms ofadult high school credits,English as a Second Language and Gatewayto Learning,the site will nowoffer Elgin Reconnect,U-Turn and alternative education programs,as wellas career-ready certification programs such as Personal Support Worker (PSW) and hairstyling apprenticeship. 9.DIRECTOR'S ANNOUNCEMENTS DirectorB.Tucker called upon Supt.K.Edgar who was pleased to confirmthe Special Olympicsevent for secondary and elementary students would be held the week of June 3,2013. Director Tucker called upon Supt.K.Meeson to provide an update on the court case involving two local school bus operators and the consortium which supplies student transportation to Thames Valley and London District Catholic School Boards. On April 2, a judge inthe case granted an injunction to haltthe consortium's request for proposals (RFP)for school busing in 1/3 of the transportation service area.The RFP was scheduled to close the same day the injunction was granted.Staff will be working with solicitors to determine next steps. 10.PUBLIC INPUT-none 11.ADMINISTRATIVE PRESENTATIONS a.School Within A University Exec.Supt.L. Elliott introduced the team of staff contributing to the success of the first year of the School Within A University (SWAU) pilot project:Supt.S.Hughes,Principal of Adult and Continuing Education B. Howse,Program Services Learning Supervisor P.McKenzle,and Classroom Teacher R. Bell.Exec. Supt.Elliot commended the support and vision of the University of Western Ontario and the Faculty of Education.Exec.Supt.Elliot noted classroom teacher R. Bell is an exemplary teacher creating a student- focused learning environment.The SWAU program provided 25 Thames Valley students the opportunity to complete their final high school courses required for graduation,as well as earn a university credit.The program builds on the success of the TVDSB's School Within a College (SWAC)program created in partnership with Fanshawe College.SWAU allowed students to complete up to six senior high school credits while earning a university credit, all on Western's campus.Eligible students who met criteria set by TVDSB and Western's Admissions Office were selected by school staff. Unlike similar other programs in the province this one Is focused on at risk students.Outcome Indicators suggest the SWAU program Is successful at keeping students on a path toward post-secondary education. Teacher R. Bell shared information about the current year program and plans for 2013-2014.SWAU student R.Turner commented on her experience with the project and the positive Impact It had on her and fellow students.She and R. Bell responded to questions from trustees. b.2013-14 Grants for Student Needs (GSNs) Supt.K.Meeson reported the 2013-2014 Grants for Student Needs were announced by the Ministry of Education on March 27,2013 Including:the Grants for Student Needs Funding and Regulations,the Funding InAddition to Grants for Student Needs,and the Full Day Kindergarten Program Funding for Year 4.Supt.Meeson noted the GSN regulations for 2013-14 have been made by the Lieutenant Governor in Council and GSN funding for 2013-14 is projected to remain stable at $21 billion. Supt.Meeson highlighted key policy and funding changes including:changes related to the labour framework,the new 34 credit threshold,measures to assist Boards with capital projects cost management,and enhanced accountability and reporting requirements. 2013 April 9...3 11.ADMINISTRATIVE PRESENTATIONS -cont'd b.2013-14 Grants for Student Needs (GSNs)-cont'd Supt.Meeson responded to questions from trustees.A more detailed report on the 34 credit threshold will be brought forward to the 2013 April 23 Board meeting. 12.MINUTES OF THE 2013 MARCH 26 BOARD MEETING a.Confirmation of Minutes The minutes of the Board Meeting of 2013 March 26 were confirmed on motion of R.Campbell,seconded by J Coghlln. Trustee T.Grant referred to the SEAC report in the minutes thanking staff for including the appendices previously not included in the agenda package of March 26.She also advised trustees that the Special Education Advisory Committee had been receiving correspondence related to a letter written by Chair Bennett and Trustee Grant on behalf of students who would be transitioning into adult services.She noted this was becoming a province-wide concern. b.Business Arising from Minutes -none 13.STUDENT TRUSTEES'UPDATE Chair Bennett advised the student trustee election is scheduled for the morning of Tuesday,April 23.Trustees are welcome to attend to meet withthe student trustee candidates and to assist with the process. 14.REPORTS FROM THE ADMINISTRATION a.Senior Administrative Response to the Western Elgin Accommodation Review Committee (ARC) Exec. Supt.K.Dalton reviewed the report that set out the senior administrative recommendations and responses regarding the Western Elgin Elementary ARC. The Western Elgin Elementary Accommodation ReviewCommittee comprising of Aldborough and Dunwlch-Dutton PublicSchools, and West Elgin Senior ElementarySchool, completed Itstask to study the accommodation of pupilsfromthe three schools as approved bythe Thames Valley District School Board on 2011 November 29. The ARC completed Its process with a final public input meeting held 2012 December 10 after which the finalARC report was forwarded to the Director of Education for presentation to the Board of Trustees on 2012 December 18 and to the Senior Administration for response {see AppendixA- Report of the Western Elgin Elementary ARC). Senior Administration's recommendations reflectsupport forrecommendation1.0 from the ARC Report. Aldborough PublicSchool will be organized to a JK-8 model as of September 2014, and receive an additionand renovations, contingent upon Ministry of EducationCapitalFundingapproval,In order to bring the facility up to TVDSB standards whichwould create an OTG capacity ofapproximately 390. Dunwlch-Dutton Public School will be organized to a JK-8 model as of September 2014, and receive renovations, contingent upon Ministry of Educational Capital Funding approval, Inorder to bringthe facility up to TVDSB standards whichwould create an OTGcapacity of approximately 340.All projected enrolments and proposed school OTG capacity are based on Full Day Kindergarten programming. Recommendation 7.0 disbands the ARC as per the Thames Valley District School Board's procedure on "Pupil Accommodation and Facility Organization."Appreciation is extended to the ARC members and the personnel of the Thames Valley District School Board who provided an invaluable resource to the 2013 April 9...4 14.REPORTS FROM THE ADMINISTRATION -cont'd a.Senior Administrative Response to the Western Elgin Accommodation Review Committee (ARC)-^ cont'd ^ Committee.The worl<completed,the time spent,and the careful deliberations of the members contributes to providing the maximum program opportunities for the maximum number of students.The following recommendations from the ARC Report are not Included in the Senior Administration's recommendations or require further clarification. ARC Recommendation THAT Dunwich-Dutton P.S.building is vacated to facilitate barrier-free renovations,to which the JK to Grade 7 students would return In September 2014. Senior Administrative Response Dependent on the timing of Capital Funding approval,Senior Administration would decide at that time on the accommodation of Dunwich-Dutton students during the renovations.This accommodation may include the vacating of Dunwich-Dutton Public School during the renovation period. ARC Recommendation THAT community partnerships with Dutton/Dunwich are supported and maintained during the transition, i.e.,swimming at local pool.Earth Day,John Kenneth Galbraith Public Library. Senior Administrative Response The Principal may continue associations with the Dutton/Dunwich community through field trips to enhance the regular classroom program (e.g..Earth Day,John Kenneth Galbraith Library, local swimming pool). ARC Recommendation . THAT transportation services accommodate before and after school programs and child care services for the Dunwich-Dutton parents for the transition year. Senior Administrative Response Parents may apply to Student Transportation Services to have their child picked up and dropped off at the Day Care facility. ARC Recommendation THAT the Thames Valley District School Board,through the Executive Officer of Facility Services and Capital Planning or his designate,co-ordinate with the Municipalities of Dutton/Dunwich,West Elgin and the County of Elgin regarding Infrastructure requirements,building design,and any other changes throughout the process. Senior Administrative Response Facility Services,in conjunction with our Design Consultants and the Municipalities,will review site plans, building code requirements,Municipal services and infrastructure requirements for the proposed projects. ARC Recommendation THAT upon closing West Elgin Senior Elementary School,West Elgin Secondary School continues to use the facility as a satellite for secondary programming. Senior Administrative Response Senior Administration supports the retention of West Elgin Senior Elementary School to provide potential secondary program opportunities. 2013 April 9...5 14.REPORTS FROM THE ADMINISTRATION -cont'd a.Senior Administrative Response to the Western Elgin Accommodation Review Committee (ARC)- cont'd ARC Recommendation THAT West Elgin Secondary School be prioritized for Program Enhancement and Capital Improvement funding. Senior Administrative Response The Ministry of Education has Identified that their prioritywith respect to capital funding will be centred on growth, Prohibitive to Repair or consolidation of schools.West Elgin SS does not presently qualifyfor any of noted criteria. Routine maintenance and school renewal projects will be scheduled at West Elgin SS as required or Identified. ARC Recommendation THAT Dunwich-Dutton P.S.and Aldborough P.S.would receive program enhancements required for physical education,library resource,general arts and learning support,as well as a stage at each of the schools. Senior Administrative Response Both proposed projects will be designed and constructed to meet Board standards.An analysis of the facilities will be completed during the design phase to determine the program areas to be enhanced. ARC Recommendation THAT air-conditioning be installed at Dunwich-Dutton P.S.and Aldborough P.S. Senior Administrative Response Both proposed projects will be designed and constructed to meet Board standards.An analysis of the facilities during the design phase will determine the changes required for the heating and ventilation system in the schools,and may Include air conditioning. ARC Recommendation THAT program equity is ensured related to instrumental music at each school. Senior Administrative Response The General Arts/Music Room In each of the schools will be constructed to TVDSB standards.Musical instruments and resources will be provided to support the instrumental music program at Aldborough and Dunwich-Dutton Public Schools. ARC Recommendation THATthe Thames Valley District School Board considers potential partnerships for use of facilities and enhancement of facilities prior to or during the design process. Senior Administrative Response As per the Ministry's directive.Encouraging Facility Partnerships,and the Board's Policy and Procedure, any potential partnership could be incorporated in the design as a co-build project for either or both schools. ARC Recommendation THAT the Board explore a partnership with the Municipality of West Elgin for extended use of Miller Park for students during the transition year. Senior Administrative Response Subject to the temporary accommodation plan.Senior Administration could approach the Municipality of West Elgin regarding the potential extended use of Miller Park for student use during transition years once the needs are Identified by school administration. 2013 April 9...6 14.REPORTS FROM THE ADMINISTRATION -cont'd a.Senior Administrative Response to the Western Elgin Accommodation Review Committee (ARC)- cont'd ARC Recommendation THAT the possibility of new or extra playground equipment be brought to West Elgin Senior Elementary School for the transition year. Senior Administrative Response As per past practice,the Board does not provide any new or additional playground equipment for a capital project. ARC Recommendation THATthe identity of Dunwich-Dutton Public School be maintained while its students are located at West Elgin Senior Elementary School. Senior Administrative Response During the transition year, the JK to grade 7 students of Aldborough and Dunwich-Dutton Public Schools will remain identified as Aldborough and Dunwich-Dutton students respectively.The grade 8 students will remain students of West Elgin Senior Elementary School. The proposed enhanced pupil accommodations listed inthe Senior Administration's recommendations are contingent on Ministry of Education Capitalfunding approval. The Board must submit detailed business cases to support the requests of this funding and the timeline for this approval has not yet been determined. RECOMMENDATIONS: 1.THAT West Elgin Senior Elementary School 145 Graham Road,West Lome, ON NOL 2P0 be closed as of 2014 June 30. 2. THATAldborough Public School be organized into a JK - 8 elementary school effective 2014 September 01,and: • the JK-grade 7 students at AldboroughPublicSchool be retained as a cohort at Aldborough Public School for the 2013-14 school year;and • the grade 8 students ofAldborough PublicSchool be retained at West Elgin Senior Elementary School for the 2013-14 school year. 3. THATDunwich-Dutton Public School be organized Intoa JK-8 elementary school effective 2014 September 01,and: • the JK-grade 7 students at Dunwich-Dutton Public School be retained as a cohort at Dunwich- Dutton Public School for the 2013-14 school year;and • the grade 8 students of Dunwich-Dutton Public School be retained at West Elgin Senior Elementary School for the 2013-14 school year. 4. THAT an addition and renovations to Aldborough Public School be constructed,contingent upon Ministry of Education Capital Funding approval. 5. THAT renovations to Dunwich-Dutton Public School be completed,contingent upon Ministryof Education Capital Funding approval. 6.That Design Committees be established forAldborough and Dunwich-Dutton Public Schools. The following motion was moved by T. Grant,seconded by J. Todd: 2013 April 9...7 14.REPORTS FROM THE ADMINISTRATION -cont'd a.Senior Administrative Response to the Western Elgin Accommodation Review Committee (ARC)- cont'd That recommendations 1 through 6 of the Senior Administrative Response to the Western Elgin Accommodation Review Committee be approved. Moved in amendment by T.Grant,seconded by J.Todd and carried: 1. THAT West Elgin Senior Elementary School 145 Graham Road,West Lome, ON NOL 2P0 be closed as of 2015 June 30 contingent upon Ministry of Education capital funding approval. Moved In amendment by T.Grant,seconded by R.Campbell and carried: 2. THAT,contingent upon Ministry of Education capital funding approval,Aidborough Public School be organized into a JK-8 elementary school effective 2015 September 01,and: •the JK-grade 7 students at Aidborough Public School be retained as a cohort at Aidborough Public School for the 2014-15 school year;and •the grade 8 students of Aidborough Public School be retained at West Elgin Senior Elementary School for the 2014-15 school year. Moved in amendment by T.Grant,seconded by R.Campbell and carried: 3. THAT,contingent on Ministry of Education capital funding approval,Dunwich-Dutton Public School be organized into a JK-8 elementary school effective 2015 September 01, and: •the JK-grade 7 students at Dunwich-Dutton Public School be retained as a cohort at Dunwich- Dutton Public School for the 2014-15 school year;and • the grade 8 students of Dunwich-Dutton Public School be retained at West Elgin Senior Elementary School for the 2014-15 school year. The following motion was moved byT. Grant,seconded byJ. Todd and carried: That Recommendations 1 through 3 of the Senior Administrative Response to the Western Elgin Accommodation Review Committee be approved as amended. A recorded vote was requested by R. TIsdale. Yeas:R.Campbell,D. Clark, J. Coghlin, T.Grant,W. Huff, B. McKinnon, S. Polhill, P.Sattler,R.Tisdale, J.Todd,J.Bennett Nays:Nil Abstentions:Nil Student Trustee Kim:Yes The following motion was moved byT. Grant,seconded by J. Todd and carried: That Recommendations 4 through 6 of the Senior Administrative Response to the Western Elgin Accommodation Review Committee be approved. A recorded vote was requested by R.Tisdale. Yeas:R.Campbell,D. Clark, J. Coghlin, T.Grant,W. Huff, B. McKinnon, S. Polhill, P.Sattler,R.Tisdale, J.Todd,J.Bennett Nays:Nil Abstentions:Nil Student Trustee Kim:Yes 2013 April 9...8 14.REPORTS FROM THE ADMINISTRATION -cont'd b.Attendance Area Boundaries for Emphasis Technology Secondary Schools in the City of London Exec. Supt.K.Dalton reviewed the report regarding attendance boundaries for Emphasis Technology Secondary Schools inthe Cityof London (Clarke Road,Montcalm and Saunders Secondary Schools). If approved,Southwestern Ontario Student Transportation Services (STS) would be directed to create attendance areas and transportation routes for students who are eligible for transportation who have chosen to attend Clarke Road, Montcalmand Saunders Secondary Schools for Emphasis Technology education programs for 2013 September 01. Attheir meeting of 2012 November 29, the members of the London Secondary Vocational and Technology Program Accommodation Review Committee (ARC)reviewed and discussed potential Emphasis School Boundaries for the City of London. The members of the ARC reviewed,discussed and supported the proposed boundaries understanding that; a) making Emphasis Technology programming accessible to ail appropriate students in the Cityof London,east Medway and Lord Dorchester attendance areas was not contingent of the outcome of the ARC; b)access to Emphasis Technology programming in the City of London would now be consistent with Emphasis Technology programming in Elgin (Arthur Voaden Secondary School), Middlesex (Strathroy District Collegiate Institute),and Oxford (College Avenue Secondary School)Counties; c)access to the Emphasis Technology Secondary Schools was for any student of the Thames Valley District School Board within the designated attendance areas who wished to pursue technology options offered In the three designated schools; d)programming for Emphasis Technology Secondary Schools in the City of London will be implemented for 2013 September 01;and e)renovations for the Emphasis Technology Secondary Schools were proceeding during the 2012-13 school year. The ARC presented its report to the Board of Trustees on 2013 March 05.Recommendation 8 from the report states:"THAT the boundaries for the Emphasis Schools be accepted as presented." Approval of the attendance areas for Emphasis Technology Secondary Schools in the City of London will allow STS to create the appropriate transportation routes and notify qualified students of their transportation eligibility and details for 2013 September 01. There will be transportation costs to implement bus routes for eligible students. RECOMMENDATION: That the following boundaries for the emphasis technology secondary schools of Clarke Road,Montcalm and Saunders Secondary Schools be approved for 2013 September 01. Clarke Road Secondarv School Emphasis Technoloav Boundary: That the Emphasis Technology boundary for Clarke Road Secondary School effective 2013 September 01 commence at the intersection of the centre line of Adelaide Street North and the Thames River; thence,westerly along the Thames River continuing southerly along the Thames River to Waldorf Park; thence,southeriy adjacent to the rear lot lines of parcels fronting onto the north side of Beaufort Street; thence,south-westeriy along the rear lot lines of parcels fronting onto the north side of Beaufort Street to the Intersection of the centre line of Wharncliffe Road North and Beaufort Street;thence,south-westeriy along the rear lot lines of parcels fronting onto the south side of Essex Street to the railway tracks; thence,easteriy along the railway tracks to a point adjacent to the rear lot lines of parcels fronting onto the west side of Gower Street;thence,south-easteriy along the rear lot lines of parcels fronting onto the west side of Gower Street to the rear lot line of 129 Oxford Street West;thence,south-westeriy along the 2013 April 9...9 14.REPORTS FROM THE ADMINISTRATION -cont'd b.Attendance Area Boundaries for Emphasis Technology Secondary Schools in the City of London -cont'd rear lot line of 129 Oxford Street West to the west lot line of 129 Oxford Street West;thence,south easterly along the west lot line of 129 Oxford Street West directly to the east lot line of 116 Oxford Street West;thence,south-easterly along the east lot line of 116 Oxford Street West to the rear lot line of 116 Oxford Street West;thence,south-westerly along the rear lot lines of parcels fronting onto the south side of Oxford Street West to the west boundary of Empress Avenue Park;thence,southerly along the east boundary of Empress Avenue Park to the east lot line of 170 Cambridge Street;thence,south-easterly along the east lot line of 170 Cambridge Street to the rear lot line of 170 Cambridge Street;thence, south-westeriy along the rear lot line of 170 Cambridge Street to the east lot line of 125 Woodward Avenue;thence,south-easteriy along the east lot line of 125 Woodward Avenue to the rear lot line of 167 Paul Street;thence,southerly along the rear lot line of 167 Paul Street directly to the east lot line of 190 Edinburgh Street;thence,south-easterly along the east lot line of 190 Edinburgh Street to the rear lot line of 190 Edinburg Street;thence,south-westeriy along the rear lot line of 190 Edinburgh Street in an adjacent direction to the east lot line of 200 Barry Place;thence,south-easteriy along the east lot line of 200 Barry Place to the rear lot line of 51 Woodward Avenue;thence,southerly along the rear lot line of 51 Woodward Avenue in a direct line to the rear lot lines of parcels fronting onto the west side of Cavendish Crescent;thence,southerly along the rear lot lines of parcels fronting onto the west side of Cavendish Crescent in an adjacent lineto the Thames River;thence,north-easteriy along the Thames River to the intersection of the centre line of Dundas Street and the Thames River;thence,north-easteriy along the centre line of Dundas Street to the intersection of the centre line of Ridout Street North and the centre line of Dundas Street;thence,south-easterly along the centre line of Ridout Street North to the intersection of the railwaytracks and the centre lineof Ridout Street South;thence,north-easterly along the railway tracks to the intersection of the centre line of Wellington Street and the railway tracks;thence, south-westeriy along the centre line of Wellington Street to the intersection of the Thames River and Wellington Street; thence,easterly along the Thames Riverto a pointdirectly adjacent to the north lot line of 21 Trevithen Street;thence,westerly along the north lot line of 21 Trevithen Street to the rear lot lineof78 Weston Street; thence, westerlyalong the rear lot linesof parcels fronting ontothe northside of Weston Street to the northlotlineof 100-102 Wellington Street; thence, south-easteriy along the northlot lineof 100-102 Wellington Street to the centre lineof Wellington Road; thence, south-easteriy along the centre line of Wellington Street to the rear lot lines fronting onto the south side of Exeter Road;thence, westeriy along the rear lot lines of parcels fronting onto the south side of Exeter Road to the rear lot line of4025 Exeter Road;thence, south-westeriyto the rear lotlineof4122 Raney Crescent; thence, along the rear lotlines of parcels frontingonto the east side of Raney Crescent to the rear lot lineof225 Exeter Road;thence,westeriy along the rear lot lines of parcels fronting onto the south side of Exeter Road not including parcels on Meadowbrook Driveor BlakieRoad to the centre lineofWonderland Road South; thence, southeriyalong the centre lineofWonderiand Road South to the Intersection ofthe City of London boundaryand the centre lineofWonderland Road South; thence, north-easterlyalong the City of London boundaryto intersectionofthe City of London boundaryand the rear lotlinesof parcels fronting onto the east side of Creamery Road to the point adjacent to the centre line of Huron Street;thence, south-westerly along the line adjacent to Huron Street to the centre line of Huron Street;thence,south easterly along the centre line of Crumlin Side Road to the intersection of the centre line of Crumlin Side Road and the centre lineofOxford Street East;thence,westeriy along the rear lot lines of parcels fronting onto the north side of Oxford Street East to the rear lotlineof 122 Roehampton Avenue; thence, along the rear lotlines of parcels fronting onto the north side or Roehampton Avenue to the intersection of the centre line of Highbury Avenue North and the centre line of Oxford Street East;thence,south easterly along the centre lineof Highbury Avenue North to the intersectionofthe centre lineof Highbury Avenue Northand the railwaytracks;thence,westeriy along the railway tracks to the intersection ofthe centre lineofAdelaide Street Northand the railwaytracks; thence, north-westeriy along the centre lineof Adelaide Street North to the intersection of the Thames River and the centre line of Adelaide Street North. 2013 April 9...10 14.REPORTS FROM THE ADMINISTRATION -cont'd b.Attendance Area Boundaries for Emphasis Technology Secondary Schools in the City of London -cont'd Montcalm Secondary School Emphasis Technology Boundary: That the Emphasis Technology boundary for Montcalm Secondary School effectiye 2013 September 01 commence at the intersection of the centre line of Gainsborough Road and the Cityof London boundary; thence,north-westerly along the Cityof London boundary to the intersection of the City of London boundary and Wonderland Road North;thence,north-westerly along the centre line of Wonderland Road North to the intersection of the centre line of Medway Road and the centre line of Wonderland Road North;thence,north-westerly along the back lot lines of parcels fronting onto the east side of Wonderland Road North including only parcels fronting onto Wonderland North to the rear lot lines of parcels fronting onto the north side of Elglnfield Road;thence,south-westerly along the rear lot lines of parcels fronting the north side of Elglnfield Road to the intersection of the centre line of Elglnfield Road and the centre line of Denfield Road;thence,northerly along the centre line of Denfleld Road continuing northerly to follow the centre line of Richmond Street to the centre line of Richmond Street and the Lucan Biddulph Township boundary;thence,easterly along the Lucan Biddulph Township boundary to the intersection of the Lucan Biddulph Township boundary (centre line of Whalen Line)and the centre line of Elglnfield Road;thence,north-easterly along the centre line of Elginfield Road to the centre line of Cobble Hills Road and the centre line of Elginfield Road;thence,south-easterly along the centre line of Cobble Hills Road to the intersection of the centre line of Dundas Street and the centre line of Cobble Hills Road; thence,north-easterly along the centre line of Dundas Street to the intersection of the centre line of Hunt Road and the centre line of Road 68 (Dundas Street/Thames Centre Township boundary);thence, south-easterly along the Thames Centre Township boundary to the intersection of the Thames Centre Township boundary and the rear lot lines of parcels fronting onto the east side of Creamery Road to the point adjacent to the centre line of Huron Street;thence,south-westerly along the line adjacent to Huron Street to the centre line of Huron Street;thence,south-easterly along the centre line of Crumlln Side Road to the intersection of the centre line of Crumlin Side Road and the centre line of Oxford Street East; thence,westerly along the rear lot lines of parcels fronting onto the north side of Oxford Street East to the rear lot line of 122 Roehampton Avenue;thence,along the rear lot lines of parcels fronting onto the north side or Roehampton Ayenue to the intersection of the centre line of Highbury Avenue North and the centre line of Oxford Street East;thence,south-easterly along the centre line of Highbury Avenue North to the intersection of the centre line of Highbury Avenue North and the railway tracks;thence,westerly along the railway tracks to the intersection of the centre line of Adelaide Street North and the railway tracks;thence,north-westerly along the centre line of Adelaide Street North to the Intersection of the Thames River and the centre line of Adelaide Street North;thence,south-westerly along the Thames River to the Elsie Perrin Williams Estate;thence,south-westerly along the centre line of Gainsborough Road to intersection of the City of London boundary and the centre line of Gainsborough Road. Saunders Secondary School Emphasis Technology Boundary: That the Emphasis Technology boundary for Saunders Secondary School effective 2013 September 01 commence at the intersection of the City of London boundary and the centre line of Gainsborough Road; thence,south-easterly along the City of London boundary to the intersection of the centre line of Westminster Driveand the Cityof London boundary;thence,south-westeriy along the centre line of Westminster Drive to the intersection of the rear lot lines of parcels fronting onto the west side of Woodhill Road and the centre line of Westminster Drive;thence,south-easterly along the rear lot lines of parcels frontingonto the west side of Woodhill Road to the intersection of the centre line of Southminster Bourne and the rear lotlines of parcels fronting onto the west side of Woodhull Road;thence,north-easterly along the centre line of Southminster Bourne to the intersection of the centre line of Wonderiand Road South and the centre line of Southminster Bourne;thence,north-westeriy along the centre line of Wonderiand Road South to the intersection of the rear lots lines of parcels fronting onto Exeter Road and the centre line of Wonderland Road South;thence,easteriy along the rear lot lines of parcels fronting onto the south side of Exeter Road Including all lots fronting onto Meadowbrook Drive and Blakie Road to 2013 April 9...11 14.REPORTS FROM THE ADMINISTRATION -cont'd b.Attendance Area Boundaries for Emphasis Technology Secondary Schools In the City of London -cont'd The rear lot lines of parcels fronting onto the south side of Raney Crescent;thence,easterly along the rear lot lines of parcels fronting onto south side of Raney Crescent to the rear lot line of 4205 Perkins Road;thence,northerly along the rear lot lines of parcels fronting onto the west side of Perkins Road but not including parcels fronting onto Perkins Road to the intersection of the centre line of Blakie Road and 4151 Perkins Road;thence,north-easterly to the intersection of the centre line of Exeter Road and the front lot line of 4025 White Oak Road and not Including 4025 White Oak Road or parcels fronting onto White Oak Road south of Exeter Road;thence,easterly along the rear lot lines of parcels fronting onto the south side of Exeter Road and including parcels fronting onto Exeter Road to the Intersection of the rear lot line of 765 Exeter Road and the centre !lne of Wellington Street;thence,north-westerly along the centre line of Wellington Street to the intersection of the north lot line of 100-102 Wellington Street and the centre line of Wellington Street;thence,along the north lot line of 100-102 Wellington Street easterly adjacent to the north lot line of 21 Trevithen Street;thence,commencing in a north-westerly direction to the Thames River;thence,westerly along the Thames River to the intersection of the centre line of Wellington Street and the Thames River;thence,north-westerly along the centre line of Wellington Street to the intersection of the railway tracks and the centre line of Wellington Street;thence,south-westerly along the railway tracks to the centre line of Ridout Street North;thence,north-westerly along the centre line of Ridout Street North to the intersection of the centre line of Dundas Street and the centre line of Ridout Street North;thence,south-westerly along the centre line of Dundas Street to the Intersection of the Thames River and the centre line of Dundas Street;thence,south-westerly along the Thames Riverto Cavendish Park;thence,directly along the rear lot lines of parcels fronting onto the west side of Cavendish Crescent to the rear lot line of 51 Woodward Avenue;thence,along the rear lot line of 51 Woodward Avenue to the east lotlineof200 BarryPlace; thence, north-westerly along the east lotlineof 200 Barry Place inan adjacent direction to the rear lotlineof 190 Edinburgh Street;thence, north-easterly along the rear lotlineof 190 Edinburgh Street to the east lotlineof 190 Edinburg Street;thence,north westerly along the east lot line of 190 Edinburgh Street to the rear lot line of 167 Paul Street;thence, northerly along the rear lot line of 167 Paul Street to the east lot line of 125 Woodward Avenue to the rear lotlineof 170 Cambridge Street;thence,north-westeriy along the western boundary of Empress Avenue Park to the rear lotlineof 126 Oxford Street West;thence,north-westerly along the rear lotlines of parcels fronting onto the south side of Oxford Street West to the rear lot line to 116 Oxford Street West; thence,north-westerly along the rear lot line of 116 Oxford Street West to the east lot line of 116 Oxford Street West directly to the east lotlineof 129 Oxford Street West; thence,north-westerly along the east lot line of129 Oxford Street West tothe rear lot line of129 Oxford StreetWest;thence,north-westeriy along the rear lot lineof 129 Oxford Street West to the rear lotlineof 12 Gower Street; thence, north- westeriyalong the rear lotlinesof parcels fronting onto Gower Street directly tothe railway line;thence, westeriyalong the railway tracks to the centre line of Platts Lane;thence, north-easterlyalong the rear lot lines of parcels fronting onto the south side of Essex Street to the north lot line of 324 Wharncliffe Road North;thence,north-easteriy along the north lot line of 324 Wharncliffe Road North to the rear lot lines of parcels fronting onto the north side of Beaufort Street;thence,north-easteriy along the rear lotlines of parcels fronting ontothe north side of Beaufort adjacently tothe Thames River;thence,north-westerly along the Thames River to ElsiePerrin Williams Estate; thence,southeasteriy along the centre lineof Gainsborough Roadto Intersection ofthe City of London boundaryand the centre line of Gainsborough Road. Staff responded to question from trustees. The following motion was moved byJ. Todd,seconded by R.Tisdale, and carried: That boundaries for the emphasis technology secondary schools of Clarke Road,Montcalm and Saunders Secondary Schools be approved for 2013 September 01. 2013 April 9...12 15.REPORTS FROM COMMITTEES a.REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE MEETING 2013 March 19 3:01 p.m.to 4:10 p.m. MEMBERS ADMINISTRATION AND OTHERS W. Huff (Chair) M. Burch,Chippewas of the Thames D.Grosbeck,Chippewas of the Thames B.McKinnon,Trustee P.Sattler,Trustee G. Hope,Oneida Nation of the Thames S.Smith Absences:L.Nicholas,Munsee-Delaware Nation L. Elliott,Executive Superintendent,Program Services L Pressey,Program Services L. Mills,Principal,Thames SS D.Vaclion,Vice-Principal,H.B.Beal 88 L. Merner,Corporate Services S.Powell,Vice-Principal,Westminster SS P.Thompson,Principal,Saunders SS 1.CALL TO ORDER The meeting convened at 3:01 p.m.in the Elgin Room at the Education Centre. 2.APPROVAL OF AGENDA -The agenda was approved as printed by motion. 3.CONFLICTS OF INTEREST -none 4.REPORT OF MEETING -2013 February 19 Chair Huff reported there are 20 seats available at Strathroy District Collegiate Institute for the school year 2014-2015 for FNMI Grade 9 students. 5.BUSINESS ARISING FROM MINUTES -none 6.PROGRAM SERVICES UPDATE Exec.Supt L. Elliott welcomed J. Wood,Research and Assessment Associate,to the meeting and provided the following update from Program Services. FNMI Student Achievement and Attendance Trends J. Wood provided an overview that included the TVDSB Learning Wheel developed as a guide for students and teachers in reflecting the four dimensions of personal development.Inaddition,she noted that there have been a number of changes over the last two years and this report is more descriptive. She noted that Phonological Awareness,Primary EQAO, Minor Junior EQAO,Grade 9 EQAO and Attendance Data were matched with variables:gender,attendance,achievement. Next steps were highlighted including the following: following groups of students over time;evaluating impact of specific programs;investigating additional measures;and continuing collaborative opportunities. Questions of clarification were discussed and comments received.In response to a question,it was noted that OSSLT results were not included In this report. J.Wood advised the trends have remained relatively unchanged.It was suggested that Research and Assessment look at tracking particular programs currently in place (i.e..Peer Mentoring program) 2013 April 9...13 15.REPORTS FROM COMMITTEES -cont'd a.REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE MEETING -cont'd and how effective they have been in levels of achievement.Any advice or input is welcomed In terms of next steps from a research perspective. Chair Huffnoted that this group is composed of mostly First Nations and when looking at primary and junior grades there may not be a lotof comments or questions.Munsee-Delaware Nation is the only community that has students in the primary and junior grades but the report captures system wide. Chair Huff stated that he is interested in seeing reported data for secondary school levels when that data becomes available in the future.The data hopefully will show more graduation/drop-out trends as FNMI programming Is in its 5 year.He has requested from the Ministry a report that Includes data regarding the graduation rate and the drop-out rate to see If there are any improvements but has not received a report as of yet. In response to a question,Chair Huff commented the FNMI Student Attendance sub-committee has concluded. Chair W. Huff requested M.Ferdinand to attend a future FNAC meeting to bring a report regarding recommendations for attendance.Exec.Supt.L. Elliott will follow up. Other Program Sen/ices Updates Exec.Supt.L.Elliott noted thatata previous FNAC meeting a report from 4^Ronthe mentoring programs was presented.L. Elliott reported there was not an opportunity to do a transition conference due to the labour issues but she is hopeful it could still happen this spring. Program Services is currently preparing and assisting students with the OSSLT.Program Services will continue to focus on the mentoring programs and cultural aspects as well helping to assist students In achievement with reading, writingand math.Some of the Ministry targeted money has been focused on improved student achievement in literacy.These efforts have been affected bythe labour issues in regards to teacher release time and collaboration.The Ministry will be meeting with L. Elliott and L.Pressey for a mid-year review.The date Is still to be determined. L.Elliott communicated that Ashley Sisco, the new FNMI Education Advisor,will begin May15. 7.PRINCIPALS'UPDATE a.Thames Secondary School Principal L.Mills provided a briefupdate regarding FNMI students at Thames Secondary School. • The 4th R-Peer Mentor Training at Althouse is scheduled for March 26 with sessions to start the following week.M.Cywinkwith the 4th R-Program will be coming by the schools to do some mentee recruiting within the next couple of weeks. •Student Advisory Council meeting is planned for March 22,2013 at the CAMH-CPS office, 9:00-11:30 am with transportation and lunch provided.Discussions will Include the sacred medicines, protocols, ceremony, and creating personal smudge kits. Students are attending the Li!NHL Annual Hockey Tournament in Mississauga,Ontario this year.Thames Secondary School has several students participatinginthe event.Thames Secondary School FNC hopes to attend some of the games and capture the memories on camera for the school's bulletin board. Student led activities Include the design and postings on the FNMI BulletinBoard. This was discussed at the Student Voice Conference as something the students would liketo see done at their schools. On March 18-19,Craftsman A.Poison will be constructing Turtle Shakers with our students. • On March 20,Fanshawe College will be hosting their annual pow-wow and interested students have been made aware of the event. 2013 April 9...14 15.REPORTS FROM COMMITTEES -cont'd a.REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE MEETING -cont'd •Cooking classes will occur over the lunch hour with interested students.Menu Items will include: corn soup,tacos,and strawberry drink.Dates to be determined. Several students are taking advantage ofthe basketball programand the weightroom during their lunch hours. Bi-weeklyvisits will continue with the Thames Secondary School On-Reserve Education Counsellors to maintain communication with tuition paid students. • On March 22,Thames Secondary School FNMl Counsellor will attend a motivational workshop in Aamjiwnaang First Nation with Guest Speaker/Presenter Wab Kinew. Purchases of craft materials have been made including Dream Catchers and the Turtle Rattles for students to design.Dates to be determined. b.Lambeth Public School -none c.Saunders Secondary School -none d. H.B.Beal Secondary School Vice-Principal D.Vachon provided the following report regarding FNMl students of H.B. Beal Secondary School. Summarv of Credit Achievement Results -Semester 1 (Percentages are rounded) Students from Chippewa,Oneida,Munsee-Delaware N=48 Successful in all courses 82 64%26 54% Unsuccessful in one course 18 14%12 25% Unsuccessful In two courses 15 12%5 10% Unsuccessful in three courses 8 6%3 3% Unsuccessful in four courses 6 4%2 4% Total of 334 credits earned from 425 attempts =78%pass rate.School pass rate for semester 1 was 85% Basketball H. B. Beal Secondary School will support a student group participating in Friday's basketball tournament at UWO with T.Nanayakkarra coordinating and I.McConnell the senior boys'program coach will be coaching.H.B. Beal Secondary School will be supporting transportation home to the community for those who need it in order to participate. EQAO Literacv Evening H. B. Beal Secondary School will participate along with Saunders Secondary School In the literacy evening March 19 at the Stone Ridge Inn.Thanks to Saunders for taking the lead on the activity to bring families together around understanding the literacy test. Martin Aboriginal Foundation Proiect Students participated in a bowling fund raising event for charity on March 8. It was organized by mentors from Deloitte.The next event is a career planning session followed by selected tours at UWO professional schools. 8.COMMUNITY UPDATE a.Chlppewas of the Thames First Nation -none 2013 April 9...15 15.REPORTS FROM COMMITTEES -cont'd a.REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE MEETING -cont'd b.MunseeOelaware Nation Students attended the 42^^annual Little Native Hoci<ey League tournament thatwas heid in Mississauga.The tournament was hosted bythe Six Nations Minor Hoclcey Association and had 155 teams from First Nations communities participate. c.Onelda Nation of the Thames LifeLong Administrator G. Hope noted that in April there will be a Community Education week and requested of the schools any promotional items to be used as door prizes to please contact Rhonda. g.ADDITIONAL ITEMS -none 10.FUTURE MEETING DATES The next meeting was scheduled for 2013 April 16 at the Bear Den at the Community Centre,Onelda. The 2013 May 21 meeting will be located at Munsee-Deiaware Nation. 11.ADJOURNMENT-The meeting adjourned at4:10 p.m.by motion. RECOMMENDATIONS:none W.HUFF Chairperson b.REPORT OF THE POLICY WORKING COMMITTEE 2013 March 26 3:00 p.m.-4:45 p.m. MEMBERS ADMINISTRATION AND OTHERS B.McKlnnon (Chair)T.Grant B.Williams D.Clark R.Tisdale B.Sonier W.Huff R.Campbell 1.APPROVAL OF AGENDA -The agenda was approved on motion. 2.CONFLICTS OF INTEREST -None declared. 3.COMMITTEE REPORT OF 2013 February 26 AND2013 March 26 TRACKING SHEET- The tracking sheet was provided for infonnation. The Equity and Inclusive Education Committee is meeting In April;they are reviewing policies through the lens of their committee. A question arose In regards to the four policies/procedures listed without a date to bring fonvard to the Policy Working Committee. The following motion was moved and carried: That policies/procedures listed on the tracking sheet without a date to bring forward to committee be reviewed such that a date may be added as appropriate. 2013April9...16 15.REPORTS FROM COMMITTEES -cont'd b.REPORT OF POLICY WORKING COMMITTEE -cont'd In consideration of thie motion, the Emergency Policy and Procedure,was brought forward as an example of a policy with no date attached to it.Committee members recalled this was added to the tracking sheet because there was a question as to whether there was a policy in regards to first aid delivery to students that included procedures for assessing head injuries and annual practice drills. Currently there is not a written policy,but rather it is a first aid practice.Due to the time constraints of the meeting,discussion about the tracking report and specific dates to complete policies is deferred to the following meeting. 4.POLICY/PROCEDURE -TO COMMITTEE FOLOWING PUBLIC INPUT-None. 5.DRAFT POLICIES/PROCEDURES a.School Response to Threatening Behaviours Procedure B.Sonier introduced this procedure and was joined by Dr. B.Evans.This is a new procedure. This policy was discussed in conjunction with the revised Risk of Violence Assessments Procedure (item 7.a). A point was raised that supports for students were not addressed through the procedure.This particular procedure is Intended to provide guidance for responding to threatening/violent behaviours.Other procedures are in place to ensure students receive support.This policy is not applicable to students threatening suicide. A number of changes were suggested that included: • Changing "empty vessel" to "lackof healthy adult connections"(page 6 ofthe RiskofViolence Assessment Procedure). •Removing the references to historical incidents (page 1,2""^paragraph of the School Response to Threatening Behaviours Procedure). • Addinga statement to indicate that the procedure typically Is not the first step Inthe process, but generally there have been many steps along the way to ensure caring and safe schools. • Addinga statement that the procedures apply to both elementary and secondary students. The following motion was moved and carried: That the School Response to Threatening Behaviours Procedure and the Risk of Violence Assessments Procedure as amended be posted to the website for 60 days. 6.DRAFT POLICIES/PROCEDURES REQUIRING ADDITIONAL CONSIDERATION-None. 7.POLICIES/PROCEDURES UNDER REVISION a.Risk of Violence Assessments Procedure See item 5.a b.Code of Conduct Procedure E.GIbling and S. Dalejoined the meeting. B. Sonier summarized the requirements under Bill 13 and the policyand program changes required.Procedures listed in 7.b, 7.c,7.e,and 7.f have been amended in response to this directive. B.Sonier noted that Caring and Safe Schools will be added under References for each procedure. A number of changes were suggested that included: •Changing item 8.1, last bullet point from the negative to the positive. 2013 April 9...17 15.REPORTS FROM COMMITTEES cont'd b.REPORT OF POLICY WORKING COMMITTEE -cont'd •Adding as a 2""^bullet point under 7.3.1:Hold the director responsible for ensuring accountability for behaviour and actions of everyone under their authority (addedso as to align with 7.3.2) The following motion was moved and carried: That the Code of Conduct Procedure as amended be posted to the website for 60 days. c.Bully Prevention and Intervention Poiicy and Procedure The following motion was moved and carried: That the Bully Prevention and Intervention Policyand Procedure,the Expulsion of Students Policy and Procedure,and the Progressive Discipline and Promoting Positive Student Behaviour Policy and Procedure as presented be posted to the website for 60 days. Amendments to these three policies along with any received public input will be reviewed at the 2013 May 28 meeting. d.Religious and Faith-Based Accommodation of Staff Procedure P. Heath joined the meeting to present the revisions to this procedure.Highlighted was the amendment to providefor temporary and occasional employees who are inan assignment of ten days or longer to receive paid leave for officially recognized religious holydays. The Equity and Inclusive Education Committee reviewed this procedure suggesting some minor changes. The following motion was moved and carried: That the Religious and Faith-Based Accommodation of Staff Procedure as amended be posted to the website for 60 days. e.Expulsion of Students Policy and Procedure See 7.C f.Progressive Discipline and Promoting Positive Student Behaviour Policy and Procedure See 7.C 8.DRAFT/APPROVED POLICY/PROCEDURE REQUIRING FURTHER CONSIDERATION-none 9.OTHER BUSINESS-none 10.DATE AND TIME OF NEXT MEETING The next meeting was scheduled for Tuesday,April 23,2013 inthe Governor Simcoe Room. Time to be determined. 11.ADJOURNMENT The committee adjourned at 4:45 pm RECOMMENDATIONS: That policies/procedures listed on the tracking sheet withouta date to bringforwardto committee be reviewed such that a date may be added as appropriate. 2013 April 9...18 15.REPORTS FROM COMMITTEES -cont'd b.REPORT OF POLICY WORKING COMMITTEE -cont'd That the School Response to Threatening Behaviours Procedure and the Risk of Violence Assessments Procedure as amended be posted to the website for60 days. That the Code ofConduct Procedure as amended be posted tothe website for60 days. That the Bully Prevention and Intervention Policyand Procedure, the Expulsionof Students Policy and Procedure, and the Progressive Discipline and Promoting PositiveStudent Behaviour Policy and Procedure as presented be posted to the website for 60 days. That the Religiousand Faith-Based Accommodation of Staff Procedure as amended be posted to the website for 60 days. BILL MCKINNON Committee Chair 0.REPORT OF THE CHAIRS'COMMITTEE 2013 April 2 4:32 p.m.-7:35 p.m. MEMBERS ADMINISTRATION AND OTHERS J.Bennett (Chair)B.McKinnon B.Tucker B.Williams T.Grant R.Tisdale K.Wilkinson (-5:27)K.Bushell (-5:27) M.Moynihan {-5:27} 2. 3. APPROVAL OF AGENDA The agenda as amended was approved by motion. The Committee moved in camera at 4:32 pm to discuss a Legal matter. It reconvened In public session at 5:27 p.m. CONFLICTS OF INTEREST -none declared. REVIEW AND APPROVAL OF APRIL 9,2013 AGENDAS The agendas for the In-Camera and public Board meetings of 2013 April 9 were discussed with no amendments. 4.CORRESPONDENCE A letter received from the Minister of Education informing the Board of the progress made in discussions with teachers and support staff was reviewed.The letter will be Included under communications on the agenda for the Board meeting of 2013 April9. 5.PUBLIC INPUT-Central London Elementary Accommodation Review In response to community concerns regarding the timeline for public input for the Central London Elementary Accommodation Review the Board of Trustees has arranged for a Special Board Meeting to be held on Monday, May 27,2013 at 6:30 p.m.Members of the public Interested In providing input must submit an application no later than May 14,2013. 6.STRATEGIC PLANNING Final feedback from the Trustees Is scheduled for 10 April 2013. Exec. Supt.M.Sereda and Director B.Tucker will attend this meeting. The logo will be discussed at a future meeting. 2013 April 9...19 15.REPORTS FROM COMMITTEES -cont'd d.REPORT OF THE CHAIRS'COMMITTEE -cont'd 7.THAMES VALLEY EDUCATION FOUNDATION (TVEF)-Memorandum of Understanding (MOU) B.Tucker reported the current draft MOU has been set aside and a new partnership agreement is being developed incollaboration withthe Partnerships Committee. It will better define the workingrelationship between the Board and TVEF. The agreement will not be completed prior to budget deliberations. In response to a question from Trustee P. Sattler, DirectorTucker advised that a draft partnership agreement was being developed by him, Kate Young and Rena Princis and would be presented to the Partnerships Committee for review at a future meeting. 8.OPSBA BOARD COMMITTEE All Interested Trustees are invited to attend a meeting April 9 at 3:30 pm priorto the Board meeting.The negotiations process will be the primary agenda item. 9.PRESENTATIONS -none 10.OTHER BUSINESS a.St.Thomas Council Meeting The draft agenda for the St.Thomas Council meeting on April 15 was reviewed for input. b.Budget Meeting Date The Budget meeting is scheduled for April 16 at 5:30 pm. c.Southwest Accommodation Review Committee (ARC) B.Tucker provided a report from Capital Planning in regards to the school boundaries and the numbers of students attending the identified schools from each area.Four municipalities are included in the South-West iVIiddlesex ARC. 11.IN CAMERA The Committee moved in camera at 6:37 pm to discuss Negotiations and Personal matters. It reconvened in public session at 7:33 p.m. 12.NEXT MEETINGS The following Committee meetings are scheduled Inthe Governor Slmcoe Room: • April 16 at 11:30 am • May 7, 21 •June 4,18 13.ADJOURNMENT The meeting adjourned at 7:35 p.m. by motion. RECOMMENDATIONS:None. J.BENNETT Chairperson 2013 April 9...20 15. 16. REPORTS FROM COMMITTEES -cont'd d.COMMITTEE OF THE WHOLE- INCAMERA,2013 APRIL 9 2013 April 9 5:15 p.m.-6:15 p.m. MEMBERS PRESENT ADMINISTRATION AND OTHERS J.Bennett P.Jaffe (+5:45 by phone)B.Tucker (-5:42) R.Campbell B.McKinnon B.Williams D.Clark 8.Polhill J.Coghlln P.Sattler E. Kim (-5:40)J.Todd P.Forron (-5:40)R.Tisdale (Chair) T.Grant Regrets:G.Hart Absent:W.Huff The Committee met In camera from 5:15 p.m. to 6:15 p.m. 1.APPROVAL OF AGENDA The agenda was approved on motion. 2.CONFLICTS OF INTEREST No conflicts of Interest were declared. 3.Confidential legal,negotiations,and personal matters were discussed. 4.RISE AND REPORT A motion to rise and report was moved and carried at 6:15 p.m. RECOMMENDATIONS: None RUTH TISDALE Chairperson COMMUNICATIONS a.Letter from Ministry of Education Chair Bennett noted that a copy of a letter from the Ministryof Education regarding the OSSTF agreement and ongoing discussions with ETFO was included In the evening's package of materials. 17.NOTICE OF MOTION -none 18.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -none 19.ADDITIONAL ITEMS >none 2013 April 9...21 20.QUESTIONS/COMMENTS BY MEMBERS -none 21.ADJOURNMENT The meeting adjourned at 9:55 p.m. on motion of R. Campbell,seconded by R.Tisdale. Confirmed Chairperson 2013 April 9...22 SUMMARY OF APPROVED RECOMMENDATIONS OF 2013 APRIL 09: / -That recommendations 1 through 3 of the Senior Administrative Response to the Western Elgin Elementary ARC be approved as amended. That recommendations 4 through 6 of the Senior Administrative Response to the Western Elgin Elementary ARC be approved. That boundaries for the emphasis technology secondary schools of Clarke Road,Montcalm and Saunders Secondary Schools be approved for 2013 September 01.