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12/17/2013 - Regular Board MeetingTHAMES VALLEY DISTRICT SCHOOL BOARD REGULAR BOARD MEETING,PUBLIC SESSION 2013 DECEMBER 17,7:00 P.M. BOARD ROOM,EDUCATION CENTRE AGENDA V-verbal M -material 1.CALL TO ORDER V 2.O CANADA V 3.SPECIAL MUSICAL PRESENTATION -Parkside Collegiate Institute Stage Band V 4.APPROVAL OF AGENDA V 5.OFFICIAL RECORD M 6.RECOGNITIONS -none CONFLICTS OF INTEREST V 8.CHAIR'S ANNOUNCEMENTS V 9.DIRECTOR'S ANNOUNCEMENTS V 10.ADMINISTRATIVE PRESENTATIONS -none 11.MINUTES OF THE 2013 NOVEMBER26 REGULAR BOARD,2013 DECEMBER 2,M DECEMBER 3 AND DECEMBER 10 SPECIAL BOARD MEETINGS a.Confirmation of Minutes b.Business Arising from Minutes 12.STUDENT TRUSTEES'UPDATE V 13.REPORTS FROM THE ADMINISTRATION a.Naming of the Newly Consolidated Secondary School Located at the Current Thames Secondary School Site (To be distributed)M b.Supplementary Report to French Immersion Accommodation Plan M c.French Immersion Accommodation Plan M 14.REPORTS FROM COMMITTEES a.Policy Working Committee,2013 November 26 M b.Special Education Advisory Committee,2013 December 3 M c.Chairs'Committee,2013 December 3 M d.Chairs'Committee,2013 December 11 M e.Committee of the Whole-In Camera,2013 December 17 V -X COMMUNICATIONS a.Ontario Public School Boards'Association (OPSBA)-Update V b.Special Education Advisory Committee Appointment M 16.NOTICE OF MOTION -none 17.MOTION -NOTICE OF WHICH HAS BEEN GIVEN 18.ADDITIONAL ITEMS 19.QUESTIONS/COMMENTS BY MEMBERS 20.ADJOURNMENT A THAMES VALLEY DISTRICT SCHOOL BOARD REGULAR MEETING 12.a 2013 DECEMBER 17,7:00 P.M. BOARD ROOM,EDUCATION CENTRE The Board met in regular session on 2013 December 17 in the Board Room at the Education Centre, meeting in public session at 7:05 p.m.The following were in attendance: TRUSTEES ADMINISTRATION AND OTHERS R.Tisdale (Chair)D.Idibe (+7:30)L.Elliott M.Moynihan J.Bennett P.Jaffe K.Dalton V.Nielsen R.Campbell B.McKinnon C.Bourbonnais-S.Powell D.Clark S.Polhill(-9:10)(+9:30)MacDonald B.Sonier T.Grant M.Reid R.Culhane K.Wilkinson G.Hart J.Todd M.Deman K.Bushell W.Huff C.Tully K.Edgar B.Williams L.Griffith-Jones K.Young Regrets:J. Coghlin D.MacPherson K.Aitken 1.CALL TO ORDER Board Chair R.Tisdale called the meeting to order at 7:05 p.m. 2./3.O CANADA AND SPECIAL MUSICAL PRESENTATION The appreciation ofthe Board was extendedto Parkside Collegiate Institute Stage Bandfortheir performanceand to ConductorAngelaSouthern forleadinginthe singingofO Canada and performing three musical selections. 4.APPROVAL OF AGENDA The agenda was approved on motion of M.Reid,seconded byT. Grant. 5.OFFICIAL RECORD B.Williams,Supervisor,Corporate Services, read the following official record intothe minutes: "Weregretto recordthe death of Jaden Swanson, a 14 year oldstudent at ClarkeRoad Secondary School on 2013 December 11." 6.RECOGNITIONS -none 7.CONFLICTS OF INTEREST -none declared 8.CHAIR'S ANNOUNCEMENTS ChairTisdale advised that she attended the OPSBABoardof Directors meeting on 2013 November 30wherethe Charterof Commitment on First Nations Metis Inuit Education was unanimously approved.Additional infonnation was provided in regards to the Charter of Commitment.The following motion was moved byT.Grant,seconded byW.Huff and adopted by poll vote: That Thames Valley District School Board endorse the Charter of Commitment on First Nation,Metis,Inuit Education. 2013 December 17...2 8.CHAIR'S ANNOUNCEMENT-cont'd Poll Vote YEAS:R.Tlsdale,J.Bennett,R.Campbell,D.Clark,T.Grant.G.Hart,W.Huff, P.Jaffe,B. McKinnon,8.Polhill, M.Reld,J.Todd NAYS:None ABSTENTIONS:None Student Trustee Tully yea Trustee W.Huff spoke in favour of the.document noting the significance of education for aboriginal individuals.Hesuggested revievwng the supporting documentation including section35 ofthe Canadian Constitution Act,1982 vifhich recognizes Aboriginal Treaty rights. 9.DIRECTOR'S ANNOUNCEMENTS Director Elliott recognized Exec.Officer K.Bushell whowas appointedtothe Minister's Capital AdvisoryCommittee. He will take part inthe committee over a three-year period.K.Bushell has been selected to serve on this committeeas a resultofhis indepth experience and knowledgeand will be an invaluable member that will Influencepolicy processes within the Ministry. Director Elliott extended a Merry Christmas and happy holiday season to everyone. 10.ADMINISTRATIVE PRESENTATIONS -none 11. MINUTES OF THE 2013 NOVEMBER 26 REGULAR BOARD,2013 DECEMBER 2,DECEMBER 3 AND DECEMBER 10 SPECIAL BOARD MEETINGS a.Confirmation of Minutes The minutes of the Regular Board meeting of 2013 November 26,Special Board meetings of 2013 December 2, 3,and 10 were adopted on motion ofT.Grant,seconded by P Jaffe. b.Business Arising from the Minutes -none 12.STUDENT TRUSTEES'UPDATE Student Trustee C.Tully advised they are in the process of scheduling a presenter for the next Student Advisory Committee meeting. 13.REPORTS FROM THE ADMINISTRATION a.Naming of the Newly Consolidated Secondary School Located at the Current Thames Secondary School Site Supt.S. Powell provided a report to recommend the name for the consolidated secondary school in London located at the current Thames Secondary School site. In accordance with the Board's Policy and Procedures regarding Naming of Schools,a Committee was established to review submissions received from the public and to recommend a name for the school. On 2013 October 22, the Board approved the Committee membership for the Naming Committee. Submissions of names were received from the public by the Supervisor-Corporate Services by the 2013 October 25 deadline.Details concerning the historical background and/or significance of proposed names were provided for the Committee.Committee members were not provided with the names of the individuals who submitted suggestions. Consolidated Secondarv School in London Naming Committee Tara Lynn Green,Parent,Sir George Ross Secondary School Kim Sims,Parent,Sir George Ross Secondary School Jeanette Fletcher,Parent,Thames Secondary School 2013 December 17...3 13.REPORTS FROM THE ADMINISTRATION -cont'd a.Naming of the Newly Consolidated Secondary School Located at the Current Thames Secondary School Site -cont'd Stacy Nunn,Parent,Thames Secondary School Sherl Polhill,Trustee London Ruth TIsdale,Trustee London Sheila Powell,Superintendent of Student Achievement The Naming Committee met on 2013 December 12 to consider a total of 11 submissions received.As a result of its deliberations,the Committee recommended that the following name be considered for selection by the Board: B.Davison Secondary School Significance of Proposed School Name Basil Davison was a highly respected staff member at both Thames Secondary School and Sir George Ross Secondary School. Basil started his teaching career with the former London Board of Education with the Forest City Program.From there,Basil moved to the Foods Services Department at Sir George Ross SS and then finallyto Thames Secondary School in September of 1996.Basil passed away in October 2002. During his career, Basil touched the livesof students,staff and parents.Hislove of teaching and students was apparent to all.Students thrived in his classes and moved towards career choices in the culinary industry.Basil's commitment and dedication to his students enabled them to be the successful candidates when seeking employment ina range offields. Basil'sdoors were always open to students and staff.Basil never turned awaya student inneed. Students found him approachable,regardlessofwhetheror nothe taughtthem.Students sought hisguidance and wisdom,appreciated his sense of humourand the respect and care that he showed each one of them.Basil Davison was honoured with an Award of Distinction in 2003. Atthe 2013 December 17 Committeeofthe Whole In-Camera Boardmeeting,the Board reviewed the recommendation and agreed to proceed with the nextstep of contacting Colette Davisonto seek permissionforthe name B.DavisonSecondary School to be presented to the Board of Trustees for consideration as a school name. On 2013 December 17,Supt.Powell,received verbal confirmation from Colette Davison that she would be pleased to have the school named after her late husband. RECOMMENDATION: That the consolidated secondary school located in London at the current Thames Secondary School site be named:B.Davison Secondary SchooL The recommendation was moved byS.Polhill,seconded byJ. Bennett and carried. b.Supplementary Report to French Immersion Accommodation Plan Exec.Officer Bushell provided enrolment data for each French Immersion school where there are proposed attendance area changes and where cohorts of students are giventhe optionto remain in theircurrentFrench Immersion school.In addition,he provided information outlining the criteriaand processes forthe grand parentingofcurrent French Immersion students, registered as of 2013 December 01. 2013 December 17...4 13.REPORTS FROM THE ADMINISTRATION -cont'd b..Supplementary Report to French Immersion Accommodation Plan -cont'd Background The information provided In this report isa result of Public Input received bythe Board of Trustees at the meeting of 2013 December03and information and questions forwarded from individuals and French Immersion School Councils.Parents from the French Immersion community recognized the challengesthatthe Board faces with regardto accommodating students choosing to participate in French Immersion programming and had suggestions regarding transitioning from the current circumstances to the new attendance areas. Comparison of the French Immersion Accommodation Plan and Potential Grand parenting of Students The attached Comparison of the French Immersion Accommodation Plan and Potential Grand parenting of Students (AppendixA) provides French Immersion projected enrolments for effected schools.These graphs demonstrate the effect on enrolment dependent on the cohort of students potentially to be grandfathered to their current schools. Rationale A suggestion has been proposed that Grade 3 to 7 French Immersion students registered as of 2013 December 01 be allowedto remain at their current school forthe 2014-15 school year, with transportation,where French Immersion programming continues.To ensure consistency of practice, siblings (currentlyregistered inSKto Grade 2 French Immersion)ofcurrent Grade 7 students would be allowed to stay in their current French Immersion school for the 20.14-15 school year, with transportation,if French Immersion programming Is available at their Grade level. As of 2015 September 01,Grade 5 to 8 students who are accommodated at their French Immersion school,will be allowed to continue at their current French Immersion school,as an out of area student,where programming continues,with parents being responsible for transportation to and from school. Similar to arrangements proposed for Grade 7 students in other French Immersion schools,it Is suggested that Grade 7 French Immersion students at Centennial Central Public School be given the option to graduate with their current peer group.This option will be possible if there Is a minimum of 20 students who register for Grade 8 French Immersion at Centennial Central Public School as of 2014 March 01. The French Immersion Accommodation Plan indicates that secondary attendance area changes will be effective as of 2015 September 01. Itis recognized that most students would prefer to complete their Secondary French Immersion programming in one secondary school.Thus, options have been provided to allow a secondary student to begin their secondary school program at the designated school and eliminate a potential transition. Similarly,current Secondary French Immersion students who would be required to change schools effective 2015 September 01 would be given the option to remain at their current French Immersion secondary school.Once again, this provides the student the opportunity to complete their French Immersion programming at one secondary school. Criteria and Processes for French Immersion Students to be Grand oarented at their Current French Immersion School The following criteria and processes have been developed by Senior Administration to identify and implement the potential grand parenting of French Immersion and Extended French Immersion students,as an option,rather than being designated to their proposed French Immersion school. 2013 December 17...5 13.REPORTS FROM THE ADMINISTRATION -cont'd b.Supplementary Report to French Immersion Accommodation Plan -cont'd 1.French Immersion students,registered In Grades 3 to 7 as of 2013 December 01,and who have been re-designated to a new or different French Immersion school attendance area for 2014 September 01,be given the option to remain at their current French Immersion school. The option to remain at their current French Immersion school for the 2014-15 school year will also be given to the siblings (currently registered in SK to Grade 2 French Immersion)of current Grade 7 French Immersion students. Grand,parenting of these students is subject to the following criteria. I)The residence remains in the same attendance area. li)The current school continues to offer a French Immersion program at the student's Grade level. ili)The current French Immersion school can accommodate these students in permanent or non-permanent facilities. iv)The option to remain at the student's current French Immersion school is declared by 2014 March 01. v) Any student who chooses to register at the newly designated French Immersion school does so as a permanent change. 2.Students registered in SKto Grade 7 at Lord Roberts French Immersion Public School as of 2013 December 01 residing Inthe Aberdeen,Ealing, Mountsfield and Trafalgar Pubic Schools*attendance areas,be given the option to remain at Lord Roberts French Immersion Public School until a decision regarding the final location of the Princess Elizabeth French Immersion program Is approved by the Board of Trustees. Grand parenting of these students is subject to the following criteria. i)The residence remains in the same attendance area. li)The current French Immersion school can accommodate these students inpermanent or non-permanent facilities. ill)The option to remain at the student's currentFrench Immersion schoolis declared by 2014 March 01. iv)Anystudent who chooses to registerat the newly designated French Immersion school does so as a permanent change. 3. CurrentGrade 7 French Immersion students at Centennial Central Public School be given the option to continue their French Immersion program at Centennial Central Public School for the 2014-15school year,provided that a minimum of20 students are registered for Grade 8 French Immersion program at the school by2014 March 01.Ifless than 20 students declare that they wish to remain at Centennial Central Public School,the current Grade 7 students would be designated to the French Immersion school as indicated in the attendance areas of the French Immersion Accommodation Plan (2013 October08)or have the optionto attend the French Immersion programat the proposed SirGeorge Ross site. 4. AnyCentennialCentral Public School French Immersion student registered ingrades 3 to 6 as of 2013 December 01 be giventhe optionto attend the French Immersion programat the proposed Sir George Ross site. Any student who chooses to register at the newly designated French Immersion school (as outlined In the French Immersion Accommodation Plan)does so as a permanent change. 5. AnyFrench Immersion student who is eligiblecurrentlyfortransportation and has declared the optionto remain at that school as a grand parented student will receive transportation for the 2014-15 school year. 2013 December 17...6 13.REPORTS FROM THE ADMINISTRATION -cont'd b.Supplementary Report to French Immersion Accommodation Plan -cont'd 6.Any French Immersion studentwhois eligible currently for transportation and has declared the option to remainat that schoolas a grand parented student will be responsible fortheir transportation as of 2015 September 01. 7.Any Centennial Central Public School French Immersion student registered in grades 3to 7 as of2013December 01,whochooses the option toattend French Immersion programming at the proposedSirGeorgeRoss site will receive transportation for the 2014-15 schoolyear. 8.Any Centennial Central French Immersion studentwhois eligible currently for transportation and has declared the option to attend French Immersion programmingat the proposed Sir George Ross site as a grand parented student will be responsible fortheirtransportation as of 2015 September 01. 9. Any French Immersion student who is entering a Grade 9 French Immersion program as of 2014 September 01,and who would be required to change schools effective 2015 September 01 as a result ofthe French ImmersionAccommodation Plan,be giventhe option to begin their secondary French Immersion program at the proposed designated school. If eligible, these students will be provided transportation. 10. Any French Immersion student registered ina Secondary French Immersion program as of 2013 December 01,and required to change schools as of 2015 September 01,be given the option to continue at their current French Immersion secondary school.These students who are eligible currently for transportation and have declared the option to remain at their current school as a grand parented student will be responsible for their transportation as of 2015 September 01. 11.Any French Immersion secondary student who chooses to register at the designated French Immersion School (as outlined in the French Immersion Accommodation Plan)does so as a permanent change. c.French Immersion Accommodation Plan Exec.Officer Bushell referred to the written report of 2013 October 3 regarding the French Immersion Accommodation Plan. Chair R.Tisdale opened the floor for debate on the French Immersion Accommodation Plan noting Recommendations 1 to 33 were moved and seconded at the 2013 October 8 meeting and deferred to this meeting.Recommendation 34, to conduct public consultation regarding the French Immersion Accommodation Plan was carried at the 2013 October 8 meeting.Chair Tisdale further noted the consultation had been completed.Chair Tisdale requested the recommendations be dealt with one at a time.The movers of the recommendations,Trustees Todd and Polhill agreed.Recommendations with respect to C.C.Carrothers PS and Princess Elizabeth PS (Recommendations 22,23,and 24 from the French Immersion Accommodation Plan Report,2013 October 08)were withdrawn. The following motion to amend Recommendation 25 in the French Immersion Accommodation Plan Report,2013 October 08 was moved by M. Reid,seconded by P.Jaffe and adopted by pole vote: That the motion be amended as follows: 2013 December 17...7 ] 13.REPORTS FROM THE ADMINISTRATION -cont'd c.French Immersion Accommodation Plan-cont'd That where schools are continuing to offer the French Immersion program, all current Immersion and Extended French Immersion students,registered as of 2013 December 01 be allowed to continue at their currently designated French Immersion school with transportation ifeligible for the 2014-15 school year and continue,without transportation after the 2014-15 school year,to attend until graduation. Poll Vote YEAS:J.Bennett,R.Campbell,D. Clark, T. Grant, W. Huff, P.Jaffe,S. Polhill, M.Reid,J.Todd NAYS:T.Tisdale,G.Hart,B.McKinnon ABSTENTIONS:none Student Trustee Idibe yea Student Trustee Tully yea Discussion ensued in regards to grand parenting of students where schools are continuing to offer the French Immersion program.Discussion centered on the Impact to the Board and to families of extending grand parenting to grades 3 to 7 or to extending to all current students. The following motion was moved by M.Reld,seconded by P.Jaffe and carried: That where schools are continuing to offer the French Immersion program,all current Immersion and Extended French Immersion students,registered as of 2013 December 01 be allowed to continue at their currently designated French Immersion school with transportation if eligible for the 2014-15 school year and continue,without transportation afterthe 2014-15 school year,to attend until graduation. Chair Tisdale invited VIce-ChaIr G. Hart to take the Chair so she could speak to Recommendation 7 in the French Immersion Accommodation Plan Report,2013 October 08 in regards to Centennial Central PS French Immersion program. The following motion to amend Recommendation 7 in the French Immersion Accommodation Plan Report,2013 October 08 was moved by R.Tisdale,seconded byT. Grant and carried. That the motion be amended as follows: That the Centennial Central PS French Immersion attendance area be divided and redirected as shown in Figure 7 (Kensal Park Fl PS), Figure 3 (J.S.Buchanan FI PS), Figure 10 (Proposed French ImmersionPS at Sir G Ross), Figure 9 {Princess Anne FIPS), effective2014 September,with the following options provided: i.All current grade 7 FI students,registered as of2013 December 01, have the optionto remain at Centennial Central PS with transportation,ifeligible, for the 2014-15 school year provided a minimum of 20 students accept this option. 11.All current grade 7 Fl students,registered as of 2013 December 01,have the option to attend the Proposed Fl PS at Sir G Ross,with transportation.Ifeligible, along withany cun-ent SK to grade 2 French Immersion siblings for the 2014-15 school year. ill.All current grades SK to 6 Fl students,registered as of 2013 December 01,have the option to attend the Proposed Fl PS at Sir G Ross,with transportation for the 2014-15 school year,ifeligible,and continue to attend,without transportation after the 2014-15 school, year,until graduation. 2013 December 17...8 13.REPORTS FROM THE ADMINISTRATION -cont'd c.French Immersion Accommodation Plan -cont'd There was no discussion. The following motion as amended was moved byR.Tisdale,secondedbyT.Grant and carried. That the Centennial Central PS French Immersion attendance area be divided and redirected as shown in Figure 7 (Kensal Park FI PS), Figure 3 (J.S. Buchanan FI PS), Figure 10 (Proposed French Immersion PS at SirG Ross), Figure 9 (Princess Anne FI PS), effective 2014 September,with the following options provided: I.All current grade 7 FI students,registered as of 2013 December 01, have the option to remain at Centennial Central PS with transportation,if eligible,for the 2014-15 school year provided a minimum of 20 students accept this option. ii. All current grade 7 FI students,registered as of 2013 December 01,have the option to attend the Proposed FIPS at SirG Ross,with transportation,if eligible,along with any current SKto grade 2 French Immersion siblings for the 2014-15 school year. iii. All current grades SK to 6 FI students,registered as of 2013 December 01,have the option to attend the Proposed FI PS at Sir G Ross,with transportation for the 2014-15 school year,If eligible,and continue to attend,without transportation after the 2014-15 school year,until graduation. The following motion to amend Recommendation 2 in the French Immersion Accommodation Plan Report,2013 October 08 was moved by T.Grant,seconded by J.Todd and carried. That the motion be amended as follows: That the Pierre Elliott Trudeau FI PS attendance area for SK to 8 French Immersion be approved as shown in Figure 1 and also includes the attendance areas of Aldborough and Dunwich-Dutton Public Schools,effective 2014 September. The following motion to amend Recommendation 3 in the French Immersion Accommodation Plan Report,2013 October 08 was moved by T.Grant,seconded by J.Todd and carried. That the motion be amended as follows: That the Pierre Elliott Trudeau FI PS attendance area for Extended French immersion continue as shown in Figure 2. The following motion to amend Recommendation 5 in the French Immersion Accommodation Plan Report,2013 October 08 was moved by T.Grant,seconded by J.Todd and carried. That the motion be amended as follows: That the J.S.Buchanan FI PS attendance area for SK to 8 French Immersion be approved as shown in Figure 3 excluding the attendance areas of Aldborough and Dunwich-Dutton Public Schools,effective 2014 September. The following motion to amend Recommendation 6 In the French Immersion Accommodation Plan Report,2013 October 08 was moved by T.Grant,seconded by J.Todd and carried. 2013 December 17...9 13.REPORTS FROM THE ADMINISTRATION -cont'd c.French Immersion Accommodation Plan -cont'd That the motion be amended as follows: That the J.S.Buchanan FI PS attendance area for Extended French Immersion mirror the proposed French Immersion attendance area as shown in Figure 3 excluding the attendance areas of Aldborough and Dunwich-Dutton Public Schools,should the program be offered. The following motion to amend Recommendation 26 in the French Immersion Accommodation Plan Report,2013 October 08 was moved by T.Grant,seconded by J.Todd and carried. That the motion be amended as follows: That the Parkside Collegiate Institute attendance area for secondary French Immersion and Extended French Immersion be approved as shown in Figure 15 and also includes the attendance areas of Aldborough and Dunvwch-Dutton Public Schools,effective 2015 September. The following motion to amend Recommendation 27 in the French Immersion Accommodation Plan Report,2013 October 08 was moved by T.Grant,seconded by J.Todd and carried. That the motion be amended as follows: That the Strathroy District Collegiate Institute attendance area secondary French Immersion be approved as shown in Figure 16 excludingthe attendance areas ofAldboroughand Dunwich-Dutton Public Schools,effective 2015 September. The following motion to amend Recommendation 28 in the French Immersion Accommodation Plan Report,2013 October 08 was moved byT. Grant,seconded byJ. Todd and carried. That the motion be amended as follows: That the Strathroy District Collegiate Institute Extended French Immersion attendance area mirror the proposed French Immersion attendance area as shown inFigure 16 excluding the attendance areas of Aldborough and Dunwich-Dutton PublicSchools, shouldthe programbe offered. The following motionsas amended were moved byT. Grant,seconded byJ. Todd and cam'ed. That the Pierre Elliott Trudeau FI PS attendance area for SK to 8 French Immersion be approved as shown in Figure 1 and also includes the attendance areas of Aldborough and Dunwich-Dutton Public Schools,effective 2014 September. That the Pierre Elliott Trudeau FI PS attendance area for Extended French Immersion continue as shown In Figure 2. That the J.S.Buchanan FI PS attendance area for SK to 8 French Immersion be approved as shown in Figure 3 excluding the attendance areas of Aldborough and Dunwich-Dutton Public Schools,effective 2014 September. That the J.S.Buchanan FI PS attendance area for Extended French Immersion mirror the proposed French Immersion attendance area as shown In Figure 3 excluding the attendance areas of Aldborough and Dunwich-Dutton Public Schools,should the program be offered. 201 S.December 17...10 13.REPORTS FROM THE ADMINISTRATION -cont'd c.French Immersion Accommodation Plan -cont'd That the Parkside Collegiate Institute attendance area for secondary French Immersion and Extended French Immersion be approved as shown in Figure 15 and also includes the attendance areas of Aldborough and Dunwich-Dutton Public Schools,effective 2015 September. That the Strathroy District Collegiate Institute attendance area secondary French Immersion be approved as shown in Figure 16 excluding the attendance areas of Aldborough and Dunwich-Dutton Public Schools,effective 2015 September. That the Strathroy District Collegiate Institute Extended French Immersion attendance area mirror the proposed French Immersion attendance area as shown in Figure 16 excluding the attendance areas of Aldborough and Dunwich-Dutton Public Schools, should the program be offered. The following motions were moved byJ. Todd,seconded by S.Polhill and cam'ed: That the Roch Carrier FI PS attendance area for Extended French Immersion mirror the existing French Immersion attendance area,should the program be offered. That an addition for accommodation be constructed at Pierre Elliott Trudeau FI PS for 2016-2017,contingent upon Ministry of Education approval. That the Huron Heights FI PS French Immersion program be relocated as shown in Figure 10 (Proposed French Immersion PS at Sir G Ross),effective 2014 September. That Huron Heights FI PS be closed and declared surplus as of 2014 June 30. That the Jeanne Sauve FI PS attendance area for SK to 8 French Immersion be approved as shown in Figure 4,effective 2014 September. That the Jeanne Sauve FI PS attendance area for Extended French Immersion be approved as shown in Figure 5,effective 2014 September. That the West Oaks FI PS attendance area for SK to 8 French Immersion be approved as shown In Figure 6,effective 2014 September. That an addition for accommodation be constructed at West Oaks FI PS for 2014-2015, contingent upon Ministry of Education approval. That the Kensal Park FI PS attendance area for SK to 8 and Extended French Immersion be approved as shown in Figure 7,effective 2014 September. That Lord Roberts FI PS attendance area for SK to 8 French Immersion be approved as shown in Figure 8,effective 2014 September. That the Princess Anne FI PS attendance area for SK to 8 French Immersion be approved as shown in Figure 9,effective 2014 September. That the Princess Anne FI PS attendance area for Extended French Immersion be relocated as shown in Figure 11 (Proposed French Immersion PS at Sir G Ross), effective 2014 September. 2013 December 17...11 13.REPORTS FROM THE ADMINISTRATION -cont'd c.French Immersion Accommodation Plan -cont'd That Sir George Ross SS be converted and renovated to create a single track SK to 8 and Extended French Immersion PS,effective 2014 September,contingent upon Ministry of Education approval. That the Proposed French immersion PS at Sir George Ross attendance area for SK to 8 French Immersion be approved as shown in Figure 10,effective 2014 September. That the Proposed French Immersion PS at Sir George Ross attendance area for Extended French Immersion be approved as shown In Figure 11,effective 2014 September. That the Princess Elizabeth PS attendance area for SK to 8 and Extended French Immersion be approved as shown in Figure 12,effective 2014 September. That the Sir Frederick Banting Secondary School attendance area for French Immersion be approved as shown in Figure 17,effective 2015 September. That the Sir Frederick Banting Secondary School attendance area for Extended French Immersion be approved as shown in Figure 18 effective 2015 September. That the Sir Wilfrid Laurier Secondary School attendance area for French Immersion be approved as shown in Figure 19,effective 2015 September. That the Sir Wilfrid Laurier Secondary School attendance area for Extended French Immersion be approved as shown in Figure 20,effective 2015 September. That the Woodstock Collegiate institute Extended French Immersion attendance area mirrors the existing French immersion attendance area,should the program be offered. The following motion was moved byT. Grant,seconded byJ. Bennettand carried: That the following options be provided to students of the Secondary French immersion program: i. All current grade 8 French Immersion and Extended French Immersion students, registered as of 2013 December 01, have the option to attend the newly designated French Immersion secondary school,with transportation ifeligible, for the 2014-15 school year and continue to attend until graduation. 11.All current secondary French Immersion and Extended French Immersion students,registered as of 2013 December 01,have the option to continue to attend their currently designated French Immersion school until graduation,without transportation after the 2014-15 school year. The following motionwas moved by M.Reid,seconded byP. Jaffe and defeated: That Administration survey out-of-boundary PI families to determine ifthere are siblingsborn on or before 2013 December 31 that maywishto attend Fl programs and to reportback to the Board by 2014 May 27. 2013 December 17...12 14.REPORTS OF COMMITTEES a.Report of the Policy Working Committee,2013 November 26 Trustee McKinnon referred tothe written report of 2013 November 26 Policy Working Committee meeting as attached (Item A)and provided toTrustees in advance ofthe meeting. In consideration ofrequests for additional time to review the proposed new fundraising policy and procedure,the following motion was moved and carried: That public inputforthe Fundraising Activities and DonationsforSchool Projects, Enhancements,Equipment and Programs Policyand Procedure be Extended for an additional 60 days. The vote was carried out through email as per Bylaw 16.4.3. Publicinputis now being received until 2014 February 2. b.Report of the Special Education Advisory Committee,2013 Decembers Trustee Grant referred to the writtenreport ofthe 2013 December 3 Special EducationAdvisory Committee meeting as attached (Item B)and provided to Trustees in advance of the meeting. c.Report of the Chairs'Committee,2013 December 3 Trustee Hart referred to the written report of the 2013 December 3 Chairs'Committee meeting as attached (Item C)and provided to Trustees in advance of the meeting. RECOMMENDATION: That the Committees of the Board and Community Representation for 2014 be approved. The recommendation was moved by G.Hart,seconded by J.Todd and carried. d.Report of the Chairs'Committee,2013 December 11 Trustee Hart referred to the written report of the 2013 December 11 Chairs'Committee meeting as attached (Item D)and provided to Trustees in advance of the meeting. e.Report of the Committee of the Whole - In Camera,2013 December 17 Trustee Hart referred to the written report of the 2013 December 17 Committee of the Whole -In Camera from 5:04 p.m. to 6:16 p.m.The committee discussed confidential legal,negotiations, personal and property matters. RECOMMENDATION: That the motions related to legal,property,and personal matters be approved. The recommendation was moved by G. Hart,seconded by M.Reid and carried. 15.COMMUNICATIONS a.Ontario Public School Boards'Association (OPSBA)Update Trustee Grant advised that at the recent Board of Directors meeting on November 29 &30,issues of interest included transportation and the upcoming Public Education Symposium January 30 - February 1.Trustees are encouraged to attend and/or provide input in advance. 2013 December 17...13 15.COMMUNICATIONS-cont'd b.Special Education Advisory Committee Appointment The Board received correspondence from the Epilepsy Support Centre to appoint Jeremy McCall as the alternate representative on the Board's Special Education Advisory Committee. The following motion was moved by T.Grant,seconded by M.Retd and carried: That Jeremy McCall be appointed as alternate for Epilepsy Support Centre on the Board's Special Education Advisory Committee. 16.NOTICE OF MOTION -none 17.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -none 18.ADDITIONAL ITEMS -none 19.QUESTIONS/COMMENTS BY MEMBERS -none 20.ADJOURNMENT The meeting adjourned at 9:40 p.m. on motionof D.Clark,seconded by P. Jaffe. Confirmed: Chairperson 2013 December 17...14 SUMMARY OF APPROVED RECOMMENDATIONS OF 2013 DECEMBER 17 ThatThames Valley District School Board endorse the Charterof Commitment on First Nation, Metis.Inuit Education. Thatthe consolidated secondaryschool located in London atthe currentThames Secondary School site be named:B. Davison Secondary School. That where schools are continuing to offerthe French Immersion program,all current Immersion and Extended French Immersion students,registered as of 2013 December 01 be allowed to continueat their currently designated French Immersion school with transportationif eligible for the 2014-15 school year and continue,without transportationafterthe 2014-15 school year, to attend until graduation. That the Centennial Central PS French Immersion attendance area be divided and redirected as shown In Figure 7 (Kensal Park FIPS), Figure 3 (J.S. Buchanan FIPS), Figure 10 (Proposed French Immersion PS at Sir G Ross), Figure 9 (Princess Anne FI PS), effective2014 September, with the following options provided: i.All current grade 7 FI students,registered as of 2013 December 01,have the option to remain at Centennial Central PS with transportation,ifeligible, for the 2014-15 school year provided a minimum of 20 students accept this option. ii.All current grade 7 FI students,registered as of 2013 December 01,have the option to attend the Proposed FI PS at Sir G Ross,with transportation,ifeligible,along with any current SK to grade 2 French Immersion siblings for the 2014-15 school year. Hi.Ail current grades SK to 6 FI students,registered as of 2013 December 01,have the option to attend the Proposed FI PS at Sir G Ross,with transportation for the 2014-15 school year.Ifeligible,and continue to attend,without transportation after the 2014-15 school year,until graduation. -That the Pierre Elliott Trudeau FI PS attendance area for SK to 8 French Immersion be approved as shown in Figure 1 and also includes the attendance areas of Aldborough and Dunwich-Dutton Public Schools,effective 2014 September. That the Pierre Elliott Trudeau FI PS attendance area for Extended French Immersion continue as shown in Figure 2. That the J.S.Buchanan FI PS attendance area for SK to 8 French Immersion be approved as shown in Figure 3 excluding the attendance areas of Aldborough and Dunwich-Dutton Public Schools,effective 2014 September. That the J.S.Buchanan FI PS attendance area for Extended French Immersion mirror the proposed French Immersion attendance area as shown in Figure 3 excluding the attendance areas of Aldborough and Dunwich-Dutton Public Schools,should the program be offered. That the Parkside Collegiate Institute attendance area for secondary French Immersion and Extended French Immersion be approved as shovm in Figure 15 and also includes the attendance areas of Aldborough and Dunwich-Dutton Public Schools,effective 2015 September. r '-1 2013 December 17...15 That the Strathroy District Collegiate Institute attendance area secondary French Immersion be approved as shown In Figure 16 excluding the attendance areas of Aldborough and Dunwich- Dutton Public Schools,effective 2015 September. That the Strathroy District Collegiate Institute Extended French Immersion attendance area mirror the proposed French Immersion attendance area as shown in Figure 16 excluding the attendance areas of Aldborough and Dunwich-Dutton Public Schools,should the program be offered. That the Roch Carrier Fl PS attendance area for Extended French Immersion mirror the existing French Immersion attendance area,should the program be offered. That an addition for accommodation be constructed at Pierre Elliott Tmdeau Fl PS for 2016-2017, contingent upon Ministry of Education approval. That the Huron Heights Fl PS French Immersion program be relocated as shown in Figure 10 (Proposed French Immersion PS at Sir G Ross),effective 2014 September. That Huron Heights Fl PS be closed and declared surplus as of 2014 June 30. That the Jeanne Sauv6 Fl PS attendance area for SK to 8 French Immersion be approved as shown In Figure 4,effective 2014 September. That the Jeanne Sauv6 Fl PS attendance area forExtended French Immersion be approved as shown In Figure 5,effective 2014September.• '^ That the West Oaks FlPS attendance area forSKto 8 French Immersion be approved as shown in Figure 6,effective 2014 September. That an additionfor accommodation be constructed at West Oaks Fl PS for2014-2015, contingent upon Ministryof Education approval. That the Kensal Park Fl PS attendance area for SK to 8 and Extended French Immersion be approved as shown in Figure 7, effective 2014 September. That Lord Roberts Fl PS attendance area forSKto 8 French Immersion be approved as shown in Figure 8,effective 2014 September. Thatthe PrincessAnneFlPS attendance area forSKto 8 French Immersion be approvedas shown InFigure 9, effective 2014 September. That the Princess Anne Fl PS attendance area for Extended French Immersion be relocated as shown inFigure11 (Proposed French Immersion PS at SirG Ross),effective 2014 September. That Sir George Ross SS be converted and renovated to create a single track SKto 8 and Extended French Immersion PS,effective 2014 September, contingentupon Ministry of Education approval. That the Proposed French Immersion PS at Sir George Ross attendance area for SK to 8 French Immersion be approved as shown in Figure 10, effective2014 September. 2013 December 17...16 That the Proposed French Immersion PS at SirGeorge Ross attendance area for Extended French Immersion be approved as shown in Figure 11,effective 2014September. That the Princess Elizabeth PS attendance area for SK to 8 and Extended French Immersion be approved as shown inFigure 12, effective2014 September. That the Sir Frederick Banting Secondary School attendance area for French Immersion be approved as shown inFigure 17, effective2015 September. That the Sir Frederick Banting Secondary School attendance area for Extended French Immersionbe approved as shown inFigure 18 effective 2015 September. That the Sir Wilfrid Laurier Secondary School attendance area for French Immersion be approved as shown in Figure 19,effective 2015 September. That the Sir Wilfrid Laurier Secondary School attendance area for Extended French Immersion be approved as shown in Figure 20,effective 2015 September. That the Woodstock Collegiate Institute Extended French Immersion attendance area mirrors the existing French Immersion attendance area,should the program be offered. That the following options be provided to students of the Secondary French Immersion program: i.All current grade 8 French Immersion and Extended French Immersion students, registered as of 2013 December 01,have the option to attend the newly designated French Immersion secondary school,with transportation ifeligible, for the 2014-15 school year and continue to attend until graduation. ii. All current secondary French Immersion and Extended French Immersion students, registered as of 2013 December 01,have the option to continue to attend their currently designated French Immersion school until graduation,without transportation after the 2014-15 school year. That the Committees of the Board and Community Representation for 2014 be approved. That the motions related to legal,property,and personal matters be approved. That Jeremy McCall be appointed as alternate for Epilepsy Support Centre on the Board's Special Education Advisory Committee. Figure 1:Pierre Elliott Trudeau Fl PS -Proposed SK to 8 Fl Attendance Area \\/y**-"A \»«-••*< ••'T\\ •.-',-:•A-" " i -"'-->'V ^jr ~'/.---"I . \'SouttiwcM PS %\'^Ptofx»»d Piarrg ElwttTrudeau FlPS SK •6 APwmIhc*Af— ....—r:"\i V ^\ <5 t'*,• *-'l ^'s it'^.»••?**" ;-,/\..I i DorchMttf PS: 1^' :SprinsflcWra ,»*»••• :i. P.E.Trudeau Mm*SaruM PS F PS Oavwiport PS^Iww«9or PS -*«t Conwn PS StranortfvW*PS_^«M.: -• Port$tai>l^n •/ T)n^a-wZfj OM C*«we ^ e**ieeoC«e,»i^^,?a*OW h C«w»i Tf*] <-•*Vksn*)*^1) )•»!toOta*TiM f'm bmty fi^^n M HBiW>Mtrm-t SHWi**M.T.S.0 25 5 Port Bur—MRS 10 IKilomtart Figure 2:Pierre Elliott Trudeau FlPS - Existing Extended Fl Attendance Area ''••••/•"•''-"'S,-.-•V • \> .Ji_ y '". i^^CurwK Piarra Elott TixkImu FtPS EXT 7 •8Attendance ^V %....^•^- •:'a"•-•.fi'-fc'•k •".-V'•-•" ""' "^-'1 -v\-i •,.---. Sr '• \•':\•-"C. •>»^ •X-*."•••^.V',,.•• --/v ..•••. New Seme M PE Trvlil.aii ••\PS J.—u.,. A -/jv / .f \ V 'X f«&j«9vc««T^no*oun •*mmac«ki<;;ii;^cw«i »i2 CWM I'ttiTiY *t»*KuM««n ma»"w l«wi »»»we V 575 7 5 I /'•/ 'Kr PM SUMrr't;/ / ''^'J.lt CMfciliil'ft" N.T.S. r-"*^.--... •EJi. "UMi.I rib —eiiji»'£«5«i'«'"' -••.*•f VV '.-•:...'Welwi Figure 3:J.S.Buchanan Fl PS -Proposed SK to 8 Fi Attendance Area f''^PropOMd J.S.B«ctwnM Fl PS SK •8AMendanct Are£i / li>irtTi"ir •"aw {MTV c«v«i Ai: iNl «M QMt Mf«M4 to #»m**^WNl *•n*» ^mhmwm cmh n ir m PMiMMUMr WHWi—•PS ^•w o MftcDofiM n S i .•''**,/•JS Buchanan Fl r?S .'•>«S, .vja4»«>» C«t*4(PS v-- 'cmdM Moral n M ».„ cmmmm^cmm m S-.—'•» Tj J'-..'*•'=,iS •• ,*'•5y«""-•5'-^-«!»^J.•%«-«^j -^'•^-- I-i • S^i s f f i • 1 I ^ I -•r:!^i», Figure 4:Jeanne Sauv6 Fl PS •Proposed SK to 8 Fl Attendance Area «.,*PTOpOMdJeanM Sauv*Fl PS SK -8 Attendance Afea Emily Carr PS GAWSSOTOUOH Hri »#!,Wilfrid Jury PS (WbwtaTW West Oaks Fi PS 5 r ; Orchard Park PS University Heights PS» Eagle Heights PS j ;; Jeanne^: Sauve Fl PS BTMUfVST Kensai Parf^i PS f / LordJ .. f Roberts Fl PS ovSlkJfA KmGtr HQRIOHatEl d FI PS (Ross)• HUnOHST Kflometers Figure 5:Jeanne Sauv6 Fl PS -Proposed Extended Fl Attendance Area i Ctngr i**ni«^ c^tn*^*~I •<&< Ci jfLMenjot iMbetfWr «"«ehew*rwee< suMMOOAie noM>wE$i «..*Proposed J«ann«Sauv*Fl PS EXT7 •SAnandanMAfM MEOiWfROO 2 -t — — SUWWiOIWUHOW S SUWWOOWlEmE fwiwtiwK'yiyimnnmiinnniimnniiniijititlg^nMWMMMHX IWNSaOnoUGH Byron ftortttv^ra Jtlj »0l,„"«K«, wMDEmmw —•;!-v.i.j'A*.:^\5 TO •-Wfrid'Jury PS.-r 'Orctard Park PS /•i ""V^ •*"•**>•».k** Clara Brenton PS ^0«raM>*Tw__ West Oaks Fi PS University Heigtitt P^ •V. Eagle HeiQhts PS "-j o-'won« ••Jeanne .«;-t.^• Sauve Fl P«TT *k ** •Deamess PS'' fU<Ar»ide PSI ^KensalPark'FlPS iw -'v \ 'N, s e g •r ••HbaTomu X 0 0,5 1' Figure 6:West Oaks Fl PS -Proposed SK to 8 Fl Attendance Area SlMWWCaALE HOAO west \ WmOOMUOHROW SlMWfJGOAtF ROW •Proposed West Oaks Fl PS SK -8 Attendance Area ^y'MMSWHEMMRtlW V ..wifrw.iJufy ps| %. L ' '-',j ... I s Clara BraiMon PS mnnoBTw WestOaks.FIPS RivafsMaPS / Eagia HalghtaPSp,..U I y'ri-U *I''Jeanm'tr Sailivi.RliRS Byron Norttwtew.PS Jekfl Daamass P8''•*a. IVtW MIVSCtVMX M (MataM omwc e*«Aavi:4V»«^(D xucwn oownwv nw fw ewpft F WM# «•«»QO|y io '•p « '1^ Si Motm: "twcm ar w /.'••'• Kens«rPart(PI PS • •'•">•...r:- :.ir- ^OTS- Figure 7:Kensal Park Fl PS -Proposed SK to 8 and Extended Fl Attendance Area \ \ \ I y ^XaV %• Ca««30i2 Oha eo«ns*v nw M«n 9«oM« D pwwww • \\ !*•< OtlMNv*CMMral P8 r *»<0 I umsweeooiwe /•«Proposed Kensal Paik Fl PS SK - 8 & s '""ext 7-8 Attefidaoce Area i;' mMWWW West Oaks Fl PS i V -VKensal Park Fl-'^VMortoPt •Bvron '-.'»L_- V/. Byron ;.'4^^= •Seuttwoed PS.•'•l/v ^>ti^ >Bifran' SonMraAlPS '"Id MwimowMPS UmbeAFS (MdWOOMH)IMMttC .^^•1 Wdbdiand HeighU PS m • f .^ M.ShAfwood ; .F©xPS •'^•••eon "Arthur • Ford PS *I. 'SkU Brack P^ iinMitclLiSIr '•?C .•t&jrKk'ps .'*1 • I .^^j^longwoow 'WMtOMia 9/pf IVmimaaaa.aaa^^aaa.aa.ii^rtaSt'^aaiWmSWryttti^mVWMaa^0 O.S 1 29MUHa<M Kaomelars •igure 8:Lord Roberts Fl PS -Proposed SK to8 Fl Attendance Area V.V Proposed Lort Roberts FlPS SK-8 Attendance Area Eagle Heights PS OXFOfS 8T W*. i.,::.iri s I : X ' '^ St.George's PS'-2 m -'s 8 --? Jeanne mummist | Sauve Fl PS mf EBTST CENTRALAVE Lord Roberts Fl PS OXFOROOTE honmcr^ ••••#ELIA9ST '•»« lU 0*t O---i CUFf&UH/n/t .1:..:i R »Lome Avenue PS §I5'OUEENSAVE JsTwtevsT « •Victoria PS*"^ 8'^ 0- OUNOASST YOfKST ' 'r-.. cRevst W '-Wortley Road PS Tecumseti PS "te-' :_g:ft \ ;Princess Elizabeth PS - I' 0.5 FLC^NCEST :^ Satatttii •J"v BAYDGES&T mAFALCAR ST (n OWfva C»0*lS«iwt • Ilif gn '•rri^<>aZM Wt CO^;«<7 Cavi'bflMaai} iKitoRWMrs Figure 9:Princess Anne Fl PS -Proposed SK to 8 Fl Attendance Area •t**/Proposed Pnncess Anne FlPS SK •8tendance Are8 :%4 — ••..-iS -I....iii"''•i.._:: r\'-\..._.r-.-.«-TT t .;#,\ir ^.f ...;n V;..'Vp-^ ;;J:fesv.t v-- Kitomtdn m ? t •>•<»....H— V" i ' S I,ij. 1 I I Figure 10;Proposed Fl PS at Sir George Ross - SK to 8 Fl Attendance Area Pfoposetl Fl PS (at Ross)SK - 8 ^tendance/^ea rsaraWCnMnMM xmksZm p..I X ^OiMi-MaiA '/••V J. \ \ KiomiUra :•••»». imm** »a6«li fIP9 •>•••«, Figure 11:Proposed Fl PS at Sir George Ross -Extended Fl Attendance Area •*****•••,'/Proposed Fl PS (at Ro«»)EXT 7•8 Attendance Area vv '•-^n "•.^•••-i,..;,^!,,^: -J.:Ua4*^»«,. :.'• r-'•#' i ^/ \ T- jV- S'...••A ""•r .-r 4ii f [I yr'^r V -c- t-1 ••• •r If-v A I-/I--''"'1'^Ir-s. J f11 -|-- 1—^ 0"54 s Wv,, •KilonWan / i X.I ! I - ;..r- •41 !./• •1 hi't£zi 'p- la*; SSSSB^ "f \i V^.. i t I 'igure 12:Princess Elizabeth PS -Proposed SK to 8 and Extended Fl Attendance Area Homoxsr*.TOW"?' /K»r»al Park Ft PS of HProposed Princess Elizabeth PS SK •8 &EXT 7 • 8 Fi Attendance Area •*AlMf«*«nPS Kcxexmivt .'MCKMlhMdn ^t» \Princess X'Princfn; Tr...H|«P8 Ann.F1PS ''Eiling m Elizabeth PS MounOIMd n**f C;&CMTflttMrs PS • : Olan CMm PS * X Slr6.E.. CafMrPS ^Oak»PS fbck 1 Hanun PS iWnhNi GravaPS •a m iiriTfVfhaaiT'*' 5 i NtalKilomelers =igure13:Princess Elizabeth PS -Proposed Regular Track JK to 8 Attendance Area Proposed Pnncess BtzabeJh PS JK •8 Attendance Area St It ORANOAVE w:cLAinrA*c_ _!••TtCOMSEMAVEC «_ ' -.AUKERST 5 5 t s e ;®*S6 IINE «0 E 8 CHKMHNo, i •^rso Hl^sr BOMOST ^*ocwrsi *S I X EWRTSrE •I fTMOMASjAHes^ CHESlERsr ^«Sn»ST WUCVJI SWPWt^ ioeNme j.cncsTONAyE «vc C«ft ieurtff omrn um^t ^ e«iria>v'»C«rv*gra <:co«M*i cuw««:o(:c*../4«^roi: (aNl*»9VlM«(t**" ififB MAiiieew o»T6 A swc®®®'% \OBf"trtiv' ^I 1 I**I I i; ^'n I I I ^5|| *OAST • R ^I VERO*aCAAVE RusseuAva Ia% a t9^ ®»>'006Si l\I I I \l *s*2 "*a -aSi ^ Prt»ie*M E«Mb»lh /MAAlV. I ^I g ^I $ s<SHIRISI r>ES X'-\ C. C.CarroOwre PS I E*0^ •a EAGUCf*- 5 I BAH®^ £i I MHIUEWRO V ooMinmoC«„ .J. ^I //\. •'T •Hf e si .evvo ^ •"5 f S 3 MSUIRE Of "HARROW CRT soinMOAunoE OWOOOEO*tyjaS^ 0 25 0 5 massm^ Figure 14:Proposed Fl PS at C.C.Carrothers - SK to 8 and Extended Fl Attendance Area cECKcnomvc •«»"OMsr» i - KvmafParfcRPS tCWS' «MowflttlMdPS 'fr •I-•VMerttn i •ij ••HoMMfZww •.:f ;hI9>.I»4»'3 •Tiiiiltlinii'aWmMvtiMM ' VIctoiwn •MoMKifl Z«n.; •:HoMlnaZoM.2 Str C.E. ,C*r«.fP8' ^CtaanlitoP# 'r AalMy .' 'g*Otkt PS .^:HansinPS s.*/Prc<)09edFIPS(C.C.CarT0lhefs)SK-8&EXT7.8Attend8ne©Area "AbitrdMftPS i 5 '"''S'Prif>c«»«l .Trf^rW, »Ptinetf •EHtabMft PS * 'E^tna P^ .../S{ Proposed Fl PS |C C.Carrothers) GiMCMmPS Arthur Stfti*p»r PS :Wlilan i •Mleh«l«0,^p3 'WhMOtktPS WfNtonPS •I CmiMPS I "9^ rpuwTfiifi'J^' OMsau 1.25 2 5 -n)i>M,6MST OMtaM »W»WlWT<t £w6e»»<we^.(i XO«CWii pQit MiC M*e«r liBfbe*eiwwe ••mg—^ 5 a •Kilometefs Figure 15:Parkside Cl •French Immersion and Extended French Immersion Attendance Area1immersionAnenaanceArea '/Proposed Parkside Cl Fl Attendance Area ^V r «B£—iiJK t',I •* K ^1''^-jl •r /f f i m. ...i !I (AuaovC^vriBN V af4<trttn;o*i fta *unddr»auv Mi (M«t r«9*M b MVWM 1JBUWtfliU - - •*•'"rf*'^•ii Psrktid*CtJ /" Figure 16:Strathroy DCi -French Immersion Attendance Area •4 ••I••I«I• ~~^tfalhfoy CfCI N J.S.Buchsntn Fl PS •••••••#•11,,,,,^Proposed Strathroy DCI FlAttendance Area r-»n^ "V 4"' \ Kitometors ' ••t f Figure 17:Sir Frederick Banting SS -French Immersion Attendance Area "V. V .. iV v.t " Dal*%awc*Omam Wi'iMp e.kMoH cvT'rc»:co«Mrk »/>Caw .vi# C—\ ^FBanu^U- !..'Proposed SirF Bantmg SS Fl AMendance Area j 1. ftemadnra •(*«•) K T \Jt • s«*rr7«• Figure 18:Sir Frederick Bantinq SS-Extended French Immersion Attendance Area :\r,/Proposed Sir FBanting SS EXT Fl Attendance Area \"rx •w. A""'' i y -t sir f B*ntii»g'SS •r,,PropetMnn •(Rom) •tr* V\-'A**' W,\iff !0«li»FlPS - T s ^t .: k^-'J' :! f-,i'V 1 ,•...Tf - --1 •\I I f-v.-V ^i'^ 3 I '"T"'""«i—^ i,*'~ I '^ZJ f / i 'ff f ..^ "i-•;^s ur" _.i ••• .'•1 t I -ii-.-. 4---••• •1^ Om^trntt Ontmi un«n « <i 1^3^C«n Th*»/4arr *W^>•*> m vfmm f 9ww«amottt^ AlMLUI *K S1W ' ••/i 1 f-•tO".• •«omaiara }- •igure 19:Sir Wilfrid Laurier SS •French immersion Attendance Area f.V ProposedSirW Laurier SS Fl Attendance Area A \ »'i''""} • •"S"'"'''i-*-'!'"'••I • :i if f.V '\C*r K -1—^^ j ?— f .'"* r (•••••ftiaSV* 'i* "•T m : J£5-| •mfilmmMbM > f ,PiBpot«dFi PS^ {C.C C»«roir>«f*| ^I ^7 A/---i 'yrf . I ^. IIIIPIHW C«»Sa>n»>*•»«rf iC I ^COa DMtl •kO««p»C •»»C<t#%jV 14 C4>«lAa>n;91S tM <«6«u» 9 y»«ai ♦gww#»n>c>ei 7L«**•«• ••M« Figure 20:Sir Wilfrid Laurier SS -Extended French Immersion Attendance Area Proposed Sir W Laurier SS EXT Fl AMendarice Area ^\ \ t «-!«»•»« %."V f I ^timMmnitmpW |j 1'o"'! «l<l*l|illMI unuenaAM 0 ^'2 5 -5,...^.-' Kilometers ItiWWOBWf ** Sir F Banting SS .MM>u;'f. P«(1(FlPS .S -A- f •*•I • •!• ^Ir :". • •^'^-i - \ *'•'PfopOMdFIPS (C.C.CarroltMrs)J —if *•^^' UMFIW»I» •••* sir W Lturittr SS •vmiT* 0 »imiiiriniiat^c^<t?3Mi a llinai' REPORT OF THE POLICY WORKING COWIMITTEE Item A 2013 November 26 4:02 p.m.to 4:20 p.m. MEMBERS ADMINISTRATION AND OTHERS B.McKinnon (Chair)L.Elliott R.Campbell K.Altken D.Clark T.Grant R.Ttsdale Regrets:J.Bennett.W.Huff 1. APPROVAL OF AGENDA-The agenda was approved on motion. 2.CONFLICTS OF INTEREST -none declared 3.COMMITTEE REPORT OF 2013 SEPTEMBER 24 AND 2013 OCTOBER 22 TRACKING SHEET The Committee report of 2013 October 22 and the 2013 November 26 tracking sheet were provided for information. It was requested that Equity and Inclusive Education lens be considered when updating policies and procedures moving forward. 4.POLICY/PROCEDURE -TO COMMITTEE FOLLOWING PUBLIC INPUT -none 5.DRAFT POLICIES/PROCEDURES-none 6.DRAFT POLICIES/PROCEDURES REQUIRING ADDITIONAL CONSIDERATION -none 7.POLICIES/PROCEDURES UNDER REVISION -none 8.DRAFT/APPROVED POLICY/PROCEDURE REQUIRING FURTHER CONSIDERATION -none 9.OTHER BUSINESS a.Removal of Forms Embedded In Procedures Director Elliott brought fonward a reportforthe removalofformsembedded inprocedures to ensure the public and TVDSB staff are accessing procedures on the website that are accurate. Recognizing that formsuse bydepartments regularly change as a matterofpracticeand necessity, forms currently embed inprocedures should be removedand the revised procedure reposted to the website. Secondly,and as a matter of practice, forms should be referenced but not included in the appendices of new procedures unless otherwise determined appropriate bythe originating department. Itwas agreed that a separate link on the Board's website wouldbe added forforms relatingto students,parents and the community. It was suggested that a hot linkIn the procedure redirect the public to the forms section on the website. Staffforms can be removed from the procedure and will be availablethrough the Employee Portal. In accordance with the Board's Criminal Backgound Check -Volunteers Independent Procedure,it was noted that more schools are encouraging volunteers to obtain criminal background checks. 10.DATE AND TIME OF NEXT MEETING The next meeting was scheduled for Tuesday,January 28,2014 in the Governor Simcoe Room. 11.ADJOURNMENT The meeting adjourned at 4:20 p.m.by motion. RECOMMENDATIONS -none BILLMCKINNON Committee Chairperson ADDENDUM TO THE POLICY WORKING COMMMITTEE 2013 NOVEMBER 26 REPORT In consideration of requests for additional time to review the proposed new fundraising policyand procedure,the following motion was moved and carried: That public input for the Fundraising Activities and Donations for School Projects, Enhancements,Equipment and Programs Policy and Procedure be Extended for an additional 60 days. The vote was carried out through email as per Bylaw 16.4.3. Public input is now being received until 2014 February 2. I V. ADDENDUM TO THE POLICY WORKING COMMMITTEE 2013 NOVEMBER 26 REPORT In consideration of requests for additional time to review the proposed new fundralsing policyand procedure,the following motion was moved and carried: That publicinput for the FundralsingActivitiesand Donations for School Projects, Enhancements,Equipment and Programs Policy and Procedure be Extended for an additional 60 days. The vote was carried out through email as per Bylaw 16.4.3. Publicinput isnow being received until 2014 February 2. 1 i / ADDENDUM TO THE POLICY WORKING COMMMITTEE 2013 NOVEMBER 26 REPORT In consideration of requests for additional time to review the proposed new fundraising policyand procedure,the following motion was moved and carried; That public input for the FundraisingActivitiesand Donationsfor School Projects, Enhancements,Equipment and Programs Poiicy and Procedure be Extended for an additional 60 days. The vote was carried out through email as per Bylaw 16.4.3. Public input is now being received until 2014 February 2. ADDENDUM TO THE POLICY WORKING COMMMITTEE 2013 NOVEMBER 26 REPORT In consideration of requests for additional time to review the proposed new fundraistng policyand procedure,the following motion was moved and carried: That public input for the Fundraising Activities and Donations for School Projects, Enhancements,Equipment and Programs Policy and Procedure be Extended for an additional 60 days. The vote was carried out through email as per Bylaw 16.4.3. Publicinput Isnow being received until 2014 February 2. Item B REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE 2013 Decembers 12:16 p.m.-2:32 p.m. MEMBERS ADMINISTRATION AND OTHERS Trustee T. Grant (Chair)Superintendent ofSpecial Education. R. Culhane Autism Ontario,B.Curry Secondary Vice-Principal,T. Birtch Children's ^d Society of London and Middlesex,M.Cvetkovich Learning Superwsor,J.Johnston Chippewas of the Thames,C.Dendias Corporate Servces,K.Aitken Community Living Education Committee,S. Wilson Secondary Principal, D. Clarke Easter Seals Society. A. Morse Epilepsy Support Centre. B. Harvey &J.McCall Guests: FASD E.LM.O.,W.Conforzi Learning SupervisorK.Masson Thames Valley Children's Centre.J.Gritzan (Vice-Chair)Learning Supen,nsor Darien TmsteeJ.Bennett Principal D.Gulyaprak The Learning Disabilities Association of London, T.Fawdry (+12:23)Associate Director J. Pratt Voice for Hearing Impaired Children,M.Barbeau Manager S.Ma,cey Vanier Children's Services,B. Montminy &S. Moore Regrets;Trustee R.Campbell,D.Ensing Visiting Trustee:Chair R.Tisdale 1.CALL TO ORDER The meeting was called to order at 12:16 p.m.in the London Room at the Education Centre. 2.CONFIRMATION OF AGENDA The agenda,as amended to add Item #3 Developmental Consultation Program, was approved on motion and carried. Introductions of new members and guests were made. Appreciation was extended to Trustee J. Bennett for her role as Board Chair for the past two terms and to the new Board Chair R.Tisdale who joined to meeting. Learning Supervisor J.Johnston was recognized and celebrated for her contribution to the Special Education Advisory Committee and the students of Thames Valley.A special thank you for her wealth of knowledge,Infonmatlon and passion for students with special education needs was acknowledged. 3.DEVELOPMENTAL CONSULTATION PROGRAM A consultation session for Superintendents,Special Education Advisory Committee representatives and Special Education Co-ordinators from the Southwest region was held on 2013 November 12. The focus of the session was on the development of a provincial framework to support special education programs for students with developmental disabilities specifically that are not based on the provincial curriculum.Discussion and inputat the roundtable Includedthe following: • The range of students who are in programs that are not based on provincial curriculum (alternative curriculum): •Resources used to support programs including key areas of focus;and •Preparing students with the skills,knowledge and characteristics they need to succeed post- secondary and how to better support their development. It was noted that the Hawaiian Early Learning Profile (HELP) Booklist and the Functional Independence Skills Handbook (FISH)resources are being readily accessed and used in the curriculum. 3.DEVELOPMENTAL CONSULTATION PROGRAM -cont'd Next steps Include obtaining input from focus groups that include parents and community members across the province -what does that mean for students and how to define their success.The challenge will beto find the bestwaytoserve the wide rangeof all students. It was noted that the Ministry will be looking at reviewing all exceptionalities through the same process. 4.CONFLICTS OF INTEREST-none 5.MINUTES OF THE MEETING FROM2013 September 10 The minutes were approved as printed. 6.BUSINESS ARISING FROM THE MINUTES OF 2013 SEPTEMBER 10 A. Morsenoted that the Parent PDT Resource Videosare on the Board'swebsite and requested that members promote the videos with their staff and encourage visitors to share them with their community groups.It was notedthatto date, onlyone individual has completedthe onlinesurvey. 7.2012/2013 YEAR END SPECIAL EDUCATION FINANCIAL RESULTS Associate DirectorJ. Pratt and Manager S. Macey joined the meeting to review the 2012/2013 Year End Special Education Financialresults (Appendix SEAC-1).Itwas noted that there is a decrease in expenses based on declining enrolment.Questions of clarification were noted. 8.NEW GIFTED ASSESSMENT TOOL FOR GRADE 4 STUDENTS Learning Co-ordinators J.McDowell and K.Langford joined the meeting to present a comprehensive overview of the New Gifted Assessment Tool for Grade 4 students.Questions of clarification included the following: •There is limitedroom and times fortesting and therefore is done in groups. • All students in the developmental program are exempt. • The assessment is more inclusive compared to the Otis-Lennon School Ability Test where students are able to access instructions by auditory and visuals. There is flexibility in administering the test. •Parental consent is required to test a student. •The process vwll be reviewed in one year at which time preliminary data Virill be provided. • The student booklet contains seven sub tests that include an 80 minutes break during testing. •The test does not diagnose.It offers an educational identification. •Completed tests are shipped to the Canadian Test Centre and then returned to Research and Assessment •Students experiencing difficulties vwth fine motor skills can be accommodated. Itwas agreed that a reportwouldbe brought back to SEACin May. 9.ACCESSIBILITY FOR ONTARIANS WITH DISABILITIES ACT UPDATE Supt. S. Powell provided a handout on the Accessibilityfor Ontarians with DisabilitiesAct (Appendix SEAC-2) that outlines the compliance components for January 2014 that is currently on the Board's website. The expectation is that volunteers will reviewthe information and feedback will be sought in the New Year. Questions on AODA reporting were reviewed noting that current policies need to be updated and refined movingforward and the Committee was asked to complete the questionnaire distributed and return to KellyAitken In Corporate Services. Discussion ensued on transportation issues.It was noted that questions/concerns should be brought to their principal's attention. 9.ACCESSIBILITY FOR ONTARIANS WITH DISABILITIES ACT UPDATE -cont'd In response to a question regarding web accessibility, the Board currently is looking at different links and various ways that may be helpful to community members,(i.e.,Browse Aloud) 10.EQAO SPECIAL EDUCATION TRENDS Manager S.KiHip and 0.Stager of Research and Assessment joined the meeting to present Students with Special Education Needs:An Update (Appendix SEAC-3).The demographics,participation and achievement of Grade 6 students with special education needs were reviewed and discussed in detail. 11.EXCEPTIONALITY DATA -See Item 10.0 12.CORRESPONDENCE a.Trillium Lakeland District School Board (Re:Request for Reviewing Special Education Funding) It was noted there has been consultation around board efficiencies and effectiveness. Concern was raised regarding the value of maintaining envelopes of special education and the current funding structure.Trustees have an opportunity to provide input to Associate Director Pratt on the final document submitted.Maintaining the funding envelope is being promoted widely noting the importance of dedicated funding as there are great discrepancies across the boards. b.Response from the Thames Valley District School Board Re Building the Next Phase in Ontario's Special Education Strategy "Great to Excellence" The correspondence was reviewed. 13.NEW BUSINESS Learning Supervisor J.Johnston advised that a conference will be heldforthe Olympic inspiredAT Quest that will highlight the use ofSEAtechnology within the classroom to support student access to curriculum. Classroom teachers and their students are invitedto attend the full day conference on one of the following dates:Elementary - February 10,12,14,or 18;Secondary - February 19 or 20. 14.FORUM:ASSOCIATION UPDATES Easter Seals Ontario - Making a Difference for Kids with Physical Disabilities brochure was distributed. Autism Ontario- Itwas noted that a partnership has been developed withBridgingthe Gap. Further information can be found on their website at www.brldQinQtheQaD2012.com Learning Disabilities Association of London Region -The next session of brochure was distributed.It was noted that these brochures were distributed to schools last week and are available online at www.ldalondon.ca Epilepsy Support Centre - Game On Sports and Active Games for Children with Seizures program has been launched for children aged 4 to 12. The program supports children with neurological conditions Improve physical coordination,gross motor skills,posture,balance,self-confidence and social skills.Registration begins December 4,2013 to January 17,2014. Select Committee on Developmental Services -Requests by individuals or groups to present to the Select Committee may be made to: Trevor Day (trevor dav@ontla.ola.orq):Tel:416-325-3509;Fax:416-325-3505. 15.FUTURE MEETING DATES Tuesday.January 07.2014 11:45 am-03:00 pm Tuesday,February 04,2014 11:45 am-03:00 pm Tuesdav.March 04.2014 11:45 am-03:00 pm Monday.April 07.2014 06:30 Dm-09:00 pm Monday.May 05,2014 06:30 pm-09:00 pm Tuesdav.June 03.2014 11:45 am-03:00 pm Monday.June 23.2014 06:30 pm-09:00 pm 16.FUTURE AGENDA ITEMS •lEP Report Summary (Annually) •Alternative Education Update • Barriersto Engaging Families (September or October) •EIE Committee Member (September or October) • Integrated Transition PlanningforYoung People vwth DevelopmentalDisabilities • MACSE Survey on BIPSA •Number of Students on lEP Who Graduate at End of School Year •Parent PDT Video Evaluation •Parent Reaching Out Grant Request (January 2014) • SEAC Learning Website •TVPIC Update (A.Morell) •Use of Technology to Share Information with Parents •AODA • Development EducationTOSA Initiative Update (January/February) •Nev^r Gifted Assessment Toolfor Grade 4 Students Update (May) 17.ADJOURNMENT The meeting adjourned at 2:32 p.m. by motion. RECOMMENDATIONS:none TRACY GRANT CHAIRPERSON special Education -Revenue &Expense Schedules 2012-2013 Year End Statement Special Education Advisory Committee (SEAC) -December 3,2013 Appendix SEAC-1 REVENUE/EXPENSE ITEM: ; . :20f2r20t3 APPROVED BUDGET—l 2012-2013 FlNANGlAt STATEMENTS;; REVENUES: SEPPA (per dudH basis) Elementary -JK to Grade 3 Elemenfary -Grade 4 to Grade 8 Secondary Total SEPPA FDK SPECIAL EDUCATION FUWDIWG FDKFunding @ 1,820 Pupils Deferred Revenue Adjustment TOTAL FDK SPECIAL EDUCATION FUNDING SPECIAL EQUIPMENT -PER PUPIL Base Amount Per PupilAmount Less;Funds to Deferred Revenue TOTAL SPECIAL EQUIPMENT -PER PUPIL SPECIAL EQUIPMENT -CLAIMS HIGH NEEDS AMOUNT High Needs Amount -Based on Estimates Enrolment Previous Reporting Period High Needs Amount Declining Ennalment Impact on Funding Declining Enrolmant Protection of 50% High Needs Amount -Induded Enrolment Protection HNA Guarantee (94.89%) Measures ofVariability &MOVStatistical Predi<^lon Model TOTAL HIGH NEEDS AMOUNT APPROVED SPECIAL INCIDENCE PORTION BEHAVIORAL EXPERTISE Base Amount Perpupii amount TOTAL BEHAVIORAL EXPERTISE OTHER RESTRICTED GRANTS REVENUE FOUNDATION GRANT fconaraQatod classes) Elementary - Pupil Foundation JK - Gr 3 Elementary -Teacher Compensation JK -Gr 3 Elementary - Pupil Foundation Gr 4 - Gr 8 Elementary •Teacher Compensation Gr 4- Gr 8 Secondary-pupll Foundation Secondary -Teacher Compensation TOTAL FOUNDATION GRANT TOTAL REVENUES AbE/FTE .RATE ••AMOONT if ...AD^FTW:.-"RATE j AMOUNT 20,151.00 25,473.00 23.521.79 69,145.79 69,145.79 69,145.79 69,145.79 95.50 95.60 726.50 726.50 570.00 570.00 913.05 701.30 472.92 26.83 479.03 2.82 4,918.21 635.23 4,010.08 514.87 4,894.23 924.31 18,398,871 17,864,215 11.123,925 19,985.18 25,413.37 23,608.55 47,387,011 I 69,007.10 3,190,844 3,190,844 10,000 1.855,320 1,865,320 745,793 33.122,908 35,683,735 (2,560,827)1 1,280,414 34,403,322 32,645,312 2,091,378 34,736,690 486,000 84,223 194,991 279,214 259,3481 469,669 60,664 2.913,323 374,051 2,789,711 526,857 7,134,295 96,084,515 69,007.10 69.007.10 69,007.10 94.50 94.50 677.00 677.00 504.50 504.50 913.05 701.30 472.92 26.83 479.03 2.82 4,918.21 701.87 4.010.08 568.88 4,894.23 954.02 18,247,469 17,822,396 11,164,955 47,234,820 3,190,844 226,122 3/116.966 10,000 1,851,599 (834,975)1 1,026,624 661,075 33,056.471 35,683,735 (2,627,264)1 1.313.632 34,370,103 32,613,791 2,091,378 34,705,169 483,947 84,223 194,600 278,623 567,468 464,771 66,326 2,714,824 385,129 2,469,139 481,303 6,561,492 94,956,384 special Education -Revenue &Expense Schedules 2012-2013 Year End Statement Specral Education Advisory Committee (SEAC)-December 3, 2013 Appendix SEAC-1 PPVPhifjP/PYPPIJQB ITPM*...2012-2013 APPROVED BlfDSET ..•20^2^2013 FINANCIAL STATEMENTS nCVCflUOCAfrcrfyB 11.BIfi At)E/FTE .:F?ATe ;;AMpUNT ADBFTE RATE.amount EXPENSES: TEACHERS Elementary 336.22 30,223,680 330.83 29,869,317 Secondary 167.52 16,206,586 165.72 16,200,290 Contingency --- OCCASIONAL TEACHERS Elementary N/A 750,932 N/A 996,710 Secondary N/A 307,065 N/A 453,029 EDUCATIONAL/INSTRUCTIONAL ASSISTANTS Elementary 602.25 28.882,725 575.50 26,022.794 Secondary 189.50 9,158,328 200.50 9,506,381 Casual Salaries N/A 336,703 N/A 918,006 CONSULTANTS /COORDINATORS 13.00 1.452,751 13.00 1.464,473 PROFESSIONALS /PARA.PROFESSIONALS Psychological Services 23.80 2,596,932 23.80 2,691,550 Spee(^&Language Sen/ices 34.10 3,538,356 35.00 3,801.742 Sodal Services 16.40 1,223,306 16.40 1,317,928 Computer Technlaans 2.50 185,273 2.50 185.037 TOTAL STAFFING AND COMPENSATION 1,385.29 94,862,637 1,363.25 93,427,257 Fl 11 1 nAY KINOERGARTEN fNort Permanenf Comconsatiort) Casual Salaries 563,645 1,257,025 Supplies and Services - 9,748 Furnitureand Equipment-SEA Per Pupil 59,996 - 623,641 1,266,773 RESTRICTED GRANTS (Han Parmanent ComDensation) Casual Salaries 96,171 146,742 Supplies and Services 148,367 101,151 Travel &li^iledge 10.810 16,851 Furnitureand Equipment 4,000 212,303 259,348 477,047 DEPARTMENT OPERATING EXPENSES Casual Salaries 158,803 19,852 Supplies &Services 540,407 447,264 Fumiture &Equipment -instructional 118,740 90,931 Furniture &Equipment -SEA Per-Pupii 1,680,047 841,587 Fumiture &Equipment • SEA Claims 874,593 766,675 Travel / Mileage 357,881 279,619 iVIental IHeailii Allocation 200,000 103,543 SCHOOL BASED SUPPORTS 167,000 167,000 TOTAL OPERATING EXPENSES 4,097,471 2,716,471 TOTAL EXPENSES 99,843,097 97,887,548 PROJECTED SURPLUS (DEFtCIT)(3,758,582)<2,931,164) 1 Appendix SEAC-2 Accessibility for Ontarians with Disabilities Compliance Components for January 2014 •Mandatory training ofstaffand volunteers regardingIntegrated Accessibility Standards •Processes for receiving and responding to public feedback •Accessible websites -new websites after January 2014 • Accessiblepracticesfor recruiting,hiring,career developmentand performancemanagementof staff •Accessible formats of communications provided upon request •Individual accommodation plans for employees withdisabilities •Individual emergency response plans for employees (already In place for students) • Individual student transportation plans for students withdisabilities AODA Reporting 1. Is yourorganization complying withthe requirements of the Customer Service Standard including Implementing the CustomerService training policy by continuing totrainstaffonan ongoing basis? 2. Does your organization provide individualized emergency response information foremployees that require Itand reviewitin accordance with the Accessible Employment Standard? 3. Does yourorganization have written accessibility policiesand a statement of commitment? 4. Has your organization established,Implemented, maintained and posted a multi-year accessibility plan? 5.Does your organization provide and keep a record ofaccessibility awareness training? 6.If notified,does your organization provide educational or training resources,student records or program information Inan accessible format? 7. Do you consult with parents/guardians of students withdisabilitiesto develop Individual school transportation plans and communicate roles and responsibilities identified inthe plan tothe appropriate parties? Resources related to accessibility policiesand plans have previouslybeen providedand are availableat: http://www.oesc-cseo.org/English/IASRexamples.html Resources related to accessibility awareness trainingfor educators are available at www.theteachableproject.org i Students with Specia Education Needs: An Uodate Prepared by; Christine Stager and Steve Killip Research &Assessment Services Prepared by Research &Assessment Services,December,2013 Demographics of our Students with Special Education Needs How many students have Individual Education Plans ^^s)? How many students on lEPs have their needs formally identified through an Identification, Placement,and Review Committee (IPRC)? What ore their exceptionalities as identified through on Identification,Placement,and Review Committee (IPRC)? Prepared by Research &Assessment Services,December,2013 Participation and Achievement of our Students with Special Education Needs Who are the Grade 6 Students with Special Education needs that are writing EQAO? What does their achievement look like? Who are the Grade 6 Students with Specia Education needs that are NOT writing EQAO? Prepared by Research &Assessment Services,December,2013 Demographics of our Students with Specia Education Needs Prepared by Research &Assessment Services.December.2013 Students with Special Education Needs No involvement lEP Only -students who have an lEP but are without an identified exceptionality IPRC -students who hove on lEP and have an exceptionality that has been identified through the Identification,Placement,and Review Committee PRC Prepared by Research &Assessment Services,December.2013 Students with Special Education Needs JK SK 1 2 3 4 5 6 7 8 HNolEP BlEPOnly alPRC Prepared by Research &Assessment Services,December,2013 10 11 12 Students with Special Education Needs:IPRCs Autism .',10 Behavioural 423 8 Blind and Low Vision 36 ' '•'--l' Deaf and Hard of Hearing 168 3 Developmental Disability 931':.,i-'18 'i ''r Language Impairment 78 1 Learning Disability ^:-.d277\'^'-'43 ".''-I Mild Intellectual Disability (MID)690 13 Physical Disability f ',164 J.i' 3 - Speech Impairment 6 <1 Visually Impaired 2 '<L, Total 5313 There are an additional 958 students Identified for Giftedness. Prepared by Research &Assessment Services,December,2013 (•1 Physical Disability Blind and Low Vision Deaf and Hard of Hearing ^Language Impairment TVDSB IPRC Exceptionalities Exceptionalities of Grade 6 Students JVDSB PROVINCE Autism nAiii Behaviour iSfeH&sii Developmental Disability figHplil Language Impairment iSB Learning Disability f®SillP Mild Intellectual Disability (MID) All Others* sss^pisl *includes Deaf/Hard of Hearing,Blind or Low Vision,Multiple Exceptionalities,Physical Disability,and Speech Impairment. Prepared by Research &Assessment Services,December,2013 Exceptionalities of Grade 6 Students TVDSB PROVINCE ##^|l|revgieRGep Autism 45 1289 Behaviour .51 i 675 V /.Oevelopnnental Disability 74 rfWJfpiigi'612 Language Impairment 9 910 Learning Disability 245 7021 Mild Intellectual Disability (MID)64 fttfilt*1219 s ail; All Others*26 SSfiiiSil 1313 ikN4 >4 >V fii .. *Includes Deaf/Hard of Hearing,Blind or Low Vision,Multiple Exceptionalities,Physical Disability,and Speech Impairment. Prepared by Research &Assessment Services,December.2013 TVDSB Province Grade 6 IPRC Exceptionalities a Autism b Behaviour s Developmental Disability a LanguageImpairment BLearningDisability oMild Intellectual Disability (MID)s All Others* "VDSB 'rovince Behaviour a Autism a Behaviour a Developmental Disability B Language Impairment a Learning Disability BMild Intellectual Disability (MID)s All Others* TVDSB tovince Developmental Disability a Autism B Behaviour a Developmental Disability Q Language Impairment s Learning Disability •Mild Intellectual Disability (MID)5 All Others* "VDSB Province Language Impairment a Autism S Behaviour 5 Developmental Disability slanguage Impairment s Learning Disability a MildIntellectual Disability (MID)s All Others* TVDSB Province .••• t • Other areas BAutism sBehaviour b Developmental Disability B LanguageImpairment a Learning Disability B MildIntellectual Disability (MID)QAllOthers* 6000 5000 4000 )3000 2000 1000 0 EPS in Grade 12 Grade 12 24%of these students are on lEPs 29%of these students ore on lEPS Grade 12+ Prepared by Research &Assessment Services.December.2013 alEP a No lEP EQAO Participation and Acliievement of our Grade 6 Students with Specia Education Needs Prepared by Research &Assessment Services,December,2013. 50% 45% 40% 35% -30% '25% 20% 15% 10% 5% 0% Exemptions and Achievement for ALL Students with Special Education Needs Exemptions Achievement of Provincial Standard Reading Writing Math Reading Writing Math m 20 ]0-2011 H 20 n -2012 0 2012-2013 Prepared by Research &Assessment Services,December,2013 Exemptions and Achievement for IPRC Students Exemptions Reading Writing Math s2010-2011 a 2011-2012 Prepared by Research &Assessment Services.December,2013 Achievement o Provincial Standard .,4.' Reading Writing Math £3 2012-2013 Exemptions and Achievement for Students with a LD Exemptions Reading Writing Math H 2010-2011 Prepared by Research &Assessment Services,December,2013 Achievement of •Provincial Standard Reading Writing Math 2011-2012 2012-2013 Exemptions by Exceptionality:READING Behaviour Autism Mild Intellectual Learning Disability Disability TVDSB •Province Prepared by Research &Assessment Services.December.2013 Change in Achievement of Provincia Standard:2010/11 to 2012/13 Change in percentage of our students who achieve a Level 3 or a Level 4 over the last three years. f •.M|^S3iH!S3i All students with Special Education Needs +8 +6 +2 lEP Only-with accommodations +6 +3 -1 1PRC-with accommodations +5 +6 0 Prepared by Research &Assessment Services.December.2013 "Gaps"in Achievemen of Provincial Standard Examine the difference between the percentage of our students with Special Education Needs who achieve a Level 3 or a Level 4 students and percentage of students in the province with Special Education Needs who achieve a Level 3 or a Level 4. Pattern similar for the last three years.These data are for 2012- 2013. EQAO Math - j v:'."K *-H .'i * All students with Special Education Needs 10 16 6 lEP Only -with accommodations 8 16 4 IPRC-with accommodations • 2 11 5 Prepared by Research &Assessment Services,December,2013 "Gaps"in Achievement of Provincia Standard by Exceptionality Examine the difference between the percentage of our students with Special Education Needs who achieve a Level 3 or a Level 4 students and percentage of students in the province with Special Education Needs who achieve o Level 3 or a Level4. Pattern similar for the last three years.These data are for 2012- 2013. Exceptionality 'EQAO'^f'• f •'Reading -EQAO Writing EQAO Matii Behaviour 13 10 11 Autism 8 10 2 Mild Intellectual Disability (MID)6 12 0 Learning Disability 2 12 3 Prepared by Research &Assessment Services.December,2013 80%- Students with a LD who have Achieved 'Provincial Standard in Grade 6;Historical Data THA.V. Reading Writing Math Did not meet Provincial Standard in Grade 3 Met Provincial Standard in Grade 3 Prepared by Research &Assessment Services,December,2013 Demographics of our Students with Special Education Needs Conclusions We have identified the exceptionalities for 60%of Students v^ith Special Education Needs. The largest proportion of students with identified exceptionalities are identified for Learning Disabilities. Our identification rate of several exceptionalities is markedly different than the provincial Grade 6 average.These include: -Behaviour -Developmental Disabilities -Language Impairments Prepared by Research &Assessment Services,December,2013 Participation and Aclnievement of our Students witli Special Education Needs Conclusions An increasing number of students witli Special Education needs are participating in Grade 6 EQAO and are achiieving provincial standards. An increasing number of students whio have identified exceptionalities are participating in Grade 6 EQAO and are achieving provincial standards. There is a gap between the achievement of TVDSB students and the provincial achievement for students with identified Special Education needs,but that gap appears to be narrowing,particularly in the areas of reading and math. Many students with Learning Disabilities who did not reach the provincial standard in Grade 3 are performing at the Provincial Standard in Grade 6. Prepared by Research &Assessment Services,December,2013 Thank You! Questions? Prepared by Research &Assessment Services,December,2013 REPORT OF THE CHAIRS'COWJWIITTEE Item C 2013 December 03 3:12 p.m.-5:00 p.m. MEMBERS ADMINISTRATION AND OTHERS R.Tisdale (Chair)J.Bennett T.Grant G.Hart L.Elliott B.Williams K.Bushell (+3:30,-4:26) Regrets: 1.APPROVAL OF AGENDA The agenda as amended was approved by motion. 2.CONFLICTS OF INTEREST -none declared. 3.CORRESPONDENCE a.Letter from Minister of Education Correspondence received from the IVIinister of Education in regards to the MOD and the proposed School Boards Collective Bargaining Act was reviewed. The letter acknowledged receipt of our letter dated 2013 October 11 to the Ministry. b.Letter to Minister of Education from Sudbury Catiioiic D.S.B. re:Bill 69,Prompt Payment Act-2013 A copy of a letter sent to the Minister of Education from the Sudbury Catholic DSB in regards to Bill 69,Prompt Payment Act-2013 was reviewed. c.Letter to Minister of Education from York Catiioiic D.S.B. re: Bill 69,Prompt Payment Act-2013 A copy ofa letter sent to the Ministerof Education from the YorkCatholic DSB In regards to Bill 69,Prompt Payment Act-2013 was reviewed. In regards to Items 3.a and 3.b Officer K.Bushell described the impact the proposed Actmay have on TVDSB. 4.STRATEGIC PLANNING Director L.Elliott provided a brief update on the upcoming campaign inviting grade 8 students to attend an open house. 5.FRENCH IMMERSION Exec. Officer K.Bushelljoinedthe meeting to discuss the French immersionAccommodation Plan that will be coming forward.He requested that questions from trustees and/or requests for supplementary information be forwarded priortothe 2013 December17 Boardmeeting. 6.APPROVAL OF TRUSTEES TO BOARD COMMITTEES The 2014 Committees of the Board and Community Representations was reviewed and amended (Appendix CC1).The following motion was moved and carried: That the Committees of the Board and Community I^epresentation for 2014 be approved. 7.IN CAMERA -LEGAL AND PERSONAL MATTERS The Committee moved in camera at 4;33 p.m.to discuss legal personal matters.It reconvened in public session at 4:47 p.m. 8.TRUSTEES FOR INTERVIEWS FOR SUPERINTENDENT OF ORGANIZATIONAL SUPPORT SERVICES-BUSINESS Director Elliott reported there may be candidates to be interviewed;Trustees R.Tisdaie and G. Hart are available should there be formal interviews. 9.FUTURE CHAIRS'MEETING DATES/TIMES Future Chairs'meeting dates and tirries were discussed and are noted in item #13. 10.REQUEST TO PRESENT TO THE BOARD An application to present to the Board of Trustees was reviewed.Supervisor B.Williams was asked to follow up and inform the requestors that their application to present to the Board of Trustees has been denied and referred to staff for follow up. 11.PRESENTATIONS -none 12.OTHER BUSINESS a.OSPBA Update Trustee T.Grant shared that OPSBA had a full agenda and the directors will be seeking input and direction on emerging issues. 13.DATE AND TIME OF NEXT MEETING The next meetings are scheduled for: •2013 Decemberll at4:30 p.m. •2014 January 07 at 3:00 p.m. •2014 January 21 at 12 noon Meetings will be held in Governor Simcoe. 14.ADJOURNMENT The meeting adjourned at 5:00 p.m. by motion. RECOMMENDATIONS: 1.That the Committees of the Board and Community Representation for 2014 be approved. R.TISDALE Committee Chair 2013 December 3 APPENDIX CC1 COMMITTEES OF THE BOARD AND COMMUNITY REPRESENTATION -2014 That the following list of committees of the Board and community representation for2014 be approved to 2014 November 30. committees:.; (Board,StatutprY/Standine;Ad Hoc;Administrative &' C6mmuriity/Prbfessibnal)< •Vv -V •V-'•.<•'-^** 'Trustee Representation:' .Required V Please indkate'ypur. Committeeiinterest 1 BOARD COMMITTEES Information Committee of the Whole All Trustees 1 STATUTORY COiVlMITTEES Audit (term of the Board)3 Grant Hart Tisdale Compliance Audit (term of the Board)0 Discipline 3 All trustees as alternates Clark Grant-alt McKinnon Jaffe-alt Bennett Special Education Advisory Committee (SEAC) (term of the Board)3 Bennett Campbell Grant Supervised Alternative Learning (SAL) London - 1 +alternate Middlesex - 1 +alternate Oxford - 1 +alternate Elgin - 1 +alternate Bennett (Tisdale-ait) Coghlin (Campbell - alt) McKinnon (Hart-alt) Grant (Todd-alt) Thames Valley Parent Involvement 1 McKinnon STANDING COMMITTEES Budget Advisory 5 Coghliln Hart Huff Reid Todd Chairs' Chair, Vice-Chair,Past Chair,Info.Committee Chair Tisdale (Chair) Hart (Vice-Chair) Bennett (Past Chair) Grant (Info Chair) First Nations Advisory First Nations Trustee + 2 Huff(Chair) McKinnon Reid Long-Term Community Partnerships 5+ Bennett Campbell Grant Jaffe McKinnon Polhlll Reid Negotiations Advisory 3 Bennett Clark Reid OPSBA Board Committee OPSBA Directors plus other interested trustees Tisdale Hart Grant Reid Policy Working 5 Bennett Clark Grant McKinnon Reid Trustee Professional Development 3 Jaffe McKinnon Todd •ADHOCCOMIVIITTEES BylawReview (approved May8, 2012)4 Bennett Clark Grant McKinnon Transportation (approved Oct 9,2012)6 Bennett Clark Grant Hart McKinnon Tisdale 1 JOINT COMMUNITY LIAISON COMMITTEES TVDSB/City of London 3 +Board Chair Bennett Campbell Jaffe Tisdale 1 ADMINISTRATIVE COMMITTEES Award of Distinction 1 Coghlin Children's Mental Health Study 1 Grant Communications &Public Relations 2 Jaffe McKinnon Community Use of Schools Fees 1 Clark Education Week 1 McKinnon Environmental Advisory 1 Grant Equity and Inclusive Education 3 Bennett Grant Reid Principal/Vice-Principal Interviews all trustees as required 1COMMUNITY/PROFESSIONAL REPRESENTATION 1 Ontario Public School Boards'Association 2 +alternate Tisdale Hart-alt (l") Grant Reid - alt (2"'^) Children's Safety Village 1 +alternate Bennett Clark -alt Cityof LondonSafety &Crime Prevention Advisory Committee {4-year term)1 Bennett Cityof London Accessibility Advisory Committee (4-year term)1 Campbell Cityof London Advisory Committee on the Environment (4-year term)1 Learning Supervisor Linda De Vos Thames Valley Education Foundation Chair + 3 others Oxford -McKinnon Middlesex -Campbell Elgin -Todd London -Tisdale Thames Valley Councilof Home and School Associations 1 Polhill Western Fair Representative 1 Polhill REPORT OF THE CHAIRS'COMMITTEE Item D 2013 December 11 4:37 p.m.-6:05 p.m. MEMBERS ADMINISTRATION AND OTHERS R.Tisdale (Chair)J.Bennett T.Grant G.Hart L.Elliott B.Williams J.Pratt (+4:45 p.m.,-5:20 p.m.) Regrets: 1.APPROVAL OF AGENDA The agenda as amended was approved by motion. 2.CONFLICTS OF INTEREST -none declared. 3.REVIEW AND APPROVAL OF DECEMBER 17.2013 BOARD AGENDAS The In Camera and Public Board meeting agendas for 2013 December 17 were discussed and amended. 4.CORRESPONDENCE-none 5.STRATEGIC PLANNING The videos are in process and expected to be posted in January 2014. 6.IN CAMERA The Committee moved in camera at 4:47 p.m.to discuss personal,negotiation,and legal matters. It reconvened in public session at 5:36 p.m. 7. BILL 135,RYAN'S LAW (Ensuring Asthma Friendly Schools),2013 Discussion ensued concerning Ryan's Law, a private members bill addressing the medical support of students with asthma. Director L. Elliott reported the TVDSB Medical/Health Support for Students Procedure includes guidelines for the administration of prescription medications.Safety plans are requested and approved by the parent and school staff.The safety plan determines whether the parent or the school may administer medications.Should Ryan's Law be enacted a thorough review of the Bill will be completed to identify any possible gaps that may exist in the current procedure so that it may be updated if necessary. 8.CONFIRMATION OF TRUSTEE/SUPERVISORY OFFICER DISC WORKSHOP -JAN.21/14 Director Elliott confirmed the DISC training scheduled for 2014 January 21.The training is for SOs and Trustees;10 Trustees and all SOs are attending. g.FUTURE MEETING DATES/TIMES -FEB.-JUNE Future Chairs'meeting dates and times were discussed and are noted in item #12. 10.PRESENTATIONS -none 11.OTHER BUSINESS a.Endorsement of Charter of Commitment on First Nation,Metis and Inult Education The OPSBA Board of Directors unanimously adopted the Charter of Commitment on First Nation,Metis and Inuit Education at its meeting of November 30.The Charter will be brought forward to the Board of Trustees for their consideration. b.OPSBA Update As provided in item 11 .a. 12.DATE AND TIME OF NEXT MEETING The next meetings are scheduled for: •2014 January 07 at 3:00 p.m. •2014 January 21 at 12 noon •2014 February 4 at 3:00 p.m. •2014 February 18 at 12 noon Meetings will be held in Governor Simcoe. 13.ADJOURNMENT The meeting adjourned at 6:05 p.m. by motion. RECOMMENDATIONS:None R.TISDALE Committee Chair