12/2/2013 - Special Board MeetingTHAMES VALLEY DISTRICT SCHOOL BOARD
SPECIAL BOARD MEETING
2013 DECEMBER 2,7:00 P.M.
BOARD ROOM,EDUCATION CENTRE
AGENDA
V-verbal
M -material
.CALL TO ORDER -O CANADA ^
-Director of Education
2.APPROVAL OF AGENDA M
3.CONFLICTS OF INTEREST V
ELECTION OF OFFICERS FOR 2014 V
4.a.Election ofChairofthe Board for 2014
b.Election of Vice-Chair of the Board for 2014
ELECTION OF INFORMATION COMMITTEE OF THE WHOLE OFFICERS V
5. a. Election of Information Committee Chairperson for 2014
b. Election of Infonnation Committee Vice-Chairperson for 2014
6.OFFICERS OF THE BOARD M
7.ADJOURNMENT V
THAMES VALLEY DISTRICT SCHOOL BOARD
SPECIAL MEETING,PUBLIC SESSION
2013 DECEMBER 2
The Board met in special session on 2013 December 2 in the Board Room at the Education Centre,
meeting in public session from 7:00 p.m.to 7:37 p.m.The following were in attendance.
TRUSTEES ADMINISTRATION AND OTHERS
J.Bennett
R.Campbell
D.Clark
J.Coghlin
P.Forron
T.Grant
G.Hart
W.Huff
D.Idibe
P.Jaffe
B.McKlnnon (via
teleconference)
8.Polhill
M.Reid
R.Tisdale
J.Todd
C.Tully
L.Elliott
J.Pratt
C.Bourbonnais-
MacDonald
R.Culhane
M.Deman
L.Griffith-Jones
D.MacPherson
M.Moynihan
B.Sonier
S.Powell
K.Bushell
B.Williams
K.Young
K.Aitken
1.CALL TO ORDER-O CANADA
Director Elliott called the meeting to order at 7:00 p.m.
Canada.
The meeting was opened with the playing of O
2.APPROVAL OF AGENDA
The agenda was approved on motion of P.Jaffe,seconded by M.Reid.
3.CONFLICTS OF INTEREST -No conflicts of interest were declared.
4.ELECTION OF OFFICERS FOR 2014
a.Election of Chair of the Board
Director Elliott presided over the election of the 2014 Chair of the Board and called for written
nominations.Trustees J.Bennett,T.Grant,G.Hart and R.Tisdale were nominated.Trustees T.
Grant J.Bennett and G.Hart declined the nomination.Trustee R.Tisdale was declared Chair of
the Board for 2014 by acclamation.Chair Tisdale assumed the chair and presided over the
election of the Vice-Chair of the Board.
b.Election of Vice-Chair of the Board
Chair Tisdale called for written nominations for the position of Vice-Chair of the Board for 2014.
Trustees J.Bennett,T.Grant,G.Hart,B.McKinnon,8.Polhill and J.Todd were nominated.
Trustees T.Grant,B.McKinnon,S.Polhill and J.Todd declined the nomination.Trustees J.
Bennett and G. Hart declared their acceptance of the nomination.Following a vote by secret ballot,
Trustee G.Hart was elected Vice-Chair of the Board for 2014.
A motion to destroy the ballots was moved by M. Reid,seconded by J. Todd and carried.
5.ELECTION OF INFORMATION COMMITTEE OF THE WHOLE OFFICERS FOR 2014
a.Election of Information Committee Chairperson
Chair Tisdale presided over the election of the 2014 Information Committee of the Whole Chair.
Trustees J.Bennett,D.Clark,J.Todd,M.Reid,B.McKinnon and T.Grant were nominated.
Trustees J.Bennett,D.Clark,J.Todd and B.McKinnon declined the nomination.Trustees T.Grant
and M.Reid accepted the nomination.Following a vote by secret ballot,Chair Tisdale declared
Trustee T.Grant Chair of the Information Committee of the Whole for 2014.
A motion to destroy the ballots was moved by D. Clark,seconded by J. Coghlin and carried.
b.Election of Information Committee Vice>Chalrperson
Board Chair Tisdale presided over the election of the 2014 Vice-Chair of the Information Committee
of the Whole.Trustees R.Campbell,D.Clark,IVl.ReidandJ.Todd were nominated.Trustees R.
Campbell and D. Clark declined the nomination. Followinga vote by secret ballot, Chair Tisdale
declared Trustee M.Reid Vice-Chair of the Information Committee of the Whole for 2014.
A motion to destroy the ballots was moved by, T.Grant and seconded by P.Jaffe and carried.
6.OFFICERS OF THE BOARD
Associate Director J.Pratt presented the report to appoint by name the Officers of the Board who shall
be the Director of Education,and the Board Treasurer,both of whom,along with the Chair and
Vice-Chair of the Board,shall have signing authority on behalf of the Board for the period 2013
December 03 to 2014 December 2, in accordance with Board Bylaws-Election of Chair and Vice-Chair,
section 7.9.
RECOMMENDATION:
That the following persons be appointed signing officers on behalf of the Board for the period
2013 December 03 to 2014 December 2:
Ruth Tisdale,Chair of the Board
Graham Hart,Vice-Chair of the Board
Laura Elliott,Director of Education
Jeff Pratt,Associate Director and Treasurer
The recommendation was moved by T.Grant,seconded by IVI.Reid and carried.
The follow/ing motion was moved by T. Grant,seconded by J. Coghlin and carried:
That 2.0 of the Banking By-Law 2:Bankers and Signing Officers be amended as
follows:
2. All cheques of the Board shall be drawn in the name of the Board and signed on its
behalf by any of the two of the following:
-Chairof the Board
-Associate Director &Treasurer Organizational Support Services
-Director of Education and Secretary
-Superintendent Organizational Support Services (Business)
-Manager of Financial Services
7.ADJOURNMENT
The meeting adjourned at 7:37 p.m.on motion of T.Grant,seconded by J.Coghlin.
Confirmed:
Chairperson
2013 December 2...3
SUMMARY OF APPROVED RECOMMENDATIONS OF 2013 DECEMBER 2
That the following persons be appointed signing officers on behalf of the Board for the period
2013 December 03 to 2014 December 2;
Ruth Tisdale,Chair of the Board
Graham Hart,Vice-Chair of the Board
Laura Elliott,Director of Education
Jeff Pratt,Associate Director and Treasurer
That Banking By-Law2:Bankers and Signing Officers be amended as follows:
2. All cheques of the Board shall be drawn in the name of the Board and signed on its
behalf by any of the two of the following:
-Chair of the Board
-Associate Director &Treasurer Organizational Support Services
•Director of Education and Secretary
-Superintendent Organizational Support Services (Business)
-Manager of Financial Services